PALMYRA TOWNSHIP TRUSTEES
March 26, 2019
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman
Michael led all in attendance in the Pledge of Allegiance.
Minutes
from regular meeting on March 12, 2019 were approved as presented.
RESOLUTION
#19-50:
Motion by Michael to approve and pay the bills, seconded by Dunn.
Roll
Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
BILLS
APPROVED AND PAID:
|
23411
|
|
RICKY
D BENNETT
|
WAGES
03/01/19-03/15/19
|
435.85
|
|
23412
|
|
R.
STEVEN COSS JR
|
WAGES
03/01/19-03/15/19
|
1,899.41
|
|
23413
|
|
DONALD
J LUTZ
|
WAGES
03/01/19-03/15/19
|
451.77
|
|
23414
|
|
MARK
E. GARVIN
|
WAGES
03/01/19-03/15/19
|
2,008.23
|
|
23415
|
|
CHELSEA
L HARRIS
|
WAGES
03/01/19-03/15/19
|
385.09
|
|
23416
|
|
NICHOLAS
H SCHRECKENGOST
|
WAGES
03/01/19-03/15/19
|
429.06
|
|
23417
|
|
SHAWN
A SCHRECKENGOST
|
WAGES
03/01/19-03/15/19
|
632.46
|
|
23418
|
|
DANIEL
SHEETS
|
WAGES
03/01/19-03/15/19
|
255.12
|
|
23419
|
|
CONRAD’S
DISPOSAL INC
|
MONTHLY
SERVICE
|
69.00
|
|
23420
|
|
FARMERS
NATIONAL BANK
|
VISA
PURCHASES
|
663.00
|
|
23421
|
|
OHIO
EDISON
|
MONTHLY
SERVICE
|
627.58
|
|
23422
|
|
TIME
WARNER CABLE
|
MONTHLY
SERVICE
|
69.99
|
|
23423
|
|
VERIZON
WIRELESS
|
MONTHLY
SERVICE
|
7.07
|
|
23424
|
|
MORTON
SALT INC
|
ROAD
SALT
|
1,365.12
|
|
23425
|
|
AA
LUKETIC & ASSOCIATES INC
|
UPDATE
CHAPEL DRAWINGS
|
540.00
|
|
23426
|
|
MIKE
TRICKETT
|
PEWS
CHAPEL
|
400.00
|
|
23427
|
|
PORTAGE
COUNTY HAZMAT
|
2019
SUPPORT
|
612.99
|
|
23428
|
|
PORTAGE
COUNTY USAR TEAM
|
2019
SUPPORT
|
58.38
|
|
23429
|
|
CITY
OF AKRON FD TRAINING ACADEMY
|
SAFETY
OFFICER TRAINING
|
750.00
|
|
23430
|
|
BOB
SUMEREL TIRE CO
|
REPAIRS
3500
|
21.45
|
|
23431
|
|
MITCHELL
COMMUNICATIONS INC
|
REPORGRAM
RADIOS
|
547.25
|
|
23432
|
|
DENNIS
& LINDA LEWIS
|
FIRE
LOSS INSURANCE CLAIM
|
30,381.16
|
|
23433
|
|
RYAN
OAKS
|
REIMBURSE
BACKGROUND CHECK
|
36.00
|
|
23434
|
|
BETINA
OAKS
|
REIMBURSE
BACKGROUND CHECK
|
36.00
|
|
23435
|
|
OHIO
EDISON
|
STREET
LIGHTS
|
357.92
|
|
23436
|
|
VOID
|
VOID
|
0.00
|
|
23437
|
|
PALMYRA
LITTLE VILLAGE SHOPPER
|
FUEL
|
889.94
|
|
23438
|
|
MCMASTER-CARR
|
STATION
REPAIRS
|
399.17
|
|
23439
|
|
RICOH
USA INC
|
COPIER
MAINTENANCE
|
11.12
|
FISCAL
OFFICER
- Presented
P.O.’s and B.C’S and miscellaneous correspondence.
- Reported
need to amend resolution 19-26.
RESOLUTION
#19-51:
Motion by Michael to amend Resolution 19-26 to increase McMaster cost to
include shipping in the amount of $75.06 totaling $399.17 seconded by Deffenbaugh.
Roll
Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
- Presented
Resolution to participate in ODOT Winter Road Salt Agreement.
RESOLUTION
#19-52:
Motion by Dunn WHEREAS, the Palmyra
Township, Portage County the following terms and conditions in its
participation of the ODOT road salt contract:
a.
The Political Subdivision hereby agrees to be bound by all terms and conditions
established by ODOT in the road salt contract and acknowledges that upon of
award of the contract by the Director of ODOT it shall be bound by all such
terms and conditions included in the contract; and
b.
The Political Subdivision hereby acknowledges that upon the Director of ODOT’s
signing of the road salt contract, it shall effectively form a contract between
the awarded salt supplier and the Political Subdivision; and
c.
The Political Subdivision agrees to be solely responsible for resolving all
claims or disputes arising out of its participation in the ODOT road salt
contract and agrees to hold the Department of Transportation harmless for any
claims, actions, expenses, or other damages arising out of the Political
Subdivision’s participation in the road salt contract; and
d. The Political Subdivision’s
electronic order for Sodium Chloride (Road Salt) will be the amount the
Political Subdivision agrees to purchase from its awarded salt supplier at the
delivered bid price per ton awarded by the Director of ODOT; and
e.
The Political Subdivision hereby agrees to purchase a minimum of 90% of its
above-requested salt quantities from its awarded salt supplier during the
contract’s effective period; and
f.
The Political Subdivision hereby agrees to place orders with and directly pay
the awarded salt supplier on a net 30 basis for all road salt it receives
pursuant to ODOT salt contract; and
g.
The Political Subdivision acknowledges that should it wish to rescind this
participation agreement it will do so by written, emailed request by no later
than Friday, April 19 by 12:00 p.m. The written, emailed request to
rescind this participation agreement must be received by the ODOT Office of
Contract Sales, Purchasing Section email:
Contracts.Purchasing@dot.ohio.gov
by the deadline. The Department, upon receipt, will respond that it has
received the request and that it has effectively removed the Political
Subdivision’s participation request. Furthermore, it is the sole responsibility
of the Political Subdivision to ensure ODOT has received this participation
agreement as well as the receipt of any request to rescind this participation
agreement. The Department shall not be held responsible or liable for failure
to receive a Political Subdivision’s participation agreement and/or a Political
Subdivision’s request to rescind its participation agreement.
NOW, THEREFORE, be it ordained by the
following authorized person(s) that this participation agreement for the ODOT
road salt contract is hereby approved, funding has been authorized, and the
Political Subdivision agrees to the above terms and conditions regarding
participation on the ODOT salt contract: Seconded by Deffenbaugh
Roll
Call: Dunn-yes, Deffenbaugh-yes,
Michael-yes.
- Presented
PC solid Waste Management Resolution to Adopt the Solid Waste Management Plan
for Portage County Waste Management District.
RESOLUTION #19-53: Motion by Deffenbaugh WHEREAS,
the Palmyra Township is located within the jurisdiction of the Portage County
Solid Waste Management District (District). WHEREAS, the District Policy
Committee prepared and adopted a final draft of the Solid Waste Management Plan
in accordance with Ohio Revised Code Sections 3734.53 3734.54 and 3734.55. WHEREAS,
District provided a copy of the Draft Final Solid Waste Management Plan for
ratification to each of the legislative authorities of the District. WHEREAS,
the Palmyra Township must decide whether it approves of said Solid Waste
Management Plan within ninety days of receipt of the Final Draft Plan. NOW,
Therefore, Be It Resolved by the board of trustees of Palmyra township;
1. The Palmyra
Township approves the Portage County
Solid Waste Management Plan
The Clerk is hereby
directed to send the District a copy of this resolution to the attention of
William G. Steiner, II Director, Portage County Solid Waste Management
District, 3588 Mogadore Rd., Kent, OH
44240.
- That
it is found and determined that all formal actions of this Board of Trustees
concerning and relating to the passage of this resolution/ordinance were
adopted in an open meeting of this Board of Trustees and of any of its
committees that resulted in such formal actions were in meetings open to the
public in compliance with all legal requirements including Sections 121.22 of
the Ohio Revised Code. Motion seconded by Dunn.
Roll Call:
Deffenbaugh-yes, Dunn-yes, Michael-yes.
- Reported
to amend permanent appropriations to increase appropriations in Fund 1000 by
$21,179.00
RESOLUTION #19-54: Motion by Dunn to amend
permanent appropriations by increasing general fund appropriations as follows:
1000-110-111 by $3,400 and 1000-110-121 by $3,120 and 1000-110-211 by $1,100
and 1000-110-213 by $100 and 1000-760-730 by $13,459, seconded by Deffenbaugh.
Roll
Call: Dunn-yes, Deffenbaugh-yes,
Michael-yes.
Wesley
Willis of XCom Ohio LLC of Rootstown was present to discuss building the new
website. Wesley if hired the website
would be built using Word Press and would include security. Wesley presented
two payment options one being a lump sum of $2,800 paid 50/50 increments with
fixes included for 3 months. Any support after the first three months would be
billed at $75 per hour or for emergencies a rate of $125 per hour. The other option included a onetime fee of
$600 and $95 a month to maintain the website.
TRUSTEE
REPORTS
TRUSTEE
MICHAEL
- Reported
we received the permit for the semi-public wastewater treatment plant.
TRUSTEE
DEFFENBAUGH
- Reviewed
driving records.
- Presented
list of items to be removed from inventory.
RESOLUTION
#19-55:
Motion by Deffenbaugh To remove Stihl Chain Saw, Siren, JD Tractor, Gallion
Road Grader, Stair chair and 2003 Squad from inventory, seconded by Dunn.
Roll Call:
Deffenbaugh-yes, Dunn-yes, Michael-yes.
TRUSTEE
DUNN
- Nothing
to report at this time.
DEPARTMENT
REPORTS:
ROAD
SUPERVISOR
- Written
report presented which included purchases made, upcoming projects, completed
projects and purchase requests.
- Discussed
if we were ready to bid the Cemetery Chapel.
Trustee Michael will contact new assistant prosecuting attorney to go
over bid dates and requirements.
- Reported
he had to attend a hearing for the Chapel restroom along with the building
department April 2 at 8:30 am.
RESOLUTION
#19-56:
Motion by Dunn to approve purchase of edging for playground material at an
estimated cost of $250 and to purchase filters and blades for mowers at an
estimated cost of $300, seconded by Deffenbaugh.
Roll
Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
FIRE
CHIEF (left meeting for a call)
- Written
report presented which included purchase requests, personnel and apparatus status
and grant updates.
RESOLUTION
#19-57:
Motion by Michael to approve purchase of siren repairs at an cost of $65.74 and
repairs 2 portables at an estimated cost of $258 and repair parts for air
trailer at an estimated cost of $65.40, seconded by Deffenbaugh.
Roll
Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
ZONING
INSPECTOR (not present)
Safety
Issues
None
Open
Communication
None
RESOLUTION
#19-58: Motion by Michael to adjourn at 10:32 a.m.,
seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee
______ Robert Dunn, Trustee