Tag: 2018

PALMYRA TOWNSHIP TRUSTEES

December 27, 2018

Regular Meeting called to order at 9:38 a.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 11, 2018 were approved as presented.

RESOLUTION #18-182: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23265		RICKY D BENNETT	WAGES 12/01/18-12/15/18	386.99
23266		R. STEVEN COSS JR	WAGES 12/01/18-12/15/18	1,717.45
23267		DONALD J LUTZ	WAGES 12/01/18-12/15/18	413.55
23268		LINDSAY Y DAVIS	WAGES 12/01/18-12/15/18	322.80
23269		MARK E. GARVIN	WAGES 12/01/18-12/15/18	1,935.96
23270		CHELSEA L HARRIS	WAGES 12/01/18-12/15/18	443.86
23271		NICHOLAS H SCHRECKENGOST	WAGES 12/01/18-12/15/18	448.73
23272		DANIEL R SHEETS	WAGES 12/01/18-12/15/18	329.52
23273		DARIN J WARD	WAGES 12/01/18-12/15/18	87.00
23274		OHIO EDISON	MONTHLY SERVICE	790.33
23275		TIME WARNER CABLE	MONTHLY SERVICE	69.99
23276		VERIZON WIRELESS	MONTHLY SERVICE	7.09
23277		CONRAD’S DISPOSAL	MONTHLY SERVICE	44.00
23278		MITCHELL COMMUNICATIONS	2017 REPAIRS	501.27
23279		LIFE FORCE MANAGEMENT	AMBULANCE BILLING FEES	950.89
23280		PRAXAIR DISTRIBUTION INC	EMS SUPPLIES	174.83
23281		FARMERS NATIONAL BANK	VISA PURCHASES	462.31
23282		COIA IMPLEMENT SALES	MAINTENANCE – SAW	23.99
23283		BOB SUMEREL TIRE CO	FD REPAIRS	38.70
23284		VOID	VOID	0.00
23285		EMERGENCY MEDICAL PRODUCTS INC	EMS SUPPLIES	401.66
23286		OHIO EDISON CO	STREET LIGHTS	357.16
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	4,037.05
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	564.01

FISCAL OFFICER

1. Presented purchase orders and miscellaneous correspondence.
2. Presented necessary amendment to 2018 Permanent Appropriations.

RESOLUTION #18-183: Motion by Dunn to amend 2018 permanent appropriations within Fund 2192 as follows, increase 2192-230-213 by $200 and decrease 2192-230-212 by $200, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes.

RESOLUTION #18-184: Motion by Dunn to enter into Natureworks Local Grant Program State/Local Project Agreement PORT-035 to replace playground equipment at Palmyra Park, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes.

• Discussed credit card policy including input received from Chris Meduri.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Presented letter from PC Engineer for the 2018 Township Highway System Mileage Certification.

RESOLUTION #18-185: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2018 in accordance with ORC Section 4501.04, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

• Presented Letter of Support for Portage County Solid Waste Management District application for the Community and Litter Grant from the Ohio EPA.

RESOLUTION #18-186: Motion by Michael to send a letter of support for Portage County Solid Waste Management District application for the Community and Litter Grant from the Ohio EPA, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

• Presented Life Force Closure Authorizations.

RESOLUTION #18-187: Motion by Michael that we sign and date the closure authorizations for run numbers 17-0165 and 18-0039 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

1. Reported receiving an email from a realtor requesting if the Township has any assessments on property on Whippoorwill road.  He forwarded the information to Sandy.  FO Cofojohn reported that the response should be to report that the Township keeps no such records and to contact the County regarding assessments on properties.
2. Discussed possibility of using 2019 NOPEC event sponsorship grant funds to fund Easter Egg Hunt and Trunk or Treat.

Steve Schuller of Palmyra Hotstove and Softball Assn was present to discuss use of the fields for 2019.  Fields will be full as they are adding another team.  Asked if the Assn could add material and grade the fields to make them drain better.  Asked if sponsors could hang signs during ball season.  Trustees were okay with both items.  Steve presented a picture of Hiram fields where pavers were put under the benches and asked if once Assn. funds are available if the Township was okay with such a project. Trustees were okay with the project as long as there is no deep digging to disturb underground infrastructure.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included purchases made upcoming projects and completed projects and purchase requests.

RESOLUTION #18-188: Motion by Michael to approve purchase approximately 20 tons of 304 concrete at an estimated cost of $370 from Mad hauling and to purchase 80 feet of 12” culvert at an estimated cost of $440, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

FIRE CHIEF

1. Written report presented which included purchase requests, updates personnel, and equipment.

RESOLUTION #18-189:  Motion by Michael to approve purchase of batteries for Thermal imaging camera at an estimated cost of $91.78 plus shipping and to send Chelsea Harris, Mark Garvin and Charles Campbell to Fire Officers 1 course held at Akron Fire Training Center at a cost of $450 each, and to purchase repair parts for Wall-Mount Garden Hose Reel at an estimated cost of $16.95 plus shipping from MyReel.com, seconded by Dunn.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #18-190: Motion by Michael to accept the donation of an ISI Thermal Imager Camera from Milton Fire Department with appreciation, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-191:  Motion by Michael to adjourn at 10:35 a.m., seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

PALMYRA TOWNSHIP TRUSTEES

December 11, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting November 29, 2018 were approved as presented.

RESOLUTION #18-172: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23216-23218		VOID	VOID	0.00
23219		RICKY D BENNETT	WAGES 11/16/18-11/30/18	348.82
23220		R. STEVEN COSS JR	WAGES 11/16/18-11/30/18	2,005.00
23221		DONALD J LUTZ	WAGES 11/16/18-11/30/18	399.62
23222-23232		VOID	VOID	0.00
23233		MATTHEW K BENNETT	RESPONDER 06/01/18-11/30/18	205.89
23234		CHARLES D CAMPBELL	RESPONDER 06/01/18-11/30/18	135.54
23235		LINDSAY Y DAVIS	WAGES 11/16/18-11/30/18	205.66
23236		MARK E. GARVIN	WAGES 11/16/18-11/30/18	2,156.80
23237		CHELSEA L HARRIS	WAGES 11/16/18-11/30/18	528.77
23238		BRIAN K KELDERHOUSE	RESPONDER 06/01/18-11/30/18	70.48
23239		NOLAN M KETTLE	RESPONDER 06/01/18-11/30/18	991.37
23240		NICHOLAS H SCHRECKENGOST	WAGES 11/16/18-11/30/18	506.06
23241		SHAWN A SCHRECKENGOST	RESPONDER 06/01/18-11/30/18	922.28
23242		DANIEL R SHEETS	WAGES 11/16/18-11/30/18	210.69
23243		DARIN J WARD	WAGES 11/16/18-11/30/18	321.26
23244		KATHLEEN S. COFOJOHN	SALARY 11/01/18-11/30/18	1,145.02
23245		JAMES H. DEFFENBAUGH	SALARY 11/01/18-11/30/18	546.07
23246		ROBERT C DUNN	SALARY 11/01/18-11/30/18	752.00
23247		HENRY A. MICHAEL	SALARY 11/01/18-11/30/18	831.77
23248		SANDRA M. NUTTER	SALARY 11/01/18-11/30/18	567.68
23249		CENTURYLINK	MONTHLY SERVICE	162.47
23250		DOMINION EAST OHIO	MONTHLY SERVICE	267.84
23251		QUALITY IP	OFFICE 365	52.00
23252		VERIZON WIRELESS	MONTHLY SERVICE	43.87
23253		BUREAU OF WORKERS’ COMP	2019 INSTALLMENT	644.91
23254		TREASURER OF OHIO	UAN FEES	762.00
23255		SARCHIONE FORD	2017 REPAIRS	185.40
23256		JOHN’STOWING & REPAIR INC	TOW 2017 AND 2013	585.00
23257		EMERGENCY MEDICAL PRODUCTS INC	EMS SUPPLIES	277.82
23258		OSCAR BRUGMANN SAND & GRAVEL	ROAD GRIT	420.21
23259		WM BENJAMIN TRUCKING INC	TRUCKING ROAD GRIT	189.77
23260		ADVANCE AUTO PARTS	REPAIRS 2017	262.95
23261		CLEARWATER SYSTEMS	FD SUPPLIES	21.45
23262		CITY OF RAVENNA	DISPATCH FEES	3,825.00
23263		TALLMADGE ASPHALT	ROAD SUPPLIES	321.20
23264		J & B MEDICAL SUPPLY INC	EMS SUPPLIES	42.58
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,571.27
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	552.42
EFT		OPERS	MONTHLY PENSION	2,941.10
EFT		OP&F	MONTHLY PENSION	2,206.56

FISCAL OFFICER REPORT

1. Presented November bank reconciliations, PO’s, and BC’s.
2. Reported November receipts were $43,949.07.
3. Reported need to amend 2019 temporary appropriations within fund 1000.

RESOLUTION #18-173: Motion by Michael to amend 2019 temporary appropriations to increase 1000-130-317 by $50 and decrease 1000-130-330 by $50, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Reported need to increase general fund appropriations by $22000 for Nature works grant playground equipment.

RESOLUTION #18-174: Motion by Dunn to amend 2018 permanent appropriations to increase 1000-760-740 by $22,000, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Reported he was in contact with Chris Meduri to go over the steps to pursue the Chapel Building. He reported he needs the complete set of plans to give the building department.

TRUSTEE DEFFENBAUGH

1. Reported need to nominate 2019 members of the Volunteer FF Dependents Board.

RESOLUTION #18-175: Motion by Deffenbaugh to nominate Henry Michael and Robert Dunn to the 2019 Volunteer Firefighter s’ Dependency Board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

• Reported there is an issue with Fire Department Procedures Rule 23.23 and he would like to have the rule rescinded.

RESOLUTION #18-176: Motion by Deffenbaugh to rescind Fire Department Rules and Regulations, 23.23 effective January 1, 2019 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

1. Reported he spoke with Bill Steiner regarding the changes to the Portage County Curbside Recycling Survey that will be sent out to Palmyra residents to see if there is any interest in the Township for Curbside recycling.  Once the trustees approve the survey changes, the surveys will be mailed to residents.
2. Reported that he spoke with a gentleman regarding the website security piece and that he thought the cost was due to the layers of security.  He is still looking into the security of the website.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report received which included new permits and updates on pending issues.

ROAD SUPERVISOR

1. Written report presented which included purchases made; upcoming projects and completed projects.

FIRE CHIEF

1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-177: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $410 from EMP and to approve payment to Active 911 for $246.75, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #18-178: Motion by Deffenbaugh to appoint Chelsea Harris to the position of Lieutenant, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #18-179: Motion by Deffenbaugh to appoint Chelsea Harris as acting EMS Coordinator, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #18-180: Motion by Deffenbaugh to appoint Shawn Schreckengost to the position of Safety Officer, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

Frank Waldeck thanked James Deffenbaugh and Sandy for their good advice relating to alleged drug activity at a duplex on Jones Road near his house. 

Frank wanted to know if the Township had a policy prohibiting the establishment and operation medical marijuana cultivation, processing, and retail dispensaries in Palmyra Township.  Trustees reported we had but it had expired.

Tim Paulus wanted to know the status of the website.  Trustee Deffenbaugh reported we were working on it.

Safety Issues

None

RESOLUTION #18-181: Motion by Michael to adjourn at 7:52 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

PALMYRA TOWNSHIP TRUSTEES

November 29, 2018

Regular Meeting called to order at 9:00 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 13, 2018 were approved as presented.

RESOLUTION #18-166: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23194		RICKY D BENNETT	WAGES 11/01/18-11/15/18	391.70
23195		R. STEVEN COSS JR	WAGES 11/01/18-11/15/18	2,026.93
23196		DONALD J LUTZ	WAGES 11/01/18-11/15/18	437.31
23197		LINDSAY Y DAVIS	WAGES 11/01/18-11/15/18	179.93
23198		MARK E. GARVIN	WAGES 11/01/18-11/15/18	1,907.59
23199		CHELSEA L HARRIS	WAGES 11/01/18-11/15/18	821.06
23200		NICHOLAS H SCHRECKENGOST	WAGES 11/01/18-11/15/18	126.36
23201		DANIEL R SHEETS	WAGES 11/01/18-11/15/18	256.66
23202		DARIN J WARD	WAGES 11/01/18-11/15/18	63.19
23203		OHIO EDISON	MONTHLY SERVICE	357.16
23204		TIME WARNER CABLE	MONTHLY SERVICE	69.99
23205		VERIZON WIRELESS	MONTHLY SERVICE	7.07
23206		FARMERS NATIONAL BANK	VISA PURCHASES	965.87
23207		NORTH JACKSON HYDRAULICS	4700 REPAIRS	78.00
23208		BREATHING AIR SYSTEMS INC	AIR TRAILER MAINTENANCE	1,201.00
23209		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	131.01
23210		JUDY STOUT	REIMBURSE OVERPAYMENT	118.90
23211-23213		VOID	VOID	0.00
23214		MYERS EQUIPMENT CORP	NEW AMBULANCE	188,905.00
23215		RICOH USA INC	COPIER MAINTENANCE	12.69

FISCAL OFFICER

1. Presented purchase orders and miscellaneous correspondence.
2. Presented 2019 Temporary Appropriations for discussion.

RESOLUTION #18-167: Motion by Michael to approve 2019 temporary appropriations as presented,

2019 Temporary Appropriations
1000	General Fund		96,000.00
2011	Motor Vehicle		6,000.00
2021	Gasoline Tax		68,400.00
2031	Road & Bridge		48,400.00
2041	Cemetery		7,000.00
2191	1-Mill Fire Levy		34,350.00
2092	2-Mill Fire Levy		61,500.00
2093	2-Mill Fire Levy (2016)		2,000.00
2231	Perm. Motor Vehicle		21,000.00
2281	Fire and Rescue		62,000.00
	TOTAL REQUEST		406,650.00

seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Ryan Shackelford was present to discuss MARCS radios and answer any questions.  When the used MARCS radios are received, they will be tested throughout the Township to check for dead areas.  Trustees were not interested in applying for a grant at this time without knowing if they even work in the Township as well as any other costs the Township would have to incur to use them including user fees.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported a citizen complaint on the 8000 block of Yale road regarding electrical wire issues and the fire department response. Ohio Edison personnel assured resident the fire department handled the issue appropriately.
2. Presented quote from Quality IP for Domain name renewal.

RESOLUTION #18-168: Motion by Deffenbaugh to renew the Domain name for 3 years at an estimated cost of $89.99, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

1. Reviewed curbside recycling survey card wording with Trustees.
2. Discussed website options but still needs information on security.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included purchases made upcoming projects and completed projects and purchase requests.

RESOLUTION #18-169: Motion by Michael to approve purchase approximately 100 tons of grit at an estimated cost of $22.50 per ton, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

1. Written report presented which included purchase requests, updates personnel, apparatus, used MARCS radios.

RESOLUTION #18-170:  Motion by Michael to approve purchase of alternator and batter for 2017 at an estimated cost of $320 from Advanced Auto Parts and repairs of 2017 at an estimated cost of $185.40 from Sarchione Ford and towing of 2013 at a cost of $585 from John’s towing and renew maintenance contract for Breathing Air Trailer at an estimated cost of $1202, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-171:  Motion by Michael to adjourn at 10:17 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

PALMYRA TOWNSHIP TRUSTEES

N0vember 13, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 23, 2018 were approved as presented.

RESOLUTION #18-158: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23165		RICKY D BENNETT	WAGES 10/16/18-10/31/18	401.13
23166		R. STEVEN COSS JR	WAGES 10/16/18-10/31/18	1,970.86
23167		DONALD J LUTZ	WAGES 10/16/18-10/31/18	576.64
23168		LINDSAY Y DAVIS	WAGES 10/16/18-10/31/18	253.63
23169		MARK E. GARVIN	WAGES 10/16/18-10/31/18	2,221.49
23170		CHELSEA L HARRIS	WAGES 10/16/18-10/31/18	533.36
23171		NICHOLAS H SCHRECKENGOST	WAGES 10/16/18-10/31/18	683.44
23172		DARIN J WARD	WAGES 10/16/18-10/31/18	201.90
23173		KATHLEEN S. COFOJOHN	SALARY 10/01/18-10/31/18	1,145.02
23174		JAMES H. DEFFENBAUGH	SALARY 10/01/18-10/31/18	546.07
23175		ROBERT C DUNN	SALARY 10/01/18-10/31/18	752.00
23176		HENRY A. MICHAEL	SALARY 10/01/18-10/31/18	831.77
23177		SANDRA M. NUTTER	SALARY 10/01/18-10/31/18	567.68
23178		CENTURYLINK	MONTHLY SERVICE	152.30
23179		DOMINION EAST OHIO	MONTHLY SERVICE	101.42
23180		VOID	VOID	0.00
23181		VERIZON WIRELESS	MONTHLY SERVICE	43.87
23182		RICOH USA INC	COPIER MAINTENANCE	10.96
23183		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	285.49
23184		BUREAU OF WORKERS’ COMPENSATION	2018 INSTALLMENT	419.99
23185		CLEARWATER SYSTEMS INC	FD SUPPLIES	28.50
23186		MUNICIPAL EMERGENCY SERVICES	FD SUPPLIES	333.36
23187		STAMM CONTRACTING	FALL FOUNDATIONS CONCRETE	670.00
23188		PETTIGREW HARDWARE & FEED	FD REPAIRS	45.90
23189		QUAILITY IP	MONTHLY SERVICE/O365	931.00
23190		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	1,153.11
23191		ADVANCE AUTO PARTS	REPAIRS 3500	25.72
23192		OHIO EDISON CO	MONTHLY SERVICE	577.20
23193		CONRAD’S DISPOSAL INC	MONTHLY SERVICE	44.00
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,578.27
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	531.14
EFT		OPERS	MONTHLY PENSION	2,968.89
EFT		OP&F	MONTHLY PENSION	2,606.58

FISCAL OFFICER REPORT

1. Presented October bank reconciliations, PO’s, and BC’s.
2. Reported October receipts were 21,982.16.
3. Presented cemetery deed for signatures.
4. Discussed the NOPEC Energized Community Grant

RESOLUTION #18-159: Motion by Deffenbaugh WHEREAS, the Township of Palmyra, Portage County Ohio (the “TOWNSHIP”) is a member of the Northeast Ohio Public Energy Council (“NOPEC”) and is eligible for one or more NOPEC Energized Community Grant(s) for 2018 (“NEC Grant(s)”) as provided for in the NEC Grant Program guidelines; and WHEREAS, the TOWNSHIP wishes to enter into a Grant Agreement with NOPEC, Inc. in the form attached to this Resolution to receive one or more NEC Grant(s) for 2018, and to authorize the Board to execute the Grant Agreement with NOPEC, Inc. in the form attached. NOW, THEREFORE, BE IT RESOLVED BY THE TOWNSHIP OF PALMYRA TRUSTEES, PORTAGE COUNTY, AND STATE OF OHIO, THAT:  SECTION 1.   This Board of Township Trustees, (the “Trustees”) finds and determines that it is in the best interest of the Township to accept the NEC Grant(s) for 2018 and authorizes the Board to execute the Grant Agreement with NOPEC, Inc. in the form attached.  SECTION 2.  This Board finds and determines that all formal actions of this Board concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Board and that all deliberations of this Board and of any committees that resulted in those formal actions were in meetings open to the public in compliance with the law, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael- yes.

• Reported need to move November 27 meeting due to attending a required seminar. Discussed moving the December 25 scheduled meeting to another date as well.

RESOLUTION #18-160: Motion by Dunn to move the regular scheduled November 27 meeting to Thursday, November 29^th at 9am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #18-161: Motion by Dunn to move the regular scheduled December 25 meeting to Thursday, December 27 at 9:30 am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Discussed more options for rebuilding the Website.  Trustee Dunn is to get more information on another potential option.
2. Presented Life Force Closure Authorizations.

RESOLUTION #18-162: Motion by Deffenbaugh that we sign and date closure authorizations for run number 17-0214, 17-0286 and forward to collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

• Reported that he received a new poster from Poster Compliance and OH minimum wage increased effective January 1.
• Received a citizen complaint concerning a tree hazard.  Steve is working with the County to have the hazard resolved.

TRUSTEE DUNN

1. Would like to thank the residents of Palmyra Township for passing the 1 Mill fire Levy.
2. Reported he was having issues setting up a Township Facebook page due to security issues. He has successfully set up a Township Twitter account. He will continue to work on Facebook page.
3. Reported there were 50 participants and 10 trunks at the Trunk or Treat event at the park.  He considered this a great turnout despite the in climate weather.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report received which included new permits and updates on pending issues.

ROAD SUPERVISOR

1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.
2. Discussed Turn around on Jones Road.

RESOLUTION #18-163: Motion by Dunn to approve purchase of approximately 2 tons of cold patch at an estimated cost of $200 from Tallmadge Asphalt, Seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-164: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $354.11 from EMP and J & B Medical and to purchase two complete sets of turnout gear at an estimated cost of $4,780 from Fire Force and to approve cost of approximately $750 to remove existing two-way radio out of present 2011 and install into new 2011 on December 6, by Mitchell Communications, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

• Discussed the Marc’s grant opportunity.  Request Ryan Shackelford to attend next meeting to discuss why we need this radio system.

Open Communication

None

Safety Issues

None

RESOLUTION #18-165: Motion by Michael to adjourn at 8:29 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

PALMYRA TOWNSHIP TRUSTEES

October 23, 2018

Regular Meeting called to order at 1:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 9, 2018 were approved as presented.

RESOLUTION #18-153: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23147		RICKY D BENNETT	WAGES 10//01/18-10/15/18	462.46
23148		R. STEVEN COSS JR	WAGES 10//01/18-10/15/18	1,814.91
23149		DONALD J LUTZ	WAGES 10//01/18-10/15/18	484.82
23150		LINDSAY Y DAVIS	WAGES 10//01/18-10/15/18	256.26
23151		MARK E. GARVIN	WAGES 10//01/18-10/15/18	2,504.31
23152		CHELSEA L HARRIS	WAGES 10//01/18-10/15/18	457.83
23153		NICHOLAS H SCHRECKENGOST	WAGES 10//01/18-10/15/18	731.46
23154		DARIN J WARD	WAGES 10//01/18-10/15/18	87.00
23155		OHIO EDISON	MONTHLY SERVICE	763.58
23156		TIME WARNER CABLE	MONTHLY SERVICE	69.99
23157		VERIZON WIRELESS	MONTHLY SERVICE	7.07
23158		FARMERS NATIONAL BANK	VISA PURCHASES	1,013.63
23159		JAKOB WITKOSKY	DJ – TRUNK OR TREAT	100.00
23160		TALLMADGE ASPHALT/PAVING ICN	ROAD SUPPLIES	425.06
23161		ADVANCE AUTO PARTS	REPAIRS JD2305	64.09
23162		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	1,944.07
23163		OHIO EDISON	STREET LIGHTS	356.89
23164		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	311.92

FISCAL OFFICER

1. Presented purchase orders.
2. Presented Judgement Order Palmyra TWP Board of Trustees vs. Haack.

RESOLUTION #18-154: Motion by Michael to authorize Portage County Prosecutor to file a judgement lien against defendant Mark Haack in Case # 2017 CV 00897, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported he spoke with Adven Design regarding a new web site design and they reported a base cost of $3,500 to design a new website.  Trustee Deffenbaugh is looking for other alternatives.
2. Presented updated zoning boards list.
3. Reported he is reviewing Life Force resident report and six non-residents were listed as residents. Chief and Trustee Deffenbaugh will follow up with Life Force.

TRUSTEE DUNN

1. Asked if Steve had heard anything about the playground equipment grant. Steve reported there was no decision yet but he will check again Friday.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. Written report presented.

ROAD SUPERVISOR

1. Written report presented which included purchases made upcoming projects and completed projects.

FIRE CHIEF

1. Written report presented which included purchase request, updates personnel, apparatus, AFG grant application and Hazmat billing.

RESOLUTION #18-155:  Motion by Dunn to approve cost of US Federal contractor Registration in the amount of $599, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #18-156: Motion by Michael to enter into executive session to consider possible employee discipline, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Meeting reconvened at 1:37p.m..

Trustee Michael stated there was nothing new to report.

Open Communication

None

Safety Issues

None

RESOLUTION #18-157:  Motion by Michael to adjourn at 1:40 p.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

PALMYRA TOWNSHIP TRUSTEES

October 9th, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 20, 2018 were approved as presented.

RESOLUTION #18-145: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23116		CENTURYLINK	MONTHLY SERVICE	200.49
23117		DOMINION EAST OHIO	MONTHLY SERVICE	67.76
23118		QUALITY IP	MONTHLY SERVICE/0FFICE 365	931.00
23119		OHIO EDISION	MONTHLY SERVICE	361.38
23120		RICOH USA INC	COPIER MAINTENANCE	14.17
23121		NORTH JACKSON HYDRAULICS INC	RD REPAIRS	191.68
23122		UH GEAUGA MEDICAL CENTER	PARAMEDIC PROGRAM TUITION	5,000.00
23123		UH EMS TRAINING & DISASTER	EMT COURSE X 2	1,900.00
23124		PIPELINES INC	RD SUPPLIES	485.00
23125		OTARMA SERVICE SENTER	ANNUAL INSURANCE RENEWAL	19,232.00
23126		VERIZON WIRELESS	MONTHLY SERVICE	43.89
23127		PETTIGREW HARDWARE & FEED	FD REPAIRS	38.97
23128		SUZIE KRAUSS	REIMBURSE BCI	36.00
23129		ANDRIA WILSON	REIMBURSE BCI	36.00
23130		RICKY D BENNETT	WAGES 09/16/18-09/30/18	457.75
23131		R. STEVEN COSS JR	WAGES 09/16/18-09/30/18	1,746.69
23132		DONALD J LUTZ	WAGES 09/16/18-09/30/18	492.73
23133		LINDSAY Y DAVIS	WAGES 09/16/18-09/30/18	261.53
23134		MARK E. GARVIN	WAGES 09/16/18-09/30/18	1,854.92
23135		CHELSEA L HARRIS	WAGES 09/16/18-09/30/18	731.46
23136		NICHOLAS H SCHRECKENGOST	WAGES 09/16/18-09/30/18	563.59
23137		KATHLEEN S. COFOJOHN	SALARY 09/01/18-09/30/18	1,145.02
23138		JAMES H. DEFFENBAUGH	SALARY 09/01/18-09/30/18	546.07
23139		ROBERT C DUNN	SALARY 09/01/18-09/30/18	752.00
23140		HENRY A. MICHAEL	SALARY 09/01/18-09/30/18	831.77
23141		SANDRA M. NUTTER	SALARY 09/01/18-09/30/18	567.68
23142		CONRAD DISPOSAL INC	MONTHLY SERVICE	44.00
23143		J & B MEDICAL SUPPLY	EMS SUPPLIES	48.24
23144		COIA IMPLEMENT SALES	RD REPAIRS	12.00
23145		BUREAU OF WORKERS’ COMP	2018 INSTALLMENT	254.52
23146		UH OCCUPATIONAL HEALTH PORTAGE	NEW HIRE SCREENINGS/TESTS	195.00
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,563.25
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	524.87
EFT		OPERS	MONTHLY PENSION	2,821.43
EFT		OP&F	MONTHLY PENSION	1,942.74
EFT		OH DEPT JOB & FAM SERVICES	3RD QTR UNEMPLOYMENT TAX	33.91

FISCAL OFFICER REPORT

1. Presented September bank reconciliations, PO’s, and BC’s.
2. Reported September receipts were 22,361.98.
3. Presented cemetery deed for signatures.
4. Presented OTARMA insurance renewal for review and reported availability of 2018 MORE grant. Reported the TWP will receive a 2018 Capital Distribution for $1,316.19.

RESOLUTION #18-146: Motion by Michael to renew OTARMA liability insurance per proposal at a cost of $19,232, seconded by Dunn.

Roll Call:  Michael- yes, Dunn-yes, Deffenbaugh-yes.

• Presented Farmers National Bank CD options for the Cemetery ASSN CD.

RESOLUTION #18-147: Motion by Dunn to invest the Cemetery Association Endowment in a 2-yr CD offered by Farmers National Bank at an effective rate 2.2% APY, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Shawn Butson and Kolleen Crish from AT&T were present to explain how the First Responder Network Authority works for First Responders.  Shawn stated that the First Responders would have priority data for communication in this network.

Bill Steiner presented the Board with a sample survey card for curbside recycling for the Trustees to review.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Presented letter of interest for a zoning board position from Brad Vaughan.

RESOLUTION #18-148: Motion by Dunn to appoint Brad Vaughan to the Zoning Board of Commission term expiring 12/31/22, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

• Discussed whether to close Jones Road or not for the winter and what dates to use.
• Reported a citizen concern regarding green algae growing on fire station.  The product to remove the algae was presented.

TRUSTEE DEFFENBAUGH

1. Reported we recycled 340 gallons of used motor oil and there was no charge.
2. Received a citizen complaint concerning a resident possibly dealing drugs on the 3000 block of Jones Road. The PC Sherriff and PC Drug Task force were notified.

TRUSTEE DUNN

1. Reported need to change time of meeting on 10/23/18.

RESOLUTION #18-149: Motion by Dunn to change the meeting time on October 23 from 9:30am to 1:00pm, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

1. No report received.

ROAD SUPERVISOR

1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #18-150: Motion by Michael to approve purchase of concrete at an estimated cost of $675 from Stamm concrete, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-151: Motion by Deffenbaugh to approve purchase of Battery Backup at an estimated cost of $52, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-152: Motion by Michael to adjourn at 8:13 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee