PALMYRA TOWNSHIP TRUSTEES
January
12, 2016
Re-organizational meeting
called to order at 7:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn,
Michael and Deffenbaugh present.
FO Cofojohn led all in attendance with the
Pledge of Allegiance.
Nominations opened by Fiscal
Officer Cofojohn for the 2016 Board Chairman. Trustee Dunn nominated Henry
Michael. FO Cofojohn asked if there were any more nominations.
RESOLUTION
#16-02: Motion by
Deffenbaugh to close the nominations, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes,
Michael-yes.
Nominations opened by Fiscal
Officer Cofojohn for the 2016 Board Vice-Chairman. Trustee Dunn nominated James
Deffenbaugh. FO Cofojohn asked if there were any more nominations.
RESOLUTION
#16-03: Motion by Michael
to close the nominations seconded by Dunn.
Roll Call:
Michael-yes, Dunn-yes, Deffenbaugh-yes.
Minutes from regular meeting December 22, 2015
were approved as presented.
Minutes of the work session held on January 5,
2016 were approved as presented
RESOLUTION
#16-04: Motion by
Deffenbaugh to approve and pay the bills, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
BILLS APPROVED AND PAID:
|
21300
|
R. STEVEN COSS JR
|
WAGES 12/15/15-12/31/15
|
1,560.25
|
|
|
|
|
|
|
21301
|
DONALD J. LUTZ
|
WAGES 12/15/15-12/31/15
|
456.28
|
|
21302
|
MARK E. GARVIN
|
WAGES 12/15/15-12/31/15
|
1,676.14
|
|
21303
|
CHELSEA L HARRIS
|
WAGES 12/15/15-12/31/15
|
563.66
|
|
21304
|
DANIEL K. REED
|
WAGES 12/15/15-12/31/15
|
135.13
|
|
21305
|
DEREK S. REED
|
WAGES 12/15/15-12/31/15
|
1,174.02
|
|
21306
|
AUSTIN T SMITH
|
WAGES 12/15/15-12/31/15
|
242.23
|
|
21307
|
DEREK S REED
|
WAGES 12/15/15-12/31/15
|
5.90
|
|
21308
|
KATHLEEN S. COFOJOHN
|
SALARY 12/1/15-12/31/15
|
1,009.79
|
|
21309
|
JAMES H. DEFFENBAUGH
|
SALARY 12/1/15-12/31/15
|
465.64
|
|
21310
|
ROBERT C DUNN
|
SALARY 12/1/15-12/31/15
|
671.16
|
|
21311
|
HENRY A. MICHAEL
|
SALARY 12/1/15-12/31/15
|
754.96
|
|
21312
|
SANDRA M. NUTTER
|
SALARY 12/1/15-12/31/15
|
540.05
|
|
21313
|
KIMBERLY S SPENCER
|
WAGES 12/15/15-12/31/15
|
61.37
|
|
21314
|
OHIO CHILD SUPPORT PAYMENT
|
CHILD SUPPORT
|
241.14
|
|
CENTRAL
| |
|
|
|
| |
|
21315
|
CENTURYLINK
|
MONTHLY SERVICE
|
146.94
|
|
21316
| DOMINION EAST OHIO |
MONTHLY SERVICE
|
179.01
|
|
21317
|
VERIZON WIRELESS
|
MONTHLY SERVICE
|
78.39
|
|
21318
|
VOID
|
VOID
|
0.00
|
|
21319
|
VISION SERVICE PLAN OH
|
VISION INSURANCE
|
33.80
|
|
21320
| CLEARWATER SYSTEMS INC |
WATER SUPPLIES
|
78.45
|
|
21321
| PETTIGREW
HARDWARE & FEED |
FD REPAIRS
|
119.31
|
|
21322
| SUMMA HEALTH
SYSTEM |
PARAMEDIC TRAINING
|
5025.00
|
|
21323
|
FASTENAL
|
FD REPAIRS
|
152.04
|
|
21324
|
MCMASTER-CARR
|
FD REPAIRS
|
91.45
|
|
21325
|
FINLEY FIRE EQUIPMENT
|
FD REPAIRS
|
855.00
|
|
21326
|
QUALITY IP
|
MONTHLY IT SERVICE
|
900.00
|
|
21327
|
PORTAGE CTY REGIONAL PLANNING
|
ANNUAL DUES
|
2,097.36
|
|
21328
|
RICOH USA INC
|
COPIER MAINTENANCE
|
10.64
|
|
21329
|
LIFE FORCE MANAGEMENT INC
|
NOVEMBER AMBULANCE BILLING
|
539.49
|
|
FEES
| |
|
|
|
| |
|
21330
| AETNA LIFE
INSURANCE CO |
HEALTH INSURANCE
|
1,031.40
|
|
21331
|
PALMYRA LITTLE VILLAGE SHOPPER
|
FUEL PURCHASES
|
2,442.71
|
|
EFT
|
ODJFS
|
4TH QTR STATE UNEMPLOYMENT
|
50.16
|
|
EFT
|
OPERS
|
MONTHLY PENSION
|
2,349.26
|
|
EFT
|
OP&F
|
MONTHLY PENSION
|
3,042.66
|
|
EFT
|
BUREAU OF WORKERS’ COMPENSATION
|
2015 PREMIUM
|
2,713.10
|
FISCAL OFFICER REPORT
- Presented B.C.’s, and P.O.’s and miscellaneous correspondence.
- Reported need to amend 2016 Temporary Appropriations.
RESOLUTION
#16-05:
Motion by Michael to amend 2016 temporary appropriations and reduce cemetery
chapel buildingfund 4901-760-720 by
$40,986, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes,
Deffenbaugh-yes.
- Reported need to amend 2015 permanent
appropriations within fund 2281.
RESOLUTION
#16-06:
Motion by Dunn to amend 2015 permanent appropriations within fund 2281 by
reducing 2281-230-330 travel & meeting expense and increasing 2281-230-318
training by $925, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes,
Michael-yes.
RESOLUTION
#16-07: Motion by
Deffenbaugh to keep wages status quo until further review:
Trustees & Fiscal
Officer: State guidelines based on budget
|
Fire Chief -Full time
|
$
|
18.82 per hour
|
|
Full- time Firefighter
|
$
|
13.74 per hour
|
|
Zoning Inspector:
|
$668.11 per month
|
|
Zoning Board sec.:
|
$
|
66.86 per meeting
|
|
Road Supervisor:
|
$
|
21.39 per hour
|
|
Part-time TWP Employee
|
$
|
13.43 per hour
|
|
Duty Crew
|
$
|
10.61
per hour base plus .20 per certificate and officer is .20.
|
|
Responder
|
$
|
8.10 per hour based on Ohio Minimum Wage
|
Seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
Discussion of Fees and Policies
Advertising:
Record Courier
Ambulance Billing: soft bill residents
$150 Non-transport Fee
$550.00 Basic
$650.00 Advanced Life Support I
$750.00 Advanced Life Support
II
$12.00 per loaded mile reported to nearest 10th
|
Cemetery Fees:
|
Resident
| Non-resident |
|
Lots (Max. 4)
|
$200.00 (each)
|
$725.00 (each)
|
|
Adult Vault Weekday Burial
|
$300.00
| $300.00 |
|
Adult Vault Weekend Burial
|
$500.00
| $500.00 |
|
Adult Vault Holiday/ Burial
|
$500.00
| $500.00 |
|
Youth Vault Burial Weekday
|
$200.00
| $200.00 |
|
Youth Vault Burial Weekend
|
$400.00
| $400.00 |
|
Youth Vault Burial Holiday
|
$400.00
| $400.00 |
|
Baby Vault Burial-Weekday
|
$150.00
| $150.00 |
Baby Vault Burial
Weekend |
$300.00
| $300.00 |
Baby Vault Burial-
Holiday |
$300.00
| $300.00 |
Weekday
Cremations |
$150.00
| $150.00 |
Weekend
Cremations |
$200.00
| $200.00 |
| Holiday Cremations |
$200.00
| $200.00 |
All weekday burials and
cremations arriving at cemetery on or after 2:00pm local time will be charged
the holiday/weekend rate.
Foundations $ 75.00
sq. ft. $ 75.00 sq. ft.
Waive foundation fee for VA supplied military
markers
Cemetery Foundation deadlines: May 1st/Oct. 1st
Indigent Burial expenditure paid by township
will not exceed $1,000 for burial or $900 for cremation
Copies: charge $.10 per copy for 10 or more
copies
Driveway Culvert
Installation:
12” Pipe $375.00 (cost per additional foot)
$15.00
15” Pipe $450.00 (cost per additional foot)
$20.00
18” Pipe $600.00 (cost per
additional foot) $25.00
21” Pipe $750.00 (cost per additional foot)
$30.00
24” Pipe $900.00 (cost per additional foot) $35.00
Equipment fee:
| Dump Truck | $150.00 Hour |
| Backhoe | $150.00 Hour |
| Excavator | $125.00 Hour |
| Sweeper | $175.00 Hour |
| Command/Communications | $100.00 Hour |
| ALS Ambulance | $200.00 Hour |
| BLS Ambulance | $150.00 Hour |
| CAFS engine | $200.00 Hour |
| Heavy Rescue | $200.00 Hour |
| Brush Truck | $150.00 Hour |
| Tanker | $200.00 Hour |
| Air trailer | $100.00 Hour |
|
Foam Trailer
| $150.00 Hour |
|
Traffic Control Trailer
| $100.00 Hour |
|
Cell phone
| $ 25.00 Hour |
Personnel rate will include total compensation
package.
Hall Usage: Hall reserved through daytime
personnel Monday through Friday 6am to 6pm.
Hall Rental Fee $25 and a $50 Deposit Fee to be
returned if hall is left in satisfactory condition.
Park Usage: Park reserved
through daytime personnel Monday through Friday 6am to 6pm.
Meeting dates: 2nd Tuesday 7:00 p.m.; 4th
Tuesday 9:30 a.m.
Mileage: Current rate as set by Internal Revenue
Service per mile driven outside the township.
ZONING FEES:
BUILDING PERMITS:
- – 99 sq. ft…………………….……………..……….…………………..………. $ 0.00
- – 500 sq.
ft……………………….……………………………………..………. $35.00 Over 500 sq.
ft……………………………………………………………..………… $50.00
Permit required
for rebuilding due to disaster…………………….…..… FEE WAIVED Permit required for
decks………………………………………………………..…. $25.00
OUTDOORS ADVERTISING SIGNS:
Sign structures more than 25
sq. ft. but less than 200 sq. ft. in area………….
$30.00
Sign structures 200 sq. ft. or more in area……….…….…………….………..…
$60.00
Political signs….………………………………………….……………… No fee
required
CONDITIONAL ZONING
CERTIFICATES:
Basement dwellings………………..……………………………………..…………. $25.00
Junk
yards…………………………………………………………………..…..…… $100.00
House trailers……………………………………………………………………..….. $25.00
Swimming pools- permanent…………………………………………….…………. $35.00
Recreational
use………………………………………………………….……….. $100.00
Strip mining and gravel
extraction………………………………………….……. $100.00
Oil and gas well drilling………………………………………….…………..……. $100.00
Others……………………… TO BE DETERMINED BY THE TOWNSHIP TRUSTEES
ZONING BOOK:
Zoning book………………POSTAGE FOR MAILING
EXTRA…………………. $15.00
MYLARS:
Sign Mylar …………………………………………………………….…….……….
$25.00
BOARD OF ZONING APPEALS:
Appeals and applications
……………….……………………………………….. $150.00
ZONING COMMISSION:
Amendments …………………………..………………….…………….…………
$150.00
|
Material
|
|
|
Foam (5 Gal.)
|
$230.00
|
|
20# dry Chemical
|
$149.50
|
|
10# dry Chemical
|
$85.25
|
Internet Auction Policy:
The township may sell
personal property including motor vehicles, road machinery, equipment, tools,
or supplies that is not needed for public use, is obsolete, or is unfit for the
use for which it was acquired, by internet auction. To place your bid you will
go to www.ebay.com.
The Palmyra Township Trustees
will list the property with www.ebay.com for ten days including
Saturdays, Sundays and legal holidays.
Payment shall be cash (in
person); certified check and cashier’s check will be accepted upon verification
of funds. Palmyra Township Trustees may establish additional terms and
conditions for a particular sale prior to listing the property for auction on
ebay.com
Once the policy is adopted,
the township will publish a summary of the information provided in the
resolution once in the paper; post the resolution continually throughout the
calendar year on the township website; post the resolution continually
throughout the calendar year in a conspicuous place in the board’s office and
during the year when it’s resolved to sell property by internet auction post
notice on the township’s website.
Waive reading of minutes for
2016. The Chairman will ask for corrections and then state that the minutes are
approved. The minutes will be provided to the board prior to the meeting and
copies available for the public and the unofficial minutes will be posted on
the township’s website.
Allow trustees, fiscal
officer, road supervisor and fire chief authority make emergency purchases of
up to $1,000 between meetings.
Payroll taxes, state unemployment tax, worker’s
compensation and retirement contributions will be paid electronically.
(Resolution to participate in contracts of the OH Dept. of
Transportation for the purchase of machinery, material, supplies or other
articles expires 2/10/17).
RESOLUTION
#16-08: Motion by Dunn to
approve the fees and policies as stated, seconded by Deffenbaugh.
Roll Call:
Dunn-yes, Deffenbaugh-yes, Michael-yes.
RESOLUTION
#16-09: Motion by Dunn
to make the following 2016 appointments:
Ohio Attorney General Primary Collection Agent
First Federal Credit –
Secondary Collection Agent
Henry Michael – CDL Supervisor
Quality IP LLC – Computer Network Administrator
PALMYRA TOWNSHIP TRUSTEES
January
12, 2016
Karen Whitney- Zoning Commission – 5-year term
expiring 12/31/20
Jeff Swenton- Zoning Board
Appeals – 5 year term expiring 12/31/20
Sandra Nutter, representative and Bill Rohn,
alternate – Regional Planning Commission
Seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes,
Michael-yes.
TRUSTEE REPORTS
Trustee Michael
- Received resolution from the
PC Board of Commissioners to reduce load limits on county and township by 35%
effective January 31, 2016 to May 1, 2016.
- Received correspondence from
PC Engineer’s office regarding who will be issuing right of way permits for
township roads.
RESOLUTION
#16-10: Motion
by Michael, togrant Portage County
Engineer’s Office as the issuing agency responsible forissuing right-of-way work permits for off-lot discharging septic
systems within Palmyra Township.
Be it Further Resolved that
the Board of Trustees of Palmyra Township names the Fiscal Officer as the
contact for the Portage County Engineer’s Office to send a copy of permits once
issued, seconded by Dunn.
Roll Call:
Michael-yes, Dunn-yes, Deffenbaugh-yes.
- Reported that Working Partners is now University
Hospitals Portage Working Partners.
TRUSTEE DEFFENBAUGH
- Presented Life Force closure authorizations.
RESOLUTION
#16-11: Motion
by Deffenbaugh that we sign and date the closure authorization for Run #
15-0159 andforward it to collection
in accordance with our Township policy regarding such EMS charges, seconded by
Dunn.
Roll Call:
Deffenbaugh-yes, Dunn-yes, Michael-yes.
- Presented Quality IP quote for laptop
replacement for zoning.
RESOLUTION
#16-12: Motion
by Deffenbaugh to purchase Lenovo ThinkPad with Solid State Drive upgrade for
zoninginspector at an estimated
cost of $932., seconded by Dunn.
Roll Call:
Deffenbaugh-yes, Dunn-yes, Michael-yes.
- Presented zoning commission minutes.
- Presented road dept. personnel policy manual for
adoption and signing.
RESOLUTION
#16-13: Motion by
Deffenbaugh to approve Road Dept. Personnel Policy manual, seconded by Michael.
Roll Call:
Deffenbaugh-yes, Michael-yes, Dunn-yes.
- Discussed problems with
ambulance billing and calls that are not being billed correctly. Also discussed
how townships that do not provide mutual aid to Palmyra should be billed.
RESOLUTION
#16-14: Motion
by Deffenbaugh to hard bill those communities that do not reciprocate with EMS
calls,seconded by Dunn.
Roll Call:
Deffenbaugh-yes, Dunn-yes, Michael-yes.
TRUSTEE DUNN
- Nothing to report at this time.
DEPARTMENT REPORTS
ZONING INSPECTOR
- Presented year-end report.
- Verbal report presented.
ROAD SUPERVISOR
- Report presented which
included purchases made, completed projects and upcoming projects, and purchase
requests.
RESOLUTION
#16-15:
Motion by Michael to approve purchase of weather radio for 4700 at an estimated
cost of $100,seconded by Dunn.
Roll Call:
Michael-yes, Dunn-yes, Deffenbaugh-yes.
PALMYRA TOWNSHIP TRUSTEES
January
12, 2016
RESOLUTION
#16-16:
Motion by Michael to hire Rick Bennet part-time TWP laborer at a rate of $12
per hour pendingphysical, drug
screen and background check, seconded by Dunn.
Roll Call:
Michael-yes, Dunn-yes, Deffenbaugh-yes.
FIRE CHIEF
- Report presented.
- Annual report presented
RESOLUTION #16-17: Motion by Michael to approve purchase EMS supplies estimated cost of $550,
seconded byDeffenbaugh.
Roll Call:
Michael-yes, Deffenbaugh-yes, Dunn-yes.
RESOLUTION #16-18: Motion by Deffenbaugh to approve MCFC annual training request at an
estimated cost of $255,seconded by
Dunn.
Roll Call:
Deffenbaugh-yes, Dunn-yes, Michael-yes.
RESOLUTION #16-19: Motion by Deffenbaugh to hire Christopher Wheeler to the fire dept.
pending physical, drug screenand
background check, seconded by Dunn.
Roll Call:
Deffenbaugh-yes, Dunn-yes, Michael-yes.
RESOLUTION #16-20: Motion by Michael to hire Matthew Bennett to the fire dept. pending
physical, drug screen andbackground
check, seconded by Dunn.
Roll Call:
Michael-yes, Dunn-yes, Deffenbaugh-yes.
RESOLUTION #16-21: Motion by Michael WHEREAS, the Township Board of Trustees has an established
fire departmentin accordance with
Section 505.37 et seq. of the Ohio Revised Code (R.C.) for such purposes as
guarding against the occurrence of fires and to protect the property and lives
of citizens against damage and accidents.
WHEREAS, under RC 3745.13(A)
any person responsible for causing or allowing an unauthorized spill, release,
or discharge of material into or upon the environment is liable for the
necessary and reasonable, additional and extraordinary costs incurred in the
course of emergency action in investigating, mitigating, minimizing, removing,
or abating the unauthorized spill, release, discharge, or contamination.
WHEREAS, On November 22, 2015 on or
about the area of State Route (SR) 5 within Paris Township, Portage County, Ohio,
an unauthorized release of gasoline fuel occurred from a motor vehicle driven
by Mr. Derek Johns on behalf of the Englefield Oil Company, and for which the
Palmyra Township Fire Department assisted and responded to take action to
investigate, mitigate, minimize, remove, and/or abate such release gasoline
fuel. WHEREAS, the Chief of the Palmyra Township Fire Department has prepared
and kept a detailed record of the costs incurred by the Palmyra Township Fire
Department in investigating mitigating, minimizing, removing, and/or abating
such spill on the day and place described in this Resolution. WHEREAS, the
total amount of costs incurred by Palmyra Township was $26,550.64 and a record of these costs is more fully
described in Exhibit “A”, which is attached to this certification and
incorporated by reference herein. RESOLVED, that the Palmyra Township Board of
Trustees hereby certifies that Mr. Derek Johns and Englefield Oil Company are
liable in the amount of $26,550.64
to Palmyra Township, and further certifies to the Portage County Prosecutor’s
Office said amount of $26,550.64 for
Palmyra Township’s costs in investigating, mitigating, minimizing, removing,
and/or abating the unauthorized spill and release of material into the
environment on the day and place described in this Resolution, with said costs
more fully described in Exhibit “A”, and Palmyra Township requests civil action
be commenced by the prosecutor’s office for the recovery of such costs from the
appropriate party(s). Seconded by Deffenbaugh
Roll Call:
Michael-yes, Deffenbaugh-yes, Dunn-yes.
Safety Issues
None
Open Communication
None
RESOLUTION
#16-22: Motion by
Michael to adjourn at 8:42 pm seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.