The Palmyra Trick or Treat and Trunk or Treat events are set for Saturday, October 26, 2019. Trick or Treat will take place from 2:00-4:00 p.m. throughout the township. Trunk or Treat will take place at Palmyra Park from 4:30-5:30 p.m.. If you are planning on passing out candy please arrive between 4:00-4:15 p.m. so that we can safely park your car before the children arrive. The annual children’s Halloween costume contest and other prize giveaways will take place at 5:15 p.m. at the park pavilion. We look forward to seeing you.
Meeting Time Change
The township trustee meeting on Tuesday, August 27 will be moved to 7:00 p.m.. The original scheduled time was 9:30 a.m..
Bid opening minutes 7/8/2019
Bid Opening called to order by Chairperson Michael at 7:04 p.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
One sealed envelope was received.
Chairman Michael opened the envelope and read it to the attendees.
S.K. Masonry Services LLC bid $15,064 for masonry work on Cemetery Chapel.
Chairman Michael will contact Portage County Prosecuting Attorney to see how we can proceed.
RESOLUTION #19-106: Motion by Michael to close the bid opening at 7:07 p.m., seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
___________________________ __________________________________
Henry Michael, Chairperson Kathleen S. Cofojohn, Fiscal Officer
______________________________ ___________________________________ 4BgozBZiqL7EC7ihEYh9o0J2dRvas8+oihIypMlmVz6AsFxGAE9UEBQQ15No3hPA+5wOYENUOHQAL0kVXyAJRReBTUHMoRFAhyAUYGQaMRlVXAC4a6GHxhrIC0WkRlCyFJNKDSERy6jnCP
Unofficial Regular Meeting Minutes July 8, 2019
Regular meeting called to order at 7:08 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting June 20, 2019 were approved as presented.
RESOLUTION #19-107: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
BILLS APPROVED AND PAID:
| 23611 | RICKY D BENNETT | WAGES 06/16/19-06/30/19 | 347.76 | |
| 23612 | R. STEVEN COSS JR | WAGES 06/16/19-06/30/19 | 1,669.93 | |
| 23613 | DONALD J LUTZ | WAGES 06/16/19-06/30/19 | 407.46 | |
| 23614 | LINDSAY Y DAVIS | WAGES 06/16/19-06/30/19 | 520.61 | |
| 23615 | MARK E. GARVIN | WAGES 06/16/19-06/30/19 | 1,935.14 | |
| 23616 | CHELSEA L HARRIS | WAGES 06/16/19-06/30/19 | 598.28 | |
| 23617 | GREYSON C HENDERSON | WAGES 06/16/19-06/30/19 | 143.35 | |
| 23618 | LISA SCHRECKENGOST | WAGES 06/16/19-06/30/19 | 315.43 | |
| 23619 | KATHLEEN S. COFOJOHN | SALARY 06/01/19-06/30/19 | 1,397.63 | |
| 23620 | JAMES H. DEFFENBAUGH | SALARY 06/01/19-06/30/19 | 620.98 | |
| 23621 | ROBERT C DUNN | SALARY 06/01/19-06/30/19 | 825.94 | |
| 23622 | HENRY A. MICHAEL | SALARY 06/01/19-06/30/19 | 910.78 | |
| 23623 | SANDRA M. NUTTER | SALARY 06/01/19-06/30/19 | 581.48 | |
| 23624 | CENTURYLINK | MONTHLY SERVICE | 145.94 | |
| 23625 | DOMINION EAST OHIO | MONTHLY SERVICE | 68.94 | |
| 23626 | QUALITY IP | MONTHLY SERVICE/OFFICE 365 | 931.00 | |
| 23627 | RICOH USA INC | COPIER MAINTENANCE | 9.47 | |
| 23628 | VERIZON WIRELESS | MONTHLY SERVICE | 43.86 | |
| 23629 | PORTAGE COUNTY TWP ASSN | ANNUAL FEES | 184.00 | |
| 23630 | GAMETIME C/O DAVID WILLIAMS ASSOC | BALANCE PLAYGROUND EQUIP. | 11,870.00 | |
| 23631 | DAMON INDUSTIRES INC | FD SUPPLIES | 2,013.45 | |
| 23632 | HOWLAND TWP FIRE & EMS TRAINING | 2 FFI & FFII TRAINING | 3,445.00 | |
| 23633 | OHIO EDISON CO | STREETLIGHTS | 378.36 | |
| 23634 | FIRE FORCE INC | FD SUPPLIES | 913.90 | |
| 23635 | CONSTELLATION NEWENERGY | MONTHLY SERVICE | 7.55 | |
| 23636 | EMERGENCY MEDICAL PRODUCTS INC | EMS SUPPLIES | 443.22 | |
| 23637 | THE RECORD COURIER | LEGAL NOTICES | 213.25 | |
| EFTPS | UNITED STATES TREASURY | PAYROLL WITHHOLDING TAX | 3,932.66 | |
| EFT | TREASURER STATE OF OHIO | PAYROLL WITHHOLDING TAX | 541.32 | |
| EFT | OPERS | MONTHLY PENSION | 3,112.05 | |
| EFT | OP&F | MONTHLY PENSION | 2,129.96 | |
| EFT | BWC | 2019 INSTALLMENT | 590.91 | |
| EFT | OH DEPT JOB & FAMILY SERVICES | QTRLY UNEMPLOYMENT TAX | 110.22 |
FISCAL OFFICER REPORT
- Presented June bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
- June receipts were $22,677.47.
- Discussed what was needed to wrap up the Nature Works Grant.
TRUSTEE REPORTS:
TRUSTEE MICHAEL
- Nothing to report at this time.
TRUSTEE DEFFENBAUGH
- Reported he and Bob received another lesson on the new website. Bob will take the lead on the website.
- Reported receiving update from Quality IP that the Dell PowerEdge server warranty is expiring 8/24/19.
RESOLUTION #19-108: Motion by Deffenbaugh to renew Dell PowerEdge Server warranty at a cost of $206.65, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
- Presented Life Force Closure Authorizations.
RESOLUTION #19-109: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0181 and 17-0314 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
- Reported Quality IP informed him that four Windows 7 computers needed replaced by January 14 due to Microsoft discontinuing support for Windows 7 at a cost of $4,779.49. Two other computers just need a free update to Windows 10. Deffenbaugh requested a quote to upgrade the four systems to Windows 10 at a cost of $812.38.
RESOLUTION #19-110: Motion by Deffenbaugh to upgrade 4 computers to Windows 10 at an estimated cost of $812.38, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
TRUSTEE DUNN
- Reported that he spoke with Bill Steiner and they were having problems with not enough trucks and drivers. Dunn told them we want to get the survey out to our residents no later than September so we know whether to pursue the curbside recycling or not.
DEPARTMENT REPORTS
ROAD SUPERVISOR
- Written report presented which included upcoming projects, completed projects and purchase requests.
RESOLUTION #19-111: Motion by Michael to purchase approximately 100 tons of hot patch at an estimated cost of $65 per ton from Kokosing Materials, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
ZONING INSPECTOR
- Written report presented which included zoning issues.
FIRE CHIEF
- Written report presented which included, equipment and training status and grant updates.
Safety Issues
None
Open Communication
None
RESOLUTION #19-112 Motion by Michael to adjourn at 7:52 pm seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
__________________________ _________________________________
Henry Michael, Chairman Kathleen S Cofojohn, Fiscal Officer
_____________________________ ___________________________________ James Deffenbaugh, Vice-Chairman Robert Dunn, Trustee