Feb 23 2016 meeting

PALMYRA TOWNSHIP TRUSTEES

February 23, 2016

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Deffenbaugh and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 9, 2016 were approved as presented.

RESOLUTION #16-38: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

21385 RICKY D BENNETT WAGES 02/01/16-02/15/16 425.22
21386 R. STEVEN COSS JR WAGES 02/01/16-02/15/16 1,725.95
21387 DONALD J LUTZ WAGES 02/01/16-02/15/16 394.56
21388 KHRISTY K GARVIN WAGES 02/01/16-02/15/16 310.65
21389 MARK E. GARVIN WAGES 02/01/16-02/15/16 1,420.11
21390 CHELSEA L HARRIS WAGES 02/01/16-02/15/16 316.25
21391 VOID VOID 0.00
21392 AUSTIN T. SMITH WAGES 02/01/16-02/15/16 122.50
21393 DEREK S REED WAGES 02/01/16-02/15/16 911.14
21394 OHIO CHILD SUPPORT PMT CENTRAL GARNISHMENT 241.14
21395 FARMERS NATIONAL BANK VISA PURCHASES 1,237.13
21396 W.S. DARLEY & CO FD REPAIRS 134.84
21397 OHIO EDISON MONTHLY SERVICE 1,057.59
21398 MCMASTER-CARR RD REPAIRS 19.05
21399 TIME WARNER CABLE MONTHLY SERVICE 69.99
21400 CLEARWATER SYSTEMS INC SUPPLIES 204.61
21401 TSI WESTERN STAR REPAIRS 4700 507.80
21402 BLUETARP FINANCIAL REPAIRS PRESSURE WASHER 422.70
21403 ADVANCE AUTO PARTS REPAIRS FD/RD 199.06
21404 BUCKEYE WELDER SALES RD SUPPLIES 29.00
21405 SOUTHEASTERN EMERGENCY EQUIPMENT WIRELESS LINK 1,350.00
21406 AETNA LIFE INS CO HEALTH INSURANCE 1,624.98
21407 VISION SERVICE PLAN OH VISION INSURANCE 10.10

FISCAL OFFICER

  1. Presented P.O,’s, B.C.’s and miscellaneous correspondence.
  2. Presented permanent appropriations for review.

Mike Kerrigan a democratic candidate for Portage County Commissioner introduced himself and shared that he would be the best candidate due to his experience on the local, state and federal levels in various organizations.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented quote for wireless link generic WIFI for Bluetooth.

RESOLUTION #16-39: Motion by Michael to purchase wireless link generic WIFI for Bluetooth at a cost of $1,350, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Reported that he contacted Quality IP to find out how much hourly billing would cost us. We are currently paying $900 monthly for unlimited service. If we were to have paid hourly it would have cost $1,965.
  • Reported on a citizen complaint that the light is not shining on the flag in the cemetery, instead it is shining on the pole. Steve will investigate the situation.
  • Reported that he attended the Health Dept. meeting. They have a vision care outreach program if a resident meet the 200% Federal Poverty Guideline they could get eye glasses if needed.
  • Presented zoning commission meeting minutes.
  • Reported that he attended the PC Trustees meeting. The Health Dept. and the PC Engineers office gave a talk on the permitted dumping of water from septic system in to roadside ditches. They are checking on whether they can charge a homeowner for ditching should this dumping create a problem in the ditch.
  • Asked about cost recovery billing.
  • Presented an incident report.

RESOLUTION #16-40: Motion by Michael to approve adding encryption to FO email account at a cost of $1.70 per month,seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

TRUSTEE DUNN (not present)

DEPARTMENT REPORTS:

Stephanie Barringer of Southeast Youth Baseball Softball Organization introduced herself and asked if the Southeast organization could use fields at the Park. Trustee Michael stated that he would have to look into the situation more before he would give consent. He stated they would also have to present tax exempt paperwork and Certificate of Insurance naming Palmyra Township as additionally insured.

ROAD SUPERVISOR

  1. Written report presented.
  2. Discussed vacation and what time should be used for an anniversary date.
  3. Discussed setting up a Township Log Book to record work done on Township property.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-41: Motion by Michael to approve additional expenditures on the blown tire repair of 2017, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

RESOLUTION #16-42: Motion by Michael to approve purchase of computer equipment for watch office at an estimated cost of $823.99 from Quality IP, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

RESOLUTION #16-43: Motion by Michael to send Chelsea Harris to FFII training at Mahoning County Career Center and split the cost with Deerfield Township, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #16-43: Motion by Michael to adjourn at 10:32 a.m., seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

Feb 6 2016 meeting

PALMYRA TOWNSHIP TRUSTEES

February 9, 2016

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting January 26, 2016 were approved as presented.

RESOLUTION #16-32: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

21355 RICKY D BENNETT WAGES 01/16/16-01/31/16 171.74
21356 R. STEVEN COSS JR WAGES 01/16/16-01/31/16 1,567.75
21357 DONALD J LUTZ WAGES 01/16/16-01/31/16 374.28
21358 MARK E. GARVIN WAGES 01/16/16-01/31/16 1,476.26
21359 CHELSEA L HARRIS WAGES 01/16/16-01/31/16 185.09
21360 DANIEL K. REED WAGES 01/16/16-01/31/16 126.52
21361 VOID VOID 0.00
21362 AUSTIN T. SMITH WAGES 01/16/16-01/31/16 122.50
21363 DEREK S REED WAGES 01/16/16-01/31/16 870.48
20740 KATHLEEN S. COFOJOHN SALARY 01/01/16-01/31/15 1,009.79
21365 JAMES H. DEFFENBAUGH SALARY 01/01/16-01/31/15 465.64
21366 ROBERT C DUNN SALARY 01/01/16-01/31/15 704.18
21367 HENRY A. MICHAEL SALARY 01/01/16-01/31/15 754.96
21368 SANDRA M. NUTTER SALARY 01/01/16-01/31/15 540.05
21369 KIMBERLY SPENCER WAGES 01/16/16-01/31/16 61.37
21370 OH CHILD SUPPORT PAYMENT CENTRAL GARNISHMENT 241.14
21371 CENTURYLINK MONTHLY SERVICE 148.41
21372 DOMINION EAST OHIO MONTHLY SERVICE 308.60
21373 AETNA LIFE INSURANCE CO HEALTH INSURANCE 1,624.98
21374 QUALITY IP FEB/MAR SERVICE 1,800.00
21375 PETTIGREW HARDWARE & FEED FD REPAIRS 473.32
21376 PRAXAIR DISTRIBUTION INC EMS SUPPLIES 164.02
21377 MCMASTER-CARR FD REPAIRS 222.16
21378 FIRE FORCE INC REPAIRS 2018 131.00
21379 TREAS. OH BO. OF PHARMACY PHARMACY LICENSE 150.00
21380 BURNHAM & FLOWER INS GROUP HRA ADMIN FEES 75.00
20381 J & B MEDICAL SUPPLY INC EMS SUPPLIES 3.50
21382 JAMES DEFFENBAUGH MILEAGE REIMBURSEMENT 160.87
21383 RICKY BENNETT BCI REIMBURSEMENT 36.00
21384 VISION SERVICE PLAN OH VISION INSURANCE 33.80
EFTPS UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,030.49
EFT TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 477.98
EFT OPERS MONTHLY PENSION 2,512.05
EFT OP&F MONTHLY PENSION 2,623.48

FISCAL OFFICER REPORT

  1. Presented January bank reconciliation P.O.’s and B.C.’s.
  2. Reported January receipts were $15,853.86.
  • Presented Cemetery deed for signatures.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

Vince Coia introduced himself and stated he was running for Portage County Commissioner. He has six years trustee experience and 26 years business experience and some zoning experience. He requested support from the township.

TRUSTEE DEFFENBAUGH

  1. Reported on his attendance at the OTA Winter conference.
  • Reported that he discussed missing runs report with Chris Knapp. Life Force will now send a YTD report of missing runs.
  • Discussed cost recovery billing. Still waiting on Chris Meduri to review agreement. Chief Garvin asked about equipment billing being included in the billing.

RESOLUTION #16-33: Motion by Michael to rescind resolution 16-30, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported he will be unable to attend the February 23 meeting.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. Written report presented.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-34: Motion by Dunn to approve purchase of stainless steel piping and fitting at an estimated cost of$292.89 from Porter Metal, and purchase Mattydale swivel and Vernier Throttle control cable at an estimated cost of $128.90 plus shipping from Darley, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #16-35: Motion by Michael to enter into executive session to discuss personnel and compensation, secondedby Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

Chairman Michael reported at 8:05 pm that we were back on record and there is nothing new to report at this time.

ROAD SUPERVISOR

  1. Written report presented.

RESOLUTION #16-36: Motion by Michael to approve purchase of new spinner motor at an estimated cost of $400 fromHenderson Mfg., seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #16-37: Motion by Michael to adjourn at 8:08 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee