Oct 23, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

October 23, 2018

Regular Meeting called to order at 1:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 9, 2018 were approved as presented.

RESOLUTION #18-153: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23147   RICKY D BENNETT WAGES 10//01/18-10/15/18 462.46
23148   R. STEVEN COSS JR WAGES 10//01/18-10/15/18 1,814.91
23149   DONALD J LUTZ WAGES 10//01/18-10/15/18 484.82
23150   LINDSAY Y DAVIS WAGES 10//01/18-10/15/18 256.26
23151   MARK E. GARVIN WAGES 10//01/18-10/15/18 2,504.31
23152   CHELSEA L HARRIS WAGES 10//01/18-10/15/18 457.83
23153   NICHOLAS H SCHRECKENGOST WAGES 10//01/18-10/15/18 731.46
23154   DARIN J WARD WAGES 10//01/18-10/15/18 87.00
23155   OHIO EDISON MONTHLY SERVICE 763.58
23156   TIME WARNER CABLE MONTHLY SERVICE 69.99
23157   VERIZON WIRELESS MONTHLY SERVICE 7.07
23158   FARMERS NATIONAL BANK VISA PURCHASES 1,013.63
23159   JAKOB WITKOSKY DJ – TRUNK OR TREAT 100.00
23160   TALLMADGE ASPHALT/PAVING ICN ROAD SUPPLIES 425.06
23161   ADVANCE AUTO PARTS REPAIRS JD2305 64.09
23162   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,944.07
23163   OHIO EDISON STREET LIGHTS 356.89
23164   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 311.92

FISCAL OFFICER

  1. Presented purchase orders.
  2. Presented Judgement Order Palmyra TWP Board of Trustees vs. Haack.

RESOLUTION #18-154: Motion by Michael to authorize Portage County Prosecutor to file a judgement lien against defendant Mark Haack in Case # 2017 CV 00897, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he spoke with Adven Design regarding a new web site design and they reported a base cost of $3,500 to design a new website.  Trustee Deffenbaugh is looking for other alternatives.
  2. Presented updated zoning boards list.
  3. Reported he is reviewing Life Force resident report and six non-residents were listed as residents. Chief and Trustee Deffenbaugh will follow up with Life Force.

TRUSTEE DUNN

  1. Asked if Steve had heard anything about the playground equipment grant. Steve reported there was no decision yet but he will check again Friday.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included purchase request, updates personnel, apparatus, AFG grant application and Hazmat billing.

RESOLUTION #18-155:  Motion by Dunn to approve cost of US Federal contractor Registration in the amount of $599, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #18-156: Motion by Michael to enter into executive session to consider possible employee discipline, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Meeting reconvened at 1:37p.m..

Trustee Michael stated there was nothing new to report.

Open Communication

None

Safety Issues

None

RESOLUTION #18-157:  Motion by Michael to adjourn at 1:40 p.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Oct 9, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

October 9th, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 20, 2018 were approved as presented.

RESOLUTION #18-145: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23116   CENTURYLINK MONTHLY SERVICE 200.49
23117   DOMINION EAST OHIO MONTHLY SERVICE 67.76
23118   QUALITY IP MONTHLY SERVICE/0FFICE 365 931.00
23119   OHIO EDISION MONTHLY SERVICE 361.38
23120   RICOH USA INC COPIER MAINTENANCE 14.17
23121   NORTH JACKSON HYDRAULICS INC RD REPAIRS 191.68
23122   UH GEAUGA MEDICAL CENTER PARAMEDIC PROGRAM TUITION 5,000.00
23123   UH EMS TRAINING & DISASTER EMT COURSE X 2 1,900.00
23124   PIPELINES INC RD SUPPLIES 485.00
23125   OTARMA SERVICE SENTER ANNUAL INSURANCE RENEWAL 19,232.00
23126   VERIZON WIRELESS MONTHLY SERVICE 43.89
23127   PETTIGREW HARDWARE & FEED FD REPAIRS 38.97
23128   SUZIE KRAUSS REIMBURSE BCI 36.00
23129   ANDRIA WILSON REIMBURSE BCI 36.00
23130   RICKY D BENNETT WAGES 09/16/18-09/30/18 457.75
23131   R. STEVEN COSS JR WAGES 09/16/18-09/30/18 1,746.69
23132   DONALD J LUTZ WAGES 09/16/18-09/30/18 492.73
23133   LINDSAY Y DAVIS WAGES 09/16/18-09/30/18 261.53
23134   MARK E. GARVIN WAGES 09/16/18-09/30/18 1,854.92
23135   CHELSEA L HARRIS WAGES 09/16/18-09/30/18 731.46
23136   NICHOLAS H SCHRECKENGOST WAGES 09/16/18-09/30/18 563.59
23137   KATHLEEN S. COFOJOHN SALARY 09/01/18-09/30/18 1,145.02
23138   JAMES H. DEFFENBAUGH SALARY 09/01/18-09/30/18 546.07
23139   ROBERT C DUNN SALARY 09/01/18-09/30/18 752.00
23140   HENRY A. MICHAEL SALARY 09/01/18-09/30/18 831.77
23141   SANDRA M. NUTTER SALARY 09/01/18-09/30/18 567.68
23142   CONRAD DISPOSAL INC MONTHLY SERVICE 44.00
23143   J & B MEDICAL SUPPLY EMS SUPPLIES 48.24
23144   COIA IMPLEMENT SALES RD REPAIRS 12.00
23145   BUREAU OF WORKERS’ COMP 2018 INSTALLMENT 254.52
23146   UH OCCUPATIONAL HEALTH PORTAGE NEW HIRE SCREENINGS/TESTS 195.00
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,563.25
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 524.87
EFT   OPERS MONTHLY PENSION 2,821.43
EFT   OP&F MONTHLY PENSION 1,942.74
EFT   OH DEPT JOB & FAM SERVICES 3RD QTR UNEMPLOYMENT TAX 33.91

FISCAL OFFICER REPORT

  1. Presented September bank reconciliations, PO’s, and BC’s.
  2. Reported September receipts were 22,361.98.
  3. Presented cemetery deed for signatures.
  4. Presented OTARMA insurance renewal for review and reported availability of 2018 MORE grant. Reported the TWP will receive a 2018 Capital Distribution for $1,316.19.

RESOLUTION #18-146: Motion by Michael to renew OTARMA liability insurance per proposal at a cost of $19,232, seconded by Dunn.

Roll Call:  Michael- yes, Dunn-yes, Deffenbaugh-yes.

  • Presented Farmers National Bank CD options for the Cemetery ASSN CD.

RESOLUTION #18-147: Motion by Dunn to invest the Cemetery Association Endowment in a 2-yr CD offered by Farmers National Bank at an effective rate 2.2% APY, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Shawn Butson and Kolleen Crish from AT&T were present to explain how the First Responder Network Authority works for First Responders.  Shawn stated that the First Responders would have priority data for communication in this network.

Bill Steiner presented the Board with a sample survey card for curbside recycling for the Trustees to review.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented letter of interest for a zoning board position from Brad Vaughan.

RESOLUTION #18-148: Motion by Dunn to appoint Brad Vaughan to the Zoning Board of Commission term expiring 12/31/22, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

  • Discussed whether to close Jones Road or not for the winter and what dates to use.
  • Reported a citizen concern regarding green algae growing on fire station.  The product to remove the algae was presented.

TRUSTEE DEFFENBAUGH

  1. Reported we recycled 340 gallons of used motor oil and there was no charge.
  2. Received a citizen complaint concerning a resident possibly dealing drugs on the 3000 block of Jones Road. The PC Sherriff and PC Drug Task force were notified.

TRUSTEE DUNN

  1. Reported need to change time of meeting on 10/23/18.

RESOLUTION #18-149: Motion by Dunn to change the meeting time on October 23 from 9:30am to 1:00pm, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. No report received.

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #18-150: Motion by Michael to approve purchase of concrete at an estimated cost of $675 from Stamm concrete, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-151: Motion by Deffenbaugh to approve purchase of Battery Backup at an estimated cost of $52, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-152: Motion by Michael to adjourn at 8:13 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Hearing and Zoning Minute Archive: 2008-2015

This post is an archive of all minutes over 5 years old as of its posting.
Here you’ll find minutes for trustee hearings, board of zoning appeals meetings, and zoning amendment meetings. You will need a pdf viewer to open them.

Board of Trustee Budget hearings:

Board of Trustee Public hearings:

Zoning Amendment meetings:

Board of Zoning Appeals meetings: