Hearing and Zoning Minute Archive: 2008-2015

This post is an archive of all minutes over 5 years old as of its posting.
Here you’ll find minutes for trustee hearings, board of zoning appeals meetings, and zoning amendment meetings. You will need a pdf viewer to open them.

Board of Trustee Budget hearings:

Board of Trustee Public hearings:

Zoning Amendment meetings:

Board of Zoning Appeals meetings:

Apr 26 2016 meeting

PALMYRA TOWNSHIP TRUSTEES

April 26, 2016

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 12, 2016 were approved as presented.

RESOLUTION #16-73: Motion by Deffenbaugh to approve and pay the bills, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

21509 RICKY D BENNETT WAGES 04/01/16-04/15/16 377.14
21510 R. STEVEN COSS JR WAGES 04/01/16-04/15/16 1,513.58
21511 DONALD J LUTZ WAGES 04/01/16-04/15/16 397.13
21512 KHRISTY K GARVIN WAGES 04/01/16-04/15/16 265.29
21513 MARK E. GARVIN WAGES 04/01/16-04/15/16 1,422.80
21514 CHELSEA L HARRIS WAGES 04/01/16-04/15/16 345.86
21515 DEREK S REED WAGES 04/01/16-04/15/16 714.37
21516 AUSTIN T. SMITH WAGES 04/01/16-04/15/16 242.23
21517 CHRISTOPHER J WHEELER WAGES 04/01/16-04/15/16 138.03
21518 OHIO CHILD SUPPORT PMT CENTRAL GARNISHMENT 241.14
21519 FARMERS NATIONAL BANK VISA PURCHASES 288.42
21520 VERIZON WIRELESS MONTHLY SERVICE 78.47
21521 OHIO EDISON MONTHLY SERVICE 1,043.72
21522 SARCHIONE FORD REPAIRS 2011 840.51
21523 TIME WARNER CABLE MONTHLY SERVICE 69.99
21524 BOB SUMEREL TIRE CO INC RIRE REPAIR 4700 36.00
21525 PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 2,141.94
21526 AETNA LIFE INS CO HEALTH INSURANCE 1,624.98
21527 VISION SERVICE PLAN OH VISION INSURANCE 25.90

FISCAL OFFICER

  1. Presented P.O,’s, B.C.’s and miscellaneous correspondence.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported that the appreciation dinner for Palmyra Township trustees, fire department, fireflies and service personnel will be held at the home of Larry and Helen White on July 16 from 1 to 4 pm.
  • Presented the Semi-public Waste Water Treatment Permit.

.

TRUSTEE DEFFENBAUGH

  1. Reported that the deadline to turn in information for the Spring cleanup flyer is May 14.
  2. Reported he attended the health department meeting and they discussed the Shigella Outbreak.
  • Reported that the foreclosure of the cemetery will be in the legal notices. This process is necessary to transfer the deed to Palmyra Township.
  • Reported on a citizen complaint regarding fencing. Reported that the matter is to be resolved by the sheriff not the Township. The Township makes rules, the Sherriff enforces the rules.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

  1. Written report presented.

RESOLUTION #16-74: Motion by Deffenbaugh to approve purchase of 5 yards of concrete at an estimated cost of $617 from Stamm and to purchase flags at an estimated cost of $852.95 from Carrot Top Industries, seconded by Dunn.

  • Discussed problem of honey bees at cemetery. We need to determine if the tree infested with the hive is on township property.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-75: Motion by Michael to approve repairs to 2011 by Sarchione Ford at a cost of $841, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #16-76: Motion by Michael to regretfully accept the resignation of Thomas Grund from the Fire Department,seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #16-77: Motion by Michael to accept the request of Robert McKain to extend medical leave, seconded byDeffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #16-78: Motion by Deffenbaugh to approve the FFI and FFII and EMT training for Matthew Bennett at an estimated cost of $4,700, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #16-79: Motion by Michael to move forward with the steps to place a new general 2 Mill Fire levy on the ballot in November, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #16-80: Motion by Michael to adjourn at 8:01 p.m., seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

Apr 12 2016 meeting

PALMYRA TOWNSHIP TRUSTEES

April 12, 2016

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 22, 2016 were approved as presented.

RESOLUTION #16-63: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

21469 RICKY D BENNETT WAGES 03/16/16-03/31/16 473.31
21470 R. STEVEN COSS JR WAGES 03/16/16-03/31/16 1,548.98
21471 DONALD J LUTZ WAGES 03/16/16-03/31/16 264.72
21472 CHARLES D CAMPBELL WAGES 03/16/16-03/31/16 339.16
21473 KHRISTY K GARVIN WAGES 03/16/16-03/31/16 208.61
21474 MARK E. GARVIN WAGES 03/16/16-03/31/16 1,498.43
21475 CHELSEA L HARRIS WAGES 03/16/16-03/31/16 425.52
21476 DEREK S REED WAGES 03/16/16-03/31/16 1,021.33
21477 AUSTIN T SMITH WAGES 03/16/16-03/31/16 163.39
21478 CHRISTOPHER J WHEELER WAGES 03/16/16-03/31/16 123.11
21479 KATHLEEN S. COFOJOHN SALARY 03/01/16-03/31/15 1,034.35
21480 JAMES H. DEFFENBAUGH SALARY 03/01/16-03/31/15 465.42
21481 ROBERT C DUNN SALARY 03/01/16-03/31/15 704.41
21482 HENRY A. MICHAEL SALARY 03/01/16-03/31/15 754.96
21483 SANDRA M. NUTTER SALARY 03/01/16-03/31/15 539.82
21484 KIMBERLY SPENCER WAGES 03/16/16-03/31/16 61.37
21485 OH CHILD SUPPORT PAYMENT CENTRAL GARNISHMENT 241.14
21486 CENTURYLINK MONTHLY SERVICE 154.96
21487 DOMINION EAST OHIO MONTHLY SERVICE 187.91
21488 VERIZON WIRELESS MONTHLY SERVICE 78.49
21489 QUALITY IP MONTHLY SERVICE 900.00
21490 PETTIGREW HARDWARE & FEED FD REPAIRS 79.71
21491 RICOH USA INC COPIER MAINTENANCE 16.10
21492 ESCOTT & COMPANY 80% AUDIT FEES 3,064.00
21493 AUDITOR OF STATE QTRLY UAN FEES 762.00
21494 BOUND TREE MEDICAL EMS SUPPLIES 355.20
21495 J & B MEDICAL SUPPLY INC EMS SUPPLIES 750.90
21496 TREASURER STATE OF OHIO VOLUNTEER FF DEPENDENT FUND 150.00
21497 BUREAU OF WORKERS COMP 2016 INSTALLMENT 1,202.50
21498 CAREWORKS COMP BWC GROUP RATING PROGRAM 1,055.00
21499 ROBINSON MED CENTER ONE NEW EMPLOYEE SCREENING 230.00
21500 SHAMROCK GEAR RESTORATION LLC REPAIRS – TURNOUT GEAR 190.65
21501 CLEARWATER SYSTEMS INC WATER SUPPLIES 218.86
21502 COIA IMPLEMENT SALES INC REPAIRS – KUBOTA 69.95
21503 FIRE FORCE SCBA REPAIRS 349.25
21504 COPE FARM EQUIPMENT JD 445 REPAIRS 48.84
21505 WM BENJAMIN TRUCKING HAUL PARK GRAVEL 272.92
21506 OSCAR BRUGMANN SAND & GRAVEL PARK SUPPLIES 670.60
21507 ADVANCE AUTO PARTS REPAIRS 249.03
21508 BREATHING AIR
SYSTEMS INC
REPAIRS 110.05
EFTPS UNITED STATES
TREASURY
PAYROLL WITHHOLDING TAX 2,739.03
EFT TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 426.91
EFT OPERS MONTHLY PENSION 2,591.82
EFT OP&F MONTHLY PENSION 2,679.26
EFT OH DEPT. JOB & FAMILY SERVICES 1ST QTR UNEMPLOYMENT TAX 221.81

FISCAL OFFICER REPORT

  1. Presented March bank reconciliation P.O.’s and B.C.’s.
  2. Reported March receipts were $145,478.23.
  3. Briefly discussed State of Ohio Verizon cell phone plan.

RESOLUTION #16-64: Motion by Michael to switch the cell phone plan to the State of Ohio purchasing plan at a cost of$60 per month, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Thanked Terry Mott for the information regarding CO2 Emission s and CO2 Flooding provided in a letter to the township. Trustee Michael reported that the Township has no control over these matters.
  • Discussed dates for the picnic invitation from Hellen and Larry White for those who serve the township. The Chief will get back to the trustees with a date.
  • Briefly reviewed the AETNA health insurance renewal proposal.

RESOLUTION #16-65: Motion by Michael to discontinue offering healthcare insurance or vision care insurance as of July1, 2016 seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Discussed placing an operating levy on for the Fire Department for the purpose of equipment repairs and replacement. Discussed the need for a new squad and discussed the age of the other trucks. Trustees discussed whether wages should be included. Trustees discussed what millage would be appropriate. 1 Mill levy would generate $55,297 per year. The squad needs replaced before we could save enough to purchase one with a 1 Mill levy. Other suggestions were a 1.5 or 2 Mill levy.
  • Presented update on the SE Soft Ball and Base Ball that they have not presented requested information to Chris Meduri or Palmyra or Deerfield as of this time.

TRUSTEE DEFFENBAUGH

  1. Reported that all street lights were working on 4/11/16.

TRUSTEE DUNN

  1. Discussed park drive. Steve had placed gravel on the drive. The drive appears to be in better condition than it was at the Easter Egg Hunt. The township will not try to get Townsend to repair the drive as the damage could have been a result of the oil truck using the drive.
  • Reminded everyone that the meeting on April 26 is at 7:00pm.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented.

RESOLUTION #16-66: Motion by Michael to approve purchase of pipe and gravel for the park at an estimated cost of $500and to purchase topsoil and grass seed for the park and cemetery at an estimated cost of $550, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-67: Motion by Michael to approve additional expenditure to J & B Medical in the amount of $150.72 for EMS supplies, purchase Siren for 2017 at an estimated cost of $156.56 to repair Nolan Kettle turnout gear in the amount of $190.65 to purchase 6 brush fire brooms, soft backpack Indian pump and fittings less the three 4” storz fittings from Fire Force at an estimated cost of $341 to recharge and replace fire extinguisher from Warren Fire Equipment at a cost of $435.90 to repair overhead garage door for 2018 by Biery’s Garage doors – cost unknown, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #16-68: Motion by Michael to accept the letter of retirement from Ken Bator with regret, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #16-69: Motion by Deffenbaugh to send three members to the EMS Symposium on May 20 at a cost of $60each seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #16-70: Motion by Michael to enter into executive session to discuss employee discipline, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes

Trustee Michael reported that we are now back in session.

Trustee Michael reported that Nolan Kettle is in violation of 18.1.13; 18.5; 18.8; 18.14; 22.3; 22.34; 22.35.3; 23.22; 24.1; 27.3 of the Personnel Policy Manual. Chief Garvin recommends the following discipline: (1). A 10 day suspension from the Palmyra Fire Department. (2). Placement on probation for one (1) year from the date of suspension, during which said time he must complete all training that, has been paid for by the Township. (3). No lights and sirens can be placed on his personal vehicle until after his one year probation period is over. And finally number (4). Any violation of the Palmyra Fire Department Personnel Polices Manual (Rules and Regulations) during the probationary period may result in automatic removal from the department.

RESOLUTION #16-71: Motion by Michael to accept the Chief’s recommendation for discipline, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes

Open Communication

None

Safety Issues

None

RESOLUTION #16-72: Motion by Michael to adjourn at 8:47 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

Mar 8 2016 meeting

PALMYRA TOWNSHIP TRUSTEES

March 8, 2016

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 23, 2016 were approved as presented.

RESOLUTION #16-45: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

21408 RICKY D BENNETT WAGES 02/16/16-02/29/16 379.43
21409 R. STEVEN COSS JR WAGES 02/16/16-02/29/16 1,511.75
21410 DONALD J LUTZ WAGES 02/16/16-02/29/16 384.31
21411 MARK E. GARVIN WAGES 02/16/16-02/29/16 1,385.01
21412 CHELSEA L HARRIS WAGES 02/16/16-02/29/16 165.58
21413 DEREK S REED WAGES 02/16/16-02/29/16 790.40
21414 AUSTIN T SMITH WAGES 02/16/16-02/29/16 242.23
21415 CHRISTOPHER J WHEELER WAGES 02/16/16-02/29/16 163.61
21416 KATHLEEN S.
COFOJOHN
SALARY 02/01/16-02/29/15 1,009.35
21417 JAMES H. DEFFENBAUGH SALARY 02/01/16-02/29/15 465.42
21418 ROBERT C DUNN SALARY 02/01/16-02/29/15 704.41
21419 HENRY A. MICHAEL SALARY 02/01/16-02/29/15 754.96
21420 SANDRA M. NUTTER SALARY 02/01/16-02/29/15 539.82
21421 KIMBERLY SPENCER WAGES 02/16/16-02/29/16 122.75
21422 VOID VOID 0.00
21423 DOMINION EAST
OHIO
MONTHLY SERVICE 263.08
21424 VERIZON WIRELESS MONTHLY SERVICE 78.49
21425 QUALITY IP COMPUTER/APRIL SERVICE 1,723.99
21426 PETTIGREW HARDWARE & FEED TWP & FD REPAIRS 243.45
21427 RICOH USA INC COPIER MAINTENANCE 11.42
21428 KUSSMAUL REPAIRS 2013 314.94
21429 PHILLIPS HEATING COMPANY REPAIRS FURNACE 838.50
21430 ALLIANCE MOTORS INC REPAIRS 2013 11.59
21431 MCFCA TRAINING 255.00
21432 DIX
COMMUNICATIONS
ADVERTISE FINCIALS/
ZONING APPEAL
21.40
21433 MATTHEW
BENNETT
REIMBURSE BCI CHECK 36.00
21434 LIFE FORCE
MANAGEMENT INC
JANUARY AMBULANCE BILLING FEES 556.34
21435 MORTON SALT INC ROAD SALT 1,399.27
21436 CENTURYLINK MONTHLY SERVICE 155.00
21437 SUMMACARE
REFUNDS
REFUND AMBULANCE FEES 656.40
21438 OH CHILD SUPPORT CENTRAL GARNISHMENT 241.14
21439 TREASURER STATE OF OHIO COOPERATIVE PURCHASING PROGRAM 100.00
21440 VOID VOID 0.00
21441 ROBINSON MED
CENTER ONE
EMPLOYEE PHYSICAL/
DRUG SCREEN
115.00
21442 MUNICIPAL SIGNS & SALES RD SUPPLIES 275.20
EFTPS UNITED STATES
TREASURY
PAYROLL WITHHOLDING
TAX
2,809.22
EFT TREASURER STATE OF OHIO PAYROLL WITHHOLDING
TAX
450.21
EFT OPERS MONTHLY PENSION 2,630.01
EFT OP&F MONTHLY PENSION 2,549.72

FISCAL OFFICER REPORT

  1. Presented February bank reconciliation P.O.’s and B.C.’s.
  2. Reported February receipts were $23,971.47.
  3. Presented Cemetery CD redemption form for signatures.

RESOLUTION #16-46: Motion by Michael to roll over the $2,500 cemetery Cd into a 36 mo. cd, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Briefly discussed permanent appropriations.

RESOLUTION #16-47: Motion by Dunn to approve permanent appropriations as presented,

FUNDappropriaterequest
General Fund $325,358 $203,050 $122,308
Motor Vehicle 17,010 10,000 7,010
Gasoline Tax 210,873 138,050 72,823
Road & Bridge 106,484 75,700 30,784
Cemetery 19,667 14,350 5,317
1 Mill Fire Levy 87,710 64,500 23,210
2 Mill Fire Levy 260,810 191,250 69,560
Permissive Motor Vehicle 30,770 16,000 14,770
Fire & Rescue, Ambulance & EMS 151,085 103,100 47,985
Cemetery Chapel
Building Fund
47,986 2,000 45,986
Non-Expendable Trust 4951 4,575 500 4,075
Non-Expendable Trust 4952 652 500 152
       
  Totals $1,262,980 $819,000 $443,980

$443,980

seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

  • Presented resolution and agreement establishing and implementing a program to recover costs for the delivery of emergency fire department services including but not limited to vehicular crash response, structure fires, car fires, search and rescue, false alarms, etc.

RESOLUTION #16-48: Motion by Deffenbaugh WHEREAS, Emergency Fire Departments service run activity to various incidents relating to negligence continues to increase each year; new Home Security regulations, such as biological training and equipment, etc., creates increased demands on all operational areas of the Fire Department’s services; and, WHEREAS, the Fire Department has investigated different methods to maintain a high level of quality Fire Department emergency services throughout times of constantly increasing service demands, where maintaining an effective response by the Fire Department decreases the insurance companies liability costs by saving lives and minimizing vehicular damage by fire; and, WHEREAS, raising the real property tax to meet the increase in service demands would not be fair to the property owners, when a majority of the Motor Vehicular Accidents (MVA) involve individuals not owning property or paying property taxes in the jurisdiction of the Fire Department; and the ability of the Fire Department to effectively respond decreases the liability of the insurance companies by saving lives and minimizing injuries and vehicular damage by fire; and, WHEREAS, the Board of Trustees desires to implement a fair and equitable procedure by which to collect said costs and shall establish a cost recovery system in accordance with State and Federal laws, regulations and guidelines. NOW THEREFORE: BE IT RESOLVED by the Palmyra Township Trustees that:

SECTION 1. The Palmyra Township shall initiate a cost recovery for the delivery of Emergency Fire Department Services rendered by the Palmyra Fire Department. The rate of the cost shall be that which is usual, customary and reasonable (UCR) for the services, and may fluctuate accordingly.

SECTION 2. The service costs shall be charged to the negligent party, initially filed to their insurance, representing an add-on-cost of the claim for negligent damages of the vehicles, property and/or injuries. In the event the insurance company chooses to decline payment or the negligent party is uninsured, the negligent party will be held financially responsible.

SECTION 3. The Board of Trustees or their designees are hereby authorized to execute any and all documents and/or implement any and all procedures necessary to effectuate the collection of costs in order to enhance services by the Palmyra Fire Department.

RESOLVED, by the Palmyra Township Trustees that fees will be charges as follows:

Equipment Cost

(Minimum cost for initial response, increases by 7%-14% based on time at scene/vehicle)

Engine Company $734.00
Ladder Tower $747.00
Rescue Vehicle $721.00
Pumper $584.00
Safety Service Vehicle $31.00

Manpower Cost

(Includes taxes, insurances, benefits based on time at scene per person)

Firefighter $50/hr
Shift Supervisor $70/hr
Asst. $80/hr
Chief $100/hr
Seconded by Dunn,  
Roll Call: Deffenbaugh – yes, Dunn-yes, Michael-yes.  

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented public records request via email from ohio@openthebooks.com. Fiscal Officer Cofojohn will forward the request for review by Chris Meduri Portage County Assistant Prosecuting Attorney per Township policy.
  2. Reported there would be an ODOT meeting 3/22/16 at Lake Hodgson.
  • Reported there would be a Health District meeting 3/16/16.
  • Presented an Incident report from a house fire 2/29/16 where a firefighter received a burn.

TRUSTEE DEFFENBAUGH

  1. Presented zoning appeals meeting minutes and noted date error.
  2. Reported the citizen complaint regarding the cemetery flag lighting had been resolved.
  • Reported he received an email from Jenna Cariglio pertaining to delinquent parcels in Palmyra Township. They would like to foreclose on the properties. One of the properties is part of the North Cemetery and is still titled to

Warden’s Disciple Church. The land bank will foreclose the property and work to get it in the township’s name.

  • Reported to Ohio Edison on street lights that were not working in the township.

RESOLUTION #16-49: Motion by Deffenbaugh to sign and date the closure authorization for run number 15-0059 andforward for collection in accordance with township policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported the Easter Egg Hunt will be March 19, 2016 at 10am. Requested cones for boundaries from Chief Garvin.
  • Reported need to move meeting on April 26 from 9:30 to 7:00pm.

RESOLUTION #16-50: Motion by Dunn to move the regularly scheduled meeting on April 26, 2016 from 9:30am until 7:00pm., seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-51: Motion by Michael to repairs to 2011 oil cooler and check charging system by Ohio CAT at a costof $3,064.66 and add data line for the Philips EKG monitor modem per month charge of $7.00, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Stephanie Barringer presented the Southeast Youth Soft Ball and Base Ball Assn. letter of determination from the IRS as a tax exempt organization, certificate of Insurance naming Palmyra as additional insured and the league signup sheet. Trustee Michael told her he would forward the information to Chris Meduri for review.

ROAD SUPERVISOR

  1. Written report presented.

RESOLUTION #16-52: Motion by Michael to approve purchase of 50 ton of pea gravel for the Park at an estimated cost of$18.20 per ton, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

A gentleman in the crowd that did not introduce himself asked if the fire department hours that were cut would affect the service to the students of Southeast Schools. Trustee Michael reported that the Full-time firefighter’s hours were reduced from 48 to 42 hours per week and part-time firefighters would be making up those hours. When asked if the cuts were considered permanent Trustee Michael replied” yes for now”.

Safety Issues

None

RESOLUTION #16-53: Motion by Michael to adjourn at 8:01 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

Feb 23 2016 meeting

PALMYRA TOWNSHIP TRUSTEES

February 23, 2016

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Deffenbaugh and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 9, 2016 were approved as presented.

RESOLUTION #16-38: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

21385 RICKY D BENNETT WAGES 02/01/16-02/15/16 425.22
21386 R. STEVEN COSS JR WAGES 02/01/16-02/15/16 1,725.95
21387 DONALD J LUTZ WAGES 02/01/16-02/15/16 394.56
21388 KHRISTY K GARVIN WAGES 02/01/16-02/15/16 310.65
21389 MARK E. GARVIN WAGES 02/01/16-02/15/16 1,420.11
21390 CHELSEA L HARRIS WAGES 02/01/16-02/15/16 316.25
21391 VOID VOID 0.00
21392 AUSTIN T. SMITH WAGES 02/01/16-02/15/16 122.50
21393 DEREK S REED WAGES 02/01/16-02/15/16 911.14
21394 OHIO CHILD SUPPORT PMT CENTRAL GARNISHMENT 241.14
21395 FARMERS NATIONAL BANK VISA PURCHASES 1,237.13
21396 W.S. DARLEY & CO FD REPAIRS 134.84
21397 OHIO EDISON MONTHLY SERVICE 1,057.59
21398 MCMASTER-CARR RD REPAIRS 19.05
21399 TIME WARNER CABLE MONTHLY SERVICE 69.99
21400 CLEARWATER SYSTEMS INC SUPPLIES 204.61
21401 TSI WESTERN STAR REPAIRS 4700 507.80
21402 BLUETARP FINANCIAL REPAIRS PRESSURE WASHER 422.70
21403 ADVANCE AUTO PARTS REPAIRS FD/RD 199.06
21404 BUCKEYE WELDER SALES RD SUPPLIES 29.00
21405 SOUTHEASTERN EMERGENCY EQUIPMENT WIRELESS LINK 1,350.00
21406 AETNA LIFE INS CO HEALTH INSURANCE 1,624.98
21407 VISION SERVICE PLAN OH VISION INSURANCE 10.10

FISCAL OFFICER

  1. Presented P.O,’s, B.C.’s and miscellaneous correspondence.
  2. Presented permanent appropriations for review.

Mike Kerrigan a democratic candidate for Portage County Commissioner introduced himself and shared that he would be the best candidate due to his experience on the local, state and federal levels in various organizations.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented quote for wireless link generic WIFI for Bluetooth.

RESOLUTION #16-39: Motion by Michael to purchase wireless link generic WIFI for Bluetooth at a cost of $1,350, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Reported that he contacted Quality IP to find out how much hourly billing would cost us. We are currently paying $900 monthly for unlimited service. If we were to have paid hourly it would have cost $1,965.
  • Reported on a citizen complaint that the light is not shining on the flag in the cemetery, instead it is shining on the pole. Steve will investigate the situation.
  • Reported that he attended the Health Dept. meeting. They have a vision care outreach program if a resident meet the 200% Federal Poverty Guideline they could get eye glasses if needed.
  • Presented zoning commission meeting minutes.
  • Reported that he attended the PC Trustees meeting. The Health Dept. and the PC Engineers office gave a talk on the permitted dumping of water from septic system in to roadside ditches. They are checking on whether they can charge a homeowner for ditching should this dumping create a problem in the ditch.
  • Asked about cost recovery billing.
  • Presented an incident report.

RESOLUTION #16-40: Motion by Michael to approve adding encryption to FO email account at a cost of $1.70 per month,seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

TRUSTEE DUNN (not present)

DEPARTMENT REPORTS:

Stephanie Barringer of Southeast Youth Baseball Softball Organization introduced herself and asked if the Southeast organization could use fields at the Park. Trustee Michael stated that he would have to look into the situation more before he would give consent. He stated they would also have to present tax exempt paperwork and Certificate of Insurance naming Palmyra Township as additionally insured.

ROAD SUPERVISOR

  1. Written report presented.
  2. Discussed vacation and what time should be used for an anniversary date.
  3. Discussed setting up a Township Log Book to record work done on Township property.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-41: Motion by Michael to approve additional expenditures on the blown tire repair of 2017, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

RESOLUTION #16-42: Motion by Michael to approve purchase of computer equipment for watch office at an estimated cost of $823.99 from Quality IP, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

RESOLUTION #16-43: Motion by Michael to send Chelsea Harris to FFII training at Mahoning County Career Center and split the cost with Deerfield Township, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #16-43: Motion by Michael to adjourn at 10:32 a.m., seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee