Jan 08 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

January 8, 2019

Re-organizational meeting called to order at 7:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn and Michael present.

FO Cofojohn led all in attendance with the Pledge of Allegiance.

Nominations opened by Fiscal Officer Cofojohn for the 2019 Board Chairman.  Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.

RESOLUTION #19-01: Motion by Michael to close the nominations, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Nominations opened by Fiscal Officer Cofojohn for the 2019 Board Vice-Chairman.  Trustee Dunn nominated James Deffenbaugh.  FO Cofojohn asked if there were any more nominations.

RESOLUTION #19-02: Motion by Michael to close the nominations seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

Minutes from regular meeting December 27, 2018 were approved as presented.

RESOLUTION #19-03: Motion by Dunn to approve and pay the bills, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23287   RICKY D. BENNETT WAGES 12/15/18-12/31/18 356.78
23288   R. STEVEN COSS JR WAGES 12/15/18-12/31/18 1,818.84
23289   DONALD J. LUTZ WAGES 12/15/18-12/31/18 197.85
23290   LINDSAY Y DAVIS WAGES 12/15/18-12/31/18 127.03
23291   MARK E. GARVIN WAGES 12/15/18-12/31/18 1,821.45
23292   CHELSEA L HARRIS WAGES 12/15/18-12/31/18 733.97
23293   NICHOLAS H SCHRECKENGOST WAGES 12/15/18-12/31/18 299.74
23294   DANIEL R SHEETS WAGES 12/15/18-12/31/18 369.14
23295   DANIEL R SHEETS RETROACTIVE PAY CORRECTION 7.67
23296   KATHLEEN S. COFOJOHN SALARY 12/1/18-12/31/18 1,148.10
23297   JAMES H. DEFFENBAUGH SALARY 12/1/18-12/31/18 547.29
23298   ROBERT C DUNN SALARY 12/1/18-12/31/18 753.62
23299   HENRY A. MICHAEL SALARY 12/1/18-12/31/18 831.94
23300   SANDRA M. NUTTER SALARY 12/1/18-12/31/18 568.73
23301   CENTURYLINK MONTHLY SERVICE 173.54
23302   DOMINION EAST OHIO MONTHLY SERVICE 110.65
23303   VERIZON WIRELESS MONTHLY SERVICE 43.87
23304   RICOH USA INC COPIER MAINTENANCE 10.66
23305   CLEARWATER SYSTEMS FD SUPPLIES 38.00
23306   BUREAU OF WORKERS’ COMPENSATION 2019 INSTALLMENT 644.91
23307   QUALITY IP JAN/FEB SERVICE/3 YR DOMAIN 1,899.99
23308   PORTAGE CTY REGIONAL PLANNING 2019 ANNUAL MEMBERSHIP DUES 2,189.25
23309   PALMYRA LITTLE VILLAGE SHOPPER NOVEMBER FUEL 786.32
23310   TED A. BIERY DBA/FIERY’S GARAGE DOORS STATION REPAIRS 150.00
23311   COIA IMPLEMENT SALES TWP MAINTENANCE 18.00
23312   PETTIGREW HARDWARE & FEED RD/FD REPAIRS 181.30
23313   CITY OF AKRON OFFICER TRAINNG X 2 900.00
23314   TREASURER OF OHIO COOP PURCHASE PROGRAM FEE 100.00
EFT   ODJFS 4TH QTR STATE UNEMPLOYMENT 24.72
EFT   OPERS MONTHLY PENSION 2,713.75
EFT   OP&F MONTHLY PENSION 2,018.13
EFT   BUREAU OF WORKERS’ COMPENSATION 2018 TRUE-UP  PREMIUM 322.00

FISCAL OFFICER REPORT

  1. Presented B.C.’s, and P.O.’s and miscellaneous correspondence.
  2. Presented cemetery deed for signatures.
  3. Requested permission to apply for NOPEC event sponsorship for Easter Egg Hunt and Trunk or Treat events.

RESOLUTION #19-04: Motion by Dunn to apply for 2019 NOPEC Sponsorship grant, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #19-05: Motion by Dunn to enter into executive session to discuss employee compensation, seconded by Michael

Roll Call:  Dunn-yes, Michael-yes.

Trustee Michael stated that the meeting is back in session.

RESOLUTION #19-06: Motion by Michael to set wages for 2019 as follows:

Trustees & Fiscal Officer:   State guidelines based on budget

Fire Chief – Full time              $  26.83 per hour

Zoning Inspector:                 $705.35 per month

Zoning Secretary:                                 $  70.59 per meeting

Road Supervisor:                  $  26.83 per hour

Part-time TWP CDL Empee                   $  14.18 per hour

Part-time TWP Non CDL Emp              $  12.67 per hour

Duty Crew                                               $  11.41 per hour base plus .20 per certificate and officer is .20.

Responder                             $    8.55 per hour based on Ohio Minimum Wage

Seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

Discussion of Fees and Policies

Advertising:  Record Courier

Ambulance Billing: soft bill residents

                              $150 Non-transport Fee

                              $600.00 Basic

                              $700.00 Advanced Life Support I

                              $800.00 Advanced Life Support II

                              $12.00 per loaded mile reported to nearest 10th

Cemetery Fees:                                                      Resident                   Non-resident

Lots (Max. 4)                                          $200.00 (each)       $725.00 (each)

Adult Vault Weekday Burial                  $300.00                   $300.00

Adult Vault Weekend Burial                  $500.00                   $500.00

Adult Vault Holiday/ Burial                    $500.00                   $500.00

Youth Vault Burial Weekday                 $200.00                   $200.00

Youth Vault Burial Weekend                 $400.00                   $400.00

Youth Vault Burial Holiday                    $400.00                   $400.00

Baby Vault Burial-Weekday                  $150.00                   $150.00

Baby Vault Burial Weekend                  $300.00                  $300.00

Baby Vault Burial-Holiday                     $300.00                   $300.00

Weekday Cremations                                           $150.00                   $150.00

Weekend Cremations                           $200.00                  $200.00

Holiday Cremations                                              $200.00                   $200.00

All weekday burials and cremations arriving at cemetery on or after 2:00 pm local time will be charged the holiday/weekend rate.

Foundations                                                          $  75.00 sq. ft.          $  75.00 sq. ft.

Waive foundation fee for VA supplied military markers

Cemetery Foundation deadlines: May 1st/Oct. 1st

Indigent Burial expenditure paid by township will not exceed $1,000 for burial or $900 for cremation

Copies: charge $.10 per copy

Driveway Culvert Installation:

12” Pipe $375.00 (cost per additional foot) $15.00

15” Pipe $450.00 (cost per additional foot) $20.00

18” Pipe $600.00 (cost per additional foot) $25.00

21” Pipe $750.00 (cost per additional foot) $30.00

24” Pipe $900.00 (cost per additional foot) $35.00

Equipment fee:                      

Dump Truck                           $150.00 Hour

                Backhoe                                                 $150.00 Hour

               Excavator                                               $175.00 Hour

                Sweeper                                 $125.00 Hour

                Command/Communications $100.00 Hour

                ALS Ambulance                      $200.00 Hour

                BLS Ambulance                      $150.00 Hour                                                                                                                          CAFS Engine                                $200.00 Hour

                Heavy Rescue                        $200.00 Hour

                Brush Truck                           $150.00 Hour                         

Tanker                                                    $200.00 Hour

Air trailer                                 $100.00 Hour

Foam Trailer                          $150.00 Hour

Traffic Control Trailer           $100.00 Hour

               Cell phone                                             $  25.00 Hour

Personnel rate will include total compensation package.

Hall Usage: Hall reserved through daytime personnel Monday through Friday 6am to 6pm.

Hall Rental Fee $25 and a $50 Deposit Fee to be returned if hall is left in satisfactory condition.

Park Usage:  Park reserved through daytime personnel Monday through Friday 6am to 6pm.

Meeting dates: 2nd Tuesday 7:00 p.m.; 4th Tuesday 9:30 a.m.

Mileage: Current rate as set by Internal Revenue Service per mile driven outside the township.

 

ZONING FEES:  Zoning Fees are non-refundable.

BUILDING PERMITS:

                0  –  99 sq. ft…………………….……………..……….…………………..……….  $  0.00

                100 – 500 sq. ft……………………….……………………………………..……….  $35.00

                Over 500 sq. ft……………………………………………………………..…………  $50.00

                Permit required for rebuilding due to disaster…………………….…..…  FEE WAIVED

                Permit required for decks………………………………………………………..…. $25.00

OUTDOORS ADVERTISING SIGNS:

                Sign structures more than 25 sq. ft. but less than 200 sq. ft. in area………….  $30.00

                Sign structures 200 sq. ft. or more in area……….…….…………….………..…  $60.00

                Political signs….………………………………………….………………  No fee required

CONDITIONAL ZONING CERTIFICATES:

                Basement dwellings………………..……………………………………..………….  $25.00

                Junk yards…………………………………………………………………..…..…… $100.00

                House trailers……………………………………………………………………..…..  $25.00

                Swimming pools- permanent…………………………………………….………….  $35.00

                Recreational use………………………………………………………….………..  $100.00

                Strip mining and gravel extraction………………………………………….…….  $100.00

                Others………………………  TO BE DETERMINED BY THE TOWNSHIP TRUSTEES

ZONING BOOK:

Zoning book………………POSTAGE FOR MAILING EXTRA…………………. $15.00

MYLARS:

                Sign Mylar …………………………………………………………….…….………. $25.00

BOARD OF ZONING APPEALS:

                Appeals and applications ……………….……………………………………….. $150.00

ZONING COMMISSION:

                Amendments …………………………..………………….…………….………… $150.00

Material

Foam (5 Gal.)          $230.00

20# dry Chemical  $149.50

10# dry Chemical  $  85.25

Internet Auction Policy:

The township may sell personal property including motor vehicles, road machinery, equipment, tools, or supplies that is not needed for public use, is obsolete, or is unfit for the use for which it was acquired, by internet auction.  To place your bid you will go to www.ebay.com.

The Palmyra Township Trustees will list the property with www.ebay.com for ten days including Saturdays, Sundays and legal holidays.

Payment shall be cash (in person); certified check and cashier’s check will be accepted upon verification of funds. Palmyra Township Trustees may establish additional terms and conditions for a particular sale prior to listing the property for auction on ebay.com

Once the policy is adopted, the township will publish a summary of the information provided in the resolution once in the paper; post the resolution continually throughout the calendar year on the township website; post the resolution continually throughout the calendar year in a conspicuous place in the board’s office and during the year when it’s resolved to sell property by internet auction post notice on the township’s website.

Waive reading of minutes for 2019. The Chairman will ask for corrections and then state that the minutes are approved.  The minutes will be provided to the board prior to the meeting and copies available for the public and the unofficial minutes will be posted on the township’s website.

Allow trustees, fiscal officer, road supervisor and fire chief authority make emergency purchases of up to $1,000 between meetings.

Payroll taxes, state unemployment tax, worker’s compensation and retirement contributions will be paid electronically.

RESOLUTION #19-07: Motion by Michael to approve the fees and policies as stated, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

RESOLUTION #19-08: Motion by Dunn WHEREAS, Section 5513.01 (B) provides the opportunity for Counties, Townships, Municipal Corporations, Conservancy Districts, Township Park Districts, and Park Districts created under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit Authorities, Regional Airport Authorities, Regional Water and Sewer Districts, County Transit Boards, State Universities or Colleges to participate in contracts of the Ohio Department of Transportation for the purchase of machinery, material, supplies or other articles.

NOW, THEREFORE, Be it ordained by Palmyra Township Board of Trustees

SECTION 1.

That the Palmyra Township Chairperson hereby requests authority in the name of  Palmyra Township to participate in the Ohio Department of Transportation contracts for the purchase of machinery, materials, supplies or other articles which the Department has entered into pursuant to Ohio Revised Code Section 5513.01 (B).

SECTION 2.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to be bound by all terms and conditions as the Director of Transportation prescribes.

SECTION 3.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to directly

pay vendors, under each such contract of the Ohio Department of Transportation in which Palmyra Township participates, for items it receives pursuant to the contract.

SECTION 4.

That Palmyra Township agrees to be responsible for resolving all claims or disputes arising

out of its participation in the cooperative purchasing program under Section 5513.01(B) of the Ohio Revised Code. The Palmyra Township agrees to waive any claims, actions, expenses, or other damages arising out of its participation in the cooperative purchasing program which the Palmyra Township may have or claim to have against ODOT or its employees, unless such liability is the result of negligence on the part of ODOT or its employees, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes.

RESOLUTION #19-09: Motion by Dunn to make the following 2019 appointments:

Ohio Attorney General Primary Collection Agent

First Federal Credit – Secondary Collection Agent

Henry Michael – CDL Supervisor

Quality IP LLC – Computer Network Administrator

Open- Zoning Commission – 5-year term expiring 12/31/23

Open – Zoning Board Appeals – 5-year term expiring 12/31/23

Sandra Nutter, representative and James Deffenbaugh, alternate – Regional Planning Commission

Seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

TRUSTEE REPORTS

Trustee Michael

  1. Reported we need to make a decision on the OTARMA board.

RESOLUTION #19-10: Motion by Michael to vote for Robert J. Dawson Perry Township Lake County and Joyce E. Fetzer, Perry Township in Stark County as candidates for the OTARMA Board of Directors Term 2019-2023, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included 2018 recap.

ROAD SUPERVISOR

  1. Report presented which included purchases made, completed projects and upcoming projects and purchase requests.

RESOLUTION #19-11: Motion by Michael to approve purchase of pipe at an estimated cost of $200 from Marlboro Supply, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included purchase request and Alarm updates.

RESOLUTION #19-12: Motion by Michael to approve repair of Altair 4X Gas monitor at an estimated cost of $282 by Fire Force, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

Safety Issues

None

Open Communication

Tim Paulus asked that since it would be awhile before the website would be fixed if a copy of the meeting minutes could be placed on the board? Trustees have no problem with placing a copy of the minutes on the board.

RESOLUTION #19-13: Motion by Michael to adjourn at 7:36 pm seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Dec 27, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

December 27, 2018

Regular Meeting called to order at 9:38 a.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 11, 2018 were approved as presented.

RESOLUTION #18-182: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23265   RICKY D BENNETT WAGES 12/01/18-12/15/18 386.99
23266   R. STEVEN COSS JR WAGES 12/01/18-12/15/18 1,717.45
23267   DONALD J LUTZ WAGES 12/01/18-12/15/18 413.55
23268   LINDSAY Y DAVIS WAGES 12/01/18-12/15/18 322.80
23269   MARK E. GARVIN WAGES 12/01/18-12/15/18 1,935.96
23270   CHELSEA L HARRIS WAGES 12/01/18-12/15/18 443.86
23271   NICHOLAS H SCHRECKENGOST WAGES 12/01/18-12/15/18 448.73
23272   DANIEL R SHEETS WAGES 12/01/18-12/15/18 329.52
23273   DARIN J WARD WAGES 12/01/18-12/15/18 87.00
23274   OHIO EDISON MONTHLY SERVICE 790.33
23275   TIME WARNER CABLE MONTHLY SERVICE 69.99
23276   VERIZON WIRELESS MONTHLY SERVICE 7.09
23277   CONRAD’S DISPOSAL MONTHLY SERVICE 44.00
23278   MITCHELL COMMUNICATIONS 2017 REPAIRS 501.27
23279   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 950.89
23280   PRAXAIR DISTRIBUTION INC EMS SUPPLIES 174.83
23281   FARMERS NATIONAL BANK VISA PURCHASES 462.31
23282   COIA IMPLEMENT SALES MAINTENANCE – SAW 23.99
23283   BOB SUMEREL TIRE CO FD REPAIRS 38.70
23284   VOID VOID 0.00
23285   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 401.66
23286   OHIO EDISON CO STREET LIGHTS 357.16
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 4,037.05
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 564.01

FISCAL OFFICER

  1. Presented purchase orders and miscellaneous correspondence.
  2. Presented necessary amendment to 2018 Permanent Appropriations.

RESOLUTION #18-183: Motion by Dunn to amend 2018 permanent appropriations within Fund 2192 as follows, increase 2192-230-213 by $200 and decrease 2192-230-212 by $200, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes.

RESOLUTION #18-184: Motion by Dunn to enter into Natureworks Local Grant Program State/Local Project Agreement PORT-035 to replace playground equipment at Palmyra Park, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes.

  • Discussed credit card policy including input received from Chris Meduri.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented letter from PC Engineer for the 2018 Township Highway System Mileage Certification.

RESOLUTION #18-185: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2018 in accordance with ORC Section 4501.04, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

  • Presented Letter of Support for Portage County Solid Waste Management District application for the Community and Litter Grant from the Ohio EPA.

RESOLUTION #18-186: Motion by Michael to send a letter of support for Portage County Solid Waste Management District application for the Community and Litter Grant from the Ohio EPA, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

  • Presented Life Force Closure Authorizations.

RESOLUTION #18-187: Motion by Michael that we sign and date the closure authorizations for run numbers 17-0165 and 18-0039 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Reported receiving an email from a realtor requesting if the Township has any assessments on property on Whippoorwill road.  He forwarded the information to Sandy.  FO Cofojohn reported that the response should be to report that the Township keeps no such records and to contact the County regarding assessments on properties.
  2. Discussed possibility of using 2019 NOPEC event sponsorship grant funds to fund Easter Egg Hunt and Trunk or Treat.

Steve Schuller of Palmyra Hotstove and Softball Assn was present to discuss use of the fields for 2019.  Fields will be full as they are adding another team.  Asked if the Assn could add material and grade the fields to make them drain better.  Asked if sponsors could hang signs during ball season.  Trustees were okay with both items.  Steve presented a picture of Hiram fields where pavers were put under the benches and asked if once Assn. funds are available if the Township was okay with such a project. Trustees were okay with the project as long as there is no deep digging to disturb underground infrastructure.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects and purchase requests.

RESOLUTION #18-188: Motion by Michael to approve purchase approximately 20 tons of 304 concrete at an estimated cost of $370 from Mad hauling and to purchase 80 feet of 12” culvert at an estimated cost of $440, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates personnel, and equipment.

RESOLUTION #18-189:  Motion by Michael to approve purchase of batteries for Thermal imaging camera at an estimated cost of $91.78 plus shipping and to send Chelsea Harris, Mark Garvin and Charles Campbell to Fire Officers 1 course held at Akron Fire Training Center at a cost of $450 each, and to purchase repair parts for Wall-Mount Garden Hose Reel at an estimated cost of $16.95 plus shipping from MyReel.com, seconded by Dunn.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #18-190: Motion by Michael to accept the donation of an ISI Thermal Imager Camera from Milton Fire Department with appreciation, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-191:  Motion by Michael to adjourn at 10:35 a.m., seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Dec 11, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

December 11, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting November 29, 2018 were approved as presented.

RESOLUTION #18-172: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23216-23218   VOID VOID 0.00
23219   RICKY D BENNETT WAGES 11/16/18-11/30/18 348.82
23220   R. STEVEN COSS JR WAGES 11/16/18-11/30/18 2,005.00
23221   DONALD J LUTZ WAGES 11/16/18-11/30/18 399.62
23222-23232   VOID VOID 0.00
23233   MATTHEW K BENNETT RESPONDER 06/01/18-11/30/18 205.89
23234   CHARLES D CAMPBELL RESPONDER 06/01/18-11/30/18 135.54
23235   LINDSAY Y DAVIS WAGES 11/16/18-11/30/18 205.66
23236   MARK E. GARVIN WAGES 11/16/18-11/30/18 2,156.80
23237   CHELSEA L HARRIS WAGES 11/16/18-11/30/18 528.77
23238   BRIAN K KELDERHOUSE RESPONDER 06/01/18-11/30/18 70.48
23239   NOLAN M KETTLE RESPONDER 06/01/18-11/30/18 991.37
23240   NICHOLAS H SCHRECKENGOST WAGES 11/16/18-11/30/18 506.06
23241   SHAWN A SCHRECKENGOST RESPONDER 06/01/18-11/30/18 922.28
23242   DANIEL R SHEETS WAGES 11/16/18-11/30/18 210.69
23243   DARIN J WARD WAGES 11/16/18-11/30/18 321.26
23244   KATHLEEN S. COFOJOHN SALARY 11/01/18-11/30/18 1,145.02
23245   JAMES H. DEFFENBAUGH SALARY 11/01/18-11/30/18 546.07
23246   ROBERT C DUNN SALARY 11/01/18-11/30/18 752.00
23247   HENRY A. MICHAEL SALARY 11/01/18-11/30/18 831.77
23248   SANDRA M. NUTTER SALARY 11/01/18-11/30/18 567.68
23249   CENTURYLINK MONTHLY SERVICE 162.47
23250   DOMINION EAST OHIO MONTHLY SERVICE 267.84
23251   QUALITY IP OFFICE 365 52.00
23252   VERIZON WIRELESS MONTHLY SERVICE 43.87
23253   BUREAU OF WORKERS’ COMP 2019 INSTALLMENT 644.91
23254   TREASURER OF OHIO UAN FEES 762.00
23255   SARCHIONE FORD 2017 REPAIRS 185.40
23256   JOHN’STOWING & REPAIR INC TOW 2017 AND 2013 585.00
23257   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 277.82
23258   OSCAR BRUGMANN SAND & GRAVEL ROAD GRIT 420.21
23259   WM BENJAMIN TRUCKING INC TRUCKING ROAD GRIT 189.77
23260   ADVANCE AUTO PARTS REPAIRS 2017 262.95
23261   CLEARWATER SYSTEMS FD SUPPLIES 21.45
23262   CITY OF RAVENNA DISPATCH FEES 3,825.00
23263   TALLMADGE ASPHALT ROAD SUPPLIES 321.20
23264   J & B MEDICAL SUPPLY INC EMS SUPPLIES 42.58
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,571.27
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 552.42
EFT   OPERS MONTHLY PENSION 2,941.10
EFT   OP&F MONTHLY PENSION 2,206.56

FISCAL OFFICER REPORT

  1. Presented November bank reconciliations, PO’s, and BC’s.
  2. Reported November receipts were $43,949.07.
  3. Reported need to amend 2019 temporary appropriations within fund 1000.

RESOLUTION #18-173: Motion by Michael to amend 2019 temporary appropriations to increase 1000-130-317 by $50 and decrease 1000-130-330 by $50, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Reported need to increase general fund appropriations by $22000 for Nature works grant playground equipment.

RESOLUTION #18-174: Motion by Dunn to amend 2018 permanent appropriations to increase 1000-760-740 by $22,000, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported he was in contact with Chris Meduri to go over the steps to pursue the Chapel Building. He reported he needs the complete set of plans to give the building department.

TRUSTEE DEFFENBAUGH

  1. Reported need to nominate 2019 members of the Volunteer FF Dependents Board.

RESOLUTION #18-175: Motion by Deffenbaugh to nominate Henry Michael and Robert Dunn to the 2019 Volunteer Firefighter s’ Dependency Board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported there is an issue with Fire Department Procedures Rule 23.23 and he would like to have the rule rescinded.

RESOLUTION #18-176: Motion by Deffenbaugh to rescind Fire Department Rules and Regulations, 23.23 effective January 1, 2019 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported he spoke with Bill Steiner regarding the changes to the Portage County Curbside Recycling Survey that will be sent out to Palmyra residents to see if there is any interest in the Township for Curbside recycling.  Once the trustees approve the survey changes, the surveys will be mailed to residents.
  2. Reported that he spoke with a gentleman regarding the website security piece and that he thought the cost was due to the layers of security.  He is still looking into the security of the website.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report received which included new permits and updates on pending issues.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-177: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $410 from EMP and to approve payment to Active 911 for $246.75, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #18-178: Motion by Deffenbaugh to appoint Chelsea Harris to the position of Lieutenant, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #18-179: Motion by Deffenbaugh to appoint Chelsea Harris as acting EMS Coordinator, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #18-180: Motion by Deffenbaugh to appoint Shawn Schreckengost to the position of Safety Officer, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

Frank Waldeck thanked James Deffenbaugh and Sandy for their good advice relating to alleged drug activity at a duplex on Jones Road near his house. 

Frank wanted to know if the Township had a policy prohibiting the establishment and operation medical marijuana cultivation, processing, and retail dispensaries in Palmyra Township.  Trustees reported we had but it had expired.

Tim Paulus wanted to know the status of the website.  Trustee Deffenbaugh reported we were working on it.

Safety Issues

None

RESOLUTION #18-181: Motion by Michael to adjourn at 7:52 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Nov 29, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

November 29, 2018

Regular Meeting called to order at 9:00 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 13, 2018 were approved as presented.

RESOLUTION #18-166: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23194   RICKY D BENNETT WAGES 11/01/18-11/15/18 391.70
23195   R. STEVEN COSS JR WAGES 11/01/18-11/15/18 2,026.93
23196   DONALD J LUTZ WAGES 11/01/18-11/15/18 437.31
23197   LINDSAY Y DAVIS WAGES 11/01/18-11/15/18 179.93
23198   MARK E. GARVIN WAGES 11/01/18-11/15/18 1,907.59
23199   CHELSEA L HARRIS WAGES 11/01/18-11/15/18 821.06
23200   NICHOLAS H SCHRECKENGOST WAGES 11/01/18-11/15/18 126.36
23201   DANIEL R SHEETS WAGES 11/01/18-11/15/18 256.66
23202   DARIN J WARD WAGES 11/01/18-11/15/18 63.19
23203   OHIO EDISON MONTHLY SERVICE 357.16
23204   TIME WARNER CABLE MONTHLY SERVICE 69.99
23205   VERIZON WIRELESS MONTHLY SERVICE 7.07
23206   FARMERS NATIONAL BANK VISA PURCHASES 965.87
23207   NORTH JACKSON HYDRAULICS 4700 REPAIRS 78.00
23208   BREATHING AIR SYSTEMS INC AIR TRAILER MAINTENANCE 1,201.00
23209   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 131.01
23210   JUDY STOUT REIMBURSE OVERPAYMENT 118.90
23211-23213   VOID VOID 0.00
23214   MYERS EQUIPMENT CORP NEW AMBULANCE 188,905.00
23215   RICOH USA INC COPIER MAINTENANCE 12.69

FISCAL OFFICER

  1. Presented purchase orders and miscellaneous correspondence.
  2. Presented 2019 Temporary Appropriations for discussion.

RESOLUTION #18-167: Motion by Michael to approve 2019 temporary appropriations as presented,

2019 Temporary Appropriations
1000 General Fund 96,000.00
2011 Motor Vehicle 6,000.00
2021 Gasoline Tax 68,400.00
2031 Road & Bridge 48,400.00
2041 Cemetery 7,000.00
2191 1-Mill Fire Levy     34,350.00
2092 2-Mill Fire Levy    61,500.00
2093 2-Mill Fire Levy (2016) 2,000.00
2231 Perm. Motor Vehicle 21,000.00
2281 Fire and Rescue             62,000.00
   
TOTAL REQUEST 406,650.00

seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Ryan Shackelford was present to discuss MARCS radios and answer any questions.  When the used MARCS radios are received, they will be tested throughout the Township to check for dead areas.  Trustees were not interested in applying for a grant at this time without knowing if they even work in the Township as well as any other costs the Township would have to incur to use them including user fees.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported a citizen complaint on the 8000 block of Yale road regarding electrical wire issues and the fire department response. Ohio Edison personnel assured resident the fire department handled the issue appropriately.
  2. Presented quote from Quality IP for Domain name renewal.

RESOLUTION #18-168: Motion by Deffenbaugh to renew the Domain name for 3 years at an estimated cost of $89.99, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reviewed curbside recycling survey card wording with Trustees.
  2. Discussed website options but still needs information on security.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects and purchase requests.

RESOLUTION #18-169: Motion by Michael to approve purchase approximately 100 tons of grit at an estimated cost of $22.50 per ton, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates personnel, apparatus, used MARCS radios.

RESOLUTION #18-170:  Motion by Michael to approve purchase of alternator and batter for 2017 at an estimated cost of $320 from Advanced Auto Parts and repairs of 2017 at an estimated cost of $185.40 from Sarchione Ford and towing of 2013 at a cost of $585 from John’s towing and renew maintenance contract for Breathing Air Trailer at an estimated cost of $1202, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-171:  Motion by Michael to adjourn at 10:17 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Nov 13, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

N0vember 13, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 23, 2018 were approved as presented.

RESOLUTION #18-158: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23165   RICKY D BENNETT WAGES 10/16/18-10/31/18 401.13
23166   R. STEVEN COSS JR WAGES 10/16/18-10/31/18 1,970.86
23167   DONALD J LUTZ WAGES 10/16/18-10/31/18 576.64
23168   LINDSAY Y DAVIS WAGES 10/16/18-10/31/18 253.63
23169   MARK E. GARVIN WAGES 10/16/18-10/31/18 2,221.49
23170   CHELSEA L HARRIS WAGES 10/16/18-10/31/18 533.36
23171   NICHOLAS H SCHRECKENGOST WAGES 10/16/18-10/31/18 683.44
23172   DARIN J WARD WAGES 10/16/18-10/31/18 201.90
23173   KATHLEEN S. COFOJOHN SALARY 10/01/18-10/31/18 1,145.02
23174   JAMES H. DEFFENBAUGH SALARY 10/01/18-10/31/18 546.07
23175   ROBERT C DUNN SALARY 10/01/18-10/31/18 752.00
23176   HENRY A. MICHAEL SALARY 10/01/18-10/31/18 831.77
23177   SANDRA M. NUTTER SALARY 10/01/18-10/31/18 567.68
23178   CENTURYLINK MONTHLY SERVICE 152.30
23179   DOMINION EAST OHIO MONTHLY SERVICE 101.42
23180   VOID VOID 0.00
23181   VERIZON WIRELESS MONTHLY SERVICE 43.87
23182   RICOH USA INC COPIER MAINTENANCE 10.96
23183   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 285.49
23184   BUREAU OF WORKERS’ COMPENSATION 2018 INSTALLMENT 419.99
23185   CLEARWATER SYSTEMS INC FD SUPPLIES 28.50
23186   MUNICIPAL EMERGENCY SERVICES FD SUPPLIES 333.36
23187   STAMM CONTRACTING FALL FOUNDATIONS CONCRETE 670.00
23188   PETTIGREW HARDWARE & FEED FD REPAIRS 45.90
23189   QUAILITY IP MONTHLY SERVICE/O365 931.00
23190   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,153.11
23191   ADVANCE AUTO PARTS REPAIRS 3500 25.72
23192   OHIO EDISON CO MONTHLY SERVICE 577.20
23193   CONRAD’S DISPOSAL INC MONTHLY SERVICE 44.00
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,578.27
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 531.14
EFT   OPERS MONTHLY PENSION 2,968.89
EFT   OP&F MONTHLY PENSION 2,606.58

FISCAL OFFICER REPORT

  1. Presented October bank reconciliations, PO’s, and BC’s.
  2. Reported October receipts were 21,982.16.
  3. Presented cemetery deed for signatures.
  4. Discussed the NOPEC Energized Community Grant

RESOLUTION #18-159: Motion by Deffenbaugh WHEREAS, the Township of Palmyra, Portage County Ohio (the “TOWNSHIP”) is a member of the Northeast Ohio Public Energy Council (“NOPEC”) and is eligible for one or more NOPEC Energized Community Grant(s) for 2018 (“NEC Grant(s)”) as provided for in the NEC Grant Program guidelines; and WHEREAS, the TOWNSHIP wishes to enter into a Grant Agreement with NOPEC, Inc. in the form attached to this Resolution to receive one or more NEC Grant(s) for 2018, and to authorize the Board to execute the Grant Agreement with NOPEC, Inc. in the form attached. NOW, THEREFORE, BE IT RESOLVED BY THE TOWNSHIP OF PALMYRA TRUSTEES, PORTAGE COUNTY, AND STATE OF OHIO, THAT:  SECTION 1.   This Board of Township Trustees, (the “Trustees”) finds and determines that it is in the best interest of the Township to accept the NEC Grant(s) for 2018 and authorizes the Board to execute the Grant Agreement with NOPEC, Inc. in the form attached.  SECTION 2.  This Board finds and determines that all formal actions of this Board concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Board and that all deliberations of this Board and of any committees that resulted in those formal actions were in meetings open to the public in compliance with the law, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael- yes.

  • Reported need to move November 27 meeting due to attending a required seminar. Discussed moving the December 25 scheduled meeting to another date as well.

RESOLUTION #18-160: Motion by Dunn to move the regular scheduled November 27 meeting to Thursday, November 29th at 9am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #18-161: Motion by Dunn to move the regular scheduled December 25 meeting to Thursday, December 27 at 9:30 am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed more options for rebuilding the Website.  Trustee Dunn is to get more information on another potential option.
  2. Presented Life Force Closure Authorizations.

RESOLUTION #18-162: Motion by Deffenbaugh that we sign and date closure authorizations for run number 17-0214, 17-0286 and forward to collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported that he received a new poster from Poster Compliance and OH minimum wage increased effective January 1.
  • Received a citizen complaint concerning a tree hazard.  Steve is working with the County to have the hazard resolved.

TRUSTEE DUNN

  1. Would like to thank the residents of Palmyra Township for passing the 1 Mill fire Levy.
  2. Reported he was having issues setting up a Township Facebook page due to security issues. He has successfully set up a Township Twitter account. He will continue to work on Facebook page.
  3. Reported there were 50 participants and 10 trunks at the Trunk or Treat event at the park.  He considered this a great turnout despite the in climate weather.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report received which included new permits and updates on pending issues.

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.
  2. Discussed Turn around on Jones Road.

RESOLUTION #18-163: Motion by Dunn to approve purchase of approximately 2 tons of cold patch at an estimated cost of $200 from Tallmadge Asphalt, Seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-164: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $354.11 from EMP and J & B Medical and to purchase two complete sets of turnout gear at an estimated cost of $4,780 from Fire Force and to approve cost of approximately $750 to remove existing two-way radio out of present 2011 and install into new 2011 on December 6, by Mitchell Communications, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Discussed the Marc’s grant opportunity.  Request Ryan Shackelford to attend next meeting to discuss why we need this radio system.

Open Communication

None

Safety Issues

None

RESOLUTION #18-165: Motion by Michael to adjourn at 8:29 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Oct 23, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

October 23, 2018

Regular Meeting called to order at 1:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 9, 2018 were approved as presented.

RESOLUTION #18-153: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23147   RICKY D BENNETT WAGES 10//01/18-10/15/18 462.46
23148   R. STEVEN COSS JR WAGES 10//01/18-10/15/18 1,814.91
23149   DONALD J LUTZ WAGES 10//01/18-10/15/18 484.82
23150   LINDSAY Y DAVIS WAGES 10//01/18-10/15/18 256.26
23151   MARK E. GARVIN WAGES 10//01/18-10/15/18 2,504.31
23152   CHELSEA L HARRIS WAGES 10//01/18-10/15/18 457.83
23153   NICHOLAS H SCHRECKENGOST WAGES 10//01/18-10/15/18 731.46
23154   DARIN J WARD WAGES 10//01/18-10/15/18 87.00
23155   OHIO EDISON MONTHLY SERVICE 763.58
23156   TIME WARNER CABLE MONTHLY SERVICE 69.99
23157   VERIZON WIRELESS MONTHLY SERVICE 7.07
23158   FARMERS NATIONAL BANK VISA PURCHASES 1,013.63
23159   JAKOB WITKOSKY DJ – TRUNK OR TREAT 100.00
23160   TALLMADGE ASPHALT/PAVING ICN ROAD SUPPLIES 425.06
23161   ADVANCE AUTO PARTS REPAIRS JD2305 64.09
23162   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,944.07
23163   OHIO EDISON STREET LIGHTS 356.89
23164   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 311.92

FISCAL OFFICER

  1. Presented purchase orders.
  2. Presented Judgement Order Palmyra TWP Board of Trustees vs. Haack.

RESOLUTION #18-154: Motion by Michael to authorize Portage County Prosecutor to file a judgement lien against defendant Mark Haack in Case # 2017 CV 00897, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he spoke with Adven Design regarding a new web site design and they reported a base cost of $3,500 to design a new website.  Trustee Deffenbaugh is looking for other alternatives.
  2. Presented updated zoning boards list.
  3. Reported he is reviewing Life Force resident report and six non-residents were listed as residents. Chief and Trustee Deffenbaugh will follow up with Life Force.

TRUSTEE DUNN

  1. Asked if Steve had heard anything about the playground equipment grant. Steve reported there was no decision yet but he will check again Friday.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included purchase request, updates personnel, apparatus, AFG grant application and Hazmat billing.

RESOLUTION #18-155:  Motion by Dunn to approve cost of US Federal contractor Registration in the amount of $599, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #18-156: Motion by Michael to enter into executive session to consider possible employee discipline, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Meeting reconvened at 1:37p.m..

Trustee Michael stated there was nothing new to report.

Open Communication

None

Safety Issues

None

RESOLUTION #18-157:  Motion by Michael to adjourn at 1:40 p.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Oct 9, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

October 9th, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 20, 2018 were approved as presented.

RESOLUTION #18-145: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23116   CENTURYLINK MONTHLY SERVICE 200.49
23117   DOMINION EAST OHIO MONTHLY SERVICE 67.76
23118   QUALITY IP MONTHLY SERVICE/0FFICE 365 931.00
23119   OHIO EDISION MONTHLY SERVICE 361.38
23120   RICOH USA INC COPIER MAINTENANCE 14.17
23121   NORTH JACKSON HYDRAULICS INC RD REPAIRS 191.68
23122   UH GEAUGA MEDICAL CENTER PARAMEDIC PROGRAM TUITION 5,000.00
23123   UH EMS TRAINING & DISASTER EMT COURSE X 2 1,900.00
23124   PIPELINES INC RD SUPPLIES 485.00
23125   OTARMA SERVICE SENTER ANNUAL INSURANCE RENEWAL 19,232.00
23126   VERIZON WIRELESS MONTHLY SERVICE 43.89
23127   PETTIGREW HARDWARE & FEED FD REPAIRS 38.97
23128   SUZIE KRAUSS REIMBURSE BCI 36.00
23129   ANDRIA WILSON REIMBURSE BCI 36.00
23130   RICKY D BENNETT WAGES 09/16/18-09/30/18 457.75
23131   R. STEVEN COSS JR WAGES 09/16/18-09/30/18 1,746.69
23132   DONALD J LUTZ WAGES 09/16/18-09/30/18 492.73
23133   LINDSAY Y DAVIS WAGES 09/16/18-09/30/18 261.53
23134   MARK E. GARVIN WAGES 09/16/18-09/30/18 1,854.92
23135   CHELSEA L HARRIS WAGES 09/16/18-09/30/18 731.46
23136   NICHOLAS H SCHRECKENGOST WAGES 09/16/18-09/30/18 563.59
23137   KATHLEEN S. COFOJOHN SALARY 09/01/18-09/30/18 1,145.02
23138   JAMES H. DEFFENBAUGH SALARY 09/01/18-09/30/18 546.07
23139   ROBERT C DUNN SALARY 09/01/18-09/30/18 752.00
23140   HENRY A. MICHAEL SALARY 09/01/18-09/30/18 831.77
23141   SANDRA M. NUTTER SALARY 09/01/18-09/30/18 567.68
23142   CONRAD DISPOSAL INC MONTHLY SERVICE 44.00
23143   J & B MEDICAL SUPPLY EMS SUPPLIES 48.24
23144   COIA IMPLEMENT SALES RD REPAIRS 12.00
23145   BUREAU OF WORKERS’ COMP 2018 INSTALLMENT 254.52
23146   UH OCCUPATIONAL HEALTH PORTAGE NEW HIRE SCREENINGS/TESTS 195.00
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,563.25
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 524.87
EFT   OPERS MONTHLY PENSION 2,821.43
EFT   OP&F MONTHLY PENSION 1,942.74
EFT   OH DEPT JOB & FAM SERVICES 3RD QTR UNEMPLOYMENT TAX 33.91

FISCAL OFFICER REPORT

  1. Presented September bank reconciliations, PO’s, and BC’s.
  2. Reported September receipts were 22,361.98.
  3. Presented cemetery deed for signatures.
  4. Presented OTARMA insurance renewal for review and reported availability of 2018 MORE grant. Reported the TWP will receive a 2018 Capital Distribution for $1,316.19.

RESOLUTION #18-146: Motion by Michael to renew OTARMA liability insurance per proposal at a cost of $19,232, seconded by Dunn.

Roll Call:  Michael- yes, Dunn-yes, Deffenbaugh-yes.

  • Presented Farmers National Bank CD options for the Cemetery ASSN CD.

RESOLUTION #18-147: Motion by Dunn to invest the Cemetery Association Endowment in a 2-yr CD offered by Farmers National Bank at an effective rate 2.2% APY, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Shawn Butson and Kolleen Crish from AT&T were present to explain how the First Responder Network Authority works for First Responders.  Shawn stated that the First Responders would have priority data for communication in this network.

Bill Steiner presented the Board with a sample survey card for curbside recycling for the Trustees to review.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented letter of interest for a zoning board position from Brad Vaughan.

RESOLUTION #18-148: Motion by Dunn to appoint Brad Vaughan to the Zoning Board of Commission term expiring 12/31/22, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

  • Discussed whether to close Jones Road or not for the winter and what dates to use.
  • Reported a citizen concern regarding green algae growing on fire station.  The product to remove the algae was presented.

TRUSTEE DEFFENBAUGH

  1. Reported we recycled 340 gallons of used motor oil and there was no charge.
  2. Received a citizen complaint concerning a resident possibly dealing drugs on the 3000 block of Jones Road. The PC Sherriff and PC Drug Task force were notified.

TRUSTEE DUNN

  1. Reported need to change time of meeting on 10/23/18.

RESOLUTION #18-149: Motion by Dunn to change the meeting time on October 23 from 9:30am to 1:00pm, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. No report received.

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #18-150: Motion by Michael to approve purchase of concrete at an estimated cost of $675 from Stamm concrete, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-151: Motion by Deffenbaugh to approve purchase of Battery Backup at an estimated cost of $52, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-152: Motion by Michael to adjourn at 8:13 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Apr 26 2016 meeting

PALMYRA TOWNSHIP TRUSTEES

April 26, 2016

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 12, 2016 were approved as presented.

RESOLUTION #16-73: Motion by Deffenbaugh to approve and pay the bills, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

21509 RICKY D BENNETT WAGES 04/01/16-04/15/16 377.14
21510 R. STEVEN COSS JR WAGES 04/01/16-04/15/16 1,513.58
21511 DONALD J LUTZ WAGES 04/01/16-04/15/16 397.13
21512 KHRISTY K GARVIN WAGES 04/01/16-04/15/16 265.29
21513 MARK E. GARVIN WAGES 04/01/16-04/15/16 1,422.80
21514 CHELSEA L HARRIS WAGES 04/01/16-04/15/16 345.86
21515 DEREK S REED WAGES 04/01/16-04/15/16 714.37
21516 AUSTIN T. SMITH WAGES 04/01/16-04/15/16 242.23
21517 CHRISTOPHER J WHEELER WAGES 04/01/16-04/15/16 138.03
21518 OHIO CHILD SUPPORT PMT CENTRAL GARNISHMENT 241.14
21519 FARMERS NATIONAL BANK VISA PURCHASES 288.42
21520 VERIZON WIRELESS MONTHLY SERVICE 78.47
21521 OHIO EDISON MONTHLY SERVICE 1,043.72
21522 SARCHIONE FORD REPAIRS 2011 840.51
21523 TIME WARNER CABLE MONTHLY SERVICE 69.99
21524 BOB SUMEREL TIRE CO INC RIRE REPAIR 4700 36.00
21525 PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 2,141.94
21526 AETNA LIFE INS CO HEALTH INSURANCE 1,624.98
21527 VISION SERVICE PLAN OH VISION INSURANCE 25.90

FISCAL OFFICER

  1. Presented P.O,’s, B.C.’s and miscellaneous correspondence.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported that the appreciation dinner for Palmyra Township trustees, fire department, fireflies and service personnel will be held at the home of Larry and Helen White on July 16 from 1 to 4 pm.
  • Presented the Semi-public Waste Water Treatment Permit.

.

TRUSTEE DEFFENBAUGH

  1. Reported that the deadline to turn in information for the Spring cleanup flyer is May 14.
  2. Reported he attended the health department meeting and they discussed the Shigella Outbreak.
  • Reported that the foreclosure of the cemetery will be in the legal notices. This process is necessary to transfer the deed to Palmyra Township.
  • Reported on a citizen complaint regarding fencing. Reported that the matter is to be resolved by the sheriff not the Township. The Township makes rules, the Sherriff enforces the rules.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

  1. Written report presented.

RESOLUTION #16-74: Motion by Deffenbaugh to approve purchase of 5 yards of concrete at an estimated cost of $617 from Stamm and to purchase flags at an estimated cost of $852.95 from Carrot Top Industries, seconded by Dunn.

  • Discussed problem of honey bees at cemetery. We need to determine if the tree infested with the hive is on township property.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-75: Motion by Michael to approve repairs to 2011 by Sarchione Ford at a cost of $841, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #16-76: Motion by Michael to regretfully accept the resignation of Thomas Grund from the Fire Department,seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #16-77: Motion by Michael to accept the request of Robert McKain to extend medical leave, seconded byDeffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #16-78: Motion by Deffenbaugh to approve the FFI and FFII and EMT training for Matthew Bennett at an estimated cost of $4,700, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #16-79: Motion by Michael to move forward with the steps to place a new general 2 Mill Fire levy on the ballot in November, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #16-80: Motion by Michael to adjourn at 8:01 p.m., seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

Apr 12 2016 meeting

PALMYRA TOWNSHIP TRUSTEES

April 12, 2016

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 22, 2016 were approved as presented.

RESOLUTION #16-63: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

21469 RICKY D BENNETT WAGES 03/16/16-03/31/16 473.31
21470 R. STEVEN COSS JR WAGES 03/16/16-03/31/16 1,548.98
21471 DONALD J LUTZ WAGES 03/16/16-03/31/16 264.72
21472 CHARLES D CAMPBELL WAGES 03/16/16-03/31/16 339.16
21473 KHRISTY K GARVIN WAGES 03/16/16-03/31/16 208.61
21474 MARK E. GARVIN WAGES 03/16/16-03/31/16 1,498.43
21475 CHELSEA L HARRIS WAGES 03/16/16-03/31/16 425.52
21476 DEREK S REED WAGES 03/16/16-03/31/16 1,021.33
21477 AUSTIN T SMITH WAGES 03/16/16-03/31/16 163.39
21478 CHRISTOPHER J WHEELER WAGES 03/16/16-03/31/16 123.11
21479 KATHLEEN S. COFOJOHN SALARY 03/01/16-03/31/15 1,034.35
21480 JAMES H. DEFFENBAUGH SALARY 03/01/16-03/31/15 465.42
21481 ROBERT C DUNN SALARY 03/01/16-03/31/15 704.41
21482 HENRY A. MICHAEL SALARY 03/01/16-03/31/15 754.96
21483 SANDRA M. NUTTER SALARY 03/01/16-03/31/15 539.82
21484 KIMBERLY SPENCER WAGES 03/16/16-03/31/16 61.37
21485 OH CHILD SUPPORT PAYMENT CENTRAL GARNISHMENT 241.14
21486 CENTURYLINK MONTHLY SERVICE 154.96
21487 DOMINION EAST OHIO MONTHLY SERVICE 187.91
21488 VERIZON WIRELESS MONTHLY SERVICE 78.49
21489 QUALITY IP MONTHLY SERVICE 900.00
21490 PETTIGREW HARDWARE & FEED FD REPAIRS 79.71
21491 RICOH USA INC COPIER MAINTENANCE 16.10
21492 ESCOTT & COMPANY 80% AUDIT FEES 3,064.00
21493 AUDITOR OF STATE QTRLY UAN FEES 762.00
21494 BOUND TREE MEDICAL EMS SUPPLIES 355.20
21495 J & B MEDICAL SUPPLY INC EMS SUPPLIES 750.90
21496 TREASURER STATE OF OHIO VOLUNTEER FF DEPENDENT FUND 150.00
21497 BUREAU OF WORKERS COMP 2016 INSTALLMENT 1,202.50
21498 CAREWORKS COMP BWC GROUP RATING PROGRAM 1,055.00
21499 ROBINSON MED CENTER ONE NEW EMPLOYEE SCREENING 230.00
21500 SHAMROCK GEAR RESTORATION LLC REPAIRS – TURNOUT GEAR 190.65
21501 CLEARWATER SYSTEMS INC WATER SUPPLIES 218.86
21502 COIA IMPLEMENT SALES INC REPAIRS – KUBOTA 69.95
21503 FIRE FORCE SCBA REPAIRS 349.25
21504 COPE FARM EQUIPMENT JD 445 REPAIRS 48.84
21505 WM BENJAMIN TRUCKING HAUL PARK GRAVEL 272.92
21506 OSCAR BRUGMANN SAND & GRAVEL PARK SUPPLIES 670.60
21507 ADVANCE AUTO PARTS REPAIRS 249.03
21508 BREATHING AIR
SYSTEMS INC
REPAIRS 110.05
EFTPS UNITED STATES
TREASURY
PAYROLL WITHHOLDING TAX 2,739.03
EFT TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 426.91
EFT OPERS MONTHLY PENSION 2,591.82
EFT OP&F MONTHLY PENSION 2,679.26
EFT OH DEPT. JOB & FAMILY SERVICES 1ST QTR UNEMPLOYMENT TAX 221.81

FISCAL OFFICER REPORT

  1. Presented March bank reconciliation P.O.’s and B.C.’s.
  2. Reported March receipts were $145,478.23.
  3. Briefly discussed State of Ohio Verizon cell phone plan.

RESOLUTION #16-64: Motion by Michael to switch the cell phone plan to the State of Ohio purchasing plan at a cost of$60 per month, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Thanked Terry Mott for the information regarding CO2 Emission s and CO2 Flooding provided in a letter to the township. Trustee Michael reported that the Township has no control over these matters.
  • Discussed dates for the picnic invitation from Hellen and Larry White for those who serve the township. The Chief will get back to the trustees with a date.
  • Briefly reviewed the AETNA health insurance renewal proposal.

RESOLUTION #16-65: Motion by Michael to discontinue offering healthcare insurance or vision care insurance as of July1, 2016 seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Discussed placing an operating levy on for the Fire Department for the purpose of equipment repairs and replacement. Discussed the need for a new squad and discussed the age of the other trucks. Trustees discussed whether wages should be included. Trustees discussed what millage would be appropriate. 1 Mill levy would generate $55,297 per year. The squad needs replaced before we could save enough to purchase one with a 1 Mill levy. Other suggestions were a 1.5 or 2 Mill levy.
  • Presented update on the SE Soft Ball and Base Ball that they have not presented requested information to Chris Meduri or Palmyra or Deerfield as of this time.

TRUSTEE DEFFENBAUGH

  1. Reported that all street lights were working on 4/11/16.

TRUSTEE DUNN

  1. Discussed park drive. Steve had placed gravel on the drive. The drive appears to be in better condition than it was at the Easter Egg Hunt. The township will not try to get Townsend to repair the drive as the damage could have been a result of the oil truck using the drive.
  • Reminded everyone that the meeting on April 26 is at 7:00pm.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented.

RESOLUTION #16-66: Motion by Michael to approve purchase of pipe and gravel for the park at an estimated cost of $500and to purchase topsoil and grass seed for the park and cemetery at an estimated cost of $550, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-67: Motion by Michael to approve additional expenditure to J & B Medical in the amount of $150.72 for EMS supplies, purchase Siren for 2017 at an estimated cost of $156.56 to repair Nolan Kettle turnout gear in the amount of $190.65 to purchase 6 brush fire brooms, soft backpack Indian pump and fittings less the three 4” storz fittings from Fire Force at an estimated cost of $341 to recharge and replace fire extinguisher from Warren Fire Equipment at a cost of $435.90 to repair overhead garage door for 2018 by Biery’s Garage doors – cost unknown, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #16-68: Motion by Michael to accept the letter of retirement from Ken Bator with regret, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #16-69: Motion by Deffenbaugh to send three members to the EMS Symposium on May 20 at a cost of $60each seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #16-70: Motion by Michael to enter into executive session to discuss employee discipline, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes

Trustee Michael reported that we are now back in session.

Trustee Michael reported that Nolan Kettle is in violation of 18.1.13; 18.5; 18.8; 18.14; 22.3; 22.34; 22.35.3; 23.22; 24.1; 27.3 of the Personnel Policy Manual. Chief Garvin recommends the following discipline: (1). A 10 day suspension from the Palmyra Fire Department. (2). Placement on probation for one (1) year from the date of suspension, during which said time he must complete all training that, has been paid for by the Township. (3). No lights and sirens can be placed on his personal vehicle until after his one year probation period is over. And finally number (4). Any violation of the Palmyra Fire Department Personnel Polices Manual (Rules and Regulations) during the probationary period may result in automatic removal from the department.

RESOLUTION #16-71: Motion by Michael to accept the Chief’s recommendation for discipline, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes

Open Communication

None

Safety Issues

None

RESOLUTION #16-72: Motion by Michael to adjourn at 8:47 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

Mar 8 2016 meeting

PALMYRA TOWNSHIP TRUSTEES

March 8, 2016

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 23, 2016 were approved as presented.

RESOLUTION #16-45: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

21408 RICKY D BENNETT WAGES 02/16/16-02/29/16 379.43
21409 R. STEVEN COSS JR WAGES 02/16/16-02/29/16 1,511.75
21410 DONALD J LUTZ WAGES 02/16/16-02/29/16 384.31
21411 MARK E. GARVIN WAGES 02/16/16-02/29/16 1,385.01
21412 CHELSEA L HARRIS WAGES 02/16/16-02/29/16 165.58
21413 DEREK S REED WAGES 02/16/16-02/29/16 790.40
21414 AUSTIN T SMITH WAGES 02/16/16-02/29/16 242.23
21415 CHRISTOPHER J WHEELER WAGES 02/16/16-02/29/16 163.61
21416 KATHLEEN S.
COFOJOHN
SALARY 02/01/16-02/29/15 1,009.35
21417 JAMES H. DEFFENBAUGH SALARY 02/01/16-02/29/15 465.42
21418 ROBERT C DUNN SALARY 02/01/16-02/29/15 704.41
21419 HENRY A. MICHAEL SALARY 02/01/16-02/29/15 754.96
21420 SANDRA M. NUTTER SALARY 02/01/16-02/29/15 539.82
21421 KIMBERLY SPENCER WAGES 02/16/16-02/29/16 122.75
21422 VOID VOID 0.00
21423 DOMINION EAST
OHIO
MONTHLY SERVICE 263.08
21424 VERIZON WIRELESS MONTHLY SERVICE 78.49
21425 QUALITY IP COMPUTER/APRIL SERVICE 1,723.99
21426 PETTIGREW HARDWARE & FEED TWP & FD REPAIRS 243.45
21427 RICOH USA INC COPIER MAINTENANCE 11.42
21428 KUSSMAUL REPAIRS 2013 314.94
21429 PHILLIPS HEATING COMPANY REPAIRS FURNACE 838.50
21430 ALLIANCE MOTORS INC REPAIRS 2013 11.59
21431 MCFCA TRAINING 255.00
21432 DIX
COMMUNICATIONS
ADVERTISE FINCIALS/
ZONING APPEAL
21.40
21433 MATTHEW
BENNETT
REIMBURSE BCI CHECK 36.00
21434 LIFE FORCE
MANAGEMENT INC
JANUARY AMBULANCE BILLING FEES 556.34
21435 MORTON SALT INC ROAD SALT 1,399.27
21436 CENTURYLINK MONTHLY SERVICE 155.00
21437 SUMMACARE
REFUNDS
REFUND AMBULANCE FEES 656.40
21438 OH CHILD SUPPORT CENTRAL GARNISHMENT 241.14
21439 TREASURER STATE OF OHIO COOPERATIVE PURCHASING PROGRAM 100.00
21440 VOID VOID 0.00
21441 ROBINSON MED
CENTER ONE
EMPLOYEE PHYSICAL/
DRUG SCREEN
115.00
21442 MUNICIPAL SIGNS & SALES RD SUPPLIES 275.20
EFTPS UNITED STATES
TREASURY
PAYROLL WITHHOLDING
TAX
2,809.22
EFT TREASURER STATE OF OHIO PAYROLL WITHHOLDING
TAX
450.21
EFT OPERS MONTHLY PENSION 2,630.01
EFT OP&F MONTHLY PENSION 2,549.72

FISCAL OFFICER REPORT

  1. Presented February bank reconciliation P.O.’s and B.C.’s.
  2. Reported February receipts were $23,971.47.
  3. Presented Cemetery CD redemption form for signatures.

RESOLUTION #16-46: Motion by Michael to roll over the $2,500 cemetery Cd into a 36 mo. cd, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Briefly discussed permanent appropriations.

RESOLUTION #16-47: Motion by Dunn to approve permanent appropriations as presented,

FUNDappropriaterequest
General Fund $325,358 $203,050 $122,308
Motor Vehicle 17,010 10,000 7,010
Gasoline Tax 210,873 138,050 72,823
Road & Bridge 106,484 75,700 30,784
Cemetery 19,667 14,350 5,317
1 Mill Fire Levy 87,710 64,500 23,210
2 Mill Fire Levy 260,810 191,250 69,560
Permissive Motor Vehicle 30,770 16,000 14,770
Fire & Rescue, Ambulance & EMS 151,085 103,100 47,985
Cemetery Chapel
Building Fund
47,986 2,000 45,986
Non-Expendable Trust 4951 4,575 500 4,075
Non-Expendable Trust 4952 652 500 152
       
  Totals $1,262,980 $819,000 $443,980

$443,980

seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

  • Presented resolution and agreement establishing and implementing a program to recover costs for the delivery of emergency fire department services including but not limited to vehicular crash response, structure fires, car fires, search and rescue, false alarms, etc.

RESOLUTION #16-48: Motion by Deffenbaugh WHEREAS, Emergency Fire Departments service run activity to various incidents relating to negligence continues to increase each year; new Home Security regulations, such as biological training and equipment, etc., creates increased demands on all operational areas of the Fire Department’s services; and, WHEREAS, the Fire Department has investigated different methods to maintain a high level of quality Fire Department emergency services throughout times of constantly increasing service demands, where maintaining an effective response by the Fire Department decreases the insurance companies liability costs by saving lives and minimizing vehicular damage by fire; and, WHEREAS, raising the real property tax to meet the increase in service demands would not be fair to the property owners, when a majority of the Motor Vehicular Accidents (MVA) involve individuals not owning property or paying property taxes in the jurisdiction of the Fire Department; and the ability of the Fire Department to effectively respond decreases the liability of the insurance companies by saving lives and minimizing injuries and vehicular damage by fire; and, WHEREAS, the Board of Trustees desires to implement a fair and equitable procedure by which to collect said costs and shall establish a cost recovery system in accordance with State and Federal laws, regulations and guidelines. NOW THEREFORE: BE IT RESOLVED by the Palmyra Township Trustees that:

SECTION 1. The Palmyra Township shall initiate a cost recovery for the delivery of Emergency Fire Department Services rendered by the Palmyra Fire Department. The rate of the cost shall be that which is usual, customary and reasonable (UCR) for the services, and may fluctuate accordingly.

SECTION 2. The service costs shall be charged to the negligent party, initially filed to their insurance, representing an add-on-cost of the claim for negligent damages of the vehicles, property and/or injuries. In the event the insurance company chooses to decline payment or the negligent party is uninsured, the negligent party will be held financially responsible.

SECTION 3. The Board of Trustees or their designees are hereby authorized to execute any and all documents and/or implement any and all procedures necessary to effectuate the collection of costs in order to enhance services by the Palmyra Fire Department.

RESOLVED, by the Palmyra Township Trustees that fees will be charges as follows:

Equipment Cost

(Minimum cost for initial response, increases by 7%-14% based on time at scene/vehicle)

Engine Company $734.00
Ladder Tower $747.00
Rescue Vehicle $721.00
Pumper $584.00
Safety Service Vehicle $31.00

Manpower Cost

(Includes taxes, insurances, benefits based on time at scene per person)

Firefighter $50/hr
Shift Supervisor $70/hr
Asst. $80/hr
Chief $100/hr
Seconded by Dunn,  
Roll Call: Deffenbaugh – yes, Dunn-yes, Michael-yes.  

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented public records request via email from ohio@openthebooks.com. Fiscal Officer Cofojohn will forward the request for review by Chris Meduri Portage County Assistant Prosecuting Attorney per Township policy.
  2. Reported there would be an ODOT meeting 3/22/16 at Lake Hodgson.
  • Reported there would be a Health District meeting 3/16/16.
  • Presented an Incident report from a house fire 2/29/16 where a firefighter received a burn.

TRUSTEE DEFFENBAUGH

  1. Presented zoning appeals meeting minutes and noted date error.
  2. Reported the citizen complaint regarding the cemetery flag lighting had been resolved.
  • Reported he received an email from Jenna Cariglio pertaining to delinquent parcels in Palmyra Township. They would like to foreclose on the properties. One of the properties is part of the North Cemetery and is still titled to

Warden’s Disciple Church. The land bank will foreclose the property and work to get it in the township’s name.

  • Reported to Ohio Edison on street lights that were not working in the township.

RESOLUTION #16-49: Motion by Deffenbaugh to sign and date the closure authorization for run number 15-0059 andforward for collection in accordance with township policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported the Easter Egg Hunt will be March 19, 2016 at 10am. Requested cones for boundaries from Chief Garvin.
  • Reported need to move meeting on April 26 from 9:30 to 7:00pm.

RESOLUTION #16-50: Motion by Dunn to move the regularly scheduled meeting on April 26, 2016 from 9:30am until 7:00pm., seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-51: Motion by Michael to repairs to 2011 oil cooler and check charging system by Ohio CAT at a costof $3,064.66 and add data line for the Philips EKG monitor modem per month charge of $7.00, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Stephanie Barringer presented the Southeast Youth Soft Ball and Base Ball Assn. letter of determination from the IRS as a tax exempt organization, certificate of Insurance naming Palmyra as additional insured and the league signup sheet. Trustee Michael told her he would forward the information to Chris Meduri for review.

ROAD SUPERVISOR

  1. Written report presented.

RESOLUTION #16-52: Motion by Michael to approve purchase of 50 ton of pea gravel for the Park at an estimated cost of$18.20 per ton, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

A gentleman in the crowd that did not introduce himself asked if the fire department hours that were cut would affect the service to the students of Southeast Schools. Trustee Michael reported that the Full-time firefighter’s hours were reduced from 48 to 42 hours per week and part-time firefighters would be making up those hours. When asked if the cuts were considered permanent Trustee Michael replied” yes for now”.

Safety Issues

None

RESOLUTION #16-53: Motion by Michael to adjourn at 8:01 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee