Jan 08 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

January 8, 2019

Re-organizational meeting called to order at 7:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn and Michael present.

FO Cofojohn led all in attendance with the Pledge of Allegiance.

Nominations opened by Fiscal Officer Cofojohn for the 2019 Board Chairman.  Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.

RESOLUTION #19-01: Motion by Michael to close the nominations, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Nominations opened by Fiscal Officer Cofojohn for the 2019 Board Vice-Chairman.  Trustee Dunn nominated James Deffenbaugh.  FO Cofojohn asked if there were any more nominations.

RESOLUTION #19-02: Motion by Michael to close the nominations seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

Minutes from regular meeting December 27, 2018 were approved as presented.

RESOLUTION #19-03: Motion by Dunn to approve and pay the bills, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23287   RICKY D. BENNETT WAGES 12/15/18-12/31/18 356.78
23288   R. STEVEN COSS JR WAGES 12/15/18-12/31/18 1,818.84
23289   DONALD J. LUTZ WAGES 12/15/18-12/31/18 197.85
23290   LINDSAY Y DAVIS WAGES 12/15/18-12/31/18 127.03
23291   MARK E. GARVIN WAGES 12/15/18-12/31/18 1,821.45
23292   CHELSEA L HARRIS WAGES 12/15/18-12/31/18 733.97
23293   NICHOLAS H SCHRECKENGOST WAGES 12/15/18-12/31/18 299.74
23294   DANIEL R SHEETS WAGES 12/15/18-12/31/18 369.14
23295   DANIEL R SHEETS RETROACTIVE PAY CORRECTION 7.67
23296   KATHLEEN S. COFOJOHN SALARY 12/1/18-12/31/18 1,148.10
23297   JAMES H. DEFFENBAUGH SALARY 12/1/18-12/31/18 547.29
23298   ROBERT C DUNN SALARY 12/1/18-12/31/18 753.62
23299   HENRY A. MICHAEL SALARY 12/1/18-12/31/18 831.94
23300   SANDRA M. NUTTER SALARY 12/1/18-12/31/18 568.73
23301   CENTURYLINK MONTHLY SERVICE 173.54
23302   DOMINION EAST OHIO MONTHLY SERVICE 110.65
23303   VERIZON WIRELESS MONTHLY SERVICE 43.87
23304   RICOH USA INC COPIER MAINTENANCE 10.66
23305   CLEARWATER SYSTEMS FD SUPPLIES 38.00
23306   BUREAU OF WORKERS’ COMPENSATION 2019 INSTALLMENT 644.91
23307   QUALITY IP JAN/FEB SERVICE/3 YR DOMAIN 1,899.99
23308   PORTAGE CTY REGIONAL PLANNING 2019 ANNUAL MEMBERSHIP DUES 2,189.25
23309   PALMYRA LITTLE VILLAGE SHOPPER NOVEMBER FUEL 786.32
23310   TED A. BIERY DBA/FIERY’S GARAGE DOORS STATION REPAIRS 150.00
23311   COIA IMPLEMENT SALES TWP MAINTENANCE 18.00
23312   PETTIGREW HARDWARE & FEED RD/FD REPAIRS 181.30
23313   CITY OF AKRON OFFICER TRAINNG X 2 900.00
23314   TREASURER OF OHIO COOP PURCHASE PROGRAM FEE 100.00
EFT   ODJFS 4TH QTR STATE UNEMPLOYMENT 24.72
EFT   OPERS MONTHLY PENSION 2,713.75
EFT   OP&F MONTHLY PENSION 2,018.13
EFT   BUREAU OF WORKERS’ COMPENSATION 2018 TRUE-UP  PREMIUM 322.00

FISCAL OFFICER REPORT

  1. Presented B.C.’s, and P.O.’s and miscellaneous correspondence.
  2. Presented cemetery deed for signatures.
  3. Requested permission to apply for NOPEC event sponsorship for Easter Egg Hunt and Trunk or Treat events.

RESOLUTION #19-04: Motion by Dunn to apply for 2019 NOPEC Sponsorship grant, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #19-05: Motion by Dunn to enter into executive session to discuss employee compensation, seconded by Michael

Roll Call:  Dunn-yes, Michael-yes.

Trustee Michael stated that the meeting is back in session.

RESOLUTION #19-06: Motion by Michael to set wages for 2019 as follows:

Trustees & Fiscal Officer:   State guidelines based on budget

Fire Chief – Full time              $  26.83 per hour

Zoning Inspector:                 $705.35 per month

Zoning Secretary:                                 $  70.59 per meeting

Road Supervisor:                  $  26.83 per hour

Part-time TWP CDL Empee                   $  14.18 per hour

Part-time TWP Non CDL Emp              $  12.67 per hour

Duty Crew                                               $  11.41 per hour base plus .20 per certificate and officer is .20.

Responder                             $    8.55 per hour based on Ohio Minimum Wage

Seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

Discussion of Fees and Policies

Advertising:  Record Courier

Ambulance Billing: soft bill residents

                              $150 Non-transport Fee

                              $600.00 Basic

                              $700.00 Advanced Life Support I

                              $800.00 Advanced Life Support II

                              $12.00 per loaded mile reported to nearest 10th

Cemetery Fees:                                                      Resident                   Non-resident

Lots (Max. 4)                                          $200.00 (each)       $725.00 (each)

Adult Vault Weekday Burial                  $300.00                   $300.00

Adult Vault Weekend Burial                  $500.00                   $500.00

Adult Vault Holiday/ Burial                    $500.00                   $500.00

Youth Vault Burial Weekday                 $200.00                   $200.00

Youth Vault Burial Weekend                 $400.00                   $400.00

Youth Vault Burial Holiday                    $400.00                   $400.00

Baby Vault Burial-Weekday                  $150.00                   $150.00

Baby Vault Burial Weekend                  $300.00                  $300.00

Baby Vault Burial-Holiday                     $300.00                   $300.00

Weekday Cremations                                           $150.00                   $150.00

Weekend Cremations                           $200.00                  $200.00

Holiday Cremations                                              $200.00                   $200.00

All weekday burials and cremations arriving at cemetery on or after 2:00 pm local time will be charged the holiday/weekend rate.

Foundations                                                          $  75.00 sq. ft.          $  75.00 sq. ft.

Waive foundation fee for VA supplied military markers

Cemetery Foundation deadlines: May 1st/Oct. 1st

Indigent Burial expenditure paid by township will not exceed $1,000 for burial or $900 for cremation

Copies: charge $.10 per copy

Driveway Culvert Installation:

12” Pipe $375.00 (cost per additional foot) $15.00

15” Pipe $450.00 (cost per additional foot) $20.00

18” Pipe $600.00 (cost per additional foot) $25.00

21” Pipe $750.00 (cost per additional foot) $30.00

24” Pipe $900.00 (cost per additional foot) $35.00

Equipment fee:                      

Dump Truck                           $150.00 Hour

                Backhoe                                                 $150.00 Hour

               Excavator                                               $175.00 Hour

                Sweeper                                 $125.00 Hour

                Command/Communications $100.00 Hour

                ALS Ambulance                      $200.00 Hour

                BLS Ambulance                      $150.00 Hour                                                                                                                          CAFS Engine                                $200.00 Hour

                Heavy Rescue                        $200.00 Hour

                Brush Truck                           $150.00 Hour                         

Tanker                                                    $200.00 Hour

Air trailer                                 $100.00 Hour

Foam Trailer                          $150.00 Hour

Traffic Control Trailer           $100.00 Hour

               Cell phone                                             $  25.00 Hour

Personnel rate will include total compensation package.

Hall Usage: Hall reserved through daytime personnel Monday through Friday 6am to 6pm.

Hall Rental Fee $25 and a $50 Deposit Fee to be returned if hall is left in satisfactory condition.

Park Usage:  Park reserved through daytime personnel Monday through Friday 6am to 6pm.

Meeting dates: 2nd Tuesday 7:00 p.m.; 4th Tuesday 9:30 a.m.

Mileage: Current rate as set by Internal Revenue Service per mile driven outside the township.

 

ZONING FEES:  Zoning Fees are non-refundable.

BUILDING PERMITS:

                0  –  99 sq. ft…………………….……………..……….…………………..……….  $  0.00

                100 – 500 sq. ft……………………….……………………………………..……….  $35.00

                Over 500 sq. ft……………………………………………………………..…………  $50.00

                Permit required for rebuilding due to disaster…………………….…..…  FEE WAIVED

                Permit required for decks………………………………………………………..…. $25.00

OUTDOORS ADVERTISING SIGNS:

                Sign structures more than 25 sq. ft. but less than 200 sq. ft. in area………….  $30.00

                Sign structures 200 sq. ft. or more in area……….…….…………….………..…  $60.00

                Political signs….………………………………………….………………  No fee required

CONDITIONAL ZONING CERTIFICATES:

                Basement dwellings………………..……………………………………..………….  $25.00

                Junk yards…………………………………………………………………..…..…… $100.00

                House trailers……………………………………………………………………..…..  $25.00

                Swimming pools- permanent…………………………………………….………….  $35.00

                Recreational use………………………………………………………….………..  $100.00

                Strip mining and gravel extraction………………………………………….…….  $100.00

                Others………………………  TO BE DETERMINED BY THE TOWNSHIP TRUSTEES

ZONING BOOK:

Zoning book………………POSTAGE FOR MAILING EXTRA…………………. $15.00

MYLARS:

                Sign Mylar …………………………………………………………….…….………. $25.00

BOARD OF ZONING APPEALS:

                Appeals and applications ……………….……………………………………….. $150.00

ZONING COMMISSION:

                Amendments …………………………..………………….…………….………… $150.00

Material

Foam (5 Gal.)          $230.00

20# dry Chemical  $149.50

10# dry Chemical  $  85.25

Internet Auction Policy:

The township may sell personal property including motor vehicles, road machinery, equipment, tools, or supplies that is not needed for public use, is obsolete, or is unfit for the use for which it was acquired, by internet auction.  To place your bid you will go to www.ebay.com.

The Palmyra Township Trustees will list the property with www.ebay.com for ten days including Saturdays, Sundays and legal holidays.

Payment shall be cash (in person); certified check and cashier’s check will be accepted upon verification of funds. Palmyra Township Trustees may establish additional terms and conditions for a particular sale prior to listing the property for auction on ebay.com

Once the policy is adopted, the township will publish a summary of the information provided in the resolution once in the paper; post the resolution continually throughout the calendar year on the township website; post the resolution continually throughout the calendar year in a conspicuous place in the board’s office and during the year when it’s resolved to sell property by internet auction post notice on the township’s website.

Waive reading of minutes for 2019. The Chairman will ask for corrections and then state that the minutes are approved.  The minutes will be provided to the board prior to the meeting and copies available for the public and the unofficial minutes will be posted on the township’s website.

Allow trustees, fiscal officer, road supervisor and fire chief authority make emergency purchases of up to $1,000 between meetings.

Payroll taxes, state unemployment tax, worker’s compensation and retirement contributions will be paid electronically.

RESOLUTION #19-07: Motion by Michael to approve the fees and policies as stated, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

RESOLUTION #19-08: Motion by Dunn WHEREAS, Section 5513.01 (B) provides the opportunity for Counties, Townships, Municipal Corporations, Conservancy Districts, Township Park Districts, and Park Districts created under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit Authorities, Regional Airport Authorities, Regional Water and Sewer Districts, County Transit Boards, State Universities or Colleges to participate in contracts of the Ohio Department of Transportation for the purchase of machinery, material, supplies or other articles.

NOW, THEREFORE, Be it ordained by Palmyra Township Board of Trustees

SECTION 1.

That the Palmyra Township Chairperson hereby requests authority in the name of  Palmyra Township to participate in the Ohio Department of Transportation contracts for the purchase of machinery, materials, supplies or other articles which the Department has entered into pursuant to Ohio Revised Code Section 5513.01 (B).

SECTION 2.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to be bound by all terms and conditions as the Director of Transportation prescribes.

SECTION 3.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to directly

pay vendors, under each such contract of the Ohio Department of Transportation in which Palmyra Township participates, for items it receives pursuant to the contract.

SECTION 4.

That Palmyra Township agrees to be responsible for resolving all claims or disputes arising

out of its participation in the cooperative purchasing program under Section 5513.01(B) of the Ohio Revised Code. The Palmyra Township agrees to waive any claims, actions, expenses, or other damages arising out of its participation in the cooperative purchasing program which the Palmyra Township may have or claim to have against ODOT or its employees, unless such liability is the result of negligence on the part of ODOT or its employees, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes.

RESOLUTION #19-09: Motion by Dunn to make the following 2019 appointments:

Ohio Attorney General Primary Collection Agent

First Federal Credit – Secondary Collection Agent

Henry Michael – CDL Supervisor

Quality IP LLC – Computer Network Administrator

Open- Zoning Commission – 5-year term expiring 12/31/23

Open – Zoning Board Appeals – 5-year term expiring 12/31/23

Sandra Nutter, representative and James Deffenbaugh, alternate – Regional Planning Commission

Seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

TRUSTEE REPORTS

Trustee Michael

  1. Reported we need to make a decision on the OTARMA board.

RESOLUTION #19-10: Motion by Michael to vote for Robert J. Dawson Perry Township Lake County and Joyce E. Fetzer, Perry Township in Stark County as candidates for the OTARMA Board of Directors Term 2019-2023, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included 2018 recap.

ROAD SUPERVISOR

  1. Report presented which included purchases made, completed projects and upcoming projects and purchase requests.

RESOLUTION #19-11: Motion by Michael to approve purchase of pipe at an estimated cost of $200 from Marlboro Supply, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included purchase request and Alarm updates.

RESOLUTION #19-12: Motion by Michael to approve repair of Altair 4X Gas monitor at an estimated cost of $282 by Fire Force, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

Safety Issues

None

Open Communication

Tim Paulus asked that since it would be awhile before the website would be fixed if a copy of the meeting minutes could be placed on the board? Trustees have no problem with placing a copy of the minutes on the board.

RESOLUTION #19-13: Motion by Michael to adjourn at 7:36 pm seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee