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If you are interested in applying for the Trustee vacancy with a term expiring 12/31/2021 please email an updated resume to Kathy Cofojohn at k.cofojohn@palmyratownship.com or mail to Kathy S. Cofojohn Palmyra Township 10100 Williams Road Diamond, OH 44412

Resumes must be received or postmarked by 12/01/2020

Applicants must be 18 and a resident of Palmyra Township

Regular meeting called to order at 7:00 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 27, 2020 were approved as presented.

RESOLUTION #20-166: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24455		RICKY D BENNETT	WAGES 10/16/20-10/31/20	486.97
24456		R. STEVEN COSS JR	WAGES 10/16/20-10/31/20	1,845.23
24457		TIMOTHY F KOHL	WAGES 10/16/20-10/31/20	469.79
24458		MARK E. GARVIN	WAGES 10/16/20-10/31/20	1,877.34
24459		CHELSEA L HARRIS	WAGES 10/16/20-10/31/20	691.43
24460		NICHOLAS R LANSINGER	WAGES 10/16/20-10/31/20	552.76
24461		KATHLEEN S COFOJOHN	SALARY 10/01/20-10/31/20	1,391.45
24462		JAMES H. DEFFENBAUGH	SALARY 10/01/20-10/31/20	620.32
24463		ROBERT C DUNN	SALARY 10/01/20-10/31/20	852.74
24464		HENRY A. MICHAEL	SALARY 10/01/20-10/31/20	911.18
24465		LORI M MICHAEL	WAGES 10/01/20-10/31/20	65.80
24466		SANDRA M. NUTTER	SALARY 10/01/20-10/31/20	588.79
24467		CENTURYLINK	MONTHLY SERVICE	158.11
24468		DOMINION EAST OHIO	MONTHLY SERVICE	91.15
24469		VERIZON WIRELESS	MONTHLY SERVICE	44.02
24470		RICOH USA INC	COPIER MAINTENANCE	12.47
24471		QUALITY IP	MONTHLY SERVICE	968.50
24472		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	813.88
24473		PETTIGREW HARDWARE	FD SUPPLIES	56.32
24474		GORDON BROTHERS INC	MONTHLY LEASE	150.00
24475		EMERGENCY MEDICAL SUPPLIES	EMS SUPPLIES	151.92
24476		CARTER LUMBER	RD SUPPLIES	95.89
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,784.56
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	501.27
EFT		OPERS	MONTHLY PENSION	3,113.81
EFT		OP&F	MONTHLY PENSION	1,976.64
EFT		BUREAU OF WORKERS’ COMP	2020 INSTALLMENT	1,265.99

FISCAL OFFICER REPORT

1. Presented October bank reconciliations, P.O.’s, and miscellaneous correspondence.
2. Reported October receipts were $31,961.68.
3. Presented cemetery deeds for signatures.
4. Reported need to amend resolutions 2020-129.

RESOLUTION #20-167: Motion by Dunn to amend resolutions 2020-129 and omit amend permanent appropriations for Fund 2902, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-168: Motion by Deffenbaugh to amend permanent appropriations and increase Fund 2902 for $80,674.96, including $78,898.71 for SCBA equipment and $1,776.25 for supplies, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

• Requested approval of purchases for Adobe Acrobat DC Pro and replacement phone for squad.

RESOLUTION #20-169: Motion by Dunn to approve purchase of Adobe Acrobat DC Pro at $16.08 per month and Verizon Squad phone at a cost of $99.99, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

1. Reported we would elect the Dependents Fund Board at the next meeting.
2. Reported citizen complaint about political signs not being taken down.  Sandy reported the political signs are not governed by the Township.

TRUSTEE DUNN

1. Reported Trick or Treat was not busy this year.  I hope that we can get back to normal next year.
2. Reported citizen concern about a privacy fence between Palmyra Little Village Shopper and neighboring property.  Sandy will discuss with property owners.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included updates on zoning activities.

FIRE CHIEF

1. Written report presented which included department activities.

RESOLUTION #20-170: Motion by Deffenbaugh to approve purchase of disinfecting wipes from Jasper International at an estimated cost of $370 plus shipping and a replacement jump bag for 2011 from Bound Tree Medical at an estimated cost of $225 plus shipping, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

• Reported COVID Testing will be held at the Fire Station on December 15 from 12-4pm.

ROAD SUPERVISOR (not present)

1. Written report presented which included updates on department activities.

RESOLUTION #20-171: Motion by Dunn to approve purchase of safety shirts at an estimated cost of $165, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-172: Motion by Deffenbaugh to adjourn at 7:49 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 13, 2020 approved as presented.

RESOLUTION #2020-160: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24433		RICKY D BENNETT	WAGES 10/01/20-10/15/20	550.92
24434		R. STEVEN COSS JR	WAGES 10/01/20-10/15/20	1,867.57
24435		DONALD J LUTZ	WAGES 10/01/20-10/15/20	568.61
24436		MARK E. GARVIN	WAGES 10/01/20-10/15/20	1,815.37
24437		CHELSEA L HARRIS	WAGES 10/01/20-10/15/20	758.97
24438		GREYSON C HENDERSON	WAGES 10/01/20-10/15/20	391.15
24439		NICHOLAS R LANSINGER	WAGES 10/01/20-10/15/20	739.29
24440		ROBERT SWAUGER	WAGES 10/01/20-10/15/20	530.72
24441		CONRADS DISPOSAL INC	MONTHLY SERVICE	44.00
24442		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24443		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	373.33
24444		UH OCCUPATIONAL HEALTH PORTAGE	PRE EMPLOYMNT/FD REQUIREMENTS	198.00
24445		BOB SUMEREL TIRE CO	REPAIR 2018	261.84
24446		DIAMOND BUILDING SUPPLY	CEMETERY SUPPLIES	78.67
24447		FARMERS NATIONAL BANK	VISA PURCHASES	1,122.88
24448		OHIO EDISON	STREET LIGHTS	380.08
24449		CHAPPELL & ZIMMERMAN INC	CEMETERY SUPPLIES	713.00
24450		TED A BIERY/BIERY GARAGE DOORS	STATION REPAIRS	1,575.00
24451		VERIZON WIRELESS	MONTHLY SERVICE	7.06
24452		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	83.04
24453		EMERGENCY MEDICAL PRODUCTS	EMS SUPPLIES	24.75
24454		BOUND TREE MEDICAL LLC	EMS SUPPLIES	565.73

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Reported September receipts were $51,092.38.
3. Reported need to approve shipping charge on time clocks.

RESOLUTION #2020-161: Motion by Dunn to approve addition of shipping charge to time clock purchase for $21.61, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

• Presented cemetery deeds for signature.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Reported he is having surgery Friday and may miss the next meeting.
2. Reported need to advertise Trustee position the last week of November.

RESOLUTION #2020-162: Motion by Michael to advertise open Trustee position for a week beginning November 23, 2020 and resume’s will be accepted until December 1, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH

1. Presented Life force Closure authorizations.

RESOLUTION #2020-163: Motion by Deffenbaugh that we sign and date closure authorizations 19-0223 and 19-0416  and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included department activity.

RESOLUTION #2020-164: Motion by Michael to approve cost to rebuild stand for Swenson spreader at an estimated cost of $1,400 from E & L Welding, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

1. Written report presented which included department activity.

Safety Issues

Open Communication

Chief Garvin thanked the Trustees for their support during his recent medical incident.

RESOLUTION #20-146:  Motion by Michael to adjourn at 10:02 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 22, 2020 were approved as presented.

RESOLUTION #20-147: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

24400		RICKY D BENNETT	WAGES 09/16/20-09/30/20	420.24
24401		R. STEVEN COSS JR	WAGES 09/16/20-09/30/20	1,845.23
24402		DONALD J LUTZ	WAGES 09/16/20-09/30/20	525.60
24403		MARK E. GARVIN	WAGES 09/16/20-09/30/20	2,143.82
24404		CHELSEA L HARRIS	WAGES 09/16/20-09/30/20	764.87
24405		NICHOLAS R LANSINGER	WAGES 09/16/20-09/30/20	637.01
24406		NICHOLAS H SCHRECKENGOST	WAGES 09/16/20-09/30/20	105.27
24407		RYAN S SHANKLE	WAGES 09/16/20-09/30/20	66.01
24408		KATHLEEN S COFOJOHN	SALARY 09/01/20-09/30/20	1,391.45
24409		JAMES H. DEFFENBAUGH	SALARY 09/01/20-09/30/20	620.32
24410		ROBERT C DUNN	SALARY 09/01/20-09/30/20	852.74
24411		HENRY A. MICHAEL	SALARY 09/01/20-09/30/20	911.18
24412		LORI M MICHAEL	WAGES 09/01/20-09/30/20	65.80
24413		SANDRA M. NUTTER	SALARY 09/01/20-09/30/20	588.79
24414		CENTURYLINK	MONTHLY SERVICE	160.99
24415		DOMINION EAST OHIO	MONTHLY SERVICE	75.13
24416		VERIZON WIRELESS	MONTHLY SERVICE	44.00
24417		RICOH USA INC	COPIER MAINTENANCE	13.33
24418		QUALITY IP	MONTHLY SERVICE/WIRE TIME CLOCK	1,118.50
24419		PC REGIONAL PLANNING	ZONING MAP UPDATE	6.50
24420		PETTIGREW HARDWARE	RD REPAIRS	81.98
24421		GORDON BROTHERS INC	MONTHLY LEASE	150.00
24422		CLEARWATER SYSTEMS INC	FD SUPPLIES	40.00
24423		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	942.79
24424		CARTER LUMBER	CEMETERY REPAIRS	34.99
24425		FIRE FORCE INC	REPAIR SCBA	58.00
24426		D & T P M & TRUCK REPAIR	2013 PUMP TEST	200.00
24427		KOKOSING MATERIALS INC	ROAD SUPPLIES	1,100.61
24428		OTARMA SERVICE CENTER	INSURANCE RENEWAL	19,700.00
24429		OHIO EDISON	MONTHLY SERVICE	536.13
24430		TIM KOHL	REIMBURSE BCI	36.00
24431		COIA IMPLEMENT SALES INC	MULCH ATTACHMENT – CEMETERY	284.95
24432		JAMES DEFFENBAUGH	REIMBURSE EBAY EXPENSES	22.00
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,527.29
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	481.96
EFT		OPERS	MONTHLY PENSION	3,021.45
EFT		OP&F	MONTHLY PENSION	2,264.13
EFT		BUREAU OF WORKERS’ COMP	2020 INSTALLMENT	1,259.91
EFT		ODJFS	3RD QTR UNEMPLOYMENT TAX	87.16

FISCAL OFFICER REPORT

1. Presented September bank reconciliations, P.O.’s, and miscellaneous correspondence.
2. Presented OTARMA Insurance Renewal.

RESOLUTION #20-148: Motion by Michael to renew OTARMA insurance at a cost of $19,700, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Presented Cemetery Assn CD close out form and estimated interest rates on new CD’s.

RESOLUTION #20-149: Motion by Deffenbaugh to purchase new CD for 24 months at an estimated rate of .50% per annum for $20,630.71 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Reported that they are receiving many calls on the tax levies that people do not understand why there are two and that they are renewals and not new taxes. Trustee Michael also stated that if the levies are not renewed we could not offer services at the level we are operating currently.
2. Reported need for executive session to discuss possible employee discipline.

TRUSTEE DEFFENBAUGH

1. Reported the cemetery fence have been picked up. Reported need to close E-bay account because E-bay took the fees from his personal savings and credit card accounts. FO reported the Township is set up to charge fees to Township credit card account.
2. Announced his retirement from the Township Trustee position at December 31, 2020.

TRUSTEE DUNN

1. Discussed Trick or Treat and set date and time. Residents who wish to participate should turn on porch light. All residents should abide by Governor’s guidelines.  Trunk or Treat has already been cancelled this year.

RESOLUTION #20-150: Motion by Dunn to set Trick or Treat for October 31, 2020 from 2pm to 4pm, residents that wish to participate should turn on porch light and all residents should follow the Governor’s guidelines, Trunk or Treat is cancelled this year, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-151: Motion by Dunn to purchase Halloween candy for the Fire Department to pass out estimated cost of $50, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included updates on zoning activities.
2. Presented updated zoning map.

ROAD SUPERVISOR

1. Written report presented which included updates on department activities.

RESOLUTION #20-152: Motion by Michael to approve 4700 repair expenditures estimated to be $6,000 by TSI, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-153: Motion by Michael to set Tim Kohl wages to $14.39 per TWP Part-time CDL driver approved January 2020, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

Captain Rob Swauger presented report.

1. Written report presented which included department updates and purchase request.

RESOLUTION #20-154: Motion by Dunn to approve EMS supplies at an estimated cost of $1,500, which includes grant purchases estimated to be $679.95, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-155: Motion by Michael hire Lindsay Litsinger to the fire department pending background check, drug screen and physical, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-156: Motion by Michael hire Anthony Popio to the fire department pending background check, drug screen and physical, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-157: Motion by Dunn to approve preventative maintenance service on Ferno iNX and Ferno Stair Chair, iNX battery plus freight at an estimated cost of $829 plus freight, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-158: Motion by Michael enter into executive session at 7:55pm to discuss possible employee discipline, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Chairman Michael call the meeting back to order and reported there was nothing new to report.

Open Communication

None

Safety Issues

None

RESOLUTION #20-159: Motion by Michael to adjourn at 8:04 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                 

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 8, 2020 were approved as presented.

RESOLUTION #2020-139: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24381		RICKY D BENNETT	WAGES 09/01/20-09/15/20	288.36
24382		R. STEVEN COSS JR	WAGES 09/01/20-09/15/20	1,845.23
24383		DONALD J LUTZ	WAGES 09/01/20-09/15/20	467.96
24384		MARK E. GARVIN	WAGES 09/01/20-09/15/20	2,030.19
24385		CHELSEA L HARRIS	WAGES 09/01/20-09/15/20	545.05
24386		NICHOLAS R LANSINGER	WAGES 09/01/20-09/15/20	718.45
24387		NICHOLAS H SCHRECKENGOST	WAGES 09/01/20-09/15/20	216.39
24388		SHAWN A SCHRECKENGOST	WAGES 09/01/20-09/15/20	222.15
24389		OHIO EDISON	MONTHLY SERVICE	620.39
24390		CONRADS DISPOSAL INC	MONTHLY SERVICE	44.00
24391		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24392		UH EMS TRAINING	EMT COURSE	1,200.00
24393		24/7 MECHANICAL CO	STATION REPAIRS	165.90
24394		H LULI CONSTRUCTION CO	CHIP SEAL PROJECT	42,360.00
24395		QUICK SERVICE WELDING & MACHINE	REPAIRS 2013	260.10
24396		ADVANCE AUTO PARTS	FD REPAIRS	264.27
24397		FARMERS NATIONAL BANK	VISA PURCHASES	982.35
24398		OHIO EDISON	STREET LIGHTS	377.22
24399		VERIZON WIRELESS	MONTHLY SERVICE	7.04

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Presented cemetery deeds for signature.
3. Presented 330-654-3497 phone landline transfer to cell phone invoice and requested monthly reimbursement for phone bill.
4. Presented preliminary Annual Credit Card Report for review.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Presented resume from Timothy Kohl.

RESOLUTION #2020-140: Motion by Michael to hire Timothy Kohl as TWP CDL part-time employee pending drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

1. Discussed meeting with Quality IP for quote on time clock wiring quote.

RESOLUTION #2020-141: Motion by Deffenbaugh to purchase  two Propunch timeclocks with 4 digit pin code plus software at a cost of $650 from Acroprint and hire Quality IP run wire at an estimated cost of $150, Fire Chief to run conduit, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

• Asked for any updates on 10699 Whippoorwill Rd.  Trustee Michael reported that the the foreclosure is in process and we should get an email on updates.
• Reported that the purchaser of the fence had sold the fence. All we have to do is load the fence when the truck arrives.
• Presented information from the State of Ohio regarding trick or treat and trunk or treat guidelines.
• Presented Life force Closure authorizations.

RESOLUTION #2020-142: Motion by Deffenbaugh that we sign and date closure authorizations 18-0386, 19-0113B and 19-0226 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

• Reported he received a call for illegal dumping behind the garage from the Portage County Health Department.

TRUSTEE DUNN

1. Discussed Trick or Treat and Trunk or Treat. No decisions have been made on Trick or Treat as Trustees will review state guidelines just received.

RESOLUTION #2020-143: Motion by Michael to cancel Trunk or Treat for this year, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Discussed reimbursing fiscal officer for phone used for township business. The landline will be transferred to flip phone at a current cost of $29.25 per month from Consumer Phone.

RESOLUTION #2020-144: Motion by Michael to reimburse fiscal officer monthly for 330-654-3497 at an estimated cost of $29.25 per month, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included department activity.

RESOLUTION #2020-145: Motion by Michael to approve purchase three metal gas cans and extension cords  at an estimated cost of $250 from Tractor Supply and purchase welder leads at an estimated cost of $250 from Buckeye Welding, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

1. No written report presented.

Safety Issues

Steve reported a complaint about no school zone warning on South bound John Thomas Road.  A child was nearly hit by a vehicle heading south on John Thomas.  Bob Dunn will have the school address the matter.

Open Communication

The Trustees would like to thank Don Lutz for his many years of service to the Township.

The Trustees would like to thank Nick Schreckengost and Nick Lansinger for extra detail and pride in their work.

RESOLUTION #20-146:  Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting August 25, 2020 were approved as presented.

RESOLUTION #20-135: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

24354		RICKY D BENNETT	WAGES 08/16/20-08/31/20	525.90
24355		R. STEVEN COSS JR	WAGES 08/16/20-08/31/20	2,009.11
24356		DONALD J LUTZ	WAGES 08/16/20-08/31/20	470.71
24357		MARK E. GARVIN	WAGES 08/16/20-08/31/20	2,059.11
24358		CHELSEA L HARRIS	WAGES 08/16/20-08/31/20	396.83
24359		NICHOLAS R LANSINGER	WAGES 08/16/20-08/31/20	690.12
24360		RYAN S SHANKLE	WAGES 08/16/20-08/31/20	148.00
24361		KATHLEEN S COFOJOHN	SALARY 08/01/20-08/31/20	1,391.45
24362		JAMES H. DEFFENBAUGH	SALARY 08/01/20-08/31/20	620.32
24363		ROBERT C DUNN	SALARY 08/01/20-08/31/20	852.74
24364		HENRY A. MICHAEL	SALARY 08/01/20-08/31/20	911.18
24365		LORI M MICHAEL	WAGES 08/01/20-08/31/20	65.80
24366		SANDRA M. NUTTER	SALARY 07/01/20-07/31/20	588.79
24367		CENTURYLINK	MONTHLY SERVICE	160.99
24368		DOMINION EAST OHIO	MONTHLY SERVICE	76.88
24369		VERIZON WIRELESS	MONTHLY SERVICE	43.90
24370		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	251.59
24371		RICOH USA INC	COPIER MAINTENANCE	10.10
24372		QUALITY IP	MONTHLY SERVICE	968.50
24372		TREASURER STATE OF OHIO	QTRLY UAN FEES	762.00
24374		PETTIGREW HARDWARE	STATION REPAIRS	170.93
24375		GORDON BROTHERS INC	MONTHLY LEASE	150.00
24376		CITY OF RAVENNA	DISPATCH FEES	5,243.43
24377		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	1,419.42
24378		AMS TITLE AGENCY INC	TITLE/PJR	225.00
24379		FIRE FORCE INC	MSA SERVICE	532.00
24380		KOKOSING MATERIALS INC	RD SUPPLIES	519.12
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,404.37
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	474.30
EFT		OPERS	MONTHLY PENSION	3,107.62
EFT		OP&F	MONTHLY PENSION	2,134.58
EFT		BUREAU OF WORKERS’ COMP	2020 INSTALLMENT	1,259.91
EFT		OPERS	PENSION BILLING	1,343.87

FISCAL OFFICER REPORT

1. Presented August bank reconciliations and P.O.’s.
2. August receipts were $190,014.91.
3. Reported need to amend permanent appropriations within General Fund.

RESOLUTION #20-136: Motion by Michael to amend appropriations within Fund 1000 as follows increase 1000-110-211 by $170 and decrease 1000-110-230 by $170, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

• Presented report from KLA Risk Consulting for review.
• Discussed Quality IP quote for time clock.  Trustees need more information regarding cable that Q IP say needs run.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported he sent an email to Mr. Wayne thanking him for his quick response and giving him until 9/30/20 to pick up the fence.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included updates on department activities.

FIRE CHIEF (not present)

1. Written report presented which included department updates and purchase request.

RESOLUTION #20-137: Motion by Dunn to approve annual flow test on MSA SCBA at a cost of $532 from Fire Force and to approve annual pump test at a cost of $250 from Elser Equipment, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-138: Motion by Michael to adjourn at 7:44 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on August 11, 2020 were approved as presented.

RESOLUTION #2020-126: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24335		RICKY D BENNETT	WAGES 08/01/20-08/15/20	500.87
24336		R. STEVEN COSS JR	WAGES 08/01/20-08/15/20	1,686.34
24337		DONALD J LUTZ	WAGES 08/01/20-08/15/20	511.93
24338		MARK E. GARVIN	WAGES 08/01/20-08/15/20	1,898.00
24339		CHELSEA L HARRIS	WAGES 08/01/20-08/15/20	395.11
24340		NICHOLAS R LANSINGER	WAGES 08/01/20-08/15/20	613.34
24341		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24342		CONRAD’S DISPOSAL INC	TRASH SERVICE	44.00
24343		VOID	VOID	0.00
24344		FARMERS NATIONAL BANK	VISA PURCHASES	326.15
24345		KOKOSING MATERIALS INC	RD SUPPLIES	2,133.18
24346		FIRE CATT	FIRE HOSE/GROUND LADDER TESTING	1,719.15
24347		ADVANCE AUTO PARTS	RD SUPPLIES	141.47
24348		ACTIVE 911 INC	ACTIVE 911 SUBSCRIPTION	390.00
24349		FIRE FORCE INC	NEW OFFICER HELMETS AND SHIELDS	635.00
24350		PORTAGE CO. SOLID WASTE MANAGEMENT	2020 RECYCLE FEE	3,000.00
24351		CAREWORKSCOMP	STATE FUND SERVICES FOR RISK	791.00
24352		VERIZON WIRELESS	MONTHLY SERVICE	7.02
24353		OHIO EDISON	STREET LIGHTS	383.71

FISCAL OFFICER

1. Presented P.O.’s.
2. Presented CARES Act Information.  After a brief discussion regarding allowed expenditures, Palmyra will not be resolving to obtain CARES Act funding just to return it in the future.
3. Presented Invoice from CAREWorksComp for Risk Services.

RESOLUTION #2020-127: Motion by Dunn to approve CAREWORKSCOMP Risk services at a cost of $791, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #2020-128: Motion by Michael to reactivate Fund 2902 Miscellaneous Special Revenue – Federal and Amend Estimated Revenues for Fund 2902 for $80,674.96, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-129: Motion by Michael, Upon Approval by the Portage County Budget Commission for increasing estimated revenues for Fund 2902, Amend Permanent Appropriations and Increase Fund 2902 in the amount of $80,674.96, including $78,898.71 for SCBA equipment and $1,776.25 for supplies, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Discussed the fence sold on Ebay.  The fence has not been picked up yet. PC Prosecuting Attorney recommended giving him a date to pick it up.  If he misses the date to contact the PC Prosecuting Attorney.
2. Discussed timesheets received filled out incorrectly or illegible.FO also pointed out that the Rd dept. time clock does not show correct dates.  FO will obtain an updated quote from Quality IP for a new time clock system.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included department activity.

RESOLUTION #2020-130: Motion by Dunn to approve purchase of two mulching kits for the zero turn mowers at an estimated cost of $400 each, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

1. Written report presented which included department activity.

RESOLUTION #2020-131: Motion by Michael to hire Ryan McDivitt to the fire department pending proper application, physical, drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-132: Motion by Michael to send Ryan McDivitt to EMT school at an estimated cost of $1,200 with the stipulation if he does not pass the physical, drug screen and background check Ryan McDivitt reimburses the Township for the EMT class, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-133: Motion by Michael to approve purchase of parts for 2017 at an estimated cost of $11.04 from Advance Auto Parts and purchase 2 -3# dead blow hammers at an estimated cost of $9.99 each from Harbor Freight and to approve Hose and ladder testing at a cost of $1,719.15, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #20-134:  Motion by Michael to adjourn at 10:21 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting July 28, 2020 were approved as presented.

RESOLUTION #20-118: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24308		RICKY D BENNETT	WAGES 07/16/20-07/31/20	517.55
24309		R. STEVEN COSS JR	WAGES 07/16/20-07/31/20	2,004.12
24310		DONALD J LUTZ	WAGES 07/16/20-07/31/20	379.85
24311		MARK E. GARVIN	WAGES 07/16/20-07/31/20	2,375.86
24312		CHELSEA L HARRIS	WAGES 07/16/20-07/31/20	382.17
24313		GREYSON C HENDERSON	WAGES 07/16/20-07/31/20	262.45
24314		NICHOLAS R LANSINGER	WAGES 07/16/20-07/31/20	490.85
24315		SHAWN A SCHRECKENGOST	WAGES 07/16/20-07/31/20	168.38
24316		RYAN S SHANKLE	WAGES 07/16/20-07/31/20	184.02
24317		KATHLEEN S COFOJOHN	SALARY 07/01/20-07/31/20	1,391.45
24318		JAMES H. DEFFENBAUGH	SALARY 07/01/20-07/31/20	620.32
24319		ROBERT C DUNN	SALARY 07/01/20-07/31/20	852.74
24320		HENRY A. MICHAEL	SALARY 07/01/20-07/31/20	911.18
24321		SANDRA M. NUTTER	SALARY 07/01/20-07/31/20	588.79
24322		CENTURYLINK	MONTHLY SERVICE	168.20
24323		DOMINION EAST OHIO	MONTHLY SERVICE	72.18
24324		VERIZON WIRELESS	MONTHLY SERVICE	43.90
24325		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	301.96
24326		RICOH USA INC	COPIER MAINTENANCE	12.59
24327		QUALITY IP	MONTHLY SERVICE	958.50
24328		TREASURER STATE OF OHIO	AUDIT FEES	348.50
24329		GORDON BROTHERS INC	MONTHLY LEASE	150.00
24330		PETTIGREW HARDWARE	FD REPAIRS/SUPPLIES	376.68
24331		ALLIANCE MOTORS	FD REPAIRS	41.30
24332		KOKOSING MATERIALS	ROAD SUPPLIES	2,120.58
24333		OHIO EDISON	MONTHLY SERVICE	703.71
24334		CLEARWATER SYSTEMS	FD SUPPLIES	45.00
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	4,152.41
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	580.98
EFT		OPERS	MONTHLY PENSION	3,154.32
EFT		OP&F	MONTHLY PENSION	2,497.36
EFT		BUREAU OF WORKERS’ COMP	2020 INSTALLMENT	1,259.91

FISCAL OFFICER REPORT

1. Presented July bank reconciliations and P.O.’s.
2. July receipts were $38,482.91.
3. Presented 2021 Estimated Resources.

RESOLUTION #20-119: Motion by Dunn to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

• Reported need to make a Staples order for file folders and toner but wanted to know if the other departments needed anything.

RESOLUTION #20-120: Motion by Deffenbaugh to approve Staples purchases up to $400, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported he spoke with Brett Bencze today and he has requested a title search for the 10699 Whippoorwill Rd.  He will let us know when he receives the report.
2. Reported the cemetery fence sold on Ebay for $210 but the person that purchased the fence determined the fence was too small.  The dimensions of the fence were included in the listing.  Trustee Deffenbaugh suggested he sell the fence on Ebay if he does not want the fence.
3. Presented a letter from Life Force Management requesting authorization to automatically adjust accounts.  The Trustees are not interested in this option due to previous requests that were changed by the board.
4. Presented Life Force Closure Authorizations.

RESOLUTION #20-121: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0132, 18-0274, 18-055, 19-0059, 19-0066 and forward them for collection in accordance with township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

1. Reported he received questions from residents regarding culverts and Steve took care of the issues.
2. Thank Chief Garvin and the fire department for receiving the AFG grant to purchase SCBA’s.

RESOLUTION #20-122: Motion by Dunn to accept the 2019 AFG grant for $80,674.96 approve Township match of $4,033.75 totaling $84,708.71 and approving the purchase of new SCBA face masks totaling $84,708.71 seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included zoning updates.

ROAD SUPERVISOR (not present)

1. Written report presented which included updates on department activities.

RESOLUTION #20-123:  Motion by Michael to amend resolution 20-105 and increase the price of asphalt by $3 per ton, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

1. Written report presented which included department updates and purchase request.

RESOLUTION #20-124: Motion by Michael to approve purchase of rear brake chamber for 2018 at a cost of $41.30 and purchase three batteries for 2016 at a cost of $253.23 from Advance Auto Parts and to renew subscription for Active911 at a cost of $390, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-125: Motion by Michael to adjourn at 7:41 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                     Robert Dunn, Trustee                                                                          

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting June 18, 2020 were approved as presented.

Minutes from budget hearing July 7, 2020 were approved as presented.

Minutes from special meeting July 7, 2020 were approved as presented.

RESOLUTION #20-99: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24260		RICKY D BENNETT	WAGES 06/16/20-06/30/20	550.92
24261		R. STEVEN COSS JR	WAGES 06/16/20-06/30/20	1,860.13
24262		DONALD J LUTZ	WAGES 06/16/20-06/30/20	533.80
24263		MARK E. GARVIN	WAGES 06/16/20-06/30/20	2,009.54
24264		CHELSEA L HARRIS	WAGES 06/16/20-06/30/20	735.53
24265		NICHOLAS R LANSINGER	WAGES 06/16/20-06/30/20	380.79
24266		SHAWN A SCHRECKENGOST	WAGES 06/16/20-06/30/20	118.91
24267		KATHLEEN S COFOJOHN	SALARY 06/01/20-06/30/20	1,391.45
24268		JAMES H. DEFFENBAUGH	SALARY 06/01/20-06/30/20	620.32
24269		ROBERT C DUNN	SALARY 06/01/20-06/30/20	852.74
24270		HENRY A. MICHAEL	SALARY 06/01/20-06/30/20	911.18
24271		LORI M. MICHAEL	SALARY 06/01/20-06/30/20	131.60
24272		SANDRA M. NUTTER	SALARY 06/01/20-06/30/20	588.79
24273		DOMINION EAST OHIO	MONTHLY SERVICE	68.28
24274		VERIZON WIRELESS	MONTHLY SERVICE	43.87
24275		VOID	VOID	0.00
24276		RICOH USA INC	COPIER MAINTENANCE	13.27
24277		QUALITY IP	MONTHLY SERVICE	968.50
24278		TREASURER STATE OF OHIO	AUDIT FEES	2,111.50
24279		SARCHIONE FORD	2011 MAINTENANCE	117.06
24280		THE RECORD COURIER	LEGAL NOTICES	148.85
24281		CENTURYLINK	MONTHLY SERVICE	157.94
24282		GORDON BROTHERS INC	MONTHLY SERVICE	150.00
24283		BSE LIGHTING SOLUTIONS INC	LED LIGHTING CONVERSION PROJECT	5,968.09
24284		BOB SUMEREL TIRE CO	2018 REPAIRS	3,665.50
24285		OHIO EDISON	MONTHLY SERVICE	472.61
24286		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	518.70
24287		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	608.96
24288		TREASURER STATE OF OHIO	VOL. FF DEPEND. FUND	150.00
24289		ADVANCE AUTO PARTS	RD/FD REPAIRS	179.85
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,324.15
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	451.12
EFT		OPERS	MONTHLY PENSION	3,193.90
EFT		OP&F	MONTHLY PENSION	2,095.08
EFT		BUREAU OF WORKERS’ COMP	2020 INSTALLMENT	1,259.91
EFT		ODJFS	2ND QTR UNEMPLOYMENT TAX	103.40

FISCAL OFFICER REPORT

1. Presented June bank reconciliations and P.O.’s.
2. June receipts were $27,216.75
3. Presented cemetery deed for signatures.
4. Reported need to authorize audit expenses.

RESOLUTION #20-100: Motion by Dunn to approve Auditor of State Agreed Upon Procedures audit expenditures estimated to be $2,460, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

• Presented Salt Purchase Contract Resolution

RESOLUTION #20-101: Motion by Michael WHEREAS, the Palmyra Township (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT road salt contract:  

a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and 

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and

d. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its electronically submitted salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 24 by 12:00 p.m. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract: , seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Presented Auditor of State Calculation of undercompensated Trustees and Fiscal Officer from 2018 Budget year.

RESOLUTION #20-102: Motion by Dunn to approve payment for under compensation for budget year 2018 where the Estimated Resources in excess of $1,500,000 approved by the Portage County Budget Commission. 2018 compensation was paid at the $750,000 to $1,500,000 level. Such compensation will be based on Auditor of State Agreed Upon Procedures audit calculation from 2018-2019 audit reimbursing each Trustee $852 and Fiscal Officer $2,339, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-103: Motion by Michael to amend permanent appropriation and increase General Fund $5,651 as follows: 1000-110-111 $2,556; 1000-110-121 $2,339; 1000-110-211 $685; 1000-110-213 $71, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Reported need to amend Resolution 20-97and add Williams Road.

RESOLUTION #20-104:  Motion by Michael to amend Resolution 20-97 and add Williams Road to the quote request from the Portage County Engineer’s office for a Direct Select chip seal of Whippoorwill Section A and Mason, Cole and Depot roads, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH

1. Asked if we needed to do anything about the employee manuals. Brief discussion about employee manuals. Fiscal Officer reported Brett Bencze is looking at them.

TRUSTEE DUNN

1. Reported he was asked about using the ball fields this fall. After brief discussion, it was decided that anyone who wants to use ball fields needs to follow the Governor’s guidelines.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included updates on department activities.

RESOLUTION #20-105:  Motion by Michael to approve purchase of approximately 100 tons of asphalt at an estimated cost of $60 per ton, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

• Discussed old cemetery fence.

RESOLUTION #20-106:  Motion by Dunn to authorize selling old cemetery fence on EBay, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

1. Written report presented which included department updates and purchase request.

RESOLUTION #20-107: Motion by Michael to approve purchase of 2 extension hose for the Electric Hurst on 2016 at an estimated cost of $310 from Finley Fire Equipment and approve repair of rear wheel seal and brake replacement on 2018 at a cost of $1,259.98 and to approve oil change/service on 2011 at a cost of $117.06 by Sarchione Ford and to purchase backup lights for 2013 at an estimated cost of $385.32 plus shipping from Strobes N More,  seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-108: Motion by Michael to accept resignation of Nolan Kettle from the fire department effective June 23, 2020, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-109: Motion by Michael to accept resignation of Chelsea Harris as EMS Coordinator effective July 31, 2020, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-110: Motion by Michael to adjourn at 7:54 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                     Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Special meeting called to order by Chairperson Michael at 9:36 a.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

The purpose of the special meeting was to discuss the 2020 chip seal project.

Chairman Michael reported he spoke with Mike Collins from the Portage County Engineer’s office regarding our options to get the chip seal project completed in 2020.  Mike reported it is too late to bid the project to get results before the weather changes.  Mike reported there is another option called “Direct Select” which has the same limitations as having the county perform the work.  The Township needs to get a quote from the County and other vendors; the project cannot be for more than $45,000. After a brief discussion, Chairman Michael recommended we try this option.

RESOLUTION #20-97:  Motion by Michael to obtain a quote from the Portage County Engineer’s office for a Direct Select chip seal of Whippoorwill Section A and Mason, Cole and Depot roads, seconded by Dunn.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-98:  Motion by Michael to adjourn the special meeting at 9:41 a.m., seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

___________________________                                __________________________________

Henry Michael, Chairperson                                          Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________

James Deffenbaugh, Vice- Chairman                           Robert Dunn, Trustee