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PALMYRA TOWNSHIP TRUSTEES

June 20, 2019

Regular Meeting called to order at 7:02 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present. 

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 11, 2019 were approved as presented.

RESOLUTION #19-96: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes.

Chairman Michael entered the meeting.

BILLS APPROVED AND PAID:

23591	RICKY D BENNETT	WAGES 06/01/19-06/15/19	671.16
23592	R. STEVEN COSS JR	WAGES 06/01/19-06/15/19	1,962.90
23593	DONALD J LUTZ	WAGES 06/01/19-06/15/19	681.94
23594	LINDSAY Y DAVIS	WAGES 06/01/19-06/15/19	617.76
23595	MARK E. GARVIN	WAGES 06/01/19-06/15/19	2,016.34
23596	CHELSEA L HARRIS	WAGES 06/01/19-06/15/19	639.71
23597	GREYSON C HENDERSON	WAGES 06/01/19-06/15/19	132.32
23598	NOLAN KETTLE	WAGES 06/01/19-06/15/19	253.59
23599	SHAWN A SCHRECKENGOST	WAGES 06/01/19-06/15/19	250.66
23600	BRANDON C ZACK	WAGES 06/01/19-06/15/19	39.25
23601	OHIO EDISON	MONTHLY SERVICE	642.72
23602	BIERY’S GARAGE DOOR	STATION REPAIRS	1,725.00
23603	FARMERS NATIONAL BANK	VISA PURCHASES	619.86
23604	FIRE FORCE	MSA SUPPLIES	55.00
23605	SCOTT DISPOSAL	2019 CLEAN UP	5,388.95
23606	VERIZON WIRELESS	MONTHLY SERVICE	7.05
23607	PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	859.52
23608	TIME WARNER CABLE	MONTHLY SERVICE	69.99
23609	CONRAD’S DISPOSAL	MONTHLY SERVICE	69.00
23610	LIFE FORCE MANAGEMENT INC	MONTHLY SERVICE	215.07

FISCAL OFFICER

1. Presented trustees with the recommendation from the Zoning commission to rezone NE corner of I76 and SR225.

RESOLUTION #19-97: Motion by Michael to set public hearing on whether to rezone NE corner of I76 and SR 225 from residential to commercial on July 8, 2019 at 6:30p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-98: Motion by Deffenbaugh to hire Brandon Zack to help with Township Cleanup at a rate of $8.55 per hour effective June 6, 2019, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported the website is almost complete but it is taking longer to post all the minutes on the website then they thought.
2. Reported there has been no bids on the bleachers on Ebay.
3. Reported we recycled 434 lbs of electronics at cleanup and presented a check for $26.46 from Akron Canton Computer Recycling LLC.

TRUSTEE DUNN

1. Reported he did email Dawn at Portage Recycling and that she would let him know when they are ready to mail survey to residents.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

1. Written report presented which included upcoming projects, completed projects and issues.

RESOLUTION #19-99: Motion by Michael to proceed with chip seal project pending approval from prosecutor’s office and if it is limited to 45K then we will proceed with chip seal of Henderson and Jones roads, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

1. Written report presented which includes purchase requests and personnel, equipment training and grant updates.

RESOLUTION #19-100: Motion by Michael to approve purchase of 3 pairs of turnout boots at an estimated cost of $900 plus shipping and approve hose and ladder testing at an estimated cost of $1,500 and to purchase EMS supplies at an estimated cost of $498.22, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-101:  Motion by Michael to adjourn at 7:34pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

PALMYRA TOWNSHIP TRUSTEES

June 11, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting May 29, 2019 were approved as presented.

RESOLUTION #19-88: Motion by Deffenbaugh to approve and pay the bills, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23551	RICKY D BENNETT	WAGES 05/16/19-05/31/19	534.38
23552	R. STEVEN COSS JR	WAGES 05/16/19-05/31/19	2,136.20
23553	DONALD J LUTZ	WAGES 05/16/19-05/31/19	500.52
23554	MATTHEW K BENNETT	RESPONDER TIME	269.41
23555	CHARLES D CAMPBELL	RESPONDER TIME	188.69
23556	LINDSAY Y DAVIS	WAGES 05/16/19-05/31/19	673.34
23557	MARK E. GARVIN	WAGES 05/16/19-05/31/19	1,691.50
23558	CHELSEA L HARRIS	WAGES 05/16/19-05/31/19	950.13
23559	GREYSON C HENDERSON	WAGES 05/16/19-05/31/19	386.92
23560	BRIAN K KELDERHOUSE	RESPONDER TIME	63.88
23561	NOLAN KETTLE	RESPONDER TIME	90.42
23562	LISA SCHRECKENGOST	RESPONDER TIME	45.14
23563	NICHOLAS H SCHRECKENGOST	WAGES 05/16/19-05/31/19	170.30
23564	SHAWN A SCHRECKENGOST	WAGES 05/16/19-05/31/19	442.42
23565	RYAN S SHANKLE	RESPONDER TIME	125.60
23566	KATHLEEN S. COFOJOHN	SALARY 05/01/19-05/31/19	1,397.63
23567	JAMES H. DEFFENBAUGH	SALARY 05/01/19-05/31/19	620.98
23568	ROBERT C DUNN	SALARY 05/01/19-05/31/19	825.94
23569	HENRY A. MICHAEL	SALARY 05/01/19-05/31/19	910.78
23570	SANDRA M. NUTTER	SALARY 05/01/19-05/31/19	581.48
23571	FLORIDA STATE DISBURSEMENT UNIT	GARNISHMENT	118.64
23572	CENTURYLINK	MONTHLY SERVICE	165.63
23573	DOMINION EAST OHIO	MONTHLY SERVICE	75.64
23574	QUALITY IP	MONTHLY SERVICE/OFFICE 365	931.00
23575	CONSTELLATION NEWENERGY	MONTHLY SERVICE	31.86
23576	VERIZON WIRELESS	MONTHLY SERVICE	43.86
23577	RICOH USA, INC	COPIER MAINTENANCE	9.17
23578	TREASURER OF STATE	QTRLY UAN FEES	762.00
23576	CITY OF RAVENNA	QTRLY DISPATCH FEES	3,825.00
23580	PETTIGREW HARDWARE	FD REPAIRS	4.48
23581	CLEARWATER SYSTEMS INC	FD SUPPLIES	40.00
23582	ESO SOLUTIONS INC	FIREHOUSE SOFTWARE	360.00
23583	LEPPO EQUIPMENT	RD REPAIRS	68.40
23584	BIERY’S GARAGE DOORS	STATION REPAIRS	250.00
23585	CHARLIE’S DRAIN SERVICE	STATION REPAIRS	130.00
23586	SUZIE KRAUS	REPLACE CK#23128 10/09/18	36.00
23587	LINDA OSBORN	REIMBURSE OVERPMT	50.00
23588	COIA IMPLEMENT SALES	RD REPAIRS	15.28
23589	UH OCCUPATIONAL HEALTH	ODOT ALCOHOL TEST	35.00
23590	GAMETIME C/O DAVID WILLIAMS ASSOC	PLAYGROUND EQUIPMENT	17,587.63
EFTPS	UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,730.97
EFT	TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	515.71
EFT	OPERS	MONTHLY PENSION	3,191.12
EFT	OP&F	MONTHLY PENSION	1,942.74
EFT	BWC	2019 INSTALLMENT	644.91

FISCAL OFFICER REPORT

1. Presented May bank reconciliations and PO’s ad BC’s.
2. May receipts were $48,767.63.
3. Presented Draft 2020 Budget for review.

RESOLUTION #19-89: Motion by Dunn to set budget hearing July 8, 2019 at 7:00 pm with bid opening and regular meeting to follow, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Reported that the TWP Cleanup went very well.

TRUSTEE DEFFENBAUGH

1. Reported that he put the Bleachers for sale on Ebay for 10 days.
2. Reported he received an email from Portage County Land Bank.  They would like to take the house next to where the mote was located down if the Trustees agree. 

RESOLUTION #19-90: Motion by Dunn to make 10260 Tallmadge Rd a demo priority to the PC Land Bank, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

• Reported they had not heard anything regarding the curbside recycling survey.  Bob will contact Bill Steiner.
• Reported they have not heard anything regarding the website. Something must be up.

TRUSTEE DUNN

1. Reported he received an anonymous $50 donation to go toward the cemetery building chapel.
2. Would like to publicly thank Steve and the road department and Chief and the fire Department for their hard work on the cleanup. There were 325 vehicles counted which is the third most vehicles for a cleanup event.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included new permits and updates on zoning applications and issues.

ROAD SUPERVISOR

1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-91: Motion by Michael to repair us mower at an estimated cost of $1100 from Leppo Equipment, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-92: Motion by Michael to request estimate for Portage County Engineer to chip & seal Henderson and Jones Road and fire Department parking lot, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

1. Written report presented which included purchase requests, personnel updates, apparatus, equipment status and grant updates.

RESOLUTION #19-93: Motion by Michael to approve snaking out main building drain line to septic at a cost of $130 and repair overhead garage door lower bays at an estimated cost of $400 and purchase a new garage door closer for lower bay door at an estimated cost of $1,575 and to renew firehouse software at an estimated cost of $360 and to replace motor controller for stair chair at an estimated cost of $3,101.81, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-94: Motion by Michael to enter into Cooperation Agreement for Wildland Fire Suppression, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Safety Issues

Chief Garvin reported a complaint about a house on 225 with asbestos shingles. Reported there are squatters living there. Asked if house could be torn down by the PC Land Bank.  Trustees reported taxes are paid so the house is not eligible for the program.  Need to report the squatters to someone.

Open Communication

None

RESOLUTION #19-95: Motion by Michael to adjourn at 7:47 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

PALMYRA TOWNSHIP TRUSTEES

May 29, 2019

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on May 14, 2019 were approved as presented.

RESOLUTION #19-79: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23535		RICKY D BENNETT	WAGES 05/01/19-05/15/19	493.32
23536		R. STEVEN COSS JR	WAGES 05/01/19-05/15/19	1,818.84
23537		DONALD J LUTZ	WAGES 05/01/19-05/15/19	505.93
23538		LINDSAY Y DAVIS	WAGES 05/01/19-05/15/19	501.67
23539		MARK E. GARVIN	WAGES 05/01/19-05/15/19	1,947.31
23540		CHELSEA L HARRIS	WAGES 05/01/19-05/15/19	501.94
23541		GREYSON C HENDERSON	WAGES 05/01/19-05/15/19	502.50
23542		NOLAN KETTLE	WAGES 05/01/19-05/15/19	973.69
23543		LISA SCHRECKENGOST	WAGES 05/01/19-05/15/19	21.32
23544		NICHOLAS H SCHRECKENGOST	WAGES 05/01/19-05/15/19	173.48
23545		FARMERS NATIONAL BANK	VISA PURCHASES	1,429.91
23546		TIME WARNER CABLE	MONTHLY SERVICE	69.99
23547		VERIZON WIRELESS	MONTHLY SERVICE	7.05
23548		CARROT-TOP INDUSTRIES INC	PARK SUPPLIES	56.95
23549		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	946.06
23550		OHIO EDISON	STREET LIGHTS	359.43

FISCAL OFFICER

1. Requested approval of CPIM training plus reimbursement for mileage.

RESOLUTION #19-80: Motion by Michael to approve cost of Fiscal Officer CPIM for $100 training and reimbursement for mileage, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Presented 2018 Land Bank Annual Report.
2. Discussed dates for advertising and opening bids for the Cemetery Chapel Building Project. While discussing the dates it was noted that meeting dates for 6/25/19 and 7/9/19 needed to be changed.

RESOLUTION #19-81: Motion by Michael to change the regularly scheduled meeting on June 25, 2019 at 9:30 am to June 20, 2019 at 7:00 pm, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-82: Motion by Dunn to advertise for three consecutive weeks bids and proposals for building the Cemetery Chapel with sealed bids being accepted until 5pm July 8, 2019 and will be opened July 8, 2019 at 7:00pm, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

1. Would like to thank the road workers for a great job on getting the cemetery ready for Memorial day despite the weather the cemetery looked really nice.
2. Reported the website is almost complete and he and Bob had training on Word Press.  The website is estimated to go online the first week of June.
3. Reported he met with Tom Grund and his neighbor and Portage Soil & Water at his residence. .PC Soil and Water recommends he contact the Army Corps of Engineers for ideas.
4. Reported a citizen complaint about flooding concerns on Wayland Rd.  Wayland Rd is  a county road and they should report the problem to the County.
5. Reported John Trew is the new Superintendent at Portage County engineer’s office.  Butch Helmling has retired.
6. Presented Life Force Closure Authorizations.

RESOLUTION #19-83: Motion by Deffenbaugh that we sign and date the closure authorization for run number 18-0004 and forward them to collection in accordance with Township Policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-84: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-350, 17-355 and 18-142 and write off the balances because this resident does not have insurance and therefore in accordance with township policy such EMS charges shall be written off, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

• Reported need for executive session to discuss personnel compensation and discipline.

TRUSTEE DUNN

1. Reported that he also has been in contact with Tom Grund concerning the flooding problem and he contacted his personal attorney for ideas on what to do.  The attorney has recommended contacting the Army Corps of Engineers.  He also contacted the Health Department and will share the information with Tom after the meeting.
2. Reported that we need pictures for the Website. If anyone has pictures that we could post on the website please pass them along.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #19-85: Motion by Michael to approve purchase of Round Up at an estimated cost of $75 from Deerfield Farms and #304 concrete at an estimated cost of $400 from Patrick Trucking and signs at an estimated cost of $300 from municipal signs, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

1. No written report presented.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-86: Motion by Deffenbaugh that we enter into executive session to discuss employee compensation and violation of the rules, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

Trustee Michael call the meeting back to order at 7:37 pm.

Tim Paulus asked if the vacation policy has changed.  How could the fire chief take a three-week vacation?  The Trustees reported that Chief had comp time.

RESOLUTION #19-87:  Motion by Michael to adjourn at 7:38pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee               

PALMYRA TOWNSHIP TRUSTEES

May 14, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 23, 2019 were approved as presented.

Minutes from public hearing May 8, 2019 were approved as presented.

RESOLUTION #19-72: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23500		RICKY D BENNETT	WAGES 04/16/19-04/30/19	523.42
23501		R. STEVEN COSS JR	WAGES 04/16/19-04/30/19	1,818.84
23502		DONALD J LUTZ	WAGES 04/16/19-04/30/19	431.46
23503		LINDSAY Y DAVIS	WAGES 04/16/19-04/30/19	130.12
23504		MARK E. GARVIN	WAGES 04/16/19-04/30/19	2,140.22
23505		CHELSEA L HARRIS	WAGES 04/16/19-04/30/19	577.37
23506		GREYSON C HENDERSON	WAGES 04/16/19-04/30/19	497.69
23507		LISA SCHRECKENGOST	WAGES 04/16/19-04/30/19	160.10
23508		NICHOLAS H SCHRECKENGOST	WAGES 04/16/19-04/30/19	251.91
23509		SHAWN A SCHRECKENGOST	WAGES 04/16/19-04/30/19	351.18
23510		DANIEL R SHEETS	WAGES 04/16/19-04/30/19	130.26
23456		KATHLEEN S. COFOJOHN	SALARY 04/01/19-04/30/19	1,397.63
23512		JAMES H. DEFFENBAUGH	SALARY 04/01/19-04/30/19	620.98
23513		ROBERT C DUNN	SALARY 04/01/19-04/30/19	825.94
23514		HENRY A. MICHAEL	SALARY 04/01/19-04/30/19	910.78
23515		SANDRA M. NUTTER	SALARY 04/01/19-04/30/19	581.48
23516		CENTURYLINK	MONTHLY SERVICE	154.44
23517		DOMINION EAST OHIO	MONTHLY SERVICE	87.50
23518		QUALITY IP	MAY SERVICE/OFFICE 365	931.00
23519		VERIZON WIRELESS	MONTHLY SERVICE	43.88
23520		RICOH USA, INC	COPIER MAINTENANCE	18.68
23521		VFIS OF OHIO	OSFA A&A RENEWAL	880.00
23522		HARPER WELL & PUMP	FD REPAIRS	2,692.00
23523		SEPTICLEAN	FD REPAIRS	320.00.
23524		PROTAGE COUNTY TREASURER	BUILDING PERMIT FEES	354.20
23525		PETTIGREW HARDWARE & FEED	FD REPAIRS	107.89
23526		CONSTELLATION NEWENERGY	MONTHLY SERVICE	85.34
23527		OHIO EDISON	MONTHLY SERVICE	648.32
23528		ADVANCE AUTO PARTS	FD/RD REPAIRS	75.55
23529		THE RECORD COURIER	LEGAL NOTICES – PUBLIC HEARINGS	44.30
23530		AYKTWIRJS ICCYOATUIBAK NEDUCUBE	DRYG/ALC SCREEN – BWC INJURY	63.00
23531		PRAXAIR DISTRIBUTION INC	EMS SUPPLIES	145.51
23532		CONRAD’S DISPOSAL	MONTHLY SERVICE	69.00
23533		CARROT-TOP INDUSTRIES	FLAGS	436.06
23534		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	243.72
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,354.10
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	550.39
EFT		OPERS	MONTHLY PENSION	3,052.02
EFT		OP&F	MONTHLY PENSION	2,230.88
EFT		BWC	2019 INSTALLMENT	644.91

FISCAL OFFICER REPORT

1. Presented April bank reconciliations and miscellaneous correspondence.
2. April receipts were 12,098.33.
3. Presented email from Jim Crawford who was requesting a position on the Board of Zoning Commission.

RESOLUTION #19-73: Motion by Michael to appoint Jim Crawford to position on Board of Zoning Commissions, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Presented 2018 Bridge Inspection report for review.
2. Discussed bid template received from Chris Meduri.  Will do resolution later in meeting.

TRUSTEE DEFFENBAUGH

1. Presented incident report involving an accident with 2017.
2. Briefly discussed website. 

TRUSTEE DUNN

1. Reported the Easter Egg Hunt went well despite the cold wet weather.  There were approximately 25 kids that participated with many volunteers from the Fire Department and Student volunteers earning service hours.
2. Requested moving May 28 meeting.

RESOLUTION #19-74: Motion by Dunn to move May 28^th meeting to Wednesday May 29 at 7:00 pm, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included new permits and updates on zoning applications and issues.

FIRE CHIEF

1. Written report presented which included purchase requests, apparatus and equipment status.

RESOLUTION #19-75: Motion by Deffenbaugh to approve replacement of door on 2017 at an estimated cost of $200 plus shipping, and replace rear wheel seal at an estimated cost between $500 and $750 and to purchase cleaning supplies at an estimated cost of $2,013.50, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-76: Motion by Deffenbaugh to approve repair and replacement of squad bay door opener at an estimated cost of $1,725, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

ROAD SUPERVISOR

1. Written report presented which included purchases made; upcoming projects and completed projects.
2. Discussed advertising cemetery chapel building bid requirements.

RESOLUTION #19-77: Motion by Dunn to advertise 3 consecutive weeks once per week unless ORC is lesser for advertisement requirements for a building, bids must be received by 5pm on June 11 and will be opened June 11, 2019 at 7pm at the regularly scheduled trustee meeting, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Safety Issues

Tom Grund and Dave Whitt were present to ask for advice regarding an issue with a neighbor who has been excavating and changing the flow of a creek causing issues including flooding, damage to foundation and sanitary sewer to their properties.  Tom Grund brought this up a year ago and went to the PC Soil and Water and was told it was a civil issue even though the neighbor is not permitted to change the flow of a creek.  After a brief discussion the Trustees recommended they contact their insurance agent, a Portage County Commissioner and the Health Department.

Open Communication

None

RESOLUTION #19-78: Motion by Michael to adjourn at 8:01 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

PALMYRA TOWNSHIP TRUSTEES

April 23, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustee Deffenbaugh and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 9, 2019 were approved as presented.

RESOLUTION #19-63: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23474		RICKY D BENNETT	WAGES 04/01/19-04/15/19	444.06
43475		R. STEVEN COSS JR	WAGES 04/01/19-04/15/19	1,833.48
23476		DONALD J LUTZ	WAGES 04/01/19-04/15/19	503.24
23477		LINDSAY Y DAVIS	WAGES 04/01/19-04/15/19	110.86
23478		MARK E. GARVIN	WAGES 04/01/19-04/15/19	1,979.80
23479		CHELSEA L HARRIS	WAGES 04/01/19-04/15/19	582.15
23480		GREYSON C HENDERSON	WAGES 04/01/19-04/15/19	502.50
43481		LISA SCHRECKENGOST	WAGES 04/01/19-04/15/19	141.64
23482		DANIEL SHEETS	WAGES 04/01/19-04/15/19	248.16
23483		CONRAD’S DISPOSAL INC	MONTHLY SERVICE	69.00
23484		FARMERS NATIONAL BANK	VISA PURCHASES	1,326.14
23485		TIME WARNER CABLE	MONTHLY SERVICE	69.99
23486		VERIZON WIRELESS	MONTHLY SERVICE	7.05
23487		MORTON SALT INC	ROAD SALT	1,315.44
23488		UH OCCUPATIONAL HEALTH PROTAGE	FD PHYSICALS	453.00
23489		B & C COMMUNICATIONS	BATTERIES/CHARGERS MARCS RADIOS	757.38
23490		ADVANCE AUTO PARTS	FD/PARK/CEMETERY MAINTENANCE	121.47
23491		OHIO EDISON	MONTHLY SERVICE	876.19
23492		MARK GARVIN	REIMBURSE RESPONDER BAG	245.51
23493		MITCHELL COMMUNICATIONS	RADIO REPAIRS	259.00
23494		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	834.96
23495		VOID	VOID	0.00
23496		WESLEY D WILLIS/XCOM OHIO	BUILD TWP WEBSITE	600.00
23497		OHIO EDISON	STREET LIGHTS	359.01
23498		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	451.66
23499		OTARMA	LIABILITY INS ADJ – NEW SQUAD	45.00

FISCAL OFFICER

1. Presented P.O.’s and B.C’S and miscellaneous correspondence.
2. March Receipts were 270,925.26.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Asked if cleanup was all scheduled. Steve reported all vendors are scheduled.
2. Discussed dates to schedule Public Hearing on the recommendation to rezone the old school property from residential to commercial property.

RESOLUTION #19-64: Motion by Michael to set hearing on recommendation to rezone old school property from residential to commercial for May 8, 2019 at 7:00 pm in fire station meeting room, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

1. Presented Life Force Closure Authorizations.

RESOLUTION #19-65: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0096 and 18-0226 and forward them to collection in accordance with Township Policy regarding such EMS charges, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-66: Motion by Deffenbaugh that we sign and date the closure authorizations for run number 18-0097 and write off the balance because this was a Deerfield call and we provided an EMT so they could transport and should not have billed under Palmyra non-transport, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes.

TRUSTEE DUNN (not present)

DEPARTMENT REPORTS:

ROAD SUPERVISOR

1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #19-67: Motion by Michael to approve purchase of perpetual care flowers at an estimated cost of $200 from Wise Greenhouse and purchase topsoil at an estimated cost of $200 from CBS Topsoil and purchase grass seed at an estimated cost of $80 from Pettigrew Feed and to purchase flags at an estimated cost of $525 from Carrot Top Industries and to purchase lumber for footers at an estimated cost of $50 and to purchase concrete at an estimated cost of $685 from Stamm Concrete, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

FIRE CHIEF

1. Written report presented which included purchase requests, personnel and apparatus status.

RESOLUTION #19-68: Motion by Michael to approve purchase of radio repairs at a cost of $259 from Mitchell Communications and to replace septic pumps at an estimated cost of $2,692 from Harper Well & Pump, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-69:  Motion by Michael to adjourn at 10:07 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

PALMYRA TOWNSHIP TRUSTEES

April 9, 2019

Regular meeting called to order at 7:00 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 26, 2019 were approved as presented.

RESOLUTION #19-59: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23440		RICKY D BENNETT	WAGES 03/16/19-03/31/19	515.21
23441		R. STEVEN COSS JR	WAGES 03/16/19-03/31/19	1,948.26
23442		DONALD J LUTZ	WAGES 03/16/19-03/31/19	465.32
23443		LINDSAY Y DAVIS	WAGES 03/16/19-03/31/19	59.64
23444		MARK E. GARVIN	WAGES 03/16/19-03/31/19	1,866.11
23445		CHELSEA L HARRIS	WAGES 03/16/19-03/31/19	746.53
23446		LISA SCHRECKENGOST	WAGES 03/16/19-03/31/19	292.61
23447		NICHOLAS H SCHRECKENGOST	WAGES 03/16/19-03/31/19	226.08
23448		KATHLEEN S COFOJOHN	SALARY CORRECTION 1/1/19	228.76
23449		JAMES H DEFFENBAUGH	SALARY CORRECTION 1/1/19	52.18
23450		ROBERT C DUNN	SALARY CORRECTION 1/1/19	83.60
23451		HENRY A MICHAEL	SALARY CORRECTION 1/1/19	83.60
23452		KATHLEEN S COFOJOHN	SALARY CORRECTION 2/1/19	228.76
23453		JAMES H DEFFENBAUGH	SALARY CORRECTION 2/1/19	52.18
23454		ROBERT C DUNN	SALARY CORRECTION 2/1/19	83.60
23455		HENRY A MICHAEL	SALARY CORRECTION 2/1/19	83.60
23456		KATHLEEN S. COFOJOHN	SALARY 03/01/19-03/31/19	1,397.63
23457		JAMES H. DEFFENBAUGH	SALARY 03/01/19-03/31/19	620.98
23458		ROBERT C DUNN	SALARY 03/01/19-03/31/19	825.94
23459		HENRY A. MICHAEL	SALARY 03/01/19-03/31/19	910.78
23460		SANDRA M. NUTTER	SALARY 03/01/19-03/31/19	581.48
23461		CENTURYLINK	MONTHLY SERVICE	161.29
23462		DOMINION EAST OHIO	MONTHLY SERVICE	121.72
23463		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	491.47
23464		MAY	APRIL SERVICE/OFFICE 365	931.00
23465		VERIZON WIRELESS	MONTHLY SERVICE	43.90
23466		CONSTELLATION NEWENERGY	NATURAL GAS SUPPLIER	217.79
23467		TREASURER STATE OF OHIO	QTRLY UAN FEES	762.00
23468		PETTIGREW HARDWARE & FEED	FD SUPPLIES	47.76
23469		BREATHING AIR SYSTEMS INC	FD REPAIRS	66.40
23470		GREYSON HENDERSON	REIMBURSE BCI	36.00
23471		MITCHELL COMMUNICATIONS INC	REPAIRS – SIREN	65.74
23472		NICHOLAS LANSINGER	REIMBURSE BCI	36.00
23473		COIA IMPLEMENTSALES INC	MOWER MAINTENANCE	78.26
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,188.86
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	454.93
EFT		OPERS	MONTHLY PENSION	3,367.41
EFT		OP&F	MONTHLY PENSION	2,083.77
EFT		BWC	2019 INSTALLMENT	644.91
EFT		OH DEPT JOB & FAMILY SERVICES	1ST QTR UNEMPLOYMENT TAX	176.23
EFT		RETURN DEPOSIT ITEM	AMBULANCE BILLING	150.00
EFT		RETURNED ITEM FEE	BANK SERVICE CHARGE	10.00

FISCAL OFFICER REPORT

1. Presented March bank reconciliations and miscellaneous correspondence.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

1. Will discuss placement of mosquito traps at next meeting.
2. Briefly discussed website. 

RESOLUTION #19-60: Motion by Dunn to enter into agreement with XCom Ohio LLC to build and maintain WordPress website with a $600 deposit and $95 per month maintenance fee, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

1. Written report presented which included purchases made; upcoming projects and completed projects.
2. Discussed heating options for Cemetery Chapel and NOPEC grant funding.
3. Reported playground equipment may not be installed by Easter egg hunt due to weather delays by vendor.
4. Discussed Palmyra Hotstove wanting to paint the concession stand.  Trustees are okay with painting but restricted wording to be “Palmyra” or “Palmyra Park” if wording is used.
5. Reported that Henry spoke with new asst. PC prosecutor about the bid but that the bid is not ready yet.

ZONING INSPECTOR

1. Written report presented.
2. Discussed complaint from a resident regarding neighbor’s house not having a street number at the road. Sandy told him lack of house sign is not a zoning issue.

FIRE CHIEF

1. Written report presented which included purchase/training requests, personnel updates and alarms.

RESOLUTION #19-61: Motion by Deffenbaugh to approve purchase of 6 more users on Active 911 at an estimated cost of $56.40 and to send two FD employees to FFI/FFII course at Howland training center at an estimated cost of $3,445.00 and to purchase Stream light charger at an estimated cost of $22.50 from Battery Junction.com and to purchase winch cable/battery charger at an estimated cost of $194.83 from Amazon.com, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-62: Motion by Deffenbaugh to adjourn at 7:44 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee