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Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 14, 2020 were approved as presented.

RESOLUTION #2020-64: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24141		RICKY D BENNETT	WAGES 04/01/20-04/15/20	559.26
24142		R. STEVEN COSS JR	WAGES 04/01/20-04/15/20	2,113.38
24143		DONALD J LUTZ	WAGES 04/01/20-04/15/20	197.76
24144		MARK E. GARVIN	WAGES 04/01/20-04/15/20	2,248.88
24145		NICHOLAS R LANSINGER	WAGES 04/01/20-04/15/20	490.85
24146		SHAWN A SCHRECKENGOST	WAGES 04/01/20-04/15/20	524.05
24147		OHIO EDISON	STREET LIGHTS	370.26
24148		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24149		VOID	VOID	0.00
24150		CONRAD’S DISPOSAL INC	TRASH SERVICE	19.00
24151		FARMERS NATIONAL BANK	VISA PURCHASES	803.20
24152		MORTON SALTINC	ROAD SALT	1,747.07
24153		VERIZON WIRELESS	MONTHLY SERVICE	7.05
24154		QUALITY IP	FD LAPTOP	1,478.95
24155		ALLIANCE MOTORS INC	REPAIRS 2018	110.86

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Discussed special receipts from BWC, OTARMA and Medicare.
3. Presented Fire Levy’s up for renewal in November.

RESOLUTION #2020-65: Motion by Dunn  WHEREAS, the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of the Township of Palmyra, Portage County, Ohio; WHEREAS, a resolution declaring the necessity of levying a tax under RC 5705.19 (I) outside the ten-mill limitation must be passed and certified to the county auditor of Portage County in order to permit the Board of Trustees to consider the levy of such a renewal tax and must request the county auditor certify to the Board of Trustees the total current tax valuation of the Township of Palmyra, and the dollar amount of revenue that would be generated by a 2mill renewal levy; and  WHEREAS, currently there is a 2 mill levy in excess of the ten mill limitation for the benefit of Palmyra Township for the purpose of “fire and EMS” services as set forth more fully in R.C. 5705.19(I), which was a levy placed before the electorate in 2016, and a renewal thereof requires a vote of the people pursuant to R.C. 5705.19(I), R.C. 5705.191, and R.C. 5705.25. RESOLVED, by the Board of Trustees, two-thirds of all members elected thereto concurring, that it is necessary to levy a renewal of two(2) mill, to constitute a tax in excess of the ten mill limitation levied upon the entire territory of the Township of Palmyra and for the benefit of the Township of Palmyra under R.C. 5705.19(I) for the following purpose:                For providing and maintaining fire apparatus, mechanical resuscitators, underwater rescue     and recovery equipment, or other fire equipment and appliances, buildings and sites       therefore, or sources of water supply and materials therefore, for the establishment and                 maintenance of lines of fire-alarm communications,         for the payment of firefighting             companies  or                 permanent, part-time or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the                 same, including the payment of          any employer         contributions required for such personnel under section 145.48 or 742.34 of                 the Revised Code, for the purchase of ambulance equipment, for the provision of      ambulance, paramedic, or other emergency medical services operated by a fire   department or firefighting company, or the payment of other related costs.  As provided by Ohio Revised Code Section 5705.19(I) at a rate not to exceed two (2) mills for each one dollar of valuation, for the tax years 2021, 2022, 2023, 2024, 2025. RESOLVED, that the levy be placed upon the tax list commencing in 2021 and first due in calendar year 2022 in compliance with Ohio Revised Code section 5705.34, if a majority of the electors voting thereon vote in favor thereof and, RESOLVED, that the question of such tax levy shall be submitted to the electors of the Township of Palmyra in its entirety, at the election to be held therein on November 3, 2020 and, RESOLVED, that the Fiscal Officer is hereby directed to certify a copy of the resolution to the county auditor and that the county auditor certify to this board of trustees the total current tax valuation of the Township of Palmyra and the dollar amount of revenue that would be generated by a renewal levy of 2 mill if approved by the electors and; RESOLVED, that the Board of Trustees finds and determines that all formal actions of this Board concerning and related to the adoption of this Resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meetings open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code. Seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-66: Motion by Dunn  WHEREAS, the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of the Township of Palmyra, Portage County, Ohio; WHEREAS, a resolution declaring the necessity of levying a tax under RC 5705.19 (I) outside the ten-mill limitation must be passed and certified to the county auditor of Portage County in order to permit the Board of Trustees to consider the levy of such a renewal tax and must request the county auditor certify to the Board of Trustees the total current tax valuation of the Township of Palmyra, and the dollar amount of revenue that would be generated by a 2mill renewal levy; and  WHEREAS, currently there is a 2 mill levy in excess of the ten mill limitation for the benefit of Palmyra Township for the purpose of “fire and EMS” services as set forth more fully in R.C. 5705.19(I), which was a levy placed before the electorate in 2016, and a renewal thereof requires a vote of the people pursuant to R.C. 5705.19(I), R.C. 5705.191, and R.C. 5705.25.

                RESOLVED, by the Board of Trustees, two-thirds of all members elected thereto concurring, that it is necessary to levy a renewal of two(2) mill, to constitute a tax in excess of the ten mill limitation levied upon the entire territory of the Township of Palmyra and for the benefit of the Township of Palmyra under R.C. 5705.19(I) for the following purpose: For providing and maintaining fire apparatus, mechanical resuscitators, underwater rescue                 and recovery equipment, or other fire equipment and appliances, buildings and sites               therefore, or sources of water supply and materials therefore, for the establishment and     maintenance of lines of fire-alarm communications,         for the payment of firefighting             companies  or       permanent, part-time or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the        same, including the payment of          any employer         contributions required for such personnel under section 145.48 or 742.34 of       the Revised Code, for the purchase of ambulance equipment, for the provision of      ambulance, paramedic, or other emergency medical services operated by a fire department or firefighting company, or the payment of other related costs.  As provided by Ohio Revised Code Section 5705.19(I) at a rate not to exceed two (2) mills for each one dollar of valuation, for the tax years 2021, 2022, 2023, 2024, 2025. RESOLVED, that the levy be placed upon the tax list commencing in 2021 and first due in calendar year 2022 in compliance with Ohio Revised Code section 5705.34, if a majority of the electors voting thereon vote in favor thereof and, RESOLVED, that the question of such tax levy shall be submitted to the electors of the Township of Palmyra in its entirety, at the election to be held therein on November 3, 2020 and, RESOLVED, that the Fiscal Officer is hereby directed to certify a copy of the resolution to the county auditor and that the county auditor certify to this board of trustees the total current tax valuation of the Township of Palmyra and the dollar amount of revenue that would be generated by a renewal levy of 2 mill if approved by the electors and; RESOLVED, that the Board of Trustees finds and determines that all formal actions of this Board concerning and related to the adoption of this Resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meetings open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code. Seconded by Deffenbaugh

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported a title search is being conducted on property on Whippoorwill Rd and that is the first step in the foreclosure process.

RESOLUTION #2020-67: Motion by Deffenbaugh to approve expenditure of title search of Whippoorwill road property, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

1. Written report presented which included department activity.
2. Discussed router for garage.

RESOLUTION #2020-68: Motion by Dunn to approve purchase of Netgear Wireless Router, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

1. Written report presented.

RESOLUTION #2020-69: Motion by Deffenbaugh to provide approval to the Portage County Land Bank to remove the structure at 10260 Tallmadge Rd, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

FIRE CHIEF

1. Written report presented which included department activity.

RESOLUTION #2020-70: Motion by Deffenbaugh to purchase replacement part for 2018 at an estimated cost of $110.86 from Alliance Motors seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

• Discussed SAFER grant.  Chief presented option for hiring two full-time employees to cover station seven days per week. Deffenbaugh presented alternate plan to staff station seven days per week.  Due to the requirements of the grant and the pandemic, it was decided to hold off on applying for this grant at this time.

Safety Issues

Mary and Don Burt were present to discuss issues at property on Whippoorwill Rd.  Trustees reported what has been done resulting in fines that are not being paid to the current foreclosure process on the property.

Open Communication

None

RESOLUTION #20-71:  Motion by Michael to adjourn at 10:48 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee p

Unfortunately, due to increased regulations and costs, Palmyra Township will no longer be able to accept waste oil.

Due to safety concerns involving COVID-19, we are canceling the 2020 Spring Cleanup.

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 24, 2020 were approved as presented.

RESOLUTION #20-55: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24104		NICHOLAS LANSINGER	WAGE CORRECTION	3.33
24105		RICKY D BENNETT	WAGES 03/16/20-03/31/20	609.25
24106		R. STEVEN COSS JR	WAGES 03/16/20-03/31/20	2,056.26
24107		DONALD J LUTZ	WAGES 03/16/20-03/31/20	563.86
24108-24112		VOID	VOID	0.00
24113		MARK E. GARVIN	WAGES 03/16/20-03/31/20	2,222.23
24114		CHELSEA L HARRIS	WAGES 03/16/20-03/31/20	133.61
24115		NOLAN KETTLE	WAGES 03/16/20-03/31/20	533.78
24116		NICHOLAS R LANSINGER	WAGES 03/16/20-03/31/20	838.09
24117		SHAWN A SCHRECKENGOST	WAGES 03/16/20-03/31/20	91.88
24118		KATHLEEN S COFOJOHN	SALARY 03/01/20-03/31/20	1,397.04
24119		JAMES H. DEFFENBAUGH	SALARY 03/01/20-03/31/20	620.32
24120		ROBERT C DUNN	SALARY 03/01/20-03/31/20	852.74
24121		HENRY A. MICHAEL	SALARY 03/01/20-03/31/20	911.18
24122		SANDRA M. NUTTER	SALARY 03/01/20-03/31/20	588.79
24123		CENTURYLINK	MONTHLY SERVICE	159.64
24124		DOMINION EAST OHIO	MONTHLY SERVICE	232.55
24125		VERIZON WIRELESS	MONTHLY SERVICE	43.90
24126		TREASURER STATE OF OHIO	QTRLY UAN FEES	762.00
24127		LIFE FORCE MANAGEMENT	FEBRUARY AMBULANCE BILLING FEES	445.56
24128		RICOH USA INC	COPIER MAINTENANCE	17.73
24129		MORTON SALT INC	ROAD SALT	3,466.98
24130		CARTER LUMBER	CHAPEL BLDG SUPPLIES	3,237.82
24131		MIKE KEMBLE DBA DEERFIELD EXTERIORS	RESTORE GARAGE AND CONCESSION STAND STORM DAMAGE	10,800.00
24132		PORTAGE CO COMBINED HEALTH DISTRICT	TB TEST	20.00
24133		AMERICAN TRUCBOXES LLC	FD REPAIRS	190.00
24134		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	821.19
24135		CLEARWATER SYSTEMS INC	FD SUPPLIES	45.00
24136		QUALITY IP	MONTHLY SERVICE	938.50
24137		OHIO EDISON CO	MONTHLY SERVICE	574.32
24138		COIA IMPLEMENT SALES INC	MAINTENANCE MOWERS	36.88
24139		GORDON BROTHERS INC	INSTALL/MONTHLY LEASE	400.00
24140		KOZMA ELECTRIC INC	CHAPEL MATERIAL AND LABOR	9,511.48
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,195.87
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	451.84
EFT		OPERS	MONTHLY PENSION	3,246.08
EFT		OP&F	MONTHLY PENSION	2,296.21
EFT		BWC	2020 INSTALLMENT	1,259.91
EFT		ODJFS	1ST QTR UNEMPLOYMENT TAX	208.40

FISCAL OFFICER REPORT

1. Presented March bank reconciliations and P.O.’s..
2. March receipts were $34,723.69.
3. Requested reimbursement for telephone bill. Trustees declined to reimburse for telephone bill but will look into getting the FO a cell phone that can be passed from one FO to the next.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Discussed that indeed.com listed a bogus job listing for a township administrator.  One person reported that they had been scammed by being asked to purchase school supplies and the reimbursement check was fake.  An email was also received regarding the job listing.  The incident has been reported to Sherriff’s office and indeed.com. 

TRUSTEE DEFFENBAUGH

1. Asked if anyone has heard anything from Brett regarding Whippoorwill Road foreclosure. No one has heard from him.
2. Discussed whether to cancel TWP cleanup.  Many Townships have already done this.

RESOLUTION #20-56: Motion by Dunn to cancel Township cleanup due to safety concerns of COVID 19, seconded by Deffenbaugh.

Roll Call:  Dunn-yes Deffenbaugh-yes, Michael-yes.

• Asked whether we should obtain an email address and talk switch extension for the new zoning secretary.

RESOLUTION #20-57: Motion by Deffenbaugh to add email at $5 per month and talk switch extension for zoning secretary, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-abstain.

• Discussed oil spill.  Someone dumped into the oil recycle bin even though the tank was bolted closed because it was full and waiting for testing.  We had to have the oil tested prior to pick up.

RESOLUTION #20-58: Motion by Deffenbaugh due to safety and increased regulation the waste oil recycling is discontinued, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

1. Would like to thank the road and fire departments for the storm cleanup.
2. Would like to thank the first responders for putting themselves in harm’s way due to COVID 19.
3. Reported that Pam and John Witkosky were sending kind regards to the fire department for a wellness check during the storms and for going above and beyond their responsibilities to make sure everything was okay.

DEPARTMENT REPORTS

ROAD SUPERVISOR

1. Written report presented which included updates on department activities and purchase request.

RESOLUTION #20-59: Motion by Michael to purchase topsoil at an estimated cost of $300 from D&K Materials and grass seed at an estimated cost of $75 from Pettigrew’s and mulch at an estimated cost of $100 from CBS and flowers at an estimated cost of $200 from Wise Green House, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Reported that the salt bid has been postponed.
• Reported there is no phone signal in shop with new roof and to call 330-654-4098 if you cannot get in touch with Steve.
• Reported that a resident on Whippoorwill Rd has been picking up trash and requested some trash bags.  Steve will give her some trash bags for her use in picking up trash along Township roads.

ZONING INSPECTOR (not present)

1. No Written report presented.

FIRE CHIEF

1. Written report presented which included department updates.

RESOLUTION #20-60: Motion by Michael to purchase booms and spill pads at an estimated cost of $752.58 from Absorbents for Less.com and a Dell Latitude 5500 – 15” screen  at an estimated cost of $1,54.68 from Quality IP and vienlite at an estimated cost of $571.50 from EMP and Extech IR 200 Forehead InfraRed Thermometer at an estimated cost of $149.99 from Test Equipment Depot, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-61: Motion by Michael hire Ken Bator to the fire department pending background check physical and drug screen seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-62: Motion by Dunn to add 5 emails at $5 per month for fire department, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-63: Motion by Michael to adjourn at 8:18 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                

Due to the Governor’s orders regarding the COVID-19 concerns we will sadly need to cancel the Palmyra Easter Egg Hunt that was scheduled on 4/4/2020.

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 10, 2020 were approved as presented.

RESOLUTION #2020-46: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24089		RICKY D BENNETT	WAGES 03/01/20-03/15/20	588.87
24090		R. STEVEN COSS JR	WAGES 03/01/20-03/15/20	1,730.23
24091		DONALD J LUTZ	WAGES 03/01/20-03/15/20	601.71
24092		MARK E. GARVIN	WAGES 03/01/20-03/15/20	2,002.56
24093		CHELSEA L HARRIS	WAGES 03/01/20-03/15/20	218.00
24094		NOLAN KETTLE	WAGES 03/01/20-03/15/20	543.60
24095		NICHOLAS R LANSINGER	WAGES 03/01/20-03/15/20	284.51
24096		SHAWN A SCHRECKENGOST	WAGES 03/01/20-03/15/20	373.69
24097		OHIO EDISON	STREET LIGHTS	366.84
24098		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24099		VERIZON WIRELESS	MONTHLY SERVICE	7.05
24100		CONRAD’S DISPOSAL INC	TRASH SERVICE	69.00
24101		CARTER LUMBER	CHAPEL BLDG SUPPLIES	1,760.81
24102		FARMERS NATIONAL BANK	VISA PURCHASES	2,049.30
24103		UH EMS INSTITUTE	½ ADVANCED EMT COURSE	1,250.00

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. February receipts were $16,775.15.
3. Requested reimbursement for telephone expenses due to business closure.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Presented certified road mileage.

RESOLUTION #2020-47: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2019, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

1. Briefly discussed time clock. Trustees would like to move forward with the card option instead of fingerprint option. Will get cost information for next meeting.
2. Reported he was ready to move forward with zoning secretary applications.

RESOLUTION #2020-48: Motion by Deffenbaugh to hire Lori Michael as zoning secretary, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-Abstain.

• Reported that Bill Steiner did not send a one-year recycling contract is on hold.
• Reported the Commissioners’ were to hold four public hearings on the proposed rates for recycling and the cost will be billed to the residents. These public hearings have been cancelled.
• Reported per Bill Steiner that some of the Township’s have cancelled spring clean-up.  Trustees did not make a decision to cancel spring cleanup yet and will wait to see how things are going with the COVID -19 virus.
• Reported that Portage Recycling is applying for a grant for 2021 for collecting tires.  No tires will be collected in 2020.
• Reported the complaint on a draining issue at 3749 Mahoning Rd was due to a pipe on a resident’s property.
• Discussed zoning meetings during this crisis.

RESOLUTION #2020-49: Motion by Dunn to cancel the April Zoning meetings, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE DUNN

1. Discussed the Easter Egg Hunt.

RESOLUTION #2020-50: Motion by Dunn to cancel the Easter Egg Hunt due to concerns of the virus and people gathering, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

• Reported a resident who wants to purchase the Depot and fix it up contacted him.  The Township does not own the Depot, it is owned by a private individual.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

1. Written report presented which included department activity.
2. Reported the Chapel is almost finished and the trustees will need to decide the fees for use of the  Cemetery Chapel.

FIRE CHIEF

1. Written report presented which included department activity.

RESOLUTION #2020-51: Motion by Dunn to purchase station generator 30kw natural gas fueled 200-amp complete with auto start transfer switch insulated from Wesley Electric at an estimated cost of $16,747.00 seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-52: Motion by Michael to purchase generator for 2016 2400 HydroMax Generator Model #HM-240  at an estimated cost of $2,411.43 seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-53: Motion by Michael to close the station to non-essential personnel effective immediately, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

1. No report presented.

Safety Issues

None

Open Communication

None

RESOLUTION #20-54:  Motion by Michael to adjourn at 10:32 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________ James Deffenbaugh, Trustee                                                       Robert Dunn, Tr t

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 25, 2020 were approved as presented.

RESOLUTION #20-43: Motion by Dunn to approve and pay the bills, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

24060		RICKY D BENNETT	WAGES 02/16/20-02/29/20	411.89
24061		R. STEVEN COSS JR	WAGES 02/16/20-02/29/20	1,909.01
24062		DONALD J LUTZ	WAGES 02/16/20-02/29/20	404.26
24063		MARK E. GARVIN	WAGES 02/16/20-02/29/20	1,961.27
24064		CHELSEA L HARRIS	WAGES 02/16/20-02/29/20	374.86
24065		NOLAN KETTLE	WAGES 02/16/20-02/29/20	484.31
24066		SHAWN A SCHRECKENGOST	WAGES 02/16/20-02/29/20	241.39
24067		ROBERT SWAUGER	WAGES 02/16/20-02/29/20	149.20
24068		KATHLEEN S COFOJOHN	SALARY 02/01/20-02/29/20	1,396.21
24069		JAMES H. DEFFENBAUGH	SALARY 02/01/20-02/29/20	620.32
24070		ROBERT C DUNN	SALARY 02/01/20-02/29/20	851.91
24071		HENRY A. MICHAEL	SALARY 02/01/20-02/29/20	911.18
24072		SANDRA M. NUTTER	SALARY 02/01/20-02/29/20	588.79
24073		DOMINION EAST OHIO	MONTHLY SERVICE	279.50
24074		VERIZON WIRELESS	MONTHLY SERVICE	43.90
24075		RICOH USA INC	COPIER MAINTENANCE	17.93
24076		QUILITY IP	MONTHLY SERVICE	938.50
24077		PETTIGREW HARDWARE	STATION REPAIRS	512.85
24078		CITY FO RAVENNA	DISPATCH FEES	5,243.43
24079		PORTAGE CO SOLID WASTE MANAGEMENT	RECYCLE CHARGE 2020 (HOLD NO AGREEMENT IN PLACE)	3,000.00
24080		A M DOOR & SUPPLY	REPLACE GARAGE DOORS	1,296.00
24081		THE RECORD COURIER	LEGAL NOTICES AND EMPLOYMENT ADVERTISEMENT	303.75
24082		NYTOA	TATICAL TRAINING FOR 2	599.98
24083		PORTAGE CO COMBINED HEALTH DISTRICT	SEMI PUBLIC WASTE WATER TREATMENT FEE	275.00
24084		PRAXIAR DISTRIBUTION INC	EMS SUPPLIES	189.55
24085		STEVE COSS	REIMBURSE NAILS FOR CHAPEL	43.44
24086		TREASURER STATE OF OHIO	DRIVING RECORD REQUEST	130.00
24087		CENTURYLINK	MONTHLY SERVICE	169.92
24088		OHIO EDISON	MONTHLY SERVICE	618.44
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,698.30
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	546.37
EFT		OPERS	MONTHLY PENSION	3,253.49
EFT		OP&F	MONTHLY PENSION	2,065.51
EFT		BWC	2020 INSTALLMENT	1,259.91

FISCAL OFFICER REPORT

1. Presented February bank reconciliations and P.O.’s..
2. Presented zoning secretary applications.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Discussed Health District meeting and reported he could not attend and hoped Bob or Jim could attend. The purpose of the meeting was to elect the board of directors. 
2. Reported that a complaint about the intersection of 225 and Cableline Rd was under control of the state.  The state said there are not enough fatalities at the location to warrant additional measures other than the current stop sign.
3. Reported he discussed roadside mowing with Ed Samec Paris Township Trustee. 

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

1. Written report presented which included updates on department activities and purchase request.
2. Discussed insurance adjuster reports from storm damage.

RESOLUTION #20-44: Motion by Dunn to hire Deerfield Exterior LLC to replace roof on garage and concession stand at an estimated cost of $9,500 and $1,300 respectively due to storm damage, seconded by Michael.

Roll Call:  Michael-yes, Dunn-yes.

ZONING INSPECTOR

1. Written report presented which included an update on zoning issues.

FIRE CHIEF

1. Written report presented which included updates.
2. Discussed protocol for Coronavirus from 911 calls to transport to cleanup from transport.

Open Communication

None

Safety Issues

Steve Coss reported he spoke with Jim and there will be no tires taken at cleanup.

RESOLUTION #20-45: Motion by Michael to adjourn at 7:59 pm seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                            

Palmyra Township Board of Zoning Commissions regular meetings will be held at 7:00PM on the second Thursday of each month. The Palmyra Township Board of Zoning Appeals meet on the 4^th Thursday of each month at 7:00 pm only as needed. All meetings held at the Palmyra Fire Station, 3956 State Route 225, Diamond, OH 44412

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 11, 2020 were approved as presented.

RESOLUTION #2020-36: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24040-24042		VOID	VOID	0.00
24043		RICKY D BENNETT	WAGES 02/01/20-02/15/20	434.14
24044		R. STEVEN COSS JR	WAGES 02/01/20-02/15/20	2,385.73
24045		DONALD J LUTZ	WAGES 02/01/20-02/15/20	566.18
24046		MARK E. GARVIN	WAGES 02/01/20-02/15/20	1,874.48
24047		CHELSEA L HARRIS	WAGES 02/01/20-02/15/20	180.65
24048		NOLAN KETTLE	WAGES 02/01/20-02/15/20	939.83
24049		SHAWN A SCHRECKENGOST	WAGES 02/01/20-02/15/20	603.08
24050		OHIO EDISON	STREET LIGHTS	366.84
24051		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24052		VERIZON WIRELESS	MONTHLY SERVICE	7.07
24053		CONRAD’S DISPOSAL INC	TRASH SERVICE	44.00
24054		FARMERS NATIONAL BANK	VISA PURCHASES	83.33
24055		UH EMS INSTITUTE	EMT BASIC COURSE X 2	2000.00
24056		LIFE FORCE MANAGEMENT	AMBULANCE BILLING FEES	370.58
24057		MYERS EQUIPMENT CORP	REPAIRS 4700	495.24
24058		DIAMOND BUILDING SUPPLY	REPAIRS – SHOP DOORS	9.19
24059		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	1,138.50

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Reported Palmyra was approved for the NOPEC Energizing Communities grant for expenditures including installing insulation in the Cemetery Chapel and converting to LED lighting in the Township buildings.
3. Was sworn in as Fiscal Officer for 4/1/20-3/31/24 term.

Ben Gardener of Quality IP presented options for a new time clock system with two stations and badges per Trustees request.  Ben also answered questions regarding a Voice over IP phone system.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Reported Dominion would be checking for gas leaks.

TRUSTEE DEFFENBAUGH

1. Gordon working on water system at this time.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

1. Written report presented which included department activity.
2. Discussed what expenditures were needed to finish Cemetery Chapel.

RESOLUTION #2020-37: Motion by Michael to approve material and labor to finish chapel including insulation, ceiling, fascia, soffit and cedar wrap at an estimated cost of $6,200, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

1. Written report presented which included department activity.

RESOLUTION #2020-38: Motion by Michael to accept resignation of Andrea Wilson Redfearn from the fire department effective 2/25/20, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-39: Motion by Michael to accept resignation of Chelsea Harris from Lieutenant Position of the fire department effective 2/25/20, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-40: Motion by Michael to approve Robert Swauger to the position of Captain of Fire Department, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-41: Motion by Michael to approve Brian Kelderhouse to the position of Lieutenant of Fire Department, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

1. No report presented.

Safety Issues

None

Open Communication

None

RESOLUTION #20-42:  Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee s”,”content-analysis.language-notice”:”Your site language is set to {language}.”,”content-analysis.language-notice-contact-admin”:”Your site language is set to {language}. If this is not correct, contact your site administrator.”,”content-analysis.highlight”:”Highlight this result in the text”,”content-analysis.nohighlight”:”Remove highlight from the text”,”content-analysis.disabledButton”:”Marks are disabled in current view”,”a11yNotice.opensInNewTab”:”(Opens in a new browser tab)”},”isRtl”:””,”isPremium”:””,”addKeywordUpsell”:{“title”:”Would you like to add more than one keyphrase?”,”intro”:”Great news: you can, with {{link}}Yoast SEO Premium{{\/link}}!”,”link”:”https:\/\/yoa.st\/pe-premium-page?php_version=7.4&platform=wordpress&platform_version=5.2.5&software=free&software_version=11.5&days_active=>30″,”other”:”Other benefits of Yoast SEO Premium for you:”,”buylink”:”https:\/\/yoa.st\/add-keywords-popup?php_version=7.4&platform=wordpress&platform_version=5.2.5&software=free&software_version=11.5&days_active=>30″,”buy”:”Get Yoast SEO Premium”,”small”:”1 year free support and updates included!”,f

Chairman Vaughan called meeting to order at 7:00 pm.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Roll was called and the following members were present: Mike Chilson, Jim Crawford Brad Vaughan and Kathy Cofojohn. Sandy Nutter was also present.

Motion by Chilson to accept the minutes of January 9, 2020, seconded by Vaughan.

Roll Call: Chilson-yes, Vaughan – yes, Crawford-yes.

OLD BUSINESS:

Reviewed questions they had about Sections 500 and 600.  Need additional explanation from Trustees and Fire Chief on items in book.

Keep 2^nd Thursday of month for meetings.

NEW BUSINESS:

The Board discussed items in Section 700 and 800.

Chairman Vaughan requested the Board review section 900 of the zoning resolution for discussion at the next meeting.

Sandy gave her report and presented report from 2019 zoning activity.

Motion by Chairman Vaughan to adjourn at 8:01pm: seconded by Chilson.

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