Regular Meeting called to order at 7:10 p.m. by Chairman Michael with Trustees Dunn and Fiscal Officer Cofojohn present. Trustee Vaughan was present via cell phone.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting on February 9, 2021 were approved as presented.
RESOLUTION #2021-36: Motion by Michael to approve and pay the bills, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
BILLS APPROVED AND PAID:
24654
RICKY D BENNETT
WAGES 02/01/21-02/15/21
494.45
24655
R. STEVEN COSS JR
WAGES 02/01/21-02/15/21
2,213.37
24656
TIMOTHY KOHL
WAGES 02/01/21-02/15/21
618.62
24657
MARK E. GARVIN
WAGES 02/01/21-02/15/21
2,006.47
24658
CHELSEA L HARRIS
WAGES 02/01/21-02/15/21
419.21
24659
GREYSON HENDERSON
WAGES 02/01/21-02/15/21
169.92
24660
NICHOLAS R LANSINGER
WAGES 02/01/21-02/15/21
259.03
24661
ANTHONY POPIO
WAGES 02/01/21-02/15/21
192.77
24662
SHAWN A SCHRECKENGOST
WAGES 02/01/21-02/15/21
205.00
24633
TIME WARNER CABLE
MONTHLY SERVICE
94.99
24664
VERIZON WIRELESS
MONTHLY SERVICE
7.04
24665
FARMERS NATIONAL BANK
VISA PURCHASES
1,665.10
24666
OHIO EDISON
MONTHLY SERVICE
744.44
24667
CENTURYLINK
MONTHLY SERVICE
175.28
24668
CONRAD’S DISPOSAL INC
MONTHLY SERVICE
44.00
24669
ADVANCE AUTO PARTS
FD/RD REPAIRS
1,317.43
24670
QUALITY IP
QVoIP TELEPHONE SYSTEM
1,774.79
24671
OHIO EDISON
STREET LIGHTS
384.25
24672
LIFE FORCE MANAGEMENT INC
AMBULANCE BILLING FEES
458.39
FISCAL OFFICER
Presented P.O.’s and miscellaneous correspondence.
Presented Quality IP quote for UniFi Wireless Access Point and UniFi 24-Port Gigabit PoE Network Switch.
RESOLUTION #2021-37: Motion by Dunn to approve purchase of Network Switch and Access Point at an estimated cost of $745.94, seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.
Discussed recording zoning map.
Reported OTARMA has an expanded 2021 Police and Fire Grant for PPE, Safety lights, Boots, Body Armor, Tactical gear and SCBA’s of $1,000 for the fire department.
Reported FO attended TWP ASSN zoom meeting. Topics included Portage Park District updates, Subdivision Regulation Proposed changes and Leadership Portage County has openings. Trustees are encouraged to review the Subdivision proposed changes as response is requested by mid March. Andrea from Portage Park District will be at our next meeting.
Presented proposed Harassment Policy and Acknowledgement for addition into the employee handbooks. Discussed employee handbooks need updated and completed by year end for audit.
TRUSTEE REPORTS
TRUSTEE MICHAEL
Nothing to report at this time.
TRUSTEE DUNN
Discussed Easter Egg Hunt. Decided to postpone Easter Egg Hunt until spring of 2022.
Will work on scheduling a date for township cleanup at the next meeting.
TRUSTEE VAUGHAN
Nothing to report at this time.
DEPARTMENT REPORTS:
ZONING INSPECTOR (not present)
No written report presented.
ROAD SUPERVISOR (not present)
Written report presented which included department updates and purchase requests.
RESOLUTION #2021-38: Motion by Michael to approve purchase of new hydraulic cylinder for Bobcat at an estimated cost of $1,200 from Leppo Equipment and pipe for downspout at an estimated cost of $50 from Carter Lumber, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
FIRE CHIEF (not present)
Written report presented which included department updates and purchase requests.
RESOLUTION #2021-39: Motion by Dunn to approve sending L. Litsinger to UH Portage EMT basic course at an estimated cost of $1,200 and to renew EMS drug license at a cost of $440, seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.
Safety Issues
None
Open Communication
None
RESOLUTION #21-40: Motion by Michael to adjourn at 7:49 p.m., seconded by Vaughan.
Regular meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn, Vaughan and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting January 26, 2021 were approved as presented.
RESOLUTION #21-30: Motion by Michael to approve and pay the bills, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
BILLS APPROVED AND PAID:
24625
RICKY D BENNETT
WAGES 01/16/21-01/31/21
480.33
24626
R. STEVEN COSS JR
WAGES 01/16/21-01/31/21
2,414.97
24627
TIMOTHY F KOHL
WAGES 01/16/21-01/31/21
643.61
24628
MARK E. GARVIN
WAGES 01/16/21-01/31/21
2,040.01
24629
CHELSEA L HARRIS
WAGES 01/16/21-01/31/21
590.82
24630
GREYSON HENDERSON
WAGES 01/16/21-01/31/21
242.15
24631
NICHOLAS R LANSINGER
WAGES 01/16/21-01/31/21
344.47
24632
ANTHONY POPIO
WAGES 01/16/21-01/31/21
131.94
24633
KATHLEEN S. COFOJOHN
SALARY 01/01/21-01/31/21
1,418.85
24634
ROBERT C DUNN
SALARY 01/01/21-01/31/21
868.41
24635
HENRY A. MICHAEL
SALARY 01/01/21-01/31/21
911.19
24636
SANDRA M. NUTTER
SALARY 01/01/21-01/31/21
598.36
24637
BRADLEY E VAUGHAN
SALARY 01/01/21-01/31/21
953.12
24638
DOMINION EAST OHIO
MONTHLY SERVICE
398.91
24639
VERIZON WIRELESS
MONTHLY SERVICE
44.96
24640
RICOH USA INC
COPIER MAINTENANCE
14.24
24641
LIFE FORCE MANAGEMENT INC
AMBULANCE BILLING FEES
481.87
24642
GORDON BROTHERS INC
WATER SOFTENER LEASE
150.00
24643
PORTAGE CTY TREASURER
RE JTAX FULL YR PAY
646.98
24644
PORTAGE CTY TREASURER
CEMETERY RE TAX ½ YR
828.68
24645
THE RECORD COURIER
LEGAL NOTICE ANNUAL FINANCIAL/MEETING CHANGES
57.65
24646
QUALITY IP
MONTHLY SERVICE/FIREWALL
1,547.46
24647
TREASURER STATE OF OHIO
COOPERATIVE PURCHASE PROGRAM
100.00
24648
MORTON SALT INC
ROAD SALT
1,421.20
24649
PETTIGREW HARDWARE & FEED
FD REPAIRS
17.98
24650
LEPPO EQUIPMENT
RD REPAIRS
24.76
24651
24/7MECHANICAL COMPANY LLC
REPAIRS RD GARAGE
379.36
24652
WESLEY ELECTRIC INC
REPAIRS FD METER
1,897.80
24653
TREASURER OF STATE OF OH
DRIVING RECORD REQEUSTS
115.00
EFTPS
UNITED STATES TREASURY
PAYROLL WITHHOLDING TAX
3,793.62
EFT
TREASURERE STATE OF OHIO
PAYROLL WITHHOLDING TAX
547.18
EFT
OPERS
MONTHLY PENSION
3,360.17
EFT
OP&F
MONTHLY PENSION
2,189.27
EFT
BWC
2020 INSTALLMENT
1,029.76
FISCAL OFFICER REPORT
Presented January bank reconciliations and P.O.’s.
Reported January receipts were $31,511.96.
Presented cemetery deeds for signature.
Reported need to amend temporary appropriations to pay cemetery chapel real estate tax.
RESOLUTION #21-31: Motion by Dunn to amend temporary appropriations within general fund increase 1000-110-370 by $450 and decrease 1000-110-319 by $300 and 1000-110-330 by $150, seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.
Discussed Permanent Appropriations.
RESOLUTION #21-32: Motion by Vaughan to approve 2021 permanent appropriations as presented:
Net Resources
Permanent
Estimated
Available to
Appropriation
Balance
FUND
Appropriate
Request
12/31/21
General Fund
$396,882
235,238.00
$161,644
Motor Vehicle
21,194
14,000.00
7,194
Gasoline Tax
354,031
263,700.00
90,331
Road & Bridge
194,882
141,900.00
52,982
Cemetery
43,832
32,650.00
11,182
1 Mill Fire Levy
142,062
96,700.00
45,362
2 Mill Fire Levy
228,451
161,700.00
66,751
2 Mill Fire Levy
321,323
238,000.00
83,323
Permissive Motor Vehicle
64,653
41,000.00
23,653
Fire & Rescue, Ambulance & EMS
228,466
161,700.00
66,766
Misc Revenue – Federal Grant
80,675
80,675.00
0
Non-Expendable Trust 4951
5,773
50.00
5,723
Non-Expendable Trust 4952
677
50.00
627
$2,082,901
1,467,363.00
$615,538
Seconded by Michael.
Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.
TRUSTEE REPORTS:
TRUSTEE MICHAEL
Paris Township Trustee Doreen Spicer was present to discuss complaints about engine brake noise near the intersection of SR 225 and Cableline Road. Since the problem occurs near both Township’s line the Ohio State Highway Patrol will not put a sign on a Township line.
RESOLUTION #21-33: Motion by Dunn WHEREAS, Revised Code Section 505.17 authorizes a board of township trustees to make such regulations and orders as are necessary to control passenger car, motorcycle, and internal combustion engine noise, as permitted under Revised Code Section 4513-211; and WHEREAS, Revised Code Section 4513.221 (E) (4) authorizes a board of township trustees to regulate noise from passenger cars, motorcycles, or other devises using internal combustion engines in the unincorporated area of the township by Cableline Road prohibiting racing the motor of any vehicle using an internal combustion engine in such a manner that the exhaust system emits a loud, cracking or chattering noise unusual to its normal operation; and WHEREAS. The Board of Township Trustees of Palmyra Township, Portage County Ohio, has received complaints from residents with regard to loud noises emitted by trucks using diesel engine brakes, which reduce the trucks’ rate of speed, but cause the trucks exhaust systems to emit loud, cracking or chattering noises unusual to their normal operations: and WHEREAS, such residents have complained that these noise emissions have occurred at all times of the day and night, but are particularly annoying in the dark hours when said residents are attempting to sleep; now therefore, BE IT RESOLVED by the Board of Trustees of Palmyra Township, Portage County, Ohio as follows: SECTION 1. This Board hereby determines that the use of an engine brake on a motor vehicle causes the motor vehicle’s motor to race in such a manner as to cause its exhaust system to emit a loud, cracking, or chattering noise unusual to its normal operation, and by this regulation hereby prohibits such use within the unincorporated area of the Township. This regulation does not apply to “emergency vehicles” or “public safety vehicles” as defined by Revised Code Section 4511.01 SECTION 2. Whoever violates the prohibition set forth in Section 1 above is guilty of a minor misdemeanor. SECTION 3. The effective date of this resolution shall be ten (10) calendar days after the posting of signage appropriate to carry out the purposes of this resolution. SECTION 4. This Board hereby finds and determines that all formal actions of this Board concerning and relating to the passage of this resolution were taken in open meetings of this Board and that all deliberations of this Board and of any of its committees that resulted in such formal actions were taken in meetings open to the public in compliance with all local requirements, including (without taken in meetings open to the public, in compliance with all legal requirements, including implied limitation) Ohio Revised Code Section 121.22. except as otherwise permitted thereby. Seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.
Discussed Portage County Recycle email and letter received from Bill Steiner asking for input on Township’s sharing drop off locations. Trustee Dunn will schedule zoom meeting with Bill Steiner to learn more about the current proposal.
Reported that Andrea from Portage Park District will be at the next meeting.
Discussed TWP Assn. meetings will be via zoom this year. FO Cofojohn will represent Palmyra at February 20 meeting.
TRUSTEE DUNN
Nothing to report at this time.
TRUSTEE VAUGHAN
Nothing to report at this time.
DEPARTMENT REPORTS
ZONING INSPECTOR
Verbal report presented which included an update on zoning issues.
ROAD SUPERVISOR
Verbal report presented which included updates on department activities.
FIRE CHIEF (not present)
Written report presented which included updates on fire department activity and purchase requests.
RESOLUTION #21-34: Motion by Michael to approve replacing radiator in 2013 at an estimated cost of $3,000 from Alliance Motors and replacing electrical service on station at a cost of $1,897.80 from Wesley Electric and new combo key entrance lockset for front door at a cost of $$430 and replacement of 2 bay door locksets from and closer at an estimated cost of $1,440, from US Hardware seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes,.
Open Communication
None
Safety Issues
Steve reported vandals’ have put graffiti on every road sign in the Township and wanted to know if he should file a report. Trustees agreed a report should be filed.
RESOLUTION #21-35: Motion by Michael to adjourn at 10:31 pm seconded by Vaughan.
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn, Vaughan, and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting on January 13 2021 were approved as presented.
RESOLUTION #2021-21: Motion by Michael to approve and pay the bills, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
BILLS APPROVED AND PAID:
23607
RICKY D BENNETT
WAGES 01/01/21-01/15/21
497.27
24608
R. STEVEN COSS JR
WAGES 01/01/21-01/15/21
1,871.54
24609
TIMOTHY KOHL
WAGES 01/01/21-01/15/21
543.08
24610
MARK E. GARVIN
WAGES 01/01/21-01/15/21
2,011.75
24611
CHELSEA L HARRIS
WAGES 01/01/21-01/15/21
598.23
24612
GREYSON HENDERSON
WAGES 01/01/21-01/15/21
662.66
24613
NICHOLAS R LANSINGER
WAGES 01/01/21-01/15/21
116.49
24614
ANTHONY POPIO
WAGES 01/01/21-01/15/21
140.02
24615
TIME WARNER CABLE
MONTHLY SERVICE
94.99
24616
VERIZON WIRELESS
MONTHLY SERVICE
7.04
24617
FARMERS NATIONAL BANK
VISA PURCHASES
1,434.90
24618
OHIO EDISON
STREET LIGHTS
382.42
24619
D & T, P.M. TRUCK REPAIR LLC
2013 PUMP REPAIR
325.07
24620
CONRAD’S DISPOSAL INC
MONTHLY SERVICE
44.00
24621
THE RECORD COURIER
LEGAL NOTICES-WORKSESSIONS
32.30
24622
GEORGE MORTIMER
REPAIRS JD910A
26.00
24623
PALMYRA LITTLE VILLAGE SHOPPER
FUEL PURCHASES
1,261.69
24624
PORTAGE COUNTY TREASURER
RE TAX TOWER PROPERTY
268.60
EFT
BUREAU OF WORKERS’ COMPENSATION
2020 TRUE-UP
225.00
FISCAL OFFICER
Presented December bank reconciliation, P.O.’s and miscellaneous correspondence.
Reported December receipts were $64,683.63.
Reported PC Solid Waste Contract was only for one year and expired 12/31/20.
TRUSTEE REPORTS
TRUSTEE MICHAEL
Presented 2020 Certified Road Mileage from Portage County Engineer.
RESOLUTION #2021-22: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2020, seconded by Vaughan.
Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.
Reported Jeffrey Swenton will be sending a note of resignation from the zoning committee.
Reported Dorene Spicer of Paris Township Trustee contacted him regarding complaints about Engine brake noise near Cableline and SR225 and asked for thoughts on the subject. After a brief discussion, Trustee Michael reported that making the entire section 45MPH might help the situation.
TRUSTEE DUNN
Nothing to report at this time.
TRUSTEE VAUGHAN
Nothing to report at this time.
DEPARTMENT REPORTS:
ZONING INSPECTOR
Written report presented which included department updates.
ROAD SUPERVISOR
Written report presented which included department updates.
RESOLUTION #2021-23: Motion by Michael to approve purchase of planks for cemetery at an estimated cost of $300 from Home Depot, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
FIRE CHIEF
Written report presented which included department updates.
RESOLUTION #2021-24: Motion by Michael to accept the resignations of Betina Oaks and Ryan Oaks from the fire department, seconded by Vaughan.
Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.
RESOLUTION #2021-25: Motion by Dunn to change the February 9 meeting to 9:30 am and change the February 23 meeting to 7:00pm, seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.
RESOLUTION #2021-26: Motion by Michael to pay ½ of the cemetery real estate tax if necessary if the state does not respond to application for exempt status in time for payment due date, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
Mike Delaquila and Kyle Fabricius from Quality IP were present to discuss Fire Wall, Telephone System, Server and desktop replacement. Discussion led to acknowledgement that the Fire Wall needs replaced now. We still need additional information on software needs to make server decisions at this time. FO Cofojohn reported that the phone system has not been working properly. Replacing the phone system will remove CenturyLink services. Trustees discussed replacing computers on the system at regular interval instead of all at one time.
RESOLUTION #2021-27: Motion by Michael to purchase Sophos XG 115 Security/Firewall at a cost of $599.99 and monthly recurring fee of $24.99, seconded by Vaughan.
Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.
RESOLUTION #2021-28: Motion by Dunn to purchase phone system with phones and installation estimated to be $1,800 and monthly recurring fees estimated to be $261.80, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.
Safety Issues
None
Open Communication
None
RESOLUTION #21-29: Motion by Michael to adjourn at 11:11a.m., seconded by Vaughan.
Re-organizational meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Dunn and Vaughan present.
Chairman Michael led all in attendance with the Pledge of Allegiance.
Minutes from regular meeting December 22, 2020 were approved as presented.
Minutes from special meeting January 4, 2021 were approved as presented.
RESOLUTION #21-08: Motion by Michael to approve and pay the bills, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
BILLS APPROVED AND PAID:
24561
RICKY D. BENNETT
WAGES 12/15/20-12/31/20
614.13
24562
R. STEVEN COSS JR
WAGES 12/15/20-12/31/20
2,658.67
24563
TIMOTHY F KOHL
WAGES 12/15/20-12/31/20
862.66
24564
MARK E. GARVIN
WAGES 12/15/20-12/31/20
2,412.74
24565
CHELSEA L HARRIS
WAGES 12/15/20-12/31/20
692.15
24566
NICHOLAS R LANSINGER
WAGES 12/15/20-12/31/20
373.75
24567
ANTHONY POPIO
WAGES 12/15/20-12/31/20
362.05
24568
KATHLEEN S. COFOJOHN
SALARY 12/1/20-12/31/20
1,209.63
24569
JAMES H. DEFFENBAUGH
SALARY 12/1/20-12/31/20
546.54
24570
ROBERT C DUNN
SALARY 12/1/20-12/31/20
790.91
24571
HENRY A. MICHAEL
SALARY 12/1/20-12/31/20
829.31
24572
LORI M MICHAEL
WAGES 12/1/20-12/31/20
197.39
24573
SANDRA M. NUTTER
SALARY 12/1/20-12/31/20
588.79
24574-24591
VOID
VOID
0.00
24592
DOMINION EAST OHIO
MONTHLY SERVICE
356.40
24593
VERIZON WIRELESS
MONTHLY SERVICE
7.04
24594
VERIZON WIRELESS
MONTHLY SERVICE
44.43
24595
PETTIGREW HARDWARE
FD SUPPLIES
46.92
24596
GORDON BROTHERS
WATER SYSTEM LEASE
150.00
24597
CERTURYLINK
MONTHLY SERVICE
176.54
24598
WM BENJAMIN TRUCKING
ROAD SUPPLIES
442.16
24599
QUALITY IP
MONTHLY SERVICE JAN & FEB
1,853.35
24600
PORTAGE CTY REGIONAL PLANNING
2021 ANNUAL MEMBERSHIP
2,218.44
24601
ADVANCE AUTO PARTS
RD REPAIRS NOVEMBER
47.82
24602
DEPT OF ADMIN. SERVICES OH
MARCS SERVICES 7/1/20-9/30/20
90.00
24603
BUCKEYE WELDER SALES
RD SUPPLIES
80.80
24604
RICOH USA INC
COPIER MAINTENANCE
16.54
24605
OHIO EDISON
MONTHLY SERVICE
653.59
24606
ADVANCE AUTO PARTS
RD REPAIRS DECEMBER
185.37
EFT
ODJFS
4TH QTR STATE UNEMPLOYMENT
46.70
EFT
OPERS
MONTHLY PENSION
3,431.45
EFT
OP&F
MONTHLY PENSION
2,467.75
FISCAL OFFICER REPORT
Presented B.C.’s, and P.O.’s and miscellaneous correspondence.
Presented cemetery deed for signatures.
Steve Schuller President of Palmyra Softball attended to discuss ballfields improvements to the Park including painting the concession stand, cement pad for dugout benches and continuing to install artificial turf in batting cages. Reported that other teams in Portage County are asking to use the ballfields. After a brief discussion it was determined that Palmyra teams have first dibs on use of ball fields.
RESOLUTION #21-09: Motion by Michael to enter into executive session to discuss employee compensation, seconded by Vaughan
Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.
Trustee Michael stated that the meeting is back in session.
RESOLUTION #21-10: Motion by Dunn to set wages for 2021 as follows:
Trustees & Fiscal Officer: State guidelines based on budget
Fire Chief – Full time $ 27.64 per hour
Zoning Inspector: $726.67 per month
Zoning Secretary: $ 72.73 per meeting
Road Supervisor: $ 27.64 per hour
Part-time TWP CDL Empee $ 14.61 per hour
Part-time TWP Non CDL Emp $ 13.06 per hour
Duty Crew $ 11.76 per hour base plus .20 per certificate and officer is .20.
Responder $ 8.80 per hour based on Ohio Minimum Wage
Seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-abstain.
Discussion of Fees and Policies
Advertising: Record Courier
Ambulance Billing: soft bill residents
$150 Non-transport Fee
$600.00 Basic
$700.00 Advanced Life Support I
$800.00 Advanced Life Support II
$12.00 per loaded mile reported to nearest 10th
Cemetery Fees: Resident Non-resident
Lots (Max. 4) $200.00 (each) $725.00 (each)
Adult Vault Weekday Burial $600.00 $600.00
Adult Vault Weekend Burial $800.00 $800.00
Adult Vault Holiday/ Burial $800.00 $800.00
Youth Vault Burial Weekday $500.00 $500.00
Youth Vault Burial Weekend $700.00 $700.00
Youth Vault Burial Holiday $700.00 $700.00
Baby Vault Burial-Weekday $450.00 $450.00
Baby Vault Burial Weekend $600.00 $600.00
Baby Vault Burial-Holiday $600.00 $600.00
Weekday Cremations $450.00 $450.00
Weekend Cremations $500.00 $500.00
Holiday Cremations $500.00 $500.00
All weekday burials and cremations arriving at cemetery on or after 2:00 pm local time will be charged the holiday/weekend rate.
Foundations $ 75.00 sq. ft. $ 75.00 sq. ft.
Waive foundation fee for VA supplied military markers
Cemetery Foundation deadlines: May 1st/Oct. 1st
Indigent Burial expenditure paid by township will not exceed $1,000 for burial or $900 for cremation
Copies: charge $.10 per copy
Driveway Culvert Installation:
12” Pipe $375.00 (cost per additional foot) $15.00
15” Pipe $450.00 (cost per additional foot) $20.00
18” Pipe $600.00 (cost per additional foot) $25.00
21” Pipe $750.00 (cost per additional foot) $30.00
24” Pipe $900.00 (cost per additional foot) $35.00
Strip mining and gravel extraction………………………………………….……. $100.00
Others……………………… TO BE DETERMINED BY THE TOWNSHIP TRUSTEES
ZONING BOOK:
Zoning book………………POSTAGE FOR MAILING EXTRA…………………. $15.00
MYLARS:
Sign Mylar …………………………………………………………….…….………. $25.00
BOARD OF ZONING APPEALS:
Appeals and applications ……………….……………………………………….. $150.00
ZONING COMMISSION:
Amendments …………………………..………………….…………….………… $150.00
Material
Foam (5 Gal.) $230.00
20# dry Chemical $149.50
10# dry Chemical $ 85.25
Internet Auction Policy: Rescinded 1/13/21
Waive reading of minutes for 2021. The Chairman will ask for corrections and then state that the minutes are approved. The minutes will be provided to the board prior to the meeting and copies available for the public and the unofficial minutes will be posted on the township’s website.
Allow trustees, fiscal officer, road supervisor and fire chief authority make emergency purchases of up to $1,000 between meetings.
Payroll taxes, state unemployment tax, worker’s compensation and retirement contributions will be paid electronically.
RESOLUTION #21-11: Motion by Michael to approve the 2021 fees and policies as stated, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
RESOLUTION #21-12: Motion by Dunn WHEREAS, Section 5513.01 (B) provides the opportunity for Counties, Townships, Municipal Corporations, Conservancy Districts, Township Park Districts, and Park Districts created under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit Authorities, Regional Airport Authorities, Regional Water and Sewer Districts, County Transit Boards, State Universities or Colleges to participate in contracts of the Ohio Department of Transportation for the purchase of machinery, material, supplies or other articles.
NOW, THEREFORE, Be it ordained by Palmyra Township Board of Trustees
SECTION 1.
That the Palmyra Township Chairperson hereby requests authority in the name of Palmyra Township to participate in the Ohio Department of Transportation contracts for the purchase of machinery, materials, supplies or other articles which the Department has entered into pursuant to Ohio Revised Code Section 5513.01 (B).
SECTION 2.
That the Chairperson is hereby authorized to agree in the name of Palmyra Township to be bound by all terms and conditions as the Director of Transportation prescribes.
SECTION 3.
That the Chairperson is hereby authorized to agree in the name of Palmyra Township to directly
pay vendors, under each such contract of the Ohio Department of Transportation in which Palmyra Township participates, for items it receives pursuant to the contract.
SECTION 4.
That Palmyra Township agrees to be responsible for resolving all claims or disputes arising
out of its participation in the cooperative purchasing program under Section 5513.01(B) of the Ohio Revised Code. The Palmyra Township agrees to waive any claims, actions, expenses, or other damages arising out of its participation in the cooperative purchasing program which the Palmyra Township may have or claim to have against ODOT or its employees, unless such liability is the result of negligence on the part of ODOT or its employees, seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.
RESOLUTION #21-13: Motion by Michael to make the following 2021 appointments:
Ohio Attorney General Primary Collection Agent
First Federal Credit – Secondary Collection Agent
Henry Michael – CDL Supervisor
Quality IP LLC – Computer Network Administrator
___________________- Zoning Commission – 5-year term expiring 12/31/25
___________________ – Zoning Board Appeals – 5-year term expiring 12/31/25
RESOLUTION #2021-14: Motion by Michael that date and we sign closure authorizations 19-037 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
Presented OTARMA Ballot. After brief discussion and with no time to look into who is running the Trustees decided not to vote at this time.
TRUSTEE DUNN
Nothing to report at this time.
TRUSTEE VAUGHAN
Nothing to report at this time.
DEPARTMENT REPORTS
ZONING INSPECTOR (not present)
Written report presented which included zoning activities.
ROAD SUPERVISOR
Report presented which included purchases made, completed projects and upcoming projects and purchase requests.
RESOLUTION #21-15: Motion by Dunn to approve purchase of oil drum and hydraulic oil drum at an estimated cost of $755 from Advance Auto, seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.
FIRE CHIEF
Written report presented which included End of Year Report personnel, training and grant updates.
RESOLUTION #21-16: Motion by Michael to accept resignation of Ryan McDivitt from the fire department, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
RESOLUTION #21-17: Motion by Michael to send Anthony Popio to MCCTC for Firefighter I training at a cost of $1,400, seconded by Dunn
Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.
RESOLUTION #21-18: Motion by Dunn to approve AFG grant application for replacement of 2018-estimated cost of replacement is $500,000 and 10% match, seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.
Discussed replacing 2026 with F150 crew cab at an estimated cost of $43K
Discussed bid advertisement for SCBA FEMA grant.
RESOLUTION #21-19: Motion by Dunn to advertise bid for SCBA’s February 16 and February 23, bids to be received by March 8 at 5:00pm and will be opened March 9, 2021 at 7:00 pm prior to regularly scheduled meeting, seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.
Safety Issues
None
Open Communication
None
RESOLUTION #21-20: Motion by Michael to adjourn at 8:34 pm seconded by Vaughan.
Special re-organizational meeting called to order at 5:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn and Michael present.
FO Cofojohn led all in attendance with the Pledge of Allegiance.
Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Chairman. Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.
RESOLUTION #21-01: Motion by Dunn to close the nominations, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes.
Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Vice-Chairman. Trustee Michael nominated Robert Dunn. FO Cofojohn asked if there were any more nominations.
RESOLUTION #21-02: Motion by Michael to close the nominations seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
RESOLUTION #21-03: Motion by Michael to enter into executive session to discuss James Deffenbaugh replacement, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
Meeting called back to order.
RESOLUTION #21-04: Motion by Dunn to appoint Bradley Vaughan to open trustee position with term expiring December 31, 2021, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes.
RESOLUTION #21-05: Motion by Dunn to set reorganizational meeting for January 13, 2021 at 7pm, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes.
RESOLUTION #21-06 Motion by Michael to table rest of reorganizational resolutions until January 13, 2021, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
RESOLUTION #21-07: Motion by Michael to adjourn at 5:28 pm seconded by Dunn.
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting on December 8, 2020 approved as presented.
Minutes from special work session on December 9, 2020 approved as presented.
Minutes from special work session on December 17, 2020 approved as presented.
RESOLUTION #2020-186: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
BILLS APPROVED AND PAID:
24534
RICKY D BENNETT
WAGES 12/01/20-12/15/20
423.01
24535
R. STEVEN COSS JR
WAGES 12/01/20-12/15/20
2,068.69
24536
TIMOTHY F KOHL
WAGES 12/01/20-12/15/20
505.56
24537-24546
VOID
VOID
0.00
24547
MARK E. GARVIN
WAGES 12/01/20-12/15/20
2,100.43
24548
CHELSEA L HARRIS
WAGES 12/01/20-12/15/20
941.66
24549
GREYSON C HENDERSON
WAGES 12/01/20-12/15/20
268.02
24550
NICHOLAS R LANSINGER
WAGES 12/01/20-12/15/20
134.37
24551
ANTHONY POPIO
WAGES 12/01/20-12/15/20
86.68
24552
CONRADS DISPOSAL INC
MONTHLY SERVICE
44.00
24553
TIME WARNER CABLE
MONTHLY SERVICE
94.99
24554
FARMERS NATIONAL BANK
VISA PURCHASES
756.31
24555
LIFE FORCE MANAGEMENT INC
AMBULANCE BILLING FEES
646.50
24556
MUNICIPAL EMERGENCY SERVICES
FD SUPPLIES
513.25
24557
OHIO EDISON
MONTHLY SERVICE
918.09
24558
UH OCCUPATIONAL HEALTH PORTAGE
FD PHYSICAL
60.00
24559
OSCAR BRUGMANN SAND & GRAVEL
ROAD SUPPLIES
607.97
EFT
TREASURER STATE OF OHIO
PAYROLL WITHHOLDING TAX
489.48
EFTPS
UNITED STATE TREASURY
PAYROLL WITHHOLDING TAX
3,603.40
FISCAL OFFICER
Presented P.O.’s and miscellaneous correspondence.
TRUSTEE REPORTS
TRUSTEE MICHAEL
Thank Jim for his 50 plus years of service to the Township and said he would be deeply missed.
Presented NOPEC 2021 Sponsorship Award.
RESOLUTION #2020-187: Motion by Michael to apply for 2021 NOPEC Sponsorship grant for $1,000, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
TRUSTEE DEFFENBAUGH
Reported new labor law poster is posted that includes the CARES Act rules.
TRUSTEE DUNN
Also thanked Jim for his many years of service to the Township.
DEPARTMENT REPORTS:
ZONING INSPECTOR
Written report presented which included zoning activities.
ROAD SUPERVISOR
Written report presented which included department activities.
FIRE CHIEF
Written report presented which included department activity and purchase requests.
RESOLUTION #2020-188: Motion by Michael to approve EMSD grant purchase of Incident Command Boards at an estimated cost of $425, Aluminum Apparatus Crew Tags at an estimated cost of $168from My-Lor Inc and Helmet Tags and hooks at an estimated cost of $540 from American Trademark Company, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
RESOLUTION #2020-189: Motion by Michael regretfully accept the resignation of Charles Campbell from the fire department, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
RESOLUTION #2020-190: Motion by Michael to approve applying for Firehouse Foundation Grant for the purchase of a set of battery power Genesis E Combination Tool and battery power Genesis E Force Ram to be carried on 2011 Squad at an estimated cost of $23,387.00 seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
RESOLUTION #2020-191: Motion by Deffenbaugh to approve repairs to 2013 primer pump at an estimated cost of $600 seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
Chairman Michael reported he was not ready to make a decision regarding the open trustee position. After brief discussion a special meeting to appoint new trustee, date of 1/4/21 was set.
RESOLUTION #2020-192: Motion by Dunn to set special meeting to appoint new trustee on January 4, 2021 at 5pm seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
Safety Issues
Tim Paulus reported there were poles leaning on Tallmadge Rd. Steve reported he has called about them two times already.
Open Communication
Tim Paulus asked why the Township did not apply for CARES ACT funds. FO Cofojohn reported that the Township did not have significant COVID expenses and was not spending funds like other entities are spending the funds.
Thank Jim for his many years of service.
RESOLUTION #20-193: Motion by Michael to adjourn at 9:57 a.m., seconded by Dunn.
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting on November 10, 2020 approved as presented.
RESOLUTION #2020-173: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
BILLS APPROVED AND PAID:
24477
RICKY D BENNETT
WAGES 11/01/20-11/15/20
464.72
24478
R. STEVEN COSS JR
WAGES 11/01/20-11/15/20
1,850.22
24479
TIMOTHY F KOHL
WAGES 11/01/20-11/15/20
508.31
24480
MARK E. GARVIN
WAGES 11/01/20-11/15/20
1,780.28
24481
CHELSEA L HARRIS
WAGES 11/01/20-11/15/20
310.87
24482
NICHOLAS R LANSINGER
WAGES 11/01/20-11/15/20
254.90
24483
SHAWN A SCHRECKENGOST
WAGES 11/01/20-11/15/20
192.97
24484
MATTHEW K BENNETT
REPLACE LOST CK#24207 6/9/20
53.94
24485
CONRADS DISPOSAL INC
MONTHLY SERVICE
44.00
24486
TIME WARNER CABLE
MONTHLY SERVICE
94.99
24487
ADVANCE AUTO PARTS
RD REPAIRS
22.64
24488
UH OCCUPATIONAL HEALTH PORTAGE
PRE EMPLOYMNT/FD REQUIREMENTS
170.00
24489
OHIO EDISON
MONTHLY SERVICE
905.26
24490
ALLIANCE MOTORS INC
4700 REPAIRS
133.39
24491
ANTHONY POPIO
REIMBURSE BCI
36.00
24492
E.L. WELDING INC
REPAIRS SALT SPREADER
1,019.18
24493
PRAXAIR DISTRIBUTION INC
EMS SUPPLIES
157.41
24494
TSI WESTERN STAR
4700 REPAIRS
6,125.34
24495
BOUND TREE MEDICAL LLC
EMS SUPPLIES
190.99
24496
SANDRA NUTTER
REIMBURSE PRINTING
54.00
24497
FARMERS NATIONAL BANK
VISA PURCHASES
610.90
24498
VERIZON
MONTHLY SERVICE
7.04
FISCAL OFFICER
Presented P.O.’s and miscellaneous correspondence.
Presented 2021 temporary appropriations.
RESOLUTION #20-174: Motion by Michael to approve 2021 temporary appropriations as presented,
Temporary
Appropriation
FUND
Request
General Fund
102,600.00
Motor Vehicle
8,000.00
Gasoline Tax
69,000.00
Road & Bridge
48,800.00
Cemetery
8,000.00
1 Mill Fire Levy
41,425.00
2 Mill Fire Levy
64,900.00
2 Mill Fire Levy
13,000.00
Permissive Motor Vehicle
23,000.00
Fire & Rescue, Ambulance & EMS
64,000.00
442,725.00
Seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
TRUSTEE REPORTS
TRUSTEE MICHAEL
Presented bridge weight reductions but that none were located within the Township.
TRUSTEE DEFFENBAUGH
Reported need to nominate Dependency Fund representatives.
RESOLUTION #20-175: Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2021 Dependency board, seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
TRUSTEE DUNN
Reported need to schedule special work session to hold interviews.
RESOLUTION #20-176: Motion by Dunn to hold special work session on December 9, 2020 at 5:00pm to hold interviews for soon to be open Township Trustee term expiring 12/31/21, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
DEPARTMENT REPORTS:
ZONING INSPECTOR (not present)
No written report presented.
ROAD SUPERVISOR (not present)
No written report presented.
FIRE CHIEF
Written report presented which included department activity.
Safety Issues
None
Open Communication
None
RESOLUTION #20-177: Motion by Michael to adjourn at 10:11 a.m., seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting on November 10, 2020 approved as presented.
RESOLUTION #2020-173: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
BILLS APPROVED AND PAID:
24477
RICKY D BENNETT
WAGES 11/01/20-11/15/20
464.72
24478
R. STEVEN COSS JR
WAGES 11/01/20-11/15/20
1,850.22
24479
TIMOTHY F KOHL
WAGES 11/01/20-11/15/20
508.31
24480
MARK E. GARVIN
WAGES 11/01/20-11/15/20
1,780.28
24481
CHELSEA L HARRIS
WAGES 11/01/20-11/15/20
310.87
24482
NICHOLAS R LANSINGER
WAGES 11/01/20-11/15/20
254.90
24483
SHAWN A SCHRECKENGOST
WAGES 11/01/20-11/15/20
192.97
24484
MATTHEW K BENNETT
REPLACE LOST CK#24207 6/9/20
53.94
24485
CONRADS DISPOSAL INC
MONTHLY SERVICE
44.00
24486
TIME WARNER CABLE
MONTHLY SERVICE
94.99
24487
ADVANCE AUTO PARTS
RD REPAIRS
22.64
24488
UH OCCUPATIONAL HEALTH PORTAGE
PRE EMPLOYMNT/FD REQUIREMENTS
170.00
24489
OHIO EDISON
MONTHLY SERVICE
905.26
24490
ALLIANCE MOTORS INC
4700 REPAIRS
133.39
24491
ANTHONY POPIO
REIMBURSE BCI
36.00
24492
E.L. WELDING INC
REPAIRS SALT SPREADER
1,019.18
24493
PRAXAIR DISTRIBUTION INC
EMS SUPPLIES
157.41
24494
TSI WESTERN STAR
4700 REPAIRS
6,125.34
24495
BOUND TREE MEDICAL LLC
EMS SUPPLIES
190.99
24496
SANDRA NUTTER
REIMBURSE PRINTING
54.00
24497
FARMERS NATIONAL BANK
VISA PURCHASES
610.90
24498
VERIZON
MONTHLY SERVICE
7.04
FISCAL OFFICER
Presented P.O.’s and miscellaneous correspondence.
Presented 2021 temporary appropriations.
RESOLUTION #20-174: Motion by Michael to approve 2021 temporary appropriations as presented,
Temporary
Appropriation
FUND
Request
General Fund
102,600.00
Motor Vehicle
8,000.00
Gasoline Tax
69,000.00
Road & Bridge
48,800.00
Cemetery
8,000.00
1 Mill Fire Levy
41,425.00
2 Mill Fire Levy
64,900.00
2 Mill Fire Levy
13,000.00
Permissive Motor Vehicle
23,000.00
Fire & Rescue, Ambulance & EMS
64,000.00
442,725.00
Seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
TRUSTEE REPORTS
TRUSTEE MICHAEL
Presented bridge weight reductions but that none were located within the Township.
TRUSTEE DEFFENBAUGH
Reported need to nominate Dependency Fund representatives.
RESOLUTION #20-175: Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2021 Dependency board, seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
TRUSTEE DUNN
Reported need to schedule special work session to hold interviews.
RESOLUTION #20-176: Motion by Dunn to hold special work session on December 9, 2020 at 5:00pm to hold interviews for soon to be open Township Trustee term expiring 12/31/21, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
DEPARTMENT REPORTS:
ZONING INSPECTOR (not present)
No written report presented.
ROAD SUPERVISOR (not present)
No written report presented.
FIRE CHIEF
Written report presented which included department activity.
Safety Issues
None
Open Communication
None
RESOLUTION #20-177: Motion by Michael to adjourn at 10:11 a.m., seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
If you are interested in applying for the Trustee vacancy with a term expiring 12/31/2021 please email an updated resume to Kathy Cofojohn at k.cofojohn@palmyratownship.com or mail to Kathy S. Cofojohn Palmyra Township 10100 Williams Road Diamond, OH 44412
Resumes must be received or postmarked by 12/01/2020
Applicants must be 18 and a resident of Palmyra Township