Budget hearing 7/8/2019 unofficial minutes

Budget hearing called to order by Chairperson Michael at 7:00 p.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance with the Pledge of Allegiance.

Fiscal Officer Cofojohn presented the 2020 budget as follows:

      UNENCUMBERED UNENCUMBERED ESTIMATED 2020 2020 ESTIMATED FUND FUND 1/1/2020  REVENUES  EXPENDITURES FUND 12/31/2020 General Fund  $        93,422.68  $     43,929.00  $    177,155.00  $       60,196.68 Motor Vehicle                     8,248.58             6,000.00            8,000.00             6,248.58 Gasoline Tax                   69,897.72           90,700.00        119,300.00           41,297.72 Road & Bridge                    52,463.01           56,196.00          78,600.00           30,059.01 Cemetery              7,153.80           16,000.00          17,200.00             5,953.80 1 Mill Fire Levy              37,260.63           56,503.00          69,100.00           24,663.63 2 Mill Fire Levy                     64,582.43         112,006.00        131,300.00           45,288.43 2 Mill Fire/EMS Levy                     29,616.58         112,030.00        105,500.00           36,146.58 Permissive Motor Vehicle                 23,928.03           28,250.00          38,000.00           14,178.03 Fire & Rescue, Ambulance & EMS                  64,303.97           75,000.00        104,050.00           35,253.97 Non-Expendable Trust 4951                         5,161.82                450.00               150.00             5,461.82 Non-Expendable Trust 4952                 464.50                  10.00                 50.00                424.50  $      456,503.75  $     97,074.00  $    848,405.00  $     305,172.75                    

RESOLUTION #19-104:  Motion by Deffenbaugh to approve the 2020 budget as presented, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-105:  Motion by Michael to close the budget hearing at 7:03 p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

___________________________                                __________________________________

Henry Michael, Chairperson                                                     Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________

James Deffenbaugh, Vice- Chairman                           Robert Dunn, Trustee h�D

Bid opening minutes 7/8/2019

Bid Opening called to order by Chairperson Michael at 7:04 p.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

One sealed envelope was received.

Chairman Michael opened the envelope and read it to the attendees.

S.K. Masonry Services LLC bid $15,064 for masonry work on Cemetery Chapel.

Chairman Michael will contact Portage County Prosecuting Attorney to see how we can proceed.

RESOLUTION #19-106:  Motion by Michael to close the bid opening at 7:07 p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

___________________________                                __________________________________

Henry Michael, Chairperson                                                     Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________ 4BgozBZiqL7EC7ihEYh9o0J2dRvas8+oihIypMlmVz6AsFxGAE9UEBQQ15No3hPA+5wOYENUOHQAL0kVXyAJRReBTUHMoRFAhyAUYGQaMRlVXAC4a6GHxhrIC0WkRlCyFJNKDSERy6jnCP

Unofficial Regular Meeting Minutes July 8, 2019

Regular meeting called to order at 7:08 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting June 20, 2019 were approved as presented.

RESOLUTION #19-­107: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23611   RICKY D BENNETT WAGES 06/16/19-06/30/19 347.76
23612   R. STEVEN COSS JR WAGES 06/16/19-06/30/19 1,669.93
23613   DONALD J LUTZ WAGES 06/16/19-06/30/19 407.46
23614   LINDSAY Y DAVIS WAGES 06/16/19-06/30/19 520.61
23615   MARK E. GARVIN WAGES 06/16/19-06/30/19 1,935.14
23616   CHELSEA L HARRIS WAGES 06/16/19-06/30/19 598.28
23617   GREYSON C HENDERSON WAGES 06/16/19-06/30/19 143.35
23618   LISA SCHRECKENGOST WAGES 06/16/19-06/30/19 315.43
23619   KATHLEEN S. COFOJOHN SALARY 06/01/19-06/30/19 1,397.63
23620   JAMES H. DEFFENBAUGH SALARY 06/01/19-06/30/19 620.98
23621   ROBERT C DUNN SALARY 06/01/19-06/30/19 825.94
23622   HENRY A. MICHAEL SALARY 06/01/19-06/30/19 910.78
23623   SANDRA M. NUTTER SALARY 06/01/19-06/30/19 581.48
23624   CENTURYLINK MONTHLY SERVICE 145.94
23625   DOMINION EAST OHIO MONTHLY SERVICE 68.94
23626   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23627   RICOH USA INC COPIER MAINTENANCE 9.47
23628   VERIZON WIRELESS MONTHLY SERVICE 43.86
23629   PORTAGE COUNTY TWP ASSN ANNUAL FEES 184.00
23630   GAMETIME C/O DAVID WILLIAMS ASSOC BALANCE PLAYGROUND EQUIP. 11,870.00
23631   DAMON INDUSTIRES INC FD SUPPLIES 2,013.45
23632   HOWLAND TWP FIRE & EMS TRAINING 2 FFI & FFII TRAINING 3,445.00
23633   OHIO EDISON CO STREETLIGHTS 378.36
23634   FIRE FORCE INC FD SUPPLIES 913.90
23635   CONSTELLATION NEWENERGY MONTHLY SERVICE 7.55
23636   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 443.22
23637   THE RECORD COURIER LEGAL NOTICES 213.25
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,932.66
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 541.32
EFT   OPERS MONTHLY PENSION 3,112.05
EFT   OP&F MONTHLY PENSION 2,129.96
EFT   BWC 2019 INSTALLMENT 590.91
EFT   OH DEPT JOB & FAMILY SERVICES QTRLY UNEMPLOYMENT TAX 110.22

FISCAL OFFICER REPORT

  1. Presented June bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. June receipts were $22,677.47.
  3. Discussed what was needed to wrap up the Nature Works Grant.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he and Bob received another lesson on the new website.  Bob will take the lead on the website.
  2. Reported receiving update from Quality IP that the Dell PowerEdge server warranty is expiring 8/24/19.

RESOLUTION #19-108: Motion by Deffenbaugh to renew Dell PowerEdge Server warranty at a cost of $206.65, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Presented Life Force Closure Authorizations.

RESOLUTION #19-109: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0181 and 17-0314 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported Quality IP informed him that four Windows 7 computers needed replaced by January 14 due to Microsoft discontinuing support for Windows 7 at a cost of $4,779.49. Two other computers just need a free update to Windows 10. Deffenbaugh requested a quote to upgrade the four systems to Windows 10 at a cost of $812.38.

RESOLUTION #19-110: Motion by Deffenbaugh to upgrade 4 computers to Windows 10 at an estimated cost of $812.38, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported that he spoke with Bill Steiner and they were having problems with not enough trucks and drivers.  Dunn told them we want to get the survey out to our residents no later than September so we know whether to pursue the curbside recycling or not.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-111: Motion by Michael to purchase approximately 100 tons of hot patch at an estimated cost of $65 per ton from Kokosing Materials, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

FIRE CHIEF

  1. Written report presented which included, equipment and training status and grant updates.

Safety Issues

None

Open Communication

None

RESOLUTION #19-112 Motion by Michael to adjourn at 7:52 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                           

June 20 2019 meeting

PALMYRA TOWNSHIP TRUSTEES

June 20, 2019

Regular Meeting called to order at 7:02 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present. 

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 11, 2019 were approved as presented.

RESOLUTION #19-96: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes.

Chairman Michael entered the meeting.

BILLS APPROVED AND PAID:

23591 RICKY D BENNETT WAGES 06/01/19-06/15/19 671.16
23592 R. STEVEN COSS JR WAGES 06/01/19-06/15/19 1,962.90
23593 DONALD J LUTZ WAGES 06/01/19-06/15/19 681.94
23594 LINDSAY Y DAVIS WAGES 06/01/19-06/15/19 617.76
23595 MARK E. GARVIN WAGES 06/01/19-06/15/19 2,016.34
23596 CHELSEA L HARRIS WAGES 06/01/19-06/15/19 639.71
23597 GREYSON C HENDERSON WAGES 06/01/19-06/15/19 132.32
23598 NOLAN KETTLE WAGES 06/01/19-06/15/19 253.59
23599 SHAWN A
SCHRECKENGOST
WAGES 06/01/19-06/15/19 250.66
23600 BRANDON C ZACK WAGES 06/01/19-06/15/19 39.25
23601 OHIO EDISON MONTHLY SERVICE 642.72
23602 BIERY’S GARAGE DOOR STATION REPAIRS 1,725.00
23603 FARMERS NATIONAL
BANK
VISA PURCHASES 619.86
23604 FIRE FORCE MSA SUPPLIES 55.00
23605 SCOTT DISPOSAL 2019 CLEAN UP 5,388.95
23606 VERIZON WIRELESS  MONTHLY SERVICE 7.05
23607 PALMYRA LITTLE
VILLAGE SHOPPER
FUEL PURCHASES 859.52
23608 TIME WARNER CABLE MONTHLY SERVICE 69.99
23609 CONRAD’S DISPOSAL MONTHLY SERVICE 69.00
23610 LIFE FORCE MANAGEMENT INC MONTHLY SERVICE 215.07

FISCAL OFFICER

  1. Presented trustees with the recommendation from the Zoning commission to rezone NE corner of I76 and SR225.

RESOLUTION #19-97: Motion by Michael to set public hearing on whether to rezone NE corner of I76 and SR 225 from residential to commercial on July 8, 2019 at 6:30p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-98: Motion by Deffenbaugh to hire Brandon Zack to help with Township Cleanup at a rate of $8.55 per hour effective June 6, 2019, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported the website is almost complete but it is taking longer to post all the minutes on the website then they thought.
  2. Reported there has been no bids on the bleachers on Ebay.
  3. Reported we recycled 434 lbs of electronics at cleanup and presented a check for $26.46 from Akron Canton Computer Recycling LLC.

TRUSTEE DUNN

  1. Reported he did email Dawn at Portage Recycling and that she would let him know when they are ready to mail survey to residents.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

  1. Written report presented which included upcoming projects, completed projects and issues.

RESOLUTION #19-99: Motion by Michael to proceed with chip seal project pending approval from prosecutor’s office and if it is limited to 45K then we will proceed with chip seal of Henderson and Jones roads, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which includes purchase requests and personnel, equipment training and grant updates.

RESOLUTION #19-100: Motion by Michael to approve purchase of 3 pairs of turnout boots at an estimated cost of $900 plus shipping and approve hose and ladder testing at an estimated cost of $1,500 and to purchase EMS supplies at an estimated cost of $498.22, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-101:  Motion by Michael to adjourn at 7:34pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

June 11 2019 meeting

PALMYRA TOWNSHIP TRUSTEES

June 11, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting May 29, 2019 were approved as presented.

RESOLUTION #19-88: Motion by Deffenbaugh to approve and pay the bills, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23551 RICKY D BENNETT WAGES 05/16/19-05/31/19 534.38
23552 R. STEVEN COSS JR WAGES 05/16/19-05/31/19 2,136.20
23553 DONALD J LUTZ WAGES 05/16/19-05/31/19 500.52
23554 MATTHEW K BENNETT RESPONDER TIME 269.41
23555 CHARLES D CAMPBELL RESPONDER TIME 188.69
23556 LINDSAY Y DAVIS WAGES 05/16/19-05/31/19 673.34
23557 MARK E. GARVIN WAGES 05/16/19-05/31/19 1,691.50
23558 CHELSEA L HARRIS WAGES 05/16/19-05/31/19 950.13
23559 GREYSON C HENDERSON WAGES 05/16/19-05/31/19 386.92
23560 BRIAN K KELDERHOUSE RESPONDER TIME 63.88
23561 NOLAN KETTLE RESPONDER TIME 90.42
23562 LISA SCHRECKENGOST RESPONDER TIME 45.14
23563 NICHOLAS H
SCHRECKENGOST
WAGES 05/16/19-05/31/19 170.30
23564 SHAWN A
SCHRECKENGOST
WAGES 05/16/19-05/31/19 442.42
23565 RYAN S SHANKLE RESPONDER TIME 125.60
23566 KATHLEEN S.
COFOJOHN
SALARY 05/01/19-05/31/19 1,397.63
23567 JAMES H.
DEFFENBAUGH
SALARY 05/01/19-05/31/19 620.98
23568 ROBERT C DUNN SALARY 05/01/19-05/31/19 825.94
23569 HENRY A. MICHAEL SALARY 05/01/19-05/31/19 910.78
23570 SANDRA M. NUTTER SALARY 05/01/19-05/31/19 581.48
23571 FLORIDA STATE DISBURSEMENT UNIT GARNISHMENT 118.64
23572 CENTURYLINK MONTHLY SERVICE 165.63
23573 DOMINION EAST OHIO MONTHLY SERVICE 75.64
23574 QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23575 CONSTELLATION NEWENERGY MONTHLY SERVICE 31.86
23576 VERIZON WIRELESS MONTHLY SERVICE 43.86
23577 RICOH USA, INC COPIER MAINTENANCE 9.17
23578 TREASURER OF STATE QTRLY UAN FEES 762.00
23576 CITY OF RAVENNA QTRLY DISPATCH FEES 3,825.00
23580 PETTIGREW HARDWARE FD REPAIRS 4.48
23581 CLEARWATER SYSTEMS INC FD SUPPLIES 40.00
23582 ESO SOLUTIONS INC FIREHOUSE SOFTWARE 360.00
23583 LEPPO EQUIPMENT RD REPAIRS 68.40
23584 BIERY’S GARAGE DOORS STATION REPAIRS 250.00
23585 CHARLIE’S DRAIN
SERVICE
STATION REPAIRS 130.00
23586 SUZIE KRAUS REPLACE CK#23128 10/09/18 36.00
23587 LINDA OSBORN REIMBURSE
OVERPMT
50.00
23588 COIA IMPLEMENT
SALES
RD REPAIRS 15.28
23589 UH OCCUPATIONAL
HEALTH
ODOT ALCOHOL TEST 35.00
23590 GAMETIME C/O DAVID WILLIAMS ASSOC PLAYGROUND
EQUIPMENT
17,587.63
EFTPS UNITED STATES
TREASURY
PAYROLL
WITHHOLDING TAX
3,730.97
EFT TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 515.71
EFT OPERS MONTHLY PENSION 3,191.12
EFT OP&F MONTHLY PENSION 1,942.74
EFT BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented May bank reconciliations and PO’s ad BC’s.
  2. May receipts were $48,767.63.
  3. Presented Draft 2020 Budget for review.

RESOLUTION #19-89: Motion by Dunn to set budget hearing July 8, 2019 at 7:00 pm with bid opening and regular meeting to follow, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported that the TWP Cleanup went very well.

TRUSTEE DEFFENBAUGH

  1. Reported that he put the Bleachers for sale on Ebay for 10 days.
  2. Reported he received an email from Portage County Land Bank.  They would like to take the house next to where the mote was located down if the Trustees agree. 

RESOLUTION #19-90: Motion by Dunn to make 10260 Tallmadge Rd a demo priority to the PC Land Bank, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Reported they had not heard anything regarding the curbside recycling survey.  Bob will contact Bill Steiner.
  • Reported they have not heard anything regarding the website. Something must be up.

TRUSTEE DUNN

  1. Reported he received an anonymous $50 donation to go toward the cemetery building chapel.
  2. Would like to publicly thank Steve and the road department and Chief and the fire Department for their hard work on the cleanup. There were 325 vehicles counted which is the third most vehicles for a cleanup event.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included new permits and updates on zoning applications and issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-91: Motion by Michael to repair us mower at an estimated cost of $1100 from Leppo Equipment, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-92: Motion by Michael to request estimate for Portage County Engineer to chip & seal Henderson and Jones Road and fire Department parking lot, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel updates, apparatus, equipment status and grant updates.

RESOLUTION #19-93: Motion by Michael to approve snaking out main building drain line to septic at a cost of $130 and repair overhead garage door lower bays at an estimated cost of $400 and purchase a new garage door closer for lower bay door at an estimated cost of $1,575 and to renew firehouse software at an estimated cost of $360 and to replace motor controller for stair chair at an estimated cost of $3,101.81, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-94: Motion by Michael to enter into Cooperation Agreement for Wildland Fire Suppression, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Safety Issues

Chief Garvin reported a complaint about a house on 225 with asbestos shingles. Reported there are squatters living there. Asked if house could be torn down by the PC Land Bank.  Trustees reported taxes are paid so the house is not eligible for the program.  Need to report the squatters to someone.

Open Communication

None

RESOLUTION #19-95: Motion by Michael to adjourn at 7:47 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

NOTICE OF TAKING BIDS AND PROPOSALS FOR THE PALMYRA TOWNSHIP CEMETERY CHAPEL PROJECT

The Palmyra Township Board of Trustees is in the process of determining the construction of a Chapel in the Palmyra Township Cemetery located at: 9157 Tallmadge Road, Palmyra Township, Ohio. Initial plans have been drafted on behalf of Palmyra Township and may be inspected and reviewed by contacting Steve Coss 330-654-4098 Ext.114

The Palmyra Township Board of Trustees is open to taking sealed bids and sealed proposals for labor to be provided for the Chapel project, as well as materials to be provided for the Chapel project.  Interested contractors and vendors may submit sealed bids and sealed proposals for the entire project, or may submit sealed unit bids and sealed proposals for portions of the labor to be provided and portions of materials to be provided. Further, interested contractors and vendors may donate labor and materials for this project as may be approved by the Palmyra Township Board of Trustees.

The Palmyra Township Board of Trustees will receive sealed bids and sealed proposals until July 8, 2019 at 5:oo pm, and interested parties are to submit such sealed bids and sealed proposes care of the following: Steve Coss 3956 ST RT 225 Diamond OH 44412 All sealed bids and sealed proposals submitted will be opened at a public meeting of the Palmyra Township Board of Trustees on: July 8, 2019 at 7:00 pm, at which time the Palmyra Township Board of Trustees will then determine the appropriate manner of proceeding with Chapel construction, including with the provision of labor and materials.

Construction plans and specifications, may be examined at the Palmyra Fire Station located 3956 ST RT 225 Palmyra Ohio 44412 from 6 am until 6 pm M-F. These documents may be obtained for a non-refundable fee of $40 payable to Palmyra Township Trustees for each set.  Shipping charges are separate and are the responsibility of each bidder. No responsibility is assumed by the Palmyra Township Trustees for documents received too late for filing a bid.

The Palmyra Township Board of Trustees reserves the right to reject any and all bids. The Palmyra Township Board of Trustees will proceed in the construction of the Chapel project so that the participating contractors and vendors approved by the Board of Trustees are able to assist Palmyra Township in the construction of a sound and appropriate structure built to applicable codes and within cost effective means. 

Please Advertise:

6/4, 6/11, 6/18

Kind Regards,

Kathleen S. Cofojohn, Fiscal Officer

Palmyra Township

10100 Williams Rd

Diamond, OH  44412

(330) 654-4098 Extension 211

E-mail  k.cofojohn@palmyratownship.com

May 29, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

May 29, 2019

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on May 14, 2019 were approved as presented.

RESOLUTION #19-79: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23535   RICKY D BENNETT WAGES 05/01/19-05/15/19 493.32
23536   R. STEVEN COSS JR WAGES 05/01/19-05/15/19 1,818.84
23537   DONALD J LUTZ WAGES 05/01/19-05/15/19 505.93
23538   LINDSAY Y DAVIS WAGES 05/01/19-05/15/19 501.67
23539   MARK E. GARVIN WAGES 05/01/19-05/15/19 1,947.31
23540   CHELSEA L HARRIS WAGES 05/01/19-05/15/19 501.94
23541   GREYSON C HENDERSON WAGES 05/01/19-05/15/19 502.50
23542   NOLAN KETTLE WAGES 05/01/19-05/15/19 973.69
23543   LISA SCHRECKENGOST WAGES 05/01/19-05/15/19 21.32
23544   NICHOLAS H SCHRECKENGOST WAGES 05/01/19-05/15/19 173.48
23545   FARMERS NATIONAL BANK VISA PURCHASES 1,429.91
23546   TIME WARNER CABLE MONTHLY SERVICE 69.99
23547   VERIZON WIRELESS MONTHLY SERVICE 7.05
23548   CARROT-TOP INDUSTRIES INC PARK SUPPLIES 56.95
23549   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 946.06
23550   OHIO EDISON STREET LIGHTS 359.43

FISCAL OFFICER

  1. Requested approval of CPIM training plus reimbursement for mileage.

RESOLUTION #19-80: Motion by Michael to approve cost of Fiscal Officer CPIM for $100 training and reimbursement for mileage, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented 2018 Land Bank Annual Report.
  2. Discussed dates for advertising and opening bids for the Cemetery Chapel Building Project. While discussing the dates it was noted that meeting dates for 6/25/19 and 7/9/19 needed to be changed.

RESOLUTION #19-81: Motion by Michael to change the regularly scheduled meeting on June 25, 2019 at 9:30 am to June 20, 2019 at 7:00 pm, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-82: Motion by Dunn to advertise for three consecutive weeks bids and proposals for building the Cemetery Chapel with sealed bids being accepted until 5pm July 8, 2019 and will be opened July 8, 2019 at 7:00pm, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Would like to thank the road workers for a great job on getting the cemetery ready for Memorial day despite the weather the cemetery looked really nice.
  2. Reported the website is almost complete and he and Bob had training on Word Press.  The website is estimated to go online the first week of June.
  3. Reported he met with Tom Grund and his neighbor and Portage Soil & Water at his residence. .PC Soil and Water recommends he contact the Army Corps of Engineers for ideas.
  4. Reported a citizen complaint about flooding concerns on Wayland Rd.  Wayland Rd is  a county road and they should report the problem to the County.
  5. Reported John Trew is the new Superintendent at Portage County engineer’s office.  Butch Helmling has retired.
  6. Presented Life Force Closure Authorizations.

RESOLUTION #19-83: Motion by Deffenbaugh that we sign and date the closure authorization for run number 18-0004 and forward them to collection in accordance with Township Policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-84: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-350, 17-355 and 18-142 and write off the balances because this resident does not have insurance and therefore in accordance with township policy such EMS charges shall be written off, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported need for executive session to discuss personnel compensation and discipline.

TRUSTEE DUNN

  1. Reported that he also has been in contact with Tom Grund concerning the flooding problem and he contacted his personal attorney for ideas on what to do.  The attorney has recommended contacting the Army Corps of Engineers.  He also contacted the Health Department and will share the information with Tom after the meeting.
  2. Reported that we need pictures for the Website. If anyone has pictures that we could post on the website please pass them along.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #19-85: Motion by Michael to approve purchase of Round Up at an estimated cost of $75 from Deerfield Farms and #304 concrete at an estimated cost of $400 from Patrick Trucking and signs at an estimated cost of $300 from municipal signs, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

  1. No written report presented.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-86: Motion by Deffenbaugh that we enter into executive session to discuss employee compensation and violation of the rules, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

Trustee Michael call the meeting back to order at 7:37 pm.

Tim Paulus asked if the vacation policy has changed.  How could the fire chief take a three-week vacation?  The Trustees reported that Chief had comp time.

RESOLUTION #19-87:  Motion by Michael to adjourn at 7:38pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee               

May 14, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

May 14, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 23, 2019 were approved as presented.

Minutes from public hearing May 8, 2019 were approved as presented.

RESOLUTION #19-72: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23500   RICKY D BENNETT WAGES 04/16/19-04/30/19 523.42
23501   R. STEVEN COSS JR WAGES 04/16/19-04/30/19 1,818.84
23502   DONALD J LUTZ WAGES 04/16/19-04/30/19 431.46
23503   LINDSAY Y DAVIS WAGES 04/16/19-04/30/19 130.12
23504   MARK E. GARVIN WAGES 04/16/19-04/30/19 2,140.22
23505   CHELSEA L HARRIS WAGES 04/16/19-04/30/19 577.37
23506   GREYSON C HENDERSON WAGES 04/16/19-04/30/19 497.69
23507   LISA SCHRECKENGOST WAGES 04/16/19-04/30/19 160.10
23508   NICHOLAS H SCHRECKENGOST WAGES 04/16/19-04/30/19 251.91
23509   SHAWN A SCHRECKENGOST WAGES 04/16/19-04/30/19 351.18
23510   DANIEL R SHEETS WAGES 04/16/19-04/30/19 130.26
23456   KATHLEEN S. COFOJOHN SALARY 04/01/19-04/30/19 1,397.63
23512   JAMES H. DEFFENBAUGH SALARY 04/01/19-04/30/19 620.98
23513   ROBERT C DUNN SALARY 04/01/19-04/30/19 825.94
23514   HENRY A. MICHAEL SALARY 04/01/19-04/30/19 910.78
23515   SANDRA M. NUTTER SALARY 04/01/19-04/30/19 581.48
23516   CENTURYLINK MONTHLY SERVICE 154.44
23517   DOMINION EAST OHIO MONTHLY SERVICE 87.50
23518   QUALITY IP MAY SERVICE/OFFICE 365 931.00
23519   VERIZON WIRELESS MONTHLY SERVICE 43.88
23520   RICOH USA, INC COPIER MAINTENANCE 18.68
23521   VFIS OF OHIO OSFA A&A RENEWAL 880.00
23522   HARPER WELL & PUMP FD REPAIRS 2,692.00
23523   SEPTICLEAN FD REPAIRS 320.00.
23524   PROTAGE COUNTY TREASURER BUILDING PERMIT FEES 354.20
23525   PETTIGREW HARDWARE & FEED FD REPAIRS 107.89
23526   CONSTELLATION NEWENERGY MONTHLY SERVICE 85.34
23527   OHIO EDISON MONTHLY SERVICE 648.32
23528   ADVANCE AUTO PARTS FD/RD REPAIRS 75.55
23529   THE RECORD COURIER LEGAL NOTICES – PUBLIC HEARINGS 44.30  
23530   AYKTWIRJS ICCYOATUIBAK NEDUCUBE DRYG/ALC SCREEN – BWC INJURY 63.00
23531   PRAXAIR DISTRIBUTION INC EMS SUPPLIES 145.51
23532   CONRAD’S DISPOSAL MONTHLY SERVICE 69.00
23533   CARROT-TOP INDUSTRIES FLAGS 436.06
23534   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 243.72
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,354.10
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 550.39
EFT   OPERS MONTHLY PENSION 3,052.02
EFT   OP&F MONTHLY PENSION 2,230.88
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented April bank reconciliations and miscellaneous correspondence.
  2. April receipts were 12,098.33.
  3. Presented email from Jim Crawford who was requesting a position on the Board of Zoning Commission.

RESOLUTION #19-73: Motion by Michael to appoint Jim Crawford to position on Board of Zoning Commissions, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented 2018 Bridge Inspection report for review.
  2. Discussed bid template received from Chris Meduri.  Will do resolution later in meeting.

TRUSTEE DEFFENBAUGH

  1. Presented incident report involving an accident with 2017.
  2. Briefly discussed website. 

TRUSTEE DUNN

  1. Reported the Easter Egg Hunt went well despite the cold wet weather.  There were approximately 25 kids that participated with many volunteers from the Fire Department and Student volunteers earning service hours.
  2. Requested moving May 28 meeting.

RESOLUTION #19-74: Motion by Dunn to move May 28th meeting to Wednesday May 29 at 7:00 pm, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included new permits and updates on zoning applications and issues.

FIRE CHIEF

  1. Written report presented which included purchase requests, apparatus and equipment status.

RESOLUTION #19-75: Motion by Deffenbaugh to approve replacement of door on 2017 at an estimated cost of $200 plus shipping, and replace rear wheel seal at an estimated cost between $500 and $750 and to purchase cleaning supplies at an estimated cost of $2,013.50, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-76: Motion by Deffenbaugh to approve repair and replacement of squad bay door opener at an estimated cost of $1,725, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.
  2. Discussed advertising cemetery chapel building bid requirements.

RESOLUTION #19-77: Motion by Dunn to advertise 3 consecutive weeks once per week unless ORC is lesser for advertisement requirements for a building, bids must be received by 5pm on June 11 and will be opened June 11, 2019 at 7pm at the regularly scheduled trustee meeting, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Safety Issues

Tom Grund and Dave Whitt were present to ask for advice regarding an issue with a neighbor who has been excavating and changing the flow of a creek causing issues including flooding, damage to foundation and sanitary sewer to their properties.  Tom Grund brought this up a year ago and went to the PC Soil and Water and was told it was a civil issue even though the neighbor is not permitted to change the flow of a creek.  After a brief discussion the Trustees recommended they contact their insurance agent, a Portage County Commissioner and the Health Department.

Open Communication

None

RESOLUTION #19-78: Motion by Michael to adjourn at 8:01 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Apr. 23, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

April 23, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustee Deffenbaugh and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 9, 2019 were approved as presented.

RESOLUTION #19-63: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23474   RICKY D BENNETT WAGES 04/01/19-04/15/19 444.06
43475   R. STEVEN COSS JR WAGES 04/01/19-04/15/19 1,833.48
23476   DONALD J LUTZ WAGES 04/01/19-04/15/19 503.24
23477   LINDSAY Y DAVIS WAGES 04/01/19-04/15/19 110.86
23478   MARK E. GARVIN WAGES 04/01/19-04/15/19 1,979.80
23479   CHELSEA L HARRIS WAGES 04/01/19-04/15/19 582.15
23480   GREYSON C HENDERSON WAGES 04/01/19-04/15/19 502.50
43481   LISA SCHRECKENGOST WAGES 04/01/19-04/15/19 141.64
23482   DANIEL SHEETS WAGES 04/01/19-04/15/19 248.16
23483   CONRAD’S DISPOSAL INC MONTHLY SERVICE 69.00
23484   FARMERS NATIONAL BANK VISA PURCHASES 1,326.14
23485   TIME WARNER CABLE MONTHLY SERVICE 69.99
23486   VERIZON WIRELESS MONTHLY SERVICE 7.05
23487   MORTON SALT INC ROAD SALT 1,315.44
23488   UH OCCUPATIONAL HEALTH PROTAGE FD PHYSICALS 453.00
23489   B & C COMMUNICATIONS BATTERIES/CHARGERS MARCS RADIOS 757.38
23490   ADVANCE AUTO PARTS FD/PARK/CEMETERY MAINTENANCE 121.47
23491   OHIO EDISON MONTHLY SERVICE 876.19
23492   MARK GARVIN REIMBURSE RESPONDER BAG 245.51
23493   MITCHELL COMMUNICATIONS RADIO REPAIRS 259.00
23494   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 834.96
23495   VOID VOID 0.00
23496   WESLEY D WILLIS/XCOM OHIO BUILD TWP WEBSITE 600.00
23497   OHIO EDISON STREET LIGHTS 359.01
23498   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 451.66
23499   OTARMA LIABILITY INS ADJ – NEW SQUAD 45.00

FISCAL OFFICER

  1. Presented P.O.’s and B.C’S and miscellaneous correspondence.
  2. March Receipts were 270,925.26.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Asked if cleanup was all scheduled. Steve reported all vendors are scheduled.
  2. Discussed dates to schedule Public Hearing on the recommendation to rezone the old school property from residential to commercial property.

RESOLUTION #19-64: Motion by Michael to set hearing on recommendation to rezone old school property from residential to commercial for May 8, 2019 at 7:00 pm in fire station meeting room, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Presented Life Force Closure Authorizations.

RESOLUTION #19-65: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0096 and 18-0226 and forward them to collection in accordance with Township Policy regarding such EMS charges, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-66: Motion by Deffenbaugh that we sign and date the closure authorizations for run number 18-0097 and write off the balance because this was a Deerfield call and we provided an EMT so they could transport and should not have billed under Palmyra non-transport, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes.

TRUSTEE DUNN (not present)

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #19-67: Motion by Michael to approve purchase of perpetual care flowers at an estimated cost of $200 from Wise Greenhouse and purchase topsoil at an estimated cost of $200 from CBS Topsoil and purchase grass seed at an estimated cost of $80 from Pettigrew Feed and to purchase flags at an estimated cost of $525 from Carrot Top Industries and to purchase lumber for footers at an estimated cost of $50 and to purchase concrete at an estimated cost of $685 from Stamm Concrete, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel and apparatus status.

RESOLUTION #19-68: Motion by Michael to approve purchase of radio repairs at a cost of $259 from Mitchell Communications and to replace septic pumps at an estimated cost of $2,692 from Harper Well & Pump, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-69:  Motion by Michael to adjourn at 10:07 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Apr 9, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

April 9, 2019

Regular meeting called to order at 7:00 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 26, 2019 were approved as presented.

RESOLUTION #19-59: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23440   RICKY D BENNETT WAGES 03/16/19-03/31/19 515.21
23441   R. STEVEN COSS JR WAGES 03/16/19-03/31/19 1,948.26
23442   DONALD J LUTZ WAGES 03/16/19-03/31/19 465.32
23443   LINDSAY Y DAVIS WAGES 03/16/19-03/31/19 59.64
23444   MARK E. GARVIN WAGES 03/16/19-03/31/19 1,866.11
23445   CHELSEA L HARRIS WAGES 03/16/19-03/31/19 746.53
23446   LISA SCHRECKENGOST WAGES 03/16/19-03/31/19 292.61
23447   NICHOLAS H SCHRECKENGOST WAGES 03/16/19-03/31/19 226.08
23448   KATHLEEN S COFOJOHN SALARY CORRECTION 1/1/19 228.76
23449   JAMES H DEFFENBAUGH SALARY CORRECTION 1/1/19 52.18
23450   ROBERT C DUNN SALARY CORRECTION 1/1/19 83.60
23451   HENRY A MICHAEL SALARY CORRECTION 1/1/19 83.60
23452   KATHLEEN S COFOJOHN SALARY CORRECTION 2/1/19 228.76
23453   JAMES H DEFFENBAUGH SALARY CORRECTION 2/1/19 52.18
23454   ROBERT C DUNN SALARY CORRECTION 2/1/19 83.60
23455   HENRY A MICHAEL SALARY CORRECTION 2/1/19 83.60
23456   KATHLEEN S. COFOJOHN SALARY 03/01/19-03/31/19 1,397.63
23457   JAMES H. DEFFENBAUGH SALARY 03/01/19-03/31/19 620.98
23458   ROBERT C DUNN SALARY 03/01/19-03/31/19 825.94
23459   HENRY A. MICHAEL SALARY 03/01/19-03/31/19 910.78
23460   SANDRA M. NUTTER SALARY 03/01/19-03/31/19 581.48
23461   CENTURYLINK MONTHLY SERVICE 161.29
23462   DOMINION EAST OHIO MONTHLY SERVICE 121.72
23463   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 491.47
23464   MAY APRIL SERVICE/OFFICE 365 931.00
23465   VERIZON WIRELESS MONTHLY SERVICE 43.90
23466   CONSTELLATION NEWENERGY NATURAL GAS SUPPLIER 217.79
23467   TREASURER STATE OF OHIO QTRLY UAN FEES 762.00
23468   PETTIGREW HARDWARE & FEED FD SUPPLIES 47.76
23469   BREATHING AIR SYSTEMS INC FD REPAIRS 66.40
23470   GREYSON HENDERSON REIMBURSE BCI 36.00
23471   MITCHELL COMMUNICATIONS INC REPAIRS – SIREN 65.74
23472   NICHOLAS LANSINGER REIMBURSE BCI 36.00
23473   COIA IMPLEMENTSALES INC MOWER MAINTENANCE 78.26
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,188.86
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 454.93
EFT   OPERS MONTHLY PENSION 3,367.41
EFT   OP&F MONTHLY PENSION 2,083.77
EFT   BWC 2019 INSTALLMENT 644.91
EFT   OH DEPT JOB & FAMILY SERVICES 1ST QTR UNEMPLOYMENT TAX 176.23
EFT   RETURN DEPOSIT ITEM AMBULANCE BILLING 150.00
EFT   RETURNED ITEM FEE BANK SERVICE CHARGE 10.00

FISCAL OFFICER REPORT

  1. Presented March bank reconciliations and miscellaneous correspondence.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

  1. Will discuss placement of mosquito traps at next meeting.
  2. Briefly discussed website. 

RESOLUTION #19-60: Motion by Dunn to enter into agreement with XCom Ohio LLC to build and maintain WordPress website with a $600 deposit and $95 per month maintenance fee, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.
  2. Discussed heating options for Cemetery Chapel and NOPEC grant funding.
  3. Reported playground equipment may not be installed by Easter egg hunt due to weather delays by vendor.
  4. Discussed Palmyra Hotstove wanting to paint the concession stand.  Trustees are okay with painting but restricted wording to be “Palmyra” or “Palmyra Park” if wording is used.
  5. Reported that Henry spoke with new asst. PC prosecutor about the bid but that the bid is not ready yet.

ZONING INSPECTOR

  1. Written report presented.
  2. Discussed complaint from a resident regarding neighbor’s house not having a street number at the road. Sandy told him lack of house sign is not a zoning issue.

FIRE CHIEF

  1. Written report presented which included purchase/training requests, personnel updates and alarms.

RESOLUTION #19-61: Motion by Deffenbaugh to approve purchase of 6 more users on Active 911 at an estimated cost of $56.40 and to send two FD employees to FFI/FFII course at Howland training center at an estimated cost of $3,445.00 and to purchase Stream light charger at an estimated cost of $22.50 from Battery Junction.com and to purchase winch cable/battery charger at an estimated cost of $194.83 from Amazon.com, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-62: Motion by Deffenbaugh to adjourn at 7:44 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee