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Regular meeting called to order at 9:30a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting November 26, 2019 were approved as presented.

RESOLUTION #19-­170: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23884		SKEENS, DANIEL & STEPHANIE	FIRE LOSS CLAIM REIMBURSEMENT	3,447.60
23885-23887		VOID	VOID	0.00
23888		RICKY D BENNETT	WAGES 11/16/19-11/30/19	558.99
23889		R. STEVEN COSS JR	WAGES 11/16/19-11/30/19	2,006.85
23890		DONALD J LUTZ	WAGES 11/16/19-11/30/19	573.17
23891		PAULA BAUGHMAN	RESPONDER TIME	7.85
23892		MATTHEW K BENNETT	RESPONDER TIME	151.05
23893		CHARLES D CAMPBELL	RESPONDER TIME	178.88
23894		LINDSAY Y DAVIS	WAGES 11/16/19-11/30/19	349.81
23895		MARK E. GARVIN	WAGES 11/16/19-11/30/19	2,058.98
23896		CHELSEA L HARRIS	WAGES 11/16/19-11/30/19	436.70
23897		GREYSON C HENDERSON	WAGES 11/16/19-11/30/19	126.82
23898		BRIAN K KELDERHOUSE	RESPONDER TIME	37.26
23899		NOLAN KETTLE	RESPONDER TIME	127.72
23900		NICHOLAS LANSINGER	RESPONDER TIME	172.17
23901		LISA SCHRECKENGOST	RESPONDER TIME	133.45
23902		NICHOLAS H SCHRECKENGOST	WAGES 11/16/19-11/30/19	199.35
23903		SHAWN A SCHRECKENGOST	RESPONDER TIME	64.77
23904		RYAN S SHANKLE	RESPONDER TIME	143.27
23905		ROBERT SWAUGER	RESPONDER TIME	225.98
23906		BRANDON C ZACK	RESPONDER TIME	239.88
23907		KATHLEEN S. COFOJOHN	SALARY 11/01/19-11/30/19	1,397.63
23908		JAMES H. DEFFENBAUGH	SALARY 11/01/19-11/30/19	620.98
23909		ROBERT C DUNN	SALARY 11/01/19-11/30/19	825.94
23910		HENRY A. MICHAEL	SALARY 11/01/19-11/30/19	910.78
23911		SANDRA M. NUTTER	SALARY 11/01/19-11/30/19	581.48
23912		CENTURYLINK	MONTHLY SERVICE	159.04
23913		DOMINION EAST OHIO	MONTHLY SERVICE	227.84
23914		QUALITY IP	MONTHLY SERVICE/OFFICE 365	931.00
23915		VERIZON WIRELESS	MONTHLY SERVICE	43.95
23916		RICOH USA INC	COPIER MAINTENANCE	12.83
23917		FIRE FORCE INC	TURNOUT GEAR/BALLISTICS EQUIP	10,507.60
23918		CARTER LUMBER	CHAPEL BLDG SUPPLIES	11,426.79
23919		D & J RENOVATIONS LLC	CHAPEL ROOFING LABOR	3,000.00
23920		CITY OF RAVENNA	DISPATCH FEES	3,825.00
23921		COIA IMPLEMENT SALES	CHAIN SAW	375.96
23922		TREASURER OF STATE	UAN FEES	762.00
23923		PETTIGREW HARDWARE	FD SUPPLIES	37.56
23924		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	2,044.19
23925		EMERGENCY MEDICAL PRODUCTS	EMS SUPPLIES	832.72
23926		CLEARWATER SYSTEMS INC	FD SUPPLIES	40.00
23927		SCHORY BUILDERS SUPPLY	CHAPEL BLDG SUPPLIES	3,176.14
23928		FLORIDA STATE DIST. UNIT	CHILD SUPPORT	90.31
23929		A & M DOOR & SUPPLY CO	DOORS – CHAPEL	3,782.00
23930		JONLESTER CARPENTRY LLC	FRAMING LABOR	6,500.00
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,663.80
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	537.08
EFT		OPERS	MONTHLY PENSION	3,251.23
EFT		OP&F	MONTHLY PENSION	2,116.60
EFT		BWC	2020 INSTALLMENT	1,259.91

FISCAL OFFICER REPORT

1. Presented November bank reconciliations, B.C.’s and P.O.’s and miscellaneous correspondence.
2. Reported November receipts were $50,882.35.
3. Reported need to amend permanent appropriations within funds 1000 and 2192

RESOLUTION #19-­171: Motion by Dunn to amend permanent appropriations within Fund 1000 and Fund 2192 as follows: Increase 1000-130-150 by $90 and decrease 1000-130-211 by $40 and decrease 1000-130-212 by $50 and increase 2192-110-400 by $8,000 and decrease 2192-110-323 by $8,000 and increase 2192-220-400 by $6,000 and decrease 2192-220-323 by $6,000 seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

• Reported need to approve roofing labor retroactively to 8/27/19.

RESOLUTION #19-­172: Motion by Michael to approve D & J Renovations LLC to provide labor to roof the chapel in the amount of $3,000 retroactive to 8/27/19, seconded by Dunn.

Roll Call: Michael -yes, Dunn-yes, Deffenbaugh -yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Discussed resignation of Kathleen Cofojohn from zoning secretary position.

RESOLUTION #19-­173: Motion by Michael to accept resignation of Kathleen Cofojohn from zoning secretary position effective 3/31/19, seconded by Dunn.

Roll Call: Michael -yes, Dunn-yes, Deffenbaugh -yes.

• Reported he spoke with Hercules LED Lighting and they will contact Steve to get an estimate.
• Presented plaque for 20 years of service from NOPEC.

TRUSTEE DEFFENBAUGH

1. Presented Life Force Closure Authorizations.

RESOLUTION #19-­174: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0176, 18-0243, 18-0336 and 18-0356 and forward them for collection in accordance with the Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

• Reported we had 29 calls last month and 14 were mutual aid.
• Discussed recycling contract.  Bill Steiner was supposed to make a presentation at the November Trustee meeting but the PC commissioners asked him not to attend, as they do not know which way they want to proceed with future billing.  Trustees decided not to sign the recycling contract that covers the next 5 years until more is known on the future of recycling.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included zoning issues.

ROAD SUPERVISOR

1. Written report presented which included upcoming projects and completed projects.

FIRE CHIEF

1. Written report presented which included, purchase requests, equipment and personnel status.

RESOLUTION #19-­175: Motion by Michael to approve SCBA bottle repair at an estimated cost of $27.50 from Fire force, seconded by Dunn.

Roll Call: Michael -yes, Dunn-yes, Deffenbaugh -yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-176: Motion by Michael to adjourn at 10:28am seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

_________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee         �������������������������������������������������������������������������������������������������������������������������������������������������

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 12, 2019 were approved as presented.

RESOLUTION #19-161: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23866		RICKY D BENNETT	WAGES 11/01/19-11/15/19	504.27
23867		R. STEVEN COSS JR	WAGES 11/01/19-11/15/19	2,082.51
23868		DONALD J LUTZ	WAGES 11/01/19-11/15/19	451.77
23869		LINDSAY Y DAVIS	WAGES 11/01/19-11/15/19	475.87
23870		MARK E. GARVIN	WAGES 11/01/19-11/15/19	1,870.17
23871		CHELSEA L HARRIS	WAGES 11/01/19-11/15/19	621.53
23872		NICHOLAS H SCHRECKENGOST	WAGES 11/01/19-11/15/19	435.86
23873		SHAWN SCHRECKENGOST	WAGES 11/01/19-11/15/19	307.61
23874		OHIO EDISON	MONTHLY SERVICE	356.26
23875		VERIZON WIRELESS	MONTHLY SERVICE	7.05
23876		TIME WARNER CABLE	MONTHLY SERVICE	94.99
23877		CONRAD’S DISPOSAL	MONTHLY SERVICE	44.00
23878		PETTIGREW HARDWARE & FEED	FD SUPPLIES	204.30
23879		JOHN’S TOWING	TOW 2013	350.00
23880		FARMERS NATIONAL BANK	VISA PURCHASES	424.96
23881		VOID	VOID	0.00
23882		S.K. MASONRY SERVICES	PARTIAL MASONRY LABOR CHAPEL	12,051.00
23883		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	163.39

Isaiah Farris was present to ask questions and learn about local government while working on his Citizenship badge.

FISCAL OFFICER

1. Presented 2020 Temporary Appropriations for review.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Presented Storm Water update from PC Health Department.

TRUSTEE DEFFENBAUGH

1. Reported we had 25 calls in the last month and 17 were mutual aide. Do we need to do something about staffing to make sure we are covered?  Chief Garvin is to ask about pay rates and hours from other local departments.
2. Reported need to nominate dependency board members for 2020.

RESOLUTION #19-162: Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2020 Dependency board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

3.     Requested need for executive session to discuss employee discipline.

TRUSTEE DUNN

1. Reported need to move 12/10 meeting. Steve reported need to move meeting on Christmas eve as well.

RESOLUTION #19-163: Motion by Dunn to move meeting on December 10 at 7pm to 9:30 am same day, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-164: Motion by Dunn to move meeting on December 24 at 9:30 am to December 20 at 9:30 am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No report presented.

ROAD SUPERVISOR

1. Written report presented which included upcoming projects and completed projects.
2. Presented a donation for the cemetery chapel fund.

RESOLUTION #19-165: Motion by Michael to accept a donation in memory of Sandra L Sheldon to the cemetery chapel building fund, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

1. Written report presented which includes purchase requests, personnel and grant updates.

RESOLUTION #19-166: Motion by Dunn to approve up to 8 members to attend the Mahoning Cty Fire Chief’s Symposium January 25 and 26 at an estimated cost of $600, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-167: Motion by Michael to accept the resignation of Paula Baughman from the fire department, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #19-168: Motion by Deffenbaugh to enter into executive at 10:31 am session to discuss employee discipline, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

Meeting called back to order at 11:05 am

Safety Issues

None

Open Communication

None

RESOLUTION #19-169:  Motion by Michael to adjourn at 11:06 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee 9{8{)�9{8{��9{8{
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Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 22, 2019 were approved as presented.

RESOLUTION #19-­153: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23836		RICKY D BENNETT	WAGES 10/16/19-10/31/19	575.39
23837		R. STEVEN COSS JR	WAGES 10/16/19-10/31/19	2,055.64
23838		DONALD J LUTZ	WAGES 10/16/19-10/31/19	637.70
23839		LINDSAY Y DAVIS	WAGES 10/16/19-10/31/19	270.61
23840		MARK E. GARVIN	WAGES 10/16/19-10/31/19	2,313.94
23841		CHELSEA L HARRIS	WAGES 10/16/19-10/31/19	751.01
23842		NOLAN KETTLE	WAGES 10/16/19-10/31/19	375.86
23843		NICHOLAS SCHRECKENGOST	WAGES 10/16/19-10/31/19	327.95
23844-23848		VOID	VOID	0.00
23849		KATHLEEN S. COFOJOHN	SALARY 10/01/19-10/31/19	1,397.63
23850		JAMES H. DEFFENBAUGH	SALARY 10/01/19-10/31/19	620.98
23851		ROBERT C DUNN	SALARY 10/01/19-10/31/19	825.94
23852		HENRY A. MICHAEL	SALARY 10/01/19-10/31/19	910.78
23853		SANDRA M. NUTTER	SALARY 10/01/19-10/31/19	581.48
23854		CENTURYLINK	MONTHLY SERVICE	160.99
23855		DOMINION EAST OHIO	MONTHLY SERVICE	85.66
23856		QUALITY IP	MONTHLY SERVICE/OFFICE 365	931.00
23857		VERIZON WIRELESS	MONTHLY SERVICE	43.95
23858		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	63.67
23859		CLIA LABORATORY PROGRAM	EMS CLIA LAB FEE	180.00
23860		PORTAGE COUNTY TREASURER	CHAPEL BLDG PERMIT	51.50
23861		CARTER LUMBER	CHAPEL TRUSSES	3,576.94
23862		SCHORY BUILDERS SUPPLY	CHAPEL BLOCK SUPPLIES	8,606.89
23863		RICOH USA INC	COPIER MAINTENANCE	16.47
23864		ADVANCE AUTO PARTS	RD REPAIRS	95.54
23865		OHIO EDISON	MONTHLY SERVICE	579.07
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,357.43
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	487.75
EFT		OPERS	MONTHLY PENSION	3,168.22
EFT		OP&F	MONTHLY PENSION	2,298.97
EFT		BWC	2019 INSTALLMENT	647.99

FISCAL OFFICER REPORT

1. Presented October bank reconciliations miscellaneous correspondence.
2. Reported October receipts were $40,448.08.
3. Presented UAN printer donated to the Township.

RESOLUTION #19-­154: Motion by Dunn to accept the UAN Dell printer donation from the Auditor of State, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

• Reported need to amend Resolution 19-128 for the increase in Kozma bid to include heat.

RESOLUTION #19-­155: Motion by Deffenbaugh to amend Resolution 19-128 and increase Kozma electric bid to $9,150, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Asked about the Government Fleet report. FO Cofojohn reported the report has been filed.

TRUSTEE DEFFENBAUGH

1. Presented Life Force Closure Authorizations.

RESOLUTION #19-­156: Motion by Deffenbaugh that we sign and date the closure authorization for run number 17-0307 and the balance by written off in accordance with the Township’s soft billing policy for Southeast Students, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-­157: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0243, 18-0215, 18-0230 and 18-0281 and forward them for collection in accordance with the Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

• Reported on the Curbside Survey.  364 of the 1025 cards were returned 199 yes and 165 no.  Reported Bill Steiner is presenting a proposed change to recycling and will present the proposed change at the Township Trustees meeting this weekend.  The proposed change would bill the residents for recycle services.  The cost of the proposed change is not known.

TRUSTEE DUNN

1. Reported that although the weather was terrible 35 kids and 10 trunks attended the Trunk or Treat event.  Due to the rain, the DJ elected not to attend and did not accept payment.  Trustee Dunn felt it was a good turnout despite the weather and the event should continue.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included zoning issues.

ROAD SUPERVISOR

1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-­158: Motion by Michael to approve purchase of 75 tons of grit at an estimated cost of $20 per ton and to purchase a new chain saw at an estimated cost of $375, seconded by Dunn.

Roll Call: Michael-yes Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

1. Written report presented which included, purchase requests, equipment and personnel status.

RESOLUTION #19-­159: Motion by Deffenbaugh to approve towing of 2013 at a cost of $350 by John’s Towing & Repair and to approve cost of EMS supplies at an estimated cost of $898.72 and $89.99 from EMP and 911 Emergency, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-160: Motion by Michael to adjourn at 7:42 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

_________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 9, 2019 were approved as presented.

RESOLUTION #19-150: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23812		RICKY D BENNETT	WAGES 10/01/19-10/31/19	297.89
23813		R. STEVEN COSS JR	WAGES 10/01/19-10/31/19	1,848.14
23814		DONALD J LUTZ	WAGES 10/01/19-10/31/19	484.28
23815		LINDSAY Y DAVIS	WAGES 10/01/19-10/31/19	421.17
23816		MARK E. GARVIN	WAGES 10/01/19-10/31/19	1,918.91
23817		CHELSEA L HARRIS	WAGES 10/01/19-10/31/19	654.23
23818		NICHOLAS H SCHRECKENGOST	WAGES 10/01/19-10/31/19	142.38
23819		OHIO EDISON	MONTHLY SERVICE	671.26
23820		VERIZON WIRELESS	MONTHLY SERVICE	7.05
23821		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	1,207.45
23822		KATHLEEN S COFOJOHN	REIMBURSE MILEAGE CPIM	42.92
23823		SHAMROCK GEAR RESTORATION LLC	GEAR REPAIRS	57.91
23824		STAMM CONTRACTING CO INC	FALL FOUND/CEMETERY CHAPEL	1,017.50
23825		TIME WARNER CABLE	MONTHLY SERVICE	94.99
23826		CONRAD’S DISPOSAL	MONTHLY SERVICE	44.00
23827		JAKOB WITKOSKY	DJ SERVICE	100.00
23828		UH OCCUPATIONAL HEALTH PORTAGE	PHYSICAL FD FIRE TRAINING	60.00
23829		LEPPO EQUIPMENT	RD REPAIRS	645.35
23830		TREASURER STATE OF OH	VOLUNTEER FF DEPEND. FUND	150.00
23831		OTARMA SERVICE CENTER	INSURANCE RENEWAL	19,556.00
23832		SARCHIONE FORD	FD REPAIRS	118.06
23833		TED BIERY/BIERY GARAGE DOORS	FD REPAIRS	1,200.00
23834		FARMERS NATIONAL BANK	VISA PURCHASES	644.42
23835		OHIO EDISON CO	STREET LIGHTS	352.56

FISCAL OFFICER

1. Presented B.C.’S AND P.O.’S.
2. Presented annual Credit Card Report.

Brian Hercules of Hercules LED was present to tell us about an energy savings plan with no upfront cost by converting to LED bulbs.  Henry will contact Brian to get a no-cost assessment as to whether the plan will benefit the Township.

Jim Zuccaro of Summit Insurance was present to discuss the OTARMA Renewal.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Asked if the Trustees received the letter from the Portage County Land Revitalization.

TRUSTEE DEFFENBAUGH

1. Reported he received a request to add contact information on the website. Bob will discuss such requests with Website Developer.
2. Reported we are still receiving responses for the curbside recycling so we should wait a little longer to let everyone respond who wants to respond.

TRUSTEE DUNN

1. Reported the estimated cost of the Truck or Treat will be $350.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. Written report presented.

ROAD SUPERVISOR

1. Written report presented which included upcoming projects and completed projects.

FIRE CHIEF

1. Written report presented which includes purchase requests, personnel and equipment updates.

RESOLUTION #19-151: Motion by Michael to approve purchase of 4 replacement batteries at an estimated cost of $55.99 from Amazon.Com and replace overhead door springs at a cost of $1,200 from Biery Garage Doors, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

We had a citizen inquiry about employee discipline.

Safety Issues

None

Open Communication

None

RESOLUTION #19-152:  Motion by Michael to adjourn at 10:08 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee CQJ`]p� @e�K�K�K�KPe`�`e��peAqb�K

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 19, 2019 were approved as presented.

RESOLUTION #19-­145: Motion by Dunn to approve and pay the bills, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23786		RICKY D BENNETT	WAGES 09/16/19-09/30/19	553.52
23787		R. STEVEN COSS JR	WAGES 09/16/19-09/30/19	1,906.73
23788		DONALD J LUTZ	WAGES 09/16/19-09/30/19	565.10
23789		PAULA A BAUGHMAN	WAGES 09/16/19-09/30/19	118.86
23790		LINDSAY Y DAVIS	WAGES 09/16/19-09/30/19	632.27
23791		MARK E. GARVIN	WAGES 09/16/19-09/30/19	2,048.84
23792		CHELSEA L HARRIS	WAGES 09/16/19-09/30/19	521.69
23793		NICHOLAS SCHRECKENGOST	WAGES 09/16/19-09/30/19	214.84
23794		SHAWN SCHRECKENGOST	WAGES 09/16/19-09/30/19	220.28
23795		KATHLEEN S. COFOJOHN	SALARY 09/01/19-09/30/19	1,397.63
23796		JAMES H. DEFFENBAUGH	SALARY 09/01/19-09/30/19	620.98
23797		ROBERT C DUNN	SALARY 09/01/19-09/30/19	825.94
23798		HENRY A. MICHAEL	SALARY 09/01/19-09/30/19	910.78
23799		SANDRA M. NUTTER	SALARY 09/01/19-09/30/19	581.48
23800		CENTURYLINK	MONTHLY SERVICE	165.35
23801		OHIO EDISON	STREET LIGHTS	365.53
23802		DOMINION EAST OHIO	MONTHLY SERVICE	70.40
23803		QUALITY IP	MONTHLY SERVICE/OFFICE 365	931.00
23804		RICOH USA INC	COPIER MAINTENANCE	11.36
23805		VERIZON WIRELESS	MONTHLY SERVICE	43.95
23806		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	509.27
23807		KOKOSING MATERIALS INC	RD SUPPLIES	515.62
23808		PETTIGREW HARDWARE & FEED	FD SUPPLIES	229.55
23809		COIA IMPLEMENT SALES	FD REPAIRS	137.26
23810		ACCENT	REFUND AMBULANCE FEES	716.48
23811		QUALITY IP	HARDDRIVE FD COMPUTER	122.46
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,096.92
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	440.65
EFT		OPERS	MONTHLY PENSION	3,069.53
EFT		OP&F	MONTHLY PENSION	2,003.53
EFT		BWC	2019 INSTALLMENT	644.91
EFT		ODJFS	3RD QTR UNEMPLOYMENT TAX	65.83

FISCAL OFFICER REPORT

1. Presented September bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
2. Reported September receipts were $31,128.57.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

1. Briefly discussed DJ contract.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

1. Written report presented which included zoning issues.

FIRE CHIEF

1. Written report presented which included, purchase requests, equipment and personnel status.

RESOLUTION #19-­146: Motion by Michael to purchase repairs for turnout gear at a cost of $54.97 from Shamrock Gear Restoration, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

RESOLUTION #19-­147: Motion by Michael to accept resignation of Daniel Sheets from the fire department, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

ROAD SUPERVISOR

1. Written report presented which included upcoming projects, completed projects.
2. Discussed changes in chapel vendors.

RESOLUTION #19-­148: Motion by Dunn to amend resolution 19-128 and change masonry vendor to Schory Builders Supplies at an estimated cost of $11,759.20 and change framing carpentry labor to JonLester Carpentry at a cost of $7,000 and to amend cost of doors to $3,782 same vendor seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

Open Communication

Tom Grund asked if the Trustees have the results of the survey.  Michael reported that so far we received 356 back with 196 yes and 160 no.  55% for curbside recycling so far.  About 1,000 surveys were sent out.  Trustees were hoping for more response.  They are still allowing for the final results to be received.  Once received the Trustees will have to decide what is next.

Safety Issues

None

RESOLUTION #19-149 Motion by Michael to adjourn at 7:28 pm seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

_________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 10, 2019 were approved as presented.

RESOLUTION #19-138: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23764		RICKY D BENNETT	WAGES 09/01/19-09/15/19	424.90
23765		R. STEVEN COSS JR	WAGES 09/01/19-09/15/19	1,677.27
23766		DONALD J LUTZ	WAGES 09/01/19-09/15/19	486.99
23767		PAULA A BAUGHMAN	WAGES 09/01/19-09/15/19	132.32
23768		LINDSAY Y DAVIS	WAGES 09/01/19-09/15/19	485.34
23769		MARK E. GARVIN	WAGES 09/01/19-09/15/19	1,691.50
23770		CHELSEA L HARRIS	WAGES 09/01/19-09/15/19	466.00
23771		LISA SCHRECKENGOST	WAGES 09/01/19-09/15/19	134.49
23772		NICHOLAS H SCHRECKENGOST	WAGES 09/01/19-09/15/19	307.61
23773		SHAWN A SCHRECKENGOST	WAGES 09/01/19-09/15/19	93.45
23774		OHIO EDISON	MONTHLY SERVICE	716.19
23775		VERIZON WIRELESS	MONTHLY SERVICE	7.09
23776		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	944.83
23777		KATHLEEN S COFOJOHN	REIMBURSE RECORDING FEES	36.00
23778		KOKOSING MATERIALS INC	ROAD SUPPLIES	3,060.72
23779		PORTAGE COUNTY ENGINEER	CHIP SEAL HENDERSON/WHIP EAST	38,364.80
23780		TIME WARNER CABLE	MONTHLY SERVICE	84.99
23781		CONRAD’S DISPOSAL	MONTHLY SERVICE	69.00
23782		MCCTC	FFII TRAINING X 2	2,000.00
23783		D & T P.M. TRUCK REPAIR	PUMP TEST	200.00
23784		FARMERS NATIONAL BANK	VISA PURCHASES	596.32
23785		BREATHING AIR SYSTEMS INC	FD REPAIRS	366.80

FISCAL OFFICER

1. Presented miscellaneous correspondence.
2. Reported an error on minutes from 7/23/19. Omission of resolution approving FFII training.

RESOLUTION #19-116.5: Motion by Dunn to correct minutes from July 23, 2019 and approve N. Kettle and S. Schreckengost FFII training at MCCTC at a cost of $2,040, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Jim Deffenbaugh’s family, members of the fire department, road department and a few residents entered the meeting for a short celebration of Jim’s 50 years of service to Palmyra Township.

RESOLUTION #19-139: Motion by Michael to have a short recess from the meeting to have cake and refreshments in celebration of Jim’s 50 years of service to Palmyra Township, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Meeting called back to order at 9:53 am.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported he called the citizen with the request to exchange cemetery plots and let him know the procedures he had to follow to get that accomplished.
2. Presented quote from Quality IP for replacement of fire department hard drive.

RESOLUTION #19-140: Motion by Deffenbaugh to replace hard drive on FD computer at a cost of $122.46, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

1. Reported that a deadline of October 5 is on the website for getting resident recycle surveys returned. Currently 303 have been returned 169 yes and 134 no with 30% returned.
2. Discussed all trustees’ availability for the meeting October 8.

RESOLUTION #19-141: Motion by Dunn to move October 8 7PM meeting to October 9 at 7PM, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. Written report presented.

ROAD SUPERVISOR

1. Written report presented which included upcoming projects, completed projects and purchase requests.
2. Reported ground breaking for cemetery chapel weather permitting is October 2.

RESOLUTION #19-142: Motion by Michael approve purchase of concrete for Cemetery Chapel and fall footers at an estimated cost of $900, seconded by Deffenbaugh

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

1. Written report presented which includes purchase requests, personnel and equipment updates.

RESOLUTION #19-143: Motion by Michael to approve flowtest, recalibration and repairing SCBA at an estimated cost of $580 and purchasing 3 Ballistics Vest,3 Paraclete Mich Ballistic Helmets, 6 Point Blank Level 4 front and back rifle plates and 6 Point Blank Level 4 side rifle plates at a cost of $5,685 from Fire Force, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Trustees Michael and Dunn took the opportunity to thank Jim for his 50 years of service to Palmyra Township on behalf of the residents of Palmyra, past and present fire department members, road department members, trustees and fiscal officers.

Safety Issues

None

Open Communication

None

RESOLUTION #19-144:  Motion by Michael to adjourn at 10:12 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

We would like to hear our residents’ opinion regarding curbside recycling. Surveys were mailed out last week and we hope to get your feedback by mailing the survey back by October 5. We will use the survey results to determine if curbside recycling is something we should consider in the future for our township. Thank you in advance for your input.

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting August 27, 2019 were approved as presented.

RESOLUTION #19-­132: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23715		RICKY D BENNETT	WAGES 08/16/19-08/31/19	468.70
23716		R. STEVEN COSS JR	WAGES 08/16/19-08/31/19	1,818.84
23717		DONALD J LUTZ	WAGES 08/16/19-08/31/19	427.40
23718		LINDSAY Y DAVIS	WAGES 08/16/19-08/31/19	308.34
23719		MARK E. GARVIN	WAGES 08/16/19-08/31/19	1,922.95
23720		CHELSEA L HARRIS	WAGES 08/16/19-08/31/19	564.10
23721		GREYSON C HENDERSON	WAGES 08/16/19-08/31/19	121.29
23722		NOLAN M KETTLE	WAGES 08/16/19-08/31/19	317.86
23723		NICHOLAS SCHRECKENGOST	WAGES 08/16/19-08/31/19	134.53
23724		KATHLEEN S. COFOJOHN	SALARY 08/01/19-08/31/19	1,397.63
23725		JAMES H. DEFFENBAUGH	SALARY 08/01/19-08/31/19	620.98
23726		ROBERT C DUNN	SALARY 08/01/19-08/31/19	825.94
23727		HENRY A. MICHAEL	SALARY 08/01/19-08/31/19	910.78
23728		SANDRA M. NUTTER	SALARY 08/01/19-08/31/19	581.48
23729		CENTURYLINK	MONTHLY SERVICE	176.45
23730		DOMINION EAST OHIO	MONTHLY SERVICE	69.95
23731		QUALITY IP	MONTHLY SERVICE/OFFICE 365	931.00
23732		RICOH USA INC	COPIER MAINTENANCE	11.24
23733		VERIZON WIRELESS	MONTHLY SERVICE	43.95
23734		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	283.44
23735		LEPPO EQUIPMENT	RD MOWERREPAIRS	909.74
23736		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	1,319.26
23737		CLEARWATER SYSTEMS	FD SUPPLIES	50.00
23738		PAULA BAUGHMAN	REIMBURSE BCI	40.00
23739		KOKOSING MATERIALS INC	RD SUPPLIES	1,517.65
23740		SHAMROCK GEAR RESTORATION	GEAR REPAIRS	123.65
23741		TREASURER STATE OF OHIO	4TH QTR UAN FEES	762.00
23742		UH EMS INSTITUTE	EMT COURSE X 2	1,900.00
23743		B & C COMMUNICATIONS	PROGRAM MARCS RADIOS	210.00
23744		OH DEPT NATURAL RESOURCES	NATUREWORKS SIGN FOR PARK	98.00
23745		COPE FARM EQUIPMENT INC	REPAIRS 910A	79.70
23746		PETTIGREW HARDWARE & FEED	FD REPAIRS	69.52
23747		CITY OF RAVENNA	DISPATCH FEES	3,825.00
23748		ADVANCE AUTO PARTS	FD SUPPLIES	79.90
23749		FREEDOM MATERIALS	RD SUPPLIES	113.68
23750-23760		VOID	VOID	0.00
23761		UH OCCUPATIONAL HEALTH PORTAGE	PHYS/DRUG/TB TEST	236.00
23762		COIA IMPLEMENT SALES INC	CEMETERY REPAIRS/MAINT	96.48
23763		EMERGENCY MEDICAL PRODUCTS	EMS SUPPLIES	677.76
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,443.28
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	498.33
EFT		OPERS	MONTHLY PENSION	3,004.35
EFT		OP&F	MONTHLY PENSION	2,025.42
EFT		BWC	2019 INSTALLMENT	644.91

FISCAL OFFICER REPORT

1. Presented August bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
2. Reported August receipts were $214,200.68.
3. Reported 2020 Local Government Distribution is estimated to be $35,740.45.
4. Presented Notice of NatureWorks Grant Funding.

RESOLUTION #19-­133: Motion by Michael Whereas Palmyra Township Trustees is the owner of a parcel of land located in Palmyra Township Portage County, Ohio, more particularly described in Exhibit A attached hereto and made part hereof (the “Property”). The owner, Palmyra Township Trustees, acquired the Property by a deed recorded as Instrument Number 200624651 in the deed records of the Office of the Portage County Recorder. Whereas, Palmyra Township has received NatureWorks funds from the Ohio Department of Natural Resources and applied these funds as a match for recreational development.  The NatureWorks project number is PORT-035.  The NatureWorks grant program was established in accordance to House Bill 790 in 1994 and continued with House Bill 215 in 1997.  A copy of the NatureWorks project agreement is kept at the Fiscal Officer’s office at Palmyra Fire Station. Now therefore be resolved Palmyra Township hereby agrees to be bound by the terms of the Grant Agreement as they relate to the Property, including the obligation that the Property identified in Exhibit A must be operated and maintained solely for public recreation or natural resource purposes throughout the Term of the Bond.  The Property cannot be converted in use or title without the prior approval of the Director of the Ohio Department of Natural Resources. seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported that the divorce settlement did not deal with the cemetery deed.  A request was made to give up two graves and exchange them for two graves somewhere else in the cemetery.  The spouse will have to get permission to give up two graves from his ex-spouse.  Trustee Deffenbaugh will contact the requester and give him that information.
2. Presented Life Force Closure Authorizations.

RESOLUTION #19-­134: Motion by Deffenbaugh that we sign and date the closure authorization for run number 18-0161 and forward for non-collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

• Requested a note be put on the website to please return your recycling survey ASAP.

TRUSTEE DUNN

1. Reported that 231 residents had responded to the recycling survey so far..

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included zoning issues.

ROAD SUPERVISOR

1. Written report presented which included upcoming projects, completed projects.

FIRE CHIEF

1. Written report presented which included, purchase requests, equipment, personnel and training status..

RESOLUTION #19-­135: Motion by Michael to purchase repairs for turnout gear at a cost of $123.65 from Shamrock Gear Restoration, approve 2011 1st oil change at an estimated cost of $125 from Sarchione Ford and to approve pump testing at an estimated cost of $200 , seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-­135: Motion by Dunn to accept donation of Hurst Tools from the City of Kent and to send them a thank you for the donation, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Fiscal Officer requested to change September 24 meeting.

RESOLUTION #19-­136: Motion by Deffenbaugh to move regularly scheduled 9:30 am September 24 meeting to September 19 at 9:30 am, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #19-137 Motion by Michael to adjourn at 7:51 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn

The Palmyra Trick or Treat and Trunk or Treat events are set for Saturday, October 26, 2019. Trick or Treat will take place from 2:00-4:00 p.m. throughout the township. Trunk or Treat will take place at Palmyra Park from 4:30-5:30 p.m.. If you are planning on passing out candy please arrive between 4:00-4:15 p.m. so that we can safely park your car before the children arrive. The annual children’s Halloween costume contest and other prize giveaways will take place at 5:15 p.m. at the park pavilion. We look forward to seeing you.