PALMYRA TOWNSHIP TRUSTEES
January 8, 2019
Re-organizational
meeting called to order at 7:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn
and Michael present.
FO Cofojohn led all in
attendance with the Pledge of Allegiance.
Nominations opened by Fiscal
Officer Cofojohn for the 2019 Board Chairman.
Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were
any more nominations.
RESOLUTION #19-01: Motion by Michael to
close the nominations, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
Nominations opened by Fiscal
Officer Cofojohn for the 2019 Board Vice-Chairman. Trustee Dunn nominated James Deffenbaugh. FO Cofojohn asked if there were any more
nominations.
RESOLUTION #19-02: Motion by Michael to
close the nominations seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
Minutes from regular
meeting December 27, 2018 were approved as presented.
RESOLUTION #19-03: Motion by Dunn to
approve and pay the bills, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes.
BILLS
APPROVED AND PAID:
|
23287
|
|
RICKY
D. BENNETT
|
WAGES
12/15/18-12/31/18
|
356.78
|
|
23288
|
|
R.
STEVEN COSS JR
|
WAGES
12/15/18-12/31/18
|
1,818.84
|
|
23289
|
|
DONALD
J. LUTZ
|
WAGES
12/15/18-12/31/18
|
197.85
|
|
23290
|
|
LINDSAY
Y DAVIS
|
WAGES
12/15/18-12/31/18
|
127.03
|
|
23291
|
|
MARK
E. GARVIN
|
WAGES
12/15/18-12/31/18
|
1,821.45
|
|
23292
|
|
CHELSEA
L HARRIS
|
WAGES
12/15/18-12/31/18
|
733.97
|
|
23293
|
|
NICHOLAS
H SCHRECKENGOST
|
WAGES
12/15/18-12/31/18
|
299.74
|
|
23294
|
|
DANIEL
R SHEETS
|
WAGES
12/15/18-12/31/18
|
369.14
|
|
23295
|
|
DANIEL
R SHEETS
|
RETROACTIVE
PAY CORRECTION
|
7.67
|
|
23296
|
|
KATHLEEN
S. COFOJOHN
|
SALARY
12/1/18-12/31/18
|
1,148.10
|
|
23297
|
|
JAMES
H. DEFFENBAUGH
|
SALARY
12/1/18-12/31/18
|
547.29
|
|
23298
|
|
ROBERT
C DUNN
|
SALARY
12/1/18-12/31/18
|
753.62
|
|
23299
|
|
HENRY
A. MICHAEL
|
SALARY
12/1/18-12/31/18
|
831.94
|
|
23300
|
|
SANDRA
M. NUTTER
|
SALARY
12/1/18-12/31/18
|
568.73
|
|
23301
|
|
CENTURYLINK
|
MONTHLY
SERVICE
|
173.54
|
|
23302
|
|
DOMINION
EAST OHIO
|
MONTHLY
SERVICE
|
110.65
|
|
23303
|
|
VERIZON
WIRELESS
|
MONTHLY
SERVICE
|
43.87
|
|
23304
|
|
RICOH
USA INC
|
COPIER
MAINTENANCE
|
10.66
|
|
23305
|
|
CLEARWATER
SYSTEMS
|
FD
SUPPLIES
|
38.00
|
|
23306
|
|
BUREAU
OF WORKERS’ COMPENSATION
|
2019
INSTALLMENT
|
644.91
|
|
23307
|
|
QUALITY
IP
|
JAN/FEB
SERVICE/3 YR DOMAIN
|
1,899.99
|
|
23308
|
|
PORTAGE
CTY REGIONAL PLANNING
|
2019
ANNUAL MEMBERSHIP DUES
|
2,189.25
|
|
23309
|
|
PALMYRA
LITTLE VILLAGE SHOPPER
|
NOVEMBER
FUEL
|
786.32
|
|
23310
|
|
TED
A. BIERY DBA/FIERY’S GARAGE DOORS
|
STATION
REPAIRS
|
150.00
|
|
23311
|
|
COIA
IMPLEMENT SALES
|
TWP
MAINTENANCE
|
18.00
|
|
23312
|
|
PETTIGREW
HARDWARE & FEED
|
RD/FD
REPAIRS
|
181.30
|
|
23313
|
|
CITY
OF AKRON
|
OFFICER
TRAINNG X 2
|
900.00
|
|
23314
|
|
TREASURER
OF OHIO
|
COOP
PURCHASE PROGRAM FEE
|
100.00
|
|
EFT
|
|
ODJFS
|
4TH
QTR STATE UNEMPLOYMENT
|
24.72
|
|
EFT
|
|
OPERS
|
MONTHLY
PENSION
|
2,713.75
|
|
EFT
|
|
OP&F
|
MONTHLY
PENSION
|
2,018.13
|
|
EFT
|
|
BUREAU
OF WORKERS’ COMPENSATION
|
2018
TRUE-UP PREMIUM
|
322.00
|
FISCAL
OFFICER REPORT
- Presented
B.C.’s, and P.O.’s and miscellaneous correspondence.
- Presented
cemetery deed for signatures.
- Requested
permission to apply for NOPEC event sponsorship for Easter Egg Hunt and Trunk
or Treat events.
RESOLUTION #19-04: Motion by Dunn to
apply for 2019 NOPEC Sponsorship grant, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes.
RESOLUTION
#19-05:
Motion by Dunn to enter into executive session to discuss employee
compensation, seconded by Michael
Roll Call: Dunn-yes, Michael-yes.
Trustee Michael stated
that the meeting is back in session.
RESOLUTION
#19-06:
Motion by Michael to set wages for 2019 as follows:
Trustees
& Fiscal Officer: State guidelines
based on budget
Fire
Chief – Full time $ 26.83 per hour
Zoning
Inspector: $705.35 per month
Zoning
Secretary: $
70.59 per meeting
Road
Supervisor: $ 26.83 per hour
Part-time
TWP CDL Empee $ 14.18 per
hour
Part-time
TWP Non CDL Emp $ 12.67 per hour
Duty
Crew $
11.41 per hour base plus .20 per
certificate and officer is .20.
Responder $
8.55 per hour based on Ohio Minimum Wage
Seconded
by Dunn.
Roll Call: Michael-yes, Dunn-yes.
Discussion of Fees and
Policies
Advertising: Record Courier
Ambulance Billing: soft
bill residents
$150 Non-transport Fee
$600.00 Basic
$700.00 Advanced Life
Support I
$800.00 Advanced
Life Support II
$12.00 per loaded
mile reported to nearest 10th
Cemetery Fees: Resident Non-resident
Lots
(Max. 4) $200.00 (each) $725.00 (each)
Adult
Vault Weekday Burial $300.00 $300.00
Adult
Vault Weekend Burial $500.00 $500.00
Adult
Vault Holiday/ Burial $500.00
$500.00
Youth
Vault Burial Weekday $200.00 $200.00
Youth
Vault Burial Weekend $400.00 $400.00
Youth
Vault Burial Holiday $400.00 $400.00
Baby
Vault Burial-Weekday $150.00 $150.00
Baby
Vault Burial Weekend $300.00 $300.00
Baby
Vault Burial-Holiday $300.00 $300.00
Weekday
Cremations $150.00 $150.00
Weekend
Cremations $200.00 $200.00
Holiday
Cremations $200.00 $200.00
All weekday burials and
cremations arriving at cemetery on or after 2:00 pm local time will be charged
the holiday/weekend rate.
Foundations $ 75.00 sq. ft. $
75.00 sq. ft.
Waive foundation fee for
VA supplied military markers
Cemetery Foundation
deadlines: May 1st/Oct. 1st
Indigent Burial
expenditure paid by township will not exceed $1,000 for burial or $900 for
cremation
Copies: charge $.10 per
copy
Driveway Culvert
Installation:
12”
Pipe $375.00 (cost per additional foot) $15.00
15”
Pipe $450.00 (cost per additional foot) $20.00
18”
Pipe $600.00 (cost per additional foot) $25.00
21”
Pipe $750.00 (cost per additional foot) $30.00
24”
Pipe $900.00 (cost per additional foot) $35.00
Equipment fee:
Dump
Truck $150.00 Hour
Backhoe $150.00 Hour
Excavator $175.00
Hour
Sweeper $125.00
Hour
Command/Communications $100.00 Hour
ALS Ambulance $200.00
Hour
BLS Ambulance $150.00
Hour CAFS
Engine $200.00
Hour
Heavy Rescue $200.00
Hour
Brush Truck $150.00
Hour
Tanker $200.00 Hour
Air
trailer $100.00
Hour
Foam
Trailer $150.00
Hour
Traffic
Control Trailer $100.00 Hour
Cell phone $
25.00 Hour
Personnel rate will
include total compensation package.
Hall Usage: Hall
reserved through daytime personnel Monday through Friday 6am to 6pm.
Hall Rental Fee $25 and
a $50 Deposit Fee to be returned if hall is left in satisfactory condition.
Park Usage: Park reserved through daytime personnel Monday
through Friday 6am to 6pm.
Meeting dates: 2nd
Tuesday 7:00 p.m.; 4th Tuesday 9:30 a.m.
Mileage: Current rate as
set by Internal Revenue Service per mile driven outside the township.
ZONING FEES: Zoning Fees are non-refundable.
BUILDING
PERMITS:
0 – 99
sq. ft…………………….……………..……….…………………..……….
$ 0.00
100 – 500 sq.
ft……………………….……………………………………..……….
$35.00
Over 500 sq.
ft……………………………………………………………..…………
$50.00
Permit required for rebuilding
due to disaster…………………….…..… FEE WAIVED
Permit required for
decks………………………………………………………..…. $25.00
OUTDOORS
ADVERTISING SIGNS:
Sign structures more than 25 sq.
ft. but less than 200 sq. ft. in area………….
$30.00
Sign structures 200 sq. ft. or
more in area……….…….…………….………..… $60.00
Political
signs….………………………………………….……………… No fee
required
CONDITIONAL
ZONING CERTIFICATES:
Basement
dwellings………………..……………………………………..………….
$25.00
Junk
yards…………………………………………………………………..…..…… $100.00
House
trailers……………………………………………………………………..…..
$25.00
Swimming pools-
permanent…………………………………………….………….
$35.00
Recreational
use………………………………………………………….……….. $100.00
Strip mining and gravel
extraction………………………………………….……. $100.00
Others……………………… TO BE DETERMINED BY THE TOWNSHIP TRUSTEES
ZONING
BOOK:
Zoning book………………POSTAGE FOR MAILING EXTRA………………….
$15.00
MYLARS:
Sign Mylar …………………………………………………………….…….……….
$25.00
BOARD
OF ZONING APPEALS:
Appeals and applications ……………….………………………………………..
$150.00
ZONING
COMMISSION:
Amendments …………………………..………………….…………….…………
$150.00
Material
Foam
(5 Gal.) $230.00
20#
dry Chemical $149.50
10#
dry Chemical $ 85.25
Internet Auction Policy:
The township may sell personal
property including motor vehicles, road machinery, equipment, tools, or
supplies that is not needed for public use, is obsolete, or is unfit for the
use for which it was acquired, by internet auction. To place your bid you will go to www.ebay.com.
The Palmyra Township
Trustees will list the property with www.ebay.com for
ten days including Saturdays, Sundays and legal holidays.
Payment shall be cash
(in person); certified check and cashier’s check will be accepted upon
verification of funds. Palmyra Township Trustees may establish additional terms
and conditions for a particular sale prior to listing the property for auction
on ebay.com
Once the policy is adopted,
the township will publish a summary of the information provided in the
resolution once in the paper; post the resolution continually throughout the
calendar year on the township website; post the resolution continually
throughout the calendar year in a conspicuous place in the board’s office and
during the year when it’s resolved to sell property by internet auction post
notice on the township’s website.
Waive reading of minutes
for 2019. The Chairman will ask for corrections and then state that the minutes
are approved. The minutes will be
provided to the board prior to the meeting and copies available for the public
and the unofficial minutes will be posted on the township’s website.
Allow trustees, fiscal
officer, road supervisor and fire chief authority make emergency purchases of
up to $1,000 between meetings.
Payroll taxes, state
unemployment tax, worker’s compensation and retirement contributions will be
paid electronically.
RESOLUTION #19-07: Motion by Michael to
approve the fees and policies as stated, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
RESOLUTION #19-08: Motion by Dunn WHEREAS, Section 5513.01 (B)
provides the opportunity for Counties, Townships, Municipal Corporations,
Conservancy Districts, Township Park Districts, and Park Districts created
under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit
Authorities, Regional Airport Authorities, Regional Water and Sewer Districts,
County Transit Boards, State Universities or Colleges to participate in
contracts of the Ohio Department of Transportation for the purchase of
machinery, material, supplies or other articles.
NOW, THEREFORE, Be it ordained by
Palmyra Township Board of Trustees
SECTION 1.
That the Palmyra Township
Chairperson hereby requests authority in the name of Palmyra Township to participate in the Ohio
Department of Transportation contracts for the purchase of machinery,
materials, supplies or other articles which the Department has entered into
pursuant to Ohio Revised Code Section 5513.01 (B).
SECTION 2.
That the Chairperson is hereby
authorized to agree in the name of Palmyra Township to be bound by all terms
and conditions as the Director of Transportation prescribes.
SECTION 3.
That the Chairperson is hereby
authorized to agree in the name of Palmyra Township to directly
pay vendors, under each such
contract of the Ohio Department of Transportation in which Palmyra Township
participates, for items it receives pursuant to the contract.
SECTION 4.
That Palmyra Township agrees to be
responsible for resolving all claims or disputes arising
out of its participation in the
cooperative purchasing program under Section 5513.01(B) of the Ohio Revised
Code. The Palmyra Township agrees to waive any claims, actions, expenses, or
other damages arising out of its participation in the cooperative purchasing
program which the Palmyra Township may have or claim to have against ODOT or
its employees, unless such liability is the result of negligence on the part of
ODOT or its employees, seconded
by Michael.
Roll Call: Dunn-yes, Michael-yes.
RESOLUTION
#19-09:
Motion by Dunn to make the following 2019 appointments:
Ohio
Attorney General Primary Collection Agent
First
Federal Credit – Secondary Collection Agent
Henry
Michael – CDL Supervisor
Quality
IP LLC – Computer Network Administrator
Open-
Zoning Commission – 5-year term expiring 12/31/23
Open –
Zoning Board Appeals – 5-year term expiring 12/31/23
Sandra
Nutter, representative and James Deffenbaugh, alternate – Regional Planning
Commission
Seconded
by Michael.
Roll Call: Dunn-yes, Michael-yes.
TRUSTEE
REPORTS
Trustee Michael
- Reported
we need to make a decision on the OTARMA board.
RESOLUTION #19-10: Motion by Michael to vote
for Robert J. Dawson Perry Township Lake County and Joyce E. Fetzer, Perry Township
in Stark County as candidates for the OTARMA Board of Directors Term 2019-2023,
seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
TRUSTEE DEFFENBAUGH (not
present)
TRUSTEE DUNN
- Nothing
to report at this time.
DEPARTMENT REPORTS
ZONING INSPECTOR
- Written
report presented which included 2018 recap.
ROAD SUPERVISOR
- Report
presented which included purchases made, completed projects and upcoming
projects and purchase requests.
RESOLUTION #19-11: Motion by Michael to
approve purchase of pipe at an estimated cost of $200 from Marlboro Supply,
seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
FIRE CHIEF
- Written
report presented which included purchase request and Alarm updates.
RESOLUTION #19-12: Motion by Michael to approve
repair of Altair 4X Gas monitor at an estimated cost of $282 by Fire Force,
seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
Safety Issues
None
Open Communication
Tim Paulus asked that since it would be awhile
before the website would be fixed if a copy of the meeting minutes could be
placed on the board? Trustees have no problem with placing a copy of the minutes
on the board.
RESOLUTION #19-13: Motion by Michael to adjourn at 7:36 pm seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee
______ Robert Dunn, Trustee