Apr 9, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

April 9, 2019

Regular meeting called to order at 7:00 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 26, 2019 were approved as presented.

RESOLUTION #19-59: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23440   RICKY D BENNETT WAGES 03/16/19-03/31/19 515.21
23441   R. STEVEN COSS JR WAGES 03/16/19-03/31/19 1,948.26
23442   DONALD J LUTZ WAGES 03/16/19-03/31/19 465.32
23443   LINDSAY Y DAVIS WAGES 03/16/19-03/31/19 59.64
23444   MARK E. GARVIN WAGES 03/16/19-03/31/19 1,866.11
23445   CHELSEA L HARRIS WAGES 03/16/19-03/31/19 746.53
23446   LISA SCHRECKENGOST WAGES 03/16/19-03/31/19 292.61
23447   NICHOLAS H SCHRECKENGOST WAGES 03/16/19-03/31/19 226.08
23448   KATHLEEN S COFOJOHN SALARY CORRECTION 1/1/19 228.76
23449   JAMES H DEFFENBAUGH SALARY CORRECTION 1/1/19 52.18
23450   ROBERT C DUNN SALARY CORRECTION 1/1/19 83.60
23451   HENRY A MICHAEL SALARY CORRECTION 1/1/19 83.60
23452   KATHLEEN S COFOJOHN SALARY CORRECTION 2/1/19 228.76
23453   JAMES H DEFFENBAUGH SALARY CORRECTION 2/1/19 52.18
23454   ROBERT C DUNN SALARY CORRECTION 2/1/19 83.60
23455   HENRY A MICHAEL SALARY CORRECTION 2/1/19 83.60
23456   KATHLEEN S. COFOJOHN SALARY 03/01/19-03/31/19 1,397.63
23457   JAMES H. DEFFENBAUGH SALARY 03/01/19-03/31/19 620.98
23458   ROBERT C DUNN SALARY 03/01/19-03/31/19 825.94
23459   HENRY A. MICHAEL SALARY 03/01/19-03/31/19 910.78
23460   SANDRA M. NUTTER SALARY 03/01/19-03/31/19 581.48
23461   CENTURYLINK MONTHLY SERVICE 161.29
23462   DOMINION EAST OHIO MONTHLY SERVICE 121.72
23463   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 491.47
23464   MAY APRIL SERVICE/OFFICE 365 931.00
23465   VERIZON WIRELESS MONTHLY SERVICE 43.90
23466   CONSTELLATION NEWENERGY NATURAL GAS SUPPLIER 217.79
23467   TREASURER STATE OF OHIO QTRLY UAN FEES 762.00
23468   PETTIGREW HARDWARE & FEED FD SUPPLIES 47.76
23469   BREATHING AIR SYSTEMS INC FD REPAIRS 66.40
23470   GREYSON HENDERSON REIMBURSE BCI 36.00
23471   MITCHELL COMMUNICATIONS INC REPAIRS – SIREN 65.74
23472   NICHOLAS LANSINGER REIMBURSE BCI 36.00
23473   COIA IMPLEMENTSALES INC MOWER MAINTENANCE 78.26
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,188.86
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 454.93
EFT   OPERS MONTHLY PENSION 3,367.41
EFT   OP&F MONTHLY PENSION 2,083.77
EFT   BWC 2019 INSTALLMENT 644.91
EFT   OH DEPT JOB & FAMILY SERVICES 1ST QTR UNEMPLOYMENT TAX 176.23
EFT   RETURN DEPOSIT ITEM AMBULANCE BILLING 150.00
EFT   RETURNED ITEM FEE BANK SERVICE CHARGE 10.00

FISCAL OFFICER REPORT

  1. Presented March bank reconciliations and miscellaneous correspondence.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

  1. Will discuss placement of mosquito traps at next meeting.
  2. Briefly discussed website. 

RESOLUTION #19-60: Motion by Dunn to enter into agreement with XCom Ohio LLC to build and maintain WordPress website with a $600 deposit and $95 per month maintenance fee, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.
  2. Discussed heating options for Cemetery Chapel and NOPEC grant funding.
  3. Reported playground equipment may not be installed by Easter egg hunt due to weather delays by vendor.
  4. Discussed Palmyra Hotstove wanting to paint the concession stand.  Trustees are okay with painting but restricted wording to be “Palmyra” or “Palmyra Park” if wording is used.
  5. Reported that Henry spoke with new asst. PC prosecutor about the bid but that the bid is not ready yet.

ZONING INSPECTOR

  1. Written report presented.
  2. Discussed complaint from a resident regarding neighbor’s house not having a street number at the road. Sandy told him lack of house sign is not a zoning issue.

FIRE CHIEF

  1. Written report presented which included purchase/training requests, personnel updates and alarms.

RESOLUTION #19-61: Motion by Deffenbaugh to approve purchase of 6 more users on Active 911 at an estimated cost of $56.40 and to send two FD employees to FFI/FFII course at Howland training center at an estimated cost of $3,445.00 and to purchase Stream light charger at an estimated cost of $22.50 from Battery Junction.com and to purchase winch cable/battery charger at an estimated cost of $194.83 from Amazon.com, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-62: Motion by Deffenbaugh to adjourn at 7:44 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Mar 26, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

March 26, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 12, 2019 were approved as presented.

RESOLUTION #19-50: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23411   RICKY D BENNETT WAGES 03/01/19-03/15/19 435.85
23412   R. STEVEN COSS JR WAGES 03/01/19-03/15/19 1,899.41
23413   DONALD J LUTZ WAGES 03/01/19-03/15/19 451.77
23414   MARK E. GARVIN WAGES 03/01/19-03/15/19 2,008.23
23415   CHELSEA L HARRIS WAGES 03/01/19-03/15/19 385.09
23416   NICHOLAS H SCHRECKENGOST WAGES 03/01/19-03/15/19 429.06
23417   SHAWN A SCHRECKENGOST WAGES 03/01/19-03/15/19 632.46
23418   DANIEL SHEETS WAGES 03/01/19-03/15/19 255.12
23419   CONRAD’S DISPOSAL INC MONTHLY SERVICE 69.00
23420   FARMERS NATIONAL BANK VISA PURCHASES 663.00
23421   OHIO EDISON MONTHLY SERVICE 627.58
23422   TIME WARNER CABLE MONTHLY SERVICE 69.99
23423   VERIZON WIRELESS MONTHLY SERVICE 7.07
23424   MORTON SALT INC ROAD SALT 1,365.12
23425   AA LUKETIC & ASSOCIATES INC UPDATE CHAPEL DRAWINGS 540.00
23426   MIKE TRICKETT PEWS CHAPEL 400.00
23427   PORTAGE COUNTY HAZMAT 2019 SUPPORT 612.99
23428   PORTAGE COUNTY USAR TEAM 2019 SUPPORT 58.38
23429   CITY OF AKRON FD TRAINING ACADEMY SAFETY OFFICER TRAINING 750.00
23430   BOB SUMEREL TIRE CO REPAIRS 3500 21.45
23431   MITCHELL COMMUNICATIONS INC REPORGRAM RADIOS 547.25
23432   DENNIS & LINDA LEWIS FIRE LOSS INSURANCE CLAIM 30,381.16
23433   RYAN OAKS REIMBURSE BACKGROUND CHECK 36.00
23434   BETINA OAKS REIMBURSE BACKGROUND CHECK 36.00
23435   OHIO EDISON STREET LIGHTS 357.92
23436   VOID VOID 0.00
23437   PALMYRA LITTLE VILLAGE SHOPPER FUEL 889.94
23438   MCMASTER-CARR STATION REPAIRS 399.17
23439   RICOH USA INC COPIER MAINTENANCE 11.12

FISCAL OFFICER

  1. Presented P.O.’s and B.C’S and miscellaneous correspondence.
  2. Reported need to amend resolution 19-26.

RESOLUTION #19-51: Motion by Michael to amend Resolution 19-26 to increase McMaster cost to include shipping in the amount of $75.06 totaling $399.17 seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Presented Resolution to participate in ODOT Winter Road Salt Agreement.

RESOLUTION #19-52: Motion by Dunn WHEREAS, the Palmyra Township, Portage County the following terms and conditions in its participation of the ODOT road salt contract:  

a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and 

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and

d. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its above-requested salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 19 by 12:00 p.m. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract: Seconded by Deffenbaugh

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Presented PC solid Waste Management Resolution to Adopt the Solid Waste Management Plan for Portage County Waste Management District.

RESOLUTION #19-53: Motion by Deffenbaugh WHEREAS, the Palmyra Township is located within the jurisdiction of the Portage County Solid Waste Management District (District). WHEREAS, the District Policy Committee prepared and adopted a final draft of the Solid Waste Management Plan in accordance with Ohio Revised Code Sections 3734.53 3734.54 and 3734.55. WHEREAS, District provided a copy of the Draft Final Solid Waste Management Plan for ratification to each of the legislative authorities of the District. WHEREAS, the Palmyra Township must decide whether it approves of said Solid Waste Management Plan within ninety days of receipt of the Final Draft Plan. NOW, Therefore, Be It Resolved by the board of trustees of Palmyra township;

1. The Palmyra Township approves the Portage  County Solid Waste Management Plan

The Clerk is hereby directed to send the District a copy of this resolution to the attention of William G. Steiner, II Director, Portage County Solid Waste Management District, 3588 Mogadore Rd., Kent, OH  44240.

  • That it is found and determined that all formal actions of this Board of Trustees concerning and relating to the passage of this resolution/ordinance were adopted in an open meeting of this Board of Trustees and of any of its committees that resulted in such formal actions were in meetings open to the public in compliance with all legal requirements including Sections 121.22 of the Ohio Revised Code. Motion seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported to amend permanent appropriations to increase appropriations in Fund 1000 by $21,179.00

RESOLUTION #19-54: Motion by Dunn to amend permanent appropriations by increasing general fund appropriations as follows: 1000-110-111 by $3,400 and 1000-110-121 by $3,120 and 1000-110-211 by $1,100 and 1000-110-213 by $100 and 1000-760-730 by $13,459, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

Wesley Willis of XCom Ohio LLC of Rootstown was present to discuss building the new website.  Wesley if hired the website would be built using Word Press and would include security. Wesley presented two payment options one being a lump sum of $2,800 paid 50/50 increments with fixes included for 3 months. Any support after the first three months would be billed at $75 per hour or for emergencies a rate of $125 per hour.  The other option included a onetime fee of $600 and $95 a month to maintain the website.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported we received the permit for the semi-public wastewater treatment plant.

TRUSTEE DEFFENBAUGH

  1. Reviewed driving records.
  2. Presented list of items to be removed from inventory.

RESOLUTION #19-55: Motion by Deffenbaugh To remove Stihl Chain Saw, Siren, JD Tractor, Gallion Road Grader, Stair chair and 2003 Squad from inventory, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.
  2. Discussed if we were ready to bid the Cemetery Chapel.  Trustee Michael will contact new assistant prosecuting attorney to go over bid dates and requirements.
  3. Reported he had to attend a hearing for the Chapel restroom along with the building department April 2 at 8:30 am.

RESOLUTION #19-56: Motion by Dunn to approve purchase of edging for playground material at an estimated cost of $250 and to purchase filters and blades for mowers at an estimated cost of $300, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF (left meeting for a call)

  1. Written report presented which included purchase requests, personnel and apparatus status and grant updates.

RESOLUTION #19-57: Motion by Michael to approve purchase of siren repairs at an cost of $65.74 and repairs 2 portables at an estimated cost of $258 and repair parts for air trailer at an estimated cost of $65.40, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-58:  Motion by Michael to adjourn at 10:32 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Mar 12, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

March 12, 2019

Regular meeting called to order at 7:06 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Vice Chairman Deffenbaugh requested a moment of silence for the Henry Michael family as they go through this difficult time.

Minutes from regular meeting February 26, 2019 were approved as presented.

RESOLUTION #19-42: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23378   RICKY D BENNETT WAGES 02/16/19-02/28/19 411.22
23379   R. STEVEN COSS JR WAGES 02/16/19-02/28/19 1,938.51
23380   DONALD J LUTZ WAGES 02/16/19-02/28/19 337.02
23381-23384   VOID VOID 0.00
23385   MARK E. GARVIN WAGES 02/16/19-02/28/19 1,650.90
23386   CHELSEA L HARRIS WAGES 02/16/19-02/28/19 913.39
23387   NICHOLAS H SCHRECKENGOST WAGES 02/16/19-02/28/19 306.66
23388   DANIEL R SHEETS WAGES 02/16/19-02/28/19 130.26
23389   VOID VOID 0.00
23390   KATHLEEN S. COFOJOHN SALARY 02/01/19-02/28/19 1,148.10
23391   JAMES H. DEFFENBAUGH SALARY 02/01/19-02/28/19 547.29
23392   ROBERT C DUNN SALARY 02/01/19-02/28/19 753.62
23393   HENRY A. MICHAEL SALARY 02/01/19-02/28/19 828.99
23394   SANDRA M. NUTTER SALARY 02/01/19-02/28/19 581.48
23395   CENTURYLINK MONTHLY SERVICE 156.17
23396   DOMINION EAST OHIO MONTHLY SERVICE 148.25
23397   RICOH USA INC COPIER MAINTENANCE 11.19
23398   QUALITY IP APRIL SERVICE/OFFICE 365 931.00
23399   PORTAGE CTY COM. HEALTH DISTRICT PERMIT FEES 275.00
23400   VERIZON WIRELESS MONTHLY SERVICE 43.88
23401   CLEARWATER SYSTEMS INC FD SUPPLIES 132.13
23402   PETTIGREW HARDWARE RD SUPPLIES 14.07
23403   MORTON SALT, INC ROAD SALT 2,560.58
23404   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 607.73
23405   COIA IMPLEMENT SALES INC RD CHAIN SAW REPAIRS 87.85
23406   CITY OF RAVENNA DISPATCH FEES 3,825.00
23407   THE RECORD COURIER ZONING PUBLIC HEARING LEGAL NOTICE 27.35
23408   ADVANCE AUTO PARTS RD SUPPLIES 33.91
23409   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 3.00
23410   CONSTELLATION NEWENERGY NATURAL GAS SUPPLIER – OH 948.31
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 4,036.82
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 617.56
EFT   OPERS MONTHLY PENSION 2,899.70
EFT   OP&F MONTHLY PENSION 2,121.49
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented February bank reconciliations.
  2. Reported February receipts were $29,472.07.
  3. Presented miscellaneous correspondence.
  4. Presented options to invest cemetery CD.

RESOLUTION #19-43: Motion by Dunn to invest $2,500 in 2 year Public Funds CD at rate of .5% at Farmers National Bank, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

  • Reported need to amend 2019 Temporary appropriations within fund 1000.

RESOLUTION #19-44: Motion by Deffenbaugh to temporary appropriations within Fund 1000 to increase 1000-110-111 by $150 and decrease 1000-110-211 by $150, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

Bill Steiner was present to report on the Portage County Solid Waste Management District’s Solid Waste Plan Update.  Bill also discussed the Tire Cleanup program changes to limit 10 tires per vehicle and to limit types of tires to be collected.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

  1. Briefly discussed website.  Will have Xcom come to next meeting to discuss options.
  2. Reported he reviewed Standard Operating Policies Guidelines 2011 Security Camera Use

RESOLUTION #19-45: Motion by to approve Standard Operating Policies Guidelines 2011 Security Camera Use., seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

  • Reported that Brett Bencze will be taking over duties representing the Townships for the Prosecutor’s office.
  • Reported that the zoning members list has been updated and will be posted.
  • Asked if Spring Clean Up can be scheduled.

RESOLUTION #19-46: Motion by Dunn to set Spring Cleanup for June 7 from 7:30 am to 6 pm and June 8 from 7:30 am to 12 pm, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

TRUSTEE DUNN

  1. On behalf of the Palmyra Township Board of Trustees, Fiscal Officer, Fire Department and Road Department we would like to send the Henry Michael family our condolences.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. No report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included purchase/training requests, personnel updates and alarms.

RESOLUTION #19-47: Motion by Dunn to send Shawn Schreckengost, Chelsea Harris and Mark Garvin to Safety Officers course at Akron Fire Training Center at a cost of $250 each plus cost of books, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-48: Motion by Deffenbaugh to hire Betina Oaks and Ryan Oaks with no certifications and to hire Nicholas Lansinger FFII to the fire department pending physical, drug screen and background checks seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

Open Communication

Barb Tittle from Kent was at the meeting because she was interested in knowing what was going on around the county.

Safety Issues

None

RESOLUTION #19-49: Motion by Deffenbaugh to adjourn at 7:58 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Feb 26, 2019

PALMYRA TOWNSHIP TRUSTEES

February 26, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 12, 2019 were approved as presented.

RESOLUTION #19-30: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23361   RICKY D BENNETT WAGES 02/01/19-02/15/19 386.55
23362   R. STEVEN COSS JR WAGES 02/01/19-02/15/19 2,067.86
23363   DONALD J LUTZ WAGES 02/01/19-02/15/19 343.14
23364   MARK E. GARVIN WAGES 02/01/19-02/15/19 2,285.78
23365   CHELSEA L HARRIS WAGES 02/01/19-02/15/19 780.40
23366   NICHOLAS H SCHRECKENGOST WAGES 02/01/19-02/15/19 645.66
23367   DANIEL SHEETS WAGES 02/01/19-02/15/19 248.16
23368   CONRAD’S DISPOSAL INC MONTHLY SERVICE 44.00
23369   FARMERS NATIONAL BANK VISA PURCHASES 218.87
23370   OHIO EDISON MONTHLY SERVICE 1,199.37
23371   TIME WARNER CABLE MONTHLY SERVICE 69.99
23372   VERIZON WIRELESS MONTHLY SERVICE 7.07
23373   ADVANCE AUTO PARTS FD MAINTENANCE 38.60
23374   TREASURER OF STATE VOLUNTEER FF DEPENDENT FUND 150.00
23375   PALMYRA LITTLE VILLAGE SHOPPERR JANURALY FUEL PURCHASES 1,094.97
23376   FIRE FORCE INC TURNOUT GEAR 5,403.00
23377   MYERS EQUIPMENT CORP INSTALL CEILING MOUNT O2 BLOCK 346.53

FISCAL OFFICER

  1. Presented cemetery deed for signatures.
  2. Asked if 2019 Permanent Appropriations were okay with the Trustees?

RESOLUTION #19-31: Motion by Michael to approve 2019 Permanent Appropriations as presented, seconded by Deffenbaugh.

Net  Recourses Permanent Estimated
Available to Appropriation Balance
FUND Appropriate Request 12/31/19
General Fund $323,713 222,675 $227,713
Motor Vehicle        22,248 14,000 8,248
Gasoline Tax        208,598 138,700 69,898
Road & Bridge         176,549 124,200 52,349
Cemetery 27,854 20,700 7,154
1 Mill Fire Levy   109,111 72,100 37,011
2 Mill Fire Levy          241,214 176,800 64,414
2 Mill Fire Levy          114,616 85,000 29,616
Permissive Motor Vehicle      89,928 66,000 23,928
Fire & Rescue, Ambulance & EMS       174,979 110,700 64,279
Cemetery Chapel Building Fund 58,213 58,213 0
Non-Expendable Trust 4951            5,311 150 5,161
Non-Expendable Trust 4952 615 150 465
Fire Insurance Claim Fund 30,381 30,381 0
$1,583,330 $1,119,770 $463,560

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Reported Mike Chilson interest in zoning commission position.

RESOLUTION #19-32: Motion by Dunn to appoint Mike Chilson to the Zoning board of Commissions term expiring 12/31/23, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #19-33: Motion by Dunn authorizing all actions necessary to accept Northeast Ohio Public Energy Council (NOPEC) 2019 energized Community Grant(s), seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Discussed taking plans for Cemetery Chapel to PC Building Director for approval.

TRUSTEE DEFFENBAUGH

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Discussed when to have Easter Egg Hunt.

RESOLUTION #19-34: Motion by Dunn to set Easter Egg Hunt for April 20, 2019 at 9:00 am and approve purchases for candy and prizes for $300, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.
  2. Discussed availability of church pews at a cost of $50 per pew.
  3. Discussed plan to stockpile pea gravel from playground for future use.

RESOLUTION #19-35: Motion by Dunn to approve purchase of 8 pews at a cost of $50 each, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-36: Motion by Deffenbaugh to approve purchase of bearing and blades for US mower at an estimated cost of $800, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel and apparatus status and grant updates.

RESOLUTION #19-37: Motion by Michael to approve purchase batteries and chargers, building program/zones and programing each MARCS radio at an estimated cost of $2,021.73 and to purchase EMS supplies at an estimated cost of $624.85 from EMP and to replace Jump Bag out of 2013 at an estimated cost of $299.99 and to purchase miscellaneous parts for radios at an estimated cost of $100 from Mitchell communications and to purchase tune up parts for rescue saw on 2016 at an estimated cost of $45.56 plus shipping and to purchase air filters for Honda equipment at an estimated cost of $19.80 plus shipping from Amazon and to purchase 2 portable digital rechargeable cameras at an estimated cost of $40.99 each, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #19-38: Motion by Deffenbaugh to accept Chief Garvin recommendation to add Darrien G. Welker and Stephen R. Lewis to the junior/cadet firefighter program pending background check, physical and drug screen, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-39: Motion by Deffenbaugh to accept Chief Garvin recommendation to hire Greyson Henderson to the Fire Department pending background check, physical and drug screen, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-40:  Motion by Michael to accept resignation of Darin Ward from the Fire Department., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

ZONING INSPECTOR (not present)

Safety Issues

Tim Paulus asked if the Trustees could ask the County to declare a nuisance for trees on west side of John Thomas Road in wooded area.

Open Communication

None

RESOLUTION #19-41:  Motion by Michael to adjourn at 10:15 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Jan 22 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

January 22, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on January 8 2019 were approved as presented.

RESOLUTION #19-14: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23315   RICKY D BENNETT WAGES 01/01/19-01/15/19 392.06
23316   R. STEVEN COSS JR WAGES 01/01/19-01/15/19 2,236.32
23317   DONALD J LUTZ WAGES 01/01/19-01/15/19 440.95
23318   MARK E. GARVIN WAGES 01/01/19-01/15/19 2,061.02
23319   CHELSEA L HARRIS WAGES 01/01/19-01/15/19 766.69
23320   NICHOLAS H SCHRECKENGOST WAGES 01/01/19-01/15/19 316.12
23321   CONRAD’S DISPOSAL INC MONTHLY SERVICE 44.00
23322   TIME WARNER CABLE MONTHLY SERVICE 69.99
23323   SANDRA NUTTER 2018 MILEAGE REIMBURSEMENT 71.94
23324   FIRE FORCE INC REPAIRS ALTAIR 4X METER 282.00
23325   PORTAGE CTY SOLID WASTE MAGMT ANNUAL RECYCLE CHARGE 2,500.00
23326   ADVANCE AUTO PARTS FD/RD SUPPLIES 54.81
23327   MARLBORO SUPPLY CEM CATBASIN/RD SUPPLIES 605.00
23328   PALMYRA LITTLE VILLAGE SHOPPERR DECEMBER FUEL PURCHASES 738.37
23329   VERIZON WIRELESS MONTHLY SERVICE 7.05
23330   OHIO EDISON MONTHLY SERVICE 763.44
23331   FARMERS NATIONAL BANK VISA PURCHASES 366.76
         

FISCAL OFFICER

  1. Presented cemetery deed for signatures.
  2. Reported that the NatureWorks grant agreement has been received and FO needs to look over the document so the Township follows steps of the agreement.
  3. Reported the 2019 NOPEC Sponsorship grant was awarded to cover the Easter Egg Hunt and Trunk or Treat expenditures.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Would like to publicly thank the road department for their much appreciated work on the roads during the storm.
  2. Reported he spoke with Chris Meduri and they are going to set up a meeting with the PC Building Department and Steve Coss to go over the procedures to build the Cemetery Chapel.
  3. Reported he spoke with Jamie Brawley and she was willing to commit to another 5 year term on the board zoning appeals.

RESOLUTION #19-15: Motion by Michael to appoint Jamie Brawley to the Board of Zoning Appeals for a five year term expiring 12/31/23, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Reported he discussed the post card amendments with .Bill Steiner and he said they will get them done.  He also reported that they would not do the post card survey with Palmyra residents until spring.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects and completed projects.
  2. Discussed Division of Real Estate & Professional Licensing’s cemetery grant program that FO forwarded to Trustees and Steve.  Steve would like to look into the grant to see if we can get help to build the chapel.

FIRE CHIEF

  1. Written report presented which included apparatus status and grant updates.
  2. Discussed new EMS grant Rural EMS Training and Assistance Program President signed into law December 20, 2018. The grant is for up to $200,000 with a 10% match and cannot be used for vehicles. Chelsea is to look into the requirements for staffing option of the grant.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

Jim Deffenbaugh would like to publicly thank the fire department for their response to his wife’s emergency last week.

RESOLUTION #19-16: Motion by Dunn to enter into executive session to discuss employee compensation, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

Chairman Michael called the meeting back to order and reported there is nothing new to report.

RESOLUTION #19-17:  Motion by Michael to adjourn at 10:10 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Jan 08 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

January 8, 2019

Re-organizational meeting called to order at 7:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn and Michael present.

FO Cofojohn led all in attendance with the Pledge of Allegiance.

Nominations opened by Fiscal Officer Cofojohn for the 2019 Board Chairman.  Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.

RESOLUTION #19-01: Motion by Michael to close the nominations, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Nominations opened by Fiscal Officer Cofojohn for the 2019 Board Vice-Chairman.  Trustee Dunn nominated James Deffenbaugh.  FO Cofojohn asked if there were any more nominations.

RESOLUTION #19-02: Motion by Michael to close the nominations seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

Minutes from regular meeting December 27, 2018 were approved as presented.

RESOLUTION #19-03: Motion by Dunn to approve and pay the bills, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23287   RICKY D. BENNETT WAGES 12/15/18-12/31/18 356.78
23288   R. STEVEN COSS JR WAGES 12/15/18-12/31/18 1,818.84
23289   DONALD J. LUTZ WAGES 12/15/18-12/31/18 197.85
23290   LINDSAY Y DAVIS WAGES 12/15/18-12/31/18 127.03
23291   MARK E. GARVIN WAGES 12/15/18-12/31/18 1,821.45
23292   CHELSEA L HARRIS WAGES 12/15/18-12/31/18 733.97
23293   NICHOLAS H SCHRECKENGOST WAGES 12/15/18-12/31/18 299.74
23294   DANIEL R SHEETS WAGES 12/15/18-12/31/18 369.14
23295   DANIEL R SHEETS RETROACTIVE PAY CORRECTION 7.67
23296   KATHLEEN S. COFOJOHN SALARY 12/1/18-12/31/18 1,148.10
23297   JAMES H. DEFFENBAUGH SALARY 12/1/18-12/31/18 547.29
23298   ROBERT C DUNN SALARY 12/1/18-12/31/18 753.62
23299   HENRY A. MICHAEL SALARY 12/1/18-12/31/18 831.94
23300   SANDRA M. NUTTER SALARY 12/1/18-12/31/18 568.73
23301   CENTURYLINK MONTHLY SERVICE 173.54
23302   DOMINION EAST OHIO MONTHLY SERVICE 110.65
23303   VERIZON WIRELESS MONTHLY SERVICE 43.87
23304   RICOH USA INC COPIER MAINTENANCE 10.66
23305   CLEARWATER SYSTEMS FD SUPPLIES 38.00
23306   BUREAU OF WORKERS’ COMPENSATION 2019 INSTALLMENT 644.91
23307   QUALITY IP JAN/FEB SERVICE/3 YR DOMAIN 1,899.99
23308   PORTAGE CTY REGIONAL PLANNING 2019 ANNUAL MEMBERSHIP DUES 2,189.25
23309   PALMYRA LITTLE VILLAGE SHOPPER NOVEMBER FUEL 786.32
23310   TED A. BIERY DBA/FIERY’S GARAGE DOORS STATION REPAIRS 150.00
23311   COIA IMPLEMENT SALES TWP MAINTENANCE 18.00
23312   PETTIGREW HARDWARE & FEED RD/FD REPAIRS 181.30
23313   CITY OF AKRON OFFICER TRAINNG X 2 900.00
23314   TREASURER OF OHIO COOP PURCHASE PROGRAM FEE 100.00
EFT   ODJFS 4TH QTR STATE UNEMPLOYMENT 24.72
EFT   OPERS MONTHLY PENSION 2,713.75
EFT   OP&F MONTHLY PENSION 2,018.13
EFT   BUREAU OF WORKERS’ COMPENSATION 2018 TRUE-UP  PREMIUM 322.00

FISCAL OFFICER REPORT

  1. Presented B.C.’s, and P.O.’s and miscellaneous correspondence.
  2. Presented cemetery deed for signatures.
  3. Requested permission to apply for NOPEC event sponsorship for Easter Egg Hunt and Trunk or Treat events.

RESOLUTION #19-04: Motion by Dunn to apply for 2019 NOPEC Sponsorship grant, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #19-05: Motion by Dunn to enter into executive session to discuss employee compensation, seconded by Michael

Roll Call:  Dunn-yes, Michael-yes.

Trustee Michael stated that the meeting is back in session.

RESOLUTION #19-06: Motion by Michael to set wages for 2019 as follows:

Trustees & Fiscal Officer:   State guidelines based on budget

Fire Chief – Full time              $  26.83 per hour

Zoning Inspector:                 $705.35 per month

Zoning Secretary:                                 $  70.59 per meeting

Road Supervisor:                  $  26.83 per hour

Part-time TWP CDL Empee                   $  14.18 per hour

Part-time TWP Non CDL Emp              $  12.67 per hour

Duty Crew                                               $  11.41 per hour base plus .20 per certificate and officer is .20.

Responder                             $    8.55 per hour based on Ohio Minimum Wage

Seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

Discussion of Fees and Policies

Advertising:  Record Courier

Ambulance Billing: soft bill residents

                              $150 Non-transport Fee

                              $600.00 Basic

                              $700.00 Advanced Life Support I

                              $800.00 Advanced Life Support II

                              $12.00 per loaded mile reported to nearest 10th

Cemetery Fees:                                                      Resident                   Non-resident

Lots (Max. 4)                                          $200.00 (each)       $725.00 (each)

Adult Vault Weekday Burial                  $300.00                   $300.00

Adult Vault Weekend Burial                  $500.00                   $500.00

Adult Vault Holiday/ Burial                    $500.00                   $500.00

Youth Vault Burial Weekday                 $200.00                   $200.00

Youth Vault Burial Weekend                 $400.00                   $400.00

Youth Vault Burial Holiday                    $400.00                   $400.00

Baby Vault Burial-Weekday                  $150.00                   $150.00

Baby Vault Burial Weekend                  $300.00                  $300.00

Baby Vault Burial-Holiday                     $300.00                   $300.00

Weekday Cremations                                           $150.00                   $150.00

Weekend Cremations                           $200.00                  $200.00

Holiday Cremations                                              $200.00                   $200.00

All weekday burials and cremations arriving at cemetery on or after 2:00 pm local time will be charged the holiday/weekend rate.

Foundations                                                          $  75.00 sq. ft.          $  75.00 sq. ft.

Waive foundation fee for VA supplied military markers

Cemetery Foundation deadlines: May 1st/Oct. 1st

Indigent Burial expenditure paid by township will not exceed $1,000 for burial or $900 for cremation

Copies: charge $.10 per copy

Driveway Culvert Installation:

12” Pipe $375.00 (cost per additional foot) $15.00

15” Pipe $450.00 (cost per additional foot) $20.00

18” Pipe $600.00 (cost per additional foot) $25.00

21” Pipe $750.00 (cost per additional foot) $30.00

24” Pipe $900.00 (cost per additional foot) $35.00

Equipment fee:                      

Dump Truck                           $150.00 Hour

                Backhoe                                                 $150.00 Hour

               Excavator                                               $175.00 Hour

                Sweeper                                 $125.00 Hour

                Command/Communications $100.00 Hour

                ALS Ambulance                      $200.00 Hour

                BLS Ambulance                      $150.00 Hour                                                                                                                          CAFS Engine                                $200.00 Hour

                Heavy Rescue                        $200.00 Hour

                Brush Truck                           $150.00 Hour                         

Tanker                                                    $200.00 Hour

Air trailer                                 $100.00 Hour

Foam Trailer                          $150.00 Hour

Traffic Control Trailer           $100.00 Hour

               Cell phone                                             $  25.00 Hour

Personnel rate will include total compensation package.

Hall Usage: Hall reserved through daytime personnel Monday through Friday 6am to 6pm.

Hall Rental Fee $25 and a $50 Deposit Fee to be returned if hall is left in satisfactory condition.

Park Usage:  Park reserved through daytime personnel Monday through Friday 6am to 6pm.

Meeting dates: 2nd Tuesday 7:00 p.m.; 4th Tuesday 9:30 a.m.

Mileage: Current rate as set by Internal Revenue Service per mile driven outside the township.

 

ZONING FEES:  Zoning Fees are non-refundable.

BUILDING PERMITS:

                0  –  99 sq. ft…………………….……………..……….…………………..……….  $  0.00

                100 – 500 sq. ft……………………….……………………………………..……….  $35.00

                Over 500 sq. ft……………………………………………………………..…………  $50.00

                Permit required for rebuilding due to disaster…………………….…..…  FEE WAIVED

                Permit required for decks………………………………………………………..…. $25.00

OUTDOORS ADVERTISING SIGNS:

                Sign structures more than 25 sq. ft. but less than 200 sq. ft. in area………….  $30.00

                Sign structures 200 sq. ft. or more in area……….…….…………….………..…  $60.00

                Political signs….………………………………………….………………  No fee required

CONDITIONAL ZONING CERTIFICATES:

                Basement dwellings………………..……………………………………..………….  $25.00

                Junk yards…………………………………………………………………..…..…… $100.00

                House trailers……………………………………………………………………..…..  $25.00

                Swimming pools- permanent…………………………………………….………….  $35.00

                Recreational use………………………………………………………….………..  $100.00

                Strip mining and gravel extraction………………………………………….…….  $100.00

                Others………………………  TO BE DETERMINED BY THE TOWNSHIP TRUSTEES

ZONING BOOK:

Zoning book………………POSTAGE FOR MAILING EXTRA…………………. $15.00

MYLARS:

                Sign Mylar …………………………………………………………….…….………. $25.00

BOARD OF ZONING APPEALS:

                Appeals and applications ……………….……………………………………….. $150.00

ZONING COMMISSION:

                Amendments …………………………..………………….…………….………… $150.00

Material

Foam (5 Gal.)          $230.00

20# dry Chemical  $149.50

10# dry Chemical  $  85.25

Internet Auction Policy:

The township may sell personal property including motor vehicles, road machinery, equipment, tools, or supplies that is not needed for public use, is obsolete, or is unfit for the use for which it was acquired, by internet auction.  To place your bid you will go to www.ebay.com.

The Palmyra Township Trustees will list the property with www.ebay.com for ten days including Saturdays, Sundays and legal holidays.

Payment shall be cash (in person); certified check and cashier’s check will be accepted upon verification of funds. Palmyra Township Trustees may establish additional terms and conditions for a particular sale prior to listing the property for auction on ebay.com

Once the policy is adopted, the township will publish a summary of the information provided in the resolution once in the paper; post the resolution continually throughout the calendar year on the township website; post the resolution continually throughout the calendar year in a conspicuous place in the board’s office and during the year when it’s resolved to sell property by internet auction post notice on the township’s website.

Waive reading of minutes for 2019. The Chairman will ask for corrections and then state that the minutes are approved.  The minutes will be provided to the board prior to the meeting and copies available for the public and the unofficial minutes will be posted on the township’s website.

Allow trustees, fiscal officer, road supervisor and fire chief authority make emergency purchases of up to $1,000 between meetings.

Payroll taxes, state unemployment tax, worker’s compensation and retirement contributions will be paid electronically.

RESOLUTION #19-07: Motion by Michael to approve the fees and policies as stated, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

RESOLUTION #19-08: Motion by Dunn WHEREAS, Section 5513.01 (B) provides the opportunity for Counties, Townships, Municipal Corporations, Conservancy Districts, Township Park Districts, and Park Districts created under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit Authorities, Regional Airport Authorities, Regional Water and Sewer Districts, County Transit Boards, State Universities or Colleges to participate in contracts of the Ohio Department of Transportation for the purchase of machinery, material, supplies or other articles.

NOW, THEREFORE, Be it ordained by Palmyra Township Board of Trustees

SECTION 1.

That the Palmyra Township Chairperson hereby requests authority in the name of  Palmyra Township to participate in the Ohio Department of Transportation contracts for the purchase of machinery, materials, supplies or other articles which the Department has entered into pursuant to Ohio Revised Code Section 5513.01 (B).

SECTION 2.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to be bound by all terms and conditions as the Director of Transportation prescribes.

SECTION 3.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to directly

pay vendors, under each such contract of the Ohio Department of Transportation in which Palmyra Township participates, for items it receives pursuant to the contract.

SECTION 4.

That Palmyra Township agrees to be responsible for resolving all claims or disputes arising

out of its participation in the cooperative purchasing program under Section 5513.01(B) of the Ohio Revised Code. The Palmyra Township agrees to waive any claims, actions, expenses, or other damages arising out of its participation in the cooperative purchasing program which the Palmyra Township may have or claim to have against ODOT or its employees, unless such liability is the result of negligence on the part of ODOT or its employees, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes.

RESOLUTION #19-09: Motion by Dunn to make the following 2019 appointments:

Ohio Attorney General Primary Collection Agent

First Federal Credit – Secondary Collection Agent

Henry Michael – CDL Supervisor

Quality IP LLC – Computer Network Administrator

Open- Zoning Commission – 5-year term expiring 12/31/23

Open – Zoning Board Appeals – 5-year term expiring 12/31/23

Sandra Nutter, representative and James Deffenbaugh, alternate – Regional Planning Commission

Seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

TRUSTEE REPORTS

Trustee Michael

  1. Reported we need to make a decision on the OTARMA board.

RESOLUTION #19-10: Motion by Michael to vote for Robert J. Dawson Perry Township Lake County and Joyce E. Fetzer, Perry Township in Stark County as candidates for the OTARMA Board of Directors Term 2019-2023, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included 2018 recap.

ROAD SUPERVISOR

  1. Report presented which included purchases made, completed projects and upcoming projects and purchase requests.

RESOLUTION #19-11: Motion by Michael to approve purchase of pipe at an estimated cost of $200 from Marlboro Supply, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included purchase request and Alarm updates.

RESOLUTION #19-12: Motion by Michael to approve repair of Altair 4X Gas monitor at an estimated cost of $282 by Fire Force, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

Safety Issues

None

Open Communication

Tim Paulus asked that since it would be awhile before the website would be fixed if a copy of the meeting minutes could be placed on the board? Trustees have no problem with placing a copy of the minutes on the board.

RESOLUTION #19-13: Motion by Michael to adjourn at 7:36 pm seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Dec 27, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

December 27, 2018

Regular Meeting called to order at 9:38 a.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 11, 2018 were approved as presented.

RESOLUTION #18-182: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23265   RICKY D BENNETT WAGES 12/01/18-12/15/18 386.99
23266   R. STEVEN COSS JR WAGES 12/01/18-12/15/18 1,717.45
23267   DONALD J LUTZ WAGES 12/01/18-12/15/18 413.55
23268   LINDSAY Y DAVIS WAGES 12/01/18-12/15/18 322.80
23269   MARK E. GARVIN WAGES 12/01/18-12/15/18 1,935.96
23270   CHELSEA L HARRIS WAGES 12/01/18-12/15/18 443.86
23271   NICHOLAS H SCHRECKENGOST WAGES 12/01/18-12/15/18 448.73
23272   DANIEL R SHEETS WAGES 12/01/18-12/15/18 329.52
23273   DARIN J WARD WAGES 12/01/18-12/15/18 87.00
23274   OHIO EDISON MONTHLY SERVICE 790.33
23275   TIME WARNER CABLE MONTHLY SERVICE 69.99
23276   VERIZON WIRELESS MONTHLY SERVICE 7.09
23277   CONRAD’S DISPOSAL MONTHLY SERVICE 44.00
23278   MITCHELL COMMUNICATIONS 2017 REPAIRS 501.27
23279   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 950.89
23280   PRAXAIR DISTRIBUTION INC EMS SUPPLIES 174.83
23281   FARMERS NATIONAL BANK VISA PURCHASES 462.31
23282   COIA IMPLEMENT SALES MAINTENANCE – SAW 23.99
23283   BOB SUMEREL TIRE CO FD REPAIRS 38.70
23284   VOID VOID 0.00
23285   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 401.66
23286   OHIO EDISON CO STREET LIGHTS 357.16
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 4,037.05
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 564.01

FISCAL OFFICER

  1. Presented purchase orders and miscellaneous correspondence.
  2. Presented necessary amendment to 2018 Permanent Appropriations.

RESOLUTION #18-183: Motion by Dunn to amend 2018 permanent appropriations within Fund 2192 as follows, increase 2192-230-213 by $200 and decrease 2192-230-212 by $200, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes.

RESOLUTION #18-184: Motion by Dunn to enter into Natureworks Local Grant Program State/Local Project Agreement PORT-035 to replace playground equipment at Palmyra Park, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes.

  • Discussed credit card policy including input received from Chris Meduri.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented letter from PC Engineer for the 2018 Township Highway System Mileage Certification.

RESOLUTION #18-185: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2018 in accordance with ORC Section 4501.04, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

  • Presented Letter of Support for Portage County Solid Waste Management District application for the Community and Litter Grant from the Ohio EPA.

RESOLUTION #18-186: Motion by Michael to send a letter of support for Portage County Solid Waste Management District application for the Community and Litter Grant from the Ohio EPA, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

  • Presented Life Force Closure Authorizations.

RESOLUTION #18-187: Motion by Michael that we sign and date the closure authorizations for run numbers 17-0165 and 18-0039 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Reported receiving an email from a realtor requesting if the Township has any assessments on property on Whippoorwill road.  He forwarded the information to Sandy.  FO Cofojohn reported that the response should be to report that the Township keeps no such records and to contact the County regarding assessments on properties.
  2. Discussed possibility of using 2019 NOPEC event sponsorship grant funds to fund Easter Egg Hunt and Trunk or Treat.

Steve Schuller of Palmyra Hotstove and Softball Assn was present to discuss use of the fields for 2019.  Fields will be full as they are adding another team.  Asked if the Assn could add material and grade the fields to make them drain better.  Asked if sponsors could hang signs during ball season.  Trustees were okay with both items.  Steve presented a picture of Hiram fields where pavers were put under the benches and asked if once Assn. funds are available if the Township was okay with such a project. Trustees were okay with the project as long as there is no deep digging to disturb underground infrastructure.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects and purchase requests.

RESOLUTION #18-188: Motion by Michael to approve purchase approximately 20 tons of 304 concrete at an estimated cost of $370 from Mad hauling and to purchase 80 feet of 12” culvert at an estimated cost of $440, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates personnel, and equipment.

RESOLUTION #18-189:  Motion by Michael to approve purchase of batteries for Thermal imaging camera at an estimated cost of $91.78 plus shipping and to send Chelsea Harris, Mark Garvin and Charles Campbell to Fire Officers 1 course held at Akron Fire Training Center at a cost of $450 each, and to purchase repair parts for Wall-Mount Garden Hose Reel at an estimated cost of $16.95 plus shipping from MyReel.com, seconded by Dunn.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #18-190: Motion by Michael to accept the donation of an ISI Thermal Imager Camera from Milton Fire Department with appreciation, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-191:  Motion by Michael to adjourn at 10:35 a.m., seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Dec 11, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

December 11, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting November 29, 2018 were approved as presented.

RESOLUTION #18-172: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23216-23218   VOID VOID 0.00
23219   RICKY D BENNETT WAGES 11/16/18-11/30/18 348.82
23220   R. STEVEN COSS JR WAGES 11/16/18-11/30/18 2,005.00
23221   DONALD J LUTZ WAGES 11/16/18-11/30/18 399.62
23222-23232   VOID VOID 0.00
23233   MATTHEW K BENNETT RESPONDER 06/01/18-11/30/18 205.89
23234   CHARLES D CAMPBELL RESPONDER 06/01/18-11/30/18 135.54
23235   LINDSAY Y DAVIS WAGES 11/16/18-11/30/18 205.66
23236   MARK E. GARVIN WAGES 11/16/18-11/30/18 2,156.80
23237   CHELSEA L HARRIS WAGES 11/16/18-11/30/18 528.77
23238   BRIAN K KELDERHOUSE RESPONDER 06/01/18-11/30/18 70.48
23239   NOLAN M KETTLE RESPONDER 06/01/18-11/30/18 991.37
23240   NICHOLAS H SCHRECKENGOST WAGES 11/16/18-11/30/18 506.06
23241   SHAWN A SCHRECKENGOST RESPONDER 06/01/18-11/30/18 922.28
23242   DANIEL R SHEETS WAGES 11/16/18-11/30/18 210.69
23243   DARIN J WARD WAGES 11/16/18-11/30/18 321.26
23244   KATHLEEN S. COFOJOHN SALARY 11/01/18-11/30/18 1,145.02
23245   JAMES H. DEFFENBAUGH SALARY 11/01/18-11/30/18 546.07
23246   ROBERT C DUNN SALARY 11/01/18-11/30/18 752.00
23247   HENRY A. MICHAEL SALARY 11/01/18-11/30/18 831.77
23248   SANDRA M. NUTTER SALARY 11/01/18-11/30/18 567.68
23249   CENTURYLINK MONTHLY SERVICE 162.47
23250   DOMINION EAST OHIO MONTHLY SERVICE 267.84
23251   QUALITY IP OFFICE 365 52.00
23252   VERIZON WIRELESS MONTHLY SERVICE 43.87
23253   BUREAU OF WORKERS’ COMP 2019 INSTALLMENT 644.91
23254   TREASURER OF OHIO UAN FEES 762.00
23255   SARCHIONE FORD 2017 REPAIRS 185.40
23256   JOHN’STOWING & REPAIR INC TOW 2017 AND 2013 585.00
23257   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 277.82
23258   OSCAR BRUGMANN SAND & GRAVEL ROAD GRIT 420.21
23259   WM BENJAMIN TRUCKING INC TRUCKING ROAD GRIT 189.77
23260   ADVANCE AUTO PARTS REPAIRS 2017 262.95
23261   CLEARWATER SYSTEMS FD SUPPLIES 21.45
23262   CITY OF RAVENNA DISPATCH FEES 3,825.00
23263   TALLMADGE ASPHALT ROAD SUPPLIES 321.20
23264   J & B MEDICAL SUPPLY INC EMS SUPPLIES 42.58
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,571.27
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 552.42
EFT   OPERS MONTHLY PENSION 2,941.10
EFT   OP&F MONTHLY PENSION 2,206.56

FISCAL OFFICER REPORT

  1. Presented November bank reconciliations, PO’s, and BC’s.
  2. Reported November receipts were $43,949.07.
  3. Reported need to amend 2019 temporary appropriations within fund 1000.

RESOLUTION #18-173: Motion by Michael to amend 2019 temporary appropriations to increase 1000-130-317 by $50 and decrease 1000-130-330 by $50, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Reported need to increase general fund appropriations by $22000 for Nature works grant playground equipment.

RESOLUTION #18-174: Motion by Dunn to amend 2018 permanent appropriations to increase 1000-760-740 by $22,000, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported he was in contact with Chris Meduri to go over the steps to pursue the Chapel Building. He reported he needs the complete set of plans to give the building department.

TRUSTEE DEFFENBAUGH

  1. Reported need to nominate 2019 members of the Volunteer FF Dependents Board.

RESOLUTION #18-175: Motion by Deffenbaugh to nominate Henry Michael and Robert Dunn to the 2019 Volunteer Firefighter s’ Dependency Board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported there is an issue with Fire Department Procedures Rule 23.23 and he would like to have the rule rescinded.

RESOLUTION #18-176: Motion by Deffenbaugh to rescind Fire Department Rules and Regulations, 23.23 effective January 1, 2019 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported he spoke with Bill Steiner regarding the changes to the Portage County Curbside Recycling Survey that will be sent out to Palmyra residents to see if there is any interest in the Township for Curbside recycling.  Once the trustees approve the survey changes, the surveys will be mailed to residents.
  2. Reported that he spoke with a gentleman regarding the website security piece and that he thought the cost was due to the layers of security.  He is still looking into the security of the website.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report received which included new permits and updates on pending issues.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-177: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $410 from EMP and to approve payment to Active 911 for $246.75, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #18-178: Motion by Deffenbaugh to appoint Chelsea Harris to the position of Lieutenant, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #18-179: Motion by Deffenbaugh to appoint Chelsea Harris as acting EMS Coordinator, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #18-180: Motion by Deffenbaugh to appoint Shawn Schreckengost to the position of Safety Officer, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

Frank Waldeck thanked James Deffenbaugh and Sandy for their good advice relating to alleged drug activity at a duplex on Jones Road near his house. 

Frank wanted to know if the Township had a policy prohibiting the establishment and operation medical marijuana cultivation, processing, and retail dispensaries in Palmyra Township.  Trustees reported we had but it had expired.

Tim Paulus wanted to know the status of the website.  Trustee Deffenbaugh reported we were working on it.

Safety Issues

None

RESOLUTION #18-181: Motion by Michael to adjourn at 7:52 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Nov 29, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

November 29, 2018

Regular Meeting called to order at 9:00 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 13, 2018 were approved as presented.

RESOLUTION #18-166: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23194   RICKY D BENNETT WAGES 11/01/18-11/15/18 391.70
23195   R. STEVEN COSS JR WAGES 11/01/18-11/15/18 2,026.93
23196   DONALD J LUTZ WAGES 11/01/18-11/15/18 437.31
23197   LINDSAY Y DAVIS WAGES 11/01/18-11/15/18 179.93
23198   MARK E. GARVIN WAGES 11/01/18-11/15/18 1,907.59
23199   CHELSEA L HARRIS WAGES 11/01/18-11/15/18 821.06
23200   NICHOLAS H SCHRECKENGOST WAGES 11/01/18-11/15/18 126.36
23201   DANIEL R SHEETS WAGES 11/01/18-11/15/18 256.66
23202   DARIN J WARD WAGES 11/01/18-11/15/18 63.19
23203   OHIO EDISON MONTHLY SERVICE 357.16
23204   TIME WARNER CABLE MONTHLY SERVICE 69.99
23205   VERIZON WIRELESS MONTHLY SERVICE 7.07
23206   FARMERS NATIONAL BANK VISA PURCHASES 965.87
23207   NORTH JACKSON HYDRAULICS 4700 REPAIRS 78.00
23208   BREATHING AIR SYSTEMS INC AIR TRAILER MAINTENANCE 1,201.00
23209   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 131.01
23210   JUDY STOUT REIMBURSE OVERPAYMENT 118.90
23211-23213   VOID VOID 0.00
23214   MYERS EQUIPMENT CORP NEW AMBULANCE 188,905.00
23215   RICOH USA INC COPIER MAINTENANCE 12.69

FISCAL OFFICER

  1. Presented purchase orders and miscellaneous correspondence.
  2. Presented 2019 Temporary Appropriations for discussion.

RESOLUTION #18-167: Motion by Michael to approve 2019 temporary appropriations as presented,

2019 Temporary Appropriations
1000 General Fund 96,000.00
2011 Motor Vehicle 6,000.00
2021 Gasoline Tax 68,400.00
2031 Road & Bridge 48,400.00
2041 Cemetery 7,000.00
2191 1-Mill Fire Levy     34,350.00
2092 2-Mill Fire Levy    61,500.00
2093 2-Mill Fire Levy (2016) 2,000.00
2231 Perm. Motor Vehicle 21,000.00
2281 Fire and Rescue             62,000.00
   
TOTAL REQUEST 406,650.00

seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Ryan Shackelford was present to discuss MARCS radios and answer any questions.  When the used MARCS radios are received, they will be tested throughout the Township to check for dead areas.  Trustees were not interested in applying for a grant at this time without knowing if they even work in the Township as well as any other costs the Township would have to incur to use them including user fees.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported a citizen complaint on the 8000 block of Yale road regarding electrical wire issues and the fire department response. Ohio Edison personnel assured resident the fire department handled the issue appropriately.
  2. Presented quote from Quality IP for Domain name renewal.

RESOLUTION #18-168: Motion by Deffenbaugh to renew the Domain name for 3 years at an estimated cost of $89.99, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reviewed curbside recycling survey card wording with Trustees.
  2. Discussed website options but still needs information on security.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects and purchase requests.

RESOLUTION #18-169: Motion by Michael to approve purchase approximately 100 tons of grit at an estimated cost of $22.50 per ton, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates personnel, apparatus, used MARCS radios.

RESOLUTION #18-170:  Motion by Michael to approve purchase of alternator and batter for 2017 at an estimated cost of $320 from Advanced Auto Parts and repairs of 2017 at an estimated cost of $185.40 from Sarchione Ford and towing of 2013 at a cost of $585 from John’s towing and renew maintenance contract for Breathing Air Trailer at an estimated cost of $1202, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-171:  Motion by Michael to adjourn at 10:17 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Nov 13, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

N0vember 13, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 23, 2018 were approved as presented.

RESOLUTION #18-158: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23165   RICKY D BENNETT WAGES 10/16/18-10/31/18 401.13
23166   R. STEVEN COSS JR WAGES 10/16/18-10/31/18 1,970.86
23167   DONALD J LUTZ WAGES 10/16/18-10/31/18 576.64
23168   LINDSAY Y DAVIS WAGES 10/16/18-10/31/18 253.63
23169   MARK E. GARVIN WAGES 10/16/18-10/31/18 2,221.49
23170   CHELSEA L HARRIS WAGES 10/16/18-10/31/18 533.36
23171   NICHOLAS H SCHRECKENGOST WAGES 10/16/18-10/31/18 683.44
23172   DARIN J WARD WAGES 10/16/18-10/31/18 201.90
23173   KATHLEEN S. COFOJOHN SALARY 10/01/18-10/31/18 1,145.02
23174   JAMES H. DEFFENBAUGH SALARY 10/01/18-10/31/18 546.07
23175   ROBERT C DUNN SALARY 10/01/18-10/31/18 752.00
23176   HENRY A. MICHAEL SALARY 10/01/18-10/31/18 831.77
23177   SANDRA M. NUTTER SALARY 10/01/18-10/31/18 567.68
23178   CENTURYLINK MONTHLY SERVICE 152.30
23179   DOMINION EAST OHIO MONTHLY SERVICE 101.42
23180   VOID VOID 0.00
23181   VERIZON WIRELESS MONTHLY SERVICE 43.87
23182   RICOH USA INC COPIER MAINTENANCE 10.96
23183   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 285.49
23184   BUREAU OF WORKERS’ COMPENSATION 2018 INSTALLMENT 419.99
23185   CLEARWATER SYSTEMS INC FD SUPPLIES 28.50
23186   MUNICIPAL EMERGENCY SERVICES FD SUPPLIES 333.36
23187   STAMM CONTRACTING FALL FOUNDATIONS CONCRETE 670.00
23188   PETTIGREW HARDWARE & FEED FD REPAIRS 45.90
23189   QUAILITY IP MONTHLY SERVICE/O365 931.00
23190   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,153.11
23191   ADVANCE AUTO PARTS REPAIRS 3500 25.72
23192   OHIO EDISON CO MONTHLY SERVICE 577.20
23193   CONRAD’S DISPOSAL INC MONTHLY SERVICE 44.00
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,578.27
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 531.14
EFT   OPERS MONTHLY PENSION 2,968.89
EFT   OP&F MONTHLY PENSION 2,606.58

FISCAL OFFICER REPORT

  1. Presented October bank reconciliations, PO’s, and BC’s.
  2. Reported October receipts were 21,982.16.
  3. Presented cemetery deed for signatures.
  4. Discussed the NOPEC Energized Community Grant

RESOLUTION #18-159: Motion by Deffenbaugh WHEREAS, the Township of Palmyra, Portage County Ohio (the “TOWNSHIP”) is a member of the Northeast Ohio Public Energy Council (“NOPEC”) and is eligible for one or more NOPEC Energized Community Grant(s) for 2018 (“NEC Grant(s)”) as provided for in the NEC Grant Program guidelines; and WHEREAS, the TOWNSHIP wishes to enter into a Grant Agreement with NOPEC, Inc. in the form attached to this Resolution to receive one or more NEC Grant(s) for 2018, and to authorize the Board to execute the Grant Agreement with NOPEC, Inc. in the form attached. NOW, THEREFORE, BE IT RESOLVED BY THE TOWNSHIP OF PALMYRA TRUSTEES, PORTAGE COUNTY, AND STATE OF OHIO, THAT:  SECTION 1.   This Board of Township Trustees, (the “Trustees”) finds and determines that it is in the best interest of the Township to accept the NEC Grant(s) for 2018 and authorizes the Board to execute the Grant Agreement with NOPEC, Inc. in the form attached.  SECTION 2.  This Board finds and determines that all formal actions of this Board concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Board and that all deliberations of this Board and of any committees that resulted in those formal actions were in meetings open to the public in compliance with the law, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael- yes.

  • Reported need to move November 27 meeting due to attending a required seminar. Discussed moving the December 25 scheduled meeting to another date as well.

RESOLUTION #18-160: Motion by Dunn to move the regular scheduled November 27 meeting to Thursday, November 29th at 9am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #18-161: Motion by Dunn to move the regular scheduled December 25 meeting to Thursday, December 27 at 9:30 am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed more options for rebuilding the Website.  Trustee Dunn is to get more information on another potential option.
  2. Presented Life Force Closure Authorizations.

RESOLUTION #18-162: Motion by Deffenbaugh that we sign and date closure authorizations for run number 17-0214, 17-0286 and forward to collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported that he received a new poster from Poster Compliance and OH minimum wage increased effective January 1.
  • Received a citizen complaint concerning a tree hazard.  Steve is working with the County to have the hazard resolved.

TRUSTEE DUNN

  1. Would like to thank the residents of Palmyra Township for passing the 1 Mill fire Levy.
  2. Reported he was having issues setting up a Township Facebook page due to security issues. He has successfully set up a Township Twitter account. He will continue to work on Facebook page.
  3. Reported there were 50 participants and 10 trunks at the Trunk or Treat event at the park.  He considered this a great turnout despite the in climate weather.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report received which included new permits and updates on pending issues.

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.
  2. Discussed Turn around on Jones Road.

RESOLUTION #18-163: Motion by Dunn to approve purchase of approximately 2 tons of cold patch at an estimated cost of $200 from Tallmadge Asphalt, Seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-164: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $354.11 from EMP and J & B Medical and to purchase two complete sets of turnout gear at an estimated cost of $4,780 from Fire Force and to approve cost of approximately $750 to remove existing two-way radio out of present 2011 and install into new 2011 on December 6, by Mitchell Communications, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Discussed the Marc’s grant opportunity.  Request Ryan Shackelford to attend next meeting to discuss why we need this radio system.

Open Communication

None

Safety Issues

None

RESOLUTION #18-165: Motion by Michael to adjourn at 8:29 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee