Regular meeting called to order at 7:00 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.
Vice
Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.
Minutes from regular
meeting March 26, 2019 were approved as presented.
RESOLUTION #19-59: Motion by Deffenbaugh to
approve and pay the bills, seconded by Dunn.
Roll Call: Deffenbaugh-yes,
Dunn-yes.
BILLS
APPROVED AND PAID:
23440
RICKY
D BENNETT
WAGES
03/16/19-03/31/19
515.21
23441
R.
STEVEN COSS JR
WAGES
03/16/19-03/31/19
1,948.26
23442
DONALD
J LUTZ
WAGES
03/16/19-03/31/19
465.32
23443
LINDSAY
Y DAVIS
WAGES
03/16/19-03/31/19
59.64
23444
MARK
E. GARVIN
WAGES
03/16/19-03/31/19
1,866.11
23445
CHELSEA
L HARRIS
WAGES
03/16/19-03/31/19
746.53
23446
LISA
SCHRECKENGOST
WAGES
03/16/19-03/31/19
292.61
23447
NICHOLAS
H SCHRECKENGOST
WAGES
03/16/19-03/31/19
226.08
23448
KATHLEEN
S COFOJOHN
SALARY
CORRECTION 1/1/19
228.76
23449
JAMES
H DEFFENBAUGH
SALARY
CORRECTION 1/1/19
52.18
23450
ROBERT
C DUNN
SALARY
CORRECTION 1/1/19
83.60
23451
HENRY
A MICHAEL
SALARY
CORRECTION 1/1/19
83.60
23452
KATHLEEN
S COFOJOHN
SALARY
CORRECTION 2/1/19
228.76
23453
JAMES
H DEFFENBAUGH
SALARY
CORRECTION 2/1/19
52.18
23454
ROBERT
C DUNN
SALARY
CORRECTION 2/1/19
83.60
23455
HENRY
A MICHAEL
SALARY
CORRECTION 2/1/19
83.60
23456
KATHLEEN
S. COFOJOHN
SALARY
03/01/19-03/31/19
1,397.63
23457
JAMES
H. DEFFENBAUGH
SALARY
03/01/19-03/31/19
620.98
23458
ROBERT
C DUNN
SALARY
03/01/19-03/31/19
825.94
23459
HENRY
A. MICHAEL
SALARY
03/01/19-03/31/19
910.78
23460
SANDRA
M. NUTTER
SALARY
03/01/19-03/31/19
581.48
23461
CENTURYLINK
MONTHLY
SERVICE
161.29
23462
DOMINION
EAST OHIO
MONTHLY
SERVICE
121.72
23463
LIFE
FORCE MANAGEMENT INC
AMBULANCE
BILLING FEES
491.47
23464
MAY
APRIL
SERVICE/OFFICE 365
931.00
23465
VERIZON
WIRELESS
MONTHLY
SERVICE
43.90
23466
CONSTELLATION
NEWENERGY
NATURAL
GAS SUPPLIER
217.79
23467
TREASURER
STATE OF OHIO
QTRLY
UAN FEES
762.00
23468
PETTIGREW
HARDWARE & FEED
FD
SUPPLIES
47.76
23469
BREATHING
AIR SYSTEMS INC
FD
REPAIRS
66.40
23470
GREYSON
HENDERSON
REIMBURSE
BCI
36.00
23471
MITCHELL
COMMUNICATIONS INC
REPAIRS
– SIREN
65.74
23472
NICHOLAS
LANSINGER
REIMBURSE
BCI
36.00
23473
COIA
IMPLEMENTSALES INC
MOWER
MAINTENANCE
78.26
EFTPS
UNITED
STATES TREASURY
PAYROLL
WITHHOLDING TAX
3,188.86
EFT
TREASURER
STATE OF OHIO
PAYROLL
WITHHOLDING TAX
454.93
EFT
OPERS
MONTHLY
PENSION
3,367.41
EFT
OP&F
MONTHLY
PENSION
2,083.77
EFT
BWC
2019
INSTALLMENT
644.91
EFT
OH
DEPT JOB & FAMILY SERVICES
1ST
QTR UNEMPLOYMENT TAX
176.23
EFT
RETURN
DEPOSIT ITEM
AMBULANCE
BILLING
150.00
EFT
RETURNED
ITEM FEE
BANK
SERVICE CHARGE
10.00
FISCAL
OFFICER REPORT
Presented
March bank reconciliations and miscellaneous correspondence.
TRUSTEE REPORTS:
TRUSTEE MICHAEL (not
present)
TRUSTEE DEFFENBAUGH
Will
discuss placement of mosquito traps at next meeting.
Briefly
discussed website.
RESOLUTION #19-60:
Motion by Dunn to enter into agreement with XCom Ohio LLC to build and maintain
WordPress website with a $600 deposit and $95 per month maintenance fee,
seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes.
TRUSTEE DUNN
Nothing
to report at this time.
DEPARTMENT REPORTS
ROAD SUPERVISOR
Written
report presented which included purchases made; upcoming projects and completed
projects.
Discussed
heating options for Cemetery Chapel and NOPEC grant funding.
Reported
playground equipment may not be installed by Easter egg hunt due to weather
delays by vendor.
Discussed
Palmyra Hotstove wanting to paint the concession stand. Trustees are okay with painting but
restricted wording to be “Palmyra” or “Palmyra Park” if wording is used.
Reported
that Henry spoke with new asst. PC prosecutor about the bid but that the bid is
not ready yet.
ZONING INSPECTOR
Written
report presented.
Discussed
complaint from a resident regarding neighbor’s house not having a street number
at the road. Sandy told him lack of house sign is not a zoning issue.
FIRE CHIEF
Written
report presented which included purchase/training requests, personnel updates
and alarms.
RESOLUTION #19-61: Motion by Deffenbaugh
to approve purchase of 6 more users on Active 911 at an estimated cost of
$56.40 and to send two FD employees to FFI/FFII course at Howland training center
at an estimated cost of $3,445.00 and to purchase Stream light charger at an
estimated cost of $22.50 from Battery Junction.com and to purchase winch
cable/battery charger at an estimated cost of $194.83 from Amazon.com, seconded
by Dunn.
Roll Call: Deffenbaugh-yes,
Dunn-yes.
Open Communication
None
Safety Issues
None
RESOLUTION
#19-62:
Motion by Deffenbaugh to adjourn at 7:44 pm seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes.
______ Henry Michael, Chairperson ______ Kathleen S. Cofojohn, Fiscal Officer ______ James Deffenbaugh, Trustee ______ Robert Dunn, Trustee
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman
Michael led all in attendance in the Pledge of Allegiance.
Minutes
from regular meeting on March 12, 2019 were approved as presented.
RESOLUTION
#19-50:
Motion by Michael to approve and pay the bills, seconded by Dunn.
Roll
Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
BILLS
APPROVED AND PAID:
23411
RICKY
D BENNETT
WAGES
03/01/19-03/15/19
435.85
23412
R.
STEVEN COSS JR
WAGES
03/01/19-03/15/19
1,899.41
23413
DONALD
J LUTZ
WAGES
03/01/19-03/15/19
451.77
23414
MARK
E. GARVIN
WAGES
03/01/19-03/15/19
2,008.23
23415
CHELSEA
L HARRIS
WAGES
03/01/19-03/15/19
385.09
23416
NICHOLAS
H SCHRECKENGOST
WAGES
03/01/19-03/15/19
429.06
23417
SHAWN
A SCHRECKENGOST
WAGES
03/01/19-03/15/19
632.46
23418
DANIEL
SHEETS
WAGES
03/01/19-03/15/19
255.12
23419
CONRAD’S
DISPOSAL INC
MONTHLY
SERVICE
69.00
23420
FARMERS
NATIONAL BANK
VISA
PURCHASES
663.00
23421
OHIO
EDISON
MONTHLY
SERVICE
627.58
23422
TIME
WARNER CABLE
MONTHLY
SERVICE
69.99
23423
VERIZON
WIRELESS
MONTHLY
SERVICE
7.07
23424
MORTON
SALT INC
ROAD
SALT
1,365.12
23425
AA
LUKETIC & ASSOCIATES INC
UPDATE
CHAPEL DRAWINGS
540.00
23426
MIKE
TRICKETT
PEWS
CHAPEL
400.00
23427
PORTAGE
COUNTY HAZMAT
2019
SUPPORT
612.99
23428
PORTAGE
COUNTY USAR TEAM
2019
SUPPORT
58.38
23429
CITY
OF AKRON FD TRAINING ACADEMY
SAFETY
OFFICER TRAINING
750.00
23430
BOB
SUMEREL TIRE CO
REPAIRS
3500
21.45
23431
MITCHELL
COMMUNICATIONS INC
REPORGRAM
RADIOS
547.25
23432
DENNIS
& LINDA LEWIS
FIRE
LOSS INSURANCE CLAIM
30,381.16
23433
RYAN
OAKS
REIMBURSE
BACKGROUND CHECK
36.00
23434
BETINA
OAKS
REIMBURSE
BACKGROUND CHECK
36.00
23435
OHIO
EDISON
STREET
LIGHTS
357.92
23436
VOID
VOID
0.00
23437
PALMYRA
LITTLE VILLAGE SHOPPER
FUEL
889.94
23438
MCMASTER-CARR
STATION
REPAIRS
399.17
23439
RICOH
USA INC
COPIER
MAINTENANCE
11.12
FISCAL
OFFICER
Presented
P.O.’s and B.C’S and miscellaneous correspondence.
Reported
need to amend resolution 19-26.
RESOLUTION
#19-51:
Motion by Michael to amend Resolution 19-26 to increase McMaster cost to
include shipping in the amount of $75.06 totaling $399.17 seconded by Deffenbaugh.
Roll
Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Presented
Resolution to participate in ODOT Winter Road Salt Agreement.
RESOLUTION
#19-52:
Motion by Dunn WHEREAS, the Palmyra
Township, Portage County the following terms and conditions in its
participation of the ODOT road salt contract:
a.
The Political Subdivision hereby agrees to be bound by all terms and conditions
established by ODOT in the road salt contract and acknowledges that upon of
award of the contract by the Director of ODOT it shall be bound by all such
terms and conditions included in the contract; and
b.
The Political Subdivision hereby acknowledges that upon the Director of ODOT’s
signing of the road salt contract, it shall effectively form a contract between
the awarded salt supplier and the Political Subdivision; and
c.
The Political Subdivision agrees to be solely responsible for resolving all
claims or disputes arising out of its participation in the ODOT road salt
contract and agrees to hold the Department of Transportation harmless for any
claims, actions, expenses, or other damages arising out of the Political
Subdivision’s participation in the road salt contract; and
d. The Political Subdivision’s
electronic order for Sodium Chloride (Road Salt) will be the amount the
Political Subdivision agrees to purchase from its awarded salt supplier at the
delivered bid price per ton awarded by the Director of ODOT; and
e.
The Political Subdivision hereby agrees to purchase a minimum of 90% of its
above-requested salt quantities from its awarded salt supplier during the
contract’s effective period; and
f.
The Political Subdivision hereby agrees to place orders with and directly pay
the awarded salt supplier on a net 30 basis for all road salt it receives
pursuant to ODOT salt contract; and
g.
The Political Subdivision acknowledges that should it wish to rescind this
participation agreement it will do so by written, emailed request by no later
than Friday, April 19 by 12:00 p.m. The written, emailed request to
rescind this participation agreement must be received by the ODOT Office of
Contract Sales, Purchasing Section email:
Contracts.Purchasing@dot.ohio.gov
by the deadline. The Department, upon receipt, will respond that it has
received the request and that it has effectively removed the Political
Subdivision’s participation request. Furthermore, it is the sole responsibility
of the Political Subdivision to ensure ODOT has received this participation
agreement as well as the receipt of any request to rescind this participation
agreement. The Department shall not be held responsible or liable for failure
to receive a Political Subdivision’s participation agreement and/or a Political
Subdivision’s request to rescind its participation agreement.
NOW, THEREFORE, be it ordained by the
following authorized person(s) that this participation agreement for the ODOT
road salt contract is hereby approved, funding has been authorized, and the
Political Subdivision agrees to the above terms and conditions regarding
participation on the ODOT salt contract: Seconded by Deffenbaugh
Roll
Call: Dunn-yes, Deffenbaugh-yes,
Michael-yes.
Presented
PC solid Waste Management Resolution to Adopt the Solid Waste Management Plan
for Portage County Waste Management District.
RESOLUTION #19-53: Motion by Deffenbaugh WHEREAS,
the Palmyra Township is located within the jurisdiction of the Portage County
Solid Waste Management District (District). WHEREAS, the District Policy
Committee prepared and adopted a final draft of the Solid Waste Management Plan
in accordance with Ohio Revised Code Sections 3734.53 3734.54 and 3734.55. WHEREAS,
District provided a copy of the Draft Final Solid Waste Management Plan for
ratification to each of the legislative authorities of the District. WHEREAS,
the Palmyra Township must decide whether it approves of said Solid Waste
Management Plan within ninety days of receipt of the Final Draft Plan. NOW,
Therefore, Be It Resolved by the board of trustees of Palmyra township;
1. The Palmyra
Township approves the Portage County
Solid Waste Management Plan
The Clerk is hereby
directed to send the District a copy of this resolution to the attention of
William G. Steiner, II Director, Portage County Solid Waste Management
District, 3588 Mogadore Rd., Kent, OH
44240.
That
it is found and determined that all formal actions of this Board of Trustees
concerning and relating to the passage of this resolution/ordinance were
adopted in an open meeting of this Board of Trustees and of any of its
committees that resulted in such formal actions were in meetings open to the
public in compliance with all legal requirements including Sections 121.22 of
the Ohio Revised Code. Motion seconded by Dunn.
Roll Call:
Deffenbaugh-yes, Dunn-yes, Michael-yes.
Reported
to amend permanent appropriations to increase appropriations in Fund 1000 by
$21,179.00
RESOLUTION #19-54: Motion by Dunn to amend
permanent appropriations by increasing general fund appropriations as follows:
1000-110-111 by $3,400 and 1000-110-121 by $3,120 and 1000-110-211 by $1,100
and 1000-110-213 by $100 and 1000-760-730 by $13,459, seconded by Deffenbaugh.
Roll
Call: Dunn-yes, Deffenbaugh-yes,
Michael-yes.
Wesley
Willis of XCom Ohio LLC of Rootstown was present to discuss building the new
website. Wesley if hired the website
would be built using Word Press and would include security. Wesley presented
two payment options one being a lump sum of $2,800 paid 50/50 increments with
fixes included for 3 months. Any support after the first three months would be
billed at $75 per hour or for emergencies a rate of $125 per hour. The other option included a onetime fee of
$600 and $95 a month to maintain the website.
TRUSTEE
REPORTS
TRUSTEE
MICHAEL
Reported
we received the permit for the semi-public wastewater treatment plant.
TRUSTEE
DEFFENBAUGH
Reviewed
driving records.
Presented
list of items to be removed from inventory.
RESOLUTION
#19-55:
Motion by Deffenbaugh To remove Stihl Chain Saw, Siren, JD Tractor, Gallion
Road Grader, Stair chair and 2003 Squad from inventory, seconded by Dunn.
Roll Call:
Deffenbaugh-yes, Dunn-yes, Michael-yes.
TRUSTEE
DUNN
Nothing
to report at this time.
DEPARTMENT
REPORTS:
ROAD
SUPERVISOR
Written
report presented which included purchases made, upcoming projects, completed
projects and purchase requests.
Discussed
if we were ready to bid the Cemetery Chapel.
Trustee Michael will contact new assistant prosecuting attorney to go
over bid dates and requirements.
Reported
he had to attend a hearing for the Chapel restroom along with the building
department April 2 at 8:30 am.
RESOLUTION
#19-56:
Motion by Dunn to approve purchase of edging for playground material at an
estimated cost of $250 and to purchase filters and blades for mowers at an
estimated cost of $300, seconded by Deffenbaugh.
Roll
Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
FIRE
CHIEF (left meeting for a call)
Written
report presented which included purchase requests, personnel and apparatus status
and grant updates.
RESOLUTION
#19-57:
Motion by Michael to approve purchase of siren repairs at an cost of $65.74 and
repairs 2 portables at an estimated cost of $258 and repair parts for air
trailer at an estimated cost of $65.40, seconded by Deffenbaugh.
Roll
Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
ZONING
INSPECTOR (not present)
Safety
Issues
None
Open
Communication
None
RESOLUTION
#19-58: Motion by Michael to adjourn at 10:32 a.m.,
seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
______ Henry Michael, Chairperson ______ Kathleen S. Cofojohn, Fiscal Officer ______ James Deffenbaugh, Trustee ______ Robert Dunn, Trustee
Regular meeting called to order at 7:06 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.
Vice
Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.
Vice
Chairman Deffenbaugh requested a moment of silence for the Henry Michael family
as they go through this difficult time.
Minutes from regular
meeting February 26, 2019 were approved as presented.
RESOLUTION #19-42: Motion by Dunn to
approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes.
BILLS
APPROVED AND PAID:
23378
RICKY
D BENNETT
WAGES
02/16/19-02/28/19
411.22
23379
R.
STEVEN COSS JR
WAGES
02/16/19-02/28/19
1,938.51
23380
DONALD
J LUTZ
WAGES
02/16/19-02/28/19
337.02
23381-23384
VOID
VOID
0.00
23385
MARK
E. GARVIN
WAGES
02/16/19-02/28/19
1,650.90
23386
CHELSEA
L HARRIS
WAGES
02/16/19-02/28/19
913.39
23387
NICHOLAS
H SCHRECKENGOST
WAGES
02/16/19-02/28/19
306.66
23388
DANIEL
R SHEETS
WAGES
02/16/19-02/28/19
130.26
23389
VOID
VOID
0.00
23390
KATHLEEN
S. COFOJOHN
SALARY
02/01/19-02/28/19
1,148.10
23391
JAMES
H. DEFFENBAUGH
SALARY
02/01/19-02/28/19
547.29
23392
ROBERT
C DUNN
SALARY
02/01/19-02/28/19
753.62
23393
HENRY
A. MICHAEL
SALARY
02/01/19-02/28/19
828.99
23394
SANDRA
M. NUTTER
SALARY
02/01/19-02/28/19
581.48
23395
CENTURYLINK
MONTHLY
SERVICE
156.17
23396
DOMINION
EAST OHIO
MONTHLY
SERVICE
148.25
23397
RICOH
USA INC
COPIER
MAINTENANCE
11.19
23398
QUALITY
IP
APRIL
SERVICE/OFFICE 365
931.00
23399
PORTAGE
CTY COM. HEALTH DISTRICT
PERMIT
FEES
275.00
23400
VERIZON
WIRELESS
MONTHLY
SERVICE
43.88
23401
CLEARWATER
SYSTEMS INC
FD
SUPPLIES
132.13
23402
PETTIGREW
HARDWARE
RD
SUPPLIES
14.07
23403
MORTON
SALT, INC
ROAD
SALT
2,560.58
23404
EMERGENCY
MEDICAL PRODUCTS INC
EMS
SUPPLIES
607.73
23405
COIA
IMPLEMENT SALES INC
RD
CHAIN SAW REPAIRS
87.85
23406
CITY
OF RAVENNA
DISPATCH
FEES
3,825.00
23407
THE
RECORD COURIER
ZONING
PUBLIC HEARING LEGAL NOTICE
27.35
23408
ADVANCE
AUTO PARTS
RD
SUPPLIES
33.91
23409
EMERGENCY
MEDICAL PRODUCTS INC
EMS
SUPPLIES
3.00
23410
CONSTELLATION
NEWENERGY
NATURAL
GAS SUPPLIER – OH
948.31
EFTPS
UNITED
STATES TREASURY
PAYROLL
WITHHOLDING TAX
4,036.82
EFT
TREASURER
STATE OF OHIO
PAYROLL
WITHHOLDING TAX
617.56
EFT
OPERS
MONTHLY
PENSION
2,899.70
EFT
OP&F
MONTHLY
PENSION
2,121.49
EFT
BWC
2019
INSTALLMENT
644.91
FISCAL
OFFICER REPORT
Presented
February bank reconciliations.
Reported
February receipts were $29,472.07.
Presented
miscellaneous correspondence.
Presented
options to invest cemetery CD.
RESOLUTION #19-43: Motion by Dunn to
invest $2,500 in 2 year Public Funds CD at rate of .5% at Farmers National
Bank, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes.
Reported
need to amend 2019 Temporary appropriations within fund 1000.
RESOLUTION #19-44: Motion by Deffenbaugh
to temporary appropriations within Fund 1000 to increase 1000-110-111 by $150
and decrease 1000-110-211 by $150, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes.
Bill Steiner was present
to report on the Portage County Solid Waste Management District’s Solid Waste
Plan Update. Bill also discussed the
Tire Cleanup program changes to limit 10 tires per vehicle and to limit types
of tires to be collected.
TRUSTEE REPORTS:
TRUSTEE MICHAEL (not
present)
TRUSTEE DEFFENBAUGH
Briefly
discussed website. Will have Xcom come
to next meeting to discuss options.
Reported
he reviewed Standard Operating Policies Guidelines 2011 Security Camera Use
RESOLUTION #19-45:
Motion by to approve Standard Operating Policies Guidelines 2011 Security
Camera Use., seconded by Dunn.
Roll Call: Deffenbaugh-yes,
Dunn-yes.
Reported
that Brett Bencze will be taking over duties representing the Townships for the
Prosecutor’s office.
Reported
that the zoning members list has been updated and will be posted.
Asked
if Spring Clean Up can be scheduled.
RESOLUTION #19-46:
Motion by Dunn to set Spring Cleanup for June 7 from 7:30 am to 6 pm and June 8
from 7:30 am to 12 pm, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes.
TRUSTEE DUNN
On
behalf of the Palmyra Township Board of Trustees, Fiscal Officer, Fire
Department and Road Department we would like to send the Henry Michael family
our condolences.
DEPARTMENT REPORTS
ZONING INSPECTOR (not
present)
No
report presented.
ROAD SUPERVISOR
Written
report presented which included purchases made; upcoming projects and completed
projects.
FIRE CHIEF
Written
report presented which included purchase/training requests, personnel updates
and alarms.
RESOLUTION #19-47: Motion by Dunn to send
Shawn Schreckengost, Chelsea Harris and Mark Garvin to Safety Officers course
at Akron Fire Training Center at a cost of $250 each plus cost of books,
seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes.
RESOLUTION #19-48: Motion by Deffenbaugh to
hire Betina Oaks and Ryan Oaks with no certifications and to hire Nicholas
Lansinger FFII to the fire department pending physical, drug screen and
background checks seconded by Dunn.
Roll Call: Deffenbaugh-yes,
Dunn-yes.
Open Communication
Barb Tittle from Kent
was at the meeting because she was interested in knowing what was going on
around the county.
Safety Issues
None
RESOLUTION
#19-49:
Motion by Deffenbaugh to adjourn at 7:58 pm seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes.
______ Henry Michael, Chairperson ______ Kathleen S. Cofojohn, Fiscal Officer ______ James Deffenbaugh, Trustee ______ Robert Dunn, Trustee
Regular
Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees
Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman
Michael led all in attendance in the Pledge of Allegiance.
Minutes
from regular meeting on February 12, 2019 were approved as presented.
RESOLUTION
#19-30:
Motion by Michael to approve and pay the bills, seconded by Dunn.
Roll
Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
BILLS
APPROVED AND PAID:
23361
RICKY
D BENNETT
WAGES
02/01/19-02/15/19
386.55
23362
R.
STEVEN COSS JR
WAGES
02/01/19-02/15/19
2,067.86
23363
DONALD
J LUTZ
WAGES
02/01/19-02/15/19
343.14
23364
MARK
E. GARVIN
WAGES
02/01/19-02/15/19
2,285.78
23365
CHELSEA
L HARRIS
WAGES
02/01/19-02/15/19
780.40
23366
NICHOLAS
H SCHRECKENGOST
WAGES
02/01/19-02/15/19
645.66
23367
DANIEL
SHEETS
WAGES
02/01/19-02/15/19
248.16
23368
CONRAD’S
DISPOSAL INC
MONTHLY
SERVICE
44.00
23369
FARMERS
NATIONAL BANK
VISA
PURCHASES
218.87
23370
OHIO
EDISON
MONTHLY
SERVICE
1,199.37
23371
TIME
WARNER CABLE
MONTHLY
SERVICE
69.99
23372
VERIZON
WIRELESS
MONTHLY
SERVICE
7.07
23373
ADVANCE
AUTO PARTS
FD
MAINTENANCE
38.60
23374
TREASURER
OF STATE
VOLUNTEER
FF DEPENDENT FUND
150.00
23375
PALMYRA
LITTLE VILLAGE SHOPPERR
JANURALY
FUEL PURCHASES
1,094.97
23376
FIRE
FORCE INC
TURNOUT
GEAR
5,403.00
23377
MYERS
EQUIPMENT CORP
INSTALL
CEILING MOUNT O2 BLOCK
346.53
FISCAL
OFFICER
Presented
cemetery deed for signatures.
Asked
if 2019 Permanent Appropriations were okay with the Trustees?
RESOLUTION
#19-31:
Motion by Michael to approve 2019 Permanent Appropriations as presented,
seconded by Deffenbaugh.
Net Recourses
Permanent
Estimated
Available to
Appropriation
Balance
FUND
Appropriate
Request
12/31/19
General Fund
$323,713
222,675
$227,713
Motor Vehicle
22,248
14,000
8,248
Gasoline Tax
208,598
138,700
69,898
Road & Bridge
176,549
124,200
52,349
Cemetery
27,854
20,700
7,154
1 Mill Fire Levy
109,111
72,100
37,011
2 Mill Fire Levy
241,214
176,800
64,414
2 Mill Fire Levy
114,616
85,000
29,616
Permissive Motor Vehicle
89,928
66,000
23,928
Fire & Rescue, Ambulance & EMS
174,979
110,700
64,279
Cemetery Chapel Building Fund
58,213
58,213
0
Non-Expendable Trust 4951
5,311
150
5,161
Non-Expendable Trust 4952
615
150
465
Fire Insurance Claim Fund
30,381
30,381
0
$1,583,330
$1,119,770
$463,560
Roll
Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Reported
Mike Chilson interest in zoning commission position.
RESOLUTION
#19-32:
Motion by Dunn to appoint Mike Chilson to the Zoning board of Commissions term
expiring 12/31/23, seconded by Michael.
Roll
Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
RESOLUTION
#19-33:
Motion by Dunn authorizing all actions necessary to accept Northeast Ohio
Public Energy Council (NOPEC) 2019 energized Community Grant(s), seconded by
Deffenbaugh.
Roll
Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
TRUSTEE
REPORTS
TRUSTEE
MICHAEL
Discussed
taking plans for Cemetery Chapel to PC Building Director for approval.
TRUSTEE
DEFFENBAUGH
Nothing
to report at this time.
TRUSTEE
DUNN
Discussed
when to have Easter Egg Hunt.
RESOLUTION
#19-34:
Motion by Dunn to set Easter Egg Hunt for April 20, 2019 at 9:00 am and approve
purchases for candy and prizes for $300, seconded by Deffenbaugh.
Roll
Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
DEPARTMENT
REPORTS:
ROAD
SUPERVISOR
Written
report presented which included purchases made, upcoming projects, completed
projects and purchase requests.
Discussed
availability of church pews at a cost of $50 per pew.
Discussed plan to stockpile pea gravel from playground for future
use.
RESOLUTION
#19-35:
Motion by Dunn to approve purchase of 8 pews at a cost of $50 each, seconded by
Deffenbaugh.
Roll
Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
RESOLUTION
#19-36:
Motion by Deffenbaugh to approve purchase of bearing and blades for US mower at
an estimated cost of $800, seconded by Dunn.
Roll
Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
FIRE
CHIEF
Written
report presented which included purchase requests, personnel and apparatus
status and grant updates.
RESOLUTION
#19-37:
Motion by Michael to approve purchase batteries and chargers, building
program/zones and programing each MARCS radio at an estimated cost of $2,021.73
and to purchase EMS supplies at an estimated cost of $624.85 from EMP and to
replace Jump Bag out of 2013 at an estimated cost of $299.99 and to purchase
miscellaneous parts for radios at an estimated cost of $100 from Mitchell
communications and to purchase tune up parts for rescue saw on 2016 at an
estimated cost of $45.56 plus shipping and to purchase air filters for Honda
equipment at an estimated cost of $19.80 plus shipping from Amazon and to
purchase 2 portable digital rechargeable cameras at an estimated cost of $40.99
each, seconded by Deffenbaugh.
Roll
Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
RESOLUTION
#19-38:
Motion by Deffenbaugh to accept Chief Garvin recommendation to add Darrien G.
Welker and Stephen R. Lewis to the junior/cadet firefighter program pending
background check, physical and drug screen, seconded by Dunn.
Roll
Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
RESOLUTION
#19-39:
Motion by Deffenbaugh to accept Chief Garvin recommendation to hire Greyson
Henderson to the Fire Department pending background check, physical and drug
screen, seconded by Dunn.
Roll
Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
RESOLUTION
#19-40: Motion by Michael to accept resignation of
Darin Ward from the Fire Department., seconded by Deffenbaugh.
Roll
Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
ZONING
INSPECTOR (not present)
Safety
Issues
Tim
Paulus asked if the Trustees could ask the County to declare a nuisance for
trees on west side of John Thomas Road in wooded area.
Open
Communication
None
RESOLUTION
#19-41: Motion by Michael to adjourn at 10:15 a.m.,
seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
______ Henry Michael, Chairperson ______ Kathleen S. Cofojohn, Fiscal Officer ______ James Deffenbaugh, Trustee ______ Robert Dunn, Trustee
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman
Michael led all in attendance in the Pledge of Allegiance.
Minutes
from regular meeting on January 8 2019 were approved as presented.
RESOLUTION
#19-14:
Motion by Michael to approve and pay the bills, seconded by Dunn.
Roll
Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
BILLS
APPROVED AND PAID:
23315
RICKY
D BENNETT
WAGES
01/01/19-01/15/19
392.06
23316
R.
STEVEN COSS JR
WAGES
01/01/19-01/15/19
2,236.32
23317
DONALD
J LUTZ
WAGES
01/01/19-01/15/19
440.95
23318
MARK
E. GARVIN
WAGES
01/01/19-01/15/19
2,061.02
23319
CHELSEA
L HARRIS
WAGES
01/01/19-01/15/19
766.69
23320
NICHOLAS
H SCHRECKENGOST
WAGES
01/01/19-01/15/19
316.12
23321
CONRAD’S
DISPOSAL INC
MONTHLY
SERVICE
44.00
23322
TIME
WARNER CABLE
MONTHLY
SERVICE
69.99
23323
SANDRA
NUTTER
2018
MILEAGE REIMBURSEMENT
71.94
23324
FIRE
FORCE INC
REPAIRS
ALTAIR 4X METER
282.00
23325
PORTAGE
CTY SOLID WASTE MAGMT
ANNUAL
RECYCLE CHARGE
2,500.00
23326
ADVANCE
AUTO PARTS
FD/RD
SUPPLIES
54.81
23327
MARLBORO
SUPPLY
CEM
CATBASIN/RD SUPPLIES
605.00
23328
PALMYRA
LITTLE VILLAGE SHOPPERR
DECEMBER
FUEL PURCHASES
738.37
23329
VERIZON
WIRELESS
MONTHLY
SERVICE
7.05
23330
OHIO
EDISON
MONTHLY
SERVICE
763.44
23331
FARMERS
NATIONAL BANK
VISA
PURCHASES
366.76
FISCAL
OFFICER
Presented
cemetery deed for signatures.
Reported
that the NatureWorks grant agreement has been received and FO needs to look
over the document so the Township follows steps of the agreement.
Reported
the 2019 NOPEC Sponsorship grant was awarded to cover the Easter Egg Hunt and
Trunk or Treat expenditures.
TRUSTEE
REPORTS
TRUSTEE
MICHAEL
Would
like to publicly thank the road department for their much appreciated work on
the roads during the storm.
Reported
he spoke with Chris Meduri and they are going to set up a meeting with the PC
Building Department and Steve Coss to go over the procedures to build the
Cemetery Chapel.
Reported
he spoke with Jamie Brawley and she was willing to commit to another 5 year
term on the board zoning appeals.
RESOLUTION
#19-15:
Motion by Michael to appoint Jamie Brawley to the Board of Zoning Appeals for a
five year term expiring 12/31/23, seconded by Dunn.
Roll
Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
TRUSTEE
DEFFENBAUGH
Nothing
to report at this time.
TRUSTEE
DUNN
Reported
he discussed the post card amendments with .Bill Steiner and he said they will
get them done. He also reported that
they would not do the post card survey with Palmyra residents until spring.
DEPARTMENT
REPORTS:
ROAD
SUPERVISOR
Written
report presented which included purchases made, upcoming projects and completed
projects.
Discussed
Division of Real Estate & Professional
Licensing’s cemetery grant program that FO forwarded to Trustees and
Steve. Steve would like to look into the
grant to see if we can get help to build the chapel.
FIRE
CHIEF
Written
report presented which included apparatus status and grant updates.
Discussed
new EMS grant Rural EMS Training and Assistance Program President signed into
law December 20, 2018. The grant is for up to $200,000 with a 10% match and
cannot be used for vehicles. Chelsea is to look into the requirements for
staffing option of the grant.
ZONING
INSPECTOR (not present)
Safety
Issues
None
Open
Communication
Jim
Deffenbaugh would like to publicly thank the fire department for their response
to his wife’s emergency last week.
RESOLUTION
#19-16:
Motion by Dunn to enter into executive session to discuss employee
compensation, seconded by Michael.
Roll
Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
Chairman
Michael called the meeting back to order and reported there is nothing new to
report.
RESOLUTION
#19-17: Motion by Michael to adjourn at 10:10 a.m.,
seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
______ Henry Michael, Chairperson ______ Kathleen S. Cofojohn, Fiscal Officer ______ James Deffenbaugh, Trustee ______ Robert Dunn, Trustee
Re-organizational
meeting called to order at 7:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn
and Michael present.
FO Cofojohn led all in
attendance with the Pledge of Allegiance.
Nominations opened by Fiscal
Officer Cofojohn for the 2019 Board Chairman.
Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were
any more nominations.
RESOLUTION #19-01: Motion by Michael to
close the nominations, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
Nominations opened by Fiscal
Officer Cofojohn for the 2019 Board Vice-Chairman. Trustee Dunn nominated James Deffenbaugh. FO Cofojohn asked if there were any more
nominations.
RESOLUTION #19-02: Motion by Michael to
close the nominations seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
Minutes from regular
meeting December 27, 2018 were approved as presented.
RESOLUTION #19-03: Motion by Dunn to
approve and pay the bills, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes.
BILLS
APPROVED AND PAID:
23287
RICKY
D. BENNETT
WAGES
12/15/18-12/31/18
356.78
23288
R.
STEVEN COSS JR
WAGES
12/15/18-12/31/18
1,818.84
23289
DONALD
J. LUTZ
WAGES
12/15/18-12/31/18
197.85
23290
LINDSAY
Y DAVIS
WAGES
12/15/18-12/31/18
127.03
23291
MARK
E. GARVIN
WAGES
12/15/18-12/31/18
1,821.45
23292
CHELSEA
L HARRIS
WAGES
12/15/18-12/31/18
733.97
23293
NICHOLAS
H SCHRECKENGOST
WAGES
12/15/18-12/31/18
299.74
23294
DANIEL
R SHEETS
WAGES
12/15/18-12/31/18
369.14
23295
DANIEL
R SHEETS
RETROACTIVE
PAY CORRECTION
7.67
23296
KATHLEEN
S. COFOJOHN
SALARY
12/1/18-12/31/18
1,148.10
23297
JAMES
H. DEFFENBAUGH
SALARY
12/1/18-12/31/18
547.29
23298
ROBERT
C DUNN
SALARY
12/1/18-12/31/18
753.62
23299
HENRY
A. MICHAEL
SALARY
12/1/18-12/31/18
831.94
23300
SANDRA
M. NUTTER
SALARY
12/1/18-12/31/18
568.73
23301
CENTURYLINK
MONTHLY
SERVICE
173.54
23302
DOMINION
EAST OHIO
MONTHLY
SERVICE
110.65
23303
VERIZON
WIRELESS
MONTHLY
SERVICE
43.87
23304
RICOH
USA INC
COPIER
MAINTENANCE
10.66
23305
CLEARWATER
SYSTEMS
FD
SUPPLIES
38.00
23306
BUREAU
OF WORKERS’ COMPENSATION
2019
INSTALLMENT
644.91
23307
QUALITY
IP
JAN/FEB
SERVICE/3 YR DOMAIN
1,899.99
23308
PORTAGE
CTY REGIONAL PLANNING
2019
ANNUAL MEMBERSHIP DUES
2,189.25
23309
PALMYRA
LITTLE VILLAGE SHOPPER
NOVEMBER
FUEL
786.32
23310
TED
A. BIERY DBA/FIERY’S GARAGE DOORS
STATION
REPAIRS
150.00
23311
COIA
IMPLEMENT SALES
TWP
MAINTENANCE
18.00
23312
PETTIGREW
HARDWARE & FEED
RD/FD
REPAIRS
181.30
23313
CITY
OF AKRON
OFFICER
TRAINNG X 2
900.00
23314
TREASURER
OF OHIO
COOP
PURCHASE PROGRAM FEE
100.00
EFT
ODJFS
4TH
QTR STATE UNEMPLOYMENT
24.72
EFT
OPERS
MONTHLY
PENSION
2,713.75
EFT
OP&F
MONTHLY
PENSION
2,018.13
EFT
BUREAU
OF WORKERS’ COMPENSATION
2018
TRUE-UP PREMIUM
322.00
FISCAL
OFFICER REPORT
Presented
B.C.’s, and P.O.’s and miscellaneous correspondence.
Presented
cemetery deed for signatures.
Requested
permission to apply for NOPEC event sponsorship for Easter Egg Hunt and Trunk
or Treat events.
RESOLUTION #19-04: Motion by Dunn to
apply for 2019 NOPEC Sponsorship grant, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes.
RESOLUTION
#19-05:
Motion by Dunn to enter into executive session to discuss employee
compensation, seconded by Michael
Roll Call: Dunn-yes, Michael-yes.
Trustee Michael stated
that the meeting is back in session.
RESOLUTION
#19-06:
Motion by Michael to set wages for 2019 as follows:
Trustees
& Fiscal Officer: State guidelines
based on budget
Fire
Chief – Full time $ 26.83 per hour
Zoning
Inspector: $705.35 per month
Zoning
Secretary: $
70.59 per meeting
Road
Supervisor: $ 26.83 per hour
Part-time
TWP CDL Empee $ 14.18 per
hour
Part-time
TWP Non CDL Emp $ 12.67 per hour
Duty
Crew $
11.41 per hour base plus .20 per
certificate and officer is .20.
Responder $
8.55 per hour based on Ohio Minimum Wage
Seconded
by Dunn.
Roll Call: Michael-yes, Dunn-yes.
Discussion of Fees and
Policies
Advertising: Record Courier
Ambulance Billing: soft
bill residents
$150 Non-transport Fee
$600.00 Basic
$700.00 Advanced Life
Support I
$800.00 Advanced
Life Support II
$12.00 per loaded
mile reported to nearest 10th
Cemetery Fees: Resident Non-resident
Lots
(Max. 4) $200.00 (each) $725.00 (each)
Adult
Vault Weekday Burial $300.00 $300.00
Adult
Vault Weekend Burial $500.00 $500.00
Adult
Vault Holiday/ Burial $500.00
$500.00
Youth
Vault Burial Weekday $200.00 $200.00
Youth
Vault Burial Weekend $400.00 $400.00
Youth
Vault Burial Holiday $400.00 $400.00
Baby
Vault Burial-Weekday $150.00 $150.00
Baby
Vault Burial Weekend $300.00 $300.00
Baby
Vault Burial-Holiday $300.00 $300.00
Weekday
Cremations $150.00 $150.00
Weekend
Cremations $200.00 $200.00
Holiday
Cremations $200.00 $200.00
All weekday burials and
cremations arriving at cemetery on or after 2:00 pm local time will be charged
the holiday/weekend rate.
Foundations $ 75.00 sq. ft. $
75.00 sq. ft.
Waive foundation fee for
VA supplied military markers
Cemetery Foundation
deadlines: May 1st/Oct. 1st
Indigent Burial
expenditure paid by township will not exceed $1,000 for burial or $900 for
cremation
Copies: charge $.10 per
copy
Driveway Culvert
Installation:
12”
Pipe $375.00 (cost per additional foot) $15.00
15”
Pipe $450.00 (cost per additional foot) $20.00
18”
Pipe $600.00 (cost per additional foot) $25.00
21”
Pipe $750.00 (cost per additional foot) $30.00
24”
Pipe $900.00 (cost per additional foot) $35.00
Strip mining and gravel
extraction………………………………………….……. $100.00
Others……………………… TO BE DETERMINED BY THE TOWNSHIP TRUSTEES
ZONING
BOOK:
Zoning book………………POSTAGE FOR MAILING EXTRA………………….
$15.00
MYLARS:
Sign Mylar …………………………………………………………….…….……….
$25.00
BOARD
OF ZONING APPEALS:
Appeals and applications ……………….………………………………………..
$150.00
ZONING
COMMISSION:
Amendments …………………………..………………….…………….…………
$150.00
Material
Foam
(5 Gal.) $230.00
20#
dry Chemical $149.50
10#
dry Chemical $ 85.25
Internet Auction Policy:
The township may sell personal
property including motor vehicles, road machinery, equipment, tools, or
supplies that is not needed for public use, is obsolete, or is unfit for the
use for which it was acquired, by internet auction. To place your bid you will go to www.ebay.com.
The Palmyra Township
Trustees will list the property with www.ebay.com for
ten days including Saturdays, Sundays and legal holidays.
Payment shall be cash
(in person); certified check and cashier’s check will be accepted upon
verification of funds. Palmyra Township Trustees may establish additional terms
and conditions for a particular sale prior to listing the property for auction
on ebay.com
Once the policy is adopted,
the township will publish a summary of the information provided in the
resolution once in the paper; post the resolution continually throughout the
calendar year on the township website; post the resolution continually
throughout the calendar year in a conspicuous place in the board’s office and
during the year when it’s resolved to sell property by internet auction post
notice on the township’s website.
Waive reading of minutes
for 2019. The Chairman will ask for corrections and then state that the minutes
are approved. The minutes will be
provided to the board prior to the meeting and copies available for the public
and the unofficial minutes will be posted on the township’s website.
Allow trustees, fiscal
officer, road supervisor and fire chief authority make emergency purchases of
up to $1,000 between meetings.
Payroll taxes, state
unemployment tax, worker’s compensation and retirement contributions will be
paid electronically.
RESOLUTION #19-07: Motion by Michael to
approve the fees and policies as stated, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
RESOLUTION #19-08: Motion by Dunn WHEREAS, Section 5513.01 (B)
provides the opportunity for Counties, Townships, Municipal Corporations,
Conservancy Districts, Township Park Districts, and Park Districts created
under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit
Authorities, Regional Airport Authorities, Regional Water and Sewer Districts,
County Transit Boards, State Universities or Colleges to participate in
contracts of the Ohio Department of Transportation for the purchase of
machinery, material, supplies or other articles.
NOW, THEREFORE, Be it ordained by
Palmyra Township Board of Trustees
SECTION 1.
That the Palmyra Township
Chairperson hereby requests authority in the name of Palmyra Township to participate in the Ohio
Department of Transportation contracts for the purchase of machinery,
materials, supplies or other articles which the Department has entered into
pursuant to Ohio Revised Code Section 5513.01 (B).
SECTION 2.
That the Chairperson is hereby
authorized to agree in the name of Palmyra Township to be bound by all terms
and conditions as the Director of Transportation prescribes.
SECTION 3.
That the Chairperson is hereby
authorized to agree in the name of Palmyra Township to directly
pay vendors, under each such
contract of the Ohio Department of Transportation in which Palmyra Township
participates, for items it receives pursuant to the contract.
SECTION 4.
That Palmyra Township agrees to be
responsible for resolving all claims or disputes arising
out of its participation in the
cooperative purchasing program under Section 5513.01(B) of the Ohio Revised
Code. The Palmyra Township agrees to waive any claims, actions, expenses, or
other damages arising out of its participation in the cooperative purchasing
program which the Palmyra Township may have or claim to have against ODOT or
its employees, unless such liability is the result of negligence on the part of
ODOT or its employees, seconded
by Michael.
Roll Call: Dunn-yes, Michael-yes.
RESOLUTION
#19-09:
Motion by Dunn to make the following 2019 appointments:
Ohio
Attorney General Primary Collection Agent
First
Federal Credit – Secondary Collection Agent
Henry
Michael – CDL Supervisor
Quality
IP LLC – Computer Network Administrator
Open-
Zoning Commission – 5-year term expiring 12/31/23
Open –
Zoning Board Appeals – 5-year term expiring 12/31/23
Sandra
Nutter, representative and James Deffenbaugh, alternate – Regional Planning
Commission
Seconded
by Michael.
Roll Call: Dunn-yes, Michael-yes.
TRUSTEE
REPORTS
Trustee Michael
Reported
we need to make a decision on the OTARMA board.
RESOLUTION #19-10: Motion by Michael to vote
for Robert J. Dawson Perry Township Lake County and Joyce E. Fetzer, Perry Township
in Stark County as candidates for the OTARMA Board of Directors Term 2019-2023,
seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
TRUSTEE DEFFENBAUGH (not
present)
TRUSTEE DUNN
Nothing
to report at this time.
DEPARTMENT REPORTS
ZONING INSPECTOR
Written
report presented which included 2018 recap.
ROAD SUPERVISOR
Report
presented which included purchases made, completed projects and upcoming
projects and purchase requests.
RESOLUTION #19-11: Motion by Michael to
approve purchase of pipe at an estimated cost of $200 from Marlboro Supply,
seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
FIRE CHIEF
Written
report presented which included purchase request and Alarm updates.
RESOLUTION #19-12: Motion by Michael to approve
repair of Altair 4X Gas monitor at an estimated cost of $282 by Fire Force,
seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
Safety Issues
None
Open Communication
Tim Paulus asked that since it would be awhile
before the website would be fixed if a copy of the meeting minutes could be
placed on the board? Trustees have no problem with placing a copy of the minutes
on the board.
RESOLUTION #19-13: Motion by Michael to adjourn at 7:36 pm seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
______ Henry Michael, Chairperson ______ Kathleen S. Cofojohn, Fiscal Officer ______ James Deffenbaugh, Trustee ______ Robert Dunn, Trustee
Regular
Meeting called to order at 9:38 a.m. by Chairman Michael with Trustee Dunn and
Fiscal Officer Cofojohn present.
Chairman
Michael led all in attendance in the Pledge of Allegiance.
Minutes
from regular meeting on December 11, 2018 were approved as presented.
RESOLUTION
#18-182:
Motion by Michael to approve and pay the bills, seconded by Dunn.
Roll
Call: Michael-yes, Dunn-yes.
BILLS
APPROVED AND PAID:
23265
RICKY
D BENNETT
WAGES
12/01/18-12/15/18
386.99
23266
R.
STEVEN COSS JR
WAGES
12/01/18-12/15/18
1,717.45
23267
DONALD
J LUTZ
WAGES
12/01/18-12/15/18
413.55
23268
LINDSAY
Y DAVIS
WAGES
12/01/18-12/15/18
322.80
23269
MARK
E. GARVIN
WAGES
12/01/18-12/15/18
1,935.96
23270
CHELSEA
L HARRIS
WAGES
12/01/18-12/15/18
443.86
23271
NICHOLAS
H SCHRECKENGOST
WAGES
12/01/18-12/15/18
448.73
23272
DANIEL
R SHEETS
WAGES
12/01/18-12/15/18
329.52
23273
DARIN
J WARD
WAGES
12/01/18-12/15/18
87.00
23274
OHIO
EDISON
MONTHLY
SERVICE
790.33
23275
TIME
WARNER CABLE
MONTHLY
SERVICE
69.99
23276
VERIZON
WIRELESS
MONTHLY
SERVICE
7.09
23277
CONRAD’S
DISPOSAL
MONTHLY
SERVICE
44.00
23278
MITCHELL
COMMUNICATIONS
2017
REPAIRS
501.27
23279
LIFE
FORCE MANAGEMENT
AMBULANCE
BILLING FEES
950.89
23280
PRAXAIR
DISTRIBUTION INC
EMS
SUPPLIES
174.83
23281
FARMERS
NATIONAL BANK
VISA
PURCHASES
462.31
23282
COIA
IMPLEMENT SALES
MAINTENANCE
– SAW
23.99
23283
BOB
SUMEREL TIRE CO
FD
REPAIRS
38.70
23284
VOID
VOID
0.00
23285
EMERGENCY
MEDICAL PRODUCTS INC
EMS
SUPPLIES
401.66
23286
OHIO
EDISON CO
STREET
LIGHTS
357.16
EFTPS
UNITED
STATES TREASURY
PAYROLL
WITHHOLDING TAX
4,037.05
EFT
TREASURER
STATE OF OHIO
PAYROLL
WITHHOLDING TAX
564.01
FISCAL
OFFICER
Presented
purchase orders and miscellaneous correspondence.
Presented
necessary amendment to 2018 Permanent Appropriations.
RESOLUTION
#18-183:
Motion by Dunn to amend 2018 permanent appropriations within Fund 2192 as
follows, increase 2192-230-213 by $200 and decrease 2192-230-212 by $200,
seconded by Michael.
Roll
Call: Dunn-yes, Michael-yes.
RESOLUTION
#18-184:
Motion by Dunn to enter into Natureworks Local Grant Program State/Local
Project Agreement PORT-035 to replace playground equipment at Palmyra Park,
seconded by Michael.
Roll
Call: Dunn-yes, Michael-yes.
Discussed
credit card policy including input received from Chris Meduri.
TRUSTEE
REPORTS
TRUSTEE
MICHAEL
Presented
letter from PC Engineer for the 2018 Township Highway System Mileage
Certification.
RESOLUTION #18-185: Motion by Michael to
certify total
Palmyra Township was responsible to maintain 13.921 miles of public road as of December
31, 2018 in accordance with ORC Section 4501.04, seconded by Dunn.
Roll Call:
Michael-yes, Dunn-yes.
Presented
Letter of Support for Portage County Solid Waste Management District
application for the Community and Litter Grant from the Ohio EPA.
RESOLUTION #18-186: Motion by Michael to send
a letter of support for Portage County Solid Waste Management District
application for the Community and Litter Grant from the Ohio EPA, seconded by
Dunn.
Roll Call:
Michael-yes, Dunn-yes.
Presented Life Force Closure Authorizations.
RESOLUTION #18-187: Motion by Michael that
we sign and date the closure authorizations for run numbers 17-0165 and 18-0039
and forward them for collection in accordance with Township policy regarding
such EMS charges, seconded by Dunn.
Roll Call:
Michael-yes, Dunn-yes.
TRUSTEE
DEFFENBAUGH (not present)
TRUSTEE
DUNN
Reported
receiving an email from a realtor requesting if the Township has any
assessments on property on Whippoorwill road.
He forwarded the information to Sandy.
FO Cofojohn reported that the response should be to report that the
Township keeps no such records and to contact the County regarding assessments
on properties.
Discussed
possibility of using 2019 NOPEC event sponsorship grant funds to fund Easter
Egg Hunt and Trunk or Treat.
Steve
Schuller of Palmyra Hotstove and Softball Assn was present to discuss use of
the fields for 2019. Fields will be full
as they are adding another team. Asked
if the Assn could add material and grade the fields to make them drain
better. Asked if sponsors could hang
signs during ball season. Trustees were
okay with both items. Steve presented a
picture of Hiram fields where pavers were put under the benches and asked if
once Assn. funds are available if the Township was okay with such a project.
Trustees were okay with the project as long as there is no deep digging to
disturb underground infrastructure.
DEPARTMENT
REPORTS:
ZONING
INSPECTOR (not present)
No
written report presented.
ROAD
SUPERVISOR
Written
report presented which included purchases made upcoming projects and completed
projects and purchase requests.
RESOLUTION
#18-188:
Motion by Michael to approve purchase approximately 20 tons of 304 concrete at
an estimated cost of $370 from Mad hauling and to purchase 80 feet of 12”
culvert at an estimated cost of $440, seconded by Dunn.
Roll
Call: Michael-yes, Dunn-yes.
FIRE
CHIEF
Written report presented
which included purchase requests, updates personnel, and equipment.
RESOLUTION
#18-189: Motion by Michael to approve purchase of batteries
for Thermal imaging camera at an estimated cost of $91.78 plus shipping and to
send Chelsea Harris, Mark Garvin and Charles Campbell to Fire Officers 1 course
held at Akron Fire Training Center at a cost of $450 each, and to purchase repair parts for Wall-Mount Garden
Hose Reel at an estimated cost of $16.95 plus shipping from MyReel.com, seconded by Dunn.
Roll
Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
RESOLUTION
#18-190:
Motion by Michael to accept the donation of an ISI Thermal Imager Camera from
Milton Fire Department with appreciation, seconded by Dunn.
Roll
Call: Michael-yes, Dunn-yes.
Open
Communication
None
Safety
Issues
None
RESOLUTION
#18-191: Motion by Michael to adjourn at 10:35 a.m.,
seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
______ Henry Michael, Chairperson ______ Kathleen S. Cofojohn, Fiscal Officer ______ James Deffenbaugh, Trustee ______ Robert Dunn, Trustee
Regular meeting called
to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn
and Fiscal Officer Cofojohn present.
Chairman
Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular
meeting November 29, 2018 were approved as presented.
RESOLUTION #18-172: Motion by Michael to
approve and pay the bills, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
BILLS
APPROVED AND PAID:
23216-23218
VOID
VOID
0.00
23219
RICKY
D BENNETT
WAGES
11/16/18-11/30/18
348.82
23220
R.
STEVEN COSS JR
WAGES
11/16/18-11/30/18
2,005.00
23221
DONALD
J LUTZ
WAGES
11/16/18-11/30/18
399.62
23222-23232
VOID
VOID
0.00
23233
MATTHEW
K BENNETT
RESPONDER
06/01/18-11/30/18
205.89
23234
CHARLES
D CAMPBELL
RESPONDER
06/01/18-11/30/18
135.54
23235
LINDSAY
Y DAVIS
WAGES
11/16/18-11/30/18
205.66
23236
MARK
E. GARVIN
WAGES
11/16/18-11/30/18
2,156.80
23237
CHELSEA
L HARRIS
WAGES
11/16/18-11/30/18
528.77
23238
BRIAN
K KELDERHOUSE
RESPONDER
06/01/18-11/30/18
70.48
23239
NOLAN
M KETTLE
RESPONDER
06/01/18-11/30/18
991.37
23240
NICHOLAS
H SCHRECKENGOST
WAGES
11/16/18-11/30/18
506.06
23241
SHAWN
A SCHRECKENGOST
RESPONDER
06/01/18-11/30/18
922.28
23242
DANIEL
R SHEETS
WAGES
11/16/18-11/30/18
210.69
23243
DARIN
J WARD
WAGES
11/16/18-11/30/18
321.26
23244
KATHLEEN
S. COFOJOHN
SALARY
11/01/18-11/30/18
1,145.02
23245
JAMES
H. DEFFENBAUGH
SALARY
11/01/18-11/30/18
546.07
23246
ROBERT
C DUNN
SALARY
11/01/18-11/30/18
752.00
23247
HENRY
A. MICHAEL
SALARY
11/01/18-11/30/18
831.77
23248
SANDRA
M. NUTTER
SALARY
11/01/18-11/30/18
567.68
23249
CENTURYLINK
MONTHLY
SERVICE
162.47
23250
DOMINION
EAST OHIO
MONTHLY
SERVICE
267.84
23251
QUALITY
IP
OFFICE
365
52.00
23252
VERIZON
WIRELESS
MONTHLY
SERVICE
43.87
23253
BUREAU
OF WORKERS’ COMP
2019
INSTALLMENT
644.91
23254
TREASURER
OF OHIO
UAN
FEES
762.00
23255
SARCHIONE
FORD
2017
REPAIRS
185.40
23256
JOHN’STOWING
& REPAIR INC
TOW
2017 AND 2013
585.00
23257
EMERGENCY
MEDICAL PRODUCTS INC
EMS
SUPPLIES
277.82
23258
OSCAR
BRUGMANN SAND & GRAVEL
ROAD
GRIT
420.21
23259
WM
BENJAMIN TRUCKING INC
TRUCKING
ROAD GRIT
189.77
23260
ADVANCE
AUTO PARTS
REPAIRS
2017
262.95
23261
CLEARWATER
SYSTEMS
FD
SUPPLIES
21.45
23262
CITY
OF RAVENNA
DISPATCH
FEES
3,825.00
23263
TALLMADGE
ASPHALT
ROAD
SUPPLIES
321.20
23264
J
& B MEDICAL SUPPLY INC
EMS
SUPPLIES
42.58
EFTPS
UNITED
STATES TREASURY
PAYROLL
WITHHOLDING TAX
3,571.27
EFT
TREASURER
STATE OF OHIO
PAYROLL
WITHHOLDING TAX
552.42
EFT
OPERS
MONTHLY
PENSION
2,941.10
EFT
OP&F
MONTHLY
PENSION
2,206.56
FISCAL
OFFICER REPORT
Presented
November bank reconciliations, PO’s, and BC’s.
Reported
November receipts were $43,949.07.
Reported
need to amend 2019 temporary appropriations within fund 1000.
RESOLUTION #18-173: Motion by Michael to
amend 2019 temporary appropriations to increase 1000-130-317 by $50 and
decrease 1000-130-330 by $50, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
Reported
need to increase general fund appropriations by $22000 for Nature works grant
playground equipment.
RESOLUTION #18-174: Motion by Dunn to
amend 2018 permanent appropriations to increase 1000-760-740 by $22,000,
seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
TRUSTEE REPORTS:
TRUSTEE MICHAEL
Reported
he was in contact with Chris Meduri to go over the steps to pursue the Chapel
Building. He reported he needs the complete set of plans to give the building
department.
TRUSTEE DEFFENBAUGH
Reported
need to nominate 2019 members of the Volunteer FF Dependents Board.
RESOLUTION
#18-175:
Motion by Deffenbaugh to nominate Henry Michael and Robert Dunn to the 2019
Volunteer Firefighter s’ Dependency Board, seconded by Michael.
Roll
Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
Reported
there is an issue with Fire Department Procedures Rule 23.23 and he would like
to have the rule rescinded.
RESOLUTION
#18-176:
Motion by Deffenbaugh to rescind Fire Department Rules and Regulations, 23.23
effective January 1, 2019 seconded by Michael.
Roll
Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
TRUSTEE DUNN
Reported
he spoke with Bill Steiner regarding the changes to the Portage County Curbside
Recycling Survey that will be sent out to Palmyra residents to see if there is
any interest in the Township for Curbside recycling. Once the trustees approve the survey changes,
the surveys will be mailed to residents.
Reported
that he spoke with a gentleman regarding the website security piece and that he
thought the cost was due to the layers of security. He is still looking into the security of the
website.
DEPARTMENT REPORTS
ZONING INSPECTOR
Written
report received which included new permits and updates on pending issues.
ROAD SUPERVISOR
Written
report presented which included purchases made; upcoming projects and completed
projects.
FIRE CHIEF
Written
report presented which included purchase requests, updates on personnel, and
alarms.
RESOLUTION #18-177: Motion by Michael to approve
purchase of EMS Supplies at an estimated cost of $410 from EMP and to approve
payment to Active 911 for $246.75, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes,
Dunn-yes.
RESOLUTION #18-178: Motion by Deffenbaugh
to appoint Chelsea Harris to the position of Lieutenant, seconded by Dunn.
Roll Call: Deffenbaugh-yes,
Dunn-yes, Michael-yes.
RESOLUTION #18-179: Motion by Deffenbaugh
to appoint Chelsea Harris as acting EMS Coordinator, seconded by Dunn.
Roll Call: Deffenbaugh-yes,
Dunn-yes, Michael-yes.
RESOLUTION #18-180: Motion by Deffenbaugh
to appoint Shawn Schreckengost to the position of Safety Officer, seconded by Dunn.
Roll Call: Deffenbaugh-yes,
Dunn-yes, Michael-yes.
Open Communication
Frank Waldeck thanked
James Deffenbaugh and Sandy for their good advice relating to alleged drug activity
at a duplex on Jones Road near his house.
Frank wanted to know if
the Township had a policy prohibiting the establishment and operation medical
marijuana cultivation, processing, and retail dispensaries in Palmyra
Township. Trustees reported we had but
it had expired.
Tim Paulus wanted to
know the status of the website. Trustee
Deffenbaugh reported we were working on it.
Safety Issues
None
RESOLUTION
#18-181: Motion
by Michael to adjourn at 7:52 p.m. seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
______ Henry Michael, Chairperson ______ Kathleen S. Cofojohn, Fiscal Officer ______ James Deffenbaugh, Trustee ______ Robert Dunn, Trustee
Regular Meeting called to order at 9:00 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman
Michael led all in attendance in the Pledge of Allegiance.
Minutes
from regular meeting on November 13, 2018 were approved as presented.
RESOLUTION
#18-166:
Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.
Roll
Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
BILLS
APPROVED AND PAID:
23194
RICKY
D BENNETT
WAGES
11/01/18-11/15/18
391.70
23195
R.
STEVEN COSS JR
WAGES
11/01/18-11/15/18
2,026.93
23196
DONALD
J LUTZ
WAGES
11/01/18-11/15/18
437.31
23197
LINDSAY
Y DAVIS
WAGES
11/01/18-11/15/18
179.93
23198
MARK
E. GARVIN
WAGES
11/01/18-11/15/18
1,907.59
23199
CHELSEA
L HARRIS
WAGES
11/01/18-11/15/18
821.06
23200
NICHOLAS
H SCHRECKENGOST
WAGES
11/01/18-11/15/18
126.36
23201
DANIEL
R SHEETS
WAGES
11/01/18-11/15/18
256.66
23202
DARIN
J WARD
WAGES
11/01/18-11/15/18
63.19
23203
OHIO
EDISON
MONTHLY
SERVICE
357.16
23204
TIME
WARNER CABLE
MONTHLY
SERVICE
69.99
23205
VERIZON
WIRELESS
MONTHLY
SERVICE
7.07
23206
FARMERS
NATIONAL BANK
VISA
PURCHASES
965.87
23207
NORTH
JACKSON HYDRAULICS
4700
REPAIRS
78.00
23208
BREATHING
AIR SYSTEMS INC
AIR
TRAILER MAINTENANCE
1,201.00
23209
LIFE
FORCE MANAGEMENT INC
AMBULANCE
BILLING FEES
131.01
23210
JUDY
STOUT
REIMBURSE
OVERPAYMENT
118.90
23211-23213
VOID
VOID
0.00
23214
MYERS
EQUIPMENT CORP
NEW
AMBULANCE
188,905.00
23215
RICOH
USA INC
COPIER
MAINTENANCE
12.69
FISCAL
OFFICER
Presented
purchase orders and miscellaneous correspondence.
Presented
2019 Temporary Appropriations for discussion.
RESOLUTION
#18-167:
Motion by Michael to approve 2019 temporary appropriations as presented,
2019
Temporary Appropriations
1000
General Fund
96,000.00
2011
Motor Vehicle
6,000.00
2021
Gasoline Tax
68,400.00
2031
Road & Bridge
48,400.00
2041
Cemetery
7,000.00
2191
1-Mill Fire Levy
34,350.00
2092
2-Mill Fire Levy
61,500.00
2093
2-Mill Fire Levy (2016)
2,000.00
2231
Perm. Motor Vehicle
21,000.00
2281
Fire and Rescue
62,000.00
TOTAL REQUEST
406,650.00
seconded
by Dunn.
Roll
Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
Ryan
Shackelford was present to discuss MARCS radios and answer any questions. When the used MARCS radios are received, they
will be tested throughout the Township to check for dead areas. Trustees were not interested in applying for
a grant at this time without knowing if they even work in the Township as well
as any other costs the Township would have to incur to use them including user
fees.
TRUSTEE
REPORTS
TRUSTEE
MICHAEL
Nothing
to report at this time.
TRUSTEE
DEFFENBAUGH
Reported
a citizen complaint on the 8000 block of Yale road regarding electrical wire
issues and the fire department response. Ohio Edison personnel assured resident
the fire department handled the issue appropriately.
Presented
quote from Quality IP for Domain name renewal.
RESOLUTION
#18-168:
Motion by Deffenbaugh to renew the Domain name for 3 years at an estimated cost
of $89.99, seconded by Dunn.
Roll
Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
TRUSTEE
DUNN
Reviewed
curbside recycling survey card wording with Trustees.
Discussed
website options but still needs information on security.
DEPARTMENT
REPORTS:
ZONING
INSPECTOR (not present)
No
written report presented.
ROAD
SUPERVISOR
Written
report presented which included purchases made upcoming projects and completed
projects and purchase requests.
RESOLUTION
#18-169:
Motion by Michael to approve purchase approximately 100 tons of grit at an
estimated cost of $22.50 per ton, seconded by Deffenbaugh.
Roll
Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
FIRE
CHIEF
Written report presented
which included purchase requests, updates personnel, apparatus, used MARCS
radios.
RESOLUTION
#18-170: Motion by Michael to approve purchase of
alternator and batter for 2017 at an estimated cost of $320 from Advanced Auto
Parts and repairs of 2017 at an estimated cost of $185.40 from Sarchione Ford
and towing of 2013 at a cost of $585 from John’s towing and renew maintenance
contract for Breathing Air Trailer at an estimated cost of $1202, seconded
by Deffenbaugh.
Roll
Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Open
Communication
None
Safety
Issues
None
RESOLUTION
#18-171: Motion by Michael to adjourn at 10:17 a.m., seconded
by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
______ Henry Michael, Chairperson ______ Kathleen S. Cofojohn, Fiscal Officer ______ James Deffenbaugh, Trustee ______ Robert Dunn, Trustee
Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman
Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular
meeting October 23, 2018 were approved as presented.
RESOLUTION #18-158: Motion by Michael to
approve and pay the bills, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
BILLS
APPROVED AND PAID:
23165
RICKY
D BENNETT
WAGES
10/16/18-10/31/18
401.13
23166
R.
STEVEN COSS JR
WAGES
10/16/18-10/31/18
1,970.86
23167
DONALD
J LUTZ
WAGES
10/16/18-10/31/18
576.64
23168
LINDSAY
Y DAVIS
WAGES
10/16/18-10/31/18
253.63
23169
MARK
E. GARVIN
WAGES
10/16/18-10/31/18
2,221.49
23170
CHELSEA
L HARRIS
WAGES
10/16/18-10/31/18
533.36
23171
NICHOLAS
H SCHRECKENGOST
WAGES
10/16/18-10/31/18
683.44
23172
DARIN
J WARD
WAGES
10/16/18-10/31/18
201.90
23173
KATHLEEN
S. COFOJOHN
SALARY
10/01/18-10/31/18
1,145.02
23174
JAMES
H. DEFFENBAUGH
SALARY
10/01/18-10/31/18
546.07
23175
ROBERT
C DUNN
SALARY
10/01/18-10/31/18
752.00
23176
HENRY
A. MICHAEL
SALARY
10/01/18-10/31/18
831.77
23177
SANDRA
M. NUTTER
SALARY
10/01/18-10/31/18
567.68
23178
CENTURYLINK
MONTHLY
SERVICE
152.30
23179
DOMINION
EAST OHIO
MONTHLY
SERVICE
101.42
23180
VOID
VOID
0.00
23181
VERIZON
WIRELESS
MONTHLY
SERVICE
43.87
23182
RICOH
USA INC
COPIER
MAINTENANCE
10.96
23183
LIFE
FORCE MANAGEMENT INC
AMBULANCE
BILLING FEES
285.49
23184
BUREAU
OF WORKERS’ COMPENSATION
2018
INSTALLMENT
419.99
23185
CLEARWATER
SYSTEMS INC
FD
SUPPLIES
28.50
23186
MUNICIPAL
EMERGENCY SERVICES
FD
SUPPLIES
333.36
23187
STAMM
CONTRACTING
FALL
FOUNDATIONS CONCRETE
670.00
23188
PETTIGREW
HARDWARE & FEED
FD
REPAIRS
45.90
23189
QUAILITY
IP
MONTHLY
SERVICE/O365
931.00
23190
PALMYRA
LITTLE VILLAGE SHOPPER
FUEL
PURCHASES
1,153.11
23191
ADVANCE
AUTO PARTS
REPAIRS
3500
25.72
23192
OHIO
EDISON CO
MONTHLY
SERVICE
577.20
23193
CONRAD’S
DISPOSAL INC
MONTHLY
SERVICE
44.00
EFTPS
UNITED
STATES TREASURY
PAYROLL
WITHHOLDING TAX
3,578.27
EFT
TREASURER
STATE OF OHIO
PAYROLL
WITHHOLDING TAX
531.14
EFT
OPERS
MONTHLY
PENSION
2,968.89
EFT
OP&F
MONTHLY
PENSION
2,606.58
FISCAL
OFFICER REPORT
Presented
October bank reconciliations, PO’s, and BC’s.
Reported
October receipts were 21,982.16.
Presented
cemetery deed for signatures.
Discussed
the NOPEC Energized Community Grant
RESOLUTION #18-159: Motion by Deffenbaugh WHEREAS, the Township of
Palmyra, Portage County Ohio (the “TOWNSHIP”) is a member of the Northeast Ohio
Public Energy Council (“NOPEC”) and is eligible for one or more NOPEC Energized
Community Grant(s) for 2018 (“NEC Grant(s)”) as provided for in the NEC Grant Program
guidelines; and WHEREAS, the
TOWNSHIP wishes to enter into a Grant Agreement with NOPEC, Inc. in the form
attached to this Resolution to receive one or more NEC Grant(s) for 2018, and
to authorize the Board to execute the Grant Agreement with NOPEC, Inc. in the
form attached. NOW, THEREFORE, BE IT RESOLVED BY THE TOWNSHIP OF PALMYRA
TRUSTEES, PORTAGE COUNTY, AND STATE OF OHIO, THAT: SECTION 1. This Board of Township Trustees, (the
“Trustees”) finds and determines that it is in the best interest of the
Township to accept the NEC Grant(s) for 2018 and authorizes the Board to
execute the Grant Agreement with NOPEC, Inc. in the form attached. SECTION 2. This Board finds and determines that all
formal actions of this Board concerning and relating to the adoption of this
Ordinance were taken in an open meeting of this Board and that all
deliberations of this Board and of any committees that resulted in those formal
actions were in meetings open to the public in compliance with the law, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes, Michael- yes.
Reported
need to move November 27 meeting due to attending a required seminar. Discussed
moving the December 25 scheduled meeting to another date as well.
RESOLUTION #18-160: Motion by Dunn to move
the regular scheduled November 27 meeting to Thursday, November 29th
at 9am, seconded by Deffenbaugh.
Roll Call:
Dunn-yes, Deffenbaugh-yes, Michael-yes.
RESOLUTION #18-161: Motion by Dunn to move
the regular scheduled December 25 meeting to Thursday, December 27 at 9:30 am,
seconded by Deffenbaugh.
Roll Call:
Dunn-yes, Deffenbaugh-yes, Michael-yes.
TRUSTEE REPORTS:
TRUSTEE MICHAEL
Nothing
to report at this time.
TRUSTEE DEFFENBAUGH
Discussed
more options for rebuilding the Website.
Trustee Dunn is to get more information on another potential option.
Presented
Life Force Closure Authorizations.
RESOLUTION
#18-162:
Motion by Deffenbaugh that we sign and date closure authorizations for run
number 17-0214, 17-0286 and forward to collection in accordance with Township
policy regarding such EMS charges, seconded by Michael.
Roll
Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
Reported
that he received a new poster from Poster Compliance and OH minimum wage
increased effective January 1.
Received
a citizen complaint concerning a tree hazard.
Steve is working with the County to have the hazard resolved.
TRUSTEE DUNN
Would
like to thank the residents of Palmyra Township for passing the 1 Mill fire
Levy.
Reported
he was having issues setting up a Township Facebook page due to security
issues. He has successfully set up a Township Twitter account. He will continue
to work on Facebook page.
Reported
there were 50 participants and 10 trunks at the Trunk or Treat event at the
park. He considered this a great turnout
despite the in climate weather.
DEPARTMENT REPORTS
ZONING INSPECTOR
Written
report received which included new permits and updates on pending issues.
ROAD SUPERVISOR
Written
report presented which included purchases made, upcoming projects, completed
projects and purchase requests.
Discussed
Turn around on Jones Road.
RESOLUTION #18-163: Motion by Dunn to
approve purchase of approximately 2 tons of cold patch at an estimated cost of
$200 from Tallmadge Asphalt, Seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes,
Michael-yes.
FIRE CHIEF
Written
report presented which included purchase requests, updates on personnel, and
alarms.
RESOLUTION #18-164: Motion by Michael to approve
purchase of EMS Supplies at an estimated cost of $354.11 from EMP and J & B
Medical and to purchase two complete sets of turnout gear at an estimated cost
of $4,780 from Fire Force and to approve cost of approximately $750 to remove
existing two-way radio out of present 2011 and install into new 2011 on
December 6, by Mitchell Communications, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes,
Dunn-yes.
Discussed
the Marc’s grant opportunity. Request
Ryan Shackelford to attend next meeting to discuss why we need this radio
system.
Open Communication
None
Safety Issues
None
RESOLUTION
#18-165: Motion
by Michael to adjourn at 8:29 p.m. seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
______ Henry Michael, Chairperson ______ Kathleen S. Cofojohn, Fiscal Officer ______ James Deffenbaugh, Trustee ______ Robert Dunn, Trustee