Unofficial Meeting Minutes 1/26/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn, Vaughan, and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on January 13 2021 were approved as presented.

RESOLUTION #2021-21: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

23607 RICKY D BENNETTWAGES 01/01/21-01/15/21497.27
24608 R. STEVEN COSS JRWAGES 01/01/21-01/15/211,871.54
24609 TIMOTHY KOHLWAGES 01/01/21-01/15/21543.08
24610 MARK E. GARVINWAGES 01/01/21-01/15/212,011.75
24611 CHELSEA L HARRISWAGES 01/01/21-01/15/21598.23
24612 GREYSON HENDERSONWAGES 01/01/21-01/15/21662.66
24613 NICHOLAS R LANSINGERWAGES 01/01/21-01/15/21116.49
24614 ANTHONY POPIOWAGES 01/01/21-01/15/21140.02
24615 TIME WARNER CABLEMONTHLY SERVICE94.99
24616 VERIZON WIRELESSMONTHLY SERVICE7.04
24617 FARMERS NATIONAL BANKVISA PURCHASES1,434.90
24618 OHIO EDISONSTREET LIGHTS382.42
24619 D & T, P.M. TRUCK REPAIR LLC2013 PUMP REPAIR325.07
24620 CONRAD’S DISPOSAL INCMONTHLY SERVICE44.00
24621 THE RECORD COURIERLEGAL NOTICES-WORKSESSIONS32.30
24622 GEORGE MORTIMERREPAIRS JD910A26.00
24623 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES1,261.69
24624 PORTAGE COUNTY TREASURERRE TAX TOWER PROPERTY268.60
EFT BUREAU OF WORKERS’ COMPENSATION2020 TRUE-UP225.00

FISCAL OFFICER

  1. Presented December bank reconciliation, P.O.’s and miscellaneous correspondence.
  2. Reported December receipts were $64,683.63.
  3. Reported PC Solid Waste Contract was only for one year and expired 12/31/20.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented 2020 Certified Road Mileage from Portage County Engineer.

RESOLUTION #2021-22: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2020, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

  • Reported Jeffrey Swenton will be sending a note of resignation from the zoning committee.
  • Reported Dorene Spicer of Paris Township Trustee contacted him regarding complaints about Engine brake noise near Cableline and SR225 and asked for thoughts on the subject.  After a brief discussion, Trustee Michael reported that making the entire section 45MPH might help the situation.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR

  1. Written report presented which included department updates.

ROAD SUPERVISOR

  1. Written report presented which included department updates.

RESOLUTION #2021-23: Motion by Michael to approve purchase of planks for cemetery at an estimated cost of $300 from Home Depot, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #2021-24: Motion by Michael to accept the resignations of Betina Oaks and Ryan Oaks from the fire department, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #2021-25: Motion by Dunn to change the February 9 meeting to 9:30 am and change the February 23 meeting to 7:00pm, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #2021-26: Motion by Michael to pay ½ of the cemetery real estate tax if necessary if the state does not respond to application for exempt status in time for payment due date, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

Mike Delaquila and Kyle Fabricius from Quality IP were present to discuss Fire Wall, Telephone System, Server and desktop replacement.  Discussion led to acknowledgement that the Fire Wall needs replaced now.  We still need additional information on software needs to make server decisions at this time.  FO Cofojohn reported that the phone system has not been working properly. Replacing the phone system will remove CenturyLink services. Trustees discussed replacing computers on the system at regular interval instead of all at one time.

RESOLUTION #2021-27: Motion by Michael to purchase Sophos XG 115 Security/Firewall at a cost of $599.99    and monthly recurring fee of $24.99, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #2021-28: Motion by Dunn to purchase phone system with phones and installation estimated to be $1,800 and monthly recurring fees estimated to be $261.80, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Vaughan-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-29:  Motion by Michael to adjourn at 11:11a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee

Unofficial Meeting Minutes for 1/13/2021

Re-organizational meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Dunn and Vaughan present.

Chairman Michael led all in attendance with the Pledge of Allegiance.

Minutes from regular meeting December 22, 2020 were approved as presented.

Minutes from special meeting January 4, 2021 were approved as presented.

RESOLUTION #21-08: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24561 RICKY D. BENNETTWAGES 12/15/20-12/31/20614.13
24562 R. STEVEN COSS JRWAGES 12/15/20-12/31/202,658.67
24563 TIMOTHY F KOHLWAGES 12/15/20-12/31/20862.66
24564 MARK E. GARVINWAGES 12/15/20-12/31/202,412.74
24565 CHELSEA L HARRISWAGES 12/15/20-12/31/20692.15
24566 NICHOLAS R LANSINGERWAGES 12/15/20-12/31/20373.75
24567 ANTHONY POPIOWAGES 12/15/20-12/31/20362.05
24568 KATHLEEN S. COFOJOHNSALARY 12/1/20-12/31/201,209.63
24569 JAMES H. DEFFENBAUGHSALARY 12/1/20-12/31/20546.54
24570 ROBERT C DUNNSALARY 12/1/20-12/31/20790.91
24571 HENRY A. MICHAELSALARY 12/1/20-12/31/20829.31
24572 LORI M MICHAELWAGES 12/1/20-12/31/20197.39
24573 SANDRA M. NUTTERSALARY 12/1/20-12/31/20588.79
24574-24591 VOIDVOID0.00
24592 DOMINION EAST OHIOMONTHLY SERVICE356.40
24593 VERIZON WIRELESSMONTHLY SERVICE7.04
24594 VERIZON WIRELESSMONTHLY SERVICE44.43
24595 PETTIGREW HARDWAREFD SUPPLIES46.92
24596 GORDON BROTHERSWATER SYSTEM LEASE150.00
24597 CERTURYLINKMONTHLY SERVICE176.54
24598 WM BENJAMIN TRUCKINGROAD SUPPLIES442.16
24599 QUALITY IPMONTHLY SERVICE JAN & FEB1,853.35
24600 PORTAGE CTY REGIONAL PLANNING2021 ANNUAL MEMBERSHIP2,218.44
24601 ADVANCE AUTO PARTSRD REPAIRS NOVEMBER47.82
24602 DEPT OF ADMIN. SERVICES OHMARCS SERVICES 7/1/20-9/30/2090.00
24603 BUCKEYE WELDER SALESRD SUPPLIES80.80
24604 RICOH USA INCCOPIER MAINTENANCE16.54
24605 OHIO EDISONMONTHLY SERVICE653.59
24606 ADVANCE AUTO PARTSRD REPAIRS DECEMBER185.37
EFT ODJFS4TH QTR STATE UNEMPLOYMENT46.70
EFT OPERSMONTHLY PENSION3,431.45
EFT OP&FMONTHLY PENSION2,467.75

FISCAL OFFICER REPORT

  1. Presented B.C.’s, and P.O.’s and miscellaneous correspondence.
  2. Presented cemetery deed for signatures.

Steve Schuller President of Palmyra Softball attended to discuss ballfields improvements to the Park including painting the concession stand, cement pad for dugout benches and continuing to install artificial turf in batting cages.  Reported that other teams in Portage County are asking to use the ballfields.  After a brief discussion it was determined that Palmyra teams have first dibs on use of ball fields.

RESOLUTION #21-09: Motion by Michael to enter into executive session to discuss employee compensation, seconded by Vaughan

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

Trustee Michael stated that the meeting is back in session.

RESOLUTION #21-10: Motion by Dunn to set wages for 2021 as follows:

Trustees & Fiscal Officer:   State guidelines based on budget

Fire Chief – Full time               $  27.64 per hour

Zoning Inspector:                     $726.67 per month

Zoning Secretary:                   $  72.73 per meeting

Road Supervisor:                     $  27.64 per hour

Part-time TWP CDL Empee    $  14.61 per hour

Part-time TWP Non CDL Emp $  13.06 per hour

Duty Crew                               $  11.76 per hour base plus .20 per certificate and officer is .20.

Responder                              $    8.80 per hour based on Ohio Minimum Wage

Seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-abstain.

Discussion of Fees and Policies

Advertising:  Record Courier

Ambulance Billing: soft bill residents

                              $150 Non-transport Fee

                              $600.00 Basic

                              $700.00 Advanced Life Support I

                              $800.00 Advanced Life Support II

                              $12.00 per loaded mile reported to nearest 10th

Cemetery Fees:                                                       Resident                   Non-resident

Lots (Max. 4)                                            $200.00 (each)       $725.00 (each)

Adult Vault Weekday Burial                     $600.00                   $600.00

Adult Vault Weekend Burial                     $800.00                   $800.00

Adult Vault Holiday/ Burial                       $800.00                    $800.00

Youth Vault Burial Weekday                   $500.00                   $500.00

Youth Vault Burial Weekend                   $700.00                   $700.00

Youth Vault Burial Holiday                      $700.00                   $700.00

Baby Vault Burial-Weekday                     $450.00                    $450.00

Baby Vault Burial Weekend                     $600.00                    $600.00

Baby Vault Burial-Holiday                        $600.00                    $600.00

Weekday Cremations                              $450.00                    $450.00

Weekend Cremations               $500.00                    $500.00

Holiday Cremations                                 $500.00                    $500.00

All weekday burials and cremations arriving at cemetery on or after 2:00 pm local time will be charged the holiday/weekend rate.

Foundations                                             $  75.00 sq. ft.          $  75.00 sq. ft.

Waive foundation fee for VA supplied military markers

Cemetery Foundation deadlines: May 1st/Oct. 1st

Indigent Burial expenditure paid by township will not exceed $1,000 for burial or $900 for cremation

Copies: charge $.10 per copy

Driveway Culvert Installation:

12” Pipe $375.00 (cost per additional foot) $15.00

15” Pipe $450.00 (cost per additional foot) $20.00

18” Pipe $600.00 (cost per additional foot) $25.00

21” Pipe $750.00 (cost per additional foot) $30.00

24” Pipe $900.00 (cost per additional foot) $35.00

Equipment fee:                       

Dump Truck                            $150.00 Hour

                Backhoe                                   $150.00 Hour

               Excavator                                $175.00 Hour

                Sweeper                                 $125.00 Hour

                Command/Communications   $100.00 Hour

                ALS Ambulance                      $200.00 Hour

                BLS Ambulance                      $150.00 Hour                                                                                                                          CAFS Engine                                $200.00 Hour

                Heavy Rescue                        $200.00 Hour

                Brush Truck                            $150.00 Hour                         

Tanker                                     $200.00 Hour

Air trailer                                 $100.00 Hour

Foam Trailer                           $150.00 Hour

Traffic Control Trailer              $100.00 Hour

               Cell phone                               $  25.00 Hour

Personnel rate will include total compensation package.

Hall Usage: Hall reserved through daytime personnel Monday through Friday 6am to 6pm.

Hall Rental Fee $25 and a $50 Deposit Fee to be returned if hall is left in satisfactory condition.

Park Usage:  Park reserved through daytime personnel Monday through Friday 6am to 6pm.

Meeting dates: 2nd Tuesday 7:00 p.m.; 4th Tuesday 9:30 a.m.

Mileage: Current rate as set by Internal Revenue Service per mile driven outside the township.

 

ZONING FEES:  Zoning Fees are non-refundable.

BUILDING PERMITS:

                0  –  99 sq. ft…………………….……………..……….…………………..……….  $  0.00

                100 – 500 sq. ft……………………….……………………………………..……….  $35.00

                Over 500 sq. ft……………………………………………………………..…………  $50.00

                Permit required for rebuilding due to disaster…………………….…..…  FEE WAIVED

                Permit required for decks………………………………………………………..…. $25.00

OUTDOORS ADVERTISING SIGNS:

                Sign structures more than 25 sq. ft. but less than 200 sq. ft. in area………….  $30.00

                Sign structures 200 sq. ft. or more in area……….…….…………….………..…  $60.00

                Political signs….………………………………………….………………  No fee required

CONDITIONAL ZONING CERTIFICATES:

                Basement dwellings………………..……………………………………..………….  $25.00

                Junk yards…………………………………………………………………..…..…… $100.00

                House trailers……………………………………………………………………..…..  $25.00

                Swimming pools- permanent…………………………………………….………….  $35.00

                Recreational use………………………………………………………….………..  $100.00

                Strip mining and gravel extraction………………………………………….…….  $100.00

                Others………………………  TO BE DETERMINED BY THE TOWNSHIP TRUSTEES

ZONING BOOK:

Zoning book………………POSTAGE FOR MAILING EXTRA…………………. $15.00

MYLARS:

                Sign Mylar …………………………………………………………….…….………. $25.00

BOARD OF ZONING APPEALS:

                Appeals and applications ……………….……………………………………….. $150.00

ZONING COMMISSION:

                Amendments …………………………..………………….…………….………… $150.00

Material

Foam (5 Gal.)           $230.00

20# dry Chemical     $149.50

10# dry Chemical     $  85.25

Internet Auction Policy: Rescinded 1/13/21

Waive reading of minutes for 2021. The Chairman will ask for corrections and then state that the minutes are approved.  The minutes will be provided to the board prior to the meeting and copies available for the public and the unofficial minutes will be posted on the township’s website.

Allow trustees, fiscal officer, road supervisor and fire chief authority make emergency purchases of up to $1,000 between meetings.

Payroll taxes, state unemployment tax, worker’s compensation and retirement contributions will be paid electronically.

RESOLUTION #21-11: Motion by Michael to approve the 2021 fees and policies as stated, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-12: Motion by Dunn WHEREAS, Section 5513.01 (B) provides the opportunity for Counties, Townships, Municipal Corporations, Conservancy Districts, Township Park Districts, and Park Districts created under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit Authorities, Regional Airport Authorities, Regional Water and Sewer Districts, County Transit Boards, State Universities or Colleges to participate in contracts of the Ohio Department of Transportation for the purchase of machinery, material, supplies or other articles.

NOW, THEREFORE, Be it ordained by Palmyra Township Board of Trustees

SECTION 1.

That the Palmyra Township Chairperson hereby requests authority in the name of  Palmyra Township to participate in the Ohio Department of Transportation contracts for the purchase of machinery, materials, supplies or other articles which the Department has entered into pursuant to Ohio Revised Code Section 5513.01 (B).

SECTION 2.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to be bound by all terms and conditions as the Director of Transportation prescribes.

SECTION 3.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to directly

pay vendors, under each such contract of the Ohio Department of Transportation in which Palmyra Township participates, for items it receives pursuant to the contract.

SECTION 4.

That Palmyra Township agrees to be responsible for resolving all claims or disputes arising

out of its participation in the cooperative purchasing program under Section 5513.01(B) of the Ohio Revised Code. The Palmyra Township agrees to waive any claims, actions, expenses, or other damages arising out of its participation in the cooperative purchasing program which the Palmyra Township may have or claim to have against ODOT or its employees, unless such liability is the result of negligence on the part of ODOT or its employees, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-13: Motion by Michael to make the following 2021 appointments:

Ohio Attorney General Primary Collection Agent

First Federal Credit – Secondary Collection Agent

Henry Michael – CDL Supervisor

Quality IP LLC – Computer Network Administrator

___________________- Zoning Commission – 5-year term expiring 12/31/25

___________________ – Zoning Board Appeals – 5-year term expiring 12/31/25

Sandra Nutter, representative and Bradley Vaughan, alternate – Regional Planning Commission

Seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

TRUSTEE REPORTS

Trustee Michael

  1. Presented Life Force Closure Authorization.

RESOLUTION #2021-14: Motion by Michael that date and we sign closure authorizations 19-037 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

  • Presented OTARMA Ballot.  After brief discussion and with no time to look into who is running the Trustees decided not to vote at this time.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. Written report presented which included zoning activities.

ROAD SUPERVISOR

  1. Report presented which included purchases made, completed projects and upcoming projects and purchase requests.

RESOLUTION #21-15: Motion by Dunn to approve purchase of oil drum and hydraulic oil drum  at an estimated cost of $755 from Advance Auto, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included End of Year Report personnel, training and grant updates.

RESOLUTION #21-16: Motion by Michael to accept resignation of Ryan McDivitt from the fire department, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-17: Motion by Michael to send Anthony Popio to MCCTC for Firefighter I training at a cost of $1,400, seconded by Dunn

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-18: Motion by Dunn to approve AFG grant application for replacement of 2018-estimated cost of replacement is $500,000 and 10% match, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed replacing 2026 with F150 crew cab at an estimated cost of $43K
  • Discussed bid advertisement for SCBA FEMA grant.

RESOLUTION #21-19: Motion by Dunn to advertise bid for SCBA’s February 16 and February 23, bids to be received by March 8 at 5:00pm and will be opened March 9, 2021 at 7:00 pm prior to regularly scheduled meeting, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-20: Motion by Michael to adjourn at 8:34 pm seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice Chairman                                                    Bradley Vaughan, Trustee 

Unofficial Meeting Minutes 1/4/2021

Special re-organizational meeting called to order at 5:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn and Michael present.

FO Cofojohn led all in attendance with the Pledge of Allegiance.

Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Chairman.  Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.

RESOLUTION #21-01: Motion by Dunn to close the nominations, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Vice-Chairman.  Trustee Michael nominated Robert Dunn.  FO Cofojohn asked if there were any more nominations.

RESOLUTION #21-02: Motion by Michael to close the nominations seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

RESOLUTION #21-03: Motion by Michael to enter into executive session to discuss James Deffenbaugh replacement, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Meeting called back to order.

RESOLUTION #21-04: Motion by Dunn to appoint Bradley Vaughan to open trustee position with term expiring December 31, 2021, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #21-05: Motion by Dunn to set reorganizational meeting for January 13, 2021 at 7pm, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #21-06 Motion by Michael to table rest of reorganizational resolutions until January 13, 2021, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

RESOLUTION #21-07: Motion by Michael to adjourn at 5:28 pm seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice Chairman                                                   Bradley Vaughan, Trustee 

Unofficial Meeting Minutes for 12/22/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 8, 2020 approved as presented.

Minutes from special work session on December 9, 2020 approved as presented.

Minutes from special work session on December 17, 2020 approved as presented.

RESOLUTION #2020-186: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24534 RICKY D BENNETTWAGES 12/01/20-12/15/20423.01
24535 R. STEVEN COSS JRWAGES 12/01/20-12/15/202,068.69
24536 TIMOTHY F KOHLWAGES 12/01/20-12/15/20505.56
24537-24546 VOIDVOID0.00
24547 MARK E. GARVINWAGES 12/01/20-12/15/202,100.43
24548 CHELSEA L HARRISWAGES 12/01/20-12/15/20941.66
24549 GREYSON C HENDERSONWAGES 12/01/20-12/15/20268.02
24550 NICHOLAS R LANSINGERWAGES 12/01/20-12/15/20134.37
24551 ANTHONY POPIOWAGES 12/01/20-12/15/2086.68
24552 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24553 TIME WARNER CABLEMONTHLY SERVICE94.99
24554 FARMERS NATIONAL BANKVISA PURCHASES756.31
24555 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES646.50
24556 MUNICIPAL EMERGENCY SERVICESFD SUPPLIES513.25
24557 OHIO EDISONMONTHLY SERVICE918.09
24558 UH OCCUPATIONAL HEALTH PORTAGEFD PHYSICAL60.00
24559 OSCAR BRUGMANN SAND & GRAVELROAD SUPPLIES607.97
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX489.48
EFTPS UNITED STATE TREASURYPAYROLL WITHHOLDING TAX3,603.40

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Thank Jim for his 50 plus years of service to the Township and said he would be deeply missed.
  2. Presented NOPEC 2021 Sponsorship Award.

RESOLUTION #2020-187: Motion by Michael to apply for 2021 NOPEC Sponsorship grant for $1,000, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Reported new labor law poster is posted that includes the CARES Act rules.

TRUSTEE DUNN

  1. Also thanked Jim for his many years of service to the Township.

DEPARTMENT REPORTS:

ZONING INSPECTOR

  1. Written report presented which included zoning activities.

ROAD SUPERVISOR

  1. Written report presented which included department activities.

FIRE CHIEF

  1. Written report presented which included department activity and purchase requests.

RESOLUTION #2020-188: Motion by Michael to approve EMSD grant purchase of Incident Command Boards at an estimated cost of $425, Aluminum Apparatus Crew Tags at an estimated cost of $168from My-Lor Inc and Helmet Tags and hooks at an estimated cost of $540 from American Trademark Company, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-189: Motion by Michael regretfully accept the resignation of Charles Campbell from the fire department, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-190: Motion by Michael to approve applying for Firehouse Foundation Grant for the purchase of  a set of battery power Genesis E Combination Tool and battery power Genesis E Force Ram to be carried on 2011 Squad at an estimated cost of $23,387.00 seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-191: Motion by Deffenbaugh to approve repairs to 2013 primer pump at an estimated cost of $600 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

Chairman Michael reported he was not ready to make a decision regarding the open trustee position.  After brief discussion a special meeting to appoint new trustee, date of 1/4/21 was set.

RESOLUTION #2020-192: Motion by Dunn to set special meeting to appoint new trustee on January 4, 2021 at 5pm seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Safety Issues

Tim Paulus reported there were poles leaning on Tallmadge Rd.  Steve reported he has called about them two times already.

Open Communication

Tim Paulus asked why the Township did not apply for CARES ACT funds.  FO Cofojohn reported that the Township did not have significant COVID expenses and was not spending funds like other entities are spending the funds.

Thank Jim for his many years of service.

RESOLUTION #20-193: Motion by Michael to adjourn at 9:57 a.m., seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes Deffenbaugh-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________

Robert Dunn, Trustee                                                       , Trustee

Unofficial Meeting Minutes for 12/8/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 10, 2020 approved as presented.

RESOLUTION #2020-173: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24477 RICKY D BENNETTWAGES 11/01/20-11/15/20464.72
24478 R. STEVEN COSS JRWAGES 11/01/20-11/15/201,850.22
24479 TIMOTHY F KOHLWAGES 11/01/20-11/15/20508.31
24480 MARK E. GARVINWAGES 11/01/20-11/15/201,780.28
24481 CHELSEA L HARRISWAGES 11/01/20-11/15/20310.87
24482 NICHOLAS R LANSINGERWAGES 11/01/20-11/15/20254.90
24483 SHAWN A SCHRECKENGOSTWAGES 11/01/20-11/15/20192.97
24484 MATTHEW K BENNETTREPLACE LOST CK#24207 6/9/2053.94
24485 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24486 TIME WARNER CABLEMONTHLY SERVICE94.99
24487 ADVANCE AUTO PARTSRD REPAIRS22.64
24488 UH OCCUPATIONAL HEALTH PORTAGEPRE EMPLOYMNT/FD REQUIREMENTS170.00
24489 OHIO EDISONMONTHLY SERVICE905.26
24490 ALLIANCE MOTORS INC4700 REPAIRS133.39
24491 ANTHONY POPIOREIMBURSE BCI36.00
24492 E.L. WELDING INCREPAIRS SALT SPREADER1,019.18
24493 PRAXAIR DISTRIBUTION INCEMS SUPPLIES157.41
24494 TSI WESTERN STAR4700 REPAIRS6,125.34
24495 BOUND TREE MEDICAL LLCEMS SUPPLIES190.99
24496 SANDRA NUTTERREIMBURSE PRINTING54.00
24497 FARMERS NATIONAL BANKVISA PURCHASES610.90
24498 VERIZONMONTHLY SERVICE7.04
     

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented 2021 temporary appropriations.

RESOLUTION #20-174: Motion by Michael to approve 2021 temporary appropriations as presented,

Temporary
Appropriation
FUNDRequest
General Fund102,600.00
Motor Vehicle       8,000.00
Gasoline Tax       69,000.00
Road & Bridge        48,800.00
Cemetery8,000.00
1 Mill Fire Levy  41,425.00
2 Mill Fire Levy         64,900.00
2 Mill Fire Levy         13,000.00
Permissive Motor Vehicle     23,000.00
Fire & Rescue, Ambulance & EMS      64,000.00
 
442,725.00

Seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented bridge weight reductions but that none were located within the Township.

TRUSTEE DEFFENBAUGH

  1. Reported need to nominate Dependency Fund representatives.

RESOLUTION #20-175:  Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2021 Dependency board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported need to schedule special work session to hold interviews.

RESOLUTION #20-176:  Motion by Dunn to hold special work session on December 9, 2020 at 5:00pm to hold interviews for soon to be open Township Trustee term expiring 12/31/21, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR (not present)

  1. No written report presented.

FIRE CHIEF

  1. Written report presented which included department activity.

Safety Issues

None

Open Communication

None

RESOLUTION #20-177:  Motion by Michael to adjourn at 10:11 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Unofficial Meeting Minutes for 11/24/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 10, 2020 approved as presented.

RESOLUTION #2020-173: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24477 RICKY D BENNETTWAGES 11/01/20-11/15/20464.72
24478 R. STEVEN COSS JRWAGES 11/01/20-11/15/201,850.22
24479 TIMOTHY F KOHLWAGES 11/01/20-11/15/20508.31
24480 MARK E. GARVINWAGES 11/01/20-11/15/201,780.28
24481 CHELSEA L HARRISWAGES 11/01/20-11/15/20310.87
24482 NICHOLAS R LANSINGERWAGES 11/01/20-11/15/20254.90
24483 SHAWN A SCHRECKENGOSTWAGES 11/01/20-11/15/20192.97
24484 MATTHEW K BENNETTREPLACE LOST CK#24207 6/9/2053.94
24485 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24486 TIME WARNER CABLEMONTHLY SERVICE94.99
24487 ADVANCE AUTO PARTSRD REPAIRS22.64
24488 UH OCCUPATIONAL HEALTH PORTAGEPRE EMPLOYMNT/FD REQUIREMENTS170.00
24489 OHIO EDISONMONTHLY SERVICE905.26
24490 ALLIANCE MOTORS INC4700 REPAIRS133.39
24491 ANTHONY POPIOREIMBURSE BCI36.00
24492 E.L. WELDING INCREPAIRS SALT SPREADER1,019.18
24493 PRAXAIR DISTRIBUTION INCEMS SUPPLIES157.41
24494 TSI WESTERN STAR4700 REPAIRS6,125.34
24495 BOUND TREE MEDICAL LLCEMS SUPPLIES190.99
24496 SANDRA NUTTERREIMBURSE PRINTING54.00
24497 FARMERS NATIONAL BANKVISA PURCHASES610.90
24498 VERIZONMONTHLY SERVICE7.04
     

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented 2021 temporary appropriations.

RESOLUTION #20-174: Motion by Michael to approve 2021 temporary appropriations as presented,

Temporary
Appropriation
FUNDRequest
General Fund102,600.00
Motor Vehicle       8,000.00
Gasoline Tax       69,000.00
Road & Bridge        48,800.00
Cemetery8,000.00
1 Mill Fire Levy  41,425.00
2 Mill Fire Levy         64,900.00
2 Mill Fire Levy         13,000.00
Permissive Motor Vehicle     23,000.00
Fire & Rescue, Ambulance & EMS      64,000.00
 
442,725.00

Seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented bridge weight reductions but that none were located within the Township.

TRUSTEE DEFFENBAUGH

  1. Reported need to nominate Dependency Fund representatives.

RESOLUTION #20-175:  Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2021 Dependency board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported need to schedule special work session to hold interviews.

RESOLUTION #20-176:  Motion by Dunn to hold special work session on December 9, 2020 at 5:00pm to hold interviews for soon to be open Township Trustee term expiring 12/31/21, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR (not present)

  1. No written report presented.

FIRE CHIEF

  1. Written report presented which included department activity.

Safety Issues

None

Open Communication

None

RESOLUTION #20-177:  Motion by Michael to adjourn at 10:11 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Trustee Vacancy

If you are interested in applying for the Trustee vacancy with a term expiring 12/31/2021 please email an updated resume to Kathy Cofojohn at k.cofojohn@palmyratownship.com or mail to Kathy S. Cofojohn Palmyra Township 10100 Williams Road Diamond, OH 44412

Resumes must be received or postmarked by 12/01/2020

Applicants must be 18 and a resident of Palmyra Township

Unofficial Meeting Minutes 11/10/2020

Regular meeting called to order at 7:00 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 27, 2020 were approved as presented.

RESOLUTION #20-166: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24455 RICKY D BENNETTWAGES 10/16/20-10/31/20486.97
24456 R. STEVEN COSS JRWAGES 10/16/20-10/31/201,845.23
24457 TIMOTHY F KOHLWAGES 10/16/20-10/31/20469.79
24458 MARK E. GARVIN WAGES 10/16/20-10/31/201,877.34
24459 CHELSEA L HARRISWAGES 10/16/20-10/31/20691.43
24460 NICHOLAS R LANSINGERWAGES 10/16/20-10/31/20552.76
24461 KATHLEEN S COFOJOHNSALARY 10/01/20-10/31/201,391.45
24462 JAMES H. DEFFENBAUGHSALARY 10/01/20-10/31/20620.32
24463 ROBERT C DUNNSALARY 10/01/20-10/31/20852.74
24464 HENRY A. MICHAELSALARY 10/01/20-10/31/20911.18
24465 LORI M MICHAELWAGES 10/01/20-10/31/2065.80
24466 SANDRA M. NUTTERSALARY 10/01/20-10/31/20588.79
24467 CENTURYLINKMONTHLY SERVICE158.11
24468 DOMINION EAST OHIOMONTHLY SERVICE91.15
24469 VERIZON WIRELESSMONTHLY SERVICE44.02
24470 RICOH USA INCCOPIER MAINTENANCE12.47
24471 QUALITY IPMONTHLY SERVICE968.50
24472 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES813.88
24473 PETTIGREW HARDWAREFD SUPPLIES56.32
24474 GORDON BROTHERS INCMONTHLY LEASE150.00
24475 EMERGENCY MEDICAL SUPPLIESEMS SUPPLIES151.92
24476 CARTER LUMBERRD SUPPLIES95.89
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,784.56
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX501.27
EFT OPERSMONTHLY PENSION3,113.81
EFT OP&FMONTHLY PENSION1,976.64
EFT BUREAU OF WORKERS’ COMP2020 INSTALLMENT1,265.99

FISCAL OFFICER REPORT

  1. Presented October bank reconciliations, P.O.’s, and miscellaneous correspondence.
  2. Reported October receipts were $31,961.68.
  3. Presented cemetery deeds for signatures.
  4. Reported need to amend resolutions 2020-129.

RESOLUTION #20-167: Motion by Dunn to amend resolutions 2020-129 and omit amend permanent appropriations for Fund 2902, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-168: Motion by Deffenbaugh to amend permanent appropriations and increase Fund 2902 for $80,674.96, including $78,898.71 for SCBA equipment and $1,776.25 for supplies, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

  • Requested approval of purchases for Adobe Acrobat DC Pro and replacement phone for squad.

RESOLUTION #20-169: Motion by Dunn to approve purchase of Adobe Acrobat DC Pro at $16.08 per month and Verizon Squad phone at a cost of $99.99, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

  1. Reported we would elect the Dependents Fund Board at the next meeting.
  2. Reported citizen complaint about political signs not being taken down.  Sandy reported the political signs are not governed by the Township.

TRUSTEE DUNN

  1. Reported Trick or Treat was not busy this year.  I hope that we can get back to normal next year.
  2. Reported citizen concern about a privacy fence between Palmyra Little Village Shopper and neighboring property.  Sandy will discuss with property owners.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included updates on zoning activities.

FIRE CHIEF

  1. Written report presented which included department activities.

RESOLUTION #20-170: Motion by Deffenbaugh to approve purchase of disinfecting wipes from Jasper International at an estimated cost of $370 plus shipping and a replacement jump bag for 2011 from Bound Tree Medical at an estimated cost of $225 plus shipping, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported COVID Testing will be held at the Fire Station on December 15 from 12-4pm.

ROAD SUPERVISOR (not present)

  1. Written report presented which included updates on department activities.

RESOLUTION #20-171: Motion by Dunn to approve purchase of safety shirts at an estimated cost of $165, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-172: Motion by Deffenbaugh to adjourn at 7:49 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes 10/27/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 13, 2020 approved as presented.

RESOLUTION #2020-160: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24433 RICKY D BENNETTWAGES 10/01/20-10/15/20550.92
24434 R. STEVEN COSS JRWAGES 10/01/20-10/15/201,867.57
24435 DONALD J LUTZWAGES 10/01/20-10/15/20568.61
24436 MARK E. GARVINWAGES 10/01/20-10/15/201,815.37
24437 CHELSEA L HARRISWAGES 10/01/20-10/15/20758.97
24438 GREYSON C HENDERSONWAGES 10/01/20-10/15/20391.15
24439 NICHOLAS R LANSINGERWAGES 10/01/20-10/15/20739.29
24440 ROBERT SWAUGERWAGES 10/01/20-10/15/20530.72
24441 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24442 TIME WARNER CABLEMONTHLY SERVICE94.99
24443 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES373.33
24444 UH OCCUPATIONAL HEALTH PORTAGEPRE EMPLOYMNT/FD REQUIREMENTS198.00
24445 BOB SUMEREL TIRE COREPAIR 2018261.84
24446 DIAMOND BUILDING SUPPLYCEMETERY SUPPLIES78.67
24447 FARMERS NATIONAL BANKVISA PURCHASES1,122.88
24448 OHIO EDISONSTREET LIGHTS380.08
24449 CHAPPELL & ZIMMERMAN INCCEMETERY SUPPLIES713.00
24450 TED A BIERY/BIERY GARAGE DOORSSTATION REPAIRS1,575.00
24451 VERIZON WIRELESSMONTHLY SERVICE7.06
24452 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES83.04
24453 EMERGENCY MEDICAL PRODUCTSEMS SUPPLIES24.75
24454 BOUND TREE MEDICAL LLCEMS SUPPLIES565.73

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Reported September receipts were $51,092.38.
  3. Reported need to approve shipping charge on time clocks.

RESOLUTION #2020-161: Motion by Dunn to approve addition of shipping charge to time clock purchase for $21.61, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Presented cemetery deeds for signature.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported he is having surgery Friday and may miss the next meeting.
  2. Reported need to advertise Trustee position the last week of November.

RESOLUTION #2020-162: Motion by Michael to advertise open Trustee position for a week beginning November 23, 2020 and resume’s will be accepted until December 1, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH

  1. Presented Life force Closure authorizations.

RESOLUTION #2020-163: Motion by Deffenbaugh that we sign and date closure authorizations 19-0223 and 19-0416  and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department activity.

RESOLUTION #2020-164: Motion by Michael to approve cost to rebuild stand for Swenson spreader at an estimated cost of $1,400 from E & L Welding, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

Safety Issues

Open Communication

Chief Garvin thanked the Trustees for their support during his recent medical incident.

RESOLUTION #20-146:  Motion by Michael to adjourn at 10:02 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Unofficial Meeting Minutes for 10/13/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 22, 2020 were approved as presented.

RESOLUTION #20-147: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

24400 RICKY D BENNETTWAGES 09/16/20-09/30/20420.24
24401 R. STEVEN COSS JRWAGES 09/16/20-09/30/201,845.23
24402 DONALD J LUTZWAGES 09/16/20-09/30/20525.60
24403 MARK E. GARVIN WAGES 09/16/20-09/30/202,143.82
24404 CHELSEA L HARRISWAGES 09/16/20-09/30/20764.87
24405 NICHOLAS R LANSINGERWAGES 09/16/20-09/30/20637.01
24406 NICHOLAS H SCHRECKENGOSTWAGES 09/16/20-09/30/20105.27
24407 RYAN S SHANKLEWAGES 09/16/20-09/30/2066.01
24408 KATHLEEN S COFOJOHNSALARY 09/01/20-09/30/201,391.45
24409 JAMES H. DEFFENBAUGHSALARY 09/01/20-09/30/20620.32
24410 ROBERT C DUNNSALARY 09/01/20-09/30/20852.74
24411 HENRY A. MICHAELSALARY 09/01/20-09/30/20911.18
24412 LORI M MICHAELWAGES 09/01/20-09/30/2065.80
24413 SANDRA M. NUTTERSALARY 09/01/20-09/30/20588.79
24414 CENTURYLINKMONTHLY SERVICE160.99
24415 DOMINION EAST OHIOMONTHLY SERVICE75.13
24416 VERIZON WIRELESSMONTHLY SERVICE44.00
24417 RICOH USA INCCOPIER MAINTENANCE13.33
24418 QUALITY IPMONTHLY SERVICE/WIRE TIME CLOCK1,118.50
24419 PC REGIONAL PLANNINGZONING MAP UPDATE6.50
24420 PETTIGREW HARDWARERD REPAIRS81.98
24421 GORDON BROTHERS INCMONTHLY LEASE150.00
24422 CLEARWATER SYSTEMS INCFD SUPPLIES40.00
24423 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES942.79
24424 CARTER LUMBERCEMETERY REPAIRS34.99
24425 FIRE FORCE INCREPAIR SCBA58.00
24426 D & T P M & TRUCK REPAIR2013 PUMP TEST200.00
24427 KOKOSING MATERIALS INCROAD SUPPLIES1,100.61
24428 OTARMA SERVICE CENTERINSURANCE RENEWAL19,700.00
24429 OHIO EDISONMONTHLY SERVICE536.13
24430 TIM KOHLREIMBURSE BCI36.00
24431 COIA IMPLEMENT SALES INCMULCH ATTACHMENT – CEMETERY284.95
24432 JAMES DEFFENBAUGHREIMBURSE EBAY EXPENSES22.00              
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,527.29
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX481.96
EFT OPERSMONTHLY PENSION3,021.45
EFT OP&FMONTHLY PENSION2,264.13
EFT BUREAU OF WORKERS’ COMP2020 INSTALLMENT1,259.91
EFT ODJFS3RD QTR UNEMPLOYMENT TAX87.16

FISCAL OFFICER REPORT

  1. Presented September bank reconciliations, P.O.’s, and miscellaneous correspondence.
  2. Presented OTARMA Insurance Renewal.

RESOLUTION #20-148: Motion by Michael to renew OTARMA insurance at a cost of $19,700, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Presented Cemetery Assn CD close out form and estimated interest rates on new CD’s.

RESOLUTION #20-149: Motion by Deffenbaugh to purchase new CD for 24 months at an estimated rate of .50% per annum for $20,630.71 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported that they are receiving many calls on the tax levies that people do not understand why there are two and that they are renewals and not new taxes. Trustee Michael also stated that if the levies are not renewed we could not offer services at the level we are operating currently.
  2. Reported need for executive session to discuss possible employee discipline.

TRUSTEE DEFFENBAUGH

  1. Reported the cemetery fence have been picked up. Reported need to close E-bay account because E-bay took the fees from his personal savings and credit card accounts. FO reported the Township is set up to charge fees to Township credit card account.
  2. Announced his retirement from the Township Trustee position at December 31, 2020.

TRUSTEE DUNN

  1. Discussed Trick or Treat and set date and time. Residents who wish to participate should turn on porch light. All residents should abide by Governor’s guidelines.  Trunk or Treat has already been cancelled this year.

RESOLUTION #20-150: Motion by Dunn to set Trick or Treat for October 31, 2020 from 2pm to 4pm, residents that wish to participate should turn on porch light and all residents should follow the Governor’s guidelines, Trunk or Treat is cancelled this year, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-151: Motion by Dunn to purchase Halloween candy for the Fire Department to pass out estimated cost of $50, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included updates on zoning activities.
  2. Presented updated zoning map.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

RESOLUTION #20-152: Motion by Michael to approve 4700 repair expenditures estimated to be $6,000 by TSI, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-153: Motion by Michael to set Tim Kohl wages to $14.39 per TWP Part-time CDL driver approved January 2020, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

Captain Rob Swauger presented report.

  1. Written report presented which included department updates and purchase request.

RESOLUTION #20-154: Motion by Dunn to approve EMS supplies at an estimated cost of $1,500, which includes grant purchases estimated to be $679.95, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-155: Motion by Michael hire Lindsay Litsinger to the fire department pending background check, drug screen and physical, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-156: Motion by Michael hire Anthony Popio to the fire department pending background check, drug screen and physical, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-157: Motion by Dunn to approve preventative maintenance service on Ferno iNX and Ferno Stair Chair, iNX battery plus freight at an estimated cost of $829 plus freight, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-158: Motion by Michael enter into executive session at 7:55pm to discuss possible employee discipline, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Chairman Michael call the meeting back to order and reported there was nothing new to report.

Open Communication

None

Safety Issues

None

RESOLUTION #20-159: Motion by Michael to adjourn at 8:04 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee