Unofficial Meeting Minutes 3/23/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn and Vaughan and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 9, 2021 were approved as presented.

RESOLUTION #2021-53: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24702 RICKY D BENNETTWAGES 03/01/21-03/15/21559.40
24703 R. STEVEN COSS JRWAGES 03/01/21-03/15/211,873.16
24704 TIMOTHY KOHLWAGES 03/01/21-03/15/21604.76
24705 MARK E. GARVINWAGES 03/01/21-03/15/212,098.72
24706 CHELSEA L HARRISWAGES 03/01/21-03/15/21503.24
24707 GREYSON HENDERSONWAGES 03/01/21-03/15/21556.55
24708 NICHOLAS R LANSINGERWAGES 03/01/21-03/15/21259.03
24709 ANTHONY POPIOWAGES 03/01/21-03/15/21202.56
24710 TIME WARNER CABLEMONTHLY SERVICE94.99
24711 VERIZON WIRELESSMONTHLY SERVICE7.04
24712 FARMERS NATIONAL BANKVISA PURCHASES747.38
24713 OHIO EDISONMONTHLY SERVICE706.58
24714 DEPT. OF ADMIN SERVICES – OHMARCS RADIO FEES90.00
24715 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24716 ADVANCE AUTO PARTSFD/RD REPAIRS44.75
24717 QUALITY IPO36577.00
24718 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES755.18
24719 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES322.14
24720 LEPPO EQUIPMENTRD REPAIRS718.68
24721 CLEARWATER SYSTEMSFD SUPPLIES40.00
24722 COPLEY OHIO NEWSPAPERS INCADVERTISE/SCBA BID78.95
24723 OHIO EDISONSTREET LIGHTS384.25
24724 TREASURER STATE OF OHIOVFDF150.00

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented Sedgwick Group Retrospective Rating Program Contract

RESOLUTION #2021-54: Motion by Michael to enter into agreement with Sedgwick as BWC group retrospective rating program at a cost of $835, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

  • Presented quote for mobile phone and mobile plan from Spectrum.

RESOLUTION #2021-55: Motion by Michael to approve purchase of Samsung Galaxy A01 phone at an cost of $119.99 and Unlimited talk and text and by the GIG plan at $14 per month for fiscal officer phone, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

  • Discussed NOPEC Sponsorship grant. Requested 100% to apply to Township Cleanup.

RESOLUTION #2021-56: Motion by Michael to approve NOPEC Sponsorship grant to apply 100% to Township Cleanup, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented LifeForce closure authorization.

RESOLUTION #21-57: Motion by Michael that we sign and date the closure authorizations for run number 19-0382 and write off the balances because the deceased has no estate and no assets  in accordance with township policy such EMS charges shall be written off, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Discussed Township Cleanup. No construction materials or tires will be taken as well as the usual paint cans, etc.

RESOLUTION #2021-58: Motion by Vaughan to set Township Cleanup for June 11th from 10am to 6pm and June 12 from 7:30am to noon, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Asked about police report for graffiti of signs in Township.  Police report not recommended because it is happening throughout the county.
  2. Discussed Palmyra Little Village Shopper proposal.  Would like to further discussion with owner of

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.
  2. Discussed roads to be chip sealed.

RESOLUTION #2021-59: Motion by Michael to obtain cost estimate from Portage County Engineer to chip seal Whippoorwill sections B, D and E and cemetery, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #2021-60: Motion by Michael to approve purchase of approximately 25 tons of road salt at an estimated cost of $56.78 per ton, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF (not present)

  1. Written report presented which included department updates.

Safety Issues

None

Open Communication

None

RESOLUTION #21-61:  Motion by Michael to adjourn at   11:40 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee

Unofficial Meeting 4/13/2021

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 23, 2021 were approved as presented.

RESOLUTION #21-64: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

Trustee Dunn entered the meeting.

BILLS APPROVED AND PAID:

24725 RICKY D BENNETTWAGES 03/16/21-03/31/21705.59
24726 R. STEVEN COSS JRWAGES 03/16/21-03/31/212,276.38
24727 TIMOTHY F KOHLWAGES 03/16/21-03/31/21762.45
24728 MARK E. GARVINWAGES 03/16/21-03/31/212,430.29
24729 CHELSEA L HARRISWAGES 03/16/21-03/31/21561.66
24730 GREYSON HENDERSONWAGES 03/16/21-03/31/21559.54
24731 NICHOLAS R LANSINGERWAGES 03/16/21-03/31/21136.34
24732 ANTHONY POPIOWAGES 03/16/21-03/31/21229.44
24733 KATHLEEN S. COFOJOHNSALARY 03/01/21-03/31/211,418.85
24734 ROBERT C DUNNSALARY 03/01/21-03/31/21868.41
24735 HENRY A. MICHAELSALARY 03/01/21-03/31/21911.19
24736 SANDRA M. NUTTERSALARY 03/01/21-03/31/21598.36
24737 BRADLEY E VAUGHANSALARY 03/01/21-03/31/21953.12
24738 VERIZON WIRELESSMONTHLY SERVICE44.96
24739 RICOH USA INCCOPIER MAINTENANCE12.77
24740 QUALITY IPMONTHLY SERVICE882.99
24741 TREASURER STATE OF OHUAN QTRLY FEES762.00
24742 MORTON SALT INCROAD SUPPLIES1,405.88
24743 SARCHIONE FORD2011 MAINTENANCE115.30
24744 CARTER LUMBERSTATION SUPPLIES180.03
24745 SEDGWICKBWC GROUP RETROSPECTIVE FEES835.00
24746 DOMINION EAST OHIOMONTHLY SERVICE333.43
24747 OHIO EDISONMONTHLY SERVICE549.57
24748 GORDON BROTHERS INCMONTHLY LEASE150.00
24749 PETTIGREW HARDWARE & FEEDSTATION SUPPLIES19.55
24750 COIA IMPLEMENT SALESKUBOTA REPAIRS71.67
24751 ADMANCE AUTO PARTSFD REPAIRS36.53
24752 FIRE FORCE INCSCBA FEMA GRANT PURCHASE77,817.00
24753 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES937.20
24754 OHIO EDISONCEMETERY MONTHLY SERVICE100.63
24755 COPLEY OHIO NEWSPAPERS INCRECORD COMMISSION MEETING NOTICE19.75
24756 QUALITY IPQVOIP/O365183.37
24757 VOIDVOID0.00
24758 UH EMS INSTITUREEMS BASIC – LITSINGER1,200.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,070.49
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX428.61
EFT OPERSMONTHLY PENSION3,455.40
EFT OP&FMONTHLY PENSION2,473.57
EFT BWC2021 INSTALLMENT1,029.76
EFT ODJFSUNEMPLOYMENT TAX360.49

FISCAL OFFICER REPORT

  1. Presented March bank reconciliations and P.O.’s.
  2. Reported March receipts were $32,194.72.
  3. Reported the Auditor of State donated old UAN laptop to the Township.

RESOLUTION #21-65: Motion by Michael to accept the donation of the UAN laptop from the Auditor of State, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-66: Motion by Vaughan to approve quotes from Quality IP for server replacement at quoted price of $4,771.42 and two workstation/monitor replacement at a quoted cost of $2,203.73, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed employee manual update and anti-harassment policy. Anti-harassment policy will be sent to Brett Bencze for review prior to employee handbook update work session.

TRUSTEE DUNN

  1. Reported we are still on hold with recycle agreement as the matter has to go back before the county commissioners.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-67: Motion by Michael to approve purchase of mulch for park at an estimated cost of $200 from CBS Topsoil and weed killer at an estimated cost of $100 from Deerfield Farms and perpetual care flowers and shrubs for cemetery at an estimated cost of $400, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Reported Baseball and parents will be working a cleanup day at the park this Saturday spreading mulch, weeding flower beds, painting pavilion, concession stand.
  • Reported road signs could not be cleaned with graffiti clean solution. Steve will get a price on replacement.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-68: Motion by Dunn to approve purchase 2010 Crown Vic at a cost of $1,000 from Portage County and repair fire/tornado siren at an estimated cost of $476.75 from Mitchell Communications and repairs 2013 rear wheel seal at an estimated cost of $1,500 from Alliance Motors and service 2011 at an estimated cost of $115.30 from Sarchione Ford and replace solenoid for 2046 at a cost of $56 from Amazon and towing of 2013 at a cost of $250, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-69: Motion by Dunn to approve recommendation of fire chief to appoint Chelsea Harris to position of EMS Coordinator, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

RESOLUTION #21-70: Motion by Michael to remove old SCBA’s from inventory and service per grant requirements to purchase new SCBA’s, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-71: Motion by Michael to enter into executive session to discuss possible employee discipline, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

Meeting called back to order.

Michael reported there is nothing new to report.

Chairman Michael requested resignation from Chairman of the Board position.

RESOLUTION #21-72: Motion by Dunn to accept resignation of Michael from Chairman position effective immediately, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Vice Chairman Dunn opened nominations for Chairman.

Vice Chairman Dunn nominated Vaughan as Chairman.

RESOLUTION #21-73: Motion by Dunn to close nominations, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

RESOLUTION #21-74: Motion by Michael to adjourn at 8:32 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Truste

Unofficial Meeting Minutes 3/9/2021

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Dunn, Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 23, 2021 were approved as presented.

Chairman Michael opened bids for the SCBA’s that will be purchased with Federal grant funds.  The bids were as follows:

Breathing Air Systems:           $83,005.00

Fire Force Inc.:                       $75,647.00 with options for a 30 minute Cylinder $1,200; 7 additional face pieces w/voice amplifier $310 ea. or $2,170 and integrated thermal imaging $1,198.  Chairman Michael reported we will discuss these bids later in the meeting.

Andrea Metzler, Public Engagement Manager from Portage Parks District was present to let us know about opportunities for education and volunteerism with Portage Park District.  She also mentioned the district is putting together a new ten-year plan.  Anyone interested should get in touch with the Park District and let them know what you would like to see happen with the parks. Visit https://www.portagecounty-oh.gov/portage-park-district for more information.

RESOLUTION #21-41: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24673 RICKY D BENNETTWAGES 02/16/21-02/28/21387.12
24674 R. STEVEN COSS JRWAGES 02/16/21-02/28/211,792.52
24675 TIMOTHY F KOHLWAGES 02/16/21-02/28/21400.24
24676 MARK E. GARVINWAGES 02/16/21-02/28/211,889.04
24677 CHELSEA L HARRISWAGES 02/16/21-02/28/21524.10
24678 GREYSON HENDERSONWAGES 02/16/21-02/28/21325.99
24679 NICHOLAS R LANSINGERWAGES 02/16/21-02/28/21256.52
24680 ANTHONY POPIOWAGES 02/16/21-02/28/21319.30
24681 KATHLEEN S. COFOJOHNSALARY 02/01/21-02/28/211,418.85
24682 ROBERT C DUNNSALARY 02/01/21-02/28/21868.41
24683 HENRY A. MICHAELSALARY 02/01/21-02/28/21911.19
24684 SANDRA M. NUTTERSALARY 02/01/21-02/28/21598.36
24685 BRADLEY E VAUGHANSALARY 02/01/21-02/28/21953.12
24686 QUALITY IPMONTHLY SERVICE/ACCESS POINTS/SWITCH/TELEPHONE SERVICE1,785.11
24687 WM. BENJAMIN TRUCKING INCRD SUPPLIES213.12
24688 MORTON SALT INCRD SUPPLIES1,384.87
24689 ALLIANCE MOTORS INC2013 REPAIRS2,760.55
24690 DOMINION EAST OHIOMONTHLY SERVICE502.28
24691 VERIZON WIRELESSMONTHLY SERVICE44.27
24692 RICOH USA INCCOPIER MAINTENANCE30.31
24963 PETTIGREW HARDWARE & FEEDSTATION/EMS SUPPLIES254.86
24694 GORDON BROTHERS INCWATER SOFTENER LEASE150.00
24695 PORTAGE CO COMBINED HEALTH DISTRICTSEMIPUBLIC WASTEWATER TREATMENT PERMIT275.00
24696 CITY OF RAVENNADISPATCH FEES5,243.43
24697 LEPPO EQUIPMENT BOB CAT REPAIRS1,473.36
24698 CARTER LUMBERSTATION REPAIRS18.97
24699 COIA IMPLEMENT SALES INCKUBOTA REPAIRS29.99
24700 OSCAR BRUGMANN SAND & GRAVELROAD SUPPLIES293.04
24701 CENTURYLINKMONTHLY SERVICE36.69
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,210.92
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX480.46
EFT OPERSMONTHLY PENSION3,189.86
EFT OP&FMONTHLY PENSION2,094.08
EFT BWC2021 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented February bank reconciliations and P.O.’s.
  2. Reported February receipts were $32,396.93.
  3. Discussed Cemetery CD.

RESOLUTION #21-42: Motion by Dunn to invest $2,500 in 24 month Public Funds CD at rate of .4% at Farmers National Bank or the rate that is in effect on March 19, 2021, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed Depository Agreement

RESOLUTION #21-43: Motion by Vaughan to designate Farmers National Bank as public depository for the period April 30, 2021 through May 1, 2026, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

  • Discussed Sweep account interest rates decreasing significantly April 1.  Proposed putting portions of some funds in CD’s.
  • Discussed a problem that occurred with the Year End Balance Certificate presented to Portage County Budget Commission where fund names were cut off and the wrong fund number was presented in the Official Amended Certificate of Estimated Resources.  I spoke with UAN to see if they could add fund numbers to the report and their response was that most counties do not use the fund numbers but only the fund name.  Trina Martin from the Auditor of State UAN software support reported that my Year-End Certificate was not wrong and recommended changing the names of the miscellaneous revenue accounts in order to report more clearly which fund is being used. The Fund Names are currently 2901 Miscellaneous Special Revenue – State and 2902 Miscellaneous Special Revenue – Federal.

RESOLUTION #21-44: Motion by Dunn to change the names of funds 2901 and 2902 as follows: 2901 State Misc. Revenue and 2902 Federal Misc. Revenue, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

  • Need to set Records Commission public meeting to adopt record retention schedule.

RESOLUTION #21-45: Motion by Vaughan to advertise Palmyra Record Commission Meeting to be held March 23, 2021 immediately following the regularly scheduled Trustee meeting at 9:30 am, seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented Life Force closure authorizations

RESOLUTION #21-46: Motion by Michael that we sign and date the closure authorizations for run numbers 20-0168 and write off the balances because no vitals were taken and therefore should not have been billed in accordance with township policy such EMS charges shall be written off, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Discussed Township Employee Manual updates and reviews need to be completed. A work session will be scheduled at the next Trustee meeting.

TRUSTEE DUNN

  1. Discussed Portage County Recycle meeting with Bill Steiner. Reported that no Township has volunteered to be a central location. Dunn asked if curbside recycling would still be an option. Steiner reported there are not enough trucks and if there were enough trucks, you would need to share with another township in the area for every other week pickup.  There are problems with every other week pick up as residents have a hard time figuring out which week is the correct week for pick up.  Steiner will have to go back to the commissioners for other ideas so for now everything stays the same.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-47: Motion by Michael to approve purchase of hydraulic cylinder for Bobcat at estimated cost of $1,500 and approve valve repair of Bobcat at an estimated cost of $651 from Leppo Equipment, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

  • Discussed possible dates for township cleanup. Possible dates are 6/11 and 6/12 and times to be determined at next meeting.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-48: Motion by Dunn to approve purchase of emergency brake release handle at a cost of $36.53 from Advance Auto Parts and garage door opener for squad bay at an estimated cost of $1,575 from Ted Biery Garage Doors, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-49: Motion by Michael to accept Lindsay Davis resignation from the fire department, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-50: Motion by Dunn to apply for AFG Safer grant to add 24 hour staffing to the fire department, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-51: Motion by Michael to accept bid for the AFG SCBA grant purchase from Fire Force Inc for the SCBA’s in the amount of $75,647.00 and include the additional 7 face piece option at $310 each or $2,170 totaling $77,817, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-52: Motion by Michael to adjourn at 8:57 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Bradley Vaughan, Trustee                                                             

Unofficial Meeting Minutes 2/23/2021

Regular Meeting called to order at 7:10 p.m. by Chairman Michael with Trustees Dunn and Fiscal Officer Cofojohn present.  Trustee Vaughan was present via cell phone.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 9, 2021 were approved as presented.

RESOLUTION #2021-36: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24654 RICKY D BENNETTWAGES 02/01/21-02/15/21494.45
24655 R. STEVEN COSS JRWAGES 02/01/21-02/15/212,213.37
24656 TIMOTHY KOHLWAGES 02/01/21-02/15/21618.62
24657 MARK E. GARVINWAGES 02/01/21-02/15/212,006.47
24658 CHELSEA L HARRISWAGES 02/01/21-02/15/21419.21
24659 GREYSON HENDERSONWAGES 02/01/21-02/15/21169.92
24660 NICHOLAS R LANSINGERWAGES 02/01/21-02/15/21259.03
24661 ANTHONY POPIOWAGES 02/01/21-02/15/21192.77
24662 SHAWN A SCHRECKENGOSTWAGES 02/01/21-02/15/21205.00
24633 TIME WARNER CABLEMONTHLY SERVICE94.99
24664 VERIZON WIRELESSMONTHLY SERVICE7.04
24665 FARMERS NATIONAL BANKVISA PURCHASES1,665.10
24666 OHIO EDISONMONTHLY SERVICE744.44
24667 CENTURYLINKMONTHLY SERVICE175.28
24668 CONRAD’S DISPOSAL INCMONTHLY SERVICE44.00
24669 ADVANCE AUTO PARTSFD/RD REPAIRS1,317.43
24670 QUALITY IPQVoIP TELEPHONE SYSTEM1,774.79
24671 OHIO EDISONSTREET LIGHTS384.25
24672 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES458.39

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented Quality IP quote for UniFi Wireless Access Point and UniFi 24-Port Gigabit PoE Network Switch.

RESOLUTION #2021-37: Motion by Dunn to approve purchase of Network Switch and Access Point at an estimated cost of $745.94, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed recording zoning map.
  • Reported OTARMA has an expanded 2021 Police and Fire Grant for PPE, Safety lights, Boots, Body Armor, Tactical gear and SCBA’s of $1,000 for the fire department.
  • Reported FO attended TWP ASSN zoom meeting. Topics included Portage Park District updates, Subdivision Regulation Proposed changes and Leadership Portage County has openings.  Trustees are encouraged to review the Subdivision proposed changes as response is requested by mid March.  Andrea from Portage Park District will be at our next meeting.
  • Presented proposed Harassment Policy and Acknowledgement for addition into the employee handbooks.  Discussed employee handbooks need updated and completed by year end for audit.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Discussed Easter Egg Hunt. Decided to postpone Easter Egg Hunt until spring of 2022.
  2. Will work on scheduling a date for township cleanup at the next meeting.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR (not present)

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-38: Motion by Michael to approve purchase of new hydraulic cylinder for Bobcat at an estimated cost of $1,200 from Leppo Equipment and pipe for downspout at an estimated cost of $50 from Carter Lumber, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF (not present)

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-39: Motion by Dunn to approve sending L. Litsinger to UH Portage EMT basic course at an estimated cost of $1,200 and to renew EMS drug license at a cost of $440, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-40:  Motion by Michael to adjourn at   7:49 p.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee

Unofficial Minutes 2/9/2021

Regular meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn, Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting January 26, 2021 were approved as presented.

RESOLUTION #21-30: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24625 RICKY D BENNETTWAGES 01/16/21-01/31/21480.33
24626 R. STEVEN COSS JRWAGES 01/16/21-01/31/212,414.97
24627 TIMOTHY F KOHLWAGES 01/16/21-01/31/21643.61
24628 MARK E. GARVINWAGES 01/16/21-01/31/212,040.01
24629 CHELSEA L HARRISWAGES 01/16/21-01/31/21590.82
24630 GREYSON HENDERSONWAGES 01/16/21-01/31/21242.15
24631 NICHOLAS R LANSINGERWAGES 01/16/21-01/31/21344.47
24632 ANTHONY POPIOWAGES 01/16/21-01/31/21131.94
24633 KATHLEEN S. COFOJOHNSALARY 01/01/21-01/31/211,418.85
24634 ROBERT C DUNNSALARY 01/01/21-01/31/21868.41
24635 HENRY A. MICHAELSALARY 01/01/21-01/31/21911.19
24636 SANDRA M. NUTTERSALARY 01/01/21-01/31/21598.36
24637 BRADLEY E VAUGHANSALARY 01/01/21-01/31/21953.12
24638 DOMINION EAST OHIOMONTHLY SERVICE398.91
24639 VERIZON WIRELESSMONTHLY SERVICE44.96
24640 RICOH USA INCCOPIER MAINTENANCE14.24
24641 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES481.87
24642 GORDON BROTHERS INCWATER SOFTENER LEASE150.00
24643 PORTAGE CTY TREASURERRE JTAX FULL YR PAY646.98
24644 PORTAGE CTY TREASURERCEMETERY RE TAX ½ YR828.68
24645 THE RECORD COURIERLEGAL NOTICE ANNUAL FINANCIAL/MEETING CHANGES57.65
24646 QUALITY IPMONTHLY SERVICE/FIREWALL1,547.46
24647 TREASURER STATE OF OHIOCOOPERATIVE PURCHASE PROGRAM100.00
24648 MORTON SALT INCROAD SALT1,421.20
24649 PETTIGREW HARDWARE & FEEDFD REPAIRS17.98
24650 LEPPO EQUIPMENTRD REPAIRS24.76
24651 24/7MECHANICAL COMPANY LLCREPAIRS RD GARAGE379.36
24652 WESLEY ELECTRIC INCREPAIRS FD METER1,897.80
24653 TREASURER OF STATE OF OHDRIVING RECORD REQEUSTS115.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,793.62
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX547.18
EFT OPERSMONTHLY PENSION3,360.17
EFT OP&FMONTHLY PENSION2,189.27
EFT BWC2020 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented January bank reconciliations and P.O.’s.
  2. Reported January receipts were $31,511.96.
  3. Presented cemetery deeds for signature.
  4. Reported need to amend temporary appropriations to pay cemetery chapel real estate tax.

RESOLUTION #21-31: Motion by Dunn to amend temporary appropriations within general fund increase 1000-110-370 by $450 and decrease 1000-110-319 by $300 and 1000-110-330 by $150, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed Permanent Appropriations.

RESOLUTION #21-32: Motion by Vaughan to approve 2021 permanent appropriations as presented:

Net  ResourcesPermanentEstimated
Available toAppropriationBalance
FUNDAppropriateRequest12/31/21
General Fund$396,882235,238.00$161,644
Motor Vehicle       21,19414,000.007,194
Gasoline Tax       354,031263,700.0090,331
Road & Bridge        194,882141,900.0052,982
Cemetery43,83232,650.0011,182
1 Mill Fire Levy  142,06296,700.0045,362
2 Mill Fire Levy         228,451161,700.0066,751
2 Mill Fire Levy         321,323238,000.0083,323
Permissive Motor Vehicle     64,65341,000.0023,653
Fire & Rescue, Ambulance & EMS      228,466161,700.0066,766
Misc Revenue – Federal Grant80,67580,675.000
Non-Expendable Trust 4951           5,77350.005,723
Non-Expendable Trust 495267750.00627
$2,082,9011,467,363.00$615,538

Seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Paris Township Trustee Doreen Spicer was present to discuss complaints about engine brake noise near the intersection of SR 225 and Cableline Road.  Since the problem occurs near both Township’s line the Ohio State Highway Patrol will not put a sign on a Township line.

RESOLUTION #21-33: Motion by Dunn WHEREAS, Revised Code Section 505.17 authorizes a board of township trustees to make such regulations and orders as are necessary to control passenger car, motorcycle, and internal combustion engine noise, as permitted under Revised Code Section 4513-211; and WHEREAS, Revised Code Section 4513.221 (E) (4) authorizes a board of township trustees to regulate noise from passenger cars, motorcycles, or other devises using internal combustion engines in the unincorporated area of the township by Cableline Road prohibiting racing the motor of any vehicle using an internal combustion engine in such a manner that the exhaust system emits a loud, cracking or chattering noise unusual to its normal operation; and WHEREAS. The Board of Township Trustees of Palmyra Township, Portage County Ohio, has received complaints from residents with regard to loud noises emitted by trucks using diesel engine brakes, which reduce the trucks’ rate of speed, but cause the trucks exhaust systems to emit loud, cracking or chattering noises unusual to their normal operations: and WHEREAS, such residents have complained that these noise emissions have occurred at all times of the day and night, but are particularly annoying in the dark hours when said residents are attempting to sleep; now therefore, BE IT RESOLVED by the Board of Trustees of Palmyra Township, Portage County, Ohio as follows: SECTION 1.  This Board hereby determines that the use of an engine brake on a motor vehicle causes the motor vehicle’s motor to race in such a manner as to cause its exhaust system to emit a loud, cracking, or chattering noise unusual to its normal operation, and by this regulation hereby prohibits such use within the unincorporated area of the Township.  This regulation does not apply to “emergency vehicles” or “public safety vehicles” as defined by Revised Code Section 4511.01 SECTION 2. Whoever violates the prohibition set forth in Section 1 above is guilty of a minor misdemeanor. SECTION 3. The effective date of this resolution shall be ten (10) calendar days after the posting of signage appropriate to carry out the purposes of this resolution. SECTION 4. This Board hereby finds and determines that all formal actions of this Board concerning and relating to the passage of this resolution were taken in open meetings of this Board and that all deliberations of this Board and of any of its committees that resulted in such formal actions were taken in meetings open to the public in compliance with all local requirements, including (without taken in meetings open to the public, in compliance with all legal requirements, including implied limitation) Ohio Revised Code Section 121.22. except as otherwise permitted thereby. Seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed Portage County Recycle email and letter received from Bill Steiner asking for input on Township’s sharing drop off locations.  Trustee Dunn will schedule zoom meeting with Bill Steiner to learn more about the current proposal.
  • Reported that Andrea from Portage Park District will be at the next meeting.
  • Discussed TWP Assn. meetings will be via zoom this year. FO Cofojohn will represent Palmyra at February 20 meeting.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Verbal report presented which included an update on zoning issues.

ROAD SUPERVISOR

  1. Verbal report presented which included updates on department activities.

FIRE CHIEF (not present)

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-34: Motion by Michael to approve replacing radiator in 2013 at an estimated cost of $3,000 from Alliance Motors and replacing electrical service on station at a cost of $1,897.80 from Wesley Electric and new combo key entrance lockset for front door at a cost of $$430 and replacement of 2 bay door locksets from and closer at an estimated cost of $1,440, from US Hardware seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes,.

Open Communication

None

Safety Issues

Steve reported vandals’ have put graffiti on every road sign in the Township and wanted to know if he should file a report.  Trustees agreed a report should be filed. 

RESOLUTION #21-35: Motion by Michael to adjourn at 10:31 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Bradley Vaughan, Trustee

Unofficial Meeting Minutes 1/26/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn, Vaughan, and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on January 13 2021 were approved as presented.

RESOLUTION #2021-21: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

23607 RICKY D BENNETTWAGES 01/01/21-01/15/21497.27
24608 R. STEVEN COSS JRWAGES 01/01/21-01/15/211,871.54
24609 TIMOTHY KOHLWAGES 01/01/21-01/15/21543.08
24610 MARK E. GARVINWAGES 01/01/21-01/15/212,011.75
24611 CHELSEA L HARRISWAGES 01/01/21-01/15/21598.23
24612 GREYSON HENDERSONWAGES 01/01/21-01/15/21662.66
24613 NICHOLAS R LANSINGERWAGES 01/01/21-01/15/21116.49
24614 ANTHONY POPIOWAGES 01/01/21-01/15/21140.02
24615 TIME WARNER CABLEMONTHLY SERVICE94.99
24616 VERIZON WIRELESSMONTHLY SERVICE7.04
24617 FARMERS NATIONAL BANKVISA PURCHASES1,434.90
24618 OHIO EDISONSTREET LIGHTS382.42
24619 D & T, P.M. TRUCK REPAIR LLC2013 PUMP REPAIR325.07
24620 CONRAD’S DISPOSAL INCMONTHLY SERVICE44.00
24621 THE RECORD COURIERLEGAL NOTICES-WORKSESSIONS32.30
24622 GEORGE MORTIMERREPAIRS JD910A26.00
24623 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES1,261.69
24624 PORTAGE COUNTY TREASURERRE TAX TOWER PROPERTY268.60
EFT BUREAU OF WORKERS’ COMPENSATION2020 TRUE-UP225.00

FISCAL OFFICER

  1. Presented December bank reconciliation, P.O.’s and miscellaneous correspondence.
  2. Reported December receipts were $64,683.63.
  3. Reported PC Solid Waste Contract was only for one year and expired 12/31/20.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented 2020 Certified Road Mileage from Portage County Engineer.

RESOLUTION #2021-22: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2020, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

  • Reported Jeffrey Swenton will be sending a note of resignation from the zoning committee.
  • Reported Dorene Spicer of Paris Township Trustee contacted him regarding complaints about Engine brake noise near Cableline and SR225 and asked for thoughts on the subject.  After a brief discussion, Trustee Michael reported that making the entire section 45MPH might help the situation.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR

  1. Written report presented which included department updates.

ROAD SUPERVISOR

  1. Written report presented which included department updates.

RESOLUTION #2021-23: Motion by Michael to approve purchase of planks for cemetery at an estimated cost of $300 from Home Depot, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #2021-24: Motion by Michael to accept the resignations of Betina Oaks and Ryan Oaks from the fire department, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #2021-25: Motion by Dunn to change the February 9 meeting to 9:30 am and change the February 23 meeting to 7:00pm, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #2021-26: Motion by Michael to pay ½ of the cemetery real estate tax if necessary if the state does not respond to application for exempt status in time for payment due date, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

Mike Delaquila and Kyle Fabricius from Quality IP were present to discuss Fire Wall, Telephone System, Server and desktop replacement.  Discussion led to acknowledgement that the Fire Wall needs replaced now.  We still need additional information on software needs to make server decisions at this time.  FO Cofojohn reported that the phone system has not been working properly. Replacing the phone system will remove CenturyLink services. Trustees discussed replacing computers on the system at regular interval instead of all at one time.

RESOLUTION #2021-27: Motion by Michael to purchase Sophos XG 115 Security/Firewall at a cost of $599.99    and monthly recurring fee of $24.99, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #2021-28: Motion by Dunn to purchase phone system with phones and installation estimated to be $1,800 and monthly recurring fees estimated to be $261.80, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Vaughan-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-29:  Motion by Michael to adjourn at 11:11a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee

Unofficial Meeting Minutes for 1/13/2021

Re-organizational meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Dunn and Vaughan present.

Chairman Michael led all in attendance with the Pledge of Allegiance.

Minutes from regular meeting December 22, 2020 were approved as presented.

Minutes from special meeting January 4, 2021 were approved as presented.

RESOLUTION #21-08: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24561 RICKY D. BENNETTWAGES 12/15/20-12/31/20614.13
24562 R. STEVEN COSS JRWAGES 12/15/20-12/31/202,658.67
24563 TIMOTHY F KOHLWAGES 12/15/20-12/31/20862.66
24564 MARK E. GARVINWAGES 12/15/20-12/31/202,412.74
24565 CHELSEA L HARRISWAGES 12/15/20-12/31/20692.15
24566 NICHOLAS R LANSINGERWAGES 12/15/20-12/31/20373.75
24567 ANTHONY POPIOWAGES 12/15/20-12/31/20362.05
24568 KATHLEEN S. COFOJOHNSALARY 12/1/20-12/31/201,209.63
24569 JAMES H. DEFFENBAUGHSALARY 12/1/20-12/31/20546.54
24570 ROBERT C DUNNSALARY 12/1/20-12/31/20790.91
24571 HENRY A. MICHAELSALARY 12/1/20-12/31/20829.31
24572 LORI M MICHAELWAGES 12/1/20-12/31/20197.39
24573 SANDRA M. NUTTERSALARY 12/1/20-12/31/20588.79
24574-24591 VOIDVOID0.00
24592 DOMINION EAST OHIOMONTHLY SERVICE356.40
24593 VERIZON WIRELESSMONTHLY SERVICE7.04
24594 VERIZON WIRELESSMONTHLY SERVICE44.43
24595 PETTIGREW HARDWAREFD SUPPLIES46.92
24596 GORDON BROTHERSWATER SYSTEM LEASE150.00
24597 CERTURYLINKMONTHLY SERVICE176.54
24598 WM BENJAMIN TRUCKINGROAD SUPPLIES442.16
24599 QUALITY IPMONTHLY SERVICE JAN & FEB1,853.35
24600 PORTAGE CTY REGIONAL PLANNING2021 ANNUAL MEMBERSHIP2,218.44
24601 ADVANCE AUTO PARTSRD REPAIRS NOVEMBER47.82
24602 DEPT OF ADMIN. SERVICES OHMARCS SERVICES 7/1/20-9/30/2090.00
24603 BUCKEYE WELDER SALESRD SUPPLIES80.80
24604 RICOH USA INCCOPIER MAINTENANCE16.54
24605 OHIO EDISONMONTHLY SERVICE653.59
24606 ADVANCE AUTO PARTSRD REPAIRS DECEMBER185.37
EFT ODJFS4TH QTR STATE UNEMPLOYMENT46.70
EFT OPERSMONTHLY PENSION3,431.45
EFT OP&FMONTHLY PENSION2,467.75

FISCAL OFFICER REPORT

  1. Presented B.C.’s, and P.O.’s and miscellaneous correspondence.
  2. Presented cemetery deed for signatures.

Steve Schuller President of Palmyra Softball attended to discuss ballfields improvements to the Park including painting the concession stand, cement pad for dugout benches and continuing to install artificial turf in batting cages.  Reported that other teams in Portage County are asking to use the ballfields.  After a brief discussion it was determined that Palmyra teams have first dibs on use of ball fields.

RESOLUTION #21-09: Motion by Michael to enter into executive session to discuss employee compensation, seconded by Vaughan

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

Trustee Michael stated that the meeting is back in session.

RESOLUTION #21-10: Motion by Dunn to set wages for 2021 as follows:

Trustees & Fiscal Officer:   State guidelines based on budget

Fire Chief – Full time               $  27.64 per hour

Zoning Inspector:                     $726.67 per month

Zoning Secretary:                   $  72.73 per meeting

Road Supervisor:                     $  27.64 per hour

Part-time TWP CDL Empee    $  14.61 per hour

Part-time TWP Non CDL Emp $  13.06 per hour

Duty Crew                               $  11.76 per hour base plus .20 per certificate and officer is .20.

Responder                              $    8.80 per hour based on Ohio Minimum Wage

Seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-abstain.

Discussion of Fees and Policies

Advertising:  Record Courier

Ambulance Billing: soft bill residents

                              $150 Non-transport Fee

                              $600.00 Basic

                              $700.00 Advanced Life Support I

                              $800.00 Advanced Life Support II

                              $12.00 per loaded mile reported to nearest 10th

Cemetery Fees:                                                       Resident                   Non-resident

Lots (Max. 4)                                            $200.00 (each)       $725.00 (each)

Adult Vault Weekday Burial                     $600.00                   $600.00

Adult Vault Weekend Burial                     $800.00                   $800.00

Adult Vault Holiday/ Burial                       $800.00                    $800.00

Youth Vault Burial Weekday                   $500.00                   $500.00

Youth Vault Burial Weekend                   $700.00                   $700.00

Youth Vault Burial Holiday                      $700.00                   $700.00

Baby Vault Burial-Weekday                     $450.00                    $450.00

Baby Vault Burial Weekend                     $600.00                    $600.00

Baby Vault Burial-Holiday                        $600.00                    $600.00

Weekday Cremations                              $450.00                    $450.00

Weekend Cremations               $500.00                    $500.00

Holiday Cremations                                 $500.00                    $500.00

All weekday burials and cremations arriving at cemetery on or after 2:00 pm local time will be charged the holiday/weekend rate.

Foundations                                             $  75.00 sq. ft.          $  75.00 sq. ft.

Waive foundation fee for VA supplied military markers

Cemetery Foundation deadlines: May 1st/Oct. 1st

Indigent Burial expenditure paid by township will not exceed $1,000 for burial or $900 for cremation

Copies: charge $.10 per copy

Driveway Culvert Installation:

12” Pipe $375.00 (cost per additional foot) $15.00

15” Pipe $450.00 (cost per additional foot) $20.00

18” Pipe $600.00 (cost per additional foot) $25.00

21” Pipe $750.00 (cost per additional foot) $30.00

24” Pipe $900.00 (cost per additional foot) $35.00

Equipment fee:                       

Dump Truck                            $150.00 Hour

                Backhoe                                   $150.00 Hour

               Excavator                                $175.00 Hour

                Sweeper                                 $125.00 Hour

                Command/Communications   $100.00 Hour

                ALS Ambulance                      $200.00 Hour

                BLS Ambulance                      $150.00 Hour                                                                                                                          CAFS Engine                                $200.00 Hour

                Heavy Rescue                        $200.00 Hour

                Brush Truck                            $150.00 Hour                         

Tanker                                     $200.00 Hour

Air trailer                                 $100.00 Hour

Foam Trailer                           $150.00 Hour

Traffic Control Trailer              $100.00 Hour

               Cell phone                               $  25.00 Hour

Personnel rate will include total compensation package.

Hall Usage: Hall reserved through daytime personnel Monday through Friday 6am to 6pm.

Hall Rental Fee $25 and a $50 Deposit Fee to be returned if hall is left in satisfactory condition.

Park Usage:  Park reserved through daytime personnel Monday through Friday 6am to 6pm.

Meeting dates: 2nd Tuesday 7:00 p.m.; 4th Tuesday 9:30 a.m.

Mileage: Current rate as set by Internal Revenue Service per mile driven outside the township.

 

ZONING FEES:  Zoning Fees are non-refundable.

BUILDING PERMITS:

                0  –  99 sq. ft…………………….……………..……….…………………..……….  $  0.00

                100 – 500 sq. ft……………………….……………………………………..……….  $35.00

                Over 500 sq. ft……………………………………………………………..…………  $50.00

                Permit required for rebuilding due to disaster…………………….…..…  FEE WAIVED

                Permit required for decks………………………………………………………..…. $25.00

OUTDOORS ADVERTISING SIGNS:

                Sign structures more than 25 sq. ft. but less than 200 sq. ft. in area………….  $30.00

                Sign structures 200 sq. ft. or more in area……….…….…………….………..…  $60.00

                Political signs….………………………………………….………………  No fee required

CONDITIONAL ZONING CERTIFICATES:

                Basement dwellings………………..……………………………………..………….  $25.00

                Junk yards…………………………………………………………………..…..…… $100.00

                House trailers……………………………………………………………………..…..  $25.00

                Swimming pools- permanent…………………………………………….………….  $35.00

                Recreational use………………………………………………………….………..  $100.00

                Strip mining and gravel extraction………………………………………….…….  $100.00

                Others………………………  TO BE DETERMINED BY THE TOWNSHIP TRUSTEES

ZONING BOOK:

Zoning book………………POSTAGE FOR MAILING EXTRA…………………. $15.00

MYLARS:

                Sign Mylar …………………………………………………………….…….………. $25.00

BOARD OF ZONING APPEALS:

                Appeals and applications ……………….……………………………………….. $150.00

ZONING COMMISSION:

                Amendments …………………………..………………….…………….………… $150.00

Material

Foam (5 Gal.)           $230.00

20# dry Chemical     $149.50

10# dry Chemical     $  85.25

Internet Auction Policy: Rescinded 1/13/21

Waive reading of minutes for 2021. The Chairman will ask for corrections and then state that the minutes are approved.  The minutes will be provided to the board prior to the meeting and copies available for the public and the unofficial minutes will be posted on the township’s website.

Allow trustees, fiscal officer, road supervisor and fire chief authority make emergency purchases of up to $1,000 between meetings.

Payroll taxes, state unemployment tax, worker’s compensation and retirement contributions will be paid electronically.

RESOLUTION #21-11: Motion by Michael to approve the 2021 fees and policies as stated, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-12: Motion by Dunn WHEREAS, Section 5513.01 (B) provides the opportunity for Counties, Townships, Municipal Corporations, Conservancy Districts, Township Park Districts, and Park Districts created under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit Authorities, Regional Airport Authorities, Regional Water and Sewer Districts, County Transit Boards, State Universities or Colleges to participate in contracts of the Ohio Department of Transportation for the purchase of machinery, material, supplies or other articles.

NOW, THEREFORE, Be it ordained by Palmyra Township Board of Trustees

SECTION 1.

That the Palmyra Township Chairperson hereby requests authority in the name of  Palmyra Township to participate in the Ohio Department of Transportation contracts for the purchase of machinery, materials, supplies or other articles which the Department has entered into pursuant to Ohio Revised Code Section 5513.01 (B).

SECTION 2.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to be bound by all terms and conditions as the Director of Transportation prescribes.

SECTION 3.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to directly

pay vendors, under each such contract of the Ohio Department of Transportation in which Palmyra Township participates, for items it receives pursuant to the contract.

SECTION 4.

That Palmyra Township agrees to be responsible for resolving all claims or disputes arising

out of its participation in the cooperative purchasing program under Section 5513.01(B) of the Ohio Revised Code. The Palmyra Township agrees to waive any claims, actions, expenses, or other damages arising out of its participation in the cooperative purchasing program which the Palmyra Township may have or claim to have against ODOT or its employees, unless such liability is the result of negligence on the part of ODOT or its employees, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-13: Motion by Michael to make the following 2021 appointments:

Ohio Attorney General Primary Collection Agent

First Federal Credit – Secondary Collection Agent

Henry Michael – CDL Supervisor

Quality IP LLC – Computer Network Administrator

___________________- Zoning Commission – 5-year term expiring 12/31/25

___________________ – Zoning Board Appeals – 5-year term expiring 12/31/25

Sandra Nutter, representative and Bradley Vaughan, alternate – Regional Planning Commission

Seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

TRUSTEE REPORTS

Trustee Michael

  1. Presented Life Force Closure Authorization.

RESOLUTION #2021-14: Motion by Michael that date and we sign closure authorizations 19-037 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

  • Presented OTARMA Ballot.  After brief discussion and with no time to look into who is running the Trustees decided not to vote at this time.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. Written report presented which included zoning activities.

ROAD SUPERVISOR

  1. Report presented which included purchases made, completed projects and upcoming projects and purchase requests.

RESOLUTION #21-15: Motion by Dunn to approve purchase of oil drum and hydraulic oil drum  at an estimated cost of $755 from Advance Auto, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included End of Year Report personnel, training and grant updates.

RESOLUTION #21-16: Motion by Michael to accept resignation of Ryan McDivitt from the fire department, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-17: Motion by Michael to send Anthony Popio to MCCTC for Firefighter I training at a cost of $1,400, seconded by Dunn

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-18: Motion by Dunn to approve AFG grant application for replacement of 2018-estimated cost of replacement is $500,000 and 10% match, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed replacing 2026 with F150 crew cab at an estimated cost of $43K
  • Discussed bid advertisement for SCBA FEMA grant.

RESOLUTION #21-19: Motion by Dunn to advertise bid for SCBA’s February 16 and February 23, bids to be received by March 8 at 5:00pm and will be opened March 9, 2021 at 7:00 pm prior to regularly scheduled meeting, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-20: Motion by Michael to adjourn at 8:34 pm seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice Chairman                                                    Bradley Vaughan, Trustee 

Unofficial Meeting Minutes 1/4/2021

Special re-organizational meeting called to order at 5:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn and Michael present.

FO Cofojohn led all in attendance with the Pledge of Allegiance.

Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Chairman.  Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.

RESOLUTION #21-01: Motion by Dunn to close the nominations, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Vice-Chairman.  Trustee Michael nominated Robert Dunn.  FO Cofojohn asked if there were any more nominations.

RESOLUTION #21-02: Motion by Michael to close the nominations seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

RESOLUTION #21-03: Motion by Michael to enter into executive session to discuss James Deffenbaugh replacement, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Meeting called back to order.

RESOLUTION #21-04: Motion by Dunn to appoint Bradley Vaughan to open trustee position with term expiring December 31, 2021, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #21-05: Motion by Dunn to set reorganizational meeting for January 13, 2021 at 7pm, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #21-06 Motion by Michael to table rest of reorganizational resolutions until January 13, 2021, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

RESOLUTION #21-07: Motion by Michael to adjourn at 5:28 pm seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice Chairman                                                   Bradley Vaughan, Trustee 

Unofficial Meeting Minutes for 12/22/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 8, 2020 approved as presented.

Minutes from special work session on December 9, 2020 approved as presented.

Minutes from special work session on December 17, 2020 approved as presented.

RESOLUTION #2020-186: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24534 RICKY D BENNETTWAGES 12/01/20-12/15/20423.01
24535 R. STEVEN COSS JRWAGES 12/01/20-12/15/202,068.69
24536 TIMOTHY F KOHLWAGES 12/01/20-12/15/20505.56
24537-24546 VOIDVOID0.00
24547 MARK E. GARVINWAGES 12/01/20-12/15/202,100.43
24548 CHELSEA L HARRISWAGES 12/01/20-12/15/20941.66
24549 GREYSON C HENDERSONWAGES 12/01/20-12/15/20268.02
24550 NICHOLAS R LANSINGERWAGES 12/01/20-12/15/20134.37
24551 ANTHONY POPIOWAGES 12/01/20-12/15/2086.68
24552 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24553 TIME WARNER CABLEMONTHLY SERVICE94.99
24554 FARMERS NATIONAL BANKVISA PURCHASES756.31
24555 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES646.50
24556 MUNICIPAL EMERGENCY SERVICESFD SUPPLIES513.25
24557 OHIO EDISONMONTHLY SERVICE918.09
24558 UH OCCUPATIONAL HEALTH PORTAGEFD PHYSICAL60.00
24559 OSCAR BRUGMANN SAND & GRAVELROAD SUPPLIES607.97
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX489.48
EFTPS UNITED STATE TREASURYPAYROLL WITHHOLDING TAX3,603.40

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Thank Jim for his 50 plus years of service to the Township and said he would be deeply missed.
  2. Presented NOPEC 2021 Sponsorship Award.

RESOLUTION #2020-187: Motion by Michael to apply for 2021 NOPEC Sponsorship grant for $1,000, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Reported new labor law poster is posted that includes the CARES Act rules.

TRUSTEE DUNN

  1. Also thanked Jim for his many years of service to the Township.

DEPARTMENT REPORTS:

ZONING INSPECTOR

  1. Written report presented which included zoning activities.

ROAD SUPERVISOR

  1. Written report presented which included department activities.

FIRE CHIEF

  1. Written report presented which included department activity and purchase requests.

RESOLUTION #2020-188: Motion by Michael to approve EMSD grant purchase of Incident Command Boards at an estimated cost of $425, Aluminum Apparatus Crew Tags at an estimated cost of $168from My-Lor Inc and Helmet Tags and hooks at an estimated cost of $540 from American Trademark Company, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-189: Motion by Michael regretfully accept the resignation of Charles Campbell from the fire department, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-190: Motion by Michael to approve applying for Firehouse Foundation Grant for the purchase of  a set of battery power Genesis E Combination Tool and battery power Genesis E Force Ram to be carried on 2011 Squad at an estimated cost of $23,387.00 seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-191: Motion by Deffenbaugh to approve repairs to 2013 primer pump at an estimated cost of $600 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

Chairman Michael reported he was not ready to make a decision regarding the open trustee position.  After brief discussion a special meeting to appoint new trustee, date of 1/4/21 was set.

RESOLUTION #2020-192: Motion by Dunn to set special meeting to appoint new trustee on January 4, 2021 at 5pm seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Safety Issues

Tim Paulus reported there were poles leaning on Tallmadge Rd.  Steve reported he has called about them two times already.

Open Communication

Tim Paulus asked why the Township did not apply for CARES ACT funds.  FO Cofojohn reported that the Township did not have significant COVID expenses and was not spending funds like other entities are spending the funds.

Thank Jim for his many years of service.

RESOLUTION #20-193: Motion by Michael to adjourn at 9:57 a.m., seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes Deffenbaugh-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________

Robert Dunn, Trustee                                                       , Trustee