Updated unofficial meeting minutes for 4/28/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 14, 2020 were approved as presented.

RESOLUTION #2020-64: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24141   RICKY D BENNETT WAGES 04/01/20-04/15/20 559.26
24142   R. STEVEN COSS JR WAGES 04/01/20-04/15/20 2,113.38
24143   DONALD J LUTZ WAGES 04/01/20-04/15/20 197.76
24144   MARK E. GARVIN WAGES 04/01/20-04/15/20 2,248.88
24145   NICHOLAS R LANSINGER WAGES 04/01/20-04/15/20 490.85
24146   SHAWN A SCHRECKENGOST WAGES 04/01/20-04/15/20 524.05
24147   OHIO EDISON STREET LIGHTS 370.26
24148   TIME WARNER CABLE MONTHLY SERVICE 94.99
24149   VOID VOID 0.00
24150   CONRAD’S DISPOSAL INC TRASH SERVICE 19.00
24151   FARMERS NATIONAL BANK VISA PURCHASES 803.20
24152   MORTON SALTINC ROAD SALT 1,747.07
24153   VERIZON WIRELESS MONTHLY SERVICE 7.05
24154   QUALITY IP FD LAPTOP 1,478.95
24155   ALLIANCE MOTORS INC REPAIRS 2018 110.86

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Discussed special receipts from BWC, OTARMA and Medicare.
  3. Presented Fire Levy’s up for renewal in November.

RESOLUTION #2020-65: Motion by Dunn  WHEREAS, the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of the Township of Palmyra, Portage County, Ohio; WHEREAS, a resolution declaring the necessity of levying a tax under RC 5705.19 (I) outside the ten-mill limitation must be passed and certified to the county auditor of Portage County in order to permit the Board of Trustees to consider the levy of such a renewal tax and must request the county auditor certify to the Board of Trustees the total current tax valuation of the Township of Palmyra, and the dollar amount of revenue that would be generated by a 2mill renewal levy; and  WHEREAS, currently there is a 2 mill levy in excess of the ten mill limitation for the benefit of Palmyra Township for the purpose of “fire and EMS” services as set forth more fully in R.C. 5705.19(I), which was a levy placed before the electorate in 2016, and a renewal thereof requires a vote of the people pursuant to R.C. 5705.19(I), R.C. 5705.191, and R.C. 5705.25. RESOLVED, by the Board of Trustees, two-thirds of all members elected thereto concurring, that it is necessary to levy a renewal of two(2) mill, to constitute a tax in excess of the ten mill limitation levied upon the entire territory of the Township of Palmyra and for the benefit of the Township of Palmyra under R.C. 5705.19(I) for the following purpose:                For providing and maintaining fire apparatus, mechanical resuscitators, underwater rescue     and recovery equipment, or other fire equipment and appliances, buildings and sites       therefore, or sources of water supply and materials therefore, for the establishment and                 maintenance of lines of fire-alarm communications,         for the payment of firefighting             companies  or                 permanent, part-time or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the                 same, including the payment of          any employer         contributions required for such personnel under section 145.48 or 742.34 of                 the Revised Code, for the purchase of ambulance equipment, for the provision of      ambulance, paramedic, or other emergency medical services operated by a fire   department or firefighting company, or the payment of other related costs.  As provided by Ohio Revised Code Section 5705.19(I) at a rate not to exceed two (2) mills for each one dollar of valuation, for the tax years 2021, 2022, 2023, 2024, 2025. RESOLVED, that the levy be placed upon the tax list commencing in 2021 and first due in calendar year 2022 in compliance with Ohio Revised Code section 5705.34, if a majority of the electors voting thereon vote in favor thereof and, RESOLVED, that the question of such tax levy shall be submitted to the electors of the Township of Palmyra in its entirety, at the election to be held therein on November 3, 2020 and, RESOLVED, that the Fiscal Officer is hereby directed to certify a copy of the resolution to the county auditor and that the county auditor certify to this board of trustees the total current tax valuation of the Township of Palmyra and the dollar amount of revenue that would be generated by a renewal levy of 2 mill if approved by the electors and; RESOLVED, that the Board of Trustees finds and determines that all formal actions of this Board concerning and related to the adoption of this Resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meetings open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code. Seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-66: Motion by Dunn  WHEREAS, the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of the Township of Palmyra, Portage County, Ohio; WHEREAS, a resolution declaring the necessity of levying a tax under RC 5705.19 (I) outside the ten-mill limitation must be passed and certified to the county auditor of Portage County in order to permit the Board of Trustees to consider the levy of such a renewal tax and must request the county auditor certify to the Board of Trustees the total current tax valuation of the Township of Palmyra, and the dollar amount of revenue that would be generated by a 2mill renewal levy; and  WHEREAS, currently there is a 2 mill levy in excess of the ten mill limitation for the benefit of Palmyra Township for the purpose of “fire and EMS” services as set forth more fully in R.C. 5705.19(I), which was a levy placed before the electorate in 2016, and a renewal thereof requires a vote of the people pursuant to R.C. 5705.19(I), R.C. 5705.191, and R.C. 5705.25.

                RESOLVED, by the Board of Trustees, two-thirds of all members elected thereto concurring, that it is necessary to levy a renewal of two(2) mill, to constitute a tax in excess of the ten mill limitation levied upon the entire territory of the Township of Palmyra and for the benefit of the Township of Palmyra under R.C. 5705.19(I) for the following purpose: For providing and maintaining fire apparatus, mechanical resuscitators, underwater rescue                 and recovery equipment, or other fire equipment and appliances, buildings and sites               therefore, or sources of water supply and materials therefore, for the establishment and     maintenance of lines of fire-alarm communications,         for the payment of firefighting             companies  or       permanent, part-time or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the        same, including the payment of          any employer         contributions required for such personnel under section 145.48 or 742.34 of       the Revised Code, for the purchase of ambulance equipment, for the provision of      ambulance, paramedic, or other emergency medical services operated by a fire department or firefighting company, or the payment of other related costs.  As provided by Ohio Revised Code Section 5705.19(I) at a rate not to exceed two (2) mills for each one dollar of valuation, for the tax years 2021, 2022, 2023, 2024, 2025. RESOLVED, that the levy be placed upon the tax list commencing in 2021 and first due in calendar year 2022 in compliance with Ohio Revised Code section 5705.34, if a majority of the electors voting thereon vote in favor thereof and, RESOLVED, that the question of such tax levy shall be submitted to the electors of the Township of Palmyra in its entirety, at the election to be held therein on November 3, 2020 and, RESOLVED, that the Fiscal Officer is hereby directed to certify a copy of the resolution to the county auditor and that the county auditor certify to this board of trustees the total current tax valuation of the Township of Palmyra and the dollar amount of revenue that would be generated by a renewal levy of 2 mill if approved by the electors and; RESOLVED, that the Board of Trustees finds and determines that all formal actions of this Board concerning and related to the adoption of this Resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meetings open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code. Seconded by Deffenbaugh

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported a title search is being conducted on property on Whippoorwill Rd and that is the first step in the foreclosure process.

RESOLUTION #2020-67: Motion by Deffenbaugh to approve expenditure of title search of Whippoorwill road property, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included department activity.
  2. Discussed router for garage.

RESOLUTION #2020-68: Motion by Dunn to approve purchase of Netgear Wireless Router, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

  1. Written report presented.

RESOLUTION #2020-69: Motion by Deffenbaugh to provide approval to the Portage County Land Bank to remove the structure at 10260 Tallmadge Rd, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-70: Motion by Deffenbaugh to purchase replacement part for 2018 at an estimated cost of $110.86 from Alliance Motors seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Discussed SAFER grant.  Chief presented option for hiring two full-time employees to cover station seven days per week. Deffenbaugh presented alternate plan to staff station seven days per week.  Due to the requirements of the grant and the pandemic, it was decided to hold off on applying for this grant at this time.

Safety Issues

Mary and Don Burt were present to discuss issues at property on Whippoorwill Rd.  Trustees reported what has been done resulting in fines that are not being paid to the current foreclosure process on the property.

Open Communication

None

RESOLUTION #20-71:  Motion by Michael to adjourn at 10:48 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee p

Unofficial Meeting Minutes for 4/14/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 24, 2020 were approved as presented.

RESOLUTION #20-55: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24104   NICHOLAS LANSINGER WAGE CORRECTION 3.33
24105   RICKY D BENNETT WAGES 03/16/20-03/31/20 609.25
24106   R. STEVEN COSS JR WAGES 03/16/20-03/31/20 2,056.26
24107   DONALD J LUTZ WAGES 03/16/20-03/31/20 563.86
24108-24112   VOID VOID 0.00
24113   MARK E. GARVIN WAGES 03/16/20-03/31/20 2,222.23
24114   CHELSEA L HARRIS WAGES 03/16/20-03/31/20 133.61
24115   NOLAN KETTLE WAGES 03/16/20-03/31/20 533.78
24116   NICHOLAS R LANSINGER WAGES 03/16/20-03/31/20 838.09
24117   SHAWN A SCHRECKENGOST WAGES 03/16/20-03/31/20 91.88
24118   KATHLEEN S COFOJOHN SALARY 03/01/20-03/31/20 1,397.04
24119   JAMES H. DEFFENBAUGH SALARY 03/01/20-03/31/20 620.32
24120   ROBERT C DUNN SALARY 03/01/20-03/31/20 852.74
24121   HENRY A. MICHAEL SALARY 03/01/20-03/31/20 911.18
24122   SANDRA M. NUTTER SALARY 03/01/20-03/31/20 588.79
24123   CENTURYLINK MONTHLY SERVICE 159.64
24124   DOMINION EAST OHIO MONTHLY SERVICE 232.55
24125   VERIZON WIRELESS MONTHLY SERVICE 43.90
24126   TREASURER STATE OF OHIO QTRLY UAN FEES 762.00
24127   LIFE FORCE MANAGEMENT FEBRUARY AMBULANCE BILLING FEES 445.56
24128   RICOH USA INC COPIER MAINTENANCE 17.73
24129   MORTON SALT INC ROAD SALT 3,466.98
24130   CARTER LUMBER CHAPEL BLDG SUPPLIES 3,237.82
24131   MIKE KEMBLE DBA DEERFIELD EXTERIORS RESTORE GARAGE AND CONCESSION STAND STORM DAMAGE 10,800.00
24132   PORTAGE CO COMBINED HEALTH DISTRICT TB TEST 20.00
24133   AMERICAN TRUCBOXES LLC FD REPAIRS 190.00
24134   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 821.19
24135   CLEARWATER SYSTEMS INC FD SUPPLIES 45.00
24136   QUALITY IP MONTHLY SERVICE 938.50
24137   OHIO EDISON CO MONTHLY SERVICE 574.32
24138   COIA IMPLEMENT SALES INC MAINTENANCE MOWERS 36.88
24139   GORDON BROTHERS INC INSTALL/MONTHLY LEASE 400.00
24140   KOZMA ELECTRIC INC CHAPEL MATERIAL AND LABOR 9,511.48
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,195.87
EFT   TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 451.84
EFT   OPERS MONTHLY PENSION 3,246.08
EFT   OP&F MONTHLY PENSION 2,296.21
EFT   BWC 2020 INSTALLMENT 1,259.91
EFT   ODJFS 1ST QTR UNEMPLOYMENT TAX 208.40

FISCAL OFFICER REPORT

  1. Presented March bank reconciliations and P.O.’s..
  2. March receipts were $34,723.69.
  3. Requested reimbursement for telephone bill. Trustees declined to reimburse for telephone bill but will look into getting the FO a cell phone that can be passed from one FO to the next.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed that indeed.com listed a bogus job listing for a township administrator.  One person reported that they had been scammed by being asked to purchase school supplies and the reimbursement check was fake.  An email was also received regarding the job listing.  The incident has been reported to Sherriff’s office and indeed.com. 

TRUSTEE DEFFENBAUGH

  1. Asked if anyone has heard anything from Brett regarding Whippoorwill Road foreclosure. No one has heard from him.
  2. Discussed whether to cancel TWP cleanup.  Many Townships have already done this.

RESOLUTION #20-56: Motion by Dunn to cancel Township cleanup due to safety concerns of COVID 19, seconded by Deffenbaugh.

Roll Call:  Dunn-yes Deffenbaugh-yes, Michael-yes.

  • Asked whether we should obtain an email address and talk switch extension for the new zoning secretary.

RESOLUTION #20-57: Motion by Deffenbaugh to add email at $5 per month and talk switch extension for zoning secretary, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-abstain.

  • Discussed oil spill.  Someone dumped into the oil recycle bin even though the tank was bolted closed because it was full and waiting for testing.  We had to have the oil tested prior to pick up.

RESOLUTION #20-58: Motion by Deffenbaugh due to safety and increased regulation the waste oil recycling is discontinued, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Would like to thank the road and fire departments for the storm cleanup.
  2. Would like to thank the first responders for putting themselves in harm’s way due to COVID 19.
  3. Reported that Pam and John Witkosky were sending kind regards to the fire department for a wellness check during the storms and for going above and beyond their responsibilities to make sure everything was okay.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase request.

RESOLUTION #20-59: Motion by Michael to purchase topsoil at an estimated cost of $300 from D&K Materials and grass seed at an estimated cost of $75 from Pettigrew’s and mulch at an estimated cost of $100 from CBS and flowers at an estimated cost of $200 from Wise Green House, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Reported that the salt bid has been postponed.
  • Reported there is no phone signal in shop with new roof and to call 330-654-4098 if you cannot get in touch with Steve.
  • Reported that a resident on Whippoorwill Rd has been picking up trash and requested some trash bags.  Steve will give her some trash bags for her use in picking up trash along Township roads.

ZONING INSPECTOR (not present)

  1. No Written report presented.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #20-60: Motion by Michael to purchase booms and spill pads at an estimated cost of $752.58 from Absorbents for Less.com and a Dell Latitude 5500 – 15” screen  at an estimated cost of $1,54.68 from Quality IP and vienlite at an estimated cost of $571.50 from EMP and Extech IR 200 Forehead InfraRed Thermometer at an estimated cost of $149.99 from Test Equipment Depot, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-61: Motion by Michael hire Ken Bator to the fire department pending background check physical and drug screen seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-62: Motion by Dunn to add 5 emails at $5 per month for fire department, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-63: Motion by Michael to adjourn at 8:18 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                

2020 Easter Egg Hunt Canceled

Due to the Governor’s orders regarding the COVID-19 concerns we will sadly need to cancel the Palmyra Easter Egg Hunt that was scheduled on 4/4/2020.

Unofficial Meeting Minutes for 3/24/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 10, 2020 were approved as presented.

RESOLUTION #2020-46: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24089   RICKY D BENNETT WAGES 03/01/20-03/15/20 588.87
24090   R. STEVEN COSS JR WAGES 03/01/20-03/15/20 1,730.23
24091   DONALD J LUTZ WAGES 03/01/20-03/15/20 601.71
24092   MARK E. GARVIN WAGES 03/01/20-03/15/20 2,002.56
24093   CHELSEA L HARRIS WAGES 03/01/20-03/15/20 218.00
24094   NOLAN KETTLE WAGES 03/01/20-03/15/20 543.60
24095   NICHOLAS R LANSINGER WAGES 03/01/20-03/15/20 284.51
24096   SHAWN A SCHRECKENGOST WAGES 03/01/20-03/15/20 373.69
24097   OHIO EDISON STREET LIGHTS 366.84
24098   TIME WARNER CABLE MONTHLY SERVICE 94.99
24099   VERIZON WIRELESS MONTHLY SERVICE 7.05
24100   CONRAD’S DISPOSAL INC TRASH SERVICE 69.00
24101   CARTER LUMBER CHAPEL BLDG SUPPLIES 1,760.81
24102   FARMERS NATIONAL BANK VISA PURCHASES 2,049.30
24103   UH EMS INSTITUTE ½ ADVANCED EMT COURSE 1,250.00

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. February receipts were $16,775.15.
  3. Requested reimbursement for telephone expenses due to business closure.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented certified road mileage.

RESOLUTION #2020-47: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2019, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Briefly discussed time clock. Trustees would like to move forward with the card option instead of fingerprint option. Will get cost information for next meeting.
  2. Reported he was ready to move forward with zoning secretary applications.

RESOLUTION #2020-48: Motion by Deffenbaugh to hire Lori Michael as zoning secretary, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-Abstain.

  • Reported that Bill Steiner did not send a one-year recycling contract is on hold.
  • Reported the Commissioners’ were to hold four public hearings on the proposed rates for recycling and the cost will be billed to the residents. These public hearings have been cancelled.
  • Reported per Bill Steiner that some of the Township’s have cancelled spring clean-up.  Trustees did not make a decision to cancel spring cleanup yet and will wait to see how things are going with the COVID -19 virus.
  • Reported that Portage Recycling is applying for a grant for 2021 for collecting tires.  No tires will be collected in 2020.
  • Reported the complaint on a draining issue at 3749 Mahoning Rd was due to a pipe on a resident’s property.
  • Discussed zoning meetings during this crisis.

RESOLUTION #2020-49: Motion by Dunn to cancel the April Zoning meetings, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE DUNN

  1. Discussed the Easter Egg Hunt.

RESOLUTION #2020-50: Motion by Dunn to cancel the Easter Egg Hunt due to concerns of the virus and people gathering, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported a resident who wants to purchase the Depot and fix it up contacted him.  The Township does not own the Depot, it is owned by a private individual.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included department activity.
  2. Reported the Chapel is almost finished and the trustees will need to decide the fees for use of the  Cemetery Chapel.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-51: Motion by Dunn to purchase station generator 30kw natural gas fueled 200-amp complete with auto start transfer switch insulated from Wesley Electric at an estimated cost of $16,747.00 seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-52: Motion by Michael to purchase generator for 2016 2400 HydroMax Generator Model #HM-240  at an estimated cost of $2,411.43 seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-53: Motion by Michael to close the station to non-essential personnel effective immediately, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

  1. No report presented.

Safety Issues

None

Open Communication

None

RESOLUTION #20-54:  Motion by Michael to adjourn at 10:32 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________ James Deffenbaugh, Trustee                                                       Robert Dunn, Tr t

Unofficial Minutes 3/10/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 25, 2020 were approved as presented.

RESOLUTION #20-43: Motion by Dunn to approve and pay the bills, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

24060   RICKY D BENNETT WAGES 02/16/20-02/29/20 411.89
24061   R. STEVEN COSS JR WAGES 02/16/20-02/29/20 1,909.01
24062   DONALD J LUTZ WAGES 02/16/20-02/29/20 404.26
24063   MARK E. GARVIN WAGES 02/16/20-02/29/20 1,961.27
24064   CHELSEA L HARRIS WAGES 02/16/20-02/29/20 374.86
24065   NOLAN KETTLE WAGES 02/16/20-02/29/20 484.31
24066   SHAWN A SCHRECKENGOST WAGES 02/16/20-02/29/20 241.39
24067   ROBERT SWAUGER WAGES 02/16/20-02/29/20 149.20
24068   KATHLEEN S COFOJOHN SALARY 02/01/20-02/29/20 1,396.21
24069   JAMES H. DEFFENBAUGH SALARY 02/01/20-02/29/20 620.32
24070   ROBERT C DUNN SALARY 02/01/20-02/29/20 851.91
24071   HENRY A. MICHAEL SALARY 02/01/20-02/29/20 911.18
24072   SANDRA M. NUTTER SALARY 02/01/20-02/29/20 588.79
24073   DOMINION EAST OHIO MONTHLY SERVICE 279.50
24074   VERIZON WIRELESS MONTHLY SERVICE 43.90
24075   RICOH USA INC COPIER MAINTENANCE 17.93
24076   QUILITY IP MONTHLY SERVICE 938.50
24077   PETTIGREW HARDWARE STATION REPAIRS 512.85
24078   CITY FO RAVENNA DISPATCH FEES    5,243.43
24079   PORTAGE CO SOLID WASTE MANAGEMENT RECYCLE CHARGE 2020 (HOLD NO AGREEMENT IN PLACE) 3,000.00
24080   A M DOOR & SUPPLY REPLACE GARAGE DOORS 1,296.00
24081   THE RECORD COURIER LEGAL NOTICES AND EMPLOYMENT ADVERTISEMENT 303.75
24082   NYTOA TATICAL TRAINING FOR 2 599.98
24083   PORTAGE CO COMBINED HEALTH DISTRICT SEMI PUBLIC WASTE WATER TREATMENT FEE 275.00
24084   PRAXIAR DISTRIBUTION INC EMS SUPPLIES 189.55
24085   STEVE COSS REIMBURSE NAILS FOR CHAPEL 43.44
24086   TREASURER STATE OF OHIO DRIVING RECORD REQUEST 130.00
24087   CENTURYLINK MONTHLY SERVICE 169.92
24088   OHIO EDISON MONTHLY SERVICE 618.44
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,698.30
EFT   TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 546.37
EFT   OPERS MONTHLY PENSION 3,253.49
EFT   OP&F MONTHLY PENSION 2,065.51
EFT   BWC 2020 INSTALLMENT 1,259.91

FISCAL OFFICER REPORT

  1. Presented February bank reconciliations and P.O.’s..
  2. Presented zoning secretary applications.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed Health District meeting and reported he could not attend and hoped Bob or Jim could attend. The purpose of the meeting was to elect the board of directors. 
  2. Reported that a complaint about the intersection of 225 and Cableline Rd was under control of the state.  The state said there are not enough fatalities at the location to warrant additional measures other than the current stop sign.
  3. Reported he discussed roadside mowing with Ed Samec Paris Township Trustee. 

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase request.
  2. Discussed insurance adjuster reports from storm damage.

RESOLUTION #20-44: Motion by Dunn to hire Deerfield Exterior LLC to replace roof on garage and concession stand at an estimated cost of $9,500 and $1,300 respectively due to storm damage, seconded by Michael.

Roll Call:  Michael-yes, Dunn-yes.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF

  1. Written report presented which included updates.
  2. Discussed protocol for Coronavirus from 911 calls to transport to cleanup from transport.

Open Communication

None

Safety Issues

Steve Coss reported he spoke with Jim and there will be no tires taken at cleanup.

RESOLUTION #20-45: Motion by Michael to adjourn at 7:59 pm seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                            

Legal notice for Zoning meetings

Palmyra Township Board of Zoning Commissions regular meetings will be held at 7:00PM on the second Thursday of each month. The Palmyra Township Board of Zoning Appeals meet on the 4th Thursday of each month at 7:00 pm only as needed. All meetings held at the Palmyra Fire Station, 3956 State Route 225, Diamond, OH 44412

Unofficial Meeting Minutes for 2/25/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 11, 2020 were approved as presented.

RESOLUTION #2020-36: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24040-24042   VOID VOID 0.00
24043   RICKY D BENNETT WAGES 02/01/20-02/15/20 434.14
24044   R. STEVEN COSS JR WAGES 02/01/20-02/15/20 2,385.73
24045   DONALD J LUTZ WAGES 02/01/20-02/15/20 566.18
24046   MARK E. GARVIN WAGES 02/01/20-02/15/20 1,874.48
24047   CHELSEA L HARRIS WAGES 02/01/20-02/15/20 180.65
24048   NOLAN KETTLE WAGES 02/01/20-02/15/20 939.83
24049   SHAWN A SCHRECKENGOST WAGES 02/01/20-02/15/20 603.08
24050   OHIO EDISON STREET LIGHTS 366.84
24051   TIME WARNER CABLE MONTHLY SERVICE 94.99
24052   VERIZON WIRELESS MONTHLY SERVICE 7.07
24053   CONRAD’S DISPOSAL INC TRASH SERVICE 44.00
24054   FARMERS NATIONAL BANK VISA PURCHASES 83.33
24055   UH EMS INSTITUTE EMT BASIC COURSE X 2 2000.00
24056   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 370.58
24057   MYERS EQUIPMENT CORP REPAIRS 4700 495.24
24058   DIAMOND BUILDING SUPPLY REPAIRS – SHOP DOORS 9.19
24059   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,138.50

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Reported Palmyra was approved for the NOPEC Energizing Communities grant for expenditures including installing insulation in the Cemetery Chapel and converting to LED lighting in the Township buildings.
  3. Was sworn in as Fiscal Officer for 4/1/20-3/31/24 term.

Ben Gardener of Quality IP presented options for a new time clock system with two stations and badges per Trustees request.  Ben also answered questions regarding a Voice over IP phone system.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported Dominion would be checking for gas leaks.

TRUSTEE DEFFENBAUGH

  1. Gordon working on water system at this time.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included department activity.
  2. Discussed what expenditures were needed to finish Cemetery Chapel.

RESOLUTION #2020-37: Motion by Michael to approve material and labor to finish chapel including insulation, ceiling, fascia, soffit and cedar wrap at an estimated cost of $6,200, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-38: Motion by Michael to accept resignation of Andrea Wilson Redfearn from the fire department effective 2/25/20, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-39: Motion by Michael to accept resignation of Chelsea Harris from Lieutenant Position of the fire department effective 2/25/20, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-40: Motion by Michael to approve Robert Swauger to the position of Captain of Fire Department, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-41: Motion by Michael to approve Brian Kelderhouse to the position of Lieutenant of Fire Department, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

  1. No report presented.

Safety Issues

None

Open Communication

None

RESOLUTION #20-42:  Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee s”,”content-analysis.language-notice”:”Your site language is set to {language}.”,”content-analysis.language-notice-contact-admin”:”Your site language is set to {language}. If this is not correct, contact your site administrator.”,”content-analysis.highlight”:”Highlight this result in the text”,”content-analysis.nohighlight”:”Remove highlight from the text”,”content-analysis.disabledButton”:”Marks are disabled in current view”,”a11yNotice.opensInNewTab”:”(Opens in a new browser tab)”},”isRtl”:””,”isPremium”:””,”addKeywordUpsell”:{“title”:”Would you like to add more than one keyphrase?”,”intro”:”Great news: you can, with {{link}}Yoast SEO Premium{{\/link}}!”,”link”:”https:\/\/yoa.st\/pe-premium-page?php_version=7.4&platform=wordpress&platform_version=5.2.5&software=free&software_version=11.5&days_active=>30″,”other”:”Other benefits of Yoast SEO Premium for you:”,”buylink”:”https:\/\/yoa.st\/add-keywords-popup?php_version=7.4&platform=wordpress&platform_version=5.2.5&software=free&software_version=11.5&days_active=>30″,”buy”:”Get Yoast SEO Premium”,”small”:”1 year free support and updates included!”,f

2/13/2020 ZC Meeting Minutes

Chairman Vaughan called meeting to order at 7:00 pm.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Roll was called and the following members were present: Mike Chilson, Jim Crawford Brad Vaughan and Kathy Cofojohn. Sandy Nutter was also present.

Motion by Chilson to accept the minutes of January 9, 2020, seconded by Vaughan.

Roll Call: Chilson-yes, Vaughan – yes, Crawford-yes.

OLD BUSINESS:

Reviewed questions they had about Sections 500 and 600.  Need additional explanation from Trustees and Fire Chief on items in book.

Keep 2nd Thursday of month for meetings.

NEW BUSINESS:

The Board discussed items in Section 700 and 800.

Chairman Vaughan requested the Board review section 900 of the zoning resolution for discussion at the next meeting.

Sandy gave her report and presented report from 2019 zoning activity.

Motion by Chairman Vaughan to adjourn at 8:01pm: seconded by Chilson.

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