Unofficial Meeting Minutes for 10/12/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting September 23, 2021 were approved as presented.

Minutes from public hearing October 7, 2021 were approved as presented.

RESOLUTION #21-175: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

25021 RICKY D BENNETTWAGES 09/16/21-09/30/21409.85
25022 R. STEVEN COSS JRWAGES 09/16/21-09/30/211,875.16
25023 TIMOTHY F KOHLWAGES 09/16/21-09/30/21476.89
25024 MARK E. GARVINWAGES 09/16/21-09/30/212,135.09
25025 MITCHELL R GRAFWAGES 09/16/21-09/30/21389.20
25026 GREYSON C HENDERSONWAGES 09/16/21-09/30/21271.44
25027 NICHOLAS R LANSINGERWAGES 09/16/21-09/30/21629.67
25028 MARLAINA LEWISWAGES 09/16/21-09/30/21181.99
25029 ANTHONY POPIOWAGES 09/16/21-09/30/21997.96
25030 JENNIFER STANAITISWAGES 09/16/21-09/30/21284.45
25031 KATHLEEN S. COFOJOHNSALARY 09/01/21-09/30/211,576.94
25032 ROBERT C DUNNSALARY 09/01/21-09/30/21868.73
25033 HENRY A. MICHAELSALARY 09/01/21-09/30/21911.47
25034 LORI M MICHAELWAGES  09/01/21-09/30/2166.81
25035 SANDRA M. NUTTERSALARY 09/01/21-09/30/21598.52
25036 BRADLEY E VAUGHANSALARY 09/01/21-09/30/21953.48
24037 DOMINION EAST OHIOMONTHLY SERVICE131.39
25038 VERIZON WIRELESSMONTHLY SERVICE44.05
25039 RICOH USA INCCOPIER MAINTENANCE20.72
25040 QUALITY IPMONTHLY SERVICE1229.14
25041 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
25042 PETTIGREW HARDWARE & FEEDFD REPAIRS41.23
25043 GORDON BROTHERS INCMONTHLY LEASE150.00
25044 OHIO EDISONMONTHLY SERVICE387.96
25045 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES408.01
25046 PO. CTY. SOLID WASTE DISTRIC2021 RECYCLE FEES3,000.00
25047 PRAXAIR DISTRIBUTIONS INCEMS SUPPLIES45.50
25048 JOHN’S TOWING & REPAIRTOW 2011245.00
25049 MAACO AUTO PAINTING & BADYWORKS CENTERPAINT 20261,500.00
EFT LOVES COUNTRY STORESFUEL388.68
EFT LOVES COUNTRY STORESFUEL287.72
EFT LOVES COUNTRY STORESFUEL267.72
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX2,292.06
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX525.57
EFT OPERSMONTHLY PENSION3,106.68
EFT OP&FMONTHLY PENSION2,438.49
EFT BWC2021 INSTALLMENT1,029.76
EFT ODJFS3RD QTR UNEMPLOYMENT TAX101.81

FISCAL OFFICER REPORT

  1. Presented B.C.’s and P.O.’s and miscellaneous correspondence.
  2. Presented September bank reconciliation.
  3. Discussed errors found on bills and going through township records.
  4. Discussed the difference between bonds and employee dishonesty and faithful performance of duty policy for elected officials and department heads.

RESOLUTION #21-176: Motion by Vaughan WHEREAS, Palmyra Township, Portage County is a member of the Ohio Township Association Risk Management Authority (OTARMA), a political subdivision risk pool established pursuant to Ohio Revised Code hereinafter “ORC,” 2744.081; WHEREAS, in accordance with ORC 3.061, the township must adopt a policy by resolution to allow the use of an “employee dishonesty and faithful performance of duty” coverage document, rather than a surety bond, to cover loss by fraudulent or dishonest actions of employees and failure of employees to faithfully perform duties; the following shall apply to the policy:

1.An officer, employee, or appointee shall be considered qualified to hold the office or employment, without acquiring a bond, on the date the oath of office is taken, certified, and filed as required by law.

2.An officer, employee, or appointee shall have the employee dishonesty and faithful performance of duty policy in effect before the individual’s term of office or employment and the officer, employee or appointee shall not commence the discharge of duties until coverage is documented.

3.All officers, employees, or appointees who would otherwise be required to file a bond before commencing the discharge of duties shall be covered by and are subject to the employee dishonesty and faithful performance of duty policy instead of a surety bond requirement.

4.The coverage amount for an officer, employee, or appointee under an employee dishonesty and faithful performance of duty policy shall be equal to or greater than the maximum amount of the bond otherwise required by law.

5. Elected officials, prior to taking the oath of office and holding office, shall obtain approval of the intent to use the township’s OTARMA coverage agreement and affirm that the township’s coverage complies with ORC 3.061. Said approval shall be obtained by the Palmyra Township, Portage County.

WHEREAS, Palmyra Township, Portage County’s, “employee dishonesty and faithful performance of duty policy” through the OTARMA coverage document complies with ORC 3.061: and

NOW, THEREFORE, BE IT RESOLVED, that on this date October 12, 2021, the Palmyra Township,

Portage County hereby authorizes the township to purchase and use “employee dishonesty and faithful performance of duty policy” through OTARMA instead of individual surety bonds for officers, employees, and appointees who are otherwise required by law to acquire a bond before entering upon the discharge of duties. Dunn seconded the motion.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

  • Discussed FO need for a fiscal officer assistant to help with the many added responsibilities of the office. Presented an estimated cost of such an assistant.  Reported need for such an assistant to be a Palmyra Township resident so the FO could train the assistant to become the next FO.
  • Reported FO plans to retire 3/31/22.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Discussed Quality IP web hosting quote.  Requested permission to discuss changes with XCom Ohio about our website before deciding regarding this matter.  Trustees were good getting more information on the website.

TRUSTEE DUNN

  1. Asked if Trunk or Treat was on the sign out front. Steve responded yes.

TRUSTEE MICHAEL

  1. Discussed drug screening of CDL drivers and reported need to assign a new trustee as the CDL Supervisor.

DEPARTMENT REPORTS

ZONING INSPECTOR 

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-177: Motion by Dunn to approve the purchase of approximately 7 yards of concrete for footers at an estimated cost of $1,100 from Stamm, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

FIRE CHIEF

  1. Written report presented which included updates on department activities and purchase requests.
  2. Discussed cost of M-1 rental and requested Chief Garvin to return the 1-M cylinder.

RESOLUTION #21-178: Motion by Dunn to accept reduced rate for Haz-mat call of oil spill on Jones Road April 8,2020 billed at $4,975.98 accepting $4,055.82 for this call, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-179: Motion by Vaughan to approve rental bill of air cylinder 1-M in the amount of $45.50 from Praxair and vinyl from Sign Warehouse at an estimated cost of $289.40 and 6 batteries for ICOM portable radios at an estimated cost of $297 from Cut-rate Batteries and 1 set of turnout gear coats and pants at estimated cost of $2,300 and 1 set of helmets at an estimated cost of $340 from Fire Force, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes

Open Communication

Discussed trustee training with Megan Coss.

Safety Issues

None

RESOLUTION #21-180: Motion by Vaughan to adjourn at 8:24 pm seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Public Hearing 10/7/2021 unofficial minutes

Public hearing called to order by Chairperson Vaughan at 7:00 p a.m. with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. Others present included Tom Cowen, Mike Wohlwend, Owen MacMillon, Nicole Jones, Lori Michael, Connie Barber, Linda Spencer, Butch Spencer, Jane Heavner, Joyce Stanley, Angela Brissey, Karen McLay, Mitch McLay, Tom Grund, Will Vesia, Cindy Vesia, Bill Vesia,, Natalie Dechant Reele, Beth Vesco Mock, Pinky Patel, Rakesh Patel, Terry Mott and Jennifer Grey and others who did not sign the attendance form.

Chairman Vaughan led all in attendance with the Pledge of Allegiance.

Chairman Vaughan instructed the crowd as to the purpose of the public hearing and the rules to follow.  The purpose of the public hearing was to decide whether a portion (2.91 acres according to application) of parcel 26-104-00-00-107-000 located on Tallmadge road between the old school and the Brissey residence should be rezoned from residential to commercial for the purpose of constructing a Dollar General Store.

Tom Cowen and Mike Wohlwend reviewed the proposed plans and changes made to the plans to accommodate the Brissey concerns based on the Board of Zoning Commission public hearing.

Each Trustee was given time to ask questions.  Their questions included why build another Dollar General When there are 11 stores within just ten miles; How would they help schools, township and fire department and how much of the investment would be for the Township.  Tom Cowen reported that the density was not a problem because the Dollar Generals are very profitable. He further explained that Dollar General store have a literacy program across the country. The Township may or may not benefit from the literacy program. He also reported the investment is in the building only.

Few residents were in favor of the construction of a Dollar General Store.  Their comments included that they could save gas money by locating the store in the township; Dollar General sells different items than the current convenience store, increase in tax base and revenue were also mentioned.

Most residents were not in favor of the Dollar General being located in the Township of Palmyra.  Their concerns included that Palmyra does not need a Dollar General when so many are very close by; opening a convenience store could potentially put the current Little Village Shopper out of business; what happens when the Dollar General goes out of business and another unwanted business locates the area.

Angela Brissey, resident most affected by the proposal, took the floor and explained all the concerns not only with the Dollar General proposal but also the current store located on her west side.  Her concerns included the delivery noise; dust and construction mess; inability to sell her home; and safety concerns as she currently reports drug activity in the parking lot of Palmyra Little Village Shopper to the Portage County Sherriff’s office because they can’t make it to the scene in time to catch the activity. One resident commented that the zoning in place should protect the Brissey’s from this change.

The crowd was reminded that the matter before the Board was to decide whether to amend the zoning resolution of that property from residential to commercial.

RESOLUTION #21-173:  Motion by Vaughan   to amend the zoning resolution and change 2.91 acres of parcel 26-104-00-00-107-000 from residential to commercial use property, seconded by Dunn.

Roll Call: Vaughan-No, Dunn-No, Michael-No.

RESOLUTION #21-174:  Motion by Vaughan to adjourn at 8:01 p.m., seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes, Dunn-yes.

___________________________                                __________________________________

Bradley Vaughan, Chairperson                                     Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________

Robert Dunn, Vice- Chairman                                       Henry Michael, Trustee

Unofficial Meeting Minutes 9/23/2021

Regular Meeting called to order at 12:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Vice Chairman Dunn led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 14, 2021 were approved as presented.

RESOLUTION #2021-169: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

EFT LOVES TRAVEL STOPSFUEL PURCHASES199.83
24997 VOIDVOID0.00
24998 RICKY D BENNETTWAGES 09/01/21-09/15/21483.32
24999 R. STEVEN COSS JRWAGES 09/01/21-09/15/211,875.16
25000 TIMOTHY KOHLWAGES 09/01/21-09/15/21546.72
25001 MARK E. GARVINWAGES 09/01/21-09/15/212,342.04
25002 MITCHELL R GRAFWAGES 09/01/21-09/15/21408.39
25003 GREYSON C HENDERSONWAGES 09/01/21-09/15/21574.50
25004 NICHOLAS R LANSINGERWAGES 09/01/21-09/15/21345.19
25005 MARLIANA LEWISWAGES 09/01/21-09/15/21181.99
25006 ANTHONY POPIOWAGES 09/01/21-09/15/21462.72
25007 JENNIFER STANAITISWAGES 09/01/21-09/15/21163.95
25008 VERIZON WIRELESSMONTHLY SERVICE7.04
25009 TIME WARNER CABLEMONTHLY SERVICE94.99
25010 OHIO EDISONMONTHLY SERVICE1,105.00
25011 FARMERS NATIONAL BANKVISA PURCHASES1,454.79
25012 KOKOSING MATERIALS INCROAD SUPPLIES574.72
25013 COPLEY OHIO NEWSPAPERSSPECIAL MEETING NOTICE 8/20/2122.00
25014 SAFELITE FULLFILLMENT INCREPAIRS 2011289.97
25015 FIRE FORCE INCTURNOUT BOOTS970.00
25016 POSTER COMPLIANCE CENTER1 YR SERVICE62.95
25017 TED A. BIERY/BIERY GARAGE DOORSSTATION REPAIRS975.00
25018 D & T P M & TRUCK REPAIR LLCANNUAL PUMP TEST 2013200.00
25019 SUB-AQUATICS INC/BREATHING AIR SYSTEMSSEMI ANNUAL MAINTENANCE AGMT669.50
25020 H. LULI CONSTRUCTION COMPANY2021 CHIP SEAL WHIP SECTONS B D & E33,800.00

FISCAL OFFICER

  1. Reported need to amend permanent appropriations within general fund.

RESOLUTION #2021-170: Motion by Dunn to amend permanent appropriations within general fund as follows increase 1000-410-190 by $4,000 and decrease 1000-410-211 by 1,200 and 1000-410-213 by $200 and 1000-410-323 by $200 and 1000-410-351 by $400 and 1000-410-430 by $2,000, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Briefly discussed ODOT Township Roads Stimulus grant. Steve is working on the grant.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE MICHAEL

  1. Reported the Portage County Sherriff’s office would like to have a Trunk or Treat at the Park 10/23/21.
  2. Reported a number of emails are coming in regarding the public hearing zoning resolution amendment.  Responding to encourage people to show up at the hearing to voice their concerns.

DEPARTMENT REPORTS:

ZONING INSPECTOR

  1. Written report presented.
  2. Chris Sutcliff as present to voice his concerns regarding zoning violation letters he has received for property located at 4064 SR 225.  He reported he has addressed the issues and would prefer a phone call the next time there is an issue.

ROAD SUPERVISOR (not present)

  1. No written report presented.

FIRE CHIEF

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-171: Motion by Vaughan to approve renewal of Active 911 at an estimated cost of $390 and semi-annual maintenance of air trailer at an estimated cost of $669.50 and repair door at an estimated cost of $975 from Biery Garage Doors and towing of 2011 at an estimated cost of $250 and purchase a new lockset at an estimated cost of $552 from American Lockset and copy paper at an estimated cost of $35, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

Open Communication

Terry Mott asked why they are not trying to rezone 5 acres vs. almost 3 acres of property for Dollar General.  Trustee Michael responded there is a public hearing on 10/7/21 at 7pm to discuss rezoning of property.

Safety Issues

None

RESOLUTION #21-172:  Motion by Michael to adjourn at 1:01 p.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes for 8/24/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustee Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from budget hearing on July 13, 2021 were approved as presented.

Minutes from regular meeting on July 13, 2021 were approved as presented.

RESOLUTION #2021-124: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24916 RICKY D BENNETTWAGES 07/01/21-07/15/21415.39
24917 R. STEVEN COSS JRWAGES 07/01/21-07/15/211,873.16
24918 TIMOTHY KOHLWAGES 07/01/21-07/15/21403.41
24919 MARK E. GARVINWAGES 07/01/21-07/15/211,838.72
24920 NICHOLAS R LANSINGERWAGES 07/01/21-07/15/21498.44
24921 ROBERT SWAUGERWAGES 07/01/21-07/15/21305.77
24922 TIME WARNER CABLEMONTHLY SERVICE94.99
24923 VERIZON WIRELESSMONTHLY SERVICE7.04
24924 OHIO EDISONMONTHLY SERVICE386.35
24925 WARREN SPRING CO LLCREPAIRS 4700400.26
24926 FARMERS NATIONAL BANKVISA PURCHASES522.87

FISCAL OFFICER

  1. Discussed status of ARP grant application process.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Presented Sandy‘s report and discussed proceeding with legal action for violation of Article VII Section 701 A. of the zoning resolution for property located at 10264 Tallmadge Road, Diamond OH.

RESOLUTION #2021-125: Motion by Vaughan to have the Portage County Prosecuting Attorney proceed with legal action for violation of Article VII Section 701A of the zoning resolution for property located at 10264 Tallmadge Road, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

  • Presented Letter of interest and resume from Megan Coss for a position on the Board of Zoning Commissions.

RESOLUTION #2021-126: Motion by Vaughan to appoint Megan Coss to position on the Board of Zoning Commissions position expiring 12/31/22, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

TRUSTEE DUNN (not present)

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-127: Motion by Vaughan to approve purchase tire for 4700 from Loves  at an estimated cost of $375, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #2021-128: Motion by Michael to hire Mitchell Graf, Zach Freyn and Marlaina Lewis to the fire department pending background check, physical and drug screen, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

RESOLUTION #2021-129: Motion by Michael to enter into executive session at 9:59am to consider purchase of property, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

Chairman Vaughan call the meeting back to order at 10:19 am and reported there was nothing new to report.

Discussed chip seal project quotes briefly.  Decided to put off cemetery chip seal at this time.

RESOLUTION #2021-130: Motion by Vaughan to hire H Luli Construction to chip seal Whippoorwill sections B, D & E at an estimated cost of $33,800, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

RESOLUTION #2021-131: Motion by Michael to activate one more Loves Express cards to be locked in 3500, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-132:  Motion by Vaughan to adjourn at 10:35 a.m., seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes 8/10/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting July 27, 2021 were approved as presented.

RESOLUTION #21-133: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24927 RICKY D BENNETTWAGES 07/16/21-07/31/21463.39
24928 R. STEVEN COSS JRWAGES 07/16/21-07/31/211,918.53
24929 TIMOTHY F KOHLWAGES 07/16/21-07/31/21462.74
24930 MARK E. GARVINWAGES 07/16/21-07/31/212,040.01
24931 NICHOLAS R LANSINGERWAGES 07/16/21-07/31/21163.39
24932 JENNIFER STANAITISWAGES 07/16/21-07/31/21140.50
24933 ROBERT SWAUGERWAGES 07/16/21-07/31/21152.72
24934 KATHLEEN S. COFOJOHNSALARY 07/01/21-07/31/211,575.93
24935 ROBERT C DUNNSALARY 07/01/21-07/31/21868.41
24936 HENRY A. MICHAELSALARY 07/01/21-07/31/21911.19
24937 SANDRA M. NUTTERSALARY 07/01/21-07/31/21598.36
24938 BRADLEY E VAUGHANSALARY 07/01/21-07/31/21953.12
24939 DOMINION EAST OHIOMONTHLY SERVICE101.00
24940 VERIZON WIRELESSMONTHLY SERVICE44.10
24941 RICOH USA INCCOPIER MAINTENANCE10.69
24942 QUALITY IPMONTHLY SERVICE1,089.21
24943 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24944 PETTIGREW HARDWARE & FEEDSTATION/2026 REPAIRS196.66
24945 GORDON BROTHERS INCMONTHLY LEASE150.00
24946 CHRISTINE MOOREREIMBURSE BCI36.00
24947 AMS TITLE AGENCY INCFEES 10699 WHIP FINAL JUDICIAL REPORT110.00
24948 KOKOSING MATERIALS INCROAD SUPPLIES4,184.32
24949 PRAXAIR DISTRIBUTIONS INCEMS SUPPLIES24.50
24950 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES320.50
24951 COIA IMPLEMENT SALES INCCEMETERY/PARK REPAIRS48.54
24952 MITCHELL GRAFREIMBURSE BCI36.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX2,468.06
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX411.58
EFT OPERSMONTHLY PENSION3,070.34
EFT OP&FMONTHLY PENSION2,084.06
EFT BWC2021 INSTALLMENT1,029.76

State Representative District 75 Gail Pavliga was present to discuss she is working on in the State House at this time.

FISCAL OFFICER REPORT

  1. Presented B.C.’s and P.O.’s and miscellaneous correspondence.
  2. Presented July bank reconciliation.

RESOLUTION #21-134: Motion by Michael to enter into an agreement with Farmers National Bank for the Public Funds Sweep with an interest rate that matches Star Ohio plus, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-135: Motion by Dunn to amend permanent appropriations for fund 2272 and increasing 2272-230-100-000 by $67,000 and 2272-230-215-000 by $6,000 and 2272-230-360-0000 by $11,000, totaling $$84,000 seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-136: Motion by Dunn to remove items from inventory as presented in exhibit A, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-137: Motion by Vaughan to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #21-138: Motion by Vaughan to approve using the $1,000 OTARMA Fire Grant to help defray the excess cost of the SCBA’s, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

  • Presented cemetery deeds for signature.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Requested updated department pictures for the fair board.

TRUSTEE MICHAEL

  1. Discussed NOPEC green community packet for review.
  2. Presented the bridge report for review.
  3. Presented Life Force Closure Authorizations.

RESOLUTION #2021-139: Motion by Michael that we sign and date closure authorizations for run numbers 19-0312 and 20-0224 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-140: Motion by Michael that we sign and date the closure authorizations for run numbers 20-0178 and 20-0251 and write off the balances because the soft billing reinstated for Paris Township in accordance with township policy such EMS charges shall be written off, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-141: Motion by Michael to approve purchase of approximately 50 tons of #57 slag for fire department and park at an estimated cost of $22 from Lafarge, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

ZONING INSPECTOR (not present)

  1. No Written report presented.

FIRE CHIEF

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-142: Motion by Dunn to approve purchase of rear passenger door for 2026 at an estimated cost of $367.20 from Ebay and paint 2026 at an estimated cost of $1,500 from Maaco Collision & Auto Painting Center and purchase a new front door lock set at an estimated cost of $450 from US Hardware, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-143: Motion by Dunn to hire Jessica Greer to fire dept. pending background check, physical and drug screening, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-144: Motion by Michael to enter into executive session at 8:075 pm to discuss property purchase, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

Chairman Vaughan called meeting back to order at 8:15 pm

RESOLUTION #21-145: Motion by Michael to purchase approximately 5 acres of property located directly behind cemetery at a cost of $8,000 per acre and $1,800 survey fees, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-146: Motion by Michael to amend permanent appropriations within fund 1000 by decreasing 1000-760-730 by $12,600 and 1000-760-740 by $15,000 and increasing 1000-760-710 by $27,600 and to amend permanent appropriations within fund 2041 by decreasing 2041-410-190 by $5,050 and 2041-410-211 by $1,700 and 2041-410-360 by $1,500 and increasing 2041-760-710 by $8,250, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-147: Motion by Vaughan to adjourn at 8:17 pm seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes for 7/27/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustee Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from budget hearing on July 13, 2021 were approved as presented.

Minutes from regular meeting on July 13, 2021 were approved as presented.

RESOLUTION #2021-124: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24916 RICKY D BENNETTWAGES 07/01/21-07/15/21415.39
24917 R. STEVEN COSS JRWAGES 07/01/21-07/15/211,873.16
24918 TIMOTHY KOHLWAGES 07/01/21-07/15/21403.41
24919 MARK E. GARVINWAGES 07/01/21-07/15/211,838.72
24920 NICHOLAS R LANSINGERWAGES 07/01/21-07/15/21498.44
24921 ROBERT SWAUGERWAGES 07/01/21-07/15/21305.77
24922 TIME WARNER CABLEMONTHLY SERVICE94.99
24923 VERIZON WIRELESSMONTHLY SERVICE7.04
24924 OHIO EDISONMONTHLY SERVICE386.35
24925 WARREN SPRING CO LLCREPAIRS 4700400.26
24926 FARMERS NATIONAL BANKVISA PURCHASES522.87

FISCAL OFFICER

  1. Discussed status of ARP grant application process.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Presented Sandy‘s report and discussed proceeding with legal action for violation of Article VII Section 701 A. of the zoning resolution for property located at 10264 Tallmadge Road, Diamond OH.

RESOLUTION #2021-125: Motion by Vaughan to have the Portage County Prosecuting Attorney proceed with legal action for violation of Article VII Section 701A of the zoning resolution for property located at 10264 Tallmadge Road, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

  • Presented Letter of interest and resume from Megan Coss for a position on the Board of Zoning Commissions.

RESOLUTION #2021-126: Motion by Vaughan to appoint Megan Coss to position on the Board of Zoning Commissions position expiring 12/31/22, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

TRUSTEE DUNN (not present)

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-127: Motion by Vaughan to approve purchase tire for 4700 from Loves  at an estimated cost of $375, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #2021-128: Motion by Michael to hire Mitchell Graf, Zach Freyn and Marlaina Lewis to the fire department pending background check, physical and drug screen, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

RESOLUTION #2021-129: Motion by Michael to enter into executive session at 9:59am to consider purchase of property, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

Chairman Vaughan call the meeting back to order at 10:19 am and reported there was nothing new to report.

Discussed chip seal project quotes briefly.  Decided to put off cemetery chip seal at this time.

RESOLUTION #2021-130: Motion by Vaughan to hire H Luli Construction to chip seal Whippoorwill sections B, D & E at an estimated cost of $33,800, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

RESOLUTION #2021-131: Motion by Michael to activate one more Loves Express cards to be locked in 3500, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-132:  Motion by Vaughan to adjourn at 10:35 a.m., seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes 7/13/2021

Regular meeting called to order at 7:11 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting June 18, 2021 were approved as presented.

Minutes from work session June 18, 2021 were approved as presented.

RESOLUTION #21-114: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24881 RICKY D BENNETTWAGES 06/16/21-06/30/21449.27
24882 R. STEVEN COSS JRWAGES 06/16/21-06/30/211,873.16
24883 TIMOTHY F KOHLWAGES 06/16/21-06/30/21532.60
24884 MARK E. GARVINWAGES 06/16/21-06/30/212,245.26
24885 NICHOLAS R LANSINGERWAGES 06/16/21-06/30/21259.03
24886 KATHLEEN S. COFOJOHNSALARY 06/01/21-06/30/211,575.93
24887 ROBERT C DUNNSALARY 06/01/21-06/30/21868.41
24888 HENRY A. MICHAELSALARY 06/01/21-06/30/21911.19
24889 SANDRA M. NUTTERSALARY 06/01/21-06/30/21598.36
24890 BRADLEY E VAUGHANSALARY 06/01/21-06/30/21953.12
24891 VERIZON WIRELESSMONTHLY SERVICE44.45
24892 RICOH USA INCCOPIER MAINTENANCE18.78
24893 QUALITY IPMONTHLY SERVICE1,089.45
24894 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24895 DOMINION EAST OHIOMONTHLY SERVICE108.14
24896 GORDON BROTHERS INCMONTHLY LEASE150.00
24897 OHIO EDISONSTREET LIGHTS387.92
24898 SANDRA NUTTERMILEAGE REIMBURSEMENT10.53
24899 TED A BIERY/BIERY’S GARAGE DOORSSTATION REPAIRS1,575.00
24900 DEERFIELD FARMS SERVICE INCCEM/PARK SUPPLIES131.90
24901 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES786.23
24902 COIA IMPLEMENT SALESFD REPAIRS6.87
24903 JOHN’S TOWINGTOWING 2026 & 2013675.00
24904 SARCHIONE FORD2026 REPAIRS1,000.64
24905 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES382.44
24906 OHIO CAT2013 REPAIRS6,183.67
24907 SCOTT DISPOSALDUMPSTERS – TWP CLEANUP3,990.00
24908 FIRE FORCE INC2019 AFG GRANT PURCHASES8,531.92
24909 KEVIN SHELDONREFUND FIRE LOSS CLAIM12,166.73
24910 BOB SUMEREL TIRERD REPAIRS309.50
24911 OHIO EDISONMONTHLY SERVICE577.87
24912 COPLEY OHIO NEWSPAPERSLEGAL NOTICES – RECORD COURIER72.75
24913 PRAXAIR DISTRIBUTION INCEMS SUPPLIES239.55
24914 LEPPO EQUIPMENTRD REPAIRS580.54
24915 UH OCCUPATIONAL HEALTH PORTAGEPRE-EMPLOYMENT TESTING248.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,219.39
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX497.97
EFT OPERSMONTHLY PENSION3,391.63
EFT OP&FMONTHLY PENSION2,469.91
EFT BWC2021 INSTALLMENT1,029.76
EFT ODJFS2ND QTR UNEMPLOYMENT TAX191.60

FISCAL OFFICER REPORT

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented June bank reconciliation.
  3. Reported need to activate fund 2272 American Rescue Plan Fund

RESOLUTION #21-115: Motion by Vaughan to activate Fund 2272 American Rescue Plan Fund, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

  • Reported need to apply for the American Rescue Plan grant.

RESOLUTION #21-116: Motion by Dunn to apply for the American Rescue Plan Grant estimated to be $304,406.58 in two deposits 12 months apart for the purpose of fire department staffing and dispatch fees, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-117: Motion by Michael to release Kevin Sheldon fire loss claim funds from fire loss 6/4/21, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

  • Presented letter of intent and resume from Lydia Henry for a zoning position.

RESOLUTION #21-118: Motion by Dunn to appoint Lydia to the Board of Zoning Commission position expiring 12/31/25, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Requested to discuss fire department compensation in an executive session later in the meeting.

TRUSTEE DUNN

  1. Reported State Representative requested to speak at August 10 meeting and judges Poland and Fankhauser requested to speak at September 14 meeting.
  2. Requested updated department pictures for the fair board.

TRUSTEE MICHAEL

  1. Asked if the equipment issues related to the storm have been resolved. Rob reported the fax machine is still not working.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

RESOLUTION #21-119: Motion by Michael to approve purchase of two tires from Bob Sumerel Tire at an estimated cost of $310 and to approve repairs of 4700 springs at an estimated cost of $400.26 from Warren Spring and Bobcat valve repair at an estimated cost of $581 from Leppo Equipment, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF (not present)

  1. No report presented.
  2. Rob Swauger was present and asked what the plan of action will be to address fire department staffing.

RESOLUTION #21-120: Motion by Michael to enter into executive session at 8:25 pm to discuss employee compensation, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

Chairman Vaughan called meeting back to order at 8:37 pm

RESOLUTION #21-121: Motion by Michael to set fire department duty crew and responder wages at a base rate of $16 per hour plus $0.50 per certificate and officer, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-122: Motion by Dunn to set effective date of duty and responder wages (Resolution 21-121) as July 16, 2021., seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-123: Motion by Michael to adjourn at 8:40 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes 6/18/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 8, 2021 were approved as presented.

RESOLUTION #2021-105: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24864 RICKY D BENNETTWAGES 06/01/21-06/15/21726.69
24865 R. STEVEN COSS JRWAGES 06/01/21-06/15/212,205.81
24866 TIMOTHY KOHLWAGES 06/01/21-06/15/21781.49
24867 MARK E. GARVINWAGES 06/01/21-06/15/212,278.69
24868 GREYSON HENDERSONWAGES 06/01/21-06/15/21101.11
24869 NICHOLAS R LANSINGERWAGES 06/01/21-06/15/21273.34
24870 ANTHONY POPIO                                                                                                                                                                                                                                                        WAGES 06/01/21-06/15/21148.10
24871 SHAWN A SCHRECKENGOSTWAGES 06/01/21-06/15/21514.36
24872 TIME WARNER CABLEMONTHLY SERVICE94.99
24873 VERIZON WIRELESSMONTHLY SERVICE7.04
24874 OHIO EDISONMONTHLY SERVICE620.11
24875 PORTAGE COUNTY TREASURERCEMETERY RE TAX828.68
24876 MUNICIPAL SIGNS & SALESREPLACE ROAD SIGNS904.95
24877 COPLEY OHIO NEWSPAPERS INCADVERTISE WORKSESSION 5/1118.25
24878 CITY OF RAVENNADISPATCH FEES5,243.43
24879 ADVANCE AUTO PARTSCEMETERY/PARK REPAIRS103.17
24880 FARMERS NATIONAL BANKVISA PURCHASES3,233.61

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Reported need to set budget hearing.

RESOLUTION #2021-106: Motion by Michael to set 2022 budget hearing July 13, 2021 at 7pm with the regular meeting to follow, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Reported clean up went well.  There were 198 cars. We received $100 for the computers.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-107: Motion by Dunn to approve purchase of approximately 150 tons of asphalt at an estimated cost of $64 per ton, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

  • Reported he as not received any chip seal quotes from independent companies yet.

FIRE CHIEF

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-108: Motion by Dunn approve fuel pump repairs to 2026 at an estimated cost of $1,200 from Sarchione Ford and purchase 3 SCBA Lunar thermal imaging/tracking kits (2019 AFG Grant Funding) at an estimated cost of $6,753 and 2 Philips AED at an estimated cost of $338, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #2021-109: Motion by Dunn to begin purchasing fuel from Loves, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed cost recovery billing originally passed in 2016 but never implemented.

Safety Issues

None

Open Communication

None

RESOLUTION #21-110:  Motion by Michael to adjourn at 10:07 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes for 6/8/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting May 25, 2021 were approved as presented.

RESOLUTION #21-98: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

24829 RICKY D BENNETTWAGES 05/16/21-05/31/21505.75
24830 R. STEVEN COSS JRWAGES 05/16/21-05/31/211,888.29
24831 TIMOTHY F KOHLWAGES 05/16/21-05/31/21762.44
24832 MATTHEW K BENNETTWAGES 12/1/20-05/31/2148.49
24833 MARK E. GARVINWAGES 05/16/21-05/31/212,094.53
24834 GREYSON HENDERSONWAGES 05/16/21-05/31/2118.18
24835 BRIAN K KELDERHOUSEWAGES 12/1/20-05/31/2174.75
24836 NICHOLAS R LANSINGERWAGES 05/16/21-05/31/21386.70
24837 ANTHONY POPIOWAGES 05/16/21-05/31/21435.28
24838 LISA SCHRECKENGOSTWAGES 12/1/20-05/31/218.07
24839 SHAWN A SCHRECKENGOSTWAGES 12/1/20-05/31/2118.18
24840 RYAN S SHANKLEWAGES 12/1/20-05/31/21171.74
24841 ROBERT SWAUGERWAGES 12/1/20-05/31/21572.17
24842 BRANDON ZACKWAGES 12/1/20-05/31/21310.93
24843 KATHLEEN S. COFOJOHNSALARY 05/01/21-05/31/211,575.93
24844 ROBERT C DUNNSALARY 05/01/21-05/31/21868.41
24845 HENRY A. MICHAELSALARY 05/01/21-05/31/21911.19
24846 SANDRA M. NUTTERSALARY 05/01/21-05/31/21598.36
24847 BRADLEY E VAUGHANSALARY 05/01/21-05/31/21953.12
24848 VERIZON WIRELESSMONTHLY SERVICE44.16
24849 RICOH USA INCCOPIER MAINTENANCE14.95
24850 QUALITY IPMONTHLY SERVICE1,080.15
24851 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24852 TREASURER STATE OF OHIOQTRLY UAN FEES762.00
24853 GORDON BROTHERS INCMONTHLY LEASE150.00
24854 AG-PROREPAIRS JD910A63.00
24855 D & K MATERIALS INCCEMETERY/PARK SUPPLIES479.41
24856 MITCHELL COMMUNICATIONS INCREPAIRS 2026232.50
24857 LOCALITY MEDIA INCFIRST DUE SOFTWARE2,450.00
24858 PETTIGREW HARDWARE & FEEDFD SUPPLIES46.79
24859 STAMM CONTRACTING CO INCCEMETERY SUPPLIES695.00
24860 DOMINION EAST OHIOMONTHLY SERVICE177.93
24861 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES828.23
24862 TREASURER STATE OF OHIOMARCS RADIOS90.00
24863 JENNIFER STANAITISREIMBURSE BACKGROUND CHECK73.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX2,943.25
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX430.94
EFT OPERSMONTHLY PENSION3,222.50
EFT OP&FMONTHLY PENSION2,209.30
EFT BWC2021 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented May bank reconciliation.
  3. Reported May receipts were $30,569.74.
  4. Presented 2022 Budget for Trustees review and reported the budget hearing needs set at next meeting.
  5. Reported need to change date of next regular meeting.

RESOLUTION #21-99: Motion by Vaughan to change next regular scheduled meeting from 6/22/21 at 9:30am to Friday 6/18/21 at 9:30am, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

Paris Township Trustees Ed Samec and Doreen Spicer and Fire Chief Derek Reed were present to discuss soft billing Paris TWP residents. Trustee Michael stated that Paris Township mutual aide has much improved and soft billing should be reinstated.

RESOLUTION #21-100: Motion by Michael to reinstate soft billing for Paris Township residents, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Reported Portage County Regional Planning is working on a Vision Plan and Comprehensive plan starting in July.

TRUSTEE DUNN

  1. Reported Brett Bencze is moving forward on default of property located at 10699 Whippoorwill Road.  Trustee Dunn and Zoning Inspector Sandy Nutter will continue to request updates regarding the status of this property.
  2. Gary Pritchard was present to complain about grass clippings on cemetery stones. He reported there are two options either use a mulching kit or mow opposite side of discharge. 

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-101: Motion by Michael to approve purchase of used replacement lights for lightbar on 2026 at an estimated cost of $144 from Brooks Government Surplus and approve towing of 2026 at a cost of $250 and purchase copier paper from Staples at an estimated cost of $40, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-102: Motion by Vaughan to hire Christie Moore to the fire department pending physical, drug screen and background check, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #21-103: Motion by Dunn to set a work session to discuss fire department staffing 6/18/21 immediately following the regularly scheduled meeting at 9:30 am, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-104: Motion by Michael to adjourn at 8:09 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee