Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.
Minutes from regular meeting September 23, 2021 were approved as presented.
Minutes from public hearing October 7, 2021 were approved as presented.
RESOLUTION #21-175: Motion by Vaughan to approve and pay the bills, seconded by Dunn.
Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.
BILLS APPROVED AND PAID:
| 25021 | RICKY D BENNETT | WAGES 09/16/21-09/30/21 | 409.85 | |
| 25022 | R. STEVEN COSS JR | WAGES 09/16/21-09/30/21 | 1,875.16 | |
| 25023 | TIMOTHY F KOHL | WAGES 09/16/21-09/30/21 | 476.89 | |
| 25024 | MARK E. GARVIN | WAGES 09/16/21-09/30/21 | 2,135.09 | |
| 25025 | MITCHELL R GRAF | WAGES 09/16/21-09/30/21 | 389.20 | |
| 25026 | GREYSON C HENDERSON | WAGES 09/16/21-09/30/21 | 271.44 | |
| 25027 | NICHOLAS R LANSINGER | WAGES 09/16/21-09/30/21 | 629.67 | |
| 25028 | MARLAINA LEWIS | WAGES 09/16/21-09/30/21 | 181.99 | |
| 25029 | ANTHONY POPIO | WAGES 09/16/21-09/30/21 | 997.96 | |
| 25030 | JENNIFER STANAITIS | WAGES 09/16/21-09/30/21 | 284.45 | |
| 25031 | KATHLEEN S. COFOJOHN | SALARY 09/01/21-09/30/21 | 1,576.94 | |
| 25032 | ROBERT C DUNN | SALARY 09/01/21-09/30/21 | 868.73 | |
| 25033 | HENRY A. MICHAEL | SALARY 09/01/21-09/30/21 | 911.47 | |
| 25034 | LORI M MICHAEL | WAGES 09/01/21-09/30/21 | 66.81 | |
| 25035 | SANDRA M. NUTTER | SALARY 09/01/21-09/30/21 | 598.52 | |
| 25036 | BRADLEY E VAUGHAN | SALARY 09/01/21-09/30/21 | 953.48 | |
| 24037 | DOMINION EAST OHIO | MONTHLY SERVICE | 131.39 | |
| 25038 | VERIZON WIRELESS | MONTHLY SERVICE | 44.05 | |
| 25039 | RICOH USA INC | COPIER MAINTENANCE | 20.72 | |
| 25040 | QUALITY IP | MONTHLY SERVICE | 1229.14 | |
| 25041 | CONRAD’S DISPOSAL INC | MONTHLY SERVICE | 69.00 | |
| 25042 | PETTIGREW HARDWARE & FEED | FD REPAIRS | 41.23 | |
| 25043 | GORDON BROTHERS INC | MONTHLY LEASE | 150.00 | |
| 25044 | OHIO EDISON | MONTHLY SERVICE | 387.96 | |
| 25045 | LIFE FORCE MANAGEMENT INC | AMBULANCE BILLING FEES | 408.01 | |
| 25046 | PO. CTY. SOLID WASTE DISTRIC | 2021 RECYCLE FEES | 3,000.00 | |
| 25047 | PRAXAIR DISTRIBUTIONS INC | EMS SUPPLIES | 45.50 | |
| 25048 | JOHN’S TOWING & REPAIR | TOW 2011 | 245.00 | |
| 25049 | MAACO AUTO PAINTING & BADYWORKS CENTER | PAINT 2026 | 1,500.00 | |
| EFT | LOVES COUNTRY STORES | FUEL | 388.68 | |
| EFT | LOVES COUNTRY STORES | FUEL | 287.72 | |
| EFT | LOVES COUNTRY STORES | FUEL | 267.72 | |
| EFTPS | UNITED STATES TREASURY | PAYROLL WITHHOLDING TAX | 2,292.06 | |
| EFT | TREASURER STATE OF OHIO | PAYROLL WITHHOLDING TAX | 525.57 | |
| EFT | OPERS | MONTHLY PENSION | 3,106.68 | |
| EFT | OP&F | MONTHLY PENSION | 2,438.49 | |
| EFT | BWC | 2021 INSTALLMENT | 1,029.76 | |
| EFT | ODJFS | 3RD QTR UNEMPLOYMENT TAX | 101.81 |
FISCAL OFFICER REPORT
- Presented B.C.’s and P.O.’s and miscellaneous correspondence.
- Presented September bank reconciliation.
- Discussed errors found on bills and going through township records.
- Discussed the difference between bonds and employee dishonesty and faithful performance of duty policy for elected officials and department heads.
RESOLUTION #21-176: Motion by Vaughan WHEREAS, Palmyra Township, Portage County is a member of the Ohio Township Association Risk Management Authority (OTARMA), a political subdivision risk pool established pursuant to Ohio Revised Code hereinafter “ORC,” 2744.081; WHEREAS, in accordance with ORC 3.061, the township must adopt a policy by resolution to allow the use of an “employee dishonesty and faithful performance of duty” coverage document, rather than a surety bond, to cover loss by fraudulent or dishonest actions of employees and failure of employees to faithfully perform duties; the following shall apply to the policy:
1.An officer, employee, or appointee shall be considered qualified to hold the office or employment, without acquiring a bond, on the date the oath of office is taken, certified, and filed as required by law.
2.An officer, employee, or appointee shall have the employee dishonesty and faithful performance of duty policy in effect before the individual’s term of office or employment and the officer, employee or appointee shall not commence the discharge of duties until coverage is documented.
3.All officers, employees, or appointees who would otherwise be required to file a bond before commencing the discharge of duties shall be covered by and are subject to the employee dishonesty and faithful performance of duty policy instead of a surety bond requirement.
4.The coverage amount for an officer, employee, or appointee under an employee dishonesty and faithful performance of duty policy shall be equal to or greater than the maximum amount of the bond otherwise required by law.
5. Elected officials, prior to taking the oath of office and holding office, shall obtain approval of the intent to use the township’s OTARMA coverage agreement and affirm that the township’s coverage complies with ORC 3.061. Said approval shall be obtained by the Palmyra Township, Portage County.
WHEREAS, Palmyra Township, Portage County’s, “employee dishonesty and faithful performance of duty policy” through the OTARMA coverage document complies with ORC 3.061: and
NOW, THEREFORE, BE IT RESOLVED, that on this date October 12, 2021, the Palmyra Township,
Portage County hereby authorizes the township to purchase and use “employee dishonesty and faithful performance of duty policy” through OTARMA instead of individual surety bonds for officers, employees, and appointees who are otherwise required by law to acquire a bond before entering upon the discharge of duties. Dunn seconded the motion.
Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.
- Discussed FO need for a fiscal officer assistant to help with the many added responsibilities of the office. Presented an estimated cost of such an assistant. Reported need for such an assistant to be a Palmyra Township resident so the FO could train the assistant to become the next FO.
- Reported FO plans to retire 3/31/22.
TRUSTEE REPORTS:
TRUSTEE VAUGHAN
- Discussed Quality IP web hosting quote. Requested permission to discuss changes with XCom Ohio about our website before deciding regarding this matter. Trustees were good getting more information on the website.
TRUSTEE DUNN
- Asked if Trunk or Treat was on the sign out front. Steve responded yes.
TRUSTEE MICHAEL
- Discussed drug screening of CDL drivers and reported need to assign a new trustee as the CDL Supervisor.
DEPARTMENT REPORTS
ZONING INSPECTOR
- Written report presented.
ROAD SUPERVISOR
- Written report presented which included updates on department activities and purchase requests.
RESOLUTION #21-177: Motion by Dunn to approve the purchase of approximately 7 yards of concrete for footers at an estimated cost of $1,100 from Stamm, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.
FIRE CHIEF
- Written report presented which included updates on department activities and purchase requests.
- Discussed cost of M-1 rental and requested Chief Garvin to return the 1-M cylinder.
RESOLUTION #21-178: Motion by Dunn to accept reduced rate for Haz-mat call of oil spill on Jones Road April 8,2020 billed at $4,975.98 accepting $4,055.82 for this call, seconded by Vaughan.
Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.
RESOLUTION #21-179: Motion by Vaughan to approve rental bill of air cylinder 1-M in the amount of $45.50 from Praxair and vinyl from Sign Warehouse at an estimated cost of $289.40 and 6 batteries for ICOM portable radios at an estimated cost of $297 from Cut-rate Batteries and 1 set of turnout gear coats and pants at estimated cost of $2,300 and 1 set of helmets at an estimated cost of $340 from Fire Force, seconded by Dunn.
Roll Call: Vaughan-yes, Dunn-yes, Michael-yes
Open Communication
Discussed trustee training with Megan Coss.
Safety Issues
None
RESOLUTION #21-180: Motion by Vaughan to adjourn at 8:24 pm seconded by Michael.
Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.
__________________________ _________________________________
Bradley Vaughan, Chairman Kathleen S Cofojohn, Fiscal Officer
_____________________________ ___________________________________
Robert Dunn, Vice-Chairman Henry Michael, Trustee