Unofficial Meeting Minutes 7/13/2021

Regular meeting called to order at 7:11 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting June 18, 2021 were approved as presented.

Minutes from work session June 18, 2021 were approved as presented.

RESOLUTION #21-114: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24881 RICKY D BENNETTWAGES 06/16/21-06/30/21449.27
24882 R. STEVEN COSS JRWAGES 06/16/21-06/30/211,873.16
24883 TIMOTHY F KOHLWAGES 06/16/21-06/30/21532.60
24884 MARK E. GARVINWAGES 06/16/21-06/30/212,245.26
24885 NICHOLAS R LANSINGERWAGES 06/16/21-06/30/21259.03
24886 KATHLEEN S. COFOJOHNSALARY 06/01/21-06/30/211,575.93
24887 ROBERT C DUNNSALARY 06/01/21-06/30/21868.41
24888 HENRY A. MICHAELSALARY 06/01/21-06/30/21911.19
24889 SANDRA M. NUTTERSALARY 06/01/21-06/30/21598.36
24890 BRADLEY E VAUGHANSALARY 06/01/21-06/30/21953.12
24891 VERIZON WIRELESSMONTHLY SERVICE44.45
24892 RICOH USA INCCOPIER MAINTENANCE18.78
24893 QUALITY IPMONTHLY SERVICE1,089.45
24894 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24895 DOMINION EAST OHIOMONTHLY SERVICE108.14
24896 GORDON BROTHERS INCMONTHLY LEASE150.00
24897 OHIO EDISONSTREET LIGHTS387.92
24898 SANDRA NUTTERMILEAGE REIMBURSEMENT10.53
24899 TED A BIERY/BIERY’S GARAGE DOORSSTATION REPAIRS1,575.00
24900 DEERFIELD FARMS SERVICE INCCEM/PARK SUPPLIES131.90
24901 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES786.23
24902 COIA IMPLEMENT SALESFD REPAIRS6.87
24903 JOHN’S TOWINGTOWING 2026 & 2013675.00
24904 SARCHIONE FORD2026 REPAIRS1,000.64
24905 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES382.44
24906 OHIO CAT2013 REPAIRS6,183.67
24907 SCOTT DISPOSALDUMPSTERS – TWP CLEANUP3,990.00
24908 FIRE FORCE INC2019 AFG GRANT PURCHASES8,531.92
24909 KEVIN SHELDONREFUND FIRE LOSS CLAIM12,166.73
24910 BOB SUMEREL TIRERD REPAIRS309.50
24911 OHIO EDISONMONTHLY SERVICE577.87
24912 COPLEY OHIO NEWSPAPERSLEGAL NOTICES – RECORD COURIER72.75
24913 PRAXAIR DISTRIBUTION INCEMS SUPPLIES239.55
24914 LEPPO EQUIPMENTRD REPAIRS580.54
24915 UH OCCUPATIONAL HEALTH PORTAGEPRE-EMPLOYMENT TESTING248.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,219.39
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX497.97
EFT OPERSMONTHLY PENSION3,391.63
EFT OP&FMONTHLY PENSION2,469.91
EFT BWC2021 INSTALLMENT1,029.76
EFT ODJFS2ND QTR UNEMPLOYMENT TAX191.60

FISCAL OFFICER REPORT

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented June bank reconciliation.
  3. Reported need to activate fund 2272 American Rescue Plan Fund

RESOLUTION #21-115: Motion by Vaughan to activate Fund 2272 American Rescue Plan Fund, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

  • Reported need to apply for the American Rescue Plan grant.

RESOLUTION #21-116: Motion by Dunn to apply for the American Rescue Plan Grant estimated to be $304,406.58 in two deposits 12 months apart for the purpose of fire department staffing and dispatch fees, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-117: Motion by Michael to release Kevin Sheldon fire loss claim funds from fire loss 6/4/21, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

  • Presented letter of intent and resume from Lydia Henry for a zoning position.

RESOLUTION #21-118: Motion by Dunn to appoint Lydia to the Board of Zoning Commission position expiring 12/31/25, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Requested to discuss fire department compensation in an executive session later in the meeting.

TRUSTEE DUNN

  1. Reported State Representative requested to speak at August 10 meeting and judges Poland and Fankhauser requested to speak at September 14 meeting.
  2. Requested updated department pictures for the fair board.

TRUSTEE MICHAEL

  1. Asked if the equipment issues related to the storm have been resolved. Rob reported the fax machine is still not working.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

RESOLUTION #21-119: Motion by Michael to approve purchase of two tires from Bob Sumerel Tire at an estimated cost of $310 and to approve repairs of 4700 springs at an estimated cost of $400.26 from Warren Spring and Bobcat valve repair at an estimated cost of $581 from Leppo Equipment, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF (not present)

  1. No report presented.
  2. Rob Swauger was present and asked what the plan of action will be to address fire department staffing.

RESOLUTION #21-120: Motion by Michael to enter into executive session at 8:25 pm to discuss employee compensation, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

Chairman Vaughan called meeting back to order at 8:37 pm

RESOLUTION #21-121: Motion by Michael to set fire department duty crew and responder wages at a base rate of $16 per hour plus $0.50 per certificate and officer, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-122: Motion by Dunn to set effective date of duty and responder wages (Resolution 21-121) as July 16, 2021., seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-123: Motion by Michael to adjourn at 8:40 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes 6/18/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 8, 2021 were approved as presented.

RESOLUTION #2021-105: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24864 RICKY D BENNETTWAGES 06/01/21-06/15/21726.69
24865 R. STEVEN COSS JRWAGES 06/01/21-06/15/212,205.81
24866 TIMOTHY KOHLWAGES 06/01/21-06/15/21781.49
24867 MARK E. GARVINWAGES 06/01/21-06/15/212,278.69
24868 GREYSON HENDERSONWAGES 06/01/21-06/15/21101.11
24869 NICHOLAS R LANSINGERWAGES 06/01/21-06/15/21273.34
24870 ANTHONY POPIO                                                                                                                                                                                                                                                        WAGES 06/01/21-06/15/21148.10
24871 SHAWN A SCHRECKENGOSTWAGES 06/01/21-06/15/21514.36
24872 TIME WARNER CABLEMONTHLY SERVICE94.99
24873 VERIZON WIRELESSMONTHLY SERVICE7.04
24874 OHIO EDISONMONTHLY SERVICE620.11
24875 PORTAGE COUNTY TREASURERCEMETERY RE TAX828.68
24876 MUNICIPAL SIGNS & SALESREPLACE ROAD SIGNS904.95
24877 COPLEY OHIO NEWSPAPERS INCADVERTISE WORKSESSION 5/1118.25
24878 CITY OF RAVENNADISPATCH FEES5,243.43
24879 ADVANCE AUTO PARTSCEMETERY/PARK REPAIRS103.17
24880 FARMERS NATIONAL BANKVISA PURCHASES3,233.61

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Reported need to set budget hearing.

RESOLUTION #2021-106: Motion by Michael to set 2022 budget hearing July 13, 2021 at 7pm with the regular meeting to follow, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Reported clean up went well.  There were 198 cars. We received $100 for the computers.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-107: Motion by Dunn to approve purchase of approximately 150 tons of asphalt at an estimated cost of $64 per ton, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

  • Reported he as not received any chip seal quotes from independent companies yet.

FIRE CHIEF

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-108: Motion by Dunn approve fuel pump repairs to 2026 at an estimated cost of $1,200 from Sarchione Ford and purchase 3 SCBA Lunar thermal imaging/tracking kits (2019 AFG Grant Funding) at an estimated cost of $6,753 and 2 Philips AED at an estimated cost of $338, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #2021-109: Motion by Dunn to begin purchasing fuel from Loves, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed cost recovery billing originally passed in 2016 but never implemented.

Safety Issues

None

Open Communication

None

RESOLUTION #21-110:  Motion by Michael to adjourn at 10:07 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes for 6/8/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting May 25, 2021 were approved as presented.

RESOLUTION #21-98: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

24829 RICKY D BENNETTWAGES 05/16/21-05/31/21505.75
24830 R. STEVEN COSS JRWAGES 05/16/21-05/31/211,888.29
24831 TIMOTHY F KOHLWAGES 05/16/21-05/31/21762.44
24832 MATTHEW K BENNETTWAGES 12/1/20-05/31/2148.49
24833 MARK E. GARVINWAGES 05/16/21-05/31/212,094.53
24834 GREYSON HENDERSONWAGES 05/16/21-05/31/2118.18
24835 BRIAN K KELDERHOUSEWAGES 12/1/20-05/31/2174.75
24836 NICHOLAS R LANSINGERWAGES 05/16/21-05/31/21386.70
24837 ANTHONY POPIOWAGES 05/16/21-05/31/21435.28
24838 LISA SCHRECKENGOSTWAGES 12/1/20-05/31/218.07
24839 SHAWN A SCHRECKENGOSTWAGES 12/1/20-05/31/2118.18
24840 RYAN S SHANKLEWAGES 12/1/20-05/31/21171.74
24841 ROBERT SWAUGERWAGES 12/1/20-05/31/21572.17
24842 BRANDON ZACKWAGES 12/1/20-05/31/21310.93
24843 KATHLEEN S. COFOJOHNSALARY 05/01/21-05/31/211,575.93
24844 ROBERT C DUNNSALARY 05/01/21-05/31/21868.41
24845 HENRY A. MICHAELSALARY 05/01/21-05/31/21911.19
24846 SANDRA M. NUTTERSALARY 05/01/21-05/31/21598.36
24847 BRADLEY E VAUGHANSALARY 05/01/21-05/31/21953.12
24848 VERIZON WIRELESSMONTHLY SERVICE44.16
24849 RICOH USA INCCOPIER MAINTENANCE14.95
24850 QUALITY IPMONTHLY SERVICE1,080.15
24851 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24852 TREASURER STATE OF OHIOQTRLY UAN FEES762.00
24853 GORDON BROTHERS INCMONTHLY LEASE150.00
24854 AG-PROREPAIRS JD910A63.00
24855 D & K MATERIALS INCCEMETERY/PARK SUPPLIES479.41
24856 MITCHELL COMMUNICATIONS INCREPAIRS 2026232.50
24857 LOCALITY MEDIA INCFIRST DUE SOFTWARE2,450.00
24858 PETTIGREW HARDWARE & FEEDFD SUPPLIES46.79
24859 STAMM CONTRACTING CO INCCEMETERY SUPPLIES695.00
24860 DOMINION EAST OHIOMONTHLY SERVICE177.93
24861 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES828.23
24862 TREASURER STATE OF OHIOMARCS RADIOS90.00
24863 JENNIFER STANAITISREIMBURSE BACKGROUND CHECK73.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX2,943.25
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX430.94
EFT OPERSMONTHLY PENSION3,222.50
EFT OP&FMONTHLY PENSION2,209.30
EFT BWC2021 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented May bank reconciliation.
  3. Reported May receipts were $30,569.74.
  4. Presented 2022 Budget for Trustees review and reported the budget hearing needs set at next meeting.
  5. Reported need to change date of next regular meeting.

RESOLUTION #21-99: Motion by Vaughan to change next regular scheduled meeting from 6/22/21 at 9:30am to Friday 6/18/21 at 9:30am, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

Paris Township Trustees Ed Samec and Doreen Spicer and Fire Chief Derek Reed were present to discuss soft billing Paris TWP residents. Trustee Michael stated that Paris Township mutual aide has much improved and soft billing should be reinstated.

RESOLUTION #21-100: Motion by Michael to reinstate soft billing for Paris Township residents, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Reported Portage County Regional Planning is working on a Vision Plan and Comprehensive plan starting in July.

TRUSTEE DUNN

  1. Reported Brett Bencze is moving forward on default of property located at 10699 Whippoorwill Road.  Trustee Dunn and Zoning Inspector Sandy Nutter will continue to request updates regarding the status of this property.
  2. Gary Pritchard was present to complain about grass clippings on cemetery stones. He reported there are two options either use a mulching kit or mow opposite side of discharge. 

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-101: Motion by Michael to approve purchase of used replacement lights for lightbar on 2026 at an estimated cost of $144 from Brooks Government Surplus and approve towing of 2026 at a cost of $250 and purchase copier paper from Staples at an estimated cost of $40, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-102: Motion by Vaughan to hire Christie Moore to the fire department pending physical, drug screen and background check, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #21-103: Motion by Dunn to set a work session to discuss fire department staffing 6/18/21 immediately following the regularly scheduled meeting at 9:30 am, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-104: Motion by Michael to adjourn at 8:09 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                     

Unofficial Meeting Minutes 5/11/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 27, 2021 were approved as presented.

RESOLUTION #21-84: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

24781 RICKY D BENNETTWAGES 04/16/21-04/30/21429.51
24782 R. STEVEN COSS JRWAGES 04/16/21-04/30/211,873.16
24783 TIMOTHY F KOHLWAGES 04/16/21-04/30/21473.92
24784 MARK E. GARVINWAGES 04/16/21-04/30/211,926.79
24785 CHELSEA L HARRISWAGES 04/16/21-04/30/21691.91
24786 GREYSON HENDERSONWAGES 04/16/21-04/30/21280.72
24787 NICHOLAS R LANSINGERWAGES 04/16/21-04/30/21136.34
24788 ANTHONY POPIOWAGES 04/16/21-04/30/21539.45
24789 KATHLEEN S. COFOJOHNSALARY 04/01/21-04/30/211,575.93
24790 ROBERT C DUNNSALARY 04/01/21-04/30/21868.41
24791 HENRY A. MICHAELSALARY 04/01/21-04/30/21911.19
24792 SANDRA M. NUTTERSALARY 04/01/21-04/30/21598.36
24793 BRADLEY E VAUGHANSALARY 04/01/21-04/30/21953.12
24974 VERIZON WIRELESSMONTHLY SERVICE44.69
24795 RICOH USA INCCOPIER MAINTENANCE17.88
24796 QUALITY IPMONTHLY SERVICE1,066.36
24797 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24798 MITCHELL COMMUNICATIONS INC2011 REPAIRS26.50
24799 ATWATER NURSERYCEMETERY SUPPLIES270.00
24800 DOMINION EAST OHIOMONTHLY SERVICE203.26
24801 GORDON BROTHERS INCMONTHLY LEASE150.00
24802 PETTIGREW HARDWARE & FEEDSTATION SUPPLIES169.83
24803 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES867.60
24804 OHIO EDISONMONTHLY SERVICE350.23
24805 CUSTOM BLENDED SOILS INCPARAK/CEMETERY SUPPLIES390.00
24806 ADVANCE AUTO PARTSFD/CEM REPAIRS170.46
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,486.22
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX513.11
EFT OPERSMONTHLY PENSION3,103.55
EFT OP&FMONTHLY PENSION2,176.73
EFT BWC2021 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented April bank reconciliation.
  2. Reported April receipts were $315,622.26.
  3. Presented copy of zoning violation letter sent to 10532 Williams Rd property owner by Brett Bencze.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

RESOLUTION #21-85: Motion by Vaughan to add in section 7.4 the anti-harassment policy as received from Brett Bencze Assistant Prosecutor in both fire and road department handbooks; and change 7.5 to false complaints as written in 7.9; and 7.6 add off duty conduct as written in 7.10; and strike 7.7, 7.8, 7.9 and 7.10 fire; Add in 9.9 of road and 16.8 of fire handbooks” At this time Palmyra Township does not offer coverage”.; fire – remove 23.23 rescinded language, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #21-86: Motion by Vaughan to add record retention policy to road and fire handbooks, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported he is contacting Brett Bencze on a regular basis regarding the property located at 10699 Whippoorwill Road.  A registered letter was sent and returned so a regular mail letter was sent and is considered received if it has not been returned within two weeks which should be around mid May.

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-87: Motion by Dunnl to approve purchase of concrete at an estimated cost of $725 from Stamm Concrete, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-88: Motion by Michael to approve purchase of radio antenna at estimated cost of $250, and reprogram and repair 2026 radio at estimated cost of $250 from Mitchell Communications and purchase SCBA mounting brackets and air quick adapter at an estimated cost of $1,621.69 (95% covered by the SCBA grant) from Fire Force and to purchase EZ SS Brighter cleaner at an estimated cost of $140 to be split cost with road dept. and purchase 2 front replacement fender driver/passenger sides Est cost of $375.52 and two rear door handles estimated cost of $37.98 plus shipping from Carparts.com and purchase rear seat Est cost of $425 plus shipping, both sides rear interior door trim estimated cost $275, set of 4 locking rods for rear doors Est cost of $123.98 plus shipping and 2 sets for rear seat belts at an Est cost of $33.96 plus shipping from eBay , seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-89: Motion by Dunn to approve EMS Coordinator pay increase to 2 times officer rate effective May 11, 2021, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

Trustee Dunn welcomed Loves to the Township and thanked them for their generous donation of $2,000 to the fire department.

Safety Issues

Chelsea Harris addressed the Board with fire department staffing concerns and the shortage of volunteers and duty crew in Palmyra and surrounding Townships affecting call response times.

RESOLUTION #21-90: Motion by Michael to adjourn at 8:31 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                    

Unofficial Work Session Minutes for 5/11/2021

Work session called to order at 6:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

The purpose of the work session is to review healthcare, anti-harassment policy and record retention in the road and fire department handbooks. The balance of the handbooks has been reviewed by Brett Bencze and appear to follow applicable laws.

Discussions included adding clarification to the healthcare section of the hand books; updating to the new anti-harassment policy in both hand books and making them mirror in each book; and adding the public records policy to both handbooks. Finally omitting rescinded section of fire department handbook.

RESOLUTION #21-83: Motion by Vaughan to adjourn at 6:44 pm seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes for 4/27/2021

Regular Meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 13, 2021 were approved as presented.

RESOLUTION #2021-75: Motion by Vaughan to approve and pay the bills, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24759 RICKY D BENNETTWAGES 04/01/21-04/15/21626.23
24760 R. STEVEN COSS JRWAGES 04/01/21-04/15/211,933.65
24761 TIMOTHY KOHLWAGES 04/01/21-04/15/21311.15
24762 MARK E. GARVINWAGES 04/01/21-04/15/212,107.11
24763 CHELSEA L HARRISWAGES 04/01/21-04/15/21508.97
24764 GREYSON HENDERSONWAGES 04/01/21-04/15/21683.66
24765 NICHOLAS R LANSINGERWAGES 04/01/21-04/15/21136.34
24766 ANTHONY POPIO                                                                                                                                                                                                                                                        WAGES 04/01/21-04/15/21178.08
24767 TIME WARNER CABLEMONTHLY SERVICE94.99
24768 VERIZON WIRELESSMONTHLY SERVICE7.04
24769 FARMERS NATIONAL BANKVISA PURCHASES352.48
24770 OHIO EDISONMONTHLY SERVICE384.28
24771 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES566.37
24772 CLEARWATER SYSTEMS INCFD SUPPLIES35.50
24773 VOIDVOID0.00
24774 COIA IMPLEMENT SALES INCREPAIRS PARK/CEM90.18
24775 JOHN’S TOWING AND REPAIR INCWINCH 2013 FROM YARD250.00
24776 MITCHELL COMMUNICATIONS INCSIREN REPAIR476.75
24777 BREATHING AIR SYSTEMS INCSEMI ANNUAL MAINTENANCE705.64
24778 QUALITY IPSERVER/WORK STATIONS6,975.15
24779 PORTAGE COUNTY TREASURER2010 CROWN VIC1,000.00
24780 PORTAGE COUNTY TWP ASSN2021 DUES184.00

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented Records Retention Schedule Adopted March 23, 2021.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Presented preliminary flyer for Township Cleanup for review.

TRUSTEE DUNN

  1. Reported Anti-Harassment Policy was approved by Brett Bencze.
  2. Discussed scheduling work session to go over employee handbooks.

RESOLUTION #2021-76: Motion by Michael to schedule work session to review and update employee handbooks on May 11 at 6:00pm, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE MICHAEL

  1. Discussed cleanup.

RESOLUTION #2021-77: Motion by Michael to schedule two Fire Dept employees to help with cleanup, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.
  2. Discussed roads to be chip sealed.

RESOLUTION #2021-78: Motion by Dunn to approve purchases of approximately 20 tons of topsoil at an estimated cost of $495 from D&K Materials and new flags at an estimated cost of $900 from Carrot Top, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed Road Salt Bid to purchase 50 Tons of road Salt.

RESOLUTION #2021-79: Motion by Vaughan WHEREAS, the Palmyra Township (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT road salt contract:   a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and 

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and

d. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its electronically submitted salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 30 by 5:00 p.m. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract:

, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #2021-80: Motion by Michael to approve purchases of replacement graffiti damaged road signs at an estimated cost of $875 from Municipal signs, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-81: Motion by Vaughan approve purchase of battery and fog lite from Advance Auto Parts at an estimated cost of $162.19 and filters for radio from Mitchell Communications at an estimated cost of $26.50 and approve semi-annual maintenance contract for 2046 by Breathing Air Systems at an estimated cost of $705.64, seconded by Dunn.

Roll Call:   Vaughan-yes, Dunn-yes, Michael-yes.

  • Discussed resident complaint about vacant house at 5100 block of SR 225 saying there are squatters and animals getting into the property.  Will review with Sandy Nutter.
  • Discussed Safer Grant and staffing needs of the fire department with or without the Safer grant.

Safety Issues

Steve Coss asked if there was an update on the Whippoorwill property as there is damage to ditches and is now a safety concern.

Open Communication

None

RESOLUTION #21-82:  Motion by Michael to adjourn at   10:38 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes 3/23/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn and Vaughan and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 9, 2021 were approved as presented.

RESOLUTION #2021-53: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24702 RICKY D BENNETTWAGES 03/01/21-03/15/21559.40
24703 R. STEVEN COSS JRWAGES 03/01/21-03/15/211,873.16
24704 TIMOTHY KOHLWAGES 03/01/21-03/15/21604.76
24705 MARK E. GARVINWAGES 03/01/21-03/15/212,098.72
24706 CHELSEA L HARRISWAGES 03/01/21-03/15/21503.24
24707 GREYSON HENDERSONWAGES 03/01/21-03/15/21556.55
24708 NICHOLAS R LANSINGERWAGES 03/01/21-03/15/21259.03
24709 ANTHONY POPIOWAGES 03/01/21-03/15/21202.56
24710 TIME WARNER CABLEMONTHLY SERVICE94.99
24711 VERIZON WIRELESSMONTHLY SERVICE7.04
24712 FARMERS NATIONAL BANKVISA PURCHASES747.38
24713 OHIO EDISONMONTHLY SERVICE706.58
24714 DEPT. OF ADMIN SERVICES – OHMARCS RADIO FEES90.00
24715 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24716 ADVANCE AUTO PARTSFD/RD REPAIRS44.75
24717 QUALITY IPO36577.00
24718 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES755.18
24719 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES322.14
24720 LEPPO EQUIPMENTRD REPAIRS718.68
24721 CLEARWATER SYSTEMSFD SUPPLIES40.00
24722 COPLEY OHIO NEWSPAPERS INCADVERTISE/SCBA BID78.95
24723 OHIO EDISONSTREET LIGHTS384.25
24724 TREASURER STATE OF OHIOVFDF150.00

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented Sedgwick Group Retrospective Rating Program Contract

RESOLUTION #2021-54: Motion by Michael to enter into agreement with Sedgwick as BWC group retrospective rating program at a cost of $835, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

  • Presented quote for mobile phone and mobile plan from Spectrum.

RESOLUTION #2021-55: Motion by Michael to approve purchase of Samsung Galaxy A01 phone at an cost of $119.99 and Unlimited talk and text and by the GIG plan at $14 per month for fiscal officer phone, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

  • Discussed NOPEC Sponsorship grant. Requested 100% to apply to Township Cleanup.

RESOLUTION #2021-56: Motion by Michael to approve NOPEC Sponsorship grant to apply 100% to Township Cleanup, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented LifeForce closure authorization.

RESOLUTION #21-57: Motion by Michael that we sign and date the closure authorizations for run number 19-0382 and write off the balances because the deceased has no estate and no assets  in accordance with township policy such EMS charges shall be written off, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Discussed Township Cleanup. No construction materials or tires will be taken as well as the usual paint cans, etc.

RESOLUTION #2021-58: Motion by Vaughan to set Township Cleanup for June 11th from 10am to 6pm and June 12 from 7:30am to noon, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Asked about police report for graffiti of signs in Township.  Police report not recommended because it is happening throughout the county.
  2. Discussed Palmyra Little Village Shopper proposal.  Would like to further discussion with owner of

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.
  2. Discussed roads to be chip sealed.

RESOLUTION #2021-59: Motion by Michael to obtain cost estimate from Portage County Engineer to chip seal Whippoorwill sections B, D and E and cemetery, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #2021-60: Motion by Michael to approve purchase of approximately 25 tons of road salt at an estimated cost of $56.78 per ton, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF (not present)

  1. Written report presented which included department updates.

Safety Issues

None

Open Communication

None

RESOLUTION #21-61:  Motion by Michael to adjourn at   11:40 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee

Unofficial Meeting 4/13/2021

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 23, 2021 were approved as presented.

RESOLUTION #21-64: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

Trustee Dunn entered the meeting.

BILLS APPROVED AND PAID:

24725 RICKY D BENNETTWAGES 03/16/21-03/31/21705.59
24726 R. STEVEN COSS JRWAGES 03/16/21-03/31/212,276.38
24727 TIMOTHY F KOHLWAGES 03/16/21-03/31/21762.45
24728 MARK E. GARVINWAGES 03/16/21-03/31/212,430.29
24729 CHELSEA L HARRISWAGES 03/16/21-03/31/21561.66
24730 GREYSON HENDERSONWAGES 03/16/21-03/31/21559.54
24731 NICHOLAS R LANSINGERWAGES 03/16/21-03/31/21136.34
24732 ANTHONY POPIOWAGES 03/16/21-03/31/21229.44
24733 KATHLEEN S. COFOJOHNSALARY 03/01/21-03/31/211,418.85
24734 ROBERT C DUNNSALARY 03/01/21-03/31/21868.41
24735 HENRY A. MICHAELSALARY 03/01/21-03/31/21911.19
24736 SANDRA M. NUTTERSALARY 03/01/21-03/31/21598.36
24737 BRADLEY E VAUGHANSALARY 03/01/21-03/31/21953.12
24738 VERIZON WIRELESSMONTHLY SERVICE44.96
24739 RICOH USA INCCOPIER MAINTENANCE12.77
24740 QUALITY IPMONTHLY SERVICE882.99
24741 TREASURER STATE OF OHUAN QTRLY FEES762.00
24742 MORTON SALT INCROAD SUPPLIES1,405.88
24743 SARCHIONE FORD2011 MAINTENANCE115.30
24744 CARTER LUMBERSTATION SUPPLIES180.03
24745 SEDGWICKBWC GROUP RETROSPECTIVE FEES835.00
24746 DOMINION EAST OHIOMONTHLY SERVICE333.43
24747 OHIO EDISONMONTHLY SERVICE549.57
24748 GORDON BROTHERS INCMONTHLY LEASE150.00
24749 PETTIGREW HARDWARE & FEEDSTATION SUPPLIES19.55
24750 COIA IMPLEMENT SALESKUBOTA REPAIRS71.67
24751 ADMANCE AUTO PARTSFD REPAIRS36.53
24752 FIRE FORCE INCSCBA FEMA GRANT PURCHASE77,817.00
24753 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES937.20
24754 OHIO EDISONCEMETERY MONTHLY SERVICE100.63
24755 COPLEY OHIO NEWSPAPERS INCRECORD COMMISSION MEETING NOTICE19.75
24756 QUALITY IPQVOIP/O365183.37
24757 VOIDVOID0.00
24758 UH EMS INSTITUREEMS BASIC – LITSINGER1,200.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,070.49
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX428.61
EFT OPERSMONTHLY PENSION3,455.40
EFT OP&FMONTHLY PENSION2,473.57
EFT BWC2021 INSTALLMENT1,029.76
EFT ODJFSUNEMPLOYMENT TAX360.49

FISCAL OFFICER REPORT

  1. Presented March bank reconciliations and P.O.’s.
  2. Reported March receipts were $32,194.72.
  3. Reported the Auditor of State donated old UAN laptop to the Township.

RESOLUTION #21-65: Motion by Michael to accept the donation of the UAN laptop from the Auditor of State, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-66: Motion by Vaughan to approve quotes from Quality IP for server replacement at quoted price of $4,771.42 and two workstation/monitor replacement at a quoted cost of $2,203.73, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed employee manual update and anti-harassment policy. Anti-harassment policy will be sent to Brett Bencze for review prior to employee handbook update work session.

TRUSTEE DUNN

  1. Reported we are still on hold with recycle agreement as the matter has to go back before the county commissioners.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-67: Motion by Michael to approve purchase of mulch for park at an estimated cost of $200 from CBS Topsoil and weed killer at an estimated cost of $100 from Deerfield Farms and perpetual care flowers and shrubs for cemetery at an estimated cost of $400, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Reported Baseball and parents will be working a cleanup day at the park this Saturday spreading mulch, weeding flower beds, painting pavilion, concession stand.
  • Reported road signs could not be cleaned with graffiti clean solution. Steve will get a price on replacement.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-68: Motion by Dunn to approve purchase 2010 Crown Vic at a cost of $1,000 from Portage County and repair fire/tornado siren at an estimated cost of $476.75 from Mitchell Communications and repairs 2013 rear wheel seal at an estimated cost of $1,500 from Alliance Motors and service 2011 at an estimated cost of $115.30 from Sarchione Ford and replace solenoid for 2046 at a cost of $56 from Amazon and towing of 2013 at a cost of $250, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-69: Motion by Dunn to approve recommendation of fire chief to appoint Chelsea Harris to position of EMS Coordinator, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

RESOLUTION #21-70: Motion by Michael to remove old SCBA’s from inventory and service per grant requirements to purchase new SCBA’s, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-71: Motion by Michael to enter into executive session to discuss possible employee discipline, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

Meeting called back to order.

Michael reported there is nothing new to report.

Chairman Michael requested resignation from Chairman of the Board position.

RESOLUTION #21-72: Motion by Dunn to accept resignation of Michael from Chairman position effective immediately, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Vice Chairman Dunn opened nominations for Chairman.

Vice Chairman Dunn nominated Vaughan as Chairman.

RESOLUTION #21-73: Motion by Dunn to close nominations, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

RESOLUTION #21-74: Motion by Michael to adjourn at 8:32 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Truste

Unofficial Meeting Minutes 3/9/2021

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Dunn, Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 23, 2021 were approved as presented.

Chairman Michael opened bids for the SCBA’s that will be purchased with Federal grant funds.  The bids were as follows:

Breathing Air Systems:           $83,005.00

Fire Force Inc.:                       $75,647.00 with options for a 30 minute Cylinder $1,200; 7 additional face pieces w/voice amplifier $310 ea. or $2,170 and integrated thermal imaging $1,198.  Chairman Michael reported we will discuss these bids later in the meeting.

Andrea Metzler, Public Engagement Manager from Portage Parks District was present to let us know about opportunities for education and volunteerism with Portage Park District.  She also mentioned the district is putting together a new ten-year plan.  Anyone interested should get in touch with the Park District and let them know what you would like to see happen with the parks. Visit https://www.portagecounty-oh.gov/portage-park-district for more information.

RESOLUTION #21-41: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24673 RICKY D BENNETTWAGES 02/16/21-02/28/21387.12
24674 R. STEVEN COSS JRWAGES 02/16/21-02/28/211,792.52
24675 TIMOTHY F KOHLWAGES 02/16/21-02/28/21400.24
24676 MARK E. GARVINWAGES 02/16/21-02/28/211,889.04
24677 CHELSEA L HARRISWAGES 02/16/21-02/28/21524.10
24678 GREYSON HENDERSONWAGES 02/16/21-02/28/21325.99
24679 NICHOLAS R LANSINGERWAGES 02/16/21-02/28/21256.52
24680 ANTHONY POPIOWAGES 02/16/21-02/28/21319.30
24681 KATHLEEN S. COFOJOHNSALARY 02/01/21-02/28/211,418.85
24682 ROBERT C DUNNSALARY 02/01/21-02/28/21868.41
24683 HENRY A. MICHAELSALARY 02/01/21-02/28/21911.19
24684 SANDRA M. NUTTERSALARY 02/01/21-02/28/21598.36
24685 BRADLEY E VAUGHANSALARY 02/01/21-02/28/21953.12
24686 QUALITY IPMONTHLY SERVICE/ACCESS POINTS/SWITCH/TELEPHONE SERVICE1,785.11
24687 WM. BENJAMIN TRUCKING INCRD SUPPLIES213.12
24688 MORTON SALT INCRD SUPPLIES1,384.87
24689 ALLIANCE MOTORS INC2013 REPAIRS2,760.55
24690 DOMINION EAST OHIOMONTHLY SERVICE502.28
24691 VERIZON WIRELESSMONTHLY SERVICE44.27
24692 RICOH USA INCCOPIER MAINTENANCE30.31
24963 PETTIGREW HARDWARE & FEEDSTATION/EMS SUPPLIES254.86
24694 GORDON BROTHERS INCWATER SOFTENER LEASE150.00
24695 PORTAGE CO COMBINED HEALTH DISTRICTSEMIPUBLIC WASTEWATER TREATMENT PERMIT275.00
24696 CITY OF RAVENNADISPATCH FEES5,243.43
24697 LEPPO EQUIPMENT BOB CAT REPAIRS1,473.36
24698 CARTER LUMBERSTATION REPAIRS18.97
24699 COIA IMPLEMENT SALES INCKUBOTA REPAIRS29.99
24700 OSCAR BRUGMANN SAND & GRAVELROAD SUPPLIES293.04
24701 CENTURYLINKMONTHLY SERVICE36.69
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,210.92
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX480.46
EFT OPERSMONTHLY PENSION3,189.86
EFT OP&FMONTHLY PENSION2,094.08
EFT BWC2021 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented February bank reconciliations and P.O.’s.
  2. Reported February receipts were $32,396.93.
  3. Discussed Cemetery CD.

RESOLUTION #21-42: Motion by Dunn to invest $2,500 in 24 month Public Funds CD at rate of .4% at Farmers National Bank or the rate that is in effect on March 19, 2021, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed Depository Agreement

RESOLUTION #21-43: Motion by Vaughan to designate Farmers National Bank as public depository for the period April 30, 2021 through May 1, 2026, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

  • Discussed Sweep account interest rates decreasing significantly April 1.  Proposed putting portions of some funds in CD’s.
  • Discussed a problem that occurred with the Year End Balance Certificate presented to Portage County Budget Commission where fund names were cut off and the wrong fund number was presented in the Official Amended Certificate of Estimated Resources.  I spoke with UAN to see if they could add fund numbers to the report and their response was that most counties do not use the fund numbers but only the fund name.  Trina Martin from the Auditor of State UAN software support reported that my Year-End Certificate was not wrong and recommended changing the names of the miscellaneous revenue accounts in order to report more clearly which fund is being used. The Fund Names are currently 2901 Miscellaneous Special Revenue – State and 2902 Miscellaneous Special Revenue – Federal.

RESOLUTION #21-44: Motion by Dunn to change the names of funds 2901 and 2902 as follows: 2901 State Misc. Revenue and 2902 Federal Misc. Revenue, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

  • Need to set Records Commission public meeting to adopt record retention schedule.

RESOLUTION #21-45: Motion by Vaughan to advertise Palmyra Record Commission Meeting to be held March 23, 2021 immediately following the regularly scheduled Trustee meeting at 9:30 am, seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented Life Force closure authorizations

RESOLUTION #21-46: Motion by Michael that we sign and date the closure authorizations for run numbers 20-0168 and write off the balances because no vitals were taken and therefore should not have been billed in accordance with township policy such EMS charges shall be written off, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Discussed Township Employee Manual updates and reviews need to be completed. A work session will be scheduled at the next Trustee meeting.

TRUSTEE DUNN

  1. Discussed Portage County Recycle meeting with Bill Steiner. Reported that no Township has volunteered to be a central location. Dunn asked if curbside recycling would still be an option. Steiner reported there are not enough trucks and if there were enough trucks, you would need to share with another township in the area for every other week pickup.  There are problems with every other week pick up as residents have a hard time figuring out which week is the correct week for pick up.  Steiner will have to go back to the commissioners for other ideas so for now everything stays the same.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-47: Motion by Michael to approve purchase of hydraulic cylinder for Bobcat at estimated cost of $1,500 and approve valve repair of Bobcat at an estimated cost of $651 from Leppo Equipment, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

  • Discussed possible dates for township cleanup. Possible dates are 6/11 and 6/12 and times to be determined at next meeting.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-48: Motion by Dunn to approve purchase of emergency brake release handle at a cost of $36.53 from Advance Auto Parts and garage door opener for squad bay at an estimated cost of $1,575 from Ted Biery Garage Doors, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-49: Motion by Michael to accept Lindsay Davis resignation from the fire department, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-50: Motion by Dunn to apply for AFG Safer grant to add 24 hour staffing to the fire department, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-51: Motion by Michael to accept bid for the AFG SCBA grant purchase from Fire Force Inc for the SCBA’s in the amount of $75,647.00 and include the additional 7 face piece option at $310 each or $2,170 totaling $77,817, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-52: Motion by Michael to adjourn at 8:57 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Bradley Vaughan, Trustee