Special re-organizational meeting called to order at 5:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn and Michael present.
FO Cofojohn led all in attendance with the Pledge of Allegiance.
Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Chairman. Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.
RESOLUTION #21-01: Motion by Dunn to close the nominations, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes.
Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Vice-Chairman. Trustee Michael nominated Robert Dunn. FO Cofojohn asked if there were any more nominations.
RESOLUTION #21-02: Motion by Michael to close the nominations seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
RESOLUTION #21-03: Motion by Michael to enter into executive session to discuss James Deffenbaugh replacement, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
Meeting called back to order.
RESOLUTION #21-04: Motion by Dunn to appoint Bradley Vaughan to open trustee position with term expiring December 31, 2021, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes.
RESOLUTION #21-05: Motion by Dunn to set reorganizational meeting for January 13, 2021 at 7pm, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes.
RESOLUTION #21-06 Motion by Michael to table rest of reorganizational resolutions until January 13, 2021, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes.
RESOLUTION #21-07: Motion by Michael to adjourn at 5:28 pm seconded by Dunn.
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting on December 8, 2020 approved as presented.
Minutes from special work session on December 9, 2020 approved as presented.
Minutes from special work session on December 17, 2020 approved as presented.
RESOLUTION #2020-186: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
BILLS APPROVED AND PAID:
24534
RICKY D BENNETT
WAGES 12/01/20-12/15/20
423.01
24535
R. STEVEN COSS JR
WAGES 12/01/20-12/15/20
2,068.69
24536
TIMOTHY F KOHL
WAGES 12/01/20-12/15/20
505.56
24537-24546
VOID
VOID
0.00
24547
MARK E. GARVIN
WAGES 12/01/20-12/15/20
2,100.43
24548
CHELSEA L HARRIS
WAGES 12/01/20-12/15/20
941.66
24549
GREYSON C HENDERSON
WAGES 12/01/20-12/15/20
268.02
24550
NICHOLAS R LANSINGER
WAGES 12/01/20-12/15/20
134.37
24551
ANTHONY POPIO
WAGES 12/01/20-12/15/20
86.68
24552
CONRADS DISPOSAL INC
MONTHLY SERVICE
44.00
24553
TIME WARNER CABLE
MONTHLY SERVICE
94.99
24554
FARMERS NATIONAL BANK
VISA PURCHASES
756.31
24555
LIFE FORCE MANAGEMENT INC
AMBULANCE BILLING FEES
646.50
24556
MUNICIPAL EMERGENCY SERVICES
FD SUPPLIES
513.25
24557
OHIO EDISON
MONTHLY SERVICE
918.09
24558
UH OCCUPATIONAL HEALTH PORTAGE
FD PHYSICAL
60.00
24559
OSCAR BRUGMANN SAND & GRAVEL
ROAD SUPPLIES
607.97
EFT
TREASURER STATE OF OHIO
PAYROLL WITHHOLDING TAX
489.48
EFTPS
UNITED STATE TREASURY
PAYROLL WITHHOLDING TAX
3,603.40
FISCAL OFFICER
Presented P.O.’s and miscellaneous correspondence.
TRUSTEE REPORTS
TRUSTEE MICHAEL
Thank Jim for his 50 plus years of service to the Township and said he would be deeply missed.
Presented NOPEC 2021 Sponsorship Award.
RESOLUTION #2020-187: Motion by Michael to apply for 2021 NOPEC Sponsorship grant for $1,000, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
TRUSTEE DEFFENBAUGH
Reported new labor law poster is posted that includes the CARES Act rules.
TRUSTEE DUNN
Also thanked Jim for his many years of service to the Township.
DEPARTMENT REPORTS:
ZONING INSPECTOR
Written report presented which included zoning activities.
ROAD SUPERVISOR
Written report presented which included department activities.
FIRE CHIEF
Written report presented which included department activity and purchase requests.
RESOLUTION #2020-188: Motion by Michael to approve EMSD grant purchase of Incident Command Boards at an estimated cost of $425, Aluminum Apparatus Crew Tags at an estimated cost of $168from My-Lor Inc and Helmet Tags and hooks at an estimated cost of $540 from American Trademark Company, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
RESOLUTION #2020-189: Motion by Michael regretfully accept the resignation of Charles Campbell from the fire department, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
RESOLUTION #2020-190: Motion by Michael to approve applying for Firehouse Foundation Grant for the purchase of a set of battery power Genesis E Combination Tool and battery power Genesis E Force Ram to be carried on 2011 Squad at an estimated cost of $23,387.00 seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
RESOLUTION #2020-191: Motion by Deffenbaugh to approve repairs to 2013 primer pump at an estimated cost of $600 seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
Chairman Michael reported he was not ready to make a decision regarding the open trustee position. After brief discussion a special meeting to appoint new trustee, date of 1/4/21 was set.
RESOLUTION #2020-192: Motion by Dunn to set special meeting to appoint new trustee on January 4, 2021 at 5pm seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
Safety Issues
Tim Paulus reported there were poles leaning on Tallmadge Rd. Steve reported he has called about them two times already.
Open Communication
Tim Paulus asked why the Township did not apply for CARES ACT funds. FO Cofojohn reported that the Township did not have significant COVID expenses and was not spending funds like other entities are spending the funds.
Thank Jim for his many years of service.
RESOLUTION #20-193: Motion by Michael to adjourn at 9:57 a.m., seconded by Dunn.
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting on November 10, 2020 approved as presented.
RESOLUTION #2020-173: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
BILLS APPROVED AND PAID:
24477
RICKY D BENNETT
WAGES 11/01/20-11/15/20
464.72
24478
R. STEVEN COSS JR
WAGES 11/01/20-11/15/20
1,850.22
24479
TIMOTHY F KOHL
WAGES 11/01/20-11/15/20
508.31
24480
MARK E. GARVIN
WAGES 11/01/20-11/15/20
1,780.28
24481
CHELSEA L HARRIS
WAGES 11/01/20-11/15/20
310.87
24482
NICHOLAS R LANSINGER
WAGES 11/01/20-11/15/20
254.90
24483
SHAWN A SCHRECKENGOST
WAGES 11/01/20-11/15/20
192.97
24484
MATTHEW K BENNETT
REPLACE LOST CK#24207 6/9/20
53.94
24485
CONRADS DISPOSAL INC
MONTHLY SERVICE
44.00
24486
TIME WARNER CABLE
MONTHLY SERVICE
94.99
24487
ADVANCE AUTO PARTS
RD REPAIRS
22.64
24488
UH OCCUPATIONAL HEALTH PORTAGE
PRE EMPLOYMNT/FD REQUIREMENTS
170.00
24489
OHIO EDISON
MONTHLY SERVICE
905.26
24490
ALLIANCE MOTORS INC
4700 REPAIRS
133.39
24491
ANTHONY POPIO
REIMBURSE BCI
36.00
24492
E.L. WELDING INC
REPAIRS SALT SPREADER
1,019.18
24493
PRAXAIR DISTRIBUTION INC
EMS SUPPLIES
157.41
24494
TSI WESTERN STAR
4700 REPAIRS
6,125.34
24495
BOUND TREE MEDICAL LLC
EMS SUPPLIES
190.99
24496
SANDRA NUTTER
REIMBURSE PRINTING
54.00
24497
FARMERS NATIONAL BANK
VISA PURCHASES
610.90
24498
VERIZON
MONTHLY SERVICE
7.04
FISCAL OFFICER
Presented P.O.’s and miscellaneous correspondence.
Presented 2021 temporary appropriations.
RESOLUTION #20-174: Motion by Michael to approve 2021 temporary appropriations as presented,
Temporary
Appropriation
FUND
Request
General Fund
102,600.00
Motor Vehicle
8,000.00
Gasoline Tax
69,000.00
Road & Bridge
48,800.00
Cemetery
8,000.00
1 Mill Fire Levy
41,425.00
2 Mill Fire Levy
64,900.00
2 Mill Fire Levy
13,000.00
Permissive Motor Vehicle
23,000.00
Fire & Rescue, Ambulance & EMS
64,000.00
442,725.00
Seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
TRUSTEE REPORTS
TRUSTEE MICHAEL
Presented bridge weight reductions but that none were located within the Township.
TRUSTEE DEFFENBAUGH
Reported need to nominate Dependency Fund representatives.
RESOLUTION #20-175: Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2021 Dependency board, seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
TRUSTEE DUNN
Reported need to schedule special work session to hold interviews.
RESOLUTION #20-176: Motion by Dunn to hold special work session on December 9, 2020 at 5:00pm to hold interviews for soon to be open Township Trustee term expiring 12/31/21, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
DEPARTMENT REPORTS:
ZONING INSPECTOR (not present)
No written report presented.
ROAD SUPERVISOR (not present)
No written report presented.
FIRE CHIEF
Written report presented which included department activity.
Safety Issues
None
Open Communication
None
RESOLUTION #20-177: Motion by Michael to adjourn at 10:11 a.m., seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting on November 10, 2020 approved as presented.
RESOLUTION #2020-173: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
BILLS APPROVED AND PAID:
24477
RICKY D BENNETT
WAGES 11/01/20-11/15/20
464.72
24478
R. STEVEN COSS JR
WAGES 11/01/20-11/15/20
1,850.22
24479
TIMOTHY F KOHL
WAGES 11/01/20-11/15/20
508.31
24480
MARK E. GARVIN
WAGES 11/01/20-11/15/20
1,780.28
24481
CHELSEA L HARRIS
WAGES 11/01/20-11/15/20
310.87
24482
NICHOLAS R LANSINGER
WAGES 11/01/20-11/15/20
254.90
24483
SHAWN A SCHRECKENGOST
WAGES 11/01/20-11/15/20
192.97
24484
MATTHEW K BENNETT
REPLACE LOST CK#24207 6/9/20
53.94
24485
CONRADS DISPOSAL INC
MONTHLY SERVICE
44.00
24486
TIME WARNER CABLE
MONTHLY SERVICE
94.99
24487
ADVANCE AUTO PARTS
RD REPAIRS
22.64
24488
UH OCCUPATIONAL HEALTH PORTAGE
PRE EMPLOYMNT/FD REQUIREMENTS
170.00
24489
OHIO EDISON
MONTHLY SERVICE
905.26
24490
ALLIANCE MOTORS INC
4700 REPAIRS
133.39
24491
ANTHONY POPIO
REIMBURSE BCI
36.00
24492
E.L. WELDING INC
REPAIRS SALT SPREADER
1,019.18
24493
PRAXAIR DISTRIBUTION INC
EMS SUPPLIES
157.41
24494
TSI WESTERN STAR
4700 REPAIRS
6,125.34
24495
BOUND TREE MEDICAL LLC
EMS SUPPLIES
190.99
24496
SANDRA NUTTER
REIMBURSE PRINTING
54.00
24497
FARMERS NATIONAL BANK
VISA PURCHASES
610.90
24498
VERIZON
MONTHLY SERVICE
7.04
FISCAL OFFICER
Presented P.O.’s and miscellaneous correspondence.
Presented 2021 temporary appropriations.
RESOLUTION #20-174: Motion by Michael to approve 2021 temporary appropriations as presented,
Temporary
Appropriation
FUND
Request
General Fund
102,600.00
Motor Vehicle
8,000.00
Gasoline Tax
69,000.00
Road & Bridge
48,800.00
Cemetery
8,000.00
1 Mill Fire Levy
41,425.00
2 Mill Fire Levy
64,900.00
2 Mill Fire Levy
13,000.00
Permissive Motor Vehicle
23,000.00
Fire & Rescue, Ambulance & EMS
64,000.00
442,725.00
Seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
TRUSTEE REPORTS
TRUSTEE MICHAEL
Presented bridge weight reductions but that none were located within the Township.
TRUSTEE DEFFENBAUGH
Reported need to nominate Dependency Fund representatives.
RESOLUTION #20-175: Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2021 Dependency board, seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
TRUSTEE DUNN
Reported need to schedule special work session to hold interviews.
RESOLUTION #20-176: Motion by Dunn to hold special work session on December 9, 2020 at 5:00pm to hold interviews for soon to be open Township Trustee term expiring 12/31/21, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
DEPARTMENT REPORTS:
ZONING INSPECTOR (not present)
No written report presented.
ROAD SUPERVISOR (not present)
No written report presented.
FIRE CHIEF
Written report presented which included department activity.
Safety Issues
None
Open Communication
None
RESOLUTION #20-177: Motion by Michael to adjourn at 10:11 a.m., seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
If you are interested in applying for the Trustee vacancy with a term expiring 12/31/2021 please email an updated resume to Kathy Cofojohn at k.cofojohn@palmyratownship.com or mail to Kathy S. Cofojohn Palmyra Township 10100 Williams Road Diamond, OH 44412
Resumes must be received or postmarked by 12/01/2020
Applicants must be 18 and a resident of Palmyra Township
Regular meeting called to order at 7:00 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.
Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting October 27, 2020 were approved as presented.
RESOLUTION #20-166: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes.
BILLS APPROVED AND PAID:
24455
RICKY D BENNETT
WAGES 10/16/20-10/31/20
486.97
24456
R. STEVEN COSS JR
WAGES 10/16/20-10/31/20
1,845.23
24457
TIMOTHY F KOHL
WAGES 10/16/20-10/31/20
469.79
24458
MARK E. GARVIN
WAGES 10/16/20-10/31/20
1,877.34
24459
CHELSEA L HARRIS
WAGES 10/16/20-10/31/20
691.43
24460
NICHOLAS R LANSINGER
WAGES 10/16/20-10/31/20
552.76
24461
KATHLEEN S COFOJOHN
SALARY 10/01/20-10/31/20
1,391.45
24462
JAMES H. DEFFENBAUGH
SALARY 10/01/20-10/31/20
620.32
24463
ROBERT C DUNN
SALARY 10/01/20-10/31/20
852.74
24464
HENRY A. MICHAEL
SALARY 10/01/20-10/31/20
911.18
24465
LORI M MICHAEL
WAGES 10/01/20-10/31/20
65.80
24466
SANDRA M. NUTTER
SALARY 10/01/20-10/31/20
588.79
24467
CENTURYLINK
MONTHLY SERVICE
158.11
24468
DOMINION EAST OHIO
MONTHLY SERVICE
91.15
24469
VERIZON WIRELESS
MONTHLY SERVICE
44.02
24470
RICOH USA INC
COPIER MAINTENANCE
12.47
24471
QUALITY IP
MONTHLY SERVICE
968.50
24472
PALMYRA LITTLE VILLAGE SHOPPER
FUEL PURCHASES
813.88
24473
PETTIGREW HARDWARE
FD SUPPLIES
56.32
24474
GORDON BROTHERS INC
MONTHLY LEASE
150.00
24475
EMERGENCY MEDICAL SUPPLIES
EMS SUPPLIES
151.92
24476
CARTER LUMBER
RD SUPPLIES
95.89
EFTPS
UNITED STATES TREASURY
PAYROLL WITHHOLDING TAX
3,784.56
EFT
TREASURERE STATE OF OHIO
PAYROLL WITHHOLDING TAX
501.27
EFT
OPERS
MONTHLY PENSION
3,113.81
EFT
OP&F
MONTHLY PENSION
1,976.64
EFT
BUREAU OF WORKERS’ COMP
2020 INSTALLMENT
1,265.99
FISCAL OFFICER REPORT
Presented October bank reconciliations, P.O.’s, and miscellaneous correspondence.
Reported October receipts were $31,961.68.
Presented cemetery deeds for signatures.
Reported need to amend resolutions 2020-129.
RESOLUTION #20-167: Motion by Dunn to amend resolutions 2020-129 and omit amend permanent appropriations for Fund 2902, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes.
RESOLUTION #20-168: Motion by Deffenbaugh to amend permanent appropriations and increase Fund 2902 for $80,674.96, including $78,898.71 for SCBA equipment and $1,776.25 for supplies, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes.
Requested approval of purchases for Adobe Acrobat DC Pro and replacement phone for squad.
RESOLUTION #20-169: Motion by Dunn to approve purchase of Adobe Acrobat DC Pro at $16.08 per month and Verizon Squad phone at a cost of $99.99, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes.
TRUSTEE REPORTS:
TRUSTEE MICHAEL (not present)
TRUSTEE DEFFENBAUGH
Reported we would elect the Dependents Fund Board at the next meeting.
Reported citizen complaint about political signs not being taken down. Sandy reported the political signs are not governed by the Township.
TRUSTEE DUNN
Reported Trick or Treat was not busy this year. I hope that we can get back to normal next year.
Reported citizen concern about a privacy fence between Palmyra Little Village Shopper and neighboring property. Sandy will discuss with property owners.
DEPARTMENT REPORTS
ZONING INSPECTOR
Written report presented which included updates on zoning activities.
FIRE CHIEF
Written report presented which included department activities.
RESOLUTION #20-170: Motion by Deffenbaugh to approve purchase of disinfecting wipes from Jasper International at an estimated cost of $370 plus shipping and a replacement jump bag for 2011 from Bound Tree Medical at an estimated cost of $225 plus shipping, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
Reported COVID Testing will be held at the Fire Station on December 15 from 12-4pm.
ROAD SUPERVISOR (not present)
Written report presented which included updates on department activities.
RESOLUTION #20-171: Motion by Dunn to approve purchase of safety shirts at an estimated cost of $165, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes.
Open Communication
None
Safety Issues
None
RESOLUTION #20-172: Motion by Deffenbaugh to adjourn at 7:49 pm seconded by Dunn.
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting on October 13, 2020 approved as presented.
RESOLUTION #2020-160: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
BILLS APPROVED AND PAID:
24433
RICKY D BENNETT
WAGES 10/01/20-10/15/20
550.92
24434
R. STEVEN COSS JR
WAGES 10/01/20-10/15/20
1,867.57
24435
DONALD J LUTZ
WAGES 10/01/20-10/15/20
568.61
24436
MARK E. GARVIN
WAGES 10/01/20-10/15/20
1,815.37
24437
CHELSEA L HARRIS
WAGES 10/01/20-10/15/20
758.97
24438
GREYSON C HENDERSON
WAGES 10/01/20-10/15/20
391.15
24439
NICHOLAS R LANSINGER
WAGES 10/01/20-10/15/20
739.29
24440
ROBERT SWAUGER
WAGES 10/01/20-10/15/20
530.72
24441
CONRADS DISPOSAL INC
MONTHLY SERVICE
44.00
24442
TIME WARNER CABLE
MONTHLY SERVICE
94.99
24443
LIFE FORCE MANAGEMENT INC
AMBULANCE BILLING FEES
373.33
24444
UH OCCUPATIONAL HEALTH PORTAGE
PRE EMPLOYMNT/FD REQUIREMENTS
198.00
24445
BOB SUMEREL TIRE CO
REPAIR 2018
261.84
24446
DIAMOND BUILDING SUPPLY
CEMETERY SUPPLIES
78.67
24447
FARMERS NATIONAL BANK
VISA PURCHASES
1,122.88
24448
OHIO EDISON
STREET LIGHTS
380.08
24449
CHAPPELL & ZIMMERMAN INC
CEMETERY SUPPLIES
713.00
24450
TED A BIERY/BIERY GARAGE DOORS
STATION REPAIRS
1,575.00
24451
VERIZON WIRELESS
MONTHLY SERVICE
7.06
24452
LIFE FORCE MANAGEMENT INC
AMBULANCE BILLING FEES
83.04
24453
EMERGENCY MEDICAL PRODUCTS
EMS SUPPLIES
24.75
24454
BOUND TREE MEDICAL LLC
EMS SUPPLIES
565.73
FISCAL OFFICER
Presented P.O.’s and miscellaneous correspondence.
Reported September receipts were $51,092.38.
Reported need to approve shipping charge on time clocks.
RESOLUTION #2020-161: Motion by Dunn to approve addition of shipping charge to time clock purchase for $21.61, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
Presented cemetery deeds for signature.
TRUSTEE REPORTS
TRUSTEE MICHAEL
Reported he is having surgery Friday and may miss the next meeting.
Reported need to advertise Trustee position the last week of November.
RESOLUTION #2020-162: Motion by Michael to advertise open Trustee position for a week beginning November 23, 2020 and resume’s will be accepted until December 1, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
TRUSTEE DEFFENBAUGH
Presented Life force Closure authorizations.
RESOLUTION #2020-163: Motion by Deffenbaugh that we sign and date closure authorizations 19-0223 and 19-0416 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
TRUSTEE DUNN
Nothing to report at this time.
DEPARTMENT REPORTS:
ZONING INSPECTOR (not present)
No written report presented.
ROAD SUPERVISOR
Written report presented which included department activity.
RESOLUTION #2020-164: Motion by Michael to approve cost to rebuild stand for Swenson spreader at an estimated cost of $1,400 from E & L Welding, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
FIRE CHIEF
Written report presented which included department activity.
Safety Issues
Open Communication
Chief Garvin thanked the Trustees for their support during his recent medical incident.
RESOLUTION #20-146: Motion by Michael to adjourn at 10:02 a.m., seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting September 22, 2020 were approved as presented.
RESOLUTION #20-147: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
BILLS APPROVED AND PAID:
24400
RICKY D BENNETT
WAGES 09/16/20-09/30/20
420.24
24401
R. STEVEN COSS JR
WAGES 09/16/20-09/30/20
1,845.23
24402
DONALD J LUTZ
WAGES 09/16/20-09/30/20
525.60
24403
MARK E. GARVIN
WAGES 09/16/20-09/30/20
2,143.82
24404
CHELSEA L HARRIS
WAGES 09/16/20-09/30/20
764.87
24405
NICHOLAS R LANSINGER
WAGES 09/16/20-09/30/20
637.01
24406
NICHOLAS H SCHRECKENGOST
WAGES 09/16/20-09/30/20
105.27
24407
RYAN S SHANKLE
WAGES 09/16/20-09/30/20
66.01
24408
KATHLEEN S COFOJOHN
SALARY 09/01/20-09/30/20
1,391.45
24409
JAMES H. DEFFENBAUGH
SALARY 09/01/20-09/30/20
620.32
24410
ROBERT C DUNN
SALARY 09/01/20-09/30/20
852.74
24411
HENRY A. MICHAEL
SALARY 09/01/20-09/30/20
911.18
24412
LORI M MICHAEL
WAGES 09/01/20-09/30/20
65.80
24413
SANDRA M. NUTTER
SALARY 09/01/20-09/30/20
588.79
24414
CENTURYLINK
MONTHLY SERVICE
160.99
24415
DOMINION EAST OHIO
MONTHLY SERVICE
75.13
24416
VERIZON WIRELESS
MONTHLY SERVICE
44.00
24417
RICOH USA INC
COPIER MAINTENANCE
13.33
24418
QUALITY IP
MONTHLY SERVICE/WIRE TIME CLOCK
1,118.50
24419
PC REGIONAL PLANNING
ZONING MAP UPDATE
6.50
24420
PETTIGREW HARDWARE
RD REPAIRS
81.98
24421
GORDON BROTHERS INC
MONTHLY LEASE
150.00
24422
CLEARWATER SYSTEMS INC
FD SUPPLIES
40.00
24423
PALMYRA LITTLE VILLAGE SHOPPER
FUEL PURCHASES
942.79
24424
CARTER LUMBER
CEMETERY REPAIRS
34.99
24425
FIRE FORCE INC
REPAIR SCBA
58.00
24426
D & T P M & TRUCK REPAIR
2013 PUMP TEST
200.00
24427
KOKOSING MATERIALS INC
ROAD SUPPLIES
1,100.61
24428
OTARMA SERVICE CENTER
INSURANCE RENEWAL
19,700.00
24429
OHIO EDISON
MONTHLY SERVICE
536.13
24430
TIM KOHL
REIMBURSE BCI
36.00
24431
COIA IMPLEMENT SALES INC
MULCH ATTACHMENT – CEMETERY
284.95
24432
JAMES DEFFENBAUGH
REIMBURSE EBAY EXPENSES
22.00
EFTPS
UNITED STATES TREASURY
PAYROLL WITHHOLDING TAX
3,527.29
EFT
TREASURERE STATE OF OHIO
PAYROLL WITHHOLDING TAX
481.96
EFT
OPERS
MONTHLY PENSION
3,021.45
EFT
OP&F
MONTHLY PENSION
2,264.13
EFT
BUREAU OF WORKERS’ COMP
2020 INSTALLMENT
1,259.91
EFT
ODJFS
3RD QTR UNEMPLOYMENT TAX
87.16
FISCAL OFFICER REPORT
Presented September bank reconciliations, P.O.’s, and miscellaneous correspondence.
Presented OTARMA Insurance Renewal.
RESOLUTION #20-148: Motion by Michael to renew OTARMA insurance at a cost of $19,700, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
Presented Cemetery Assn CD close out form and estimated interest rates on new CD’s.
RESOLUTION #20-149: Motion by Deffenbaugh to purchase new CD for 24 months at an estimated rate of .50% per annum for $20,630.71 seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
TRUSTEE REPORTS:
TRUSTEE MICHAEL
Reported that they are receiving many calls on the tax levies that people do not understand why there are two and that they are renewals and not new taxes. Trustee Michael also stated that if the levies are not renewed we could not offer services at the level we are operating currently.
Reported need for executive session to discuss possible employee discipline.
TRUSTEE DEFFENBAUGH
Reported the cemetery fence have been picked up. Reported need to close E-bay account because E-bay took the fees from his personal savings and credit card accounts. FO reported the Township is set up to charge fees to Township credit card account.
Announced his retirement from the Township Trustee position at December 31, 2020.
TRUSTEE DUNN
Discussed Trick or Treat and set date and time. Residents who wish to participate should turn on porch light. All residents should abide by Governor’s guidelines. Trunk or Treat has already been cancelled this year.
RESOLUTION #20-150: Motion by Dunn to set Trick or Treat for October 31, 2020 from 2pm to 4pm, residents that wish to participate should turn on porch light and all residents should follow the Governor’s guidelines, Trunk or Treat is cancelled this year, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
RESOLUTION #20-151: Motion by Dunn to purchase Halloween candy for the Fire Department to pass out estimated cost of $50, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
DEPARTMENT REPORTS
ZONING INSPECTOR
Written report presented which included updates on zoning activities.
Presented updated zoning map.
ROAD SUPERVISOR
Written report presented which included updates on department activities.
RESOLUTION #20-152: Motion by Michael to approve 4700 repair expenditures estimated to be $6,000 by TSI, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
RESOLUTION #20-153: Motion by Michael to set Tim Kohl wages to $14.39 per TWP Part-time CDL driver approved January 2020, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
FIRE CHIEF (not present)
Captain Rob Swauger presented report.
Written report presented which included department updates and purchase request.
RESOLUTION #20-154: Motion by Dunn to approve EMS supplies at an estimated cost of $1,500, which includes grant purchases estimated to be $679.95, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
RESOLUTION #20-155: Motion by Michael hire Lindsay Litsinger to the fire department pending background check, drug screen and physical, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
RESOLUTION #20-156: Motion by Michael hire Anthony Popio to the fire department pending background check, drug screen and physical, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
RESOLUTION #20-157: Motion by Dunn to approve preventative maintenance service on Ferno iNX and Ferno Stair Chair, iNX battery plus freight at an estimated cost of $829 plus freight, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
RESOLUTION #20-158: Motion by Michael enter into executive session at 7:55pm to discuss possible employee discipline, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Chairman Michael call the meeting back to order and reported there was nothing new to report.
Open Communication
None
Safety Issues
None
RESOLUTION #20-159: Motion by Michael to adjourn at 8:04 pm seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting on September 8, 2020 were approved as presented.
RESOLUTION #2020-139: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
BILLS APPROVED AND PAID:
24381
RICKY D BENNETT
WAGES 09/01/20-09/15/20
288.36
24382
R. STEVEN COSS JR
WAGES 09/01/20-09/15/20
1,845.23
24383
DONALD J LUTZ
WAGES 09/01/20-09/15/20
467.96
24384
MARK E. GARVIN
WAGES 09/01/20-09/15/20
2,030.19
24385
CHELSEA L HARRIS
WAGES 09/01/20-09/15/20
545.05
24386
NICHOLAS R LANSINGER
WAGES 09/01/20-09/15/20
718.45
24387
NICHOLAS H SCHRECKENGOST
WAGES 09/01/20-09/15/20
216.39
24388
SHAWN A SCHRECKENGOST
WAGES 09/01/20-09/15/20
222.15
24389
OHIO EDISON
MONTHLY SERVICE
620.39
24390
CONRADS DISPOSAL INC
MONTHLY SERVICE
44.00
24391
TIME WARNER CABLE
MONTHLY SERVICE
94.99
24392
UH EMS TRAINING
EMT COURSE
1,200.00
24393
24/7 MECHANICAL CO
STATION REPAIRS
165.90
24394
H LULI CONSTRUCTION CO
CHIP SEAL PROJECT
42,360.00
24395
QUICK SERVICE WELDING & MACHINE
REPAIRS 2013
260.10
24396
ADVANCE AUTO PARTS
FD REPAIRS
264.27
24397
FARMERS NATIONAL BANK
VISA PURCHASES
982.35
24398
OHIO EDISON
STREET LIGHTS
377.22
24399
VERIZON WIRELESS
MONTHLY SERVICE
7.04
FISCAL OFFICER
Presented P.O.’s and miscellaneous correspondence.
Presented cemetery deeds for signature.
Presented 330-654-3497 phone landline transfer to cell phone invoice and requested monthly reimbursement for phone bill.
Presented preliminary Annual Credit Card Report for review.
TRUSTEE REPORTS
TRUSTEE MICHAEL
Presented resume from Timothy Kohl.
RESOLUTION #2020-140: Motion by Michael to hire Timothy Kohl as TWP CDL part-time employee pending drug screen and background check, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
TRUSTEE DEFFENBAUGH
Discussed meeting with Quality IP for quote on time clock wiring quote.
RESOLUTION #2020-141: Motion by Deffenbaugh to purchase two Propunch timeclocks with 4 digit pin code plus software at a cost of $650 from Acroprint and hire Quality IP run wire at an estimated cost of $150, Fire Chief to run conduit, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
Asked for any updates on 10699 Whippoorwill Rd. Trustee Michael reported that the the foreclosure is in process and we should get an email on updates.
Reported that the purchaser of the fence had sold the fence. All we have to do is load the fence when the truck arrives.
Presented information from the State of Ohio regarding trick or treat and trunk or treat guidelines.
Presented Life force Closure authorizations.
RESOLUTION #2020-142: Motion by Deffenbaugh that we sign and date closure authorizations 18-0386, 19-0113B and 19-0226 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
Reported he received a call for illegal dumping behind the garage from the Portage County Health Department.
TRUSTEE DUNN
Discussed Trick or Treat and Trunk or Treat. No decisions have been made on Trick or Treat as Trustees will review state guidelines just received.
RESOLUTION #2020-143: Motion by Michael to cancel Trunk or Treat for this year, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
Discussed reimbursing fiscal officer for phone used for township business. The landline will be transferred to flip phone at a current cost of $29.25 per month from Consumer Phone.
RESOLUTION #2020-144: Motion by Michael to reimburse fiscal officer monthly for 330-654-3497 at an estimated cost of $29.25 per month, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
DEPARTMENT REPORTS:
ZONING INSPECTOR (not present)
No written report presented.
ROAD SUPERVISOR
Written report presented which included department activity.
RESOLUTION #2020-145: Motion by Michael to approve purchase three metal gas cans and extension cords at an estimated cost of $250 from Tractor Supply and purchase welder leads at an estimated cost of $250 from Buckeye Welding, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
FIRE CHIEF (not present)
No written report presented.
Safety Issues
Steve reported a complaint about no school zone warning on South bound John Thomas Road. A child was nearly hit by a vehicle heading south on John Thomas. Bob Dunn will have the school address the matter.
Open Communication
The Trustees would like to thank Don Lutz for his many years of service to the Township.
The Trustees would like to thank Nick Schreckengost and Nick Lansinger for extra detail and pride in their work.
RESOLUTION #20-146: Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting August 25, 2020 were approved as presented.
RESOLUTION #20-135: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
BILLS APPROVED AND PAID:
24354
RICKY D BENNETT
WAGES 08/16/20-08/31/20
525.90
24355
R. STEVEN COSS JR
WAGES 08/16/20-08/31/20
2,009.11
24356
DONALD J LUTZ
WAGES 08/16/20-08/31/20
470.71
24357
MARK E. GARVIN
WAGES 08/16/20-08/31/20
2,059.11
24358
CHELSEA L HARRIS
WAGES 08/16/20-08/31/20
396.83
24359
NICHOLAS R LANSINGER
WAGES 08/16/20-08/31/20
690.12
24360
RYAN S SHANKLE
WAGES 08/16/20-08/31/20
148.00
24361
KATHLEEN S COFOJOHN
SALARY 08/01/20-08/31/20
1,391.45
24362
JAMES H. DEFFENBAUGH
SALARY 08/01/20-08/31/20
620.32
24363
ROBERT C DUNN
SALARY 08/01/20-08/31/20
852.74
24364
HENRY A. MICHAEL
SALARY 08/01/20-08/31/20
911.18
24365
LORI M MICHAEL
WAGES 08/01/20-08/31/20
65.80
24366
SANDRA M. NUTTER
SALARY 07/01/20-07/31/20
588.79
24367
CENTURYLINK
MONTHLY SERVICE
160.99
24368
DOMINION EAST OHIO
MONTHLY SERVICE
76.88
24369
VERIZON WIRELESS
MONTHLY SERVICE
43.90
24370
LIFE FORCE MANAGEMENT INC
AMBULANCE BILLING FEES
251.59
24371
RICOH USA INC
COPIER MAINTENANCE
10.10
24372
QUALITY IP
MONTHLY SERVICE
968.50
24372
TREASURER STATE OF OHIO
QTRLY UAN FEES
762.00
24374
PETTIGREW HARDWARE
STATION REPAIRS
170.93
24375
GORDON BROTHERS INC
MONTHLY LEASE
150.00
24376
CITY OF RAVENNA
DISPATCH FEES
5,243.43
24377
PALMYRA LITTLE VILLAGE SHOPPER
FUEL PURCHASES
1,419.42
24378
AMS TITLE AGENCY INC
TITLE/PJR
225.00
24379
FIRE FORCE INC
MSA SERVICE
532.00
24380
KOKOSING MATERIALS INC
RD SUPPLIES
519.12
EFTPS
UNITED STATES TREASURY
PAYROLL WITHHOLDING TAX
3,404.37
EFT
TREASURERE STATE OF OHIO
PAYROLL WITHHOLDING TAX
474.30
EFT
OPERS
MONTHLY PENSION
3,107.62
EFT
OP&F
MONTHLY PENSION
2,134.58
EFT
BUREAU OF WORKERS’ COMP
2020 INSTALLMENT
1,259.91
EFT
OPERS
PENSION BILLING
1,343.87
FISCAL OFFICER REPORT
Presented August bank reconciliations and P.O.’s.
August receipts were $190,014.91.
Reported need to amend permanent appropriations within General Fund.
RESOLUTION #20-136: Motion by Michael to amend appropriations within Fund 1000 as follows increase 1000-110-211 by $170 and decrease 1000-110-230 by $170, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Presented report from KLA Risk Consulting for review.
Discussed Quality IP quote for time clock. Trustees need more information regarding cable that Q IP say needs run.
TRUSTEE REPORTS:
TRUSTEE MICHAEL
Nothing to report at this time.
TRUSTEE DEFFENBAUGH
Reported he sent an email to Mr. Wayne thanking him for his quick response and giving him until 9/30/20 to pick up the fence.
TRUSTEE DUNN
Nothing to report at this time.
DEPARTMENT REPORTS
ZONING INSPECTOR (not present)
No written report presented.
ROAD SUPERVISOR
Written report presented which included updates on department activities.
FIRE CHIEF (not present)
Written report presented which included department updates and purchase request.
RESOLUTION #20-137: Motion by Dunn to approve annual flow test on MSA SCBA at a cost of $532 from Fire Force and to approve annual pump test at a cost of $250 from Elser Equipment, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
Open Communication
None
Safety Issues
None
RESOLUTION #20-138: Motion by Michael to adjourn at 7:44 pm seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.