Unofficial Meeting Minutes 11/12/2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 22, 2019 were approved as presented.

RESOLUTION #19-­153: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23836   RICKY D BENNETT WAGES 10/16/19-10/31/19 575.39
23837   R. STEVEN COSS JR WAGES 10/16/19-10/31/19 2,055.64
23838   DONALD J LUTZ WAGES 10/16/19-10/31/19 637.70
23839   LINDSAY Y DAVIS WAGES 10/16/19-10/31/19 270.61
23840   MARK E. GARVIN WAGES 10/16/19-10/31/19 2,313.94
23841   CHELSEA L HARRIS WAGES 10/16/19-10/31/19 751.01
23842   NOLAN KETTLE WAGES 10/16/19-10/31/19 375.86
23843   NICHOLAS SCHRECKENGOST WAGES 10/16/19-10/31/19 327.95
23844-23848   VOID VOID 0.00
23849   KATHLEEN S. COFOJOHN SALARY 10/01/19-10/31/19 1,397.63
23850   JAMES H. DEFFENBAUGH SALARY 10/01/19-10/31/19 620.98
23851   ROBERT C DUNN SALARY 10/01/19-10/31/19 825.94
23852   HENRY A. MICHAEL SALARY 10/01/19-10/31/19 910.78
23853   SANDRA M. NUTTER SALARY 10/01/19-10/31/19 581.48
23854   CENTURYLINK MONTHLY SERVICE 160.99
23855   DOMINION EAST OHIO MONTHLY SERVICE 85.66
23856   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23857   VERIZON WIRELESS MONTHLY SERVICE 43.95
23858   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 63.67
23859   CLIA LABORATORY PROGRAM EMS CLIA LAB FEE 180.00
23860   PORTAGE COUNTY TREASURER CHAPEL BLDG PERMIT 51.50
23861   CARTER LUMBER CHAPEL TRUSSES 3,576.94
23862   SCHORY BUILDERS SUPPLY CHAPEL BLOCK SUPPLIES 8,606.89
23863   RICOH USA INC COPIER MAINTENANCE 16.47
23864   ADVANCE AUTO PARTS RD REPAIRS 95.54
23865   OHIO EDISON MONTHLY SERVICE 579.07
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,357.43
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 487.75
EFT   OPERS MONTHLY PENSION 3,168.22
EFT   OP&F MONTHLY PENSION 2,298.97
EFT   BWC 2019 INSTALLMENT 647.99

FISCAL OFFICER REPORT

  1. Presented October bank reconciliations miscellaneous correspondence.
  2. Reported October receipts were $40,448.08.
  3. Presented UAN printer donated to the Township.

RESOLUTION #19-­154: Motion by Dunn to accept the UAN Dell printer donation from the Auditor of State, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported need to amend Resolution 19-128 for the increase in Kozma bid to include heat.

RESOLUTION #19-­155: Motion by Deffenbaugh to amend Resolution 19-128 and increase Kozma electric bid to $9,150, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Asked about the Government Fleet report. FO Cofojohn reported the report has been filed.

TRUSTEE DEFFENBAUGH

  1. Presented Life Force Closure Authorizations.

RESOLUTION #19-­156: Motion by Deffenbaugh that we sign and date the closure authorization for run number 17-0307 and the balance by written off in accordance with the Township’s soft billing policy for Southeast Students, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-­157: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0243, 18-0215, 18-0230 and 18-0281 and forward them for collection in accordance with the Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported on the Curbside Survey.  364 of the 1025 cards were returned 199 yes and 165 no.  Reported Bill Steiner is presenting a proposed change to recycling and will present the proposed change at the Township Trustees meeting this weekend.  The proposed change would bill the residents for recycle services.  The cost of the proposed change is not known.

TRUSTEE DUNN

  1. Reported that although the weather was terrible 35 kids and 10 trunks attended the Trunk or Treat event.  Due to the rain, the DJ elected not to attend and did not accept payment.  Trustee Dunn felt it was a good turnout despite the weather and the event should continue.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-­158: Motion by Michael to approve purchase of 75 tons of grit at an estimated cost of $20 per ton and to purchase a new chain saw at an estimated cost of $375, seconded by Dunn.

Roll Call: Michael-yes Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

  1. Written report presented which included, purchase requests, equipment and personnel status.

RESOLUTION #19-­159: Motion by Deffenbaugh to approve towing of 2013 at a cost of $350 by John’s Towing & Repair and to approve cost of EMS supplies at an estimated cost of $898.72 and $89.99 from EMP and 911 Emergency, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-160: Motion by Michael to adjourn at 7:42 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

_________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes for 10/22/2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 9, 2019 were approved as presented.

RESOLUTION #19-150: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23812   RICKY D BENNETT WAGES 10/01/19-10/31/19 297.89
23813   R. STEVEN COSS JR WAGES 10/01/19-10/31/19 1,848.14
23814   DONALD J LUTZ WAGES 10/01/19-10/31/19 484.28
23815   LINDSAY Y DAVIS WAGES 10/01/19-10/31/19 421.17
23816   MARK E. GARVIN WAGES 10/01/19-10/31/19 1,918.91
23817   CHELSEA L HARRIS WAGES 10/01/19-10/31/19 654.23
23818   NICHOLAS H SCHRECKENGOST WAGES 10/01/19-10/31/19 142.38
23819   OHIO EDISON MONTHLY SERVICE 671.26
23820   VERIZON WIRELESS MONTHLY SERVICE 7.05
23821   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,207.45
23822   KATHLEEN S COFOJOHN REIMBURSE MILEAGE CPIM 42.92
23823   SHAMROCK GEAR RESTORATION LLC GEAR REPAIRS 57.91
23824   STAMM CONTRACTING CO INC FALL FOUND/CEMETERY CHAPEL 1,017.50
23825   TIME WARNER CABLE MONTHLY SERVICE 94.99
23826   CONRAD’S DISPOSAL MONTHLY SERVICE 44.00
23827   JAKOB WITKOSKY DJ SERVICE 100.00
23828   UH OCCUPATIONAL HEALTH PORTAGE PHYSICAL FD FIRE TRAINING 60.00
23829   LEPPO EQUIPMENT RD REPAIRS 645.35
23830   TREASURER STATE OF OH VOLUNTEER FF DEPEND. FUND 150.00
23831   OTARMA SERVICE CENTER INSURANCE RENEWAL 19,556.00
23832   SARCHIONE FORD FD REPAIRS 118.06
23833   TED BIERY/BIERY GARAGE DOORS FD REPAIRS 1,200.00
23834   FARMERS NATIONAL BANK VISA PURCHASES 644.42
23835   OHIO EDISON CO STREET LIGHTS 352.56

FISCAL OFFICER

  1. Presented B.C.’S AND P.O.’S.
  2. Presented annual Credit Card Report.

Brian Hercules of Hercules LED was present to tell us about an energy savings plan with no upfront cost by converting to LED bulbs.  Henry will contact Brian to get a no-cost assessment as to whether the plan will benefit the Township.

Jim Zuccaro of Summit Insurance was present to discuss the OTARMA Renewal.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Asked if the Trustees received the letter from the Portage County Land Revitalization.

TRUSTEE DEFFENBAUGH

  1. Reported he received a request to add contact information on the website. Bob will discuss such requests with Website Developer.
  2. Reported we are still receiving responses for the curbside recycling so we should wait a little longer to let everyone respond who wants to respond.

TRUSTEE DUNN

  1. Reported the estimated cost of the Truck or Treat will be $350.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel and equipment updates.

RESOLUTION #19-151: Motion by Michael to approve purchase of 4 replacement batteries at an estimated cost of $55.99 from Amazon.Com and replace overhead door springs at a cost of $1,200 from Biery Garage Doors, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

We had a citizen inquiry about employee discipline.

Safety Issues

None

Open Communication

None

RESOLUTION #19-152:  Motion by Michael to adjourn at 10:08 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee CQJ`]p� @e �K�K�K�KPe `�`e �� pe Aqb�K

Unofficial Meeting Minutes for October 9, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 19, 2019 were approved as presented.

RESOLUTION #19-­145: Motion by Dunn to approve and pay the bills, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23786   RICKY D BENNETT WAGES 09/16/19-09/30/19 553.52
23787   R. STEVEN COSS JR WAGES 09/16/19-09/30/19 1,906.73
23788   DONALD J LUTZ WAGES 09/16/19-09/30/19 565.10
23789   PAULA A BAUGHMAN WAGES 09/16/19-09/30/19 118.86
23790   LINDSAY Y DAVIS WAGES 09/16/19-09/30/19 632.27
23791   MARK E. GARVIN WAGES 09/16/19-09/30/19 2,048.84
23792   CHELSEA L HARRIS WAGES 09/16/19-09/30/19 521.69
23793   NICHOLAS SCHRECKENGOST WAGES 09/16/19-09/30/19 214.84
23794   SHAWN SCHRECKENGOST WAGES 09/16/19-09/30/19 220.28
23795   KATHLEEN S. COFOJOHN SALARY 09/01/19-09/30/19 1,397.63
23796   JAMES H. DEFFENBAUGH SALARY 09/01/19-09/30/19 620.98
23797   ROBERT C DUNN SALARY 09/01/19-09/30/19 825.94
23798   HENRY A. MICHAEL SALARY 09/01/19-09/30/19 910.78
23799   SANDRA M. NUTTER SALARY 09/01/19-09/30/19 581.48
23800   CENTURYLINK MONTHLY SERVICE 165.35
23801   OHIO EDISON STREET LIGHTS 365.53
23802   DOMINION EAST OHIO MONTHLY SERVICE 70.40
23803   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23804   RICOH USA INC COPIER MAINTENANCE 11.36
23805   VERIZON WIRELESS MONTHLY SERVICE 43.95
23806   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 509.27
23807   KOKOSING MATERIALS INC RD SUPPLIES 515.62
23808   PETTIGREW HARDWARE & FEED FD SUPPLIES 229.55
23809   COIA IMPLEMENT SALES FD REPAIRS 137.26
23810   ACCENT REFUND AMBULANCE FEES 716.48
23811   QUALITY IP HARDDRIVE FD COMPUTER 122.46
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,096.92
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 440.65
EFT   OPERS MONTHLY PENSION 3,069.53
EFT   OP&F MONTHLY PENSION 2,003.53
EFT   BWC 2019 INSTALLMENT 644.91
EFT   ODJFS 3RD QTR UNEMPLOYMENT TAX 65.83

FISCAL OFFICER REPORT

  1. Presented September bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. Reported September receipts were $31,128.57.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Briefly discussed DJ contract.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. Written report presented which included zoning issues.

FIRE CHIEF

  1. Written report presented which included, purchase requests, equipment and personnel status.

RESOLUTION #19-­146: Motion by Michael to purchase repairs for turnout gear at a cost of $54.97 from Shamrock Gear Restoration, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

RESOLUTION #19-­147: Motion by Michael to accept resignation of Daniel Sheets from the fire department, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects.
  2. Discussed changes in chapel vendors.

RESOLUTION #19-­148: Motion by Dunn to amend resolution 19-128 and change masonry vendor to Schory Builders Supplies at an estimated cost of $11,759.20 and change framing carpentry labor to JonLester Carpentry at a cost of $7,000 and to amend cost of doors to $3,782 same vendor seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

Open Communication

Tom Grund asked if the Trustees have the results of the survey.  Michael reported that so far we received 356 back with 196 yes and 160 no.  55% for curbside recycling so far.  About 1,000 surveys were sent out.  Trustees were hoping for more response.  They are still allowing for the final results to be received.  Once received the Trustees will have to decide what is next.

Safety Issues

None

RESOLUTION #19-149 Motion by Michael to adjourn at 7:28 pm seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

_________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     

Unofficial Meeting Minutes 9/19/2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 10, 2019 were approved as presented.

RESOLUTION #19-138: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23764   RICKY D BENNETT WAGES 09/01/19-09/15/19 424.90
23765   R. STEVEN COSS JR WAGES 09/01/19-09/15/19 1,677.27
23766   DONALD J LUTZ WAGES 09/01/19-09/15/19 486.99
23767   PAULA A BAUGHMAN WAGES 09/01/19-09/15/19 132.32
23768   LINDSAY Y DAVIS WAGES 09/01/19-09/15/19 485.34
23769   MARK E. GARVIN WAGES 09/01/19-09/15/19 1,691.50
23770   CHELSEA L HARRIS WAGES 09/01/19-09/15/19 466.00
23771   LISA SCHRECKENGOST WAGES 09/01/19-09/15/19 134.49
23772   NICHOLAS H SCHRECKENGOST WAGES 09/01/19-09/15/19 307.61
23773   SHAWN A SCHRECKENGOST WAGES 09/01/19-09/15/19 93.45
23774   OHIO EDISON MONTHLY SERVICE 716.19
23775   VERIZON WIRELESS MONTHLY SERVICE 7.09
23776   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 944.83
23777   KATHLEEN S COFOJOHN REIMBURSE RECORDING FEES 36.00
23778   KOKOSING MATERIALS INC ROAD SUPPLIES 3,060.72
23779   PORTAGE COUNTY ENGINEER CHIP SEAL HENDERSON/WHIP EAST 38,364.80
23780   TIME WARNER CABLE MONTHLY SERVICE 84.99
23781   CONRAD’S DISPOSAL MONTHLY SERVICE 69.00
23782   MCCTC FFII TRAINING X 2 2,000.00
23783   D & T P.M. TRUCK REPAIR PUMP TEST 200.00
23784   FARMERS NATIONAL BANK VISA PURCHASES 596.32
23785   BREATHING AIR SYSTEMS INC FD REPAIRS 366.80

FISCAL OFFICER

  1. Presented miscellaneous correspondence.
  2. Reported an error on minutes from 7/23/19. Omission of resolution approving FFII training.

RESOLUTION #19-116.5: Motion by Dunn to correct minutes from July 23, 2019 and approve N. Kettle and S. Schreckengost FFII training at MCCTC at a cost of $2,040, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Jim Deffenbaugh’s family, members of the fire department, road department and a few residents entered the meeting for a short celebration of Jim’s 50 years of service to Palmyra Township.

RESOLUTION #19-139: Motion by Michael to have a short recess from the meeting to have cake and refreshments in celebration of Jim’s 50 years of service to Palmyra Township, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Meeting called back to order at 9:53 am.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he called the citizen with the request to exchange cemetery plots and let him know the procedures he had to follow to get that accomplished.
  2. Presented quote from Quality IP for replacement of fire department hard drive.

RESOLUTION #19-140: Motion by Deffenbaugh to replace hard drive on FD computer at a cost of $122.46, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported that a deadline of October 5 is on the website for getting resident recycle surveys returned. Currently 303 have been returned 169 yes and 134 no with 30% returned.
  2. Discussed all trustees’ availability for the meeting October 8.

RESOLUTION #19-141: Motion by Dunn to move October 8 7PM meeting to October 9 at 7PM, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.
  2. Reported ground breaking for cemetery chapel weather permitting is October 2.

RESOLUTION #19-142: Motion by Michael approve purchase of concrete for Cemetery Chapel and fall footers at an estimated cost of $900, seconded by Deffenbaugh

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel and equipment updates.

RESOLUTION #19-143: Motion by Michael to approve flowtest, recalibration and repairing SCBA at an estimated cost of $580 and purchasing 3 Ballistics Vest,3 Paraclete Mich Ballistic Helmets, 6 Point Blank Level 4 front and back rifle plates and 6 Point Blank Level 4 side rifle plates at a cost of $5,685 from Fire Force, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Trustees Michael and Dunn took the opportunity to thank Jim for his 50 years of service to Palmyra Township on behalf of the residents of Palmyra, past and present fire department members, road department members, trustees and fiscal officers.

Safety Issues

None

Open Communication

None

RESOLUTION #19-144:  Motion by Michael to adjourn at 10:12 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Recycling Survey

We would like to hear our residents’ opinion regarding curbside recycling. Surveys were mailed out last week and we hope to get your feedback by mailing the survey back by October 5. We will use the survey results to determine if curbside recycling is something we should consider in the future for our township. Thank you in advance for your input.

Unofficial Meeting Minutes 9/10/2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting August 27, 2019 were approved as presented.

RESOLUTION #19-­132: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23715   RICKY D BENNETT WAGES 08/16/19-08/31/19 468.70
23716   R. STEVEN COSS JR WAGES 08/16/19-08/31/19 1,818.84
23717   DONALD J LUTZ WAGES 08/16/19-08/31/19 427.40
23718   LINDSAY Y DAVIS WAGES 08/16/19-08/31/19 308.34
23719   MARK E. GARVIN WAGES 08/16/19-08/31/19 1,922.95
23720   CHELSEA L HARRIS WAGES 08/16/19-08/31/19 564.10
23721   GREYSON C HENDERSON WAGES 08/16/19-08/31/19 121.29
23722   NOLAN M KETTLE WAGES 08/16/19-08/31/19 317.86
23723   NICHOLAS SCHRECKENGOST WAGES 08/16/19-08/31/19 134.53
23724   KATHLEEN S. COFOJOHN SALARY 08/01/19-08/31/19 1,397.63
23725   JAMES H. DEFFENBAUGH SALARY 08/01/19-08/31/19 620.98
23726   ROBERT C DUNN SALARY 08/01/19-08/31/19 825.94
23727   HENRY A. MICHAEL SALARY 08/01/19-08/31/19 910.78
23728   SANDRA M. NUTTER SALARY 08/01/19-08/31/19 581.48
23729   CENTURYLINK MONTHLY SERVICE 176.45
23730   DOMINION EAST OHIO MONTHLY SERVICE 69.95
23731   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23732   RICOH USA INC COPIER MAINTENANCE 11.24
23733   VERIZON WIRELESS MONTHLY SERVICE 43.95
23734   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 283.44
23735   LEPPO EQUIPMENT RD MOWERREPAIRS 909.74
23736   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,319.26
23737   CLEARWATER SYSTEMS FD SUPPLIES 50.00
23738   PAULA BAUGHMAN REIMBURSE BCI 40.00
23739   KOKOSING MATERIALS INC RD SUPPLIES 1,517.65
23740   SHAMROCK GEAR RESTORATION GEAR REPAIRS 123.65
23741   TREASURER STATE OF OHIO 4TH QTR UAN FEES 762.00
23742   UH EMS INSTITUTE EMT COURSE X 2 1,900.00
23743   B & C COMMUNICATIONS PROGRAM MARCS RADIOS 210.00
23744   OH DEPT NATURAL RESOURCES NATUREWORKS SIGN FOR PARK 98.00
23745   COPE FARM EQUIPMENT INC REPAIRS 910A 79.70
23746   PETTIGREW HARDWARE & FEED FD REPAIRS 69.52
23747   CITY OF RAVENNA DISPATCH FEES 3,825.00
23748   ADVANCE AUTO PARTS FD SUPPLIES 79.90
23749   FREEDOM MATERIALS RD SUPPLIES 113.68
23750-23760   VOID VOID 0.00
23761   UH OCCUPATIONAL HEALTH PORTAGE PHYS/DRUG/TB TEST 236.00
23762   COIA IMPLEMENT SALES INC CEMETERY REPAIRS/MAINT 96.48
23763   EMERGENCY MEDICAL PRODUCTS EMS SUPPLIES 677.76 
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,443.28
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 498.33
EFT   OPERS MONTHLY PENSION 3,004.35
EFT   OP&F MONTHLY PENSION 2,025.42
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented August bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. Reported August receipts were $214,200.68.
  3. Reported 2020 Local Government Distribution is estimated to be $35,740.45.
  4. Presented Notice of NatureWorks Grant Funding.

RESOLUTION #19-­133: Motion by Michael Whereas Palmyra Township Trustees is the owner of a parcel of land located in Palmyra Township Portage County, Ohio, more particularly described in Exhibit A attached hereto and made part hereof (the “Property”). The owner, Palmyra Township Trustees, acquired the Property by a deed recorded as Instrument Number 200624651 in the deed records of the Office of the Portage County Recorder. Whereas, Palmyra Township has received NatureWorks funds from the Ohio Department of Natural Resources and applied these funds as a match for recreational development.  The NatureWorks project number is PORT-035.  The NatureWorks grant program was established in accordance to House Bill 790 in 1994 and continued with House Bill 215 in 1997.  A copy of the NatureWorks project agreement is kept at the Fiscal Officer’s office at Palmyra Fire Station. Now therefore be resolved Palmyra Township hereby agrees to be bound by the terms of the Grant Agreement as they relate to the Property, including the obligation that the Property identified in Exhibit A must be operated and maintained solely for public recreation or natural resource purposes throughout the Term of the Bond.  The Property cannot be converted in use or title without the prior approval of the Director of the Ohio Department of Natural Resources. seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported that the divorce settlement did not deal with the cemetery deed.  A request was made to give up two graves and exchange them for two graves somewhere else in the cemetery.  The spouse will have to get permission to give up two graves from his ex-spouse.  Trustee Deffenbaugh will contact the requester and give him that information.
  2. Presented Life Force Closure Authorizations.

RESOLUTION #19-­134: Motion by Deffenbaugh that we sign and date the closure authorization for run number 18-0161 and forward for non-collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Requested a note be put on the website to please return your recycling survey ASAP.

TRUSTEE DUNN

  1. Reported that 231 residents had responded to the recycling survey so far..

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects.

FIRE CHIEF

  1. Written report presented which included, purchase requests, equipment, personnel and training status..

RESOLUTION #19-­135: Motion by Michael to purchase repairs for turnout gear at a cost of $123.65 from Shamrock Gear Restoration, approve 2011 1st oil change at an estimated cost of $125 from Sarchione Ford and to approve pump testing at an estimated cost of $200 , seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-­135: Motion by Dunn to accept donation of Hurst Tools from the City of Kent and to send them a thank you for the donation, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Fiscal Officer requested to change September 24 meeting.

RESOLUTION #19-­136: Motion by Deffenbaugh to move regularly scheduled 9:30 am September 24 meeting to September 19 at 9:30 am, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #19-137 Motion by Michael to adjourn at 7:51 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn

Halloween events scheduled

The Palmyra Trick or Treat and Trunk or Treat events are set for Saturday, October 26, 2019. Trick or Treat will take place from 2:00-4:00 p.m. throughout the township. Trunk or Treat will take place at Palmyra Park from 4:30-5:30 p.m.. If you are planning on passing out candy please arrive between 4:00-4:15 p.m. so that we can safely park your car before the children arrive. The annual children’s Halloween costume contest and other prize giveaways will take place at 5:15 p.m. at the park pavilion. We look forward to seeing you.

Unofficial Minutes 8/27/2019

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on August 13, 2019 were approved as presented.

RESOLUTION #19-126: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23698   RICKY D BENNETT WAGES 08/01/19-08/15/19 392.06
23699   R. STEVEN COSS JR WAGES 08/01/19-08/15/19 1,818.84
23700   DONALD J LUTZ WAGES 08/01/19-08/15/19 465.32
23701   LINDSAY Y DAVIS WAGES 08/01/19-08/15/19 381.16
23702   MARK E. GARVIN WAGES 08/01/19-08/15/19 1,853.94
23703   CHELSEA L HARRIS WAGES 08/01/19-08/15/19 435.40
23704   GREYSON C HENDERSON WAGES 08/01/19-08/15/19 195.70
23705   LISA SCHRECKENGOST WAGES 08/01/19-08/15/19 127.91
23706   NICHOLAS H SCHRECKENGOST WAGES 08/01/19-08/15/19 134.53
23707   SHAWN A SCHRECKENGOST WAGES 08/01/19-08/15/19 393.96
23708   OHIO EDISON MONTHLY SERVICE 385.76
23709   VERIZON WIRELESS MONTHLY SERVICE 7.07
23710   TIME WARNER CABLE MONTHLY SERVICE 84.99
23711   FARMERS NATIONAL BANK VISA PURCHASES 694.00
23712   KOKOSING MATERIALS INC ROAD SUPPLIES 508.00
23713   ROBERT SWAUGER REIMBURSE BCI 36.00
23714   FIRE FORCE INC SCBA REPAIR 580.00

FISCAL OFFICER

  1. Presented miscellaneous correspondence.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed citizen request to exchange cemetery plots.

TRUSTEE DUNN

  1. Reported that the survey is complete.  He will ask PC Recycling to send them out when we receive the sample recycle bins for resident viewing.
  2. Would like to set Trick or Treat and Trunk or Treat date and times.

RESOLUTION #19-127: Motion by Dunn set Trick or Treat October 26 from 2pm to 4pm and to set Trunk or Treat same day from 4:30 pm to 5:30 pm and estimate purchases of supplies, prizes and DJ at an estimated $450, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and issues.
  2. Presented quotes for building Cemetery Chapel.

RESOLUTION #19-128: Motion by Michael approve the following quotes to build Cemetery Chapel:

Henry Bierce; masonry material: $14,145.12

S.K. Masonry Services; masonry labor: $15,064.00

Carter Lumber; lumber materials and windows; $14,328.84

A&M Doors; Doors: $3,036.00

Vallelonga Structures; labor: $10,000.00

Kozma Electric; material and labor: $7,864.00

Stamm Concrete; concrete material: $2,500.00

Steel City Concrete; concrete labor: $1,000.00

Seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Discussed cemetery stone damage.  Trustees would like to keep old stones that can be repaired as long as possible.  Steve will get a quote to replace stones that cannot be repaired.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel, equipment, training and grant updates.

RESOLUTION #19-129: Motion by Deffenbaugh to approve purchase of 2 complete sets of turnout gear at an estimated cost of $6,852.00 plus shipping from and EMS supplies at an estimated cost of $686.41, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-130: Motion by Deffenbaugh to approve Fire Chief to attend Maxwell Class, 21 Principles of Leadership at an estimated cost of $375, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-131:  Motion by Michael to adjourn at 7:53 pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Meeting Time Change

The township trustee meeting on Tuesday, August 27 will be moved to 7:00 p.m.. The original scheduled time was 9:30 a.m..

Unofficial Meeting Meetings for 8/13/2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting July 23, 2019 were approved as presented.

RESOLUTION #19-­118: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23660   RICKY D BENNETT WAGES 07/16/19-07/31/19 597.14
23661   R. STEVEN COSS JR WAGES 07/16/19-07/31/19 1,982.40
23662   DONALD J LUTZ WAGES 07/16/19-07/31/19 548.96
23663-23669   VOID VOID 0.00
23670   LINDSAY Y DAVIS WAGES 07/16/19-07/31/19 454.30
23671   MARK E. GARVIN WAGES 07/16/19-07/31/19 2,162.53
23672   CHELSEA L HARRIS WAGES 07/16/19-07/31/19 868.73
23673   GREYSON C HENDERSON WAGES 07/16/19-07/31/19 66.16
23674   LISA SCHRECKENGOST WAGES 07/16/19-07/31/19 92.00
23675   NICHOLAS SCHRECKENGOST WAGES 07/16/19-07/31/19 163.96
23676   KATHLEEN S. COFOJOHN SALARY 07/01/19-07/31/19 1,397.63
23677   JAMES H. DEFFENBAUGH SALARY 07/01/19-07/31/19 620.98
23678   ROBERT C DUNN SALARY 07/01/19-07/31/19 825.94
23679   HENRY A. MICHAEL SALARY 07/01/19-07/31/19 910.78
23680   SANDRA M. NUTTER SALARY 07/01/19-07/31/19 581.48
23681   CENTURYLINK MONTHLY SERVICE 161.43
23682   DOMINION EAST OHIO MONTHLY SERVICE 70.08
23683   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23684   RICOH USA INC COPIER MAINTENANCE 9.20
23685   VERIZON WIRELESS MONTHLY SERVICE 43.95
23686   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 768.34
23687   PETTIGREW HARDWARE & FEED STATION SUPPLIES 152.10
23688   OHIO EDISON MONTHLY SERVICE 642.38
23689   JAMES DEFFENBAUGH REIMBURSE ZONING KEYS 1.89
23690   AMERICAN TRUCKBOXES LLC REPAIRS 2017 190.00
23691   FASTENAL RD SUPPLIES 6.78
23692   FIRE CATT FIRE HOSE/LADDER TESTING 1,679.15
23693   BARBOR TREE SERVICE INC STORM/CLEAN UP CEMETERY 2,600.00
23694   CONRAD’S DISPOSAL INC MONTHLY SERVICE 69.00
23695   NORTH JACKSON HYDRAULICS FD REPAIRS 10.13
23696   OHIO EDISON CEMETERY SERVICE 58.70
23697   ADVANCE AUTO PARTS FD/RD REPAIRS/SUPPLIES 24.88
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,466.72
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 481.47
EFT   OPERS MONTHLY PENSION 3,218.95
EFT   OP&F MONTHLY PENSION 2,202.91
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented July bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. July receipts were $24,480.83.
  3. Reported resignations of Karen Whitney and Jacob Haser.

RESOLUTION #19-­119: Motion by Michael to accept resignations of Karen Whitney and Jacob Haser from the Board of Zoning Commissions, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

Trustees’ wish to thank them for their service.

  • Presented 2020 Official Certificate of Estimated Resources.

RESOLUTION #19-120: Motion by Dunn to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Reported that he needed the list of addresses for the survey and Jim supplied him with the addresses.
  2. Reported that the website was up and running but he needed additional training on posting pictures.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.
  2. Reported that Loves Country Store was trying to contact Adolph Dorn to obtain an easement and all she had to give him was an address.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects.

FIRE CHIEF

  1. Written report presented which included, purchase requests, equipment and training status and grant updates.

RESOLUTION #19-­121: Motion by Michael to purchase 3 helmet face shields at an estimated cost of $240 and to approve hose and ladder testing at a cost of 1,679.15, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-­122: Motion by Michael to dispose of two sections of damaged 1 ¾” fire hose, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #19-­123: Motion by Deffenbaugh to accept the fire chief’s recommendation to hire Robert Swauger to the fire department pending background check, physical and drug screen, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-­124: Motion by Dunn to send N. Lansinger and B. Zack to EMT-Basic school at UH Portage at an estimated cost of $1,100.00 plus books and national Registry test, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Chief reported that UH EMS Department will have a special award to present to Palmyra Fire Department once the plaque is ready.

Safety Issues

None

Open Communication

None

RESOLUTION #19-125 Motion by Michael to adjourn at 7:39 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee