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Due to the Governor’s orders regarding the COVID-19 concerns we will sadly need to cancel the Palmyra Easter Egg Hunt that was scheduled on 4/4/2020.

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 10, 2020 were approved as presented.

RESOLUTION #2020-46: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24089		RICKY D BENNETT	WAGES 03/01/20-03/15/20	588.87
24090		R. STEVEN COSS JR	WAGES 03/01/20-03/15/20	1,730.23
24091		DONALD J LUTZ	WAGES 03/01/20-03/15/20	601.71
24092		MARK E. GARVIN	WAGES 03/01/20-03/15/20	2,002.56
24093		CHELSEA L HARRIS	WAGES 03/01/20-03/15/20	218.00
24094		NOLAN KETTLE	WAGES 03/01/20-03/15/20	543.60
24095		NICHOLAS R LANSINGER	WAGES 03/01/20-03/15/20	284.51
24096		SHAWN A SCHRECKENGOST	WAGES 03/01/20-03/15/20	373.69
24097		OHIO EDISON	STREET LIGHTS	366.84
24098		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24099		VERIZON WIRELESS	MONTHLY SERVICE	7.05
24100		CONRAD’S DISPOSAL INC	TRASH SERVICE	69.00
24101		CARTER LUMBER	CHAPEL BLDG SUPPLIES	1,760.81
24102		FARMERS NATIONAL BANK	VISA PURCHASES	2,049.30
24103		UH EMS INSTITUTE	½ ADVANCED EMT COURSE	1,250.00

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. February receipts were $16,775.15.
3. Requested reimbursement for telephone expenses due to business closure.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Presented certified road mileage.

RESOLUTION #2020-47: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2019, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

1. Briefly discussed time clock. Trustees would like to move forward with the card option instead of fingerprint option. Will get cost information for next meeting.
2. Reported he was ready to move forward with zoning secretary applications.

RESOLUTION #2020-48: Motion by Deffenbaugh to hire Lori Michael as zoning secretary, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-Abstain.

• Reported that Bill Steiner did not send a one-year recycling contract is on hold.
• Reported the Commissioners’ were to hold four public hearings on the proposed rates for recycling and the cost will be billed to the residents. These public hearings have been cancelled.
• Reported per Bill Steiner that some of the Township’s have cancelled spring clean-up.  Trustees did not make a decision to cancel spring cleanup yet and will wait to see how things are going with the COVID -19 virus.
• Reported that Portage Recycling is applying for a grant for 2021 for collecting tires.  No tires will be collected in 2020.
• Reported the complaint on a draining issue at 3749 Mahoning Rd was due to a pipe on a resident’s property.
• Discussed zoning meetings during this crisis.

RESOLUTION #2020-49: Motion by Dunn to cancel the April Zoning meetings, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE DUNN

1. Discussed the Easter Egg Hunt.

RESOLUTION #2020-50: Motion by Dunn to cancel the Easter Egg Hunt due to concerns of the virus and people gathering, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

• Reported a resident who wants to purchase the Depot and fix it up contacted him.  The Township does not own the Depot, it is owned by a private individual.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

1. Written report presented which included department activity.
2. Reported the Chapel is almost finished and the trustees will need to decide the fees for use of the  Cemetery Chapel.

FIRE CHIEF

1. Written report presented which included department activity.

RESOLUTION #2020-51: Motion by Dunn to purchase station generator 30kw natural gas fueled 200-amp complete with auto start transfer switch insulated from Wesley Electric at an estimated cost of $16,747.00 seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-52: Motion by Michael to purchase generator for 2016 2400 HydroMax Generator Model #HM-240  at an estimated cost of $2,411.43 seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-53: Motion by Michael to close the station to non-essential personnel effective immediately, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

1. No report presented.

Safety Issues

None

Open Communication

None

RESOLUTION #20-54:  Motion by Michael to adjourn at 10:32 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________ James Deffenbaugh, Trustee                                                       Robert Dunn, Tr t

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 25, 2020 were approved as presented.

RESOLUTION #20-43: Motion by Dunn to approve and pay the bills, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

24060		RICKY D BENNETT	WAGES 02/16/20-02/29/20	411.89
24061		R. STEVEN COSS JR	WAGES 02/16/20-02/29/20	1,909.01
24062		DONALD J LUTZ	WAGES 02/16/20-02/29/20	404.26
24063		MARK E. GARVIN	WAGES 02/16/20-02/29/20	1,961.27
24064		CHELSEA L HARRIS	WAGES 02/16/20-02/29/20	374.86
24065		NOLAN KETTLE	WAGES 02/16/20-02/29/20	484.31
24066		SHAWN A SCHRECKENGOST	WAGES 02/16/20-02/29/20	241.39
24067		ROBERT SWAUGER	WAGES 02/16/20-02/29/20	149.20
24068		KATHLEEN S COFOJOHN	SALARY 02/01/20-02/29/20	1,396.21
24069		JAMES H. DEFFENBAUGH	SALARY 02/01/20-02/29/20	620.32
24070		ROBERT C DUNN	SALARY 02/01/20-02/29/20	851.91
24071		HENRY A. MICHAEL	SALARY 02/01/20-02/29/20	911.18
24072		SANDRA M. NUTTER	SALARY 02/01/20-02/29/20	588.79
24073		DOMINION EAST OHIO	MONTHLY SERVICE	279.50
24074		VERIZON WIRELESS	MONTHLY SERVICE	43.90
24075		RICOH USA INC	COPIER MAINTENANCE	17.93
24076		QUILITY IP	MONTHLY SERVICE	938.50
24077		PETTIGREW HARDWARE	STATION REPAIRS	512.85
24078		CITY FO RAVENNA	DISPATCH FEES	5,243.43
24079		PORTAGE CO SOLID WASTE MANAGEMENT	RECYCLE CHARGE 2020 (HOLD NO AGREEMENT IN PLACE)	3,000.00
24080		A M DOOR & SUPPLY	REPLACE GARAGE DOORS	1,296.00
24081		THE RECORD COURIER	LEGAL NOTICES AND EMPLOYMENT ADVERTISEMENT	303.75
24082		NYTOA	TATICAL TRAINING FOR 2	599.98
24083		PORTAGE CO COMBINED HEALTH DISTRICT	SEMI PUBLIC WASTE WATER TREATMENT FEE	275.00
24084		PRAXIAR DISTRIBUTION INC	EMS SUPPLIES	189.55
24085		STEVE COSS	REIMBURSE NAILS FOR CHAPEL	43.44
24086		TREASURER STATE OF OHIO	DRIVING RECORD REQUEST	130.00
24087		CENTURYLINK	MONTHLY SERVICE	169.92
24088		OHIO EDISON	MONTHLY SERVICE	618.44
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,698.30
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	546.37
EFT		OPERS	MONTHLY PENSION	3,253.49
EFT		OP&F	MONTHLY PENSION	2,065.51
EFT		BWC	2020 INSTALLMENT	1,259.91

FISCAL OFFICER REPORT

1. Presented February bank reconciliations and P.O.’s..
2. Presented zoning secretary applications.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Discussed Health District meeting and reported he could not attend and hoped Bob or Jim could attend. The purpose of the meeting was to elect the board of directors. 
2. Reported that a complaint about the intersection of 225 and Cableline Rd was under control of the state.  The state said there are not enough fatalities at the location to warrant additional measures other than the current stop sign.
3. Reported he discussed roadside mowing with Ed Samec Paris Township Trustee. 

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

1. Written report presented which included updates on department activities and purchase request.
2. Discussed insurance adjuster reports from storm damage.

RESOLUTION #20-44: Motion by Dunn to hire Deerfield Exterior LLC to replace roof on garage and concession stand at an estimated cost of $9,500 and $1,300 respectively due to storm damage, seconded by Michael.

Roll Call:  Michael-yes, Dunn-yes.

ZONING INSPECTOR

1. Written report presented which included an update on zoning issues.

FIRE CHIEF

1. Written report presented which included updates.
2. Discussed protocol for Coronavirus from 911 calls to transport to cleanup from transport.

Open Communication

None

Safety Issues

Steve Coss reported he spoke with Jim and there will be no tires taken at cleanup.

RESOLUTION #20-45: Motion by Michael to adjourn at 7:59 pm seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                            

Palmyra Township Board of Zoning Commissions regular meetings will be held at 7:00PM on the second Thursday of each month. The Palmyra Township Board of Zoning Appeals meet on the 4^th Thursday of each month at 7:00 pm only as needed. All meetings held at the Palmyra Fire Station, 3956 State Route 225, Diamond, OH 44412

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 11, 2020 were approved as presented.

RESOLUTION #2020-36: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24040-24042		VOID	VOID	0.00
24043		RICKY D BENNETT	WAGES 02/01/20-02/15/20	434.14
24044		R. STEVEN COSS JR	WAGES 02/01/20-02/15/20	2,385.73
24045		DONALD J LUTZ	WAGES 02/01/20-02/15/20	566.18
24046		MARK E. GARVIN	WAGES 02/01/20-02/15/20	1,874.48
24047		CHELSEA L HARRIS	WAGES 02/01/20-02/15/20	180.65
24048		NOLAN KETTLE	WAGES 02/01/20-02/15/20	939.83
24049		SHAWN A SCHRECKENGOST	WAGES 02/01/20-02/15/20	603.08
24050		OHIO EDISON	STREET LIGHTS	366.84
24051		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24052		VERIZON WIRELESS	MONTHLY SERVICE	7.07
24053		CONRAD’S DISPOSAL INC	TRASH SERVICE	44.00
24054		FARMERS NATIONAL BANK	VISA PURCHASES	83.33
24055		UH EMS INSTITUTE	EMT BASIC COURSE X 2	2000.00
24056		LIFE FORCE MANAGEMENT	AMBULANCE BILLING FEES	370.58
24057		MYERS EQUIPMENT CORP	REPAIRS 4700	495.24
24058		DIAMOND BUILDING SUPPLY	REPAIRS – SHOP DOORS	9.19
24059		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	1,138.50

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Reported Palmyra was approved for the NOPEC Energizing Communities grant for expenditures including installing insulation in the Cemetery Chapel and converting to LED lighting in the Township buildings.
3. Was sworn in as Fiscal Officer for 4/1/20-3/31/24 term.

Ben Gardener of Quality IP presented options for a new time clock system with two stations and badges per Trustees request.  Ben also answered questions regarding a Voice over IP phone system.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Reported Dominion would be checking for gas leaks.

TRUSTEE DEFFENBAUGH

1. Gordon working on water system at this time.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

1. Written report presented which included department activity.
2. Discussed what expenditures were needed to finish Cemetery Chapel.

RESOLUTION #2020-37: Motion by Michael to approve material and labor to finish chapel including insulation, ceiling, fascia, soffit and cedar wrap at an estimated cost of $6,200, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

1. Written report presented which included department activity.

RESOLUTION #2020-38: Motion by Michael to accept resignation of Andrea Wilson Redfearn from the fire department effective 2/25/20, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-39: Motion by Michael to accept resignation of Chelsea Harris from Lieutenant Position of the fire department effective 2/25/20, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-40: Motion by Michael to approve Robert Swauger to the position of Captain of Fire Department, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-41: Motion by Michael to approve Brian Kelderhouse to the position of Lieutenant of Fire Department, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

1. No report presented.

Safety Issues

None

Open Communication

None

RESOLUTION #20-42:  Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee s”,”content-analysis.language-notice”:”Your site language is set to {language}.”,”content-analysis.language-notice-contact-admin”:”Your site language is set to {language}. If this is not correct, contact your site administrator.”,”content-analysis.highlight”:”Highlight this result in the text”,”content-analysis.nohighlight”:”Remove highlight from the text”,”content-analysis.disabledButton”:”Marks are disabled in current view”,”a11yNotice.opensInNewTab”:”(Opens in a new browser tab)”},”isRtl”:””,”isPremium”:””,”addKeywordUpsell”:{“title”:”Would you like to add more than one keyphrase?”,”intro”:”Great news: you can, with {{link}}Yoast SEO Premium{{\/link}}!”,”link”:”https:\/\/yoa.st\/pe-premium-page?php_version=7.4&platform=wordpress&platform_version=5.2.5&software=free&software_version=11.5&days_active=>30″,”other”:”Other benefits of Yoast SEO Premium for you:”,”buylink”:”https:\/\/yoa.st\/add-keywords-popup?php_version=7.4&platform=wordpress&platform_version=5.2.5&software=free&software_version=11.5&days_active=>30″,”buy”:”Get Yoast SEO Premium”,”small”:”1 year free support and updates included!”,f

Chairman Vaughan called meeting to order at 7:00 pm.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Roll was called and the following members were present: Mike Chilson, Jim Crawford Brad Vaughan and Kathy Cofojohn. Sandy Nutter was also present.

Motion by Chilson to accept the minutes of January 9, 2020, seconded by Vaughan.

Roll Call: Chilson-yes, Vaughan – yes, Crawford-yes.

OLD BUSINESS:

Reviewed questions they had about Sections 500 and 600.  Need additional explanation from Trustees and Fire Chief on items in book.

Keep 2^nd Thursday of month for meetings.

NEW BUSINESS:

The Board discussed items in Section 700 and 800.

Chairman Vaughan requested the Board review section 900 of the zoning resolution for discussion at the next meeting.

Sandy gave her report and presented report from 2019 zoning activity.

Motion by Chairman Vaughan to adjourn at 8:01pm: seconded by Chilson.

Roll Call: Vaughan-yes, Chilson-yes, Crawford-yes. rved”: 0.0, “sts_include_subdomains”: false, “sts_observed”: 1576268397.88675 }, “l8XmfE1EbKMfin8cushkWzXalhdxIMysz/6F3qoCUOI=”: { “dynamic_spki_hashes_expiry”: 0.0, “expiry”: 1613434533.4485, “mode”: “force-https”, “pkp_include_subdomains”: false, “pkp_observed”: 0.0, “sts_include_subdomains”: false, “sts_observed”: 1581898533.4485 }, “m4trt0P1zMUAGiU7gZ2iMhLIZ9jXXpTJT797it1Wuig=”: { “dynamic_spki_hashes_expiry”: 0.0, “expiry”: 1583262732.634627, “mode”: “force-https”, “pkp_include_subdomains”: false, “pkp_observed”: 0.0, “sts_include_subdomains”: false, “sts_observed”: 1551726732.634627 }, “mX1OubIhLTrpNLuXDx72moPCuaOflOEsPzmPkANen3o=”: { “dynamic_spki_hashes_expiry”: 0.0, “expiry”: 1613434503.319625, “mode”: “force-https”, “pkp_include_subdomains”: false, “pkp_observed”: 0.0, “sts_include_subdomains”: true, “sts_observed”: 1581898503.319625 }, “myxca24Fg7L/IgePD/QeLaUxbyYNmJdOyLPY

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting January 28, 2020 were approved as presented.

RESOLUTION #20-25: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

Trustee Dunn entered the meeting.

BILLS APPROVED AND PAID:

24007		R. STEVEN COSS JR	WAGES 01/16/20-01/31/20	2,360.87
24008		DONALD J LUTZ	WAGES 01/16/20-01/31/20	470.31
24009-24012		VOID	VOID	0.00
24013		MARK E. GARVIN	WAGES 01/16/19-01/31/20	2,256.26
24014		CHELSEA L HARRIS	WAGES 01/16/19-01/31/20	293.87
24015		GREYSON HENDERSON	WAGES 01/16/19-01/31/20	123.04
24016		NOLAN KETTLE	WAGES 01/16/19-01/31/20	1,142.57
24017		VOID	VOID	0.00
24018		JAMES H. DEFFENBAUGH	SALARY 01/01/20-01/31/20	620.32
24019		ROBERT C DUNN	SALARY 01/01/20-01/31/20	851.91
24020		HENRY A. MICHAEL	SALARY 01/01/20-01/31/20	911.18
24021		SANDRA M. NUTTER	SALARY 01/01/20-01/31/20	588.79
24022		KATHLEEN S COFOJOHN	SALARY 01/01/20-01/31/20	1,396.21
24024		CENTURYLINK	MONTHLY SERVICE	173.66
24025		DOMINION EAST OHIO	MONTHLY SERVICE	300.77
24026		VERIZON WIRELESS	MONTHLY SERVICE	43.90
24027		RICOH USA INC	COPIER MAINTENANCE	16.45
24028		S.K. MASONRY SERVICES	CHAPEL LABOR	3,013.00
24029		CARTER LUMBER	STATION STORM DAMAGE REPAIR	26.89
24030		PORTAGE CTY TREASURER	STORM WATER ASSESSMENT	647.12
24031		PORTAGE CTY TREASURER	TOWER RE TAX	269.14
24032		THE RECORD COURIER	LEGAL NOTICE ANNUAL FINANCIAL	23.75
24033		QUALITY IP	MONTHLY SERVICE	938.50
24034-24036		VOID	VOID	0.00
24037		OHIO EDISON	MONTHLY SERVICE	609.04
24038		ADVANCE AUTO PARTS	RD/FD REPAIRS	35.22
24039		UH OCCUPATIONAL HEALTH	PHYSICAL/CRUG SCREAN	108.00
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,529.09
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	509.70
EFT		OPERS	MONTHLY PENSION	3,136.00
EFT		OP&F	MONTHLY PENSION	2,461.53
EFT		BWC	2020 INSTALLMENT	1,259.91
EFT		FARMERS NATIONAL BANK	NSF SERVICE CHARGE	10.00

FISCAL OFFICER REPORT

1. Presented January bank reconciliations and P.O.’s..
2. Reported January receipts were $­­­­­33,944.75.
3. Presented a meeting policy from PC Prosecutors office.

RESOLUTION #20-26: Motion by Michael WHEREAS, Ohio Revised Code Section 121.22 concerning open public meetings, it is required that this Board adopt rules relative to scheduling regular and special Board meetings and to provide notice of these meetings; now therefore be it RESOLVED, that the Palmyra Township Board of Trustees regular meetings will be held at 7:00PM on the second Tuesdays of each month, and at 9:30AM on the 4^th Tuesdays of each  month, at the Palmyra Fire Station, 3956 State Route 225, Diamond, OH 44412. RESOLVED,       Palmyra Township Board of Trustees will provide notice of its regular meetings, including the time and place of such meetings, in the legal section of the Record-Courier newspaper, and at the entrance of Fire Department, as well as on the Board’s webpage at palmyratownship.com. RESOLVED, Palmyra Township Board of Trustees may convene special meetings, for which they will provide 24-hour notice, including 24-hour notice to any news media requesting notification of such meetings, except in the event of an emergency meeting requiring immediate official action. Notice of special meetings will be provided in the same places as the notices of regular meetings. RESOLVED, In the case of emergency sessions, the Palmyra Township Board of Trustees will contact any media that requested notice of the time, place and purpose of emergency meetings. As practicable, the notice of emergency meetings will also be made through the legal section of the Record-Courier, and posted at the doors of Fire Department, and on the Board’s webpage at palmyratownship.com. RESOLVED that Executive Sessions will be held pursuant to Ohio Revised Code Section 121.22 (G)(1)-(8); but Executive sessions are prohibited at emergency meetings. Meeting minutes will reflect only the general subject matter of the executive sessions.

RESOLVED, any person may request the time and place of all regularly scheduled meetings by submitting a request to the Fiscal Officer; and be it further RESOLVED, any person, upon written request, as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is to be discussed. Each person shall file with the Fiscal Officer a written request specifying the person’s name, address, telephone number and/or e-mail address, along with the specific type of public business that is of interest, and the amount of time this request covers (not to exceed three months); and be it further RESOLVED, that public comment is welcomed by the Palmyra Township Board of Trustees at open communication in the regular meetings. RESOLVED, that the Palmyra Township Board of Trustees finds and determines that all formal actions of this Board concerning and relating to the adoption of this resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meeting open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code.

, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Discussed Permanent Appropriations.

RESOLUTION #20-27: Motion by Michael to approve 2020 permanent appropriations as presented:

, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Discussed need to advertise for zoning secretary position.

RESOLUTION #20-28: Motion by Dunn to advertise in the Record Courier for the zoning secretary position for Friday Saturday and Sunday or for 7 days if the cost is the same or cheaper, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE DEFFENBAUGH

1. Presented items to be removed from inventory.

RESOLUTION #20-29: Motion by Deffenbaugh that we remove Dell printer, chain saw and sweeper from inventory, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

• Discussed possible Township cleanup dates.

RESOLUTION #20-30: Motion by Michael that we set Township Cleanup for June 5 and 6 from 7:30 am to 6pm Friday and 7:30 am to noon on Saturday pending availability of vendors, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DUNN

1. Discussed dates and times for Easter Egg Hunt.

RESOLUTION #20-31: Motion by Dunn that we set the Easter Egg Hunt for April 4 at 9am and approve expenditures estimated at $300, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

• Reported a complaint about the Whippoorwill address regarding getting around the location, trailers in road without lights and noise.
• Presented letter for Trustees to sign authorizing the Portage County Prosecutor’s office to begin foreclosure proceedings on Whippoorwill Road property.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included an update on zoning issues.

ROAD SUPERVISOR

1. Written report presented which included updates on department activities purchase request.

RESOLUTION #20-32: Motion by Michael to approve purchase of two doors for garage that were damaged in break in last Saturday at an estimated cost of $1,964 from A M Door, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-33: Motion by Michael to approve BSE Light Solutions to convert lighting to LED lighting at an estimated cost of $5,968.09, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

1. Written report presented which included updates on fire department activity and training requests.

RESOLUTION #20-34: Motion by Dunn to approve sharing half the cost with Deerfield Township for sending Nolan Kettle and Brian Kelderhouse to EMT-Advance course presented by UH Portage and at total cost of $2,500 per Township, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

Open Communication

None

Safety Issues

Terry Mott voiced environmental concerns.

RESOLUTION #20-35: Motion by Michael to adjourn at 7:38 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on January 8 2020 were approved as presented.

RESOLUTION #2020-15: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23975		RICKY D BENNETT	WAGES 01/01/20-01/15/20	384.02
23976		R. STEVEN COSS JR	WAGES 01/01/20-01/15/20	1,956.16
23977		DONALD J LUTZ	WAGES 01/01/20-01/15/20	506.04
23978-23982		VOID	VOID	0.00
23983		MARK E. GARVIN	WAGES 01/01/20-01/15/20	2,241.85
23984		CHELSEA L HARRIS	WAGES 01/01/20-01/15/20	164.06
23985		GREYSON HENDERSON	WAGES 01/01/20-01/15/20	123.04
23986		NOLAN KETTLE	WAGES 01/01/20-01/15/20	855.36
23987		NICHOLAS H SCHRECKENGOST	WAGES 01/01/20-01/15/20	219.54
23988		OHIO EDISON	MONTHLY SERVICE	735.20
23989		TIME WARNER CABLE	MONTHLY SERVICE	94.99
23990		VERIZON WIRELESS	MONTHLY SERVICE	7.05
23991		PALMYRA LITTLE VILLAGESHOPPER	FUEL PURCHASES	758.19
23992		UH OCCUPATIO0NAL HEALTH PORTAGE	DOT DRUG SCREEN	55.00
23993		MCMASTER-CARR	FD REPAIRS	28.39
23994		LIFE FORCE MANAGEMENT	AMBULANCE BILLING FEES	919.74
23995		HEALAMERICA PA REFUNDS	REFUND AMBULANCE FEES	362.01
23996		BURNHAM & FLOWER INS GROUP	FISCAL OFFICER BOND	767.00
23997		WARREN FIRE EQUIPMENT `	FD MAINTENANCE	547.14
23998		WARREN SPRING CO LLC	4700 REPAIRS	44.31
23999		TREASURER STATE OF OHIO	COOP PURCHASE FEE	100.00
24000		CONRAD’S DISPOSAL INC	MONTHLY SERVICE	44.00
24001		FARMERS NATIONAL BANK	VISA PURCHASES	125.04
24002		MITCHELL COMMUNICATIONS INC	REPAIRS 2011	129.20
24003		GARRO TIRE & AUTOMOTIVE SERVICE	TIRES 3500	1,088.52
24004		VOID	VOID	0.00
24005		OHIO EDISON	STREET LIGHTS	364.91
24006		ANGELINA WILHELM	REIMBURSE BACKGROUND CHECK	73.00
EFT		BUREAU OF WORKERS’ COMPENSATION	2019 TRUE-UP	530.00

FISCAL OFFICER

1. Presented December bank reconciliation, P.O.’s and miscellaneous correspondence.
2. Reported December receipts were $26,312.41.
3. Reported the 2020 NOPEC Sponsorship grant was awarded to cover the Easter Egg Hunt and Trunk or Treat expenditures.
4. Discussed NOPEC Energized Community grant for 2020.

RESOLUTION #2020-16: Motion by Michael WHEREAS, the Township of Palmyra, Ohio (the “GRANTEE”) is a member of the Northeast Ohio Public Energy Council (“NOPEC”) and is eligible for one or more NOPEC Energized Community Grant(s) for 2020 (“NEC Grant(s)”) as provided for in the NEC Grant Program guidelines; and WHEREAS, the GRANTEE wishes to enter into a Grant Agreement with NOPEC, Inc. in substantially the form presented to this Council to receive one or more NEC Grant(s); and  NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE TOWNSHIP TRUSTEES OF PALMYRA, COUNTY OF PORTAGE, AND STATE OF OHIO, THAT: SECTION 1.  This Board of Trustees of the GRANTEE (the “Board”) finds and determines that it is in the best interest of the GRANTEE to enter into the Grant Agreement to accept the NEC Grant(s) for 2020, and authorizes the Board Chairman to execute the Grant Agreement to accept the NEC Grant(s) funds. SECTION 2.  This Board finds and determines that all formal actions of this Board of Trustees concerning and relating to the adoption of this Resolution and of any committees that resulted in those formal actions were in meetings open to the public in compliance with the law.           SECTION 3.  This Resolution is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the GRANTEE; wherefore, this Resolution shall be in full force and effect immediately upon its adoption and approval by the Chairman of the GRANTEE. Motion seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Bill Steiner was at the meeting to discuss the future of recycling in Portage County. Trustees do not want to commit to a 5-year agreement until the County decides what the pay structure will be.  Bill will work on getting the Township a one-year agreement.

Brett Bencze Portage County Assistant Prosecuting Attorney asked if the Board would like to enter into executive session to discuss legal matters.

RESOLUTION #2020-17: Motion Deffenbaugh to enter into executive session to discuss legal matters, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

Chairman Michael called the meeting back to order.

RESOLUTION #2020-18: Motion by Michael to request the Portage County Prosecutors office to start looking into foreclosure process for Whippoorwill Road property, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Brian from Hercules LED presented a quote for $10,612.78 to convert existing lighting to LED lighting.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

1. Written report presented which included purchases made upcoming projects and completed projects.
2. Discussed storm damage to Township property resulting from storm January 12, 2020.
3. Discussed accident at Robison cemetery.

FIRE CHIEF

1. Written report presented which included purchase requests, personnel updates, training and apparatus status.
2. Discussed quotes for water softener equipment.

RESOLUTION #2020-19: Motion by Michael to lease water softener equipment from Gordon Bros. with an installation cost of $250 and a monthly lease costing $150 per month, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-20: Motion by Dunn to approve purchase of replacement door at an estimated cost of $250 plus shipping from American Truckboxes and approve diagnosis of generator problem at an estimated cost of $100 per hour plus mileage and approve replacement antenna on 2011 at a cost of $129.20 from Mitchell Communications and replacement bus fuss on 2016 generator at an estimated cost of $20.80 plus shipping from McMaster-Carr, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #2020-21: Motion by Michael to approve Basic EMT training for Wilhelm and Shankle at a cost of $1,000 each at UH Portage, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-22: Motion by Deffenbaugh to approve Garvin and Harris to attend EMS Tactical Conference  at a cost of $300 each  plus hotel estimated cost of $580 for 5 nights, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

ZONING INSPECTOR (not present)

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Reported that Regional Planning is taking care of the census.
2. Reported reduction of load limits 35% on all County and Township Roads in Portage County effective 1/31/2020

TRUSTEE DEFFENBAUGH

1. Briefly discussed request for reduction in ambulance fees.  This is not our policy and denied the request.  FO Cofojohn will inform Life Force.

RESOLUTION #2020-23: Motion by Deffenbaugh to not accept reduced ambulance fee, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

1. Reported he referred the time clock search to Quality IP because he was not able to determine compatibility with our software.

Safety Issues

None

Open Communication

None

RESOLUTION #20-24:  Motion by Michael to adjourn at 11:21 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________ James Deffenbaugh, Trustee                                        Robert Dunn, �2L�54�k��w�u�!��^�`sG!����Td��ør4�<�oK��L��q�N�’��Ȁ� $��,���f�Z�OX�=”�֡Ӻ�Ȧ����NQ�d�,�M��.<=��}�{����_B.#��)��gP�[a�P�2�)rZĆn ���t��?!�I�V��d �nU4�ߵ��Z� O��’R�W�fN  z�?+����ۇw~W��X�tu+9T6��՘�j���~�)�

Re-organizational meeting called to order at 7:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn, Deffenbaugh and Michael present.

FO Cofojohn led all in attendance with the Pledge of Allegiance.

Nominations opened by Fiscal Officer Cofojohn for the 2020 Board Chairman.  Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.

RESOLUTION #20-01: Motion by Dunn to close the nominations, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

Nominations opened by Fiscal Officer Cofojohn for the 2020 Board Vice-Chairman.  Trustee Dunn nominated James Deffenbaugh.  FO Cofojohn asked if there were any more nominations.

RESOLUTION #20-02: Motion by Michael to close the nominations seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Minutes from regular meeting December 20, 2019 were approved as presented.

RESOLUTION #20-03: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23951		RICKY D. BENNETT	WAGES 12/15/19-12/31/19	425.07
23952		R. STEVEN COSS JR	WAGES 12/15/19-12/31/19	2,217.52
23953		DONALD J. LUTZ	WAGES 12/15/19-12/31/19	327.87
23954		MARK E. GARVIN	WAGES 12/15/19-12/31/19	1939.27
23955		CHELSEA L HARRIS	WAGES 12/15/19-12/31/19	681.77
23956		NOLAN M KETTLE	WAGES 12/15/19-12/31/19	957.41
23957		KATHLEEN S. COFOJOHN	SALARY 12/1/19-12/31/19	1,395.41
23958		JAMES H. DEFFENBAUGH	SALARY 12/1/19-12/31/19	620.32
23959		ROBERT C DUNN	SALARY 12/1/19-12/31/19	823.86
23960		HENRY A. MICHAEL	SALARY 12/1/19-12/31/19	911.18
23961		SANDRA M. NUTTER	SALARY 12/1/19-12/31/19	580.58
23962		OHIO EDISON	STREET LIGHTS	358.64
23963		DOMINION EAST OHIO	MONTHLY SERVICE	319.42
23964		VERIZON WIRELESS	MONTHLY SERVICE	43.95
23965		PETTIGREW HARDWARE	FD SUPPLIES	76.30
23966		SANDRA NUTTER	MILEAGE REIMBURSEMENT	92.80
23967		OSCAR BRUGMAN SAND & GRAVEL	ROAD SUPPLIES	298.98
23968		WM BENJAMIN TRUCKING	ROAD SUPPLIES	217.44
23969		FASTENAL	ROAD SUPPLIES	17.80
23970		PORTAGE CTY REGIONAL PLANNING	2020 ANNUAL MEMBERSHIP	2,218.44
23971		RICOH USA INC	COPIER MAINTENANCE	18.79
23972		QUALITY IP	MONTHLY SERVICE	944.55
23973		CENTURYLINK	MONTHLY SERVICE	169.13
23974		SCHORY BUILDERS SUPPLY	CHAPEL BLDG SUPPLY	426.40
EFT		EFTPS	PAYROLL WITHHOLDING TAX	3,466.49
EFT		TREASURER STATE OF OHIO	PAYROLL WITHHOLDING TAX	492.20
EFT		ODJFS	4TH QTR STATE UNEMPLOYMENT	40.14
EFT		OPERS	MONTHLY PENSION	3,120.55
EFT		OP&F	MONTHLY PENSION	1,986.51
EFT		BUREAU OF WORKERS’ COMPENSATION	2020 INSTALLMENT	1,259.91

FISCAL OFFICER REPORT

1. Presented B.C.’s, and P.O.’s and miscellaneous correspondence.
2. Reported need to amend 2020 Temporary Appropriations.

RESOLUTION #20-04: Motion by Dunn to amend 2020 Temporary Appropriations and remove $2,832.54 from the Cemetery Chapel Bldg. Fund, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh, Michael-yes.

• Presented cemetery deed for signatures.
• Requested permission to apply for NOPEC event sponsorship for Easter Egg Hunt and Trunk or Treat events.

RESOLUTION #20-05: Motion by Dunn to apply for 2020 NOPEC Sponsorship grant for Easter Egg Hunt and Trunk or Treat events, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-06: Motion by Michael to enter into executive session to discuss employee compensation, seconded by Deffenbaugh

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Trustee Michael stated that the meeting is back in session.

RESOLUTION #20-07: Motion by Dunn to set wages for 2020 as follows:

Trustees & Fiscal Officer:   State guidelines based on budget

Fire Chief – Full time              $  27.23 per hour

Zoning Inspector:                 $715.93 per month

Zoning Secretary:                                 $  71.65 per meeting

Road Supervisor:                  $  27.23 per hour

Part-time TWP CDL Empee                   $  14.39 per hour

Part-time TWP Non CDL Emp              $  12.86 per hour

Duty Crew                                               $  11.58 per hour base plus .20 per certificate and officer is .20.

Responder                             $    8.70 per hour based on Ohio Minimum Wage

Seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Discussion of Fees and Policies

Advertising:  Record Courier

Ambulance Billing: soft bill residents

                              $150 Non-transport Fee

                              $600.00 Basic

                              $700.00 Advanced Life Support I

                              $800.00 Advanced Life Support II

                              $12.00 per loaded mile reported to nearest 10th

Cemetery Fees:                                                      Resident                   Non-resident

Lots (Max. 4)                                          $200.00 (each)       $725.00 (each)

Adult Vault Weekday Burial                  $300.00                   $300.00

Adult Vault Weekend Burial                  $500.00                   $500.00

Adult Vault Holiday/ Burial                    $500.00                  $500.00

Youth Vault Burial Weekday                 $200.00                   $200.00

Youth Vault Burial Weekend                 $400.00                   $400.00

Youth Vault Burial Holiday                    $400.00                   $400.00

Baby Vault Burial-Weekday                  $150.00                   $150.00

Baby Vault Burial Weekend                  $300.00                  $300.00

Baby Vault Burial-Holiday                     $300.00                   $300.00

Weekday Cremations                                           $150.00                   $150.00

Weekend Cremations                           $200.00                  $200.00

Holiday Cremations                                              $200.00                   $200.00

All weekday burials and cremations arriving at cemetery on or after 2:00 pm local time will be charged the holiday/weekend rate.

Foundations                                                          $  75.00 sq. ft.          $  75.00 sq. ft.

Waive foundation fee for VA supplied military markers

Cemetery Foundation deadlines: May 1^st/Oct. 1^st

Indigent Burial expenditure paid by township will not exceed $1,000 for burial or $900 for cremation

Copies: charge $.10 per copy

Driveway Culvert Installation:

12” Pipe $375.00 (cost per additional foot) $15.00

15” Pipe $450.00 (cost per additional foot) $20.00

18” Pipe $600.00 (cost per additional foot) $25.00

21” Pipe $750.00 (cost per additional foot) $30.00

24” Pipe $900.00 (cost per additional foot) $35.00

Equipment fee:                      

Dump Truck                           $150.00 Hour

                Backhoe                                                 $150.00 Hour

               Excavator                                               $175.00 Hour

                Sweeper                                 $125.00 Hour

                Command/Communications                $100.00 Hour

                ALS Ambulance                      $200.00 Hour

                BLS Ambulance                      $150.00 Hour                                                                                                                          CAFS Engine                         $200.00 Hour

                Heavy Rescue                        $200.00 Hour

                Brush Truck                           $150.00 Hour                         

Tanker                                                    $200.00 Hour

Air trailer                                 $100.00 Hour

Foam Trailer                          $150.00 Hour

Traffic Control Trailer           $100.00 Hour

               Cell phone                                             $  25.00 Hour

Personnel rate will include total compensation package.

Hall Usage: Hall reserved through daytime personnel Monday through Friday 6am to 6pm.

Hall Rental Fee $25 and a $50 Deposit Fee to be returned if hall is left in satisfactory condition.

Park Usage:  Park reserved through daytime personnel Monday through Friday 6am to 6pm.

Meeting dates: 2nd Tuesday 7:00 p.m.; 4th Tuesday 9:30 a.m.

Mileage: Current rate as set by Internal Revenue Service per mile driven outside the township.

 

ZONING FEES:  Zoning Fees are non-refundable.

BUILDING PERMITS:

                0  –  99 sq. ft…………………….……………..……….…………………..……….  $  0.00

                100 – 500 sq. ft……………………….……………………………………..……….  $35.00

                Over 500 sq. ft……………………………………………………………..…………  $50.00

                Permit required for rebuilding due to disaster…………………….…..…  FEE WAIVED

                Permit required for decks………………………………………………………..…. $25.00

OUTDOORS ADVERTISING SIGNS:

                Sign structures more than 25 sq. ft. but less than 200 sq. ft. in area………….  $30.00

                Sign structures 200 sq. ft. or more in area……….…….…………….………..…  $60.00

                Political signs….………………………………………….………………  No fee required

CONDITIONAL ZONING CERTIFICATES:

                Basement dwellings………………..……………………………………..………….  $25.00

                Junk yards…………………………………………………………………..…..…… $100.00

                House trailers……………………………………………………………………..…..  $25.00

                Swimming pools- permanent…………………………………………….………….  $35.00

                Recreational use………………………………………………………….………..  $100.00

                Strip mining and gravel extraction………………………………………….…….  $100.00

                Others………………………  TO BE DETERMINED BY THE TOWNSHIP TRUSTEES

ZONING BOOK:

Zoning book………………POSTAGE FOR MAILING EXTRA…………………. $15.00

MYLARS:

                Sign Mylar …………………………………………………………….…….………. $25.00

BOARD OF ZONING APPEALS:

                Appeals and applications ……………….……………………………………….. $150.00

ZONING COMMISSION:

                Amendments …………………………..………………….…………….………… $150.00

Material

Foam (5 Gal.)          $230.00

20# dry Chemical  $149.50

10# dry Chemical  $  85.25

Internet Auction Policy:

The township may sell personal property including motor vehicles, road machinery, equipment, tools, or supplies that is not needed for public use, is obsolete, or is unfit for the use for which it was acquired, by internet auction.  To place your bid you will go to www.ebay.com.

The Palmyra Township Trustees will list the property with www.ebay.com for ten days including Saturdays, Sundays and legal holidays.

Payment shall be cash (in person); certified check and cashier’s check will be accepted upon verification of funds. Palmyra Township Trustees may establish additional terms and conditions for a particular sale prior to listing the property for auction on ebay.com

Once the policy is adopted, the township will publish a summary of the information provided in the resolution once in the paper; post the resolution continually throughout the calendar year on the township website; post the resolution continually throughout the calendar year in a conspicuous place in the board’s office and during the year when it’s resolved to sell property by internet auction post notice on the township’s website.

Waive reading of minutes for 2020. The Chairman will ask for corrections and then state that the minutes are approved.  The minutes will be provided to the board prior to the meeting and copies available for the public and the unofficial minutes will be posted on the township’s website.

Allow trustees, fiscal officer, road supervisor and fire chief authority make emergency purchases of up to $1,000 between meetings.

Payroll taxes, state unemployment tax, worker’s compensation and retirement contributions will be paid electronically.

RESOLUTION #20-08: Motion by Dunn to approve the 2020 fees and policies as stated, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-09: Motion by Dunn WHEREAS, Section 5513.01 (B) provides the opportunity for Counties, Townships, Municipal Corporations, Conservancy Districts, Township Park Districts, and Park Districts created under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit Authorities, Regional Airport Authorities, Regional Water and Sewer Districts, County Transit Boards, State Universities or Colleges to participate in contracts of the Ohio Department of Transportation for the purchase of machinery, material, supplies or other articles.

NOW, THEREFORE, Be it ordained by Palmyra Township Board of Trustees

SECTION 1.

That the Palmyra Township Chairperson hereby requests authority in the name of  Palmyra Township to participate in the Ohio Department of Transportation contracts for the purchase of machinery, materials, supplies or other articles which the Department has entered into pursuant to Ohio Revised Code Section 5513.01 (B).

SECTION 2.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to be bound by all terms and conditions as the Director of Transportation prescribes.

SECTION 3.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to directly

pay vendors, under each such contract of the Ohio Department of Transportation in which Palmyra Township participates, for items it receives pursuant to the contract.

SECTION 4.

That Palmyra Township agrees to be responsible for resolving all claims or disputes arising

out of its participation in the cooperative purchasing program under Section 5513.01(B) of the Ohio Revised Code. The Palmyra Township agrees to waive any claims, actions, expenses, or other damages arising out of its participation in the cooperative purchasing program which the Palmyra Township may have or claim to have against ODOT or its employees, unless such liability is the result of negligence on the part of ODOT or its employees, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-10: Motion by Dunn to make the following 2020 appointments:

Ohio Attorney General Primary Collection Agent

First Federal Credit – Secondary Collection Agent

Henry Michael – CDL Supervisor

Quality IP LLC – Computer Network Administrator

James Crawford- Zoning Commission – 5-year term expiring 12/31/24

Mitch McClay – Zoning Board Appeals – 5-year term expiring 12/31/24

Sandra Nutter, representative and James Deffenbaugh, alternate – Regional Planning Commission

Seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE REPORTS

Trustee Michael

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported we need to sign the dispatch agreement. Chairman Michael signed Dispatch Agreement.
2. Discussed zoning issue on 10699 Whippoorwill.  Chairman Michael will contact Brett Bencze for further clarification of the options presented by email.
3. Discussed recycling contract.  We still do not know what the County is going to do so the agreement was not signed.  Trustee Deffenbaugh will contact Bill Steiner.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

1. Written report presented.

ROAD SUPERVISOR

1. Report presented which included purchases made, completed projects and upcoming projects and purchase requests.

RESOLUTION #20-11: Motion by Michael to approve purchase of tires for 3500 at an estimated cost of $1,088 from Garro Tire, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

1. Written report presented which included End of Year Report personnel, training and grant updates.

RESOLUTION #20-12: Motion by Deffenbaugh to accept Chief recommendation to hire Angelina Wilhelm to the fire department pending background, check physical and drug screen, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #20-13: Motion by Michael to enter into executive session to discuss employee discipline, seconded by Dunn

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Chairman Michael called the meeting back to order.

Chairman Michael reported there was nothing new to report.

Safety Issues

None

Open Communication

None

RESOLUTION #20-14: Motion by Michael to adjourn at 8:39 pm seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice Chairman                                       Robert Dunn, Trustee  ������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������յ�����������������������������������������������������������������������������������������������������������������������������

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 10, 2019 were approved as presented.

RESOLUTION #19-177: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23931-23933		VOID	VOID	0.00
23934		RICKY D BENNETT	WAGES 12/01/19-12/15/19	306.21
23935		R. STEVEN COSS JR	WAGES 12/01/19-12/15/19	1,984.87
23936		DONALD J LUTZ	WAGES 12/01/19-12/15/19	446.36
23937		MARK E. GARVIN	WAGES 12/01/19-12/15/19	1,768.65
23938		CHELSEA L HARRIS	WAGES 12/01/19-12/15/19	471.72
23939		NOLAN KETTLE	WAGES 12/01/19-12/15/19	817.92
23940		OHIO EDISON	MONTHLY SERVICE	712.49
23941		VERIZON WIRELESS	MONTHLY SERVICE	7.01
23942		TIME WARNER CABLE	MONTHLY SERVICE	94.99
23943		CONRAD’S DISPOSAL	MONTHLY SERVICE	44.00
23944		STAMM CONTRACTING CO INC	CHAPEL MATERIALS	2,114.73
23945		AMERICAN MONUMENT AND GRANITIE	REPLACE DAMAGED MARKERS	4,590.00
23946		TREASURER STATE OF OHIO	MARCS RADIO SERVICES	270.00
23947		CHAPPELL & ZIMMERMAN	CHAPEL BLDG SUPPLIES	1,183.50
23948		HANLEY BUSINESS FORMS	UAN BUSINESS CHECKS	262.41
23949		FARMERS NATIONAL BANK	VISA PURCHASES	1,161.34
23950		STEEL CITY CONCRETE INC	CHAPEL CONCRETE LABOR	1,000.00

FISCAL OFFICER

1. Presented cemetery deed for signatures.
2. Reported need to amend 2019 perm appropriations within general fund.

RESOLUTION #19-178: Motion by Dunn to amend 2019 permanent appropriations by increasing 1000-410-323 $4,000 and decrease 1000-410-420 by $2,000 and decrease 100-410-430 by $2,000, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

• Presented 2020 Temporary Appropriations for review.

RESOLUTION #19-179: Motion by Michael to approve 2020 temporary appropriations as presented,

			Temporary
			Appropriation
FUND			Request
General Fund		109,600.00
Motor Vehicle		8,000.00
Gasoline Tax		69,000.00
Road & Bridge		48,800.00
Cemetery			7,500.00
1 Mill Fire Levy		36,425.00
2 Mill Fire Levy		63,900.00
2 Mill Fire Levy		3,000.00
Permissive Motor Vehicle		23,000.00
Fire & Rescue, Ambulance & EMS		64,000.00
Cemetery Chapel Building Fund		2,832.54
			436,057.54

Seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported we had 21 calls 12 were mutual aide.

TRUSTEE DUNN

1. Reported need to set reorganizational meeting.

RESOLUTION #19-180: Motion by Dunn to set reorganizational and regular meeting January 8, 2020 at 7pm, there will be no meeting on January 14, 2020, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. Written report presented.

ROAD SUPERVISOR

1. Written report presented which included upcoming projects and completed projects.
2. Discussed what needs done to finish the chapel.

RESOLUTION #19-181: Motion by Michael to approve chapel concrete costs of $1,183.50 from Chappell & Zimmerman Inc retroactive to 8/27/19, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

1. Written report presented which includes purchase requests, personnel and grant updates.

RESOLUTION #19-182: Motion by Michael to approve Ravenna Dispatch contract for 1/1/20 through 12/31/22 at a cost of $20,973.43 per year and to approve Ravenna Dispatch upgrade cost for MARC’s radio equipment in the amount of $1,194, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Discussed water softener not working. Chief will get estimates from three companies on purchasing and leasing options.

RESOLUTION #19-183: Motion by Michael to enter into executive at 10:13 am session to discuss employee discipline, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Meeting called back to order at 10:48 am.

Chairman Michael reported there was nothing new to report.

Safety Issues

None

Open Communication

Briefly discussed chapel fees.

RESOLUTION #19-184:  Motion by Michael to adjourn at 10:50 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee 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