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Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 8, 2020 were approved as presented.

RESOLUTION #2020-139: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24381		RICKY D BENNETT	WAGES 09/01/20-09/15/20	288.36
24382		R. STEVEN COSS JR	WAGES 09/01/20-09/15/20	1,845.23
24383		DONALD J LUTZ	WAGES 09/01/20-09/15/20	467.96
24384		MARK E. GARVIN	WAGES 09/01/20-09/15/20	2,030.19
24385		CHELSEA L HARRIS	WAGES 09/01/20-09/15/20	545.05
24386		NICHOLAS R LANSINGER	WAGES 09/01/20-09/15/20	718.45
24387		NICHOLAS H SCHRECKENGOST	WAGES 09/01/20-09/15/20	216.39
24388		SHAWN A SCHRECKENGOST	WAGES 09/01/20-09/15/20	222.15
24389		OHIO EDISON	MONTHLY SERVICE	620.39
24390		CONRADS DISPOSAL INC	MONTHLY SERVICE	44.00
24391		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24392		UH EMS TRAINING	EMT COURSE	1,200.00
24393		24/7 MECHANICAL CO	STATION REPAIRS	165.90
24394		H LULI CONSTRUCTION CO	CHIP SEAL PROJECT	42,360.00
24395		QUICK SERVICE WELDING & MACHINE	REPAIRS 2013	260.10
24396		ADVANCE AUTO PARTS	FD REPAIRS	264.27
24397		FARMERS NATIONAL BANK	VISA PURCHASES	982.35
24398		OHIO EDISON	STREET LIGHTS	377.22
24399		VERIZON WIRELESS	MONTHLY SERVICE	7.04

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Presented cemetery deeds for signature.
3. Presented 330-654-3497 phone landline transfer to cell phone invoice and requested monthly reimbursement for phone bill.
4. Presented preliminary Annual Credit Card Report for review.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Presented resume from Timothy Kohl.

RESOLUTION #2020-140: Motion by Michael to hire Timothy Kohl as TWP CDL part-time employee pending drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

1. Discussed meeting with Quality IP for quote on time clock wiring quote.

RESOLUTION #2020-141: Motion by Deffenbaugh to purchase  two Propunch timeclocks with 4 digit pin code plus software at a cost of $650 from Acroprint and hire Quality IP run wire at an estimated cost of $150, Fire Chief to run conduit, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

• Asked for any updates on 10699 Whippoorwill Rd.  Trustee Michael reported that the the foreclosure is in process and we should get an email on updates.
• Reported that the purchaser of the fence had sold the fence. All we have to do is load the fence when the truck arrives.
• Presented information from the State of Ohio regarding trick or treat and trunk or treat guidelines.
• Presented Life force Closure authorizations.

RESOLUTION #2020-142: Motion by Deffenbaugh that we sign and date closure authorizations 18-0386, 19-0113B and 19-0226 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

• Reported he received a call for illegal dumping behind the garage from the Portage County Health Department.

TRUSTEE DUNN

1. Discussed Trick or Treat and Trunk or Treat. No decisions have been made on Trick or Treat as Trustees will review state guidelines just received.

RESOLUTION #2020-143: Motion by Michael to cancel Trunk or Treat for this year, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Discussed reimbursing fiscal officer for phone used for township business. The landline will be transferred to flip phone at a current cost of $29.25 per month from Consumer Phone.

RESOLUTION #2020-144: Motion by Michael to reimburse fiscal officer monthly for 330-654-3497 at an estimated cost of $29.25 per month, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included department activity.

RESOLUTION #2020-145: Motion by Michael to approve purchase three metal gas cans and extension cords  at an estimated cost of $250 from Tractor Supply and purchase welder leads at an estimated cost of $250 from Buckeye Welding, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

1. No written report presented.

Safety Issues

Steve reported a complaint about no school zone warning on South bound John Thomas Road.  A child was nearly hit by a vehicle heading south on John Thomas.  Bob Dunn will have the school address the matter.

Open Communication

The Trustees would like to thank Don Lutz for his many years of service to the Township.

The Trustees would like to thank Nick Schreckengost and Nick Lansinger for extra detail and pride in their work.

RESOLUTION #20-146:  Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting August 25, 2020 were approved as presented.

RESOLUTION #20-135: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

24354		RICKY D BENNETT	WAGES 08/16/20-08/31/20	525.90
24355		R. STEVEN COSS JR	WAGES 08/16/20-08/31/20	2,009.11
24356		DONALD J LUTZ	WAGES 08/16/20-08/31/20	470.71
24357		MARK E. GARVIN	WAGES 08/16/20-08/31/20	2,059.11
24358		CHELSEA L HARRIS	WAGES 08/16/20-08/31/20	396.83
24359		NICHOLAS R LANSINGER	WAGES 08/16/20-08/31/20	690.12
24360		RYAN S SHANKLE	WAGES 08/16/20-08/31/20	148.00
24361		KATHLEEN S COFOJOHN	SALARY 08/01/20-08/31/20	1,391.45
24362		JAMES H. DEFFENBAUGH	SALARY 08/01/20-08/31/20	620.32
24363		ROBERT C DUNN	SALARY 08/01/20-08/31/20	852.74
24364		HENRY A. MICHAEL	SALARY 08/01/20-08/31/20	911.18
24365		LORI M MICHAEL	WAGES 08/01/20-08/31/20	65.80
24366		SANDRA M. NUTTER	SALARY 07/01/20-07/31/20	588.79
24367		CENTURYLINK	MONTHLY SERVICE	160.99
24368		DOMINION EAST OHIO	MONTHLY SERVICE	76.88
24369		VERIZON WIRELESS	MONTHLY SERVICE	43.90
24370		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	251.59
24371		RICOH USA INC	COPIER MAINTENANCE	10.10
24372		QUALITY IP	MONTHLY SERVICE	968.50
24372		TREASURER STATE OF OHIO	QTRLY UAN FEES	762.00
24374		PETTIGREW HARDWARE	STATION REPAIRS	170.93
24375		GORDON BROTHERS INC	MONTHLY LEASE	150.00
24376		CITY OF RAVENNA	DISPATCH FEES	5,243.43
24377		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	1,419.42
24378		AMS TITLE AGENCY INC	TITLE/PJR	225.00
24379		FIRE FORCE INC	MSA SERVICE	532.00
24380		KOKOSING MATERIALS INC	RD SUPPLIES	519.12
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,404.37
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	474.30
EFT		OPERS	MONTHLY PENSION	3,107.62
EFT		OP&F	MONTHLY PENSION	2,134.58
EFT		BUREAU OF WORKERS’ COMP	2020 INSTALLMENT	1,259.91
EFT		OPERS	PENSION BILLING	1,343.87

FISCAL OFFICER REPORT

1. Presented August bank reconciliations and P.O.’s.
2. August receipts were $190,014.91.
3. Reported need to amend permanent appropriations within General Fund.

RESOLUTION #20-136: Motion by Michael to amend appropriations within Fund 1000 as follows increase 1000-110-211 by $170 and decrease 1000-110-230 by $170, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

• Presented report from KLA Risk Consulting for review.
• Discussed Quality IP quote for time clock.  Trustees need more information regarding cable that Q IP say needs run.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported he sent an email to Mr. Wayne thanking him for his quick response and giving him until 9/30/20 to pick up the fence.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included updates on department activities.

FIRE CHIEF (not present)

1. Written report presented which included department updates and purchase request.

RESOLUTION #20-137: Motion by Dunn to approve annual flow test on MSA SCBA at a cost of $532 from Fire Force and to approve annual pump test at a cost of $250 from Elser Equipment, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-138: Motion by Michael to adjourn at 7:44 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on August 11, 2020 were approved as presented.

RESOLUTION #2020-126: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24335		RICKY D BENNETT	WAGES 08/01/20-08/15/20	500.87
24336		R. STEVEN COSS JR	WAGES 08/01/20-08/15/20	1,686.34
24337		DONALD J LUTZ	WAGES 08/01/20-08/15/20	511.93
24338		MARK E. GARVIN	WAGES 08/01/20-08/15/20	1,898.00
24339		CHELSEA L HARRIS	WAGES 08/01/20-08/15/20	395.11
24340		NICHOLAS R LANSINGER	WAGES 08/01/20-08/15/20	613.34
24341		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24342		CONRAD’S DISPOSAL INC	TRASH SERVICE	44.00
24343		VOID	VOID	0.00
24344		FARMERS NATIONAL BANK	VISA PURCHASES	326.15
24345		KOKOSING MATERIALS INC	RD SUPPLIES	2,133.18
24346		FIRE CATT	FIRE HOSE/GROUND LADDER TESTING	1,719.15
24347		ADVANCE AUTO PARTS	RD SUPPLIES	141.47
24348		ACTIVE 911 INC	ACTIVE 911 SUBSCRIPTION	390.00
24349		FIRE FORCE INC	NEW OFFICER HELMETS AND SHIELDS	635.00
24350		PORTAGE CO. SOLID WASTE MANAGEMENT	2020 RECYCLE FEE	3,000.00
24351		CAREWORKSCOMP	STATE FUND SERVICES FOR RISK	791.00
24352		VERIZON WIRELESS	MONTHLY SERVICE	7.02
24353		OHIO EDISON	STREET LIGHTS	383.71

FISCAL OFFICER

1. Presented P.O.’s.
2. Presented CARES Act Information.  After a brief discussion regarding allowed expenditures, Palmyra will not be resolving to obtain CARES Act funding just to return it in the future.
3. Presented Invoice from CAREWorksComp for Risk Services.

RESOLUTION #2020-127: Motion by Dunn to approve CAREWORKSCOMP Risk services at a cost of $791, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #2020-128: Motion by Michael to reactivate Fund 2902 Miscellaneous Special Revenue – Federal and Amend Estimated Revenues for Fund 2902 for $80,674.96, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-129: Motion by Michael, Upon Approval by the Portage County Budget Commission for increasing estimated revenues for Fund 2902, Amend Permanent Appropriations and Increase Fund 2902 in the amount of $80,674.96, including $78,898.71 for SCBA equipment and $1,776.25 for supplies, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Discussed the fence sold on Ebay.  The fence has not been picked up yet. PC Prosecuting Attorney recommended giving him a date to pick it up.  If he misses the date to contact the PC Prosecuting Attorney.
2. Discussed timesheets received filled out incorrectly or illegible.FO also pointed out that the Rd dept. time clock does not show correct dates.  FO will obtain an updated quote from Quality IP for a new time clock system.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included department activity.

RESOLUTION #2020-130: Motion by Dunn to approve purchase of two mulching kits for the zero turn mowers at an estimated cost of $400 each, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

1. Written report presented which included department activity.

RESOLUTION #2020-131: Motion by Michael to hire Ryan McDivitt to the fire department pending proper application, physical, drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-132: Motion by Michael to send Ryan McDivitt to EMT school at an estimated cost of $1,200 with the stipulation if he does not pass the physical, drug screen and background check Ryan McDivitt reimburses the Township for the EMT class, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-133: Motion by Michael to approve purchase of parts for 2017 at an estimated cost of $11.04 from Advance Auto Parts and purchase 2 -3# dead blow hammers at an estimated cost of $9.99 each from Harbor Freight and to approve Hose and ladder testing at a cost of $1,719.15, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #20-134:  Motion by Michael to adjourn at 10:21 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting July 28, 2020 were approved as presented.

RESOLUTION #20-118: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24308		RICKY D BENNETT	WAGES 07/16/20-07/31/20	517.55
24309		R. STEVEN COSS JR	WAGES 07/16/20-07/31/20	2,004.12
24310		DONALD J LUTZ	WAGES 07/16/20-07/31/20	379.85
24311		MARK E. GARVIN	WAGES 07/16/20-07/31/20	2,375.86
24312		CHELSEA L HARRIS	WAGES 07/16/20-07/31/20	382.17
24313		GREYSON C HENDERSON	WAGES 07/16/20-07/31/20	262.45
24314		NICHOLAS R LANSINGER	WAGES 07/16/20-07/31/20	490.85
24315		SHAWN A SCHRECKENGOST	WAGES 07/16/20-07/31/20	168.38
24316		RYAN S SHANKLE	WAGES 07/16/20-07/31/20	184.02
24317		KATHLEEN S COFOJOHN	SALARY 07/01/20-07/31/20	1,391.45
24318		JAMES H. DEFFENBAUGH	SALARY 07/01/20-07/31/20	620.32
24319		ROBERT C DUNN	SALARY 07/01/20-07/31/20	852.74
24320		HENRY A. MICHAEL	SALARY 07/01/20-07/31/20	911.18
24321		SANDRA M. NUTTER	SALARY 07/01/20-07/31/20	588.79
24322		CENTURYLINK	MONTHLY SERVICE	168.20
24323		DOMINION EAST OHIO	MONTHLY SERVICE	72.18
24324		VERIZON WIRELESS	MONTHLY SERVICE	43.90
24325		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	301.96
24326		RICOH USA INC	COPIER MAINTENANCE	12.59
24327		QUALITY IP	MONTHLY SERVICE	958.50
24328		TREASURER STATE OF OHIO	AUDIT FEES	348.50
24329		GORDON BROTHERS INC	MONTHLY LEASE	150.00
24330		PETTIGREW HARDWARE	FD REPAIRS/SUPPLIES	376.68
24331		ALLIANCE MOTORS	FD REPAIRS	41.30
24332		KOKOSING MATERIALS	ROAD SUPPLIES	2,120.58
24333		OHIO EDISON	MONTHLY SERVICE	703.71
24334		CLEARWATER SYSTEMS	FD SUPPLIES	45.00
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	4,152.41
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	580.98
EFT		OPERS	MONTHLY PENSION	3,154.32
EFT		OP&F	MONTHLY PENSION	2,497.36
EFT		BUREAU OF WORKERS’ COMP	2020 INSTALLMENT	1,259.91

FISCAL OFFICER REPORT

1. Presented July bank reconciliations and P.O.’s.
2. July receipts were $38,482.91.
3. Presented 2021 Estimated Resources.

RESOLUTION #20-119: Motion by Dunn to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

• Reported need to make a Staples order for file folders and toner but wanted to know if the other departments needed anything.

RESOLUTION #20-120: Motion by Deffenbaugh to approve Staples purchases up to $400, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Reported he spoke with Brett Bencze today and he has requested a title search for the 10699 Whippoorwill Rd.  He will let us know when he receives the report.
2. Reported the cemetery fence sold on Ebay for $210 but the person that purchased the fence determined the fence was too small.  The dimensions of the fence were included in the listing.  Trustee Deffenbaugh suggested he sell the fence on Ebay if he does not want the fence.
3. Presented a letter from Life Force Management requesting authorization to automatically adjust accounts.  The Trustees are not interested in this option due to previous requests that were changed by the board.
4. Presented Life Force Closure Authorizations.

RESOLUTION #20-121: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0132, 18-0274, 18-055, 19-0059, 19-0066 and forward them for collection in accordance with township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

1. Reported he received questions from residents regarding culverts and Steve took care of the issues.
2. Thank Chief Garvin and the fire department for receiving the AFG grant to purchase SCBA’s.

RESOLUTION #20-122: Motion by Dunn to accept the 2019 AFG grant for $80,674.96 approve Township match of $4,033.75 totaling $84,708.71 and approving the purchase of new SCBA face masks totaling $84,708.71 seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included zoning updates.

ROAD SUPERVISOR (not present)

1. Written report presented which included updates on department activities.

RESOLUTION #20-123:  Motion by Michael to amend resolution 20-105 and increase the price of asphalt by $3 per ton, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

1. Written report presented which included department updates and purchase request.

RESOLUTION #20-124: Motion by Michael to approve purchase of rear brake chamber for 2018 at a cost of $41.30 and purchase three batteries for 2016 at a cost of $253.23 from Advance Auto Parts and to renew subscription for Active911 at a cost of $390, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-125: Motion by Michael to adjourn at 7:41 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                     Robert Dunn, Trustee                                                                          

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting June 18, 2020 were approved as presented.

Minutes from budget hearing July 7, 2020 were approved as presented.

Minutes from special meeting July 7, 2020 were approved as presented.

RESOLUTION #20-99: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24260		RICKY D BENNETT	WAGES 06/16/20-06/30/20	550.92
24261		R. STEVEN COSS JR	WAGES 06/16/20-06/30/20	1,860.13
24262		DONALD J LUTZ	WAGES 06/16/20-06/30/20	533.80
24263		MARK E. GARVIN	WAGES 06/16/20-06/30/20	2,009.54
24264		CHELSEA L HARRIS	WAGES 06/16/20-06/30/20	735.53
24265		NICHOLAS R LANSINGER	WAGES 06/16/20-06/30/20	380.79
24266		SHAWN A SCHRECKENGOST	WAGES 06/16/20-06/30/20	118.91
24267		KATHLEEN S COFOJOHN	SALARY 06/01/20-06/30/20	1,391.45
24268		JAMES H. DEFFENBAUGH	SALARY 06/01/20-06/30/20	620.32
24269		ROBERT C DUNN	SALARY 06/01/20-06/30/20	852.74
24270		HENRY A. MICHAEL	SALARY 06/01/20-06/30/20	911.18
24271		LORI M. MICHAEL	SALARY 06/01/20-06/30/20	131.60
24272		SANDRA M. NUTTER	SALARY 06/01/20-06/30/20	588.79
24273		DOMINION EAST OHIO	MONTHLY SERVICE	68.28
24274		VERIZON WIRELESS	MONTHLY SERVICE	43.87
24275		VOID	VOID	0.00
24276		RICOH USA INC	COPIER MAINTENANCE	13.27
24277		QUALITY IP	MONTHLY SERVICE	968.50
24278		TREASURER STATE OF OHIO	AUDIT FEES	2,111.50
24279		SARCHIONE FORD	2011 MAINTENANCE	117.06
24280		THE RECORD COURIER	LEGAL NOTICES	148.85
24281		CENTURYLINK	MONTHLY SERVICE	157.94
24282		GORDON BROTHERS INC	MONTHLY SERVICE	150.00
24283		BSE LIGHTING SOLUTIONS INC	LED LIGHTING CONVERSION PROJECT	5,968.09
24284		BOB SUMEREL TIRE CO	2018 REPAIRS	3,665.50
24285		OHIO EDISON	MONTHLY SERVICE	472.61
24286		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	518.70
24287		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	608.96
24288		TREASURER STATE OF OHIO	VOL. FF DEPEND. FUND	150.00
24289		ADVANCE AUTO PARTS	RD/FD REPAIRS	179.85
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,324.15
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	451.12
EFT		OPERS	MONTHLY PENSION	3,193.90
EFT		OP&F	MONTHLY PENSION	2,095.08
EFT		BUREAU OF WORKERS’ COMP	2020 INSTALLMENT	1,259.91
EFT		ODJFS	2ND QTR UNEMPLOYMENT TAX	103.40

FISCAL OFFICER REPORT

1. Presented June bank reconciliations and P.O.’s.
2. June receipts were $27,216.75
3. Presented cemetery deed for signatures.
4. Reported need to authorize audit expenses.

RESOLUTION #20-100: Motion by Dunn to approve Auditor of State Agreed Upon Procedures audit expenditures estimated to be $2,460, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

• Presented Salt Purchase Contract Resolution

RESOLUTION #20-101: Motion by Michael WHEREAS, the Palmyra Township (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT road salt contract:  

a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and 

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and

d. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its electronically submitted salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 24 by 12:00 p.m. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract: , seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Presented Auditor of State Calculation of undercompensated Trustees and Fiscal Officer from 2018 Budget year.

RESOLUTION #20-102: Motion by Dunn to approve payment for under compensation for budget year 2018 where the Estimated Resources in excess of $1,500,000 approved by the Portage County Budget Commission. 2018 compensation was paid at the $750,000 to $1,500,000 level. Such compensation will be based on Auditor of State Agreed Upon Procedures audit calculation from 2018-2019 audit reimbursing each Trustee $852 and Fiscal Officer $2,339, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-103: Motion by Michael to amend permanent appropriation and increase General Fund $5,651 as follows: 1000-110-111 $2,556; 1000-110-121 $2,339; 1000-110-211 $685; 1000-110-213 $71, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Reported need to amend Resolution 20-97and add Williams Road.

RESOLUTION #20-104:  Motion by Michael to amend Resolution 20-97 and add Williams Road to the quote request from the Portage County Engineer’s office for a Direct Select chip seal of Whippoorwill Section A and Mason, Cole and Depot roads, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH

1. Asked if we needed to do anything about the employee manuals. Brief discussion about employee manuals. Fiscal Officer reported Brett Bencze is looking at them.

TRUSTEE DUNN

1. Reported he was asked about using the ball fields this fall. After brief discussion, it was decided that anyone who wants to use ball fields needs to follow the Governor’s guidelines.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included updates on department activities.

RESOLUTION #20-105:  Motion by Michael to approve purchase of approximately 100 tons of asphalt at an estimated cost of $60 per ton, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

• Discussed old cemetery fence.

RESOLUTION #20-106:  Motion by Dunn to authorize selling old cemetery fence on EBay, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

1. Written report presented which included department updates and purchase request.

RESOLUTION #20-107: Motion by Michael to approve purchase of 2 extension hose for the Electric Hurst on 2016 at an estimated cost of $310 from Finley Fire Equipment and approve repair of rear wheel seal and brake replacement on 2018 at a cost of $1,259.98 and to approve oil change/service on 2011 at a cost of $117.06 by Sarchione Ford and to purchase backup lights for 2013 at an estimated cost of $385.32 plus shipping from Strobes N More,  seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-108: Motion by Michael to accept resignation of Nolan Kettle from the fire department effective June 23, 2020, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-109: Motion by Michael to accept resignation of Chelsea Harris as EMS Coordinator effective July 31, 2020, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-110: Motion by Michael to adjourn at 7:54 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                     Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Special meeting called to order by Chairperson Michael at 9:36 a.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

The purpose of the special meeting was to discuss the 2020 chip seal project.

Chairman Michael reported he spoke with Mike Collins from the Portage County Engineer’s office regarding our options to get the chip seal project completed in 2020.  Mike reported it is too late to bid the project to get results before the weather changes.  Mike reported there is another option called “Direct Select” which has the same limitations as having the county perform the work.  The Township needs to get a quote from the County and other vendors; the project cannot be for more than $45,000. After a brief discussion, Chairman Michael recommended we try this option.

RESOLUTION #20-97:  Motion by Michael to obtain a quote from the Portage County Engineer’s office for a Direct Select chip seal of Whippoorwill Section A and Mason, Cole and Depot roads, seconded by Dunn.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-98:  Motion by Michael to adjourn the special meeting at 9:41 a.m., seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

___________________________                                __________________________________

Henry Michael, Chairperson                                          Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________

James Deffenbaugh, Vice- Chairman                           Robert Dunn, Trustee

• PALMYRA TOWNSHIP TRUSTEESJuly 7, 2020 Budget hearing called to order by Chairperson Michael at 9:30 a.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.Chairman Michael led all in attendance with the Pledge of Allegiance.Fiscal Officer Cofojohn presented the 2021 budget as follows:UNENCUMBERED UNENCUMBEREDESTIMATED 2021 2021 ESTIMATEDFUND FUND 1/1/2021 REVENUES EXPENDITURES FUND 12/31/2021General Fund $ 30,965.35 $ 50,139.00 $ 204,808.00 $ 76,296.35 Motor Vehicle 11,282.00 6,100.00 11,000.00 6,382.00 Gasoline Tax 76,989.82 90,700.00 125,200.00 42,489.82 Road & Bridge 52,604.01 56,745.00 75,350.00 33,999.01 Cemetery 7,081.20 21,000.00 22,200.00 5,881.20 1 Mill Fire Levy 43,471.98 57,057.00 75,400.00 25,128.98 2 Mill Fire Levy 64,758.37 113,115.00 135,100.00 42,773.37 2 Mill Fire/EMS Levy 58,139.60 113,146.00 128,250.00 43,035.60 Permissive Motor Vehicle 31,861.94 28,380.00 45,000.00 15,241.94 Fire & Rescue, Ambulance & EMS 64,111.03 66,000.00 94,750.00 35,361.03 Non-Expendable Trust 4951 5,551.62 250.00 150.00 5,651.62 Non-Expendable Trust 4952 554.34 25.00 50.00 529.34 $ 547,371.26 $ 702,657.00 $ 917,258.00 $ 332,770.26 RESOLUTION #20-95: Motion by Michael to approve the 2021 budget as presented, seconded by Dunn.Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.RESOLUTION #20-96: Motion by Michael to close the budget hearing at 9:35 a.m., seconded by Deffenbaugh.Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.___________________________ __________________________________Henry Michael, Chairperson Kathleen S. Cofojohn, Fiscal Officer______________________________ ___________________________________James Deffenbaugh, Vice- Chairman Robert Dunn, Trustee

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 9, 2020 were approved as presented.

RESOLUTION #2020-87: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24238		RICKY D BENNETT	WAGES 06/01/20-06/15/20	665.44
24239		R. STEVEN COSS JR	WAGES 06/01/20-06/15/20	1,852.67
24240		DONALD J LUTZ	WAGES 06/01/20-06/15/20	528.32
24241		MARK E. GARVIN	WAGES 06/01/20-06/15/20	1,881.47
24242		CHELSEA L HARRIS	WAGES 06/01/20-06/15/20	391.76
24243		NOLAN M KETTLE	WAGES 06/01/20-06/15/20	111.20
24244		NICHOLAS R LANSINGER	WAGES 06/01/20-06/15/20	386.03
24245		SHAWN A SCHRECKENGOST	WAGES 06/01/20-06/15/20	248.81
24246		OHIO EDISON	MONTHLY SERVICE	639.00
24247		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24248		CONRAD’S DISPOSAL INC	TRASH SERVICE	44.00
24249		VERIZON WIRELESS	MONTHLY SERIVCE	7.05
24250		CITY OF RAVENNA	2ND QTR DISPATCH FEES	5,243.43
24251		MIKE KEMBLE DBA DEERFIELD EXTERIORS	CEMETERY CHAPEL LABOR	1,200.00
24252		LORI MICHAEL	REIMBURSE POSTAGE	61.80
24253		DEERFIELD FARMS	PARK/CEM SUPPLIES	71.00
24254		ADVANCE AUTO PARTS	REPAIRS ROAD	82.24
24255		OHIO TIME CORPORATION	SUPPLIES	20.06
24256		DIAMOND BUILDING SUPPLY INC	CEMETERY FOOTER SUPPLIES	22.94
24257		FARMERS NATIONAL BANK	VISA PURCHASES	713.14
24258		CHAPPELL & ZIMMER INC	FOUNDATION SUPPLIES	675.00
24259		OHIO EDISON	STREET LIGHTS	379.49

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Reported need to set budget hearing.

RESOLUTION #2020-88: Motion by Dunn to set 2021 budget Hearing July 7, 2020 at 9:30am, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-89: Motion by Dunn to approve additional $3,000 to finish Cemetery Chapel, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

1. Discussed 1-year contract with PC Recycling.

RESOLUTION #2020-90: Motion by Michael to enter into agreement with Portage County Solid Waste Management for the collection of recyclables for one year at a cost of $3,000, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Discussed Chip Seal project. Michael will contact count for more bid information.

RESOLUTION #2020-91: Motion by Michael to schedule a special meeting to discuss chip seal project immediately following Budget Hearing July 7, 2020 at 9:30 am, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DUNN

1. Reported he visited the chapel.  The Board of Trustees would like to thank Steve Coss for his leadership and hard work on the Cemetery Chapel Building project. The Board discussed having a dedication plaque made.
2. Discussed concerned citizen issue on Henderson Road.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. Written report presented.

ROAD SUPERVISOR (not present)

1. Written report presented which included department activity.

FIRE CHIEF

1. Written report presented which included department activity.

RESOLUTION #2020-92: Motion by Michael to approve purchase of a new mailbox at an estimated cost of $25 from Home Depot, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #2020-93: Motion by Michael enter into executive session to discuss employee discipline, employee compensation and land purchase, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Meeting called back to order at 8:18pm.

Trustee Michael reported there was nothing new to report.

RESOLUTION #20-94:  Motion by Michael to adjourn at 8:19p.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                       Robert Dunn, Trustee

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting May 26, 2020 were approved as presented.

RESOLUTION #20-82: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24204		RICKY D BENNETT	WAGES 05/16/20-05/31/20	489.75
24205		R. STEVEN COSS JR	WAGES 05/16/20-05/31/20	1,872.55
24206		DONALD J LUTZ	WAGES 05/16/20-05/31/20	503.74
24207		MATTHEW K BENNETT	WAGES 12/1/19-05/31/20	53.94
24208		CHARLES D CAMPBELL	WAGES 12/1/19-05/31/20	132.11
24209		MARK E. GARVIN	WAGES 05/16/20-05/31/20	1,897.99
24210		CHELSEA L HARRIS	WAGES 05/16/20-05/31/20	381.09
24211		GREYSON C HENDERSON	WAGES 12/1/19-05/31/20	19.97
24212		BRIAN K KELDERHOUSE	WAGES 12/1/19-05/31/20	97.87
24213		NOLAN M KETTLE	WAGES 12/1/19-05/31/20	58.07
24214		NICHOLAS R LANSINGER	WAGES 05/16/20-05/31/20	497.67
24215		LISA SCHRECKENGOST	WAGES 12/1/19-05/31/20	141.82
24216		SHAWN A SCHRECKENGOST	WAGES 05/16/20-05/31/20	63.46
24217		RYAN S SHANKLE	WAGES 12/1/19-05/31/20	95.88
24218		ROBERT SWAUGER	WAGES 12/1/19-05/31/20	204.40
24219		BRANDON C ZACK	WAGES 12/1/19-05/31/20	179.58
24220		KATHLEEN S COFOJOHN	SALARY 05/01/20-05/31/20	1,391.45
24221		JAMES H. DEFFENBAUGH	SALARY 05/01/20-05/31/20	620.32
24222		ROBERT C DUNN	SALARY 05/01/20-05/31/20	852.74
24223		HENRY A. MICHAEL	SALARY 05/01/20-05/31/20	911.18
24224		LORI M. MICHAEL	SALARY 05/01/20-05/31/20	65.80
24225		SANDRA M. NUTTER	SALARY 05/01/20-05/31/20	588.79
24226		CENTURYLINK	MONTHLY SERVICE	154.43
24227		DOMINION EAST OHIO	MONTHLY SERVICE	104.36
24228		VERIZON WIRELESS	MONTHLY SERVICE	43.87
24229		LIFE FORCE MANAGEMENT	AMBULANCE BILLING FEES	290.42
24230		RICOH USA INC	COPIER MAINTENANCE	11.56
24231		QUALITY IP	MONTHLY SERVICE	968.50
24232		ESO SOLUTIONS INC	FIREHOUSE RENEWAL	370.80
24233		PORTAGE CTY TWP ASSN	OTA/PTCA DUES	184.00
24234		GORDON BROTHERS INC	MONTHLY LEASE	150.00
24235		COIA IMPLEMENT SALES INC	SUPPLIES	59.94
24236		TED BIERY/BIERY GARAGE DOORS	STATION REPAIRS	1,900.00
24237		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	919.80
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,323.45
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	459.89
EFT		OPERS	MONTHLY PENSION	3,147.22
EFT		OP&F	MONTHLY PENSION	1,956.91
EFT		BUREAU OF WORKERS’ COMP	2020 INSTALLMENT	1,259.91
EFT		XCOM OHIO LLC 5/11/20	MONTHLY PMT TAKEN DIRECTLY FROM CHECKING ACCT NOT CC	95.00

FISCAL OFFICER REPORT

1. Presented May bank reconciliations and P.O.’s.
2. May receipts were $36,464.48.
3. Presented 2021 Budget for review.
4. Presented cemetery deeds for signatures.
5. Presented resolutions to proceed with fire levy renewals.

RESOLUTION #20-83: Motion by Dunn WHEREAS, on the 28th day of April, 2020, the board of trustees passed a resolution declaring the necessity, for the purpose described in RC 5705.19(I), to levy a tax in excess of the ten-mill limitation at a rate of 2.00 mills for each one dollar of valuation.  WHEREAS, the Portage County Auditor has certified to the board of trustees that the dollar amount of revenue that would be generated by the 2.00 mill renewal tax levy will be $112,115 for each one hundred dollar of valuation, and that the dollar amount of revenue that would be generated by the tax levy during the first year of collection is $61,938,600, based upon the current assessed valuation of the Township of Palmyra.  RESOLVED, by the board of trustees, with at least two-thirds of all members elected thereto concurring, that the board desires to proceed with the submission of the question of a renewal tax levy on the entire territory of Township of Palmyra, Portage County, Ohio at the rate of 2 mill for each one dollar of valuation, which amounts to $.020 for each one hundred dollars of valuation, to the electors of the Palmyra Township in its entirety; be it further, RESOLVED, that the tax levy will be for 5 years and will include a levy on the tax list commencing in the tax year 2021, and also then for 2022, 2023, 2024, & 2025 first due in calendar year 2022, if approved by a majority of the electors voting thereon. RESOLVED, the question of such renewal tax levy shall be submitted to the electors of the Palmyra Township in its entirety at the election to be held therein on November 4098Palmyra3, 2020.       RESOLVED, that the Township Fiscal Officer is hereby directed to certify, not less than 90 days prior the general election, to the Board of Elections, Portage County, Ohio, a copy of the resolution of necessity dated April 28, 2020 along with a copy of this resolution to proceed, together with the certification on the Portage County Auditor, and notify the board of elections to cause notice of the election on the question of levying the tax to be given as required by law. , seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-84: Motion by Dunn WHEREAS, on the 28th day of April, 2020, the board of trustees passed a resolution declaring the necessity, for the purpose described in RC 5705.19(I), to levy a tax in excess of the ten-mill limitation at a rate of 2.00 mills for each one dollar of valuation.  WHEREAS, the Portage County Auditor has certified to the board of trustees that the dollar amount of revenue that would be generated by the 2.00 mill renewal tax levy will be $113,146 for each one hundred dollar of valuation, and that the dollar amount of revenue that would be generated by the tax levy during the first year of collection is $61,938,600, based upon the current assessed valuation of the Township of Palmyra.  RESOLVED, by the board of trustees, with at least two-thirds of all members elected thereto concurring, that the board desires to proceed with the submission of the question of a renewal tax levy on the entire territory of Township of Palmyra, Portage County, Ohio at the rate of 2 mill for each one dollar of valuation, which amounts to $.020 for each one hundred dollars of valuation, to the electors of the Palmyra Township in its entirety; be it further, RESOLVED, that the tax levy will be for 5 years and will include a levy on the tax list commencing in the tax year 2021, and also then for 2022, 2023, 2024, & 2025 first due in calendar year 2022, if approved by a majority of the electors voting thereon. RESOLVED, the question of such renewal tax levy shall be submitted to the electors of the Palmyra Township in its entirety at the election to be held therein on November 3, 2020.            RESOLVED, that the Township Fiscal Officer is hereby directed to certify, not less than 90 days prior the general election, to the Board of Elections, Portage County, Ohio, a copy of the resolution of necessity dated April 28, 2020 along with a copy of this resolution to proceed, together with the certification on the Portage County Auditor, and notify the board of elections to cause notice of the election on the question of levying the tax to be given as required by law.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Presented COVID masks supplied by Ohio Bureau of Workers’ comp.

TRUSTEE DEFFENBAUGH

1. Reported we had received a late notice for recycling.  Discussed we were told not to pay the invoice until the Commissioners made a decision on billing and we have not received a one-year contract.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included zoning updates.

ROAD SUPERVISOR

1. Written report presented which included updates on department activities.

FIRE CHIEF

1. Written report presented which included department updates and purchase request.

RESOLUTION #20-85: Motion by Deffenbaugh to approve new officer helmets at an estimated cost of $610 plus shipping from Fire Force and 8 new tires on 2018 at an estimated cost of $2,720 from Bob Sumerel Tire, and replacement panels and new cables at an estimated cost of $1,900 and replacement opener at an estimated cost of $1,575 from Biery Garage Door and and Fire House support yearly fees at a cost of $370.80 and fitting and tools hydrant supply bac for 2013 at an estimated cost of $1,471.01 plus shipping and EMS order Cabinet seal tags at an estimated cost of $97.56 from EMP Medical,  seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-86: Motion by Michael to adjourn at 7:56 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                     Robert Dunn, Trustee                                                                    

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 28, 2020 were approved as presented.

RESOLUTION #20-72: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24156		RICKY D BENNETT	WAGES 04/16/20-04/30/20	599.49
24157		R. STEVEN COSS JR	WAGES 04/16/20-04/30/20	1,852.67
24159		MARK E. GARVIN  UAN 24158	WAGES 04/16/20-04/30/20	2,042.58
24160		CHELSEA L HARRIS UAN 24159	WAGES 04/16/20-04/30/20	232.96
24161		NICHOLAS R LANSINGER UAN 24160	WAGES 04/16/20-04/30/20	727.52
24162		NICHOLAS H SCHRECKENGOST UAN 24161	WAGES 04/16/20-04/30/20	191.16
24163		SHAWN A SCHRECKENGOST UAN 24162	WAGES 04/16/20-04/30/20	349.86
24164		KATHLEEN S COFOJOHN UAN 24163	SALARY 04/01/20-04/30/20	1,391.45
24165		JAMES H. DEFFENBAUGH UAN 24164	SALARY 04/01/20-04/30/20	620.32
24166		ROBERT C DUNN UAN 24165	SALARY 04/01/20-04/30/20	852.74
24167		HENRY A. MICHAEL UAN 24166	SALARY 04/01/20-04/30/20	911.18
24168		SANDRA M. NUTTER UAN 24167	SALARY 04/01/20-04/30/20	588.79
24158		CENTURYLINK UAN 24168	MONTHLY SERVICE	182.82
24169		DOMINION EAST OHIO	MONTHLY SERVICE	167.03
24170		VERIZON WIRELESS	MONTHLY SERVICE	43.87
24171		LIFE FORCE MANAGEMENT	AMBULANCE BILLING FEES	292.08
24172		RICOH USA INC	COPIER MAINTENANCE	20.07
24173		OHIO EDISON	MONTHLY SERVICE	545.40
24174		GORDON BROTHERS	MONTHLY SERVICE	150.00
24175		CARTER LUMBER	CHAPEL BLDG SUPPLIES	1,142.53
24176		BREATHING AIR SYSTEMS INC	FD REPAIRS	625.81
24177		DIAMOND BUILDING SUPPLY INC	CHAPEL BLDG/FD SUPPLIES	75.64
24178		GENERATOR SPECIALISTS INC	GENERATOR 2016	2,411.43
24179		CHAPPELL & ZIMMERMAN INC	PAD FOR GENERATOR	274.50
24180		AKRON CANTON WASTE OIL	USED OIL PICKUP	150.00
24181		VFIS OF OHIO	INSURANCE RENEWAL	880.00
24182		WESLEY ELECTRIC INC	STATION GENERATOR	16,747.00
24183		QUALITY IP	MONTHLY SERVICE/O365	968.50
24184		ADVANCE AUTO PARTS	RD/CEM/PARK REPAIRS	287.20
24185		GOVERNMENT FORMS & SUPPLIES	CEMETERY DEED BINDER	135.39
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,568.69
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	521.43
EFT		OPERS	MONTHLY PENSION	3,003.15
EFT		OP&F	MONTHLY PENSION	2,334.48

FISCAL OFFICER REPORT

1. Presented April bank reconciliations and P.O.’s.
2. April receipts were $250,287.90.

RESOLUTION #20-73: Motion by Michael to accept ACH payments for ambulance billing fees, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Reported we need a resolution to obtain an estimate for chip seal from the PC Engineer’s office.

RESOLUTION #20-74: Motion by Dunn to request estimate for chip seal of cemetery, Whippoorwill TH129(A), Williams TH131(A), Cole, Mason and Depot, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes Michael-yes,

• Discussed zoning meetings. Decided zoning meetings can resume in May as scheduled.

TRUSTEE DEFFENBAUGH

1. Reported on an anonymous complaint regarding a port–a-john on a trailer on Whippoorwill Rd. Called Asst. Prosecuting Attorney for status of Whippoorwill property.  Asst. Pros. Att. Dropped title search and moved forward with collection of fines. Expects a court date in about a month.
2. Reported that the Talk Switch extension was very hard to set up for new zoning secretary.  Reported Talk Switch is on a very old laptop and cannot be put on the server due to the ageof the program.

TRUSTEE DUNN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

1. Written report presented which included updates on department activities and purchase request.

RESOLUTION #20-75: Motion by Dunn to purchase concrete for spring footers at an estimated cost of $675 from Chappell Zimmerman and flags at an estimated costof $762.50 from Carrot Top Inc., seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

1. Written report presented.

FIRE CHIEF

1. Written report presented which included department updates.

RESOLUTION #20-76: Motion by Dunn to approve 2020 yearly support fees for P.C. Urban Search $58.38 and Rescue Team and P.C. Hazmat team $612.99, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-77: Motion by Michael to adjourn at 7:52 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                                  |D\��E�����