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Regular Meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 13, 2021 were approved as presented.

RESOLUTION #2021-75: Motion by Vaughan to approve and pay the bills, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24759		RICKY D BENNETT	WAGES 04/01/21-04/15/21	626.23
24760		R. STEVEN COSS JR	WAGES 04/01/21-04/15/21	1,933.65
24761		TIMOTHY KOHL	WAGES 04/01/21-04/15/21	311.15
24762		MARK E. GARVIN	WAGES 04/01/21-04/15/21	2,107.11
24763		CHELSEA L HARRIS	WAGES 04/01/21-04/15/21	508.97
24764		GREYSON HENDERSON	WAGES 04/01/21-04/15/21	683.66
24765		NICHOLAS R LANSINGER	WAGES 04/01/21-04/15/21	136.34
24766		ANTHONY POPIO	WAGES 04/01/21-04/15/21	178.08
24767		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24768		VERIZON WIRELESS	MONTHLY SERVICE	7.04
24769		FARMERS NATIONAL BANK	VISA PURCHASES	352.48
24770		OHIO EDISON	MONTHLY SERVICE	384.28
24771		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	566.37
24772		CLEARWATER SYSTEMS INC	FD SUPPLIES	35.50
24773		VOID	VOID	0.00
24774		COIA IMPLEMENT SALES INC	REPAIRS PARK/CEM	90.18
24775		JOHN’S TOWING AND REPAIR INC	WINCH 2013 FROM YARD	250.00
24776		MITCHELL COMMUNICATIONS INC	SIREN REPAIR	476.75
24777		BREATHING AIR SYSTEMS INC	SEMI ANNUAL MAINTENANCE	705.64
24778		QUALITY IP	SERVER/WORK STATIONS	6,975.15
24779		PORTAGE COUNTY TREASURER	2010 CROWN VIC	1,000.00
24780		PORTAGE COUNTY TWP ASSN	2021 DUES	184.00

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Presented Records Retention Schedule Adopted March 23, 2021.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

1. Presented preliminary flyer for Township Cleanup for review.

TRUSTEE DUNN

1. Reported Anti-Harassment Policy was approved by Brett Bencze.
2. Discussed scheduling work session to go over employee handbooks.

RESOLUTION #2021-76: Motion by Michael to schedule work session to review and update employee handbooks on May 11 at 6:00pm, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE MICHAEL

1. Discussed cleanup.

RESOLUTION #2021-77: Motion by Michael to schedule two Fire Dept employees to help with cleanup, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included department updates and purchase requests.
2. Discussed roads to be chip sealed.

RESOLUTION #2021-78: Motion by Dunn to approve purchases of approximately 20 tons of topsoil at an estimated cost of $495 from D&K Materials and new flags at an estimated cost of $900 from Carrot Top, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

• Discussed Road Salt Bid to purchase 50 Tons of road Salt.

RESOLUTION #2021-79: Motion by Vaughan WHEREAS, the Palmyra Township (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT road salt contract:   a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and 

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and

d. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its electronically submitted salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 30 by 5:00 p.m. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract:

, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #2021-80: Motion by Michael to approve purchases of replacement graffiti damaged road signs at an estimated cost of $875 from Municipal signs, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF

1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-81: Motion by Vaughan approve purchase of battery and fog lite from Advance Auto Parts at an estimated cost of $162.19 and filters for radio from Mitchell Communications at an estimated cost of $26.50 and approve semi-annual maintenance contract for 2046 by Breathing Air Systems at an estimated cost of $705.64, seconded by Dunn.

Roll Call:   Vaughan-yes, Dunn-yes, Michael-yes.

• Discussed resident complaint about vacant house at 5100 block of SR 225 saying there are squatters and animals getting into the property.  Will review with Sandy Nutter.
• Discussed Safer Grant and staffing needs of the fire department with or without the Safer grant.

Safety Issues

Steve Coss asked if there was an update on the Whippoorwill property as there is damage to ditches and is now a safety concern.

Open Communication

None

RESOLUTION #21-82:  Motion by Michael to adjourn at   10:38 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn and Vaughan and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 9, 2021 were approved as presented.

RESOLUTION #2021-53: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24702		RICKY D BENNETT	WAGES 03/01/21-03/15/21	559.40
24703		R. STEVEN COSS JR	WAGES 03/01/21-03/15/21	1,873.16
24704		TIMOTHY KOHL	WAGES 03/01/21-03/15/21	604.76
24705		MARK E. GARVIN	WAGES 03/01/21-03/15/21	2,098.72
24706		CHELSEA L HARRIS	WAGES 03/01/21-03/15/21	503.24
24707		GREYSON HENDERSON	WAGES 03/01/21-03/15/21	556.55
24708		NICHOLAS R LANSINGER	WAGES 03/01/21-03/15/21	259.03
24709		ANTHONY POPIO	WAGES 03/01/21-03/15/21	202.56
24710		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24711		VERIZON WIRELESS	MONTHLY SERVICE	7.04
24712		FARMERS NATIONAL BANK	VISA PURCHASES	747.38
24713		OHIO EDISON	MONTHLY SERVICE	706.58
24714		DEPT. OF ADMIN SERVICES – OH	MARCS RADIO FEES	90.00
24715		CONRAD’S DISPOSAL INC	MONTHLY SERVICE	69.00
24716		ADVANCE AUTO PARTS	FD/RD REPAIRS	44.75
24717		QUALITY IP	O365	77.00
24718		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	755.18
24719		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	322.14
24720		LEPPO EQUIPMENT	RD REPAIRS	718.68
24721		CLEARWATER SYSTEMS	FD SUPPLIES	40.00
24722		COPLEY OHIO NEWSPAPERS INC	ADVERTISE/SCBA BID	78.95
24723		OHIO EDISON	STREET LIGHTS	384.25
24724		TREASURER STATE OF OHIO	VFDF	150.00

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Presented Sedgwick Group Retrospective Rating Program Contract

RESOLUTION #2021-54: Motion by Michael to enter into agreement with Sedgwick as BWC group retrospective rating program at a cost of $835, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

• Presented quote for mobile phone and mobile plan from Spectrum.

RESOLUTION #2021-55: Motion by Michael to approve purchase of Samsung Galaxy A01 phone at an cost of $119.99 and Unlimited talk and text and by the GIG plan at $14 per month for fiscal officer phone, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

• Discussed NOPEC Sponsorship grant. Requested 100% to apply to Township Cleanup.

RESOLUTION #2021-56: Motion by Michael to approve NOPEC Sponsorship grant to apply 100% to Township Cleanup, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Presented LifeForce closure authorization.

RESOLUTION #21-57: Motion by Michael that we sign and date the closure authorizations for run number 19-0382 and write off the balances because the deceased has no estate and no assets  in accordance with township policy such EMS charges shall be written off, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

• Discussed Township Cleanup. No construction materials or tires will be taken as well as the usual paint cans, etc.

RESOLUTION #2021-58: Motion by Vaughan to set Township Cleanup for June 11^th from 10am to 6pm and June 12 from 7:30am to noon, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

1. Asked about police report for graffiti of signs in Township.  Police report not recommended because it is happening throughout the county.
2. Discussed Palmyra Little Village Shopper proposal.  Would like to further discussion with owner of

TRUSTEE VAUGHAN

1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included department updates and purchase requests.
2. Discussed roads to be chip sealed.

RESOLUTION #2021-59: Motion by Michael to obtain cost estimate from Portage County Engineer to chip seal Whippoorwill sections B, D and E and cemetery, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #2021-60: Motion by Michael to approve purchase of approximately 25 tons of road salt at an estimated cost of $56.78 per ton, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF (not present)

1. Written report presented which included department updates.

Safety Issues

None

Open Communication

None

RESOLUTION #21-61:  Motion by Michael to adjourn at   11:40 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 23, 2021 were approved as presented.

RESOLUTION #21-64: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

Trustee Dunn entered the meeting.

BILLS APPROVED AND PAID:

24725		RICKY D BENNETT	WAGES 03/16/21-03/31/21	705.59
24726		R. STEVEN COSS JR	WAGES 03/16/21-03/31/21	2,276.38
24727		TIMOTHY F KOHL	WAGES 03/16/21-03/31/21	762.45
24728		MARK E. GARVIN	WAGES 03/16/21-03/31/21	2,430.29
24729		CHELSEA L HARRIS	WAGES 03/16/21-03/31/21	561.66
24730		GREYSON HENDERSON	WAGES 03/16/21-03/31/21	559.54
24731		NICHOLAS R LANSINGER	WAGES 03/16/21-03/31/21	136.34
24732		ANTHONY POPIO	WAGES 03/16/21-03/31/21	229.44
24733		KATHLEEN S. COFOJOHN	SALARY 03/01/21-03/31/21	1,418.85
24734		ROBERT C DUNN	SALARY 03/01/21-03/31/21	868.41
24735		HENRY A. MICHAEL	SALARY 03/01/21-03/31/21	911.19
24736		SANDRA M. NUTTER	SALARY 03/01/21-03/31/21	598.36
24737		BRADLEY E VAUGHAN	SALARY 03/01/21-03/31/21	953.12
24738		VERIZON WIRELESS	MONTHLY SERVICE	44.96
24739		RICOH USA INC	COPIER MAINTENANCE	12.77
24740		QUALITY IP	MONTHLY SERVICE	882.99
24741		TREASURER STATE OF OH	UAN QTRLY FEES	762.00
24742		MORTON SALT INC	ROAD SUPPLIES	1,405.88
24743		SARCHIONE FORD	2011 MAINTENANCE	115.30
24744		CARTER LUMBER	STATION SUPPLIES	180.03
24745		SEDGWICK	BWC GROUP RETROSPECTIVE FEES	835.00
24746		DOMINION EAST OHIO	MONTHLY SERVICE	333.43
24747		OHIO EDISON	MONTHLY SERVICE	549.57
24748		GORDON BROTHERS INC	MONTHLY LEASE	150.00
24749		PETTIGREW HARDWARE & FEED	STATION SUPPLIES	19.55
24750		COIA IMPLEMENT SALES	KUBOTA REPAIRS	71.67
24751		ADMANCE AUTO PARTS	FD REPAIRS	36.53
24752		FIRE FORCE INC	SCBA FEMA GRANT PURCHASE	77,817.00
24753		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	937.20
24754		OHIO EDISON	CEMETERY MONTHLY SERVICE	100.63
24755		COPLEY OHIO NEWSPAPERS INC	RECORD COMMISSION MEETING NOTICE	19.75
24756		QUALITY IP	QVOIP/O365	183.37
24757		VOID	VOID	0.00
24758		UH EMS INSTITURE	EMS BASIC – LITSINGER	1,200.00
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,070.49
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	428.61
EFT		OPERS	MONTHLY PENSION	3,455.40
EFT		OP&F	MONTHLY PENSION	2,473.57
EFT		BWC	2021 INSTALLMENT	1,029.76
EFT		ODJFS	UNEMPLOYMENT TAX	360.49

FISCAL OFFICER REPORT

1. Presented March bank reconciliations and P.O.’s.
2. Reported March receipts were $32,194.72.
3. Reported the Auditor of State donated old UAN laptop to the Township.

RESOLUTION #21-65: Motion by Michael to accept the donation of the UAN laptop from the Auditor of State, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-66: Motion by Vaughan to approve quotes from Quality IP for server replacement at quoted price of $4,771.42 and two workstation/monitor replacement at a quoted cost of $2,203.73, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Discussed employee manual update and anti-harassment policy. Anti-harassment policy will be sent to Brett Bencze for review prior to employee handbook update work session.

TRUSTEE DUNN

1. Reported we are still on hold with recycle agreement as the matter has to go back before the county commissioners.

TRUSTEE VAUGHAN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-67: Motion by Michael to approve purchase of mulch for park at an estimated cost of $200 from CBS Topsoil and weed killer at an estimated cost of $100 from Deerfield Farms and perpetual care flowers and shrubs for cemetery at an estimated cost of $400, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

• Reported Baseball and parents will be working a cleanup day at the park this Saturday spreading mulch, weeding flower beds, painting pavilion, concession stand.
• Reported road signs could not be cleaned with graffiti clean solution. Steve will get a price on replacement.

ZONING INSPECTOR

1. Written report presented which included an update on zoning issues.

FIRE CHIEF

1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-68: Motion by Dunn to approve purchase 2010 Crown Vic at a cost of $1,000 from Portage County and repair fire/tornado siren at an estimated cost of $476.75 from Mitchell Communications and repairs 2013 rear wheel seal at an estimated cost of $1,500 from Alliance Motors and service 2011 at an estimated cost of $115.30 from Sarchione Ford and replace solenoid for 2046 at a cost of $56 from Amazon and towing of 2013 at a cost of $250, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-69: Motion by Dunn to approve recommendation of fire chief to appoint Chelsea Harris to position of EMS Coordinator, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

RESOLUTION #21-70: Motion by Michael to remove old SCBA’s from inventory and service per grant requirements to purchase new SCBA’s, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-71: Motion by Michael to enter into executive session to discuss possible employee discipline, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

Meeting called back to order.

Michael reported there is nothing new to report.

Chairman Michael requested resignation from Chairman of the Board position.

RESOLUTION #21-72: Motion by Dunn to accept resignation of Michael from Chairman position effective immediately, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Vice Chairman Dunn opened nominations for Chairman.

Vice Chairman Dunn nominated Vaughan as Chairman.

RESOLUTION #21-73: Motion by Dunn to close nominations, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

RESOLUTION #21-74: Motion by Michael to adjourn at 8:32 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Truste

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Dunn, Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 23, 2021 were approved as presented.

Chairman Michael opened bids for the SCBA’s that will be purchased with Federal grant funds.  The bids were as follows:

Breathing Air Systems:           $83,005.00

Fire Force Inc.:                       $75,647.00 with options for a 30 minute Cylinder $1,200; 7 additional face pieces w/voice amplifier $310 ea. or $2,170 and integrated thermal imaging $1,198.  Chairman Michael reported we will discuss these bids later in the meeting.

Andrea Metzler, Public Engagement Manager from Portage Parks District was present to let us know about opportunities for education and volunteerism with Portage Park District.  She also mentioned the district is putting together a new ten-year plan.  Anyone interested should get in touch with the Park District and let them know what you would like to see happen with the parks. Visit https://www.portagecounty-oh.gov/portage-park-district for more information.

RESOLUTION #21-41: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24673		RICKY D BENNETT	WAGES 02/16/21-02/28/21	387.12
24674		R. STEVEN COSS JR	WAGES 02/16/21-02/28/21	1,792.52
24675		TIMOTHY F KOHL	WAGES 02/16/21-02/28/21	400.24
24676		MARK E. GARVIN	WAGES 02/16/21-02/28/21	1,889.04
24677		CHELSEA L HARRIS	WAGES 02/16/21-02/28/21	524.10
24678		GREYSON HENDERSON	WAGES 02/16/21-02/28/21	325.99
24679		NICHOLAS R LANSINGER	WAGES 02/16/21-02/28/21	256.52
24680		ANTHONY POPIO	WAGES 02/16/21-02/28/21	319.30
24681		KATHLEEN S. COFOJOHN	SALARY 02/01/21-02/28/21	1,418.85
24682		ROBERT C DUNN	SALARY 02/01/21-02/28/21	868.41
24683		HENRY A. MICHAEL	SALARY 02/01/21-02/28/21	911.19
24684		SANDRA M. NUTTER	SALARY 02/01/21-02/28/21	598.36
24685		BRADLEY E VAUGHAN	SALARY 02/01/21-02/28/21	953.12
24686		QUALITY IP	MONTHLY SERVICE/ACCESS POINTS/SWITCH/TELEPHONE SERVICE	1,785.11
24687		WM. BENJAMIN TRUCKING INC	RD SUPPLIES	213.12
24688		MORTON SALT INC	RD SUPPLIES	1,384.87
24689		ALLIANCE MOTORS INC	2013 REPAIRS	2,760.55
24690		DOMINION EAST OHIO	MONTHLY SERVICE	502.28
24691		VERIZON WIRELESS	MONTHLY SERVICE	44.27
24692		RICOH USA INC	COPIER MAINTENANCE	30.31
24963		PETTIGREW HARDWARE & FEED	STATION/EMS SUPPLIES	254.86
24694		GORDON BROTHERS INC	WATER SOFTENER LEASE	150.00
24695		PORTAGE CO COMBINED HEALTH DISTRICT	SEMIPUBLIC WASTEWATER TREATMENT PERMIT	275.00
24696		CITY OF RAVENNA	DISPATCH FEES	5,243.43
24697		LEPPO EQUIPMENT	BOB CAT REPAIRS	1,473.36
24698		CARTER LUMBER	STATION REPAIRS	18.97
24699		COIA IMPLEMENT SALES INC	KUBOTA REPAIRS	29.99
24700		OSCAR BRUGMANN SAND & GRAVEL	ROAD SUPPLIES	293.04
24701		CENTURYLINK	MONTHLY SERVICE	36.69
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,210.92
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	480.46
EFT		OPERS	MONTHLY PENSION	3,189.86
EFT		OP&F	MONTHLY PENSION	2,094.08
EFT		BWC	2021 INSTALLMENT	1,029.76

FISCAL OFFICER REPORT

1. Presented February bank reconciliations and P.O.’s.
2. Reported February receipts were $32,396.93.
3. Discussed Cemetery CD.

RESOLUTION #21-42: Motion by Dunn to invest $2,500 in 24 month Public Funds CD at rate of .4% at Farmers National Bank or the rate that is in effect on March 19, 2021, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

• Discussed Depository Agreement

RESOLUTION #21-43: Motion by Vaughan to designate Farmers National Bank as public depository for the period April 30, 2021 through May 1, 2026, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

• Discussed Sweep account interest rates decreasing significantly April 1.  Proposed putting portions of some funds in CD’s.
• Discussed a problem that occurred with the Year End Balance Certificate presented to Portage County Budget Commission where fund names were cut off and the wrong fund number was presented in the Official Amended Certificate of Estimated Resources.  I spoke with UAN to see if they could add fund numbers to the report and their response was that most counties do not use the fund numbers but only the fund name.  Trina Martin from the Auditor of State UAN software support reported that my Year-End Certificate was not wrong and recommended changing the names of the miscellaneous revenue accounts in order to report more clearly which fund is being used. The Fund Names are currently 2901 Miscellaneous Special Revenue – State and 2902 Miscellaneous Special Revenue – Federal.

RESOLUTION #21-44: Motion by Dunn to change the names of funds 2901 and 2902 as follows: 2901 State Misc. Revenue and 2902 Federal Misc. Revenue, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

• Need to set Records Commission public meeting to adopt record retention schedule.

RESOLUTION #21-45: Motion by Vaughan to advertise Palmyra Record Commission Meeting to be held March 23, 2021 immediately following the regularly scheduled Trustee meeting at 9:30 am, seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Presented Life Force closure authorizations

RESOLUTION #21-46: Motion by Michael that we sign and date the closure authorizations for run numbers 20-0168 and write off the balances because no vitals were taken and therefore should not have been billed in accordance with township policy such EMS charges shall be written off, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

• Discussed Township Employee Manual updates and reviews need to be completed. A work session will be scheduled at the next Trustee meeting.

TRUSTEE DUNN

1. Discussed Portage County Recycle meeting with Bill Steiner. Reported that no Township has volunteered to be a central location. Dunn asked if curbside recycling would still be an option. Steiner reported there are not enough trucks and if there were enough trucks, you would need to share with another township in the area for every other week pickup.  There are problems with every other week pick up as residents have a hard time figuring out which week is the correct week for pick up.  Steiner will have to go back to the commissioners for other ideas so for now everything stays the same.

TRUSTEE VAUGHAN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included an update on zoning issues.

ROAD SUPERVISOR

1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-47: Motion by Michael to approve purchase of hydraulic cylinder for Bobcat at estimated cost of $1,500 and approve valve repair of Bobcat at an estimated cost of $651 from Leppo Equipment, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

• Discussed possible dates for township cleanup. Possible dates are 6/11 and 6/12 and times to be determined at next meeting.

FIRE CHIEF

1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-48: Motion by Dunn to approve purchase of emergency brake release handle at a cost of $36.53 from Advance Auto Parts and garage door opener for squad bay at an estimated cost of $1,575 from Ted Biery Garage Doors, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-49: Motion by Michael to accept Lindsay Davis resignation from the fire department, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-50: Motion by Dunn to apply for AFG Safer grant to add 24 hour staffing to the fire department, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-51: Motion by Michael to accept bid for the AFG SCBA grant purchase from Fire Force Inc for the SCBA’s in the amount of $75,647.00 and include the additional 7 face piece option at $310 each or $2,170 totaling $77,817, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-52: Motion by Michael to adjourn at 8:57 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Bradley Vaughan, Trustee                                                             

Regular Meeting called to order at 7:10 p.m. by Chairman Michael with Trustees Dunn and Fiscal Officer Cofojohn present.  Trustee Vaughan was present via cell phone.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 9, 2021 were approved as presented.

RESOLUTION #2021-36: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24654		RICKY D BENNETT	WAGES 02/01/21-02/15/21	494.45
24655		R. STEVEN COSS JR	WAGES 02/01/21-02/15/21	2,213.37
24656		TIMOTHY KOHL	WAGES 02/01/21-02/15/21	618.62
24657		MARK E. GARVIN	WAGES 02/01/21-02/15/21	2,006.47
24658		CHELSEA L HARRIS	WAGES 02/01/21-02/15/21	419.21
24659		GREYSON HENDERSON	WAGES 02/01/21-02/15/21	169.92
24660		NICHOLAS R LANSINGER	WAGES 02/01/21-02/15/21	259.03
24661		ANTHONY POPIO	WAGES 02/01/21-02/15/21	192.77
24662		SHAWN A SCHRECKENGOST	WAGES 02/01/21-02/15/21	205.00
24633		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24664		VERIZON WIRELESS	MONTHLY SERVICE	7.04
24665		FARMERS NATIONAL BANK	VISA PURCHASES	1,665.10
24666		OHIO EDISON	MONTHLY SERVICE	744.44
24667		CENTURYLINK	MONTHLY SERVICE	175.28
24668		CONRAD’S DISPOSAL INC	MONTHLY SERVICE	44.00
24669		ADVANCE AUTO PARTS	FD/RD REPAIRS	1,317.43
24670		QUALITY IP	QVoIP TELEPHONE SYSTEM	1,774.79
24671		OHIO EDISON	STREET LIGHTS	384.25
24672		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	458.39

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Presented Quality IP quote for UniFi Wireless Access Point and UniFi 24-Port Gigabit PoE Network Switch.

RESOLUTION #2021-37: Motion by Dunn to approve purchase of Network Switch and Access Point at an estimated cost of $745.94, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

• Discussed recording zoning map.
• Reported OTARMA has an expanded 2021 Police and Fire Grant for PPE, Safety lights, Boots, Body Armor, Tactical gear and SCBA’s of $1,000 for the fire department.
• Reported FO attended TWP ASSN zoom meeting. Topics included Portage Park District updates, Subdivision Regulation Proposed changes and Leadership Portage County has openings.  Trustees are encouraged to review the Subdivision proposed changes as response is requested by mid March.  Andrea from Portage Park District will be at our next meeting.
• Presented proposed Harassment Policy and Acknowledgement for addition into the employee handbooks.  Discussed employee handbooks need updated and completed by year end for audit.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Nothing to report at this time.

TRUSTEE DUNN

1. Discussed Easter Egg Hunt. Decided to postpone Easter Egg Hunt until spring of 2022.
2. Will work on scheduling a date for township cleanup at the next meeting.

TRUSTEE VAUGHAN

1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR (not present)

1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-38: Motion by Michael to approve purchase of new hydraulic cylinder for Bobcat at an estimated cost of $1,200 from Leppo Equipment and pipe for downspout at an estimated cost of $50 from Carter Lumber, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF (not present)

1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-39: Motion by Dunn to approve sending L. Litsinger to UH Portage EMT basic course at an estimated cost of $1,200 and to renew EMS drug license at a cost of $440, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-40:  Motion by Michael to adjourn at   7:49 p.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee

Regular meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn, Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting January 26, 2021 were approved as presented.

RESOLUTION #21-30: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24625		RICKY D BENNETT	WAGES 01/16/21-01/31/21	480.33
24626		R. STEVEN COSS JR	WAGES 01/16/21-01/31/21	2,414.97
24627		TIMOTHY F KOHL	WAGES 01/16/21-01/31/21	643.61
24628		MARK E. GARVIN	WAGES 01/16/21-01/31/21	2,040.01
24629		CHELSEA L HARRIS	WAGES 01/16/21-01/31/21	590.82
24630		GREYSON HENDERSON	WAGES 01/16/21-01/31/21	242.15
24631		NICHOLAS R LANSINGER	WAGES 01/16/21-01/31/21	344.47
24632		ANTHONY POPIO	WAGES 01/16/21-01/31/21	131.94
24633		KATHLEEN S. COFOJOHN	SALARY 01/01/21-01/31/21	1,418.85
24634		ROBERT C DUNN	SALARY 01/01/21-01/31/21	868.41
24635		HENRY A. MICHAEL	SALARY 01/01/21-01/31/21	911.19
24636		SANDRA M. NUTTER	SALARY 01/01/21-01/31/21	598.36
24637		BRADLEY E VAUGHAN	SALARY 01/01/21-01/31/21	953.12
24638		DOMINION EAST OHIO	MONTHLY SERVICE	398.91
24639		VERIZON WIRELESS	MONTHLY SERVICE	44.96
24640		RICOH USA INC	COPIER MAINTENANCE	14.24
24641		LIFE FORCE MANAGEMENT INC	AMBULANCE BILLING FEES	481.87
24642		GORDON BROTHERS INC	WATER SOFTENER LEASE	150.00
24643		PORTAGE CTY TREASURER	RE JTAX FULL YR PAY	646.98
24644		PORTAGE CTY TREASURER	CEMETERY RE TAX ½ YR	828.68
24645		THE RECORD COURIER	LEGAL NOTICE ANNUAL FINANCIAL/MEETING CHANGES	57.65
24646		QUALITY IP	MONTHLY SERVICE/FIREWALL	1,547.46
24647		TREASURER STATE OF OHIO	COOPERATIVE PURCHASE PROGRAM	100.00
24648		MORTON SALT INC	ROAD SALT	1,421.20
24649		PETTIGREW HARDWARE & FEED	FD REPAIRS	17.98
24650		LEPPO EQUIPMENT	RD REPAIRS	24.76
24651		24/7MECHANICAL COMPANY LLC	REPAIRS RD GARAGE	379.36
24652		WESLEY ELECTRIC INC	REPAIRS FD METER	1,897.80
24653		TREASURER OF STATE OF OH	DRIVING RECORD REQEUSTS	115.00
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,793.62
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	547.18
EFT		OPERS	MONTHLY PENSION	3,360.17
EFT		OP&F	MONTHLY PENSION	2,189.27
EFT		BWC	2020 INSTALLMENT	1,029.76

FISCAL OFFICER REPORT

1. Presented January bank reconciliations and P.O.’s.
2. Reported January receipts were $31,511.96.
3. Presented cemetery deeds for signature.
4. Reported need to amend temporary appropriations to pay cemetery chapel real estate tax.

RESOLUTION #21-31: Motion by Dunn to amend temporary appropriations within general fund increase 1000-110-370 by $450 and decrease 1000-110-319 by $300 and 1000-110-330 by $150, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

• Discussed Permanent Appropriations.

RESOLUTION #21-32: Motion by Vaughan to approve 2021 permanent appropriations as presented:

		Net  Resources		Permanent		Estimated
		Available to		Appropriation		Balance
FUND		Appropriate		Request		12/31/21
General Fund		$396,882		235,238.00		$161,644
Motor Vehicle		21,194		14,000.00		7,194
Gasoline Tax		354,031		263,700.00		90,331
Road & Bridge		194,882		141,900.00		52,982
Cemetery		43,832		32,650.00		11,182
1 Mill Fire Levy		142,062		96,700.00		45,362
2 Mill Fire Levy		228,451		161,700.00		66,751
2 Mill Fire Levy		321,323		238,000.00		83,323
Permissive Motor Vehicle	64,653		41,000.00		23,653
Fire & Rescue, Ambulance & EMS	228,466		161,700.00		66,766
Misc Revenue – Federal Grant	80,675		80,675.00		0
Non-Expendable Trust 4951	5,773		50.00		5,723
Non-Expendable Trust 4952	677		50.00		627
		$2,082,901		1,467,363.00		$615,538

Seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Paris Township Trustee Doreen Spicer was present to discuss complaints about engine brake noise near the intersection of SR 225 and Cableline Road.  Since the problem occurs near both Township’s line the Ohio State Highway Patrol will not put a sign on a Township line.

RESOLUTION #21-33: Motion by Dunn WHEREAS, Revised Code Section 505.17 authorizes a board of township trustees to make such regulations and orders as are necessary to control passenger car, motorcycle, and internal combustion engine noise, as permitted under Revised Code Section 4513-211; and WHEREAS, Revised Code Section 4513.221 (E) (4) authorizes a board of township trustees to regulate noise from passenger cars, motorcycles, or other devises using internal combustion engines in the unincorporated area of the township by Cableline Road prohibiting racing the motor of any vehicle using an internal combustion engine in such a manner that the exhaust system emits a loud, cracking or chattering noise unusual to its normal operation; and WHEREAS. The Board of Township Trustees of Palmyra Township, Portage County Ohio, has received complaints from residents with regard to loud noises emitted by trucks using diesel engine brakes, which reduce the trucks’ rate of speed, but cause the trucks exhaust systems to emit loud, cracking or chattering noises unusual to their normal operations: and WHEREAS, such residents have complained that these noise emissions have occurred at all times of the day and night, but are particularly annoying in the dark hours when said residents are attempting to sleep; now therefore, BE IT RESOLVED by the Board of Trustees of Palmyra Township, Portage County, Ohio as follows: SECTION 1.  This Board hereby determines that the use of an engine brake on a motor vehicle causes the motor vehicle’s motor to race in such a manner as to cause its exhaust system to emit a loud, cracking, or chattering noise unusual to its normal operation, and by this regulation hereby prohibits such use within the unincorporated area of the Township.  This regulation does not apply to “emergency vehicles” or “public safety vehicles” as defined by Revised Code Section 4511.01 SECTION 2. Whoever violates the prohibition set forth in Section 1 above is guilty of a minor misdemeanor. SECTION 3. The effective date of this resolution shall be ten (10) calendar days after the posting of signage appropriate to carry out the purposes of this resolution. SECTION 4. This Board hereby finds and determines that all formal actions of this Board concerning and relating to the passage of this resolution were taken in open meetings of this Board and that all deliberations of this Board and of any of its committees that resulted in such formal actions were taken in meetings open to the public in compliance with all local requirements, including (without taken in meetings open to the public, in compliance with all legal requirements, including implied limitation) Ohio Revised Code Section 121.22. except as otherwise permitted thereby. Seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

• Discussed Portage County Recycle email and letter received from Bill Steiner asking for input on Township’s sharing drop off locations.  Trustee Dunn will schedule zoom meeting with Bill Steiner to learn more about the current proposal.
• Reported that Andrea from Portage Park District will be at the next meeting.
• Discussed TWP Assn. meetings will be via zoom this year. FO Cofojohn will represent Palmyra at February 20 meeting.

TRUSTEE DUNN

1. Nothing to report at this time.

TRUSTEE VAUGHAN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Verbal report presented which included an update on zoning issues.

ROAD SUPERVISOR

1. Verbal report presented which included updates on department activities.

FIRE CHIEF (not present)

1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-34: Motion by Michael to approve replacing radiator in 2013 at an estimated cost of $3,000 from Alliance Motors and replacing electrical service on station at a cost of $1,897.80 from Wesley Electric and new combo key entrance lockset for front door at a cost of $$430 and replacement of 2 bay door locksets from and closer at an estimated cost of $1,440, from US Hardware seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes,.

Open Communication

None

Safety Issues

Steve reported vandals’ have put graffiti on every road sign in the Township and wanted to know if he should file a report.  Trustees agreed a report should be filed. 

RESOLUTION #21-35: Motion by Michael to adjourn at 10:31 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Bradley Vaughan, Trustee

MEETING CHANGE NOTICE

February 9 meeting changed to 9:30am

February 23 meeting changed to 7:00 pm

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn, Vaughan, and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on January 13 2021 were approved as presented.

RESOLUTION #2021-21: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

23607		RICKY D BENNETT	WAGES 01/01/21-01/15/21	497.27
24608		R. STEVEN COSS JR	WAGES 01/01/21-01/15/21	1,871.54
24609		TIMOTHY KOHL	WAGES 01/01/21-01/15/21	543.08
24610		MARK E. GARVIN	WAGES 01/01/21-01/15/21	2,011.75
24611		CHELSEA L HARRIS	WAGES 01/01/21-01/15/21	598.23
24612		GREYSON HENDERSON	WAGES 01/01/21-01/15/21	662.66
24613		NICHOLAS R LANSINGER	WAGES 01/01/21-01/15/21	116.49
24614		ANTHONY POPIO	WAGES 01/01/21-01/15/21	140.02
24615		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24616		VERIZON WIRELESS	MONTHLY SERVICE	7.04
24617		FARMERS NATIONAL BANK	VISA PURCHASES	1,434.90
24618		OHIO EDISON	STREET LIGHTS	382.42
24619		D & T, P.M. TRUCK REPAIR LLC	2013 PUMP REPAIR	325.07
24620		CONRAD’S DISPOSAL INC	MONTHLY SERVICE	44.00
24621		THE RECORD COURIER	LEGAL NOTICES-WORKSESSIONS	32.30
24622		GEORGE MORTIMER	REPAIRS JD910A	26.00
24623		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	1,261.69
24624		PORTAGE COUNTY TREASURER	RE TAX TOWER PROPERTY	268.60
EFT		BUREAU OF WORKERS’ COMPENSATION	2020 TRUE-UP	225.00

FISCAL OFFICER

1. Presented December bank reconciliation, P.O.’s and miscellaneous correspondence.
2. Reported December receipts were $64,683.63.
3. Reported PC Solid Waste Contract was only for one year and expired 12/31/20.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Presented 2020 Certified Road Mileage from Portage County Engineer.

RESOLUTION #2021-22: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2020, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

• Reported Jeffrey Swenton will be sending a note of resignation from the zoning committee.
• Reported Dorene Spicer of Paris Township Trustee contacted him regarding complaints about Engine brake noise near Cableline and SR225 and asked for thoughts on the subject.  After a brief discussion, Trustee Michael reported that making the entire section 45MPH might help the situation.

TRUSTEE DUNN

1. Nothing to report at this time.

TRUSTEE VAUGHAN

1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR

1. Written report presented which included department updates.

ROAD SUPERVISOR

1. Written report presented which included department updates.

RESOLUTION #2021-23: Motion by Michael to approve purchase of planks for cemetery at an estimated cost of $300 from Home Depot, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF

1. Written report presented which included department updates.

RESOLUTION #2021-24: Motion by Michael to accept the resignations of Betina Oaks and Ryan Oaks from the fire department, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #2021-25: Motion by Dunn to change the February 9 meeting to 9:30 am and change the February 23 meeting to 7:00pm, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #2021-26: Motion by Michael to pay ½ of the cemetery real estate tax if necessary if the state does not respond to application for exempt status in time for payment due date, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

Mike Delaquila and Kyle Fabricius from Quality IP were present to discuss Fire Wall, Telephone System, Server and desktop replacement.  Discussion led to acknowledgement that the Fire Wall needs replaced now.  We still need additional information on software needs to make server decisions at this time.  FO Cofojohn reported that the phone system has not been working properly. Replacing the phone system will remove CenturyLink services. Trustees discussed replacing computers on the system at regular interval instead of all at one time.

RESOLUTION #2021-27: Motion by Michael to purchase Sophos XG 115 Security/Firewall at a cost of $599.99    and monthly recurring fee of $24.99, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #2021-28: Motion by Dunn to purchase phone system with phones and installation estimated to be $1,800 and monthly recurring fees estimated to be $261.80, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Vaughan-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-29:  Motion by Michael to adjourn at 11:11a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee

Re-organizational meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Dunn and Vaughan present.

Chairman Michael led all in attendance with the Pledge of Allegiance.

Minutes from regular meeting December 22, 2020 were approved as presented.

Minutes from special meeting January 4, 2021 were approved as presented.

RESOLUTION #21-08: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24561		RICKY D. BENNETT	WAGES 12/15/20-12/31/20	614.13
24562		R. STEVEN COSS JR	WAGES 12/15/20-12/31/20	2,658.67
24563		TIMOTHY F KOHL	WAGES 12/15/20-12/31/20	862.66
24564		MARK E. GARVIN	WAGES 12/15/20-12/31/20	2,412.74
24565		CHELSEA L HARRIS	WAGES 12/15/20-12/31/20	692.15
24566		NICHOLAS R LANSINGER	WAGES 12/15/20-12/31/20	373.75
24567		ANTHONY POPIO	WAGES 12/15/20-12/31/20	362.05
24568		KATHLEEN S. COFOJOHN	SALARY 12/1/20-12/31/20	1,209.63
24569		JAMES H. DEFFENBAUGH	SALARY 12/1/20-12/31/20	546.54
24570		ROBERT C DUNN	SALARY 12/1/20-12/31/20	790.91
24571		HENRY A. MICHAEL	SALARY 12/1/20-12/31/20	829.31
24572		LORI M MICHAEL	WAGES 12/1/20-12/31/20	197.39
24573		SANDRA M. NUTTER	SALARY 12/1/20-12/31/20	588.79
24574-24591		VOID	VOID	0.00
24592		DOMINION EAST OHIO	MONTHLY SERVICE	356.40
24593		VERIZON WIRELESS	MONTHLY SERVICE	7.04
24594		VERIZON WIRELESS	MONTHLY SERVICE	44.43
24595		PETTIGREW HARDWARE	FD SUPPLIES	46.92
24596		GORDON BROTHERS	WATER SYSTEM LEASE	150.00
24597		CERTURYLINK	MONTHLY SERVICE	176.54
24598		WM BENJAMIN TRUCKING	ROAD SUPPLIES	442.16
24599		QUALITY IP	MONTHLY SERVICE JAN & FEB	1,853.35
24600		PORTAGE CTY REGIONAL PLANNING	2021 ANNUAL MEMBERSHIP	2,218.44
24601		ADVANCE AUTO PARTS	RD REPAIRS NOVEMBER	47.82
24602		DEPT OF ADMIN. SERVICES OH	MARCS SERVICES 7/1/20-9/30/20	90.00
24603		BUCKEYE WELDER SALES	RD SUPPLIES	80.80
24604		RICOH USA INC	COPIER MAINTENANCE	16.54
24605		OHIO EDISON	MONTHLY SERVICE	653.59
24606		ADVANCE AUTO PARTS	RD REPAIRS DECEMBER	185.37
EFT		ODJFS	4TH QTR STATE UNEMPLOYMENT	46.70
EFT		OPERS	MONTHLY PENSION	3,431.45
EFT		OP&F	MONTHLY PENSION	2,467.75

FISCAL OFFICER REPORT

1. Presented B.C.’s, and P.O.’s and miscellaneous correspondence.
2. Presented cemetery deed for signatures.

Steve Schuller President of Palmyra Softball attended to discuss ballfields improvements to the Park including painting the concession stand, cement pad for dugout benches and continuing to install artificial turf in batting cages.  Reported that other teams in Portage County are asking to use the ballfields.  After a brief discussion it was determined that Palmyra teams have first dibs on use of ball fields.

RESOLUTION #21-09: Motion by Michael to enter into executive session to discuss employee compensation, seconded by Vaughan

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

Trustee Michael stated that the meeting is back in session.

RESOLUTION #21-10: Motion by Dunn to set wages for 2021 as follows:

Trustees & Fiscal Officer:   State guidelines based on budget

Fire Chief – Full time               $  27.64 per hour

Zoning Inspector:                     $726.67 per month

Zoning Secretary:                   $  72.73 per meeting

Road Supervisor:                     $  27.64 per hour

Part-time TWP CDL Empee    $  14.61 per hour

Part-time TWP Non CDL Emp $  13.06 per hour

Duty Crew                               $  11.76 per hour base plus .20 per certificate and officer is .20.

Responder                              $    8.80 per hour based on Ohio Minimum Wage

Seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-abstain.

Discussion of Fees and Policies

Advertising:  Record Courier

Ambulance Billing: soft bill residents

                              $150 Non-transport Fee

                              $600.00 Basic

                              $700.00 Advanced Life Support I

                              $800.00 Advanced Life Support II

                              $12.00 per loaded mile reported to nearest 10th

Cemetery Fees:                                                       Resident                   Non-resident

Lots (Max. 4)                                            $200.00 (each)       $725.00 (each)

Adult Vault Weekday Burial                     $600.00                   $600.00

Adult Vault Weekend Burial                     $800.00                   $800.00

Adult Vault Holiday/ Burial                       $800.00                    $800.00

Youth Vault Burial Weekday                   $500.00                   $500.00

Youth Vault Burial Weekend                   $700.00                   $700.00

Youth Vault Burial Holiday                      $700.00                   $700.00

Baby Vault Burial-Weekday                     $450.00                    $450.00

Baby Vault Burial Weekend                     $600.00                    $600.00

Baby Vault Burial-Holiday                        $600.00                    $600.00

Weekday Cremations                              $450.00                    $450.00

Weekend Cremations               $500.00                    $500.00

Holiday Cremations                                 $500.00                    $500.00

All weekday burials and cremations arriving at cemetery on or after 2:00 pm local time will be charged the holiday/weekend rate.

Foundations                                             $  75.00 sq. ft.          $  75.00 sq. ft.

Waive foundation fee for VA supplied military markers

Cemetery Foundation deadlines: May 1^st/Oct. 1^st

Indigent Burial expenditure paid by township will not exceed $1,000 for burial or $900 for cremation

Copies: charge $.10 per copy

Driveway Culvert Installation:

12” Pipe $375.00 (cost per additional foot) $15.00

15” Pipe $450.00 (cost per additional foot) $20.00

18” Pipe $600.00 (cost per additional foot) $25.00

21” Pipe $750.00 (cost per additional foot) $30.00

24” Pipe $900.00 (cost per additional foot) $35.00

Equipment fee:                       

Dump Truck                            $150.00 Hour

                Backhoe                                   $150.00 Hour

               Excavator                                $175.00 Hour

                Sweeper                                 $125.00 Hour

                Command/Communications   $100.00 Hour

                ALS Ambulance                      $200.00 Hour

                BLS Ambulance                      $150.00 Hour                                                                                                                          CAFS Engine                                $200.00 Hour

                Heavy Rescue                        $200.00 Hour

                Brush Truck                            $150.00 Hour                         

Tanker                                     $200.00 Hour

Air trailer                                 $100.00 Hour

Foam Trailer                           $150.00 Hour

Traffic Control Trailer              $100.00 Hour

               Cell phone                               $  25.00 Hour

Personnel rate will include total compensation package.

Hall Usage: Hall reserved through daytime personnel Monday through Friday 6am to 6pm.

Hall Rental Fee $25 and a $50 Deposit Fee to be returned if hall is left in satisfactory condition.

Park Usage:  Park reserved through daytime personnel Monday through Friday 6am to 6pm.

Meeting dates: 2nd Tuesday 7:00 p.m.; 4th Tuesday 9:30 a.m.

Mileage: Current rate as set by Internal Revenue Service per mile driven outside the township.

 

ZONING FEES:  Zoning Fees are non-refundable.

BUILDING PERMITS:

                0  –  99 sq. ft…………………….……………..……….…………………..……….  $  0.00

                100 – 500 sq. ft……………………….……………………………………..……….  $35.00

                Over 500 sq. ft……………………………………………………………..…………  $50.00

                Permit required for rebuilding due to disaster…………………….…..…  FEE WAIVED

                Permit required for decks………………………………………………………..…. $25.00

OUTDOORS ADVERTISING SIGNS:

                Sign structures more than 25 sq. ft. but less than 200 sq. ft. in area………….  $30.00

                Sign structures 200 sq. ft. or more in area……….…….…………….………..…  $60.00

                Political signs….………………………………………….………………  No fee required

CONDITIONAL ZONING CERTIFICATES:

                Basement dwellings………………..……………………………………..………….  $25.00

                Junk yards…………………………………………………………………..…..…… $100.00

                House trailers……………………………………………………………………..…..  $25.00

                Swimming pools- permanent…………………………………………….………….  $35.00

                Recreational use………………………………………………………….………..  $100.00

                Strip mining and gravel extraction………………………………………….…….  $100.00

                Others………………………  TO BE DETERMINED BY THE TOWNSHIP TRUSTEES

ZONING BOOK:

Zoning book………………POSTAGE FOR MAILING EXTRA…………………. $15.00

MYLARS:

                Sign Mylar …………………………………………………………….…….………. $25.00

BOARD OF ZONING APPEALS:

                Appeals and applications ……………….……………………………………….. $150.00

ZONING COMMISSION:

                Amendments …………………………..………………….…………….………… $150.00

Material

Foam (5 Gal.)           $230.00

20# dry Chemical     $149.50

10# dry Chemical     $  85.25

Internet Auction Policy: Rescinded 1/13/21

Waive reading of minutes for 2021. The Chairman will ask for corrections and then state that the minutes are approved.  The minutes will be provided to the board prior to the meeting and copies available for the public and the unofficial minutes will be posted on the township’s website.

Allow trustees, fiscal officer, road supervisor and fire chief authority make emergency purchases of up to $1,000 between meetings.

Payroll taxes, state unemployment tax, worker’s compensation and retirement contributions will be paid electronically.

RESOLUTION #21-11: Motion by Michael to approve the 2021 fees and policies as stated, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-12: Motion by Dunn WHEREAS, Section 5513.01 (B) provides the opportunity for Counties, Townships, Municipal Corporations, Conservancy Districts, Township Park Districts, and Park Districts created under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit Authorities, Regional Airport Authorities, Regional Water and Sewer Districts, County Transit Boards, State Universities or Colleges to participate in contracts of the Ohio Department of Transportation for the purchase of machinery, material, supplies or other articles.

NOW, THEREFORE, Be it ordained by Palmyra Township Board of Trustees

SECTION 1.

That the Palmyra Township Chairperson hereby requests authority in the name of  Palmyra Township to participate in the Ohio Department of Transportation contracts for the purchase of machinery, materials, supplies or other articles which the Department has entered into pursuant to Ohio Revised Code Section 5513.01 (B).

SECTION 2.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to be bound by all terms and conditions as the Director of Transportation prescribes.

SECTION 3.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to directly

pay vendors, under each such contract of the Ohio Department of Transportation in which Palmyra Township participates, for items it receives pursuant to the contract.

SECTION 4.

That Palmyra Township agrees to be responsible for resolving all claims or disputes arising

out of its participation in the cooperative purchasing program under Section 5513.01(B) of the Ohio Revised Code. The Palmyra Township agrees to waive any claims, actions, expenses, or other damages arising out of its participation in the cooperative purchasing program which the Palmyra Township may have or claim to have against ODOT or its employees, unless such liability is the result of negligence on the part of ODOT or its employees, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-13: Motion by Michael to make the following 2021 appointments:

Ohio Attorney General Primary Collection Agent

First Federal Credit – Secondary Collection Agent

Henry Michael – CDL Supervisor

Quality IP LLC – Computer Network Administrator

___________________- Zoning Commission – 5-year term expiring 12/31/25

___________________ – Zoning Board Appeals – 5-year term expiring 12/31/25

Sandra Nutter, representative and Bradley Vaughan, alternate – Regional Planning Commission

Seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

TRUSTEE REPORTS

Trustee Michael

1. Presented Life Force Closure Authorization.

RESOLUTION #2021-14: Motion by Michael that date and we sign closure authorizations 19-037 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

• Presented OTARMA Ballot.  After brief discussion and with no time to look into who is running the Trustees decided not to vote at this time.

TRUSTEE DUNN

1. Nothing to report at this time.

TRUSTEE VAUGHAN

1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

1. Written report presented which included zoning activities.

ROAD SUPERVISOR

1. Report presented which included purchases made, completed projects and upcoming projects and purchase requests.

RESOLUTION #21-15: Motion by Dunn to approve purchase of oil drum and hydraulic oil drum  at an estimated cost of $755 from Advance Auto, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

FIRE CHIEF

1. Written report presented which included End of Year Report personnel, training and grant updates.

RESOLUTION #21-16: Motion by Michael to accept resignation of Ryan McDivitt from the fire department, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-17: Motion by Michael to send Anthony Popio to MCCTC for Firefighter I training at a cost of $1,400, seconded by Dunn

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-18: Motion by Dunn to approve AFG grant application for replacement of 2018-estimated cost of replacement is $500,000 and 10% match, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

• Discussed replacing 2026 with F150 crew cab at an estimated cost of $43K
• Discussed bid advertisement for SCBA FEMA grant.

RESOLUTION #21-19: Motion by Dunn to advertise bid for SCBA’s February 16 and February 23, bids to be received by March 8 at 5:00pm and will be opened March 9, 2021 at 7:00 pm prior to regularly scheduled meeting, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-20: Motion by Michael to adjourn at 8:34 pm seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice Chairman                                                    Bradley Vaughan, Trustee 

Special re-organizational meeting called to order at 5:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn and Michael present.

FO Cofojohn led all in attendance with the Pledge of Allegiance.

Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Chairman.  Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.

RESOLUTION #21-01: Motion by Dunn to close the nominations, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Vice-Chairman.  Trustee Michael nominated Robert Dunn.  FO Cofojohn asked if there were any more nominations.

RESOLUTION #21-02: Motion by Michael to close the nominations seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

RESOLUTION #21-03: Motion by Michael to enter into executive session to discuss James Deffenbaugh replacement, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Meeting called back to order.

RESOLUTION #21-04: Motion by Dunn to appoint Bradley Vaughan to open trustee position with term expiring December 31, 2021, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #21-05: Motion by Dunn to set reorganizational meeting for January 13, 2021 at 7pm, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #21-06 Motion by Michael to table rest of reorganizational resolutions until January 13, 2021, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

RESOLUTION #21-07: Motion by Michael to adjourn at 5:28 pm seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice Chairman                                                   Bradley Vaughan, Trustee