Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 27, 2021 were approved as presented.

RESOLUTION #21-84: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

24781 RICKY D BENNETTWAGES 04/16/21-04/30/21429.51
24782 R. STEVEN COSS JRWAGES 04/16/21-04/30/211,873.16
24783 TIMOTHY F KOHLWAGES 04/16/21-04/30/21473.92
24784 MARK E. GARVINWAGES 04/16/21-04/30/211,926.79
24785 CHELSEA L HARRISWAGES 04/16/21-04/30/21691.91
24786 GREYSON HENDERSONWAGES 04/16/21-04/30/21280.72
24787 NICHOLAS R LANSINGERWAGES 04/16/21-04/30/21136.34
24788 ANTHONY POPIOWAGES 04/16/21-04/30/21539.45
24789 KATHLEEN S. COFOJOHNSALARY 04/01/21-04/30/211,575.93
24790 ROBERT C DUNNSALARY 04/01/21-04/30/21868.41
24791 HENRY A. MICHAELSALARY 04/01/21-04/30/21911.19
24792 SANDRA M. NUTTERSALARY 04/01/21-04/30/21598.36
24793 BRADLEY E VAUGHANSALARY 04/01/21-04/30/21953.12
24974 VERIZON WIRELESSMONTHLY SERVICE44.69
24795 RICOH USA INCCOPIER MAINTENANCE17.88
24796 QUALITY IPMONTHLY SERVICE1,066.36
24797 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24798 MITCHELL COMMUNICATIONS INC2011 REPAIRS26.50
24799 ATWATER NURSERYCEMETERY SUPPLIES270.00
24800 DOMINION EAST OHIOMONTHLY SERVICE203.26
24801 GORDON BROTHERS INCMONTHLY LEASE150.00
24802 PETTIGREW HARDWARE & FEEDSTATION SUPPLIES169.83
24803 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES867.60
24804 OHIO EDISONMONTHLY SERVICE350.23
24805 CUSTOM BLENDED SOILS INCPARAK/CEMETERY SUPPLIES390.00
24806 ADVANCE AUTO PARTSFD/CEM REPAIRS170.46
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,486.22
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX513.11
EFT OPERSMONTHLY PENSION3,103.55
EFT OP&FMONTHLY PENSION2,176.73
EFT BWC2021 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented April bank reconciliation.
  2. Reported April receipts were $315,622.26.
  3. Presented copy of zoning violation letter sent to 10532 Williams Rd property owner by Brett Bencze.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

RESOLUTION #21-85: Motion by Vaughan to add in section 7.4 the anti-harassment policy as received from Brett Bencze Assistant Prosecutor in both fire and road department handbooks; and change 7.5 to false complaints as written in 7.9; and 7.6 add off duty conduct as written in 7.10; and strike 7.7, 7.8, 7.9 and 7.10 fire; Add in 9.9 of road and 16.8 of fire handbooks” At this time Palmyra Township does not offer coverage”.; fire – remove 23.23 rescinded language, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #21-86: Motion by Vaughan to add record retention policy to road and fire handbooks, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported he is contacting Brett Bencze on a regular basis regarding the property located at 10699 Whippoorwill Road.  A registered letter was sent and returned so a regular mail letter was sent and is considered received if it has not been returned within two weeks which should be around mid May.

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-87: Motion by Dunnl to approve purchase of concrete at an estimated cost of $725 from Stamm Concrete, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-88: Motion by Michael to approve purchase of radio antenna at estimated cost of $250, and reprogram and repair 2026 radio at estimated cost of $250 from Mitchell Communications and purchase SCBA mounting brackets and air quick adapter at an estimated cost of $1,621.69 (95% covered by the SCBA grant) from Fire Force and to purchase EZ SS Brighter cleaner at an estimated cost of $140 to be split cost with road dept. and purchase 2 front replacement fender driver/passenger sides Est cost of $375.52 and two rear door handles estimated cost of $37.98 plus shipping from Carparts.com and purchase rear seat Est cost of $425 plus shipping, both sides rear interior door trim estimated cost $275, set of 4 locking rods for rear doors Est cost of $123.98 plus shipping and 2 sets for rear seat belts at an Est cost of $33.96 plus shipping from eBay , seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-89: Motion by Dunn to approve EMS Coordinator pay increase to 2 times officer rate effective May 11, 2021, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

Trustee Dunn welcomed Loves to the Township and thanked them for their generous donation of $2,000 to the fire department.

Safety Issues

Chelsea Harris addressed the Board with fire department staffing concerns and the shortage of volunteers and duty crew in Palmyra and surrounding Townships affecting call response times.

RESOLUTION #21-90: Motion by Michael to adjourn at 8:31 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee