Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn, Vaughan, and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on January 13 2021 were approved as presented.

RESOLUTION #2021-21: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

23607 RICKY D BENNETTWAGES 01/01/21-01/15/21497.27
24608 R. STEVEN COSS JRWAGES 01/01/21-01/15/211,871.54
24609 TIMOTHY KOHLWAGES 01/01/21-01/15/21543.08
24610 MARK E. GARVINWAGES 01/01/21-01/15/212,011.75
24611 CHELSEA L HARRISWAGES 01/01/21-01/15/21598.23
24612 GREYSON HENDERSONWAGES 01/01/21-01/15/21662.66
24613 NICHOLAS R LANSINGERWAGES 01/01/21-01/15/21116.49
24614 ANTHONY POPIOWAGES 01/01/21-01/15/21140.02
24615 TIME WARNER CABLEMONTHLY SERVICE94.99
24616 VERIZON WIRELESSMONTHLY SERVICE7.04
24617 FARMERS NATIONAL BANKVISA PURCHASES1,434.90
24618 OHIO EDISONSTREET LIGHTS382.42
24619 D & T, P.M. TRUCK REPAIR LLC2013 PUMP REPAIR325.07
24620 CONRAD’S DISPOSAL INCMONTHLY SERVICE44.00
24621 THE RECORD COURIERLEGAL NOTICES-WORKSESSIONS32.30
24622 GEORGE MORTIMERREPAIRS JD910A26.00
24623 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES1,261.69
24624 PORTAGE COUNTY TREASURERRE TAX TOWER PROPERTY268.60
EFT BUREAU OF WORKERS’ COMPENSATION2020 TRUE-UP225.00

FISCAL OFFICER

  1. Presented December bank reconciliation, P.O.’s and miscellaneous correspondence.
  2. Reported December receipts were $64,683.63.
  3. Reported PC Solid Waste Contract was only for one year and expired 12/31/20.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented 2020 Certified Road Mileage from Portage County Engineer.

RESOLUTION #2021-22: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2020, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

  • Reported Jeffrey Swenton will be sending a note of resignation from the zoning committee.
  • Reported Dorene Spicer of Paris Township Trustee contacted him regarding complaints about Engine brake noise near Cableline and SR225 and asked for thoughts on the subject.  After a brief discussion, Trustee Michael reported that making the entire section 45MPH might help the situation.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR

  1. Written report presented which included department updates.

ROAD SUPERVISOR

  1. Written report presented which included department updates.

RESOLUTION #2021-23: Motion by Michael to approve purchase of planks for cemetery at an estimated cost of $300 from Home Depot, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #2021-24: Motion by Michael to accept the resignations of Betina Oaks and Ryan Oaks from the fire department, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #2021-25: Motion by Dunn to change the February 9 meeting to 9:30 am and change the February 23 meeting to 7:00pm, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #2021-26: Motion by Michael to pay ½ of the cemetery real estate tax if necessary if the state does not respond to application for exempt status in time for payment due date, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

Mike Delaquila and Kyle Fabricius from Quality IP were present to discuss Fire Wall, Telephone System, Server and desktop replacement.  Discussion led to acknowledgement that the Fire Wall needs replaced now.  We still need additional information on software needs to make server decisions at this time.  FO Cofojohn reported that the phone system has not been working properly. Replacing the phone system will remove CenturyLink services. Trustees discussed replacing computers on the system at regular interval instead of all at one time.

RESOLUTION #2021-27: Motion by Michael to purchase Sophos XG 115 Security/Firewall at a cost of $599.99    and monthly recurring fee of $24.99, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #2021-28: Motion by Dunn to purchase phone system with phones and installation estimated to be $1,800 and monthly recurring fees estimated to be $261.80, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Vaughan-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-29:  Motion by Michael to adjourn at 11:11a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee