Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 24, 2020 were approved as presented.

RESOLUTION #20-55: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24104   NICHOLAS LANSINGER WAGE CORRECTION 3.33
24105   RICKY D BENNETT WAGES 03/16/20-03/31/20 609.25
24106   R. STEVEN COSS JR WAGES 03/16/20-03/31/20 2,056.26
24107   DONALD J LUTZ WAGES 03/16/20-03/31/20 563.86
24108-24112   VOID VOID 0.00
24113   MARK E. GARVIN WAGES 03/16/20-03/31/20 2,222.23
24114   CHELSEA L HARRIS WAGES 03/16/20-03/31/20 133.61
24115   NOLAN KETTLE WAGES 03/16/20-03/31/20 533.78
24116   NICHOLAS R LANSINGER WAGES 03/16/20-03/31/20 838.09
24117   SHAWN A SCHRECKENGOST WAGES 03/16/20-03/31/20 91.88
24118   KATHLEEN S COFOJOHN SALARY 03/01/20-03/31/20 1,397.04
24119   JAMES H. DEFFENBAUGH SALARY 03/01/20-03/31/20 620.32
24120   ROBERT C DUNN SALARY 03/01/20-03/31/20 852.74
24121   HENRY A. MICHAEL SALARY 03/01/20-03/31/20 911.18
24122   SANDRA M. NUTTER SALARY 03/01/20-03/31/20 588.79
24123   CENTURYLINK MONTHLY SERVICE 159.64
24124   DOMINION EAST OHIO MONTHLY SERVICE 232.55
24125   VERIZON WIRELESS MONTHLY SERVICE 43.90
24126   TREASURER STATE OF OHIO QTRLY UAN FEES 762.00
24127   LIFE FORCE MANAGEMENT FEBRUARY AMBULANCE BILLING FEES 445.56
24128   RICOH USA INC COPIER MAINTENANCE 17.73
24129   MORTON SALT INC ROAD SALT 3,466.98
24130   CARTER LUMBER CHAPEL BLDG SUPPLIES 3,237.82
24131   MIKE KEMBLE DBA DEERFIELD EXTERIORS RESTORE GARAGE AND CONCESSION STAND STORM DAMAGE 10,800.00
24132   PORTAGE CO COMBINED HEALTH DISTRICT TB TEST 20.00
24133   AMERICAN TRUCBOXES LLC FD REPAIRS 190.00
24134   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 821.19
24135   CLEARWATER SYSTEMS INC FD SUPPLIES 45.00
24136   QUALITY IP MONTHLY SERVICE 938.50
24137   OHIO EDISON CO MONTHLY SERVICE 574.32
24138   COIA IMPLEMENT SALES INC MAINTENANCE MOWERS 36.88
24139   GORDON BROTHERS INC INSTALL/MONTHLY LEASE 400.00
24140   KOZMA ELECTRIC INC CHAPEL MATERIAL AND LABOR 9,511.48
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,195.87
EFT   TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 451.84
EFT   OPERS MONTHLY PENSION 3,246.08
EFT   OP&F MONTHLY PENSION 2,296.21
EFT   BWC 2020 INSTALLMENT 1,259.91
EFT   ODJFS 1ST QTR UNEMPLOYMENT TAX 208.40

FISCAL OFFICER REPORT

  1. Presented March bank reconciliations and P.O.’s..
  2. March receipts were $34,723.69.
  3. Requested reimbursement for telephone bill. Trustees declined to reimburse for telephone bill but will look into getting the FO a cell phone that can be passed from one FO to the next.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed that indeed.com listed a bogus job listing for a township administrator.  One person reported that they had been scammed by being asked to purchase school supplies and the reimbursement check was fake.  An email was also received regarding the job listing.  The incident has been reported to Sherriff’s office and indeed.com. 

TRUSTEE DEFFENBAUGH

  1. Asked if anyone has heard anything from Brett regarding Whippoorwill Road foreclosure. No one has heard from him.
  2. Discussed whether to cancel TWP cleanup.  Many Townships have already done this.

RESOLUTION #20-56: Motion by Dunn to cancel Township cleanup due to safety concerns of COVID 19, seconded by Deffenbaugh.

Roll Call:  Dunn-yes Deffenbaugh-yes, Michael-yes.

  • Asked whether we should obtain an email address and talk switch extension for the new zoning secretary.

RESOLUTION #20-57: Motion by Deffenbaugh to add email at $5 per month and talk switch extension for zoning secretary, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-abstain.

  • Discussed oil spill.  Someone dumped into the oil recycle bin even though the tank was bolted closed because it was full and waiting for testing.  We had to have the oil tested prior to pick up.

RESOLUTION #20-58: Motion by Deffenbaugh due to safety and increased regulation the waste oil recycling is discontinued, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Would like to thank the road and fire departments for the storm cleanup.
  2. Would like to thank the first responders for putting themselves in harm’s way due to COVID 19.
  3. Reported that Pam and John Witkosky were sending kind regards to the fire department for a wellness check during the storms and for going above and beyond their responsibilities to make sure everything was okay.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase request.

RESOLUTION #20-59: Motion by Michael to purchase topsoil at an estimated cost of $300 from D&K Materials and grass seed at an estimated cost of $75 from Pettigrew’s and mulch at an estimated cost of $100 from CBS and flowers at an estimated cost of $200 from Wise Green House, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Reported that the salt bid has been postponed.
  • Reported there is no phone signal in shop with new roof and to call 330-654-4098 if you cannot get in touch with Steve.
  • Reported that a resident on Whippoorwill Rd has been picking up trash and requested some trash bags.  Steve will give her some trash bags for her use in picking up trash along Township roads.

ZONING INSPECTOR (not present)

  1. No Written report presented.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #20-60: Motion by Michael to purchase booms and spill pads at an estimated cost of $752.58 from Absorbents for Less.com and a Dell Latitude 5500 – 15” screen  at an estimated cost of $1,54.68 from Quality IP and vienlite at an estimated cost of $571.50 from EMP and Extech IR 200 Forehead InfraRed Thermometer at an estimated cost of $149.99 from Test Equipment Depot, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-61: Motion by Michael hire Ken Bator to the fire department pending background check physical and drug screen seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-62: Motion by Dunn to add 5 emails at $5 per month for fire department, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-63: Motion by Michael to adjourn at 8:18 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee