Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 10, 2020 were approved as presented.

RESOLUTION #2020-46: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24089   RICKY D BENNETT WAGES 03/01/20-03/15/20 588.87
24090   R. STEVEN COSS JR WAGES 03/01/20-03/15/20 1,730.23
24091   DONALD J LUTZ WAGES 03/01/20-03/15/20 601.71
24092   MARK E. GARVIN WAGES 03/01/20-03/15/20 2,002.56
24093   CHELSEA L HARRIS WAGES 03/01/20-03/15/20 218.00
24094   NOLAN KETTLE WAGES 03/01/20-03/15/20 543.60
24095   NICHOLAS R LANSINGER WAGES 03/01/20-03/15/20 284.51
24096   SHAWN A SCHRECKENGOST WAGES 03/01/20-03/15/20 373.69
24097   OHIO EDISON STREET LIGHTS 366.84
24098   TIME WARNER CABLE MONTHLY SERVICE 94.99
24099   VERIZON WIRELESS MONTHLY SERVICE 7.05
24100   CONRAD’S DISPOSAL INC TRASH SERVICE 69.00
24101   CARTER LUMBER CHAPEL BLDG SUPPLIES 1,760.81
24102   FARMERS NATIONAL BANK VISA PURCHASES 2,049.30
24103   UH EMS INSTITUTE ½ ADVANCED EMT COURSE 1,250.00

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. February receipts were $16,775.15.
  3. Requested reimbursement for telephone expenses due to business closure.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented certified road mileage.

RESOLUTION #2020-47: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2019, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Briefly discussed time clock. Trustees would like to move forward with the card option instead of fingerprint option. Will get cost information for next meeting.
  2. Reported he was ready to move forward with zoning secretary applications.

RESOLUTION #2020-48: Motion by Deffenbaugh to hire Lori Michael as zoning secretary, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-Abstain.

  • Reported that Bill Steiner did not send a one-year recycling contract is on hold.
  • Reported the Commissioners’ were to hold four public hearings on the proposed rates for recycling and the cost will be billed to the residents. These public hearings have been cancelled.
  • Reported per Bill Steiner that some of the Township’s have cancelled spring clean-up.  Trustees did not make a decision to cancel spring cleanup yet and will wait to see how things are going with the COVID -19 virus.
  • Reported that Portage Recycling is applying for a grant for 2021 for collecting tires.  No tires will be collected in 2020.
  • Reported the complaint on a draining issue at 3749 Mahoning Rd was due to a pipe on a resident’s property.
  • Discussed zoning meetings during this crisis.

RESOLUTION #2020-49: Motion by Dunn to cancel the April Zoning meetings, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE DUNN

  1. Discussed the Easter Egg Hunt.

RESOLUTION #2020-50: Motion by Dunn to cancel the Easter Egg Hunt due to concerns of the virus and people gathering, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported a resident who wants to purchase the Depot and fix it up contacted him.  The Township does not own the Depot, it is owned by a private individual.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included department activity.
  2. Reported the Chapel is almost finished and the trustees will need to decide the fees for use of the  Cemetery Chapel.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-51: Motion by Dunn to purchase station generator 30kw natural gas fueled 200-amp complete with auto start transfer switch insulated from Wesley Electric at an estimated cost of $16,747.00 seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-52: Motion by Michael to purchase generator for 2016 2400 HydroMax Generator Model #HM-240  at an estimated cost of $2,411.43 seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-53: Motion by Michael to close the station to non-essential personnel effective immediately, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

  1. No report presented.

Safety Issues

None

Open Communication

None

RESOLUTION #20-54:  Motion by Michael to adjourn at 10:32 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________ James Deffenbaugh, Trustee                                                       Robert Dunn, Tr t