PALMYRA TOWNSHIP TRUSTEES

March 8, 2016

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 23, 2016 were approved as presented.

RESOLUTION #16-45: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

21408 RICKY D BENNETT WAGES 02/16/16-02/29/16 379.43
21409 R. STEVEN COSS JR WAGES 02/16/16-02/29/16 1,511.75
21410 DONALD J LUTZ WAGES 02/16/16-02/29/16 384.31
21411 MARK E. GARVIN WAGES 02/16/16-02/29/16 1,385.01
21412 CHELSEA L HARRIS WAGES 02/16/16-02/29/16 165.58
21413 DEREK S REED WAGES 02/16/16-02/29/16 790.40
21414 AUSTIN T SMITH WAGES 02/16/16-02/29/16 242.23
21415 CHRISTOPHER J WHEELER WAGES 02/16/16-02/29/16 163.61
21416 KATHLEEN S.
COFOJOHN
SALARY 02/01/16-02/29/15 1,009.35
21417 JAMES H. DEFFENBAUGH SALARY 02/01/16-02/29/15 465.42
21418 ROBERT C DUNN SALARY 02/01/16-02/29/15 704.41
21419 HENRY A. MICHAEL SALARY 02/01/16-02/29/15 754.96
21420 SANDRA M. NUTTER SALARY 02/01/16-02/29/15 539.82
21421 KIMBERLY SPENCER WAGES 02/16/16-02/29/16 122.75
21422 VOID VOID 0.00
21423 DOMINION EAST
OHIO
MONTHLY SERVICE 263.08
21424 VERIZON WIRELESS MONTHLY SERVICE 78.49
21425 QUALITY IP COMPUTER/APRIL SERVICE 1,723.99
21426 PETTIGREW HARDWARE & FEED TWP & FD REPAIRS 243.45
21427 RICOH USA INC COPIER MAINTENANCE 11.42
21428 KUSSMAUL REPAIRS 2013 314.94
21429 PHILLIPS HEATING COMPANY REPAIRS FURNACE 838.50
21430 ALLIANCE MOTORS INC REPAIRS 2013 11.59
21431 MCFCA TRAINING 255.00
21432 DIX
COMMUNICATIONS
ADVERTISE FINCIALS/
ZONING APPEAL
21.40
21433 MATTHEW
BENNETT
REIMBURSE BCI CHECK 36.00
21434 LIFE FORCE
MANAGEMENT INC
JANUARY AMBULANCE BILLING FEES 556.34
21435 MORTON SALT INC ROAD SALT 1,399.27
21436 CENTURYLINK MONTHLY SERVICE 155.00
21437 SUMMACARE
REFUNDS
REFUND AMBULANCE FEES 656.40
21438 OH CHILD SUPPORT CENTRAL GARNISHMENT 241.14
21439 TREASURER STATE OF OHIO COOPERATIVE PURCHASING PROGRAM 100.00
21440 VOID VOID 0.00
21441 ROBINSON MED
CENTER ONE
EMPLOYEE PHYSICAL/
DRUG SCREEN
115.00
21442 MUNICIPAL SIGNS & SALES RD SUPPLIES 275.20
EFTPS UNITED STATES
TREASURY
PAYROLL WITHHOLDING
TAX
2,809.22
EFT TREASURER STATE OF OHIO PAYROLL WITHHOLDING
TAX
450.21
EFT OPERS MONTHLY PENSION 2,630.01
EFT OP&F MONTHLY PENSION 2,549.72

FISCAL OFFICER REPORT

  1. Presented February bank reconciliation P.O.’s and B.C.’s.
  2. Reported February receipts were $23,971.47.
  3. Presented Cemetery CD redemption form for signatures.

RESOLUTION #16-46: Motion by Michael to roll over the $2,500 cemetery Cd into a 36 mo. cd, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Briefly discussed permanent appropriations.

RESOLUTION #16-47: Motion by Dunn to approve permanent appropriations as presented,

FUNDappropriaterequest
General Fund $325,358 $203,050 $122,308
Motor Vehicle 17,010 10,000 7,010
Gasoline Tax 210,873 138,050 72,823
Road & Bridge 106,484 75,700 30,784
Cemetery 19,667 14,350 5,317
1 Mill Fire Levy 87,710 64,500 23,210
2 Mill Fire Levy 260,810 191,250 69,560
Permissive Motor Vehicle 30,770 16,000 14,770
Fire & Rescue, Ambulance & EMS 151,085 103,100 47,985
Cemetery Chapel
Building Fund
47,986 2,000 45,986
Non-Expendable Trust 4951 4,575 500 4,075
Non-Expendable Trust 4952 652 500 152
       
  Totals $1,262,980 $819,000 $443,980

$443,980

seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

  • Presented resolution and agreement establishing and implementing a program to recover costs for the delivery of emergency fire department services including but not limited to vehicular crash response, structure fires, car fires, search and rescue, false alarms, etc.

RESOLUTION #16-48: Motion by Deffenbaugh WHEREAS, Emergency Fire Departments service run activity to various incidents relating to negligence continues to increase each year; new Home Security regulations, such as biological training and equipment, etc., creates increased demands on all operational areas of the Fire Department’s services; and, WHEREAS, the Fire Department has investigated different methods to maintain a high level of quality Fire Department emergency services throughout times of constantly increasing service demands, where maintaining an effective response by the Fire Department decreases the insurance companies liability costs by saving lives and minimizing vehicular damage by fire; and, WHEREAS, raising the real property tax to meet the increase in service demands would not be fair to the property owners, when a majority of the Motor Vehicular Accidents (MVA) involve individuals not owning property or paying property taxes in the jurisdiction of the Fire Department; and the ability of the Fire Department to effectively respond decreases the liability of the insurance companies by saving lives and minimizing injuries and vehicular damage by fire; and, WHEREAS, the Board of Trustees desires to implement a fair and equitable procedure by which to collect said costs and shall establish a cost recovery system in accordance with State and Federal laws, regulations and guidelines. NOW THEREFORE: BE IT RESOLVED by the Palmyra Township Trustees that:

SECTION 1. The Palmyra Township shall initiate a cost recovery for the delivery of Emergency Fire Department Services rendered by the Palmyra Fire Department. The rate of the cost shall be that which is usual, customary and reasonable (UCR) for the services, and may fluctuate accordingly.

SECTION 2. The service costs shall be charged to the negligent party, initially filed to their insurance, representing an add-on-cost of the claim for negligent damages of the vehicles, property and/or injuries. In the event the insurance company chooses to decline payment or the negligent party is uninsured, the negligent party will be held financially responsible.

SECTION 3. The Board of Trustees or their designees are hereby authorized to execute any and all documents and/or implement any and all procedures necessary to effectuate the collection of costs in order to enhance services by the Palmyra Fire Department.

RESOLVED, by the Palmyra Township Trustees that fees will be charges as follows:

Equipment Cost

(Minimum cost for initial response, increases by 7%-14% based on time at scene/vehicle)

Engine Company $734.00
Ladder Tower $747.00
Rescue Vehicle $721.00
Pumper $584.00
Safety Service Vehicle $31.00

Manpower Cost

(Includes taxes, insurances, benefits based on time at scene per person)

Firefighter $50/hr
Shift Supervisor $70/hr
Asst. $80/hr
Chief $100/hr
Seconded by Dunn,  
Roll Call: Deffenbaugh – yes, Dunn-yes, Michael-yes.  

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented public records request via email from ohio@openthebooks.com. Fiscal Officer Cofojohn will forward the request for review by Chris Meduri Portage County Assistant Prosecuting Attorney per Township policy.
  2. Reported there would be an ODOT meeting 3/22/16 at Lake Hodgson.
  • Reported there would be a Health District meeting 3/16/16.
  • Presented an Incident report from a house fire 2/29/16 where a firefighter received a burn.

TRUSTEE DEFFENBAUGH

  1. Presented zoning appeals meeting minutes and noted date error.
  2. Reported the citizen complaint regarding the cemetery flag lighting had been resolved.
  • Reported he received an email from Jenna Cariglio pertaining to delinquent parcels in Palmyra Township. They would like to foreclose on the properties. One of the properties is part of the North Cemetery and is still titled to

Warden’s Disciple Church. The land bank will foreclose the property and work to get it in the township’s name.

  • Reported to Ohio Edison on street lights that were not working in the township.

RESOLUTION #16-49: Motion by Deffenbaugh to sign and date the closure authorization for run number 15-0059 andforward for collection in accordance with township policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported the Easter Egg Hunt will be March 19, 2016 at 10am. Requested cones for boundaries from Chief Garvin.
  • Reported need to move meeting on April 26 from 9:30 to 7:00pm.

RESOLUTION #16-50: Motion by Dunn to move the regularly scheduled meeting on April 26, 2016 from 9:30am until 7:00pm., seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-51: Motion by Michael to repairs to 2011 oil cooler and check charging system by Ohio CAT at a costof $3,064.66 and add data line for the Philips EKG monitor modem per month charge of $7.00, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Stephanie Barringer presented the Southeast Youth Soft Ball and Base Ball Assn. letter of determination from the IRS as a tax exempt organization, certificate of Insurance naming Palmyra as additional insured and the league signup sheet. Trustee Michael told her he would forward the information to Chris Meduri for review.

ROAD SUPERVISOR

  1. Written report presented.

RESOLUTION #16-52: Motion by Michael to approve purchase of 50 ton of pea gravel for the Park at an estimated cost of$18.20 per ton, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

A gentleman in the crowd that did not introduce himself asked if the fire department hours that were cut would affect the service to the students of Southeast Schools. Trustee Michael reported that the Full-time firefighter’s hours were reduced from 48 to 42 hours per week and part-time firefighters would be making up those hours. When asked if the cuts were considered permanent Trustee Michael replied” yes for now”.

Safety Issues

None

RESOLUTION #16-53: Motion by Michael to adjourn at 8:01 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

Tags:,