PALMYRA TOWNSHIP TRUSTEES

December 27, 2018

Regular Meeting called to order at 9:38 a.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 11, 2018 were approved as presented.

RESOLUTION #18-182: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23265   RICKY D BENNETT WAGES 12/01/18-12/15/18 386.99
23266   R. STEVEN COSS JR WAGES 12/01/18-12/15/18 1,717.45
23267   DONALD J LUTZ WAGES 12/01/18-12/15/18 413.55
23268   LINDSAY Y DAVIS WAGES 12/01/18-12/15/18 322.80
23269   MARK E. GARVIN WAGES 12/01/18-12/15/18 1,935.96
23270   CHELSEA L HARRIS WAGES 12/01/18-12/15/18 443.86
23271   NICHOLAS H SCHRECKENGOST WAGES 12/01/18-12/15/18 448.73
23272   DANIEL R SHEETS WAGES 12/01/18-12/15/18 329.52
23273   DARIN J WARD WAGES 12/01/18-12/15/18 87.00
23274   OHIO EDISON MONTHLY SERVICE 790.33
23275   TIME WARNER CABLE MONTHLY SERVICE 69.99
23276   VERIZON WIRELESS MONTHLY SERVICE 7.09
23277   CONRAD’S DISPOSAL MONTHLY SERVICE 44.00
23278   MITCHELL COMMUNICATIONS 2017 REPAIRS 501.27
23279   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 950.89
23280   PRAXAIR DISTRIBUTION INC EMS SUPPLIES 174.83
23281   FARMERS NATIONAL BANK VISA PURCHASES 462.31
23282   COIA IMPLEMENT SALES MAINTENANCE – SAW 23.99
23283   BOB SUMEREL TIRE CO FD REPAIRS 38.70
23284   VOID VOID 0.00
23285   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 401.66
23286   OHIO EDISON CO STREET LIGHTS 357.16
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 4,037.05
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 564.01

FISCAL OFFICER

  1. Presented purchase orders and miscellaneous correspondence.
  2. Presented necessary amendment to 2018 Permanent Appropriations.

RESOLUTION #18-183: Motion by Dunn to amend 2018 permanent appropriations within Fund 2192 as follows, increase 2192-230-213 by $200 and decrease 2192-230-212 by $200, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes.

RESOLUTION #18-184: Motion by Dunn to enter into Natureworks Local Grant Program State/Local Project Agreement PORT-035 to replace playground equipment at Palmyra Park, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes.

  • Discussed credit card policy including input received from Chris Meduri.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented letter from PC Engineer for the 2018 Township Highway System Mileage Certification.

RESOLUTION #18-185: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2018 in accordance with ORC Section 4501.04, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

  • Presented Letter of Support for Portage County Solid Waste Management District application for the Community and Litter Grant from the Ohio EPA.

RESOLUTION #18-186: Motion by Michael to send a letter of support for Portage County Solid Waste Management District application for the Community and Litter Grant from the Ohio EPA, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

  • Presented Life Force Closure Authorizations.

RESOLUTION #18-187: Motion by Michael that we sign and date the closure authorizations for run numbers 17-0165 and 18-0039 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Reported receiving an email from a realtor requesting if the Township has any assessments on property on Whippoorwill road.  He forwarded the information to Sandy.  FO Cofojohn reported that the response should be to report that the Township keeps no such records and to contact the County regarding assessments on properties.
  2. Discussed possibility of using 2019 NOPEC event sponsorship grant funds to fund Easter Egg Hunt and Trunk or Treat.

Steve Schuller of Palmyra Hotstove and Softball Assn was present to discuss use of the fields for 2019.  Fields will be full as they are adding another team.  Asked if the Assn could add material and grade the fields to make them drain better.  Asked if sponsors could hang signs during ball season.  Trustees were okay with both items.  Steve presented a picture of Hiram fields where pavers were put under the benches and asked if once Assn. funds are available if the Township was okay with such a project. Trustees were okay with the project as long as there is no deep digging to disturb underground infrastructure.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects and purchase requests.

RESOLUTION #18-188: Motion by Michael to approve purchase approximately 20 tons of 304 concrete at an estimated cost of $370 from Mad hauling and to purchase 80 feet of 12” culvert at an estimated cost of $440, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates personnel, and equipment.

RESOLUTION #18-189:  Motion by Michael to approve purchase of batteries for Thermal imaging camera at an estimated cost of $91.78 plus shipping and to send Chelsea Harris, Mark Garvin and Charles Campbell to Fire Officers 1 course held at Akron Fire Training Center at a cost of $450 each, and to purchase repair parts for Wall-Mount Garden Hose Reel at an estimated cost of $16.95 plus shipping from MyReel.com, seconded by Dunn.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #18-190: Motion by Michael to accept the donation of an ISI Thermal Imager Camera from Milton Fire Department with appreciation, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-191:  Motion by Michael to adjourn at 10:35 a.m., seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

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