PALMYRA TOWNSHIP TRUSTEES

December 11, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting November 29, 2018 were approved as presented.

RESOLUTION #18-172: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23216-23218   VOID VOID 0.00
23219   RICKY D BENNETT WAGES 11/16/18-11/30/18 348.82
23220   R. STEVEN COSS JR WAGES 11/16/18-11/30/18 2,005.00
23221   DONALD J LUTZ WAGES 11/16/18-11/30/18 399.62
23222-23232   VOID VOID 0.00
23233   MATTHEW K BENNETT RESPONDER 06/01/18-11/30/18 205.89
23234   CHARLES D CAMPBELL RESPONDER 06/01/18-11/30/18 135.54
23235   LINDSAY Y DAVIS WAGES 11/16/18-11/30/18 205.66
23236   MARK E. GARVIN WAGES 11/16/18-11/30/18 2,156.80
23237   CHELSEA L HARRIS WAGES 11/16/18-11/30/18 528.77
23238   BRIAN K KELDERHOUSE RESPONDER 06/01/18-11/30/18 70.48
23239   NOLAN M KETTLE RESPONDER 06/01/18-11/30/18 991.37
23240   NICHOLAS H SCHRECKENGOST WAGES 11/16/18-11/30/18 506.06
23241   SHAWN A SCHRECKENGOST RESPONDER 06/01/18-11/30/18 922.28
23242   DANIEL R SHEETS WAGES 11/16/18-11/30/18 210.69
23243   DARIN J WARD WAGES 11/16/18-11/30/18 321.26
23244   KATHLEEN S. COFOJOHN SALARY 11/01/18-11/30/18 1,145.02
23245   JAMES H. DEFFENBAUGH SALARY 11/01/18-11/30/18 546.07
23246   ROBERT C DUNN SALARY 11/01/18-11/30/18 752.00
23247   HENRY A. MICHAEL SALARY 11/01/18-11/30/18 831.77
23248   SANDRA M. NUTTER SALARY 11/01/18-11/30/18 567.68
23249   CENTURYLINK MONTHLY SERVICE 162.47
23250   DOMINION EAST OHIO MONTHLY SERVICE 267.84
23251   QUALITY IP OFFICE 365 52.00
23252   VERIZON WIRELESS MONTHLY SERVICE 43.87
23253   BUREAU OF WORKERS’ COMP 2019 INSTALLMENT 644.91
23254   TREASURER OF OHIO UAN FEES 762.00
23255   SARCHIONE FORD 2017 REPAIRS 185.40
23256   JOHN’STOWING & REPAIR INC TOW 2017 AND 2013 585.00
23257   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 277.82
23258   OSCAR BRUGMANN SAND & GRAVEL ROAD GRIT 420.21
23259   WM BENJAMIN TRUCKING INC TRUCKING ROAD GRIT 189.77
23260   ADVANCE AUTO PARTS REPAIRS 2017 262.95
23261   CLEARWATER SYSTEMS FD SUPPLIES 21.45
23262   CITY OF RAVENNA DISPATCH FEES 3,825.00
23263   TALLMADGE ASPHALT ROAD SUPPLIES 321.20
23264   J & B MEDICAL SUPPLY INC EMS SUPPLIES 42.58
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,571.27
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 552.42
EFT   OPERS MONTHLY PENSION 2,941.10
EFT   OP&F MONTHLY PENSION 2,206.56

FISCAL OFFICER REPORT

  1. Presented November bank reconciliations, PO’s, and BC’s.
  2. Reported November receipts were $43,949.07.
  3. Reported need to amend 2019 temporary appropriations within fund 1000.

RESOLUTION #18-173: Motion by Michael to amend 2019 temporary appropriations to increase 1000-130-317 by $50 and decrease 1000-130-330 by $50, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Reported need to increase general fund appropriations by $22000 for Nature works grant playground equipment.

RESOLUTION #18-174: Motion by Dunn to amend 2018 permanent appropriations to increase 1000-760-740 by $22,000, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported he was in contact with Chris Meduri to go over the steps to pursue the Chapel Building. He reported he needs the complete set of plans to give the building department.

TRUSTEE DEFFENBAUGH

  1. Reported need to nominate 2019 members of the Volunteer FF Dependents Board.

RESOLUTION #18-175: Motion by Deffenbaugh to nominate Henry Michael and Robert Dunn to the 2019 Volunteer Firefighter s’ Dependency Board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported there is an issue with Fire Department Procedures Rule 23.23 and he would like to have the rule rescinded.

RESOLUTION #18-176: Motion by Deffenbaugh to rescind Fire Department Rules and Regulations, 23.23 effective January 1, 2019 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported he spoke with Bill Steiner regarding the changes to the Portage County Curbside Recycling Survey that will be sent out to Palmyra residents to see if there is any interest in the Township for Curbside recycling.  Once the trustees approve the survey changes, the surveys will be mailed to residents.
  2. Reported that he spoke with a gentleman regarding the website security piece and that he thought the cost was due to the layers of security.  He is still looking into the security of the website.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report received which included new permits and updates on pending issues.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-177: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $410 from EMP and to approve payment to Active 911 for $246.75, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #18-178: Motion by Deffenbaugh to appoint Chelsea Harris to the position of Lieutenant, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #18-179: Motion by Deffenbaugh to appoint Chelsea Harris as acting EMS Coordinator, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #18-180: Motion by Deffenbaugh to appoint Shawn Schreckengost to the position of Safety Officer, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

Frank Waldeck thanked James Deffenbaugh and Sandy for their good advice relating to alleged drug activity at a duplex on Jones Road near his house. 

Frank wanted to know if the Township had a policy prohibiting the establishment and operation medical marijuana cultivation, processing, and retail dispensaries in Palmyra Township.  Trustees reported we had but it had expired.

Tim Paulus wanted to know the status of the website.  Trustee Deffenbaugh reported we were working on it.

Safety Issues

None

RESOLUTION #18-181: Motion by Michael to adjourn at 7:52 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

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