11/23/2021 Unofficial Meeting Minutes

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 9, 2021 were approved as presented.

RESOLUTION #2021-197: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

BILLS APPROVED AND PAID:

EFT LOVES TRAVEL STOPSFUEL PURCHASES180.12
25101 RICKY D BENNETTWAGES 11/01/21-11/15/21187.00
25102 R. STEVEN COSS JRWAGES 11/01/21-11/15/211,882.73
25103 TIMOTHY KOHLWAGES 11/01/21-11/15/21394.04
25104 MARK E. GARVINWAGES 11/01/21-11/15/211,887.22
25105 MITCHELL R GRAFWAGES 11/01/21-11/15/21384.90
25106 NICHOLAS R LANSINGERWAGES 11/01/21-11/15/21472.16
25107 MARLAINA LEWISWAGES 11/01/21-11/15/21535.31
25108 ANTHONY POPIOWAGES 11/01/21-11/15/21183.56
25109 JENNIFER STANAITISWAGES 11/01/21-11/15/21136.63
25110 VERIZON WIRELESSMONTHLY SERVICE7.04
25111 VOIDVOID0.00
25112 OHIO EDISONMONTHLY SERVICE366.04
25113 FARMERS NATIONAL BANKVISA PURCHASES1,456.63
25114 UH OCCUPATIONAL HEALTH PORTAGEPRE-EMPLOYMENT SCREENING90.00
25115 COPLEY OHIO NEWSPAPERSZONING PUBLIC HEARING140.50
25116 AMERICAN TRUCKBOXES LLCREPAIRS 2017324.63
25117 ADVANCE AUTO PARTSFD/CEM REPAIRS173.39
25118 MYERS EQUIPMENT CORP.REPAIRS 4700467.88
25119 CLEARWATER SYSTEMS INCFD SUPPLIES47.75
25120 MARK GARVINREIMBURSE BATTERY PURCHASE297.00
25121 PORTAGE COUNTY RECORDERFILE ZONING RESOLTION AMENDMENTS20.00
25122 CHARTER COMMUNICATIONSMONTHLY SERVICE94.99

FISCAL OFFICER

  1. Presented B.C.’s and P.O.’s.
  2. Reported need to amend permanent appropriations within 1000 to pay cemetery wages.

RESOLUTION #2021-198: Motion by Dunn to amend permanent appropriations within 1000 fund as follows increase 1000-410-190-000 BY $5,000 and decrease 1000-320-360-000 BY $5,000, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #2021-199: Motion by Vaughan to retroactively to October 26, 2021 and approve OTARMA insurance renewal at a cost of $20,506, seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

RESOLUTION #2021-200: Motion by Vaughan to approve 2022 temporary appropriations as presented,

Temporary
Appropriation
Fund #Fund NameRequest
1000General Fund117,000.00
2011Motor Vehicle       6,000.00
2021Gasoline Tax       81,200.00
2031Road & Bridge        50,900.00
2041Cemetery8,000.00
21911 Mill Fire Levy  44,900.00
21922 Mill Fire Levy         65,900.00
21932 Mill Fire Levy         13,000.00
2231Permissive Motor Vehicle     22,000.00
2272ARP Grant65,000.00
2281Fire & Rescue, Ambulance & EMS      64,500.00
4951Non-Expendable Trust 4951           0.00
4952Non-Expendable Trust 49520.00
538,400.00

seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Reported that Trunk or Treat went well there were approximately 40 kids and only 6 cars.  Discussed that if the Sherriff’s office holds another Trunk or Treat at the Park next year that the events should be consolidated.

TRUSTEE MICHAEL

  1. Discussed separate meeting for 2022 reorganizational meeting from the first meeting of the year.

RESOLUTION #2021-201: Motion by Dunn to set and advertise the 2022 reorganizational meeting for January 5, 2022 at 7:00 p.m. at the fire station meeting room, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Vaughan-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR  

  1. Written report presented which included department activity.

FIRE CHIEF

  1. Written report presented which included department activity.

Open Communication

Discussed that no resume’s/applications were received as a result of the part-time road labor or assistant to fiscal officer positions as a result of advertisements in the Record Courier.  FO suggested a flyer sent to Palmyra residents may be a more beneficial way to get the word out about the open positions.  Trustee Dunn will look into advertising on the website and with Ohio Means Jobs.

Safety Issues

None

RESOLUTION #21-202:  Motion by Vaughan to adjourn at 9:58 a.m., seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee