11/23/2021 Unofficial Meeting Minutes

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 9, 2021 were approved as presented.

RESOLUTION #2021-197: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

BILLS APPROVED AND PAID:

EFT LOVES TRAVEL STOPSFUEL PURCHASES180.12
25101 RICKY D BENNETTWAGES 11/01/21-11/15/21187.00
25102 R. STEVEN COSS JRWAGES 11/01/21-11/15/211,882.73
25103 TIMOTHY KOHLWAGES 11/01/21-11/15/21394.04
25104 MARK E. GARVINWAGES 11/01/21-11/15/211,887.22
25105 MITCHELL R GRAFWAGES 11/01/21-11/15/21384.90
25106 NICHOLAS R LANSINGERWAGES 11/01/21-11/15/21472.16
25107 MARLAINA LEWISWAGES 11/01/21-11/15/21535.31
25108 ANTHONY POPIOWAGES 11/01/21-11/15/21183.56
25109 JENNIFER STANAITISWAGES 11/01/21-11/15/21136.63
25110 VERIZON WIRELESSMONTHLY SERVICE7.04
25111 VOIDVOID0.00
25112 OHIO EDISONMONTHLY SERVICE366.04
25113 FARMERS NATIONAL BANKVISA PURCHASES1,456.63
25114 UH OCCUPATIONAL HEALTH PORTAGEPRE-EMPLOYMENT SCREENING90.00
25115 COPLEY OHIO NEWSPAPERSZONING PUBLIC HEARING140.50
25116 AMERICAN TRUCKBOXES LLCREPAIRS 2017324.63
25117 ADVANCE AUTO PARTSFD/CEM REPAIRS173.39
25118 MYERS EQUIPMENT CORP.REPAIRS 4700467.88
25119 CLEARWATER SYSTEMS INCFD SUPPLIES47.75
25120 MARK GARVINREIMBURSE BATTERY PURCHASE297.00
25121 PORTAGE COUNTY RECORDERFILE ZONING RESOLTION AMENDMENTS20.00
25122 CHARTER COMMUNICATIONSMONTHLY SERVICE94.99

FISCAL OFFICER

  1. Presented B.C.’s and P.O.’s.
  2. Reported need to amend permanent appropriations within 1000 to pay cemetery wages.

RESOLUTION #2021-198: Motion by Dunn to amend permanent appropriations within 1000 fund as follows increase 1000-410-190-000 BY $5,000 and decrease 1000-320-360-000 BY $5,000, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #2021-199: Motion by Vaughan to retroactively to October 26, 2021 and approve OTARMA insurance renewal at a cost of $20,506, seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

RESOLUTION #2021-200: Motion by Vaughan to approve 2022 temporary appropriations as presented,

Temporary
Appropriation
Fund #Fund NameRequest
1000General Fund117,000.00
2011Motor Vehicle       6,000.00
2021Gasoline Tax       81,200.00
2031Road & Bridge        50,900.00
2041Cemetery8,000.00
21911 Mill Fire Levy  44,900.00
21922 Mill Fire Levy         65,900.00
21932 Mill Fire Levy         13,000.00
2231Permissive Motor Vehicle     22,000.00
2272ARP Grant65,000.00
2281Fire & Rescue, Ambulance & EMS      64,500.00
4951Non-Expendable Trust 4951           0.00
4952Non-Expendable Trust 49520.00
538,400.00

seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Reported that Trunk or Treat went well there were approximately 40 kids and only 6 cars.  Discussed that if the Sherriff’s office holds another Trunk or Treat at the Park next year that the events should be consolidated.

TRUSTEE MICHAEL

  1. Discussed separate meeting for 2022 reorganizational meeting from the first meeting of the year.

RESOLUTION #2021-201: Motion by Dunn to set and advertise the 2022 reorganizational meeting for January 5, 2022 at 7:00 p.m. at the fire station meeting room, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Vaughan-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR  

  1. Written report presented which included department activity.

FIRE CHIEF

  1. Written report presented which included department activity.

Open Communication

Discussed that no resume’s/applications were received as a result of the part-time road labor or assistant to fiscal officer positions as a result of advertisements in the Record Courier.  FO suggested a flyer sent to Palmyra residents may be a more beneficial way to get the word out about the open positions.  Trustee Dunn will look into advertising on the website and with Ohio Means Jobs.

Safety Issues

None

RESOLUTION #21-202:  Motion by Vaughan to adjourn at 9:58 a.m., seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes 11/9/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustee Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting October 26, 2021 were approved as presented.

RESOLUTION #21-190: Motion by Vaughan to approve and pay the bills, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes.

BILLS APPROVED AND PAID:

25071 RICKY D BENNETTWAGES 10/16/21-10/31/21520.06
25072 R. STEVEN COSS JRWAGES 10/16/21-10/31/211,728.79
25073 TIMOTHY F KOHLWAGES 10/16/21-10/31/21577.27
25074 MARK E. GARVINWAGES 10/16/21-10/31/211,765.40
25075 GREYSON C HENDERSONWAGES 10/16/21-10/31/21884.84
25076 NICHOLAS R LANSINGERWAGES 10/16/21-10/31/21188.47
25077 MARLAINA LEWISWAGES 10/16/21-10/31/21314.08
25078 ANTHONY POPIOWAGES 10/16/21-10/31/21431.99
25079 JENNIFER STANAITISWAGES 10/16/21-10/31/21175.66
25080 KATHLEEN S. COFOJOHNSALARY 10/01/21-10/31/211,576.94
25081 ROBERT C DUNNSALARY 10/01/21-10/31/21868.73
25082 HENRY A. MICHAELSALARY 10/01/21-10/31/21911.47
25083 LORI M MICHAELWAGES 10/01/21-10/31/21200.41
25084 SANDRA M. NUTTERSALARY 10/01/21-10/31/21598.52
25085 BRADLEY E VAUGHANSALARY 10/01/21-10/31/21953.48
25086 DOMINION EAST OHIOMONTHLY SERVICE131.18
25087 VERIZON WIRELESSMONTHLY SERVICE45.99
25088 RICOH USA INCCOPIER MAINTENANCE21.81
25089 QUALITY IPMONTHLY SERVICE/WEB HOSTING1,632.43
25090 CONRAD’S DISPOSAL INCMONTHLY SERVICE45.00
25091 EMERGENCY MEDICAL PRODUCTSEMS GRANT PURCHASE1,350.45
25092 GORDON BROTHERS INCMONTHLY LEASE150.00
25093 HARPER WELL & PUMPPUMP REPAIRS175.00
25094 SEPTICLEANPUMP TANKS FOR FUMP FAILURE365.00
25095 TSI WESTERN STAR4700 REPAIRS176.00
25096 LINDE GAS & EQUIP/PRAXAIREMS SUPPLIES41.83
25097 TREASURER OF OHIOAUDIT FEES20.50
25098 LIFE FORCEMANAGEMENT INCAMBULANCE BILLING FEES154.17
25099 TREASURER STATE OF OHVFDF ASSESSMENT150.00
25100 OHIO EDISON COMONTHLY SERVICE528.25
EFT LOVES COUNTRY STORESFUEL154.94
EFT LOVES COUNTRY STORESFUEL225.46
EFT LOVES COUNTRY STORESFUEL300.48
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,617.39
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX481.25
EFT OPERSMONTHLY PENSION3,077.90
EFT OP&FMONTHLY PENSION2,095.33
EFT BWC2021 INSTALLMENT1,034.64

FISCAL OFFICER REPORT

  1. Presented B.C.’s and P.O.’s and miscellaneous correspondence.
  2. Presented October bank reconciliation.
  3. October Receipts were $27,987.38.
  4. Discussed Shred It onsite document destruction estimate.

RESOLUTION #21-191: Motion by Vaughan to approve Shred It Onsite Document Destruction at an estimated cost of $700, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes.

  • Discussed Praxair/Linde invoices again and requested Chief Garvin to figure out the discrepancy in the billing.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Reported he had the Personnel Policies complete and ready for signatures.

TRUSTEE DUNN (not present)

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR 

  1. Written report presented.

ROAD SUPERVISOR (not present)

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-192: Motion by Michael to approve the purchase of spinner pump and hosed for salt spreader at an estimated cost of $467.88 and a clutch adjustment for 4700 at an estimated cost of $180, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

RESOLUTION #21-193: Motion by Michael to accept the resignation of Tim Kohl from the road department effective 11/24/21, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

FIRE CHIEF

  1. Written report presented which included updates on department activities and purchase requests.
  2. Discussed need to hire professional grant writer to submit AFG grant.

RESOLUTION #21-194: Motion by Michael to hire Incommand LLC to write AFG Equipment grant at a cost of $2,000 and an additional $1,000 should the grant be awarded, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

RESOLUTION #21-195: Motion by Vaughan to approve purchase of door for 2017 from American Truckboxes at an estimated cost of $324.63, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes

Open Communication

None

Safety Issues

None

RESOLUTION #21-196: Motion by Vaughan to adjourn at 7:52 pm seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee