Unofficial Meeting Minutes for 8/24/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustee Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from budget hearing on July 13, 2021 were approved as presented.

Minutes from regular meeting on July 13, 2021 were approved as presented.

RESOLUTION #2021-124: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24916 RICKY D BENNETTWAGES 07/01/21-07/15/21415.39
24917 R. STEVEN COSS JRWAGES 07/01/21-07/15/211,873.16
24918 TIMOTHY KOHLWAGES 07/01/21-07/15/21403.41
24919 MARK E. GARVINWAGES 07/01/21-07/15/211,838.72
24920 NICHOLAS R LANSINGERWAGES 07/01/21-07/15/21498.44
24921 ROBERT SWAUGERWAGES 07/01/21-07/15/21305.77
24922 TIME WARNER CABLEMONTHLY SERVICE94.99
24923 VERIZON WIRELESSMONTHLY SERVICE7.04
24924 OHIO EDISONMONTHLY SERVICE386.35
24925 WARREN SPRING CO LLCREPAIRS 4700400.26
24926 FARMERS NATIONAL BANKVISA PURCHASES522.87

FISCAL OFFICER

  1. Discussed status of ARP grant application process.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Presented Sandy‘s report and discussed proceeding with legal action for violation of Article VII Section 701 A. of the zoning resolution for property located at 10264 Tallmadge Road, Diamond OH.

RESOLUTION #2021-125: Motion by Vaughan to have the Portage County Prosecuting Attorney proceed with legal action for violation of Article VII Section 701A of the zoning resolution for property located at 10264 Tallmadge Road, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

  • Presented Letter of interest and resume from Megan Coss for a position on the Board of Zoning Commissions.

RESOLUTION #2021-126: Motion by Vaughan to appoint Megan Coss to position on the Board of Zoning Commissions position expiring 12/31/22, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

TRUSTEE DUNN (not present)

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-127: Motion by Vaughan to approve purchase tire for 4700 from Loves  at an estimated cost of $375, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #2021-128: Motion by Michael to hire Mitchell Graf, Zach Freyn and Marlaina Lewis to the fire department pending background check, physical and drug screen, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

RESOLUTION #2021-129: Motion by Michael to enter into executive session at 9:59am to consider purchase of property, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

Chairman Vaughan call the meeting back to order at 10:19 am and reported there was nothing new to report.

Discussed chip seal project quotes briefly.  Decided to put off cemetery chip seal at this time.

RESOLUTION #2021-130: Motion by Vaughan to hire H Luli Construction to chip seal Whippoorwill sections B, D & E at an estimated cost of $33,800, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

RESOLUTION #2021-131: Motion by Michael to activate one more Loves Express cards to be locked in 3500, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-132:  Motion by Vaughan to adjourn at 10:35 a.m., seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes 8/10/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting July 27, 2021 were approved as presented.

RESOLUTION #21-133: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24927 RICKY D BENNETTWAGES 07/16/21-07/31/21463.39
24928 R. STEVEN COSS JRWAGES 07/16/21-07/31/211,918.53
24929 TIMOTHY F KOHLWAGES 07/16/21-07/31/21462.74
24930 MARK E. GARVINWAGES 07/16/21-07/31/212,040.01
24931 NICHOLAS R LANSINGERWAGES 07/16/21-07/31/21163.39
24932 JENNIFER STANAITISWAGES 07/16/21-07/31/21140.50
24933 ROBERT SWAUGERWAGES 07/16/21-07/31/21152.72
24934 KATHLEEN S. COFOJOHNSALARY 07/01/21-07/31/211,575.93
24935 ROBERT C DUNNSALARY 07/01/21-07/31/21868.41
24936 HENRY A. MICHAELSALARY 07/01/21-07/31/21911.19
24937 SANDRA M. NUTTERSALARY 07/01/21-07/31/21598.36
24938 BRADLEY E VAUGHANSALARY 07/01/21-07/31/21953.12
24939 DOMINION EAST OHIOMONTHLY SERVICE101.00
24940 VERIZON WIRELESSMONTHLY SERVICE44.10
24941 RICOH USA INCCOPIER MAINTENANCE10.69
24942 QUALITY IPMONTHLY SERVICE1,089.21
24943 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24944 PETTIGREW HARDWARE & FEEDSTATION/2026 REPAIRS196.66
24945 GORDON BROTHERS INCMONTHLY LEASE150.00
24946 CHRISTINE MOOREREIMBURSE BCI36.00
24947 AMS TITLE AGENCY INCFEES 10699 WHIP FINAL JUDICIAL REPORT110.00
24948 KOKOSING MATERIALS INCROAD SUPPLIES4,184.32
24949 PRAXAIR DISTRIBUTIONS INCEMS SUPPLIES24.50
24950 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES320.50
24951 COIA IMPLEMENT SALES INCCEMETERY/PARK REPAIRS48.54
24952 MITCHELL GRAFREIMBURSE BCI36.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX2,468.06
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX411.58
EFT OPERSMONTHLY PENSION3,070.34
EFT OP&FMONTHLY PENSION2,084.06
EFT BWC2021 INSTALLMENT1,029.76

State Representative District 75 Gail Pavliga was present to discuss she is working on in the State House at this time.

FISCAL OFFICER REPORT

  1. Presented B.C.’s and P.O.’s and miscellaneous correspondence.
  2. Presented July bank reconciliation.

RESOLUTION #21-134: Motion by Michael to enter into an agreement with Farmers National Bank for the Public Funds Sweep with an interest rate that matches Star Ohio plus, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-135: Motion by Dunn to amend permanent appropriations for fund 2272 and increasing 2272-230-100-000 by $67,000 and 2272-230-215-000 by $6,000 and 2272-230-360-0000 by $11,000, totaling $$84,000 seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-136: Motion by Dunn to remove items from inventory as presented in exhibit A, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-137: Motion by Vaughan to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #21-138: Motion by Vaughan to approve using the $1,000 OTARMA Fire Grant to help defray the excess cost of the SCBA’s, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

  • Presented cemetery deeds for signature.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Requested updated department pictures for the fair board.

TRUSTEE MICHAEL

  1. Discussed NOPEC green community packet for review.
  2. Presented the bridge report for review.
  3. Presented Life Force Closure Authorizations.

RESOLUTION #2021-139: Motion by Michael that we sign and date closure authorizations for run numbers 19-0312 and 20-0224 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-140: Motion by Michael that we sign and date the closure authorizations for run numbers 20-0178 and 20-0251 and write off the balances because the soft billing reinstated for Paris Township in accordance with township policy such EMS charges shall be written off, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-141: Motion by Michael to approve purchase of approximately 50 tons of #57 slag for fire department and park at an estimated cost of $22 from Lafarge, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

ZONING INSPECTOR (not present)

  1. No Written report presented.

FIRE CHIEF

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-142: Motion by Dunn to approve purchase of rear passenger door for 2026 at an estimated cost of $367.20 from Ebay and paint 2026 at an estimated cost of $1,500 from Maaco Collision & Auto Painting Center and purchase a new front door lock set at an estimated cost of $450 from US Hardware, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-143: Motion by Dunn to hire Jessica Greer to fire dept. pending background check, physical and drug screening, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-144: Motion by Michael to enter into executive session at 8:075 pm to discuss property purchase, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

Chairman Vaughan called meeting back to order at 8:15 pm

RESOLUTION #21-145: Motion by Michael to purchase approximately 5 acres of property located directly behind cemetery at a cost of $8,000 per acre and $1,800 survey fees, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-146: Motion by Michael to amend permanent appropriations within fund 1000 by decreasing 1000-760-730 by $12,600 and 1000-760-740 by $15,000 and increasing 1000-760-710 by $27,600 and to amend permanent appropriations within fund 2041 by decreasing 2041-410-190 by $5,050 and 2041-410-211 by $1,700 and 2041-410-360 by $1,500 and increasing 2041-760-710 by $8,250, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-147: Motion by Vaughan to adjourn at 8:17 pm seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes for 7/27/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustee Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from budget hearing on July 13, 2021 were approved as presented.

Minutes from regular meeting on July 13, 2021 were approved as presented.

RESOLUTION #2021-124: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24916 RICKY D BENNETTWAGES 07/01/21-07/15/21415.39
24917 R. STEVEN COSS JRWAGES 07/01/21-07/15/211,873.16
24918 TIMOTHY KOHLWAGES 07/01/21-07/15/21403.41
24919 MARK E. GARVINWAGES 07/01/21-07/15/211,838.72
24920 NICHOLAS R LANSINGERWAGES 07/01/21-07/15/21498.44
24921 ROBERT SWAUGERWAGES 07/01/21-07/15/21305.77
24922 TIME WARNER CABLEMONTHLY SERVICE94.99
24923 VERIZON WIRELESSMONTHLY SERVICE7.04
24924 OHIO EDISONMONTHLY SERVICE386.35
24925 WARREN SPRING CO LLCREPAIRS 4700400.26
24926 FARMERS NATIONAL BANKVISA PURCHASES522.87

FISCAL OFFICER

  1. Discussed status of ARP grant application process.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Presented Sandy‘s report and discussed proceeding with legal action for violation of Article VII Section 701 A. of the zoning resolution for property located at 10264 Tallmadge Road, Diamond OH.

RESOLUTION #2021-125: Motion by Vaughan to have the Portage County Prosecuting Attorney proceed with legal action for violation of Article VII Section 701A of the zoning resolution for property located at 10264 Tallmadge Road, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

  • Presented Letter of interest and resume from Megan Coss for a position on the Board of Zoning Commissions.

RESOLUTION #2021-126: Motion by Vaughan to appoint Megan Coss to position on the Board of Zoning Commissions position expiring 12/31/22, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

TRUSTEE DUNN (not present)

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-127: Motion by Vaughan to approve purchase tire for 4700 from Loves  at an estimated cost of $375, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #2021-128: Motion by Michael to hire Mitchell Graf, Zach Freyn and Marlaina Lewis to the fire department pending background check, physical and drug screen, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

RESOLUTION #2021-129: Motion by Michael to enter into executive session at 9:59am to consider purchase of property, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

Chairman Vaughan call the meeting back to order at 10:19 am and reported there was nothing new to report.

Discussed chip seal project quotes briefly.  Decided to put off cemetery chip seal at this time.

RESOLUTION #2021-130: Motion by Vaughan to hire H Luli Construction to chip seal Whippoorwill sections B, D & E at an estimated cost of $33,800, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

RESOLUTION #2021-131: Motion by Michael to activate one more Loves Express cards to be locked in 3500, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-132:  Motion by Vaughan to adjourn at 10:35 a.m., seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee