Unofficial Meeting Minutes 7/13/2021

Regular meeting called to order at 7:11 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting June 18, 2021 were approved as presented.

Minutes from work session June 18, 2021 were approved as presented.

RESOLUTION #21-114: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24881 RICKY D BENNETTWAGES 06/16/21-06/30/21449.27
24882 R. STEVEN COSS JRWAGES 06/16/21-06/30/211,873.16
24883 TIMOTHY F KOHLWAGES 06/16/21-06/30/21532.60
24884 MARK E. GARVINWAGES 06/16/21-06/30/212,245.26
24885 NICHOLAS R LANSINGERWAGES 06/16/21-06/30/21259.03
24886 KATHLEEN S. COFOJOHNSALARY 06/01/21-06/30/211,575.93
24887 ROBERT C DUNNSALARY 06/01/21-06/30/21868.41
24888 HENRY A. MICHAELSALARY 06/01/21-06/30/21911.19
24889 SANDRA M. NUTTERSALARY 06/01/21-06/30/21598.36
24890 BRADLEY E VAUGHANSALARY 06/01/21-06/30/21953.12
24891 VERIZON WIRELESSMONTHLY SERVICE44.45
24892 RICOH USA INCCOPIER MAINTENANCE18.78
24893 QUALITY IPMONTHLY SERVICE1,089.45
24894 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24895 DOMINION EAST OHIOMONTHLY SERVICE108.14
24896 GORDON BROTHERS INCMONTHLY LEASE150.00
24897 OHIO EDISONSTREET LIGHTS387.92
24898 SANDRA NUTTERMILEAGE REIMBURSEMENT10.53
24899 TED A BIERY/BIERY’S GARAGE DOORSSTATION REPAIRS1,575.00
24900 DEERFIELD FARMS SERVICE INCCEM/PARK SUPPLIES131.90
24901 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES786.23
24902 COIA IMPLEMENT SALESFD REPAIRS6.87
24903 JOHN’S TOWINGTOWING 2026 & 2013675.00
24904 SARCHIONE FORD2026 REPAIRS1,000.64
24905 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES382.44
24906 OHIO CAT2013 REPAIRS6,183.67
24907 SCOTT DISPOSALDUMPSTERS – TWP CLEANUP3,990.00
24908 FIRE FORCE INC2019 AFG GRANT PURCHASES8,531.92
24909 KEVIN SHELDONREFUND FIRE LOSS CLAIM12,166.73
24910 BOB SUMEREL TIRERD REPAIRS309.50
24911 OHIO EDISONMONTHLY SERVICE577.87
24912 COPLEY OHIO NEWSPAPERSLEGAL NOTICES – RECORD COURIER72.75
24913 PRAXAIR DISTRIBUTION INCEMS SUPPLIES239.55
24914 LEPPO EQUIPMENTRD REPAIRS580.54
24915 UH OCCUPATIONAL HEALTH PORTAGEPRE-EMPLOYMENT TESTING248.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,219.39
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX497.97
EFT OPERSMONTHLY PENSION3,391.63
EFT OP&FMONTHLY PENSION2,469.91
EFT BWC2021 INSTALLMENT1,029.76
EFT ODJFS2ND QTR UNEMPLOYMENT TAX191.60

FISCAL OFFICER REPORT

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented June bank reconciliation.
  3. Reported need to activate fund 2272 American Rescue Plan Fund

RESOLUTION #21-115: Motion by Vaughan to activate Fund 2272 American Rescue Plan Fund, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

  • Reported need to apply for the American Rescue Plan grant.

RESOLUTION #21-116: Motion by Dunn to apply for the American Rescue Plan Grant estimated to be $304,406.58 in two deposits 12 months apart for the purpose of fire department staffing and dispatch fees, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-117: Motion by Michael to release Kevin Sheldon fire loss claim funds from fire loss 6/4/21, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

  • Presented letter of intent and resume from Lydia Henry for a zoning position.

RESOLUTION #21-118: Motion by Dunn to appoint Lydia to the Board of Zoning Commission position expiring 12/31/25, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Requested to discuss fire department compensation in an executive session later in the meeting.

TRUSTEE DUNN

  1. Reported State Representative requested to speak at August 10 meeting and judges Poland and Fankhauser requested to speak at September 14 meeting.
  2. Requested updated department pictures for the fair board.

TRUSTEE MICHAEL

  1. Asked if the equipment issues related to the storm have been resolved. Rob reported the fax machine is still not working.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

RESOLUTION #21-119: Motion by Michael to approve purchase of two tires from Bob Sumerel Tire at an estimated cost of $310 and to approve repairs of 4700 springs at an estimated cost of $400.26 from Warren Spring and Bobcat valve repair at an estimated cost of $581 from Leppo Equipment, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF (not present)

  1. No report presented.
  2. Rob Swauger was present and asked what the plan of action will be to address fire department staffing.

RESOLUTION #21-120: Motion by Michael to enter into executive session at 8:25 pm to discuss employee compensation, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

Chairman Vaughan called meeting back to order at 8:37 pm

RESOLUTION #21-121: Motion by Michael to set fire department duty crew and responder wages at a base rate of $16 per hour plus $0.50 per certificate and officer, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-122: Motion by Dunn to set effective date of duty and responder wages (Resolution 21-121) as July 16, 2021., seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-123: Motion by Michael to adjourn at 8:40 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes 6/18/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 8, 2021 were approved as presented.

RESOLUTION #2021-105: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24864 RICKY D BENNETTWAGES 06/01/21-06/15/21726.69
24865 R. STEVEN COSS JRWAGES 06/01/21-06/15/212,205.81
24866 TIMOTHY KOHLWAGES 06/01/21-06/15/21781.49
24867 MARK E. GARVINWAGES 06/01/21-06/15/212,278.69
24868 GREYSON HENDERSONWAGES 06/01/21-06/15/21101.11
24869 NICHOLAS R LANSINGERWAGES 06/01/21-06/15/21273.34
24870 ANTHONY POPIO                                                                                                                                                                                                                                                        WAGES 06/01/21-06/15/21148.10
24871 SHAWN A SCHRECKENGOSTWAGES 06/01/21-06/15/21514.36
24872 TIME WARNER CABLEMONTHLY SERVICE94.99
24873 VERIZON WIRELESSMONTHLY SERVICE7.04
24874 OHIO EDISONMONTHLY SERVICE620.11
24875 PORTAGE COUNTY TREASURERCEMETERY RE TAX828.68
24876 MUNICIPAL SIGNS & SALESREPLACE ROAD SIGNS904.95
24877 COPLEY OHIO NEWSPAPERS INCADVERTISE WORKSESSION 5/1118.25
24878 CITY OF RAVENNADISPATCH FEES5,243.43
24879 ADVANCE AUTO PARTSCEMETERY/PARK REPAIRS103.17
24880 FARMERS NATIONAL BANKVISA PURCHASES3,233.61

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Reported need to set budget hearing.

RESOLUTION #2021-106: Motion by Michael to set 2022 budget hearing July 13, 2021 at 7pm with the regular meeting to follow, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Reported clean up went well.  There were 198 cars. We received $100 for the computers.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-107: Motion by Dunn to approve purchase of approximately 150 tons of asphalt at an estimated cost of $64 per ton, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

  • Reported he as not received any chip seal quotes from independent companies yet.

FIRE CHIEF

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-108: Motion by Dunn approve fuel pump repairs to 2026 at an estimated cost of $1,200 from Sarchione Ford and purchase 3 SCBA Lunar thermal imaging/tracking kits (2019 AFG Grant Funding) at an estimated cost of $6,753 and 2 Philips AED at an estimated cost of $338, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #2021-109: Motion by Dunn to begin purchasing fuel from Loves, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed cost recovery billing originally passed in 2016 but never implemented.

Safety Issues

None

Open Communication

None

RESOLUTION #21-110:  Motion by Michael to adjourn at 10:07 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes for 6/8/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting May 25, 2021 were approved as presented.

RESOLUTION #21-98: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

24829 RICKY D BENNETTWAGES 05/16/21-05/31/21505.75
24830 R. STEVEN COSS JRWAGES 05/16/21-05/31/211,888.29
24831 TIMOTHY F KOHLWAGES 05/16/21-05/31/21762.44
24832 MATTHEW K BENNETTWAGES 12/1/20-05/31/2148.49
24833 MARK E. GARVINWAGES 05/16/21-05/31/212,094.53
24834 GREYSON HENDERSONWAGES 05/16/21-05/31/2118.18
24835 BRIAN K KELDERHOUSEWAGES 12/1/20-05/31/2174.75
24836 NICHOLAS R LANSINGERWAGES 05/16/21-05/31/21386.70
24837 ANTHONY POPIOWAGES 05/16/21-05/31/21435.28
24838 LISA SCHRECKENGOSTWAGES 12/1/20-05/31/218.07
24839 SHAWN A SCHRECKENGOSTWAGES 12/1/20-05/31/2118.18
24840 RYAN S SHANKLEWAGES 12/1/20-05/31/21171.74
24841 ROBERT SWAUGERWAGES 12/1/20-05/31/21572.17
24842 BRANDON ZACKWAGES 12/1/20-05/31/21310.93
24843 KATHLEEN S. COFOJOHNSALARY 05/01/21-05/31/211,575.93
24844 ROBERT C DUNNSALARY 05/01/21-05/31/21868.41
24845 HENRY A. MICHAELSALARY 05/01/21-05/31/21911.19
24846 SANDRA M. NUTTERSALARY 05/01/21-05/31/21598.36
24847 BRADLEY E VAUGHANSALARY 05/01/21-05/31/21953.12
24848 VERIZON WIRELESSMONTHLY SERVICE44.16
24849 RICOH USA INCCOPIER MAINTENANCE14.95
24850 QUALITY IPMONTHLY SERVICE1,080.15
24851 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24852 TREASURER STATE OF OHIOQTRLY UAN FEES762.00
24853 GORDON BROTHERS INCMONTHLY LEASE150.00
24854 AG-PROREPAIRS JD910A63.00
24855 D & K MATERIALS INCCEMETERY/PARK SUPPLIES479.41
24856 MITCHELL COMMUNICATIONS INCREPAIRS 2026232.50
24857 LOCALITY MEDIA INCFIRST DUE SOFTWARE2,450.00
24858 PETTIGREW HARDWARE & FEEDFD SUPPLIES46.79
24859 STAMM CONTRACTING CO INCCEMETERY SUPPLIES695.00
24860 DOMINION EAST OHIOMONTHLY SERVICE177.93
24861 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES828.23
24862 TREASURER STATE OF OHIOMARCS RADIOS90.00
24863 JENNIFER STANAITISREIMBURSE BACKGROUND CHECK73.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX2,943.25
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX430.94
EFT OPERSMONTHLY PENSION3,222.50
EFT OP&FMONTHLY PENSION2,209.30
EFT BWC2021 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented May bank reconciliation.
  3. Reported May receipts were $30,569.74.
  4. Presented 2022 Budget for Trustees review and reported the budget hearing needs set at next meeting.
  5. Reported need to change date of next regular meeting.

RESOLUTION #21-99: Motion by Vaughan to change next regular scheduled meeting from 6/22/21 at 9:30am to Friday 6/18/21 at 9:30am, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

Paris Township Trustees Ed Samec and Doreen Spicer and Fire Chief Derek Reed were present to discuss soft billing Paris TWP residents. Trustee Michael stated that Paris Township mutual aide has much improved and soft billing should be reinstated.

RESOLUTION #21-100: Motion by Michael to reinstate soft billing for Paris Township residents, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Reported Portage County Regional Planning is working on a Vision Plan and Comprehensive plan starting in July.

TRUSTEE DUNN

  1. Reported Brett Bencze is moving forward on default of property located at 10699 Whippoorwill Road.  Trustee Dunn and Zoning Inspector Sandy Nutter will continue to request updates regarding the status of this property.
  2. Gary Pritchard was present to complain about grass clippings on cemetery stones. He reported there are two options either use a mulching kit or mow opposite side of discharge. 

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-101: Motion by Michael to approve purchase of used replacement lights for lightbar on 2026 at an estimated cost of $144 from Brooks Government Surplus and approve towing of 2026 at a cost of $250 and purchase copier paper from Staples at an estimated cost of $40, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-102: Motion by Vaughan to hire Christie Moore to the fire department pending physical, drug screen and background check, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #21-103: Motion by Dunn to set a work session to discuss fire department staffing 6/18/21 immediately following the regularly scheduled meeting at 9:30 am, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-104: Motion by Michael to adjourn at 8:09 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee