Unofficial Meeting 4/13/2021

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 23, 2021 were approved as presented.

RESOLUTION #21-64: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

Trustee Dunn entered the meeting.

BILLS APPROVED AND PAID:

24725 RICKY D BENNETTWAGES 03/16/21-03/31/21705.59
24726 R. STEVEN COSS JRWAGES 03/16/21-03/31/212,276.38
24727 TIMOTHY F KOHLWAGES 03/16/21-03/31/21762.45
24728 MARK E. GARVINWAGES 03/16/21-03/31/212,430.29
24729 CHELSEA L HARRISWAGES 03/16/21-03/31/21561.66
24730 GREYSON HENDERSONWAGES 03/16/21-03/31/21559.54
24731 NICHOLAS R LANSINGERWAGES 03/16/21-03/31/21136.34
24732 ANTHONY POPIOWAGES 03/16/21-03/31/21229.44
24733 KATHLEEN S. COFOJOHNSALARY 03/01/21-03/31/211,418.85
24734 ROBERT C DUNNSALARY 03/01/21-03/31/21868.41
24735 HENRY A. MICHAELSALARY 03/01/21-03/31/21911.19
24736 SANDRA M. NUTTERSALARY 03/01/21-03/31/21598.36
24737 BRADLEY E VAUGHANSALARY 03/01/21-03/31/21953.12
24738 VERIZON WIRELESSMONTHLY SERVICE44.96
24739 RICOH USA INCCOPIER MAINTENANCE12.77
24740 QUALITY IPMONTHLY SERVICE882.99
24741 TREASURER STATE OF OHUAN QTRLY FEES762.00
24742 MORTON SALT INCROAD SUPPLIES1,405.88
24743 SARCHIONE FORD2011 MAINTENANCE115.30
24744 CARTER LUMBERSTATION SUPPLIES180.03
24745 SEDGWICKBWC GROUP RETROSPECTIVE FEES835.00
24746 DOMINION EAST OHIOMONTHLY SERVICE333.43
24747 OHIO EDISONMONTHLY SERVICE549.57
24748 GORDON BROTHERS INCMONTHLY LEASE150.00
24749 PETTIGREW HARDWARE & FEEDSTATION SUPPLIES19.55
24750 COIA IMPLEMENT SALESKUBOTA REPAIRS71.67
24751 ADMANCE AUTO PARTSFD REPAIRS36.53
24752 FIRE FORCE INCSCBA FEMA GRANT PURCHASE77,817.00
24753 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES937.20
24754 OHIO EDISONCEMETERY MONTHLY SERVICE100.63
24755 COPLEY OHIO NEWSPAPERS INCRECORD COMMISSION MEETING NOTICE19.75
24756 QUALITY IPQVOIP/O365183.37
24757 VOIDVOID0.00
24758 UH EMS INSTITUREEMS BASIC – LITSINGER1,200.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,070.49
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX428.61
EFT OPERSMONTHLY PENSION3,455.40
EFT OP&FMONTHLY PENSION2,473.57
EFT BWC2021 INSTALLMENT1,029.76
EFT ODJFSUNEMPLOYMENT TAX360.49

FISCAL OFFICER REPORT

  1. Presented March bank reconciliations and P.O.’s.
  2. Reported March receipts were $32,194.72.
  3. Reported the Auditor of State donated old UAN laptop to the Township.

RESOLUTION #21-65: Motion by Michael to accept the donation of the UAN laptop from the Auditor of State, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-66: Motion by Vaughan to approve quotes from Quality IP for server replacement at quoted price of $4,771.42 and two workstation/monitor replacement at a quoted cost of $2,203.73, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed employee manual update and anti-harassment policy. Anti-harassment policy will be sent to Brett Bencze for review prior to employee handbook update work session.

TRUSTEE DUNN

  1. Reported we are still on hold with recycle agreement as the matter has to go back before the county commissioners.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-67: Motion by Michael to approve purchase of mulch for park at an estimated cost of $200 from CBS Topsoil and weed killer at an estimated cost of $100 from Deerfield Farms and perpetual care flowers and shrubs for cemetery at an estimated cost of $400, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Reported Baseball and parents will be working a cleanup day at the park this Saturday spreading mulch, weeding flower beds, painting pavilion, concession stand.
  • Reported road signs could not be cleaned with graffiti clean solution. Steve will get a price on replacement.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-68: Motion by Dunn to approve purchase 2010 Crown Vic at a cost of $1,000 from Portage County and repair fire/tornado siren at an estimated cost of $476.75 from Mitchell Communications and repairs 2013 rear wheel seal at an estimated cost of $1,500 from Alliance Motors and service 2011 at an estimated cost of $115.30 from Sarchione Ford and replace solenoid for 2046 at a cost of $56 from Amazon and towing of 2013 at a cost of $250, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-69: Motion by Dunn to approve recommendation of fire chief to appoint Chelsea Harris to position of EMS Coordinator, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

RESOLUTION #21-70: Motion by Michael to remove old SCBA’s from inventory and service per grant requirements to purchase new SCBA’s, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-71: Motion by Michael to enter into executive session to discuss possible employee discipline, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

Meeting called back to order.

Michael reported there is nothing new to report.

Chairman Michael requested resignation from Chairman of the Board position.

RESOLUTION #21-72: Motion by Dunn to accept resignation of Michael from Chairman position effective immediately, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Vice Chairman Dunn opened nominations for Chairman.

Vice Chairman Dunn nominated Vaughan as Chairman.

RESOLUTION #21-73: Motion by Dunn to close nominations, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

RESOLUTION #21-74: Motion by Michael to adjourn at 8:32 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Truste