Unofficial Meeting Minutes 3/9/2021

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Dunn, Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 23, 2021 were approved as presented.

Chairman Michael opened bids for the SCBA’s that will be purchased with Federal grant funds.  The bids were as follows:

Breathing Air Systems:           $83,005.00

Fire Force Inc.:                       $75,647.00 with options for a 30 minute Cylinder $1,200; 7 additional face pieces w/voice amplifier $310 ea. or $2,170 and integrated thermal imaging $1,198.  Chairman Michael reported we will discuss these bids later in the meeting.

Andrea Metzler, Public Engagement Manager from Portage Parks District was present to let us know about opportunities for education and volunteerism with Portage Park District.  She also mentioned the district is putting together a new ten-year plan.  Anyone interested should get in touch with the Park District and let them know what you would like to see happen with the parks. Visit https://www.portagecounty-oh.gov/portage-park-district for more information.

RESOLUTION #21-41: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24673 RICKY D BENNETTWAGES 02/16/21-02/28/21387.12
24674 R. STEVEN COSS JRWAGES 02/16/21-02/28/211,792.52
24675 TIMOTHY F KOHLWAGES 02/16/21-02/28/21400.24
24676 MARK E. GARVINWAGES 02/16/21-02/28/211,889.04
24677 CHELSEA L HARRISWAGES 02/16/21-02/28/21524.10
24678 GREYSON HENDERSONWAGES 02/16/21-02/28/21325.99
24679 NICHOLAS R LANSINGERWAGES 02/16/21-02/28/21256.52
24680 ANTHONY POPIOWAGES 02/16/21-02/28/21319.30
24681 KATHLEEN S. COFOJOHNSALARY 02/01/21-02/28/211,418.85
24682 ROBERT C DUNNSALARY 02/01/21-02/28/21868.41
24683 HENRY A. MICHAELSALARY 02/01/21-02/28/21911.19
24684 SANDRA M. NUTTERSALARY 02/01/21-02/28/21598.36
24685 BRADLEY E VAUGHANSALARY 02/01/21-02/28/21953.12
24686 QUALITY IPMONTHLY SERVICE/ACCESS POINTS/SWITCH/TELEPHONE SERVICE1,785.11
24687 WM. BENJAMIN TRUCKING INCRD SUPPLIES213.12
24688 MORTON SALT INCRD SUPPLIES1,384.87
24689 ALLIANCE MOTORS INC2013 REPAIRS2,760.55
24690 DOMINION EAST OHIOMONTHLY SERVICE502.28
24691 VERIZON WIRELESSMONTHLY SERVICE44.27
24692 RICOH USA INCCOPIER MAINTENANCE30.31
24963 PETTIGREW HARDWARE & FEEDSTATION/EMS SUPPLIES254.86
24694 GORDON BROTHERS INCWATER SOFTENER LEASE150.00
24695 PORTAGE CO COMBINED HEALTH DISTRICTSEMIPUBLIC WASTEWATER TREATMENT PERMIT275.00
24696 CITY OF RAVENNADISPATCH FEES5,243.43
24697 LEPPO EQUIPMENT BOB CAT REPAIRS1,473.36
24698 CARTER LUMBERSTATION REPAIRS18.97
24699 COIA IMPLEMENT SALES INCKUBOTA REPAIRS29.99
24700 OSCAR BRUGMANN SAND & GRAVELROAD SUPPLIES293.04
24701 CENTURYLINKMONTHLY SERVICE36.69
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,210.92
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX480.46
EFT OPERSMONTHLY PENSION3,189.86
EFT OP&FMONTHLY PENSION2,094.08
EFT BWC2021 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented February bank reconciliations and P.O.’s.
  2. Reported February receipts were $32,396.93.
  3. Discussed Cemetery CD.

RESOLUTION #21-42: Motion by Dunn to invest $2,500 in 24 month Public Funds CD at rate of .4% at Farmers National Bank or the rate that is in effect on March 19, 2021, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed Depository Agreement

RESOLUTION #21-43: Motion by Vaughan to designate Farmers National Bank as public depository for the period April 30, 2021 through May 1, 2026, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

  • Discussed Sweep account interest rates decreasing significantly April 1.  Proposed putting portions of some funds in CD’s.
  • Discussed a problem that occurred with the Year End Balance Certificate presented to Portage County Budget Commission where fund names were cut off and the wrong fund number was presented in the Official Amended Certificate of Estimated Resources.  I spoke with UAN to see if they could add fund numbers to the report and their response was that most counties do not use the fund numbers but only the fund name.  Trina Martin from the Auditor of State UAN software support reported that my Year-End Certificate was not wrong and recommended changing the names of the miscellaneous revenue accounts in order to report more clearly which fund is being used. The Fund Names are currently 2901 Miscellaneous Special Revenue – State and 2902 Miscellaneous Special Revenue – Federal.

RESOLUTION #21-44: Motion by Dunn to change the names of funds 2901 and 2902 as follows: 2901 State Misc. Revenue and 2902 Federal Misc. Revenue, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

  • Need to set Records Commission public meeting to adopt record retention schedule.

RESOLUTION #21-45: Motion by Vaughan to advertise Palmyra Record Commission Meeting to be held March 23, 2021 immediately following the regularly scheduled Trustee meeting at 9:30 am, seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented Life Force closure authorizations

RESOLUTION #21-46: Motion by Michael that we sign and date the closure authorizations for run numbers 20-0168 and write off the balances because no vitals were taken and therefore should not have been billed in accordance with township policy such EMS charges shall be written off, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Discussed Township Employee Manual updates and reviews need to be completed. A work session will be scheduled at the next Trustee meeting.

TRUSTEE DUNN

  1. Discussed Portage County Recycle meeting with Bill Steiner. Reported that no Township has volunteered to be a central location. Dunn asked if curbside recycling would still be an option. Steiner reported there are not enough trucks and if there were enough trucks, you would need to share with another township in the area for every other week pickup.  There are problems with every other week pick up as residents have a hard time figuring out which week is the correct week for pick up.  Steiner will have to go back to the commissioners for other ideas so for now everything stays the same.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-47: Motion by Michael to approve purchase of hydraulic cylinder for Bobcat at estimated cost of $1,500 and approve valve repair of Bobcat at an estimated cost of $651 from Leppo Equipment, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

  • Discussed possible dates for township cleanup. Possible dates are 6/11 and 6/12 and times to be determined at next meeting.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-48: Motion by Dunn to approve purchase of emergency brake release handle at a cost of $36.53 from Advance Auto Parts and garage door opener for squad bay at an estimated cost of $1,575 from Ted Biery Garage Doors, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-49: Motion by Michael to accept Lindsay Davis resignation from the fire department, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-50: Motion by Dunn to apply for AFG Safer grant to add 24 hour staffing to the fire department, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-51: Motion by Michael to accept bid for the AFG SCBA grant purchase from Fire Force Inc for the SCBA’s in the amount of $75,647.00 and include the additional 7 face piece option at $310 each or $2,170 totaling $77,817, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-52: Motion by Michael to adjourn at 8:57 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Bradley Vaughan, Trustee