Unofficial Meeting Minutes 11/10/2020

Regular meeting called to order at 7:00 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 27, 2020 were approved as presented.

RESOLUTION #20-166: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24455 RICKY D BENNETTWAGES 10/16/20-10/31/20486.97
24456 R. STEVEN COSS JRWAGES 10/16/20-10/31/201,845.23
24457 TIMOTHY F KOHLWAGES 10/16/20-10/31/20469.79
24458 MARK E. GARVIN WAGES 10/16/20-10/31/201,877.34
24459 CHELSEA L HARRISWAGES 10/16/20-10/31/20691.43
24460 NICHOLAS R LANSINGERWAGES 10/16/20-10/31/20552.76
24461 KATHLEEN S COFOJOHNSALARY 10/01/20-10/31/201,391.45
24462 JAMES H. DEFFENBAUGHSALARY 10/01/20-10/31/20620.32
24463 ROBERT C DUNNSALARY 10/01/20-10/31/20852.74
24464 HENRY A. MICHAELSALARY 10/01/20-10/31/20911.18
24465 LORI M MICHAELWAGES 10/01/20-10/31/2065.80
24466 SANDRA M. NUTTERSALARY 10/01/20-10/31/20588.79
24467 CENTURYLINKMONTHLY SERVICE158.11
24468 DOMINION EAST OHIOMONTHLY SERVICE91.15
24469 VERIZON WIRELESSMONTHLY SERVICE44.02
24470 RICOH USA INCCOPIER MAINTENANCE12.47
24471 QUALITY IPMONTHLY SERVICE968.50
24472 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES813.88
24473 PETTIGREW HARDWAREFD SUPPLIES56.32
24474 GORDON BROTHERS INCMONTHLY LEASE150.00
24475 EMERGENCY MEDICAL SUPPLIESEMS SUPPLIES151.92
24476 CARTER LUMBERRD SUPPLIES95.89
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,784.56
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX501.27
EFT OPERSMONTHLY PENSION3,113.81
EFT OP&FMONTHLY PENSION1,976.64
EFT BUREAU OF WORKERS’ COMP2020 INSTALLMENT1,265.99

FISCAL OFFICER REPORT

  1. Presented October bank reconciliations, P.O.’s, and miscellaneous correspondence.
  2. Reported October receipts were $31,961.68.
  3. Presented cemetery deeds for signatures.
  4. Reported need to amend resolutions 2020-129.

RESOLUTION #20-167: Motion by Dunn to amend resolutions 2020-129 and omit amend permanent appropriations for Fund 2902, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-168: Motion by Deffenbaugh to amend permanent appropriations and increase Fund 2902 for $80,674.96, including $78,898.71 for SCBA equipment and $1,776.25 for supplies, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

  • Requested approval of purchases for Adobe Acrobat DC Pro and replacement phone for squad.

RESOLUTION #20-169: Motion by Dunn to approve purchase of Adobe Acrobat DC Pro at $16.08 per month and Verizon Squad phone at a cost of $99.99, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

  1. Reported we would elect the Dependents Fund Board at the next meeting.
  2. Reported citizen complaint about political signs not being taken down.  Sandy reported the political signs are not governed by the Township.

TRUSTEE DUNN

  1. Reported Trick or Treat was not busy this year.  I hope that we can get back to normal next year.
  2. Reported citizen concern about a privacy fence between Palmyra Little Village Shopper and neighboring property.  Sandy will discuss with property owners.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included updates on zoning activities.

FIRE CHIEF

  1. Written report presented which included department activities.

RESOLUTION #20-170: Motion by Deffenbaugh to approve purchase of disinfecting wipes from Jasper International at an estimated cost of $370 plus shipping and a replacement jump bag for 2011 from Bound Tree Medical at an estimated cost of $225 plus shipping, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported COVID Testing will be held at the Fire Station on December 15 from 12-4pm.

ROAD SUPERVISOR (not present)

  1. Written report presented which included updates on department activities.

RESOLUTION #20-171: Motion by Dunn to approve purchase of safety shirts at an estimated cost of $165, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-172: Motion by Deffenbaugh to adjourn at 7:49 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes 10/27/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 13, 2020 approved as presented.

RESOLUTION #2020-160: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24433 RICKY D BENNETTWAGES 10/01/20-10/15/20550.92
24434 R. STEVEN COSS JRWAGES 10/01/20-10/15/201,867.57
24435 DONALD J LUTZWAGES 10/01/20-10/15/20568.61
24436 MARK E. GARVINWAGES 10/01/20-10/15/201,815.37
24437 CHELSEA L HARRISWAGES 10/01/20-10/15/20758.97
24438 GREYSON C HENDERSONWAGES 10/01/20-10/15/20391.15
24439 NICHOLAS R LANSINGERWAGES 10/01/20-10/15/20739.29
24440 ROBERT SWAUGERWAGES 10/01/20-10/15/20530.72
24441 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24442 TIME WARNER CABLEMONTHLY SERVICE94.99
24443 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES373.33
24444 UH OCCUPATIONAL HEALTH PORTAGEPRE EMPLOYMNT/FD REQUIREMENTS198.00
24445 BOB SUMEREL TIRE COREPAIR 2018261.84
24446 DIAMOND BUILDING SUPPLYCEMETERY SUPPLIES78.67
24447 FARMERS NATIONAL BANKVISA PURCHASES1,122.88
24448 OHIO EDISONSTREET LIGHTS380.08
24449 CHAPPELL & ZIMMERMAN INCCEMETERY SUPPLIES713.00
24450 TED A BIERY/BIERY GARAGE DOORSSTATION REPAIRS1,575.00
24451 VERIZON WIRELESSMONTHLY SERVICE7.06
24452 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES83.04
24453 EMERGENCY MEDICAL PRODUCTSEMS SUPPLIES24.75
24454 BOUND TREE MEDICAL LLCEMS SUPPLIES565.73

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Reported September receipts were $51,092.38.
  3. Reported need to approve shipping charge on time clocks.

RESOLUTION #2020-161: Motion by Dunn to approve addition of shipping charge to time clock purchase for $21.61, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Presented cemetery deeds for signature.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported he is having surgery Friday and may miss the next meeting.
  2. Reported need to advertise Trustee position the last week of November.

RESOLUTION #2020-162: Motion by Michael to advertise open Trustee position for a week beginning November 23, 2020 and resume’s will be accepted until December 1, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH

  1. Presented Life force Closure authorizations.

RESOLUTION #2020-163: Motion by Deffenbaugh that we sign and date closure authorizations 19-0223 and 19-0416  and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department activity.

RESOLUTION #2020-164: Motion by Michael to approve cost to rebuild stand for Swenson spreader at an estimated cost of $1,400 from E & L Welding, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

Safety Issues

Open Communication

Chief Garvin thanked the Trustees for their support during his recent medical incident.

RESOLUTION #20-146:  Motion by Michael to adjourn at 10:02 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee