Month: October 2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 22, 2020 were approved as presented.

RESOLUTION #20-147: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

24400		RICKY D BENNETT	WAGES 09/16/20-09/30/20	420.24
24401		R. STEVEN COSS JR	WAGES 09/16/20-09/30/20	1,845.23
24402		DONALD J LUTZ	WAGES 09/16/20-09/30/20	525.60
24403		MARK E. GARVIN	WAGES 09/16/20-09/30/20	2,143.82
24404		CHELSEA L HARRIS	WAGES 09/16/20-09/30/20	764.87
24405		NICHOLAS R LANSINGER	WAGES 09/16/20-09/30/20	637.01
24406		NICHOLAS H SCHRECKENGOST	WAGES 09/16/20-09/30/20	105.27
24407		RYAN S SHANKLE	WAGES 09/16/20-09/30/20	66.01
24408		KATHLEEN S COFOJOHN	SALARY 09/01/20-09/30/20	1,391.45
24409		JAMES H. DEFFENBAUGH	SALARY 09/01/20-09/30/20	620.32
24410		ROBERT C DUNN	SALARY 09/01/20-09/30/20	852.74
24411		HENRY A. MICHAEL	SALARY 09/01/20-09/30/20	911.18
24412		LORI M MICHAEL	WAGES 09/01/20-09/30/20	65.80
24413		SANDRA M. NUTTER	SALARY 09/01/20-09/30/20	588.79
24414		CENTURYLINK	MONTHLY SERVICE	160.99
24415		DOMINION EAST OHIO	MONTHLY SERVICE	75.13
24416		VERIZON WIRELESS	MONTHLY SERVICE	44.00
24417		RICOH USA INC	COPIER MAINTENANCE	13.33
24418		QUALITY IP	MONTHLY SERVICE/WIRE TIME CLOCK	1,118.50
24419		PC REGIONAL PLANNING	ZONING MAP UPDATE	6.50
24420		PETTIGREW HARDWARE	RD REPAIRS	81.98
24421		GORDON BROTHERS INC	MONTHLY LEASE	150.00
24422		CLEARWATER SYSTEMS INC	FD SUPPLIES	40.00
24423		PALMYRA LITTLE VILLAGE SHOPPER	FUEL PURCHASES	942.79
24424		CARTER LUMBER	CEMETERY REPAIRS	34.99
24425		FIRE FORCE INC	REPAIR SCBA	58.00
24426		D & T P M & TRUCK REPAIR	2013 PUMP TEST	200.00
24427		KOKOSING MATERIALS INC	ROAD SUPPLIES	1,100.61
24428		OTARMA SERVICE CENTER	INSURANCE RENEWAL	19,700.00
24429		OHIO EDISON	MONTHLY SERVICE	536.13
24430		TIM KOHL	REIMBURSE BCI	36.00
24431		COIA IMPLEMENT SALES INC	MULCH ATTACHMENT – CEMETERY	284.95
24432		JAMES DEFFENBAUGH	REIMBURSE EBAY EXPENSES	22.00
EFTPS		UNITED STATES TREASURY	PAYROLL WITHHOLDING TAX	3,527.29
EFT		TREASURERE STATE OF OHIO	PAYROLL WITHHOLDING TAX	481.96
EFT		OPERS	MONTHLY PENSION	3,021.45
EFT		OP&F	MONTHLY PENSION	2,264.13
EFT		BUREAU OF WORKERS’ COMP	2020 INSTALLMENT	1,259.91
EFT		ODJFS	3RD QTR UNEMPLOYMENT TAX	87.16

FISCAL OFFICER REPORT

1. Presented September bank reconciliations, P.O.’s, and miscellaneous correspondence.
2. Presented OTARMA Insurance Renewal.

RESOLUTION #20-148: Motion by Michael to renew OTARMA insurance at a cost of $19,700, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Presented Cemetery Assn CD close out form and estimated interest rates on new CD’s.

RESOLUTION #20-149: Motion by Deffenbaugh to purchase new CD for 24 months at an estimated rate of .50% per annum for $20,630.71 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

1. Reported that they are receiving many calls on the tax levies that people do not understand why there are two and that they are renewals and not new taxes. Trustee Michael also stated that if the levies are not renewed we could not offer services at the level we are operating currently.
2. Reported need for executive session to discuss possible employee discipline.

TRUSTEE DEFFENBAUGH

1. Reported the cemetery fence have been picked up. Reported need to close E-bay account because E-bay took the fees from his personal savings and credit card accounts. FO reported the Township is set up to charge fees to Township credit card account.
2. Announced his retirement from the Township Trustee position at December 31, 2020.

TRUSTEE DUNN

1. Discussed Trick or Treat and set date and time. Residents who wish to participate should turn on porch light. All residents should abide by Governor’s guidelines.  Trunk or Treat has already been cancelled this year.

RESOLUTION #20-150: Motion by Dunn to set Trick or Treat for October 31, 2020 from 2pm to 4pm, residents that wish to participate should turn on porch light and all residents should follow the Governor’s guidelines, Trunk or Treat is cancelled this year, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-151: Motion by Dunn to purchase Halloween candy for the Fire Department to pass out estimated cost of $50, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

1. Written report presented which included updates on zoning activities.
2. Presented updated zoning map.

ROAD SUPERVISOR

1. Written report presented which included updates on department activities.

RESOLUTION #20-152: Motion by Michael to approve 4700 repair expenditures estimated to be $6,000 by TSI, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-153: Motion by Michael to set Tim Kohl wages to $14.39 per TWP Part-time CDL driver approved January 2020, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

Captain Rob Swauger presented report.

1. Written report presented which included department updates and purchase request.

RESOLUTION #20-154: Motion by Dunn to approve EMS supplies at an estimated cost of $1,500, which includes grant purchases estimated to be $679.95, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-155: Motion by Michael hire Lindsay Litsinger to the fire department pending background check, drug screen and physical, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-156: Motion by Michael hire Anthony Popio to the fire department pending background check, drug screen and physical, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-157: Motion by Dunn to approve preventative maintenance service on Ferno iNX and Ferno Stair Chair, iNX battery plus freight at an estimated cost of $829 plus freight, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-158: Motion by Michael enter into executive session at 7:55pm to discuss possible employee discipline, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Chairman Michael call the meeting back to order and reported there was nothing new to report.

Open Communication

None

Safety Issues

None

RESOLUTION #20-159: Motion by Michael to adjourn at 8:04 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                 

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 8, 2020 were approved as presented.

RESOLUTION #2020-139: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24381		RICKY D BENNETT	WAGES 09/01/20-09/15/20	288.36
24382		R. STEVEN COSS JR	WAGES 09/01/20-09/15/20	1,845.23
24383		DONALD J LUTZ	WAGES 09/01/20-09/15/20	467.96
24384		MARK E. GARVIN	WAGES 09/01/20-09/15/20	2,030.19
24385		CHELSEA L HARRIS	WAGES 09/01/20-09/15/20	545.05
24386		NICHOLAS R LANSINGER	WAGES 09/01/20-09/15/20	718.45
24387		NICHOLAS H SCHRECKENGOST	WAGES 09/01/20-09/15/20	216.39
24388		SHAWN A SCHRECKENGOST	WAGES 09/01/20-09/15/20	222.15
24389		OHIO EDISON	MONTHLY SERVICE	620.39
24390		CONRADS DISPOSAL INC	MONTHLY SERVICE	44.00
24391		TIME WARNER CABLE	MONTHLY SERVICE	94.99
24392		UH EMS TRAINING	EMT COURSE	1,200.00
24393		24/7 MECHANICAL CO	STATION REPAIRS	165.90
24394		H LULI CONSTRUCTION CO	CHIP SEAL PROJECT	42,360.00
24395		QUICK SERVICE WELDING & MACHINE	REPAIRS 2013	260.10
24396		ADVANCE AUTO PARTS	FD REPAIRS	264.27
24397		FARMERS NATIONAL BANK	VISA PURCHASES	982.35
24398		OHIO EDISON	STREET LIGHTS	377.22
24399		VERIZON WIRELESS	MONTHLY SERVICE	7.04

FISCAL OFFICER

1. Presented P.O.’s and miscellaneous correspondence.
2. Presented cemetery deeds for signature.
3. Presented 330-654-3497 phone landline transfer to cell phone invoice and requested monthly reimbursement for phone bill.
4. Presented preliminary Annual Credit Card Report for review.

TRUSTEE REPORTS

TRUSTEE MICHAEL

1. Presented resume from Timothy Kohl.

RESOLUTION #2020-140: Motion by Michael to hire Timothy Kohl as TWP CDL part-time employee pending drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

1. Discussed meeting with Quality IP for quote on time clock wiring quote.

RESOLUTION #2020-141: Motion by Deffenbaugh to purchase  two Propunch timeclocks with 4 digit pin code plus software at a cost of $650 from Acroprint and hire Quality IP run wire at an estimated cost of $150, Fire Chief to run conduit, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

• Asked for any updates on 10699 Whippoorwill Rd.  Trustee Michael reported that the the foreclosure is in process and we should get an email on updates.
• Reported that the purchaser of the fence had sold the fence. All we have to do is load the fence when the truck arrives.
• Presented information from the State of Ohio regarding trick or treat and trunk or treat guidelines.
• Presented Life force Closure authorizations.

RESOLUTION #2020-142: Motion by Deffenbaugh that we sign and date closure authorizations 18-0386, 19-0113B and 19-0226 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

• Reported he received a call for illegal dumping behind the garage from the Portage County Health Department.

TRUSTEE DUNN

1. Discussed Trick or Treat and Trunk or Treat. No decisions have been made on Trick or Treat as Trustees will review state guidelines just received.

RESOLUTION #2020-143: Motion by Michael to cancel Trunk or Treat for this year, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

• Discussed reimbursing fiscal officer for phone used for township business. The landline will be transferred to flip phone at a current cost of $29.25 per month from Consumer Phone.

RESOLUTION #2020-144: Motion by Michael to reimburse fiscal officer monthly for 330-654-3497 at an estimated cost of $29.25 per month, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

1. No written report presented.

ROAD SUPERVISOR

1. Written report presented which included department activity.

RESOLUTION #2020-145: Motion by Michael to approve purchase three metal gas cans and extension cords  at an estimated cost of $250 from Tractor Supply and purchase welder leads at an estimated cost of $250 from Buckeye Welding, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

1. No written report presented.

Safety Issues

Steve reported a complaint about no school zone warning on South bound John Thomas Road.  A child was nearly hit by a vehicle heading south on John Thomas.  Bob Dunn will have the school address the matter.

Open Communication

The Trustees would like to thank Don Lutz for his many years of service to the Township.

The Trustees would like to thank Nick Schreckengost and Nick Lansinger for extra detail and pride in their work.

RESOLUTION #20-146:  Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee