Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting September 22, 2020 were approved as presented.
RESOLUTION #20-147: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
BILLS APPROVED AND PAID:
| 24400 | RICKY D BENNETT | WAGES 09/16/20-09/30/20 | 420.24 | |
| 24401 | R. STEVEN COSS JR | WAGES 09/16/20-09/30/20 | 1,845.23 | |
| 24402 | DONALD J LUTZ | WAGES 09/16/20-09/30/20 | 525.60 | |
| 24403 | MARK E. GARVIN | WAGES 09/16/20-09/30/20 | 2,143.82 | |
| 24404 | CHELSEA L HARRIS | WAGES 09/16/20-09/30/20 | 764.87 | |
| 24405 | NICHOLAS R LANSINGER | WAGES 09/16/20-09/30/20 | 637.01 | |
| 24406 | NICHOLAS H SCHRECKENGOST | WAGES 09/16/20-09/30/20 | 105.27 | |
| 24407 | RYAN S SHANKLE | WAGES 09/16/20-09/30/20 | 66.01 | |
| 24408 | KATHLEEN S COFOJOHN | SALARY 09/01/20-09/30/20 | 1,391.45 | |
| 24409 | JAMES H. DEFFENBAUGH | SALARY 09/01/20-09/30/20 | 620.32 | |
| 24410 | ROBERT C DUNN | SALARY 09/01/20-09/30/20 | 852.74 | |
| 24411 | HENRY A. MICHAEL | SALARY 09/01/20-09/30/20 | 911.18 | |
| 24412 | LORI M MICHAEL | WAGES 09/01/20-09/30/20 | 65.80 | |
| 24413 | SANDRA M. NUTTER | SALARY 09/01/20-09/30/20 | 588.79 | |
| 24414 | CENTURYLINK | MONTHLY SERVICE | 160.99 | |
| 24415 | DOMINION EAST OHIO | MONTHLY SERVICE | 75.13 | |
| 24416 | VERIZON WIRELESS | MONTHLY SERVICE | 44.00 | |
| 24417 | RICOH USA INC | COPIER MAINTENANCE | 13.33 | |
| 24418 | QUALITY IP | MONTHLY SERVICE/WIRE TIME CLOCK | 1,118.50 | |
| 24419 | PC REGIONAL PLANNING | ZONING MAP UPDATE | 6.50 | |
| 24420 | PETTIGREW HARDWARE | RD REPAIRS | 81.98 | |
| 24421 | GORDON BROTHERS INC | MONTHLY LEASE | 150.00 | |
| 24422 | CLEARWATER SYSTEMS INC | FD SUPPLIES | 40.00 | |
| 24423 | PALMYRA LITTLE VILLAGE SHOPPER | FUEL PURCHASES | 942.79 | |
| 24424 | CARTER LUMBER | CEMETERY REPAIRS | 34.99 | |
| 24425 | FIRE FORCE INC | REPAIR SCBA | 58.00 | |
| 24426 | D & T P M & TRUCK REPAIR | 2013 PUMP TEST | 200.00 | |
| 24427 | KOKOSING MATERIALS INC | ROAD SUPPLIES | 1,100.61 | |
| 24428 | OTARMA SERVICE CENTER | INSURANCE RENEWAL | 19,700.00 | |
| 24429 | OHIO EDISON | MONTHLY SERVICE | 536.13 | |
| 24430 | TIM KOHL | REIMBURSE BCI | 36.00 | |
| 24431 | COIA IMPLEMENT SALES INC | MULCH ATTACHMENT – CEMETERY | 284.95 | |
| 24432 | JAMES DEFFENBAUGH | REIMBURSE EBAY EXPENSES | 22.00 | |
| EFTPS | UNITED STATES TREASURY | PAYROLL WITHHOLDING TAX | 3,527.29 | |
| EFT | TREASURERE STATE OF OHIO | PAYROLL WITHHOLDING TAX | 481.96 | |
| EFT | OPERS | MONTHLY PENSION | 3,021.45 | |
| EFT | OP&F | MONTHLY PENSION | 2,264.13 | |
| EFT | BUREAU OF WORKERS’ COMP | 2020 INSTALLMENT | 1,259.91 | |
| EFT | ODJFS | 3RD QTR UNEMPLOYMENT TAX | 87.16 |
FISCAL OFFICER REPORT
- Presented September bank reconciliations, P.O.’s, and miscellaneous correspondence.
- Presented OTARMA Insurance Renewal.
RESOLUTION #20-148: Motion by Michael to renew OTARMA insurance at a cost of $19,700, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
- Presented Cemetery Assn CD close out form and estimated interest rates on new CD’s.
RESOLUTION #20-149: Motion by Deffenbaugh to purchase new CD for 24 months at an estimated rate of .50% per annum for $20,630.71 seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
TRUSTEE REPORTS:
TRUSTEE MICHAEL
- Reported that they are receiving many calls on the tax levies that people do not understand why there are two and that they are renewals and not new taxes. Trustee Michael also stated that if the levies are not renewed we could not offer services at the level we are operating currently.
- Reported need for executive session to discuss possible employee discipline.
TRUSTEE DEFFENBAUGH
- Reported the cemetery fence have been picked up. Reported need to close E-bay account because E-bay took the fees from his personal savings and credit card accounts. FO reported the Township is set up to charge fees to Township credit card account.
- Announced his retirement from the Township Trustee position at December 31, 2020.
TRUSTEE DUNN
- Discussed Trick or Treat and set date and time. Residents who wish to participate should turn on porch light. All residents should abide by Governor’s guidelines. Trunk or Treat has already been cancelled this year.
RESOLUTION #20-150: Motion by Dunn to set Trick or Treat for October 31, 2020 from 2pm to 4pm, residents that wish to participate should turn on porch light and all residents should follow the Governor’s guidelines, Trunk or Treat is cancelled this year, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
RESOLUTION #20-151: Motion by Dunn to purchase Halloween candy for the Fire Department to pass out estimated cost of $50, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
DEPARTMENT REPORTS
ZONING INSPECTOR
- Written report presented which included updates on zoning activities.
- Presented updated zoning map.
ROAD SUPERVISOR
- Written report presented which included updates on department activities.
RESOLUTION #20-152: Motion by Michael to approve 4700 repair expenditures estimated to be $6,000 by TSI, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
RESOLUTION #20-153: Motion by Michael to set Tim Kohl wages to $14.39 per TWP Part-time CDL driver approved January 2020, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
FIRE CHIEF (not present)
Captain Rob Swauger presented report.
- Written report presented which included department updates and purchase request.
RESOLUTION #20-154: Motion by Dunn to approve EMS supplies at an estimated cost of $1,500, which includes grant purchases estimated to be $679.95, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
RESOLUTION #20-155: Motion by Michael hire Lindsay Litsinger to the fire department pending background check, drug screen and physical, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
RESOLUTION #20-156: Motion by Michael hire Anthony Popio to the fire department pending background check, drug screen and physical, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
RESOLUTION #20-157: Motion by Dunn to approve preventative maintenance service on Ferno iNX and Ferno Stair Chair, iNX battery plus freight at an estimated cost of $829 plus freight, seconded by Deffenbaugh.
Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.
RESOLUTION #20-158: Motion by Michael enter into executive session at 7:55pm to discuss possible employee discipline, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
Chairman Michael call the meeting back to order and reported there was nothing new to report.
Open Communication
None
Safety Issues
None
RESOLUTION #20-159: Motion by Michael to adjourn at 8:04 pm seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
__________________________ _________________________________
Henry Michael, Chairman Kathleen S Cofojohn, Fiscal Officer
_____________________________ ___________________________________ James Deffenbaugh, Vice-Chairman Robert Dunn, Trustee