Unofficial Meeting Minutes for 10/13/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 22, 2020 were approved as presented.

RESOLUTION #20-147: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

24400 RICKY D BENNETTWAGES 09/16/20-09/30/20420.24
24401 R. STEVEN COSS JRWAGES 09/16/20-09/30/201,845.23
24402 DONALD J LUTZWAGES 09/16/20-09/30/20525.60
24403 MARK E. GARVIN WAGES 09/16/20-09/30/202,143.82
24404 CHELSEA L HARRISWAGES 09/16/20-09/30/20764.87
24405 NICHOLAS R LANSINGERWAGES 09/16/20-09/30/20637.01
24406 NICHOLAS H SCHRECKENGOSTWAGES 09/16/20-09/30/20105.27
24407 RYAN S SHANKLEWAGES 09/16/20-09/30/2066.01
24408 KATHLEEN S COFOJOHNSALARY 09/01/20-09/30/201,391.45
24409 JAMES H. DEFFENBAUGHSALARY 09/01/20-09/30/20620.32
24410 ROBERT C DUNNSALARY 09/01/20-09/30/20852.74
24411 HENRY A. MICHAELSALARY 09/01/20-09/30/20911.18
24412 LORI M MICHAELWAGES 09/01/20-09/30/2065.80
24413 SANDRA M. NUTTERSALARY 09/01/20-09/30/20588.79
24414 CENTURYLINKMONTHLY SERVICE160.99
24415 DOMINION EAST OHIOMONTHLY SERVICE75.13
24416 VERIZON WIRELESSMONTHLY SERVICE44.00
24417 RICOH USA INCCOPIER MAINTENANCE13.33
24418 QUALITY IPMONTHLY SERVICE/WIRE TIME CLOCK1,118.50
24419 PC REGIONAL PLANNINGZONING MAP UPDATE6.50
24420 PETTIGREW HARDWARERD REPAIRS81.98
24421 GORDON BROTHERS INCMONTHLY LEASE150.00
24422 CLEARWATER SYSTEMS INCFD SUPPLIES40.00
24423 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES942.79
24424 CARTER LUMBERCEMETERY REPAIRS34.99
24425 FIRE FORCE INCREPAIR SCBA58.00
24426 D & T P M & TRUCK REPAIR2013 PUMP TEST200.00
24427 KOKOSING MATERIALS INCROAD SUPPLIES1,100.61
24428 OTARMA SERVICE CENTERINSURANCE RENEWAL19,700.00
24429 OHIO EDISONMONTHLY SERVICE536.13
24430 TIM KOHLREIMBURSE BCI36.00
24431 COIA IMPLEMENT SALES INCMULCH ATTACHMENT – CEMETERY284.95
24432 JAMES DEFFENBAUGHREIMBURSE EBAY EXPENSES22.00              
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,527.29
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX481.96
EFT OPERSMONTHLY PENSION3,021.45
EFT OP&FMONTHLY PENSION2,264.13
EFT BUREAU OF WORKERS’ COMP2020 INSTALLMENT1,259.91
EFT ODJFS3RD QTR UNEMPLOYMENT TAX87.16

FISCAL OFFICER REPORT

  1. Presented September bank reconciliations, P.O.’s, and miscellaneous correspondence.
  2. Presented OTARMA Insurance Renewal.

RESOLUTION #20-148: Motion by Michael to renew OTARMA insurance at a cost of $19,700, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Presented Cemetery Assn CD close out form and estimated interest rates on new CD’s.

RESOLUTION #20-149: Motion by Deffenbaugh to purchase new CD for 24 months at an estimated rate of .50% per annum for $20,630.71 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported that they are receiving many calls on the tax levies that people do not understand why there are two and that they are renewals and not new taxes. Trustee Michael also stated that if the levies are not renewed we could not offer services at the level we are operating currently.
  2. Reported need for executive session to discuss possible employee discipline.

TRUSTEE DEFFENBAUGH

  1. Reported the cemetery fence have been picked up. Reported need to close E-bay account because E-bay took the fees from his personal savings and credit card accounts. FO reported the Township is set up to charge fees to Township credit card account.
  2. Announced his retirement from the Township Trustee position at December 31, 2020.

TRUSTEE DUNN

  1. Discussed Trick or Treat and set date and time. Residents who wish to participate should turn on porch light. All residents should abide by Governor’s guidelines.  Trunk or Treat has already been cancelled this year.

RESOLUTION #20-150: Motion by Dunn to set Trick or Treat for October 31, 2020 from 2pm to 4pm, residents that wish to participate should turn on porch light and all residents should follow the Governor’s guidelines, Trunk or Treat is cancelled this year, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-151: Motion by Dunn to purchase Halloween candy for the Fire Department to pass out estimated cost of $50, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included updates on zoning activities.
  2. Presented updated zoning map.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

RESOLUTION #20-152: Motion by Michael to approve 4700 repair expenditures estimated to be $6,000 by TSI, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-153: Motion by Michael to set Tim Kohl wages to $14.39 per TWP Part-time CDL driver approved January 2020, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

Captain Rob Swauger presented report.

  1. Written report presented which included department updates and purchase request.

RESOLUTION #20-154: Motion by Dunn to approve EMS supplies at an estimated cost of $1,500, which includes grant purchases estimated to be $679.95, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-155: Motion by Michael hire Lindsay Litsinger to the fire department pending background check, drug screen and physical, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-156: Motion by Michael hire Anthony Popio to the fire department pending background check, drug screen and physical, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-157: Motion by Dunn to approve preventative maintenance service on Ferno iNX and Ferno Stair Chair, iNX battery plus freight at an estimated cost of $829 plus freight, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-158: Motion by Michael enter into executive session at 7:55pm to discuss possible employee discipline, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Chairman Michael call the meeting back to order and reported there was nothing new to report.

Open Communication

None

Safety Issues

None

RESOLUTION #20-159: Motion by Michael to adjourn at 8:04 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                 

Unofficial Meeting Minutes 9/22/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 8, 2020 were approved as presented.

RESOLUTION #2020-139: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24381 RICKY D BENNETTWAGES 09/01/20-09/15/20288.36
24382 R. STEVEN COSS JRWAGES 09/01/20-09/15/201,845.23
24383 DONALD J LUTZWAGES 09/01/20-09/15/20467.96
24384 MARK E. GARVINWAGES 09/01/20-09/15/202,030.19
24385 CHELSEA L HARRISWAGES 09/01/20-09/15/20545.05
24386 NICHOLAS R LANSINGERWAGES 09/01/20-09/15/20718.45
24387 NICHOLAS H SCHRECKENGOSTWAGES 09/01/20-09/15/20216.39
24388 SHAWN A SCHRECKENGOSTWAGES 09/01/20-09/15/20222.15
24389 OHIO EDISONMONTHLY SERVICE620.39
24390 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24391 TIME WARNER CABLEMONTHLY SERVICE94.99
24392 UH EMS TRAININGEMT COURSE1,200.00
24393 24/7 MECHANICAL COSTATION REPAIRS165.90
24394 H LULI CONSTRUCTION COCHIP SEAL PROJECT42,360.00
24395 QUICK SERVICE WELDING & MACHINEREPAIRS 2013260.10
24396 ADVANCE AUTO PARTSFD REPAIRS264.27
24397 FARMERS NATIONAL BANKVISA PURCHASES982.35
24398 OHIO EDISONSTREET LIGHTS377.22
24399 VERIZON WIRELESSMONTHLY SERVICE7.04

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented cemetery deeds for signature.
  3. Presented 330-654-3497 phone landline transfer to cell phone invoice and requested monthly reimbursement for phone bill.
  4. Presented preliminary Annual Credit Card Report for review.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented resume from Timothy Kohl.

RESOLUTION #2020-140: Motion by Michael to hire Timothy Kohl as TWP CDL part-time employee pending drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Discussed meeting with Quality IP for quote on time clock wiring quote.

RESOLUTION #2020-141: Motion by Deffenbaugh to purchase  two Propunch timeclocks with 4 digit pin code plus software at a cost of $650 from Acroprint and hire Quality IP run wire at an estimated cost of $150, Fire Chief to run conduit, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Asked for any updates on 10699 Whippoorwill Rd.  Trustee Michael reported that the the foreclosure is in process and we should get an email on updates.
  • Reported that the purchaser of the fence had sold the fence. All we have to do is load the fence when the truck arrives.
  • Presented information from the State of Ohio regarding trick or treat and trunk or treat guidelines.
  • Presented Life force Closure authorizations.

RESOLUTION #2020-142: Motion by Deffenbaugh that we sign and date closure authorizations 18-0386, 19-0113B and 19-0226 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported he received a call for illegal dumping behind the garage from the Portage County Health Department.

TRUSTEE DUNN

  1. Discussed Trick or Treat and Trunk or Treat. No decisions have been made on Trick or Treat as Trustees will review state guidelines just received.

RESOLUTION #2020-143: Motion by Michael to cancel Trunk or Treat for this year, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Discussed reimbursing fiscal officer for phone used for township business. The landline will be transferred to flip phone at a current cost of $29.25 per month from Consumer Phone.

RESOLUTION #2020-144: Motion by Michael to reimburse fiscal officer monthly for 330-654-3497 at an estimated cost of $29.25 per month, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department activity.

RESOLUTION #2020-145: Motion by Michael to approve purchase three metal gas cans and extension cords  at an estimated cost of $250 from Tractor Supply and purchase welder leads at an estimated cost of $250 from Buckeye Welding, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

  1. No written report presented.

Safety Issues

Steve reported a complaint about no school zone warning on South bound John Thomas Road.  A child was nearly hit by a vehicle heading south on John Thomas.  Bob Dunn will have the school address the matter.

Open Communication

The Trustees would like to thank Don Lutz for his many years of service to the Township.

The Trustees would like to thank Nick Schreckengost and Nick Lansinger for extra detail and pride in their work.

RESOLUTION #20-146:  Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee