Unofficial Meeting Minutes 9/22/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 8, 2020 were approved as presented.

RESOLUTION #2020-139: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24381 RICKY D BENNETTWAGES 09/01/20-09/15/20288.36
24382 R. STEVEN COSS JRWAGES 09/01/20-09/15/201,845.23
24383 DONALD J LUTZWAGES 09/01/20-09/15/20467.96
24384 MARK E. GARVINWAGES 09/01/20-09/15/202,030.19
24385 CHELSEA L HARRISWAGES 09/01/20-09/15/20545.05
24386 NICHOLAS R LANSINGERWAGES 09/01/20-09/15/20718.45
24387 NICHOLAS H SCHRECKENGOSTWAGES 09/01/20-09/15/20216.39
24388 SHAWN A SCHRECKENGOSTWAGES 09/01/20-09/15/20222.15
24389 OHIO EDISONMONTHLY SERVICE620.39
24390 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24391 TIME WARNER CABLEMONTHLY SERVICE94.99
24392 UH EMS TRAININGEMT COURSE1,200.00
24393 24/7 MECHANICAL COSTATION REPAIRS165.90
24394 H LULI CONSTRUCTION COCHIP SEAL PROJECT42,360.00
24395 QUICK SERVICE WELDING & MACHINEREPAIRS 2013260.10
24396 ADVANCE AUTO PARTSFD REPAIRS264.27
24397 FARMERS NATIONAL BANKVISA PURCHASES982.35
24398 OHIO EDISONSTREET LIGHTS377.22
24399 VERIZON WIRELESSMONTHLY SERVICE7.04

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented cemetery deeds for signature.
  3. Presented 330-654-3497 phone landline transfer to cell phone invoice and requested monthly reimbursement for phone bill.
  4. Presented preliminary Annual Credit Card Report for review.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented resume from Timothy Kohl.

RESOLUTION #2020-140: Motion by Michael to hire Timothy Kohl as TWP CDL part-time employee pending drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Discussed meeting with Quality IP for quote on time clock wiring quote.

RESOLUTION #2020-141: Motion by Deffenbaugh to purchase  two Propunch timeclocks with 4 digit pin code plus software at a cost of $650 from Acroprint and hire Quality IP run wire at an estimated cost of $150, Fire Chief to run conduit, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Asked for any updates on 10699 Whippoorwill Rd.  Trustee Michael reported that the the foreclosure is in process and we should get an email on updates.
  • Reported that the purchaser of the fence had sold the fence. All we have to do is load the fence when the truck arrives.
  • Presented information from the State of Ohio regarding trick or treat and trunk or treat guidelines.
  • Presented Life force Closure authorizations.

RESOLUTION #2020-142: Motion by Deffenbaugh that we sign and date closure authorizations 18-0386, 19-0113B and 19-0226 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported he received a call for illegal dumping behind the garage from the Portage County Health Department.

TRUSTEE DUNN

  1. Discussed Trick or Treat and Trunk or Treat. No decisions have been made on Trick or Treat as Trustees will review state guidelines just received.

RESOLUTION #2020-143: Motion by Michael to cancel Trunk or Treat for this year, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Discussed reimbursing fiscal officer for phone used for township business. The landline will be transferred to flip phone at a current cost of $29.25 per month from Consumer Phone.

RESOLUTION #2020-144: Motion by Michael to reimburse fiscal officer monthly for 330-654-3497 at an estimated cost of $29.25 per month, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department activity.

RESOLUTION #2020-145: Motion by Michael to approve purchase three metal gas cans and extension cords  at an estimated cost of $250 from Tractor Supply and purchase welder leads at an estimated cost of $250 from Buckeye Welding, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

  1. No written report presented.

Safety Issues

Steve reported a complaint about no school zone warning on South bound John Thomas Road.  A child was nearly hit by a vehicle heading south on John Thomas.  Bob Dunn will have the school address the matter.

Open Communication

The Trustees would like to thank Don Lutz for his many years of service to the Township.

The Trustees would like to thank Nick Schreckengost and Nick Lansinger for extra detail and pride in their work.

RESOLUTION #20-146:  Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee