Meeting Minutes 8/25/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on August 11, 2020 were approved as presented.

RESOLUTION #2020-126: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24335 RICKY D BENNETTWAGES 08/01/20-08/15/20500.87
24336 R. STEVEN COSS JRWAGES 08/01/20-08/15/201,686.34
24337 DONALD J LUTZWAGES 08/01/20-08/15/20511.93
24338 MARK E. GARVINWAGES 08/01/20-08/15/201,898.00
24339 CHELSEA L HARRISWAGES 08/01/20-08/15/20395.11
24340 NICHOLAS R LANSINGERWAGES 08/01/20-08/15/20613.34
24341 TIME WARNER CABLEMONTHLY SERVICE94.99
24342 CONRAD’S DISPOSAL INCTRASH SERVICE44.00
24343 VOIDVOID0.00
24344 FARMERS NATIONAL BANKVISA PURCHASES326.15
24345 KOKOSING MATERIALS INCRD SUPPLIES2,133.18
24346 FIRE CATTFIRE HOSE/GROUND LADDER TESTING1,719.15
24347 ADVANCE AUTO PARTSRD SUPPLIES141.47
24348 ACTIVE 911 INCACTIVE 911 SUBSCRIPTION390.00
24349 FIRE FORCE INCNEW OFFICER HELMETS AND SHIELDS635.00
24350 PORTAGE CO. SOLID WASTE MANAGEMENT2020 RECYCLE FEE3,000.00
24351 CAREWORKSCOMPSTATE FUND SERVICES FOR RISK791.00
24352 VERIZON WIRELESSMONTHLY SERVICE7.02
24353 OHIO EDISONSTREET LIGHTS383.71

FISCAL OFFICER

  1. Presented P.O.’s.
  2. Presented CARES Act Information.  After a brief discussion regarding allowed expenditures, Palmyra will not be resolving to obtain CARES Act funding just to return it in the future.
  3. Presented Invoice from CAREWorksComp for Risk Services.

RESOLUTION #2020-127: Motion by Dunn to approve CAREWORKSCOMP Risk services at a cost of $791, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #2020-128: Motion by Michael to reactivate Fund 2902 Miscellaneous Special Revenue – Federal and Amend Estimated Revenues for Fund 2902 for $80,674.96, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-129: Motion by Michael, Upon Approval by the Portage County Budget Commission for increasing estimated revenues for Fund 2902, Amend Permanent Appropriations and Increase Fund 2902 in the amount of $80,674.96, including $78,898.71 for SCBA equipment and $1,776.25 for supplies, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed the fence sold on Ebay.  The fence has not been picked up yet. PC Prosecuting Attorney recommended giving him a date to pick it up.  If he misses the date to contact the PC Prosecuting Attorney.
  2. Discussed timesheets received filled out incorrectly or illegible.FO also pointed out that the Rd dept. time clock does not show correct dates.  FO will obtain an updated quote from Quality IP for a new time clock system.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department activity.

RESOLUTION #2020-130: Motion by Dunn to approve purchase of two mulching kits for the zero turn mowers at an estimated cost of $400 each, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-131: Motion by Michael to hire Ryan McDivitt to the fire department pending proper application, physical, drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-132: Motion by Michael to send Ryan McDivitt to EMT school at an estimated cost of $1,200 with the stipulation if he does not pass the physical, drug screen and background check Ryan McDivitt reimburses the Township for the EMT class, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-133: Motion by Michael to approve purchase of parts for 2017 at an estimated cost of $11.04 from Advance Auto Parts and purchase 2 -3# dead blow hammers at an estimated cost of $9.99 each from Harbor Freight and to approve Hose and ladder testing at a cost of $1,719.15, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #20-134:  Motion by Michael to adjourn at 10:21 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee