Meeting Minutes 8/25/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on August 11, 2020 were approved as presented.

RESOLUTION #2020-126: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24335 RICKY D BENNETTWAGES 08/01/20-08/15/20500.87
24336 R. STEVEN COSS JRWAGES 08/01/20-08/15/201,686.34
24337 DONALD J LUTZWAGES 08/01/20-08/15/20511.93
24338 MARK E. GARVINWAGES 08/01/20-08/15/201,898.00
24339 CHELSEA L HARRISWAGES 08/01/20-08/15/20395.11
24340 NICHOLAS R LANSINGERWAGES 08/01/20-08/15/20613.34
24341 TIME WARNER CABLEMONTHLY SERVICE94.99
24342 CONRAD’S DISPOSAL INCTRASH SERVICE44.00
24343 VOIDVOID0.00
24344 FARMERS NATIONAL BANKVISA PURCHASES326.15
24345 KOKOSING MATERIALS INCRD SUPPLIES2,133.18
24346 FIRE CATTFIRE HOSE/GROUND LADDER TESTING1,719.15
24347 ADVANCE AUTO PARTSRD SUPPLIES141.47
24348 ACTIVE 911 INCACTIVE 911 SUBSCRIPTION390.00
24349 FIRE FORCE INCNEW OFFICER HELMETS AND SHIELDS635.00
24350 PORTAGE CO. SOLID WASTE MANAGEMENT2020 RECYCLE FEE3,000.00
24351 CAREWORKSCOMPSTATE FUND SERVICES FOR RISK791.00
24352 VERIZON WIRELESSMONTHLY SERVICE7.02
24353 OHIO EDISONSTREET LIGHTS383.71

FISCAL OFFICER

  1. Presented P.O.’s.
  2. Presented CARES Act Information.  After a brief discussion regarding allowed expenditures, Palmyra will not be resolving to obtain CARES Act funding just to return it in the future.
  3. Presented Invoice from CAREWorksComp for Risk Services.

RESOLUTION #2020-127: Motion by Dunn to approve CAREWORKSCOMP Risk services at a cost of $791, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #2020-128: Motion by Michael to reactivate Fund 2902 Miscellaneous Special Revenue – Federal and Amend Estimated Revenues for Fund 2902 for $80,674.96, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-129: Motion by Michael, Upon Approval by the Portage County Budget Commission for increasing estimated revenues for Fund 2902, Amend Permanent Appropriations and Increase Fund 2902 in the amount of $80,674.96, including $78,898.71 for SCBA equipment and $1,776.25 for supplies, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed the fence sold on Ebay.  The fence has not been picked up yet. PC Prosecuting Attorney recommended giving him a date to pick it up.  If he misses the date to contact the PC Prosecuting Attorney.
  2. Discussed timesheets received filled out incorrectly or illegible.FO also pointed out that the Rd dept. time clock does not show correct dates.  FO will obtain an updated quote from Quality IP for a new time clock system.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department activity.

RESOLUTION #2020-130: Motion by Dunn to approve purchase of two mulching kits for the zero turn mowers at an estimated cost of $400 each, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-131: Motion by Michael to hire Ryan McDivitt to the fire department pending proper application, physical, drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-132: Motion by Michael to send Ryan McDivitt to EMT school at an estimated cost of $1,200 with the stipulation if he does not pass the physical, drug screen and background check Ryan McDivitt reimburses the Township for the EMT class, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-133: Motion by Michael to approve purchase of parts for 2017 at an estimated cost of $11.04 from Advance Auto Parts and purchase 2 -3# dead blow hammers at an estimated cost of $9.99 each from Harbor Freight and to approve Hose and ladder testing at a cost of $1,719.15, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #20-134:  Motion by Michael to adjourn at 10:21 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Meeting Minutes 8/11/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting July 28, 2020 were approved as presented.

RESOLUTION #20-118: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24308 RICKY D BENNETTWAGES 07/16/20-07/31/20517.55
24309 R. STEVEN COSS JRWAGES 07/16/20-07/31/202,004.12
24310 DONALD J LUTZWAGES 07/16/20-07/31/20379.85
24311 MARK E. GARVIN WAGES 07/16/20-07/31/202,375.86
24312 CHELSEA L HARRISWAGES 07/16/20-07/31/20382.17
24313 GREYSON C HENDERSONWAGES 07/16/20-07/31/20262.45
24314 NICHOLAS R LANSINGERWAGES 07/16/20-07/31/20490.85
24315 SHAWN A SCHRECKENGOSTWAGES 07/16/20-07/31/20168.38
24316 RYAN S SHANKLEWAGES 07/16/20-07/31/20184.02
24317 KATHLEEN S COFOJOHNSALARY 07/01/20-07/31/201,391.45
24318 JAMES H. DEFFENBAUGHSALARY 07/01/20-07/31/20620.32
24319 ROBERT C DUNNSALARY 07/01/20-07/31/20852.74
24320 HENRY A. MICHAELSALARY 07/01/20-07/31/20911.18
24321 SANDRA M. NUTTERSALARY 07/01/20-07/31/20588.79
24322 CENTURYLINKMONTHLY SERVICE168.20
24323 DOMINION EAST OHIOMONTHLY SERVICE72.18
24324 VERIZON WIRELESSMONTHLY SERVICE43.90
24325 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES301.96
24326 RICOH USA INCCOPIER MAINTENANCE12.59
24327 QUALITY IPMONTHLY SERVICE958.50
24328 TREASURER STATE OF OHIOAUDIT FEES348.50
24329 GORDON BROTHERS INCMONTHLY LEASE150.00
24330 PETTIGREW HARDWAREFD REPAIRS/SUPPLIES376.68
24331 ALLIANCE MOTORSFD REPAIRS41.30
24332 KOKOSING MATERIALSROAD SUPPLIES2,120.58
24333 OHIO EDISONMONTHLY SERVICE703.71
24334 CLEARWATER SYSTEMSFD SUPPLIES45.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX4,152.41
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX580.98
EFT OPERSMONTHLY PENSION3,154.32
EFT OP&FMONTHLY PENSION2,497.36
EFT BUREAU OF WORKERS’ COMP2020 INSTALLMENT1,259.91

FISCAL OFFICER REPORT

  1. Presented July bank reconciliations and P.O.’s.
  2. July receipts were $38,482.91.
  3. Presented 2021 Estimated Resources.

RESOLUTION #20-119: Motion by Dunn to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported need to make a Staples order for file folders and toner but wanted to know if the other departments needed anything.

RESOLUTION #20-120: Motion by Deffenbaugh to approve Staples purchases up to $400, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he spoke with Brett Bencze today and he has requested a title search for the 10699 Whippoorwill Rd.  He will let us know when he receives the report.
  2. Reported the cemetery fence sold on Ebay for $210 but the person that purchased the fence determined the fence was too small.  The dimensions of the fence were included in the listing.  Trustee Deffenbaugh suggested he sell the fence on Ebay if he does not want the fence.
  3. Presented a letter from Life Force Management requesting authorization to automatically adjust accounts.  The Trustees are not interested in this option due to previous requests that were changed by the board.
  4. Presented Life Force Closure Authorizations.

RESOLUTION #20-121: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0132, 18-0274, 18-055, 19-0059, 19-0066 and forward them for collection in accordance with township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported he received questions from residents regarding culverts and Steve took care of the issues.
  2. Thank Chief Garvin and the fire department for receiving the AFG grant to purchase SCBA’s.

RESOLUTION #20-122: Motion by Dunn to accept the 2019 AFG grant for $80,674.96 approve Township match of $4,033.75 totaling $84,708.71 and approving the purchase of new SCBA face masks totaling $84,708.71 seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning updates.

ROAD SUPERVISOR (not present)

  1. Written report presented which included updates on department activities.

RESOLUTION #20-123:  Motion by Michael to amend resolution 20-105 and increase the price of asphalt by $3 per ton, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

  1. Written report presented which included department updates and purchase request.

RESOLUTION #20-124: Motion by Michael to approve purchase of rear brake chamber for 2018 at a cost of $41.30 and purchase three batteries for 2016 at a cost of $253.23 from Advance Auto Parts and to renew subscription for Active911 at a cost of $390, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-125: Motion by Michael to adjourn at 7:41 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                     Robert Dunn, Trustee