Unofficial Meeting Minutes 6/18/2020

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 9, 2020 were approved as presented.

RESOLUTION #2020-87: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24238   RICKY D BENNETT WAGES 06/01/20-06/15/20 665.44
24239   R. STEVEN COSS JR WAGES 06/01/20-06/15/20 1,852.67
24240   DONALD J LUTZ WAGES 06/01/20-06/15/20 528.32
24241   MARK E. GARVIN WAGES 06/01/20-06/15/20 1,881.47
24242   CHELSEA L HARRIS WAGES 06/01/20-06/15/20 391.76
24243   NOLAN M KETTLE WAGES 06/01/20-06/15/20 111.20
24244   NICHOLAS R LANSINGER WAGES 06/01/20-06/15/20 386.03
24245   SHAWN A SCHRECKENGOST WAGES 06/01/20-06/15/20 248.81
24246   OHIO EDISON MONTHLY SERVICE 639.00
24247   TIME WARNER CABLE MONTHLY SERVICE 94.99
24248   CONRAD’S DISPOSAL INC TRASH SERVICE 44.00
24249   VERIZON WIRELESS MONTHLY SERIVCE 7.05
24250   CITY OF RAVENNA 2ND QTR DISPATCH FEES 5,243.43
24251   MIKE KEMBLE DBA DEERFIELD EXTERIORS CEMETERY CHAPEL LABOR 1,200.00
24252   LORI MICHAEL REIMBURSE POSTAGE 61.80
24253   DEERFIELD FARMS PARK/CEM SUPPLIES 71.00
24254   ADVANCE AUTO PARTS REPAIRS ROAD 82.24
24255   OHIO TIME CORPORATION SUPPLIES 20.06
24256   DIAMOND BUILDING SUPPLY INC CEMETERY FOOTER SUPPLIES 22.94
24257   FARMERS NATIONAL BANK VISA PURCHASES 713.14
24258   CHAPPELL & ZIMMER INC FOUNDATION SUPPLIES 675.00
24259   OHIO EDISON STREET LIGHTS 379.49

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Reported need to set budget hearing.

RESOLUTION #2020-88: Motion by Dunn to set 2021 budget Hearing July 7, 2020 at 9:30am, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-89: Motion by Dunn to approve additional $3,000 to finish Cemetery Chapel, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed 1-year contract with PC Recycling.

RESOLUTION #2020-90: Motion by Michael to enter into agreement with Portage County Solid Waste Management for the collection of recyclables for one year at a cost of $3,000, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Discussed Chip Seal project. Michael will contact count for more bid information.

RESOLUTION #2020-91: Motion by Michael to schedule a special meeting to discuss chip seal project immediately following Budget Hearing July 7, 2020 at 9:30 am, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported he visited the chapel.  The Board of Trustees would like to thank Steve Coss for his leadership and hard work on the Cemetery Chapel Building project. The Board discussed having a dedication plaque made.
  2. Discussed concerned citizen issue on Henderson Road.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR (not present)

  1. Written report presented which included department activity.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-92: Motion by Michael to approve purchase of a new mailbox at an estimated cost of $25 from Home Depot, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #2020-93: Motion by Michael enter into executive session to discuss employee discipline, employee compensation and land purchase, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Meeting called back to order at 8:18pm.

Trustee Michael reported there was nothing new to report.

RESOLUTION #20-94:  Motion by Michael to adjourn at 8:19p.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                       Robert Dunn, Trustee