Unofficial Minutes 5/12/20

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 28, 2020 were approved as presented.

RESOLUTION #20-72: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24156   RICKY D BENNETT WAGES 04/16/20-04/30/20 599.49
24157   R. STEVEN COSS JR WAGES 04/16/20-04/30/20 1,852.67
24159   MARK E. GARVIN  UAN 24158 WAGES 04/16/20-04/30/20 2,042.58
24160   CHELSEA L HARRIS UAN 24159 WAGES 04/16/20-04/30/20 232.96
24161   NICHOLAS R LANSINGER UAN 24160 WAGES 04/16/20-04/30/20 727.52
24162   NICHOLAS H SCHRECKENGOST UAN 24161 WAGES 04/16/20-04/30/20 191.16
24163   SHAWN A SCHRECKENGOST UAN 24162 WAGES 04/16/20-04/30/20 349.86
24164   KATHLEEN S COFOJOHN UAN 24163 SALARY 04/01/20-04/30/20 1,391.45
24165   JAMES H. DEFFENBAUGH UAN 24164 SALARY 04/01/20-04/30/20 620.32
24166   ROBERT C DUNN UAN 24165 SALARY 04/01/20-04/30/20 852.74
24167   HENRY A. MICHAEL UAN 24166 SALARY 04/01/20-04/30/20 911.18
24168   SANDRA M. NUTTER UAN 24167 SALARY 04/01/20-04/30/20 588.79
24158   CENTURYLINK UAN 24168 MONTHLY SERVICE 182.82
24169   DOMINION EAST OHIO MONTHLY SERVICE 167.03
24170   VERIZON WIRELESS MONTHLY SERVICE 43.87
24171   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 292.08
24172   RICOH USA INC COPIER MAINTENANCE 20.07
24173   OHIO EDISON MONTHLY SERVICE 545.40
24174   GORDON BROTHERS MONTHLY SERVICE 150.00
24175   CARTER LUMBER CHAPEL BLDG SUPPLIES 1,142.53
24176   BREATHING AIR SYSTEMS INC FD REPAIRS 625.81
24177   DIAMOND BUILDING SUPPLY INC CHAPEL BLDG/FD SUPPLIES 75.64
24178   GENERATOR SPECIALISTS INC GENERATOR 2016 2,411.43
24179   CHAPPELL & ZIMMERMAN INC PAD FOR GENERATOR 274.50
24180   AKRON CANTON WASTE OIL USED OIL PICKUP 150.00
24181   VFIS OF OHIO INSURANCE RENEWAL 880.00
24182   WESLEY ELECTRIC INC STATION GENERATOR 16,747.00
24183   QUALITY IP MONTHLY SERVICE/O365 968.50
24184   ADVANCE AUTO PARTS RD/CEM/PARK REPAIRS 287.20
24185   GOVERNMENT FORMS & SUPPLIES CEMETERY DEED BINDER 135.39
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,568.69
EFT   TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 521.43
EFT   OPERS MONTHLY PENSION 3,003.15
EFT   OP&F MONTHLY PENSION 2,334.48

FISCAL OFFICER REPORT

  1. Presented April bank reconciliations and P.O.’s.
  2. April receipts were $250,287.90.

RESOLUTION #20-73: Motion by Michael to accept ACH payments for ambulance billing fees, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported we need a resolution to obtain an estimate for chip seal from the PC Engineer’s office.

RESOLUTION #20-74: Motion by Dunn to request estimate for chip seal of cemetery, Whippoorwill TH129(A), Williams TH131(A), Cole, Mason and Depot, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes Michael-yes,

  • Discussed zoning meetings. Decided zoning meetings can resume in May as scheduled.

TRUSTEE DEFFENBAUGH

  1. Reported on an anonymous complaint regarding a port–a-john on a trailer on Whippoorwill Rd. Called Asst. Prosecuting Attorney for status of Whippoorwill property.  Asst. Pros. Att. Dropped title search and moved forward with collection of fines. Expects a court date in about a month.
  2. Reported that the Talk Switch extension was very hard to set up for new zoning secretary.  Reported Talk Switch is on a very old laptop and cannot be put on the server due to the ageof the program.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase request.

RESOLUTION #20-75: Motion by Dunn to purchase concrete for spring footers at an estimated cost of $675 from Chappell Zimmerman and flags at an estimated costof $762.50 from Carrot Top Inc., seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

  1. Written report presented.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #20-76: Motion by Dunn to approve 2020 yearly support fees for P.C. Urban Search $58.38 and Rescue Team and P.C. Hazmat team $612.99, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-77: Motion by Michael to adjourn at 7:52 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                                  |D\��E�����

Updated unofficial meeting minutes for 4/28/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 14, 2020 were approved as presented.

RESOLUTION #2020-64: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24141   RICKY D BENNETT WAGES 04/01/20-04/15/20 559.26
24142   R. STEVEN COSS JR WAGES 04/01/20-04/15/20 2,113.38
24143   DONALD J LUTZ WAGES 04/01/20-04/15/20 197.76
24144   MARK E. GARVIN WAGES 04/01/20-04/15/20 2,248.88
24145   NICHOLAS R LANSINGER WAGES 04/01/20-04/15/20 490.85
24146   SHAWN A SCHRECKENGOST WAGES 04/01/20-04/15/20 524.05
24147   OHIO EDISON STREET LIGHTS 370.26
24148   TIME WARNER CABLE MONTHLY SERVICE 94.99
24149   VOID VOID 0.00
24150   CONRAD’S DISPOSAL INC TRASH SERVICE 19.00
24151   FARMERS NATIONAL BANK VISA PURCHASES 803.20
24152   MORTON SALTINC ROAD SALT 1,747.07
24153   VERIZON WIRELESS MONTHLY SERVICE 7.05
24154   QUALITY IP FD LAPTOP 1,478.95
24155   ALLIANCE MOTORS INC REPAIRS 2018 110.86

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Discussed special receipts from BWC, OTARMA and Medicare.
  3. Presented Fire Levy’s up for renewal in November.

RESOLUTION #2020-65: Motion by Dunn  WHEREAS, the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of the Township of Palmyra, Portage County, Ohio; WHEREAS, a resolution declaring the necessity of levying a tax under RC 5705.19 (I) outside the ten-mill limitation must be passed and certified to the county auditor of Portage County in order to permit the Board of Trustees to consider the levy of such a renewal tax and must request the county auditor certify to the Board of Trustees the total current tax valuation of the Township of Palmyra, and the dollar amount of revenue that would be generated by a 2mill renewal levy; and  WHEREAS, currently there is a 2 mill levy in excess of the ten mill limitation for the benefit of Palmyra Township for the purpose of “fire and EMS” services as set forth more fully in R.C. 5705.19(I), which was a levy placed before the electorate in 2016, and a renewal thereof requires a vote of the people pursuant to R.C. 5705.19(I), R.C. 5705.191, and R.C. 5705.25. RESOLVED, by the Board of Trustees, two-thirds of all members elected thereto concurring, that it is necessary to levy a renewal of two(2) mill, to constitute a tax in excess of the ten mill limitation levied upon the entire territory of the Township of Palmyra and for the benefit of the Township of Palmyra under R.C. 5705.19(I) for the following purpose:                For providing and maintaining fire apparatus, mechanical resuscitators, underwater rescue     and recovery equipment, or other fire equipment and appliances, buildings and sites       therefore, or sources of water supply and materials therefore, for the establishment and                 maintenance of lines of fire-alarm communications,         for the payment of firefighting             companies  or                 permanent, part-time or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the                 same, including the payment of          any employer         contributions required for such personnel under section 145.48 or 742.34 of                 the Revised Code, for the purchase of ambulance equipment, for the provision of      ambulance, paramedic, or other emergency medical services operated by a fire   department or firefighting company, or the payment of other related costs.  As provided by Ohio Revised Code Section 5705.19(I) at a rate not to exceed two (2) mills for each one dollar of valuation, for the tax years 2021, 2022, 2023, 2024, 2025. RESOLVED, that the levy be placed upon the tax list commencing in 2021 and first due in calendar year 2022 in compliance with Ohio Revised Code section 5705.34, if a majority of the electors voting thereon vote in favor thereof and, RESOLVED, that the question of such tax levy shall be submitted to the electors of the Township of Palmyra in its entirety, at the election to be held therein on November 3, 2020 and, RESOLVED, that the Fiscal Officer is hereby directed to certify a copy of the resolution to the county auditor and that the county auditor certify to this board of trustees the total current tax valuation of the Township of Palmyra and the dollar amount of revenue that would be generated by a renewal levy of 2 mill if approved by the electors and; RESOLVED, that the Board of Trustees finds and determines that all formal actions of this Board concerning and related to the adoption of this Resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meetings open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code. Seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-66: Motion by Dunn  WHEREAS, the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of the Township of Palmyra, Portage County, Ohio; WHEREAS, a resolution declaring the necessity of levying a tax under RC 5705.19 (I) outside the ten-mill limitation must be passed and certified to the county auditor of Portage County in order to permit the Board of Trustees to consider the levy of such a renewal tax and must request the county auditor certify to the Board of Trustees the total current tax valuation of the Township of Palmyra, and the dollar amount of revenue that would be generated by a 2mill renewal levy; and  WHEREAS, currently there is a 2 mill levy in excess of the ten mill limitation for the benefit of Palmyra Township for the purpose of “fire and EMS” services as set forth more fully in R.C. 5705.19(I), which was a levy placed before the electorate in 2016, and a renewal thereof requires a vote of the people pursuant to R.C. 5705.19(I), R.C. 5705.191, and R.C. 5705.25.

                RESOLVED, by the Board of Trustees, two-thirds of all members elected thereto concurring, that it is necessary to levy a renewal of two(2) mill, to constitute a tax in excess of the ten mill limitation levied upon the entire territory of the Township of Palmyra and for the benefit of the Township of Palmyra under R.C. 5705.19(I) for the following purpose: For providing and maintaining fire apparatus, mechanical resuscitators, underwater rescue                 and recovery equipment, or other fire equipment and appliances, buildings and sites               therefore, or sources of water supply and materials therefore, for the establishment and     maintenance of lines of fire-alarm communications,         for the payment of firefighting             companies  or       permanent, part-time or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the        same, including the payment of          any employer         contributions required for such personnel under section 145.48 or 742.34 of       the Revised Code, for the purchase of ambulance equipment, for the provision of      ambulance, paramedic, or other emergency medical services operated by a fire department or firefighting company, or the payment of other related costs.  As provided by Ohio Revised Code Section 5705.19(I) at a rate not to exceed two (2) mills for each one dollar of valuation, for the tax years 2021, 2022, 2023, 2024, 2025. RESOLVED, that the levy be placed upon the tax list commencing in 2021 and first due in calendar year 2022 in compliance with Ohio Revised Code section 5705.34, if a majority of the electors voting thereon vote in favor thereof and, RESOLVED, that the question of such tax levy shall be submitted to the electors of the Township of Palmyra in its entirety, at the election to be held therein on November 3, 2020 and, RESOLVED, that the Fiscal Officer is hereby directed to certify a copy of the resolution to the county auditor and that the county auditor certify to this board of trustees the total current tax valuation of the Township of Palmyra and the dollar amount of revenue that would be generated by a renewal levy of 2 mill if approved by the electors and; RESOLVED, that the Board of Trustees finds and determines that all formal actions of this Board concerning and related to the adoption of this Resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meetings open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code. Seconded by Deffenbaugh

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported a title search is being conducted on property on Whippoorwill Rd and that is the first step in the foreclosure process.

RESOLUTION #2020-67: Motion by Deffenbaugh to approve expenditure of title search of Whippoorwill road property, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included department activity.
  2. Discussed router for garage.

RESOLUTION #2020-68: Motion by Dunn to approve purchase of Netgear Wireless Router, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

  1. Written report presented.

RESOLUTION #2020-69: Motion by Deffenbaugh to provide approval to the Portage County Land Bank to remove the structure at 10260 Tallmadge Rd, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-70: Motion by Deffenbaugh to purchase replacement part for 2018 at an estimated cost of $110.86 from Alliance Motors seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Discussed SAFER grant.  Chief presented option for hiring two full-time employees to cover station seven days per week. Deffenbaugh presented alternate plan to staff station seven days per week.  Due to the requirements of the grant and the pandemic, it was decided to hold off on applying for this grant at this time.

Safety Issues

Mary and Don Burt were present to discuss issues at property on Whippoorwill Rd.  Trustees reported what has been done resulting in fines that are not being paid to the current foreclosure process on the property.

Open Communication

None

RESOLUTION #20-71:  Motion by Michael to adjourn at 10:48 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee p