2020 Easter Egg Hunt Canceled

Due to the Governor’s orders regarding the COVID-19 concerns we will sadly need to cancel the Palmyra Easter Egg Hunt that was scheduled on 4/4/2020.

Unofficial Meeting Minutes for 3/24/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 10, 2020 were approved as presented.

RESOLUTION #2020-46: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24089   RICKY D BENNETT WAGES 03/01/20-03/15/20 588.87
24090   R. STEVEN COSS JR WAGES 03/01/20-03/15/20 1,730.23
24091   DONALD J LUTZ WAGES 03/01/20-03/15/20 601.71
24092   MARK E. GARVIN WAGES 03/01/20-03/15/20 2,002.56
24093   CHELSEA L HARRIS WAGES 03/01/20-03/15/20 218.00
24094   NOLAN KETTLE WAGES 03/01/20-03/15/20 543.60
24095   NICHOLAS R LANSINGER WAGES 03/01/20-03/15/20 284.51
24096   SHAWN A SCHRECKENGOST WAGES 03/01/20-03/15/20 373.69
24097   OHIO EDISON STREET LIGHTS 366.84
24098   TIME WARNER CABLE MONTHLY SERVICE 94.99
24099   VERIZON WIRELESS MONTHLY SERVICE 7.05
24100   CONRAD’S DISPOSAL INC TRASH SERVICE 69.00
24101   CARTER LUMBER CHAPEL BLDG SUPPLIES 1,760.81
24102   FARMERS NATIONAL BANK VISA PURCHASES 2,049.30
24103   UH EMS INSTITUTE ½ ADVANCED EMT COURSE 1,250.00

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. February receipts were $16,775.15.
  3. Requested reimbursement for telephone expenses due to business closure.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented certified road mileage.

RESOLUTION #2020-47: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2019, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Briefly discussed time clock. Trustees would like to move forward with the card option instead of fingerprint option. Will get cost information for next meeting.
  2. Reported he was ready to move forward with zoning secretary applications.

RESOLUTION #2020-48: Motion by Deffenbaugh to hire Lori Michael as zoning secretary, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-Abstain.

  • Reported that Bill Steiner did not send a one-year recycling contract is on hold.
  • Reported the Commissioners’ were to hold four public hearings on the proposed rates for recycling and the cost will be billed to the residents. These public hearings have been cancelled.
  • Reported per Bill Steiner that some of the Township’s have cancelled spring clean-up.  Trustees did not make a decision to cancel spring cleanup yet and will wait to see how things are going with the COVID -19 virus.
  • Reported that Portage Recycling is applying for a grant for 2021 for collecting tires.  No tires will be collected in 2020.
  • Reported the complaint on a draining issue at 3749 Mahoning Rd was due to a pipe on a resident’s property.
  • Discussed zoning meetings during this crisis.

RESOLUTION #2020-49: Motion by Dunn to cancel the April Zoning meetings, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE DUNN

  1. Discussed the Easter Egg Hunt.

RESOLUTION #2020-50: Motion by Dunn to cancel the Easter Egg Hunt due to concerns of the virus and people gathering, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported a resident who wants to purchase the Depot and fix it up contacted him.  The Township does not own the Depot, it is owned by a private individual.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included department activity.
  2. Reported the Chapel is almost finished and the trustees will need to decide the fees for use of the  Cemetery Chapel.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-51: Motion by Dunn to purchase station generator 30kw natural gas fueled 200-amp complete with auto start transfer switch insulated from Wesley Electric at an estimated cost of $16,747.00 seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-52: Motion by Michael to purchase generator for 2016 2400 HydroMax Generator Model #HM-240  at an estimated cost of $2,411.43 seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-53: Motion by Michael to close the station to non-essential personnel effective immediately, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

  1. No report presented.

Safety Issues

None

Open Communication

None

RESOLUTION #20-54:  Motion by Michael to adjourn at 10:32 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________ James Deffenbaugh, Trustee                                                       Robert Dunn, Tr t

Unofficial Minutes 3/10/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 25, 2020 were approved as presented.

RESOLUTION #20-43: Motion by Dunn to approve and pay the bills, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

24060   RICKY D BENNETT WAGES 02/16/20-02/29/20 411.89
24061   R. STEVEN COSS JR WAGES 02/16/20-02/29/20 1,909.01
24062   DONALD J LUTZ WAGES 02/16/20-02/29/20 404.26
24063   MARK E. GARVIN WAGES 02/16/20-02/29/20 1,961.27
24064   CHELSEA L HARRIS WAGES 02/16/20-02/29/20 374.86
24065   NOLAN KETTLE WAGES 02/16/20-02/29/20 484.31
24066   SHAWN A SCHRECKENGOST WAGES 02/16/20-02/29/20 241.39
24067   ROBERT SWAUGER WAGES 02/16/20-02/29/20 149.20
24068   KATHLEEN S COFOJOHN SALARY 02/01/20-02/29/20 1,396.21
24069   JAMES H. DEFFENBAUGH SALARY 02/01/20-02/29/20 620.32
24070   ROBERT C DUNN SALARY 02/01/20-02/29/20 851.91
24071   HENRY A. MICHAEL SALARY 02/01/20-02/29/20 911.18
24072   SANDRA M. NUTTER SALARY 02/01/20-02/29/20 588.79
24073   DOMINION EAST OHIO MONTHLY SERVICE 279.50
24074   VERIZON WIRELESS MONTHLY SERVICE 43.90
24075   RICOH USA INC COPIER MAINTENANCE 17.93
24076   QUILITY IP MONTHLY SERVICE 938.50
24077   PETTIGREW HARDWARE STATION REPAIRS 512.85
24078   CITY FO RAVENNA DISPATCH FEES    5,243.43
24079   PORTAGE CO SOLID WASTE MANAGEMENT RECYCLE CHARGE 2020 (HOLD NO AGREEMENT IN PLACE) 3,000.00
24080   A M DOOR & SUPPLY REPLACE GARAGE DOORS 1,296.00
24081   THE RECORD COURIER LEGAL NOTICES AND EMPLOYMENT ADVERTISEMENT 303.75
24082   NYTOA TATICAL TRAINING FOR 2 599.98
24083   PORTAGE CO COMBINED HEALTH DISTRICT SEMI PUBLIC WASTE WATER TREATMENT FEE 275.00
24084   PRAXIAR DISTRIBUTION INC EMS SUPPLIES 189.55
24085   STEVE COSS REIMBURSE NAILS FOR CHAPEL 43.44
24086   TREASURER STATE OF OHIO DRIVING RECORD REQUEST 130.00
24087   CENTURYLINK MONTHLY SERVICE 169.92
24088   OHIO EDISON MONTHLY SERVICE 618.44
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,698.30
EFT   TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 546.37
EFT   OPERS MONTHLY PENSION 3,253.49
EFT   OP&F MONTHLY PENSION 2,065.51
EFT   BWC 2020 INSTALLMENT 1,259.91

FISCAL OFFICER REPORT

  1. Presented February bank reconciliations and P.O.’s..
  2. Presented zoning secretary applications.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed Health District meeting and reported he could not attend and hoped Bob or Jim could attend. The purpose of the meeting was to elect the board of directors. 
  2. Reported that a complaint about the intersection of 225 and Cableline Rd was under control of the state.  The state said there are not enough fatalities at the location to warrant additional measures other than the current stop sign.
  3. Reported he discussed roadside mowing with Ed Samec Paris Township Trustee. 

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase request.
  2. Discussed insurance adjuster reports from storm damage.

RESOLUTION #20-44: Motion by Dunn to hire Deerfield Exterior LLC to replace roof on garage and concession stand at an estimated cost of $9,500 and $1,300 respectively due to storm damage, seconded by Michael.

Roll Call:  Michael-yes, Dunn-yes.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF

  1. Written report presented which included updates.
  2. Discussed protocol for Coronavirus from 911 calls to transport to cleanup from transport.

Open Communication

None

Safety Issues

Steve Coss reported he spoke with Jim and there will be no tires taken at cleanup.

RESOLUTION #20-45: Motion by Michael to adjourn at 7:59 pm seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                            

Legal notice for Zoning meetings

Palmyra Township Board of Zoning Commissions regular meetings will be held at 7:00PM on the second Thursday of each month. The Palmyra Township Board of Zoning Appeals meet on the 4th Thursday of each month at 7:00 pm only as needed. All meetings held at the Palmyra Fire Station, 3956 State Route 225, Diamond, OH 44412

Unofficial Meeting Minutes for 2/25/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 11, 2020 were approved as presented.

RESOLUTION #2020-36: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24040-24042   VOID VOID 0.00
24043   RICKY D BENNETT WAGES 02/01/20-02/15/20 434.14
24044   R. STEVEN COSS JR WAGES 02/01/20-02/15/20 2,385.73
24045   DONALD J LUTZ WAGES 02/01/20-02/15/20 566.18
24046   MARK E. GARVIN WAGES 02/01/20-02/15/20 1,874.48
24047   CHELSEA L HARRIS WAGES 02/01/20-02/15/20 180.65
24048   NOLAN KETTLE WAGES 02/01/20-02/15/20 939.83
24049   SHAWN A SCHRECKENGOST WAGES 02/01/20-02/15/20 603.08
24050   OHIO EDISON STREET LIGHTS 366.84
24051   TIME WARNER CABLE MONTHLY SERVICE 94.99
24052   VERIZON WIRELESS MONTHLY SERVICE 7.07
24053   CONRAD’S DISPOSAL INC TRASH SERVICE 44.00
24054   FARMERS NATIONAL BANK VISA PURCHASES 83.33
24055   UH EMS INSTITUTE EMT BASIC COURSE X 2 2000.00
24056   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 370.58
24057   MYERS EQUIPMENT CORP REPAIRS 4700 495.24
24058   DIAMOND BUILDING SUPPLY REPAIRS – SHOP DOORS 9.19
24059   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,138.50

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Reported Palmyra was approved for the NOPEC Energizing Communities grant for expenditures including installing insulation in the Cemetery Chapel and converting to LED lighting in the Township buildings.
  3. Was sworn in as Fiscal Officer for 4/1/20-3/31/24 term.

Ben Gardener of Quality IP presented options for a new time clock system with two stations and badges per Trustees request.  Ben also answered questions regarding a Voice over IP phone system.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported Dominion would be checking for gas leaks.

TRUSTEE DEFFENBAUGH

  1. Gordon working on water system at this time.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included department activity.
  2. Discussed what expenditures were needed to finish Cemetery Chapel.

RESOLUTION #2020-37: Motion by Michael to approve material and labor to finish chapel including insulation, ceiling, fascia, soffit and cedar wrap at an estimated cost of $6,200, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-38: Motion by Michael to accept resignation of Andrea Wilson Redfearn from the fire department effective 2/25/20, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-39: Motion by Michael to accept resignation of Chelsea Harris from Lieutenant Position of the fire department effective 2/25/20, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-40: Motion by Michael to approve Robert Swauger to the position of Captain of Fire Department, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-41: Motion by Michael to approve Brian Kelderhouse to the position of Lieutenant of Fire Department, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

  1. No report presented.

Safety Issues

None

Open Communication

None

RESOLUTION #20-42:  Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee s”,”content-analysis.language-notice”:”Your site language is set to {language}.”,”content-analysis.language-notice-contact-admin”:”Your site language is set to {language}. If this is not correct, contact your site administrator.”,”content-analysis.highlight”:”Highlight this result in the text”,”content-analysis.nohighlight”:”Remove highlight from the text”,”content-analysis.disabledButton”:”Marks are disabled in current view”,”a11yNotice.opensInNewTab”:”(Opens in a new browser tab)”},”isRtl”:””,”isPremium”:””,”addKeywordUpsell”:{“title”:”Would you like to add more than one keyphrase?”,”intro”:”Great news: you can, with {{link}}Yoast SEO Premium{{\/link}}!”,”link”:”https:\/\/yoa.st\/pe-premium-page?php_version=7.4&platform=wordpress&platform_version=5.2.5&software=free&software_version=11.5&days_active=>30″,”other”:”Other benefits of Yoast SEO Premium for you:”,”buylink”:”https:\/\/yoa.st\/add-keywords-popup?php_version=7.4&platform=wordpress&platform_version=5.2.5&software=free&software_version=11.5&days_active=>30″,”buy”:”Get Yoast SEO Premium”,”small”:”1 year free support and updates included!”,f