Unofficial Meeting Minutes 1/28/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on January 8 2020 were approved as presented.

RESOLUTION #2020-15: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23975   RICKY D BENNETT WAGES 01/01/20-01/15/20 384.02
23976   R. STEVEN COSS JR WAGES 01/01/20-01/15/20 1,956.16
23977   DONALD J LUTZ WAGES 01/01/20-01/15/20 506.04
23978-23982   VOID VOID 0.00
23983   MARK E. GARVIN WAGES 01/01/20-01/15/20 2,241.85
23984   CHELSEA L HARRIS WAGES 01/01/20-01/15/20 164.06
23985   GREYSON HENDERSON WAGES 01/01/20-01/15/20 123.04
23986   NOLAN KETTLE WAGES 01/01/20-01/15/20 855.36
23987   NICHOLAS H SCHRECKENGOST WAGES 01/01/20-01/15/20 219.54
23988   OHIO EDISON MONTHLY SERVICE 735.20
23989   TIME WARNER CABLE MONTHLY SERVICE 94.99
23990   VERIZON WIRELESS MONTHLY SERVICE 7.05
23991   PALMYRA LITTLE VILLAGESHOPPER FUEL PURCHASES 758.19
23992   UH OCCUPATIO0NAL HEALTH PORTAGE DOT DRUG SCREEN 55.00
23993   MCMASTER-CARR FD REPAIRS 28.39
23994   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 919.74
23995   HEALAMERICA PA REFUNDS REFUND AMBULANCE FEES 362.01
23996   BURNHAM & FLOWER INS GROUP FISCAL OFFICER BOND 767.00
23997   WARREN FIRE EQUIPMENT ` FD MAINTENANCE 547.14
23998   WARREN SPRING CO LLC 4700 REPAIRS 44.31
23999   TREASURER STATE OF OHIO COOP PURCHASE FEE 100.00
24000   CONRAD’S DISPOSAL INC MONTHLY SERVICE 44.00
24001   FARMERS NATIONAL BANK VISA PURCHASES 125.04
24002   MITCHELL COMMUNICATIONS INC REPAIRS 2011 129.20
24003   GARRO TIRE & AUTOMOTIVE SERVICE TIRES 3500 1,088.52
24004   VOID VOID 0.00
24005   OHIO EDISON STREET LIGHTS 364.91
24006   ANGELINA WILHELM REIMBURSE BACKGROUND CHECK 73.00
EFT   BUREAU OF WORKERS’ COMPENSATION 2019 TRUE-UP 530.00

FISCAL OFFICER

  1. Presented December bank reconciliation, P.O.’s and miscellaneous correspondence.
  2. Reported December receipts were $26,312.41.
  3. Reported the 2020 NOPEC Sponsorship grant was awarded to cover the Easter Egg Hunt and Trunk or Treat expenditures.
  4. Discussed NOPEC Energized Community grant for 2020.

RESOLUTION #2020-16: Motion by Michael WHEREAS, the Township of Palmyra, Ohio (the “GRANTEE”) is a member of the Northeast Ohio Public Energy Council (“NOPEC”) and is eligible for one or more NOPEC Energized Community Grant(s) for 2020 (“NEC Grant(s)”) as provided for in the NEC Grant Program guidelines; and WHEREAS, the GRANTEE wishes to enter into a Grant Agreement with NOPEC, Inc. in substantially the form presented to this Council to receive one or more NEC Grant(s); and  NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE TOWNSHIP TRUSTEES OF PALMYRA, COUNTY OF PORTAGE, AND STATE OF OHIO, THAT: SECTION 1.  This Board of Trustees of the GRANTEE (the “Board”) finds and determines that it is in the best interest of the GRANTEE to enter into the Grant Agreement to accept the NEC Grant(s) for 2020, and authorizes the Board Chairman to execute the Grant Agreement to accept the NEC Grant(s) funds. SECTION 2.  This Board finds and determines that all formal actions of this Board of Trustees concerning and relating to the adoption of this Resolution and of any committees that resulted in those formal actions were in meetings open to the public in compliance with the law.           SECTION 3.  This Resolution is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the GRANTEE; wherefore, this Resolution shall be in full force and effect immediately upon its adoption and approval by the Chairman of the GRANTEE. Motion seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Bill Steiner was at the meeting to discuss the future of recycling in Portage County. Trustees do not want to commit to a 5-year agreement until the County decides what the pay structure will be.  Bill will work on getting the Township a one-year agreement.

Brett Bencze Portage County Assistant Prosecuting Attorney asked if the Board would like to enter into executive session to discuss legal matters.

RESOLUTION #2020-17: Motion Deffenbaugh to enter into executive session to discuss legal matters, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

Chairman Michael called the meeting back to order.

RESOLUTION #2020-18: Motion by Michael to request the Portage County Prosecutors office to start looking into foreclosure process for Whippoorwill Road property, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Brian from Hercules LED presented a quote for $10,612.78 to convert existing lighting to LED lighting.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects.
  2. Discussed storm damage to Township property resulting from storm January 12, 2020.
  3. Discussed accident at Robison cemetery.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel updates, training and apparatus status.
  2. Discussed quotes for water softener equipment.

RESOLUTION #2020-19: Motion by Michael to lease water softener equipment from Gordon Bros. with an installation cost of $250 and a monthly lease costing $150 per month, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-20: Motion by Dunn to approve purchase of replacement door at an estimated cost of $250 plus shipping from American Truckboxes and approve diagnosis of generator problem at an estimated cost of $100 per hour plus mileage and approve replacement antenna on 2011 at a cost of $129.20 from Mitchell Communications and replacement bus fuss on 2016 generator at an estimated cost of $20.80 plus shipping from McMaster-Carr, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #2020-21: Motion by Michael to approve Basic EMT training for Wilhelm and Shankle at a cost of $1,000 each at UH Portage, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-22: Motion by Deffenbaugh to approve Garvin and Harris to attend EMS Tactical Conference  at a cost of $300 each  plus hotel estimated cost of $580 for 5 nights, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

ZONING INSPECTOR (not present)

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported that Regional Planning is taking care of the census.
  2. Reported reduction of load limits 35% on all County and Township Roads in Portage County effective 1/31/2020

TRUSTEE DEFFENBAUGH

  1. Briefly discussed request for reduction in ambulance fees.  This is not our policy and denied the request.  FO Cofojohn will inform Life Force.

RESOLUTION #2020-23: Motion by Deffenbaugh to not accept reduced ambulance fee, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported he referred the time clock search to Quality IP because he was not able to determine compatibility with our software.

Safety Issues

None

Open Communication

None

RESOLUTION #20-24:  Motion by Michael to adjourn at 11:21 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

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