Unofficial Meeting Minutes 12/10/2019

Regular meeting called to order at 9:30a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting November 26, 2019 were approved as presented.

RESOLUTION #19-­170: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23884   SKEENS, DANIEL & STEPHANIE FIRE LOSS CLAIM REIMBURSEMENT 3,447.60
23885-23887   VOID VOID 0.00
23888   RICKY D BENNETT WAGES 11/16/19-11/30/19 558.99
23889   R. STEVEN COSS JR WAGES 11/16/19-11/30/19 2,006.85
23890   DONALD J LUTZ WAGES 11/16/19-11/30/19 573.17
23891   PAULA BAUGHMAN RESPONDER TIME 7.85
23892   MATTHEW K BENNETT RESPONDER TIME 151.05
23893   CHARLES D CAMPBELL RESPONDER TIME 178.88
23894   LINDSAY Y DAVIS WAGES 11/16/19-11/30/19 349.81
23895   MARK E. GARVIN WAGES 11/16/19-11/30/19 2,058.98
23896   CHELSEA L HARRIS WAGES 11/16/19-11/30/19 436.70
23897   GREYSON C HENDERSON WAGES 11/16/19-11/30/19 126.82
23898   BRIAN K KELDERHOUSE RESPONDER TIME 37.26
23899   NOLAN KETTLE RESPONDER TIME 127.72
23900   NICHOLAS LANSINGER RESPONDER TIME 172.17
23901   LISA SCHRECKENGOST RESPONDER TIME 133.45
23902   NICHOLAS H SCHRECKENGOST WAGES 11/16/19-11/30/19 199.35
23903   SHAWN A SCHRECKENGOST RESPONDER TIME 64.77
23904   RYAN S SHANKLE RESPONDER TIME 143.27
23905   ROBERT SWAUGER RESPONDER TIME 225.98
23906   BRANDON C ZACK RESPONDER TIME 239.88
23907   KATHLEEN S. COFOJOHN SALARY 11/01/19-11/30/19 1,397.63
23908   JAMES H. DEFFENBAUGH SALARY 11/01/19-11/30/19 620.98
23909   ROBERT C DUNN SALARY 11/01/19-11/30/19 825.94
23910   HENRY A. MICHAEL SALARY 11/01/19-11/30/19 910.78
23911   SANDRA M. NUTTER SALARY 11/01/19-11/30/19 581.48
23912   CENTURYLINK MONTHLY SERVICE 159.04
23913   DOMINION EAST OHIO MONTHLY SERVICE 227.84
23914   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23915   VERIZON WIRELESS MONTHLY SERVICE 43.95
23916   RICOH USA INC COPIER MAINTENANCE 12.83
23917   FIRE FORCE INC TURNOUT GEAR/BALLISTICS EQUIP 10,507.60
23918   CARTER LUMBER CHAPEL BLDG SUPPLIES 11,426.79
23919   D & J RENOVATIONS LLC CHAPEL ROOFING LABOR 3,000.00
23920   CITY OF RAVENNA DISPATCH FEES 3,825.00
23921   COIA IMPLEMENT SALES CHAIN SAW 375.96
23922   TREASURER OF STATE UAN FEES 762.00
23923   PETTIGREW HARDWARE FD SUPPLIES 37.56
23924   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 2,044.19
23925   EMERGENCY MEDICAL PRODUCTS EMS SUPPLIES 832.72
23926   CLEARWATER SYSTEMS INC FD SUPPLIES 40.00
23927   SCHORY BUILDERS SUPPLY CHAPEL BLDG SUPPLIES 3,176.14
23928   FLORIDA STATE DIST. UNIT CHILD SUPPORT 90.31
23929   A & M DOOR & SUPPLY CO DOORS – CHAPEL 3,782.00
23930   JONLESTER CARPENTRY LLC FRAMING LABOR 6,500.00
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,663.80
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 537.08
EFT   OPERS MONTHLY PENSION 3,251.23
EFT   OP&F MONTHLY PENSION 2,116.60
EFT   BWC 2020 INSTALLMENT 1,259.91

FISCAL OFFICER REPORT

  1. Presented November bank reconciliations, B.C.’s and P.O.’s and miscellaneous correspondence.
  2. Reported November receipts were $50,882.35.
  3. Reported need to amend permanent appropriations within funds 1000 and 2192

RESOLUTION #19-­171: Motion by Dunn to amend permanent appropriations within Fund 1000 and Fund 2192 as follows: Increase 1000-130-150 by $90 and decrease 1000-130-211 by $40 and decrease 1000-130-212 by $50 and increase 2192-110-400 by $8,000 and decrease 2192-110-323 by $8,000 and increase 2192-220-400 by $6,000 and decrease 2192-220-323 by $6,000 seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported need to approve roofing labor retroactively to 8/27/19.

RESOLUTION #19-­172: Motion by Michael to approve D & J Renovations LLC to provide labor to roof the chapel in the amount of $3,000 retroactive to 8/27/19, seconded by Dunn.

Roll Call: Michael -yes, Dunn-yes, Deffenbaugh -yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed resignation of Kathleen Cofojohn from zoning secretary position.

RESOLUTION #19-­173: Motion by Michael to accept resignation of Kathleen Cofojohn from zoning secretary position effective 3/31/19, seconded by Dunn.

Roll Call: Michael -yes, Dunn-yes, Deffenbaugh -yes.

  • Reported he spoke with Hercules LED Lighting and they will contact Steve to get an estimate.
  • Presented plaque for 20 years of service from NOPEC.

TRUSTEE DEFFENBAUGH

  1. Presented Life Force Closure Authorizations.

RESOLUTION #19-­174: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0176, 18-0243, 18-0336 and 18-0356 and forward them for collection in accordance with the Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported we had 29 calls last month and 14 were mutual aid.
  • Discussed recycling contract.  Bill Steiner was supposed to make a presentation at the November Trustee meeting but the PC commissioners asked him not to attend, as they do not know which way they want to proceed with future billing.  Trustees decided not to sign the recycling contract that covers the next 5 years until more is known on the future of recycling.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included, purchase requests, equipment and personnel status.

RESOLUTION #19-­175: Motion by Michael to approve SCBA bottle repair at an estimated cost of $27.50 from Fire force, seconded by Dunn.

Roll Call: Michael -yes, Dunn-yes, Deffenbaugh -yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-176: Motion by Michael to adjourn at 10:28am seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

_________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee         �������������������������������������������������������������������������������������������������������������������������������������������������

Unofficial Meeting Minutes for 11/26/2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 12, 2019 were approved as presented.

RESOLUTION #19-161: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23866   RICKY D BENNETT WAGES 11/01/19-11/15/19 504.27
23867   R. STEVEN COSS JR WAGES 11/01/19-11/15/19 2,082.51
23868   DONALD J LUTZ WAGES 11/01/19-11/15/19 451.77
23869   LINDSAY Y DAVIS WAGES 11/01/19-11/15/19 475.87
23870   MARK E. GARVIN WAGES 11/01/19-11/15/19 1,870.17
23871   CHELSEA L HARRIS WAGES 11/01/19-11/15/19 621.53
23872   NICHOLAS H SCHRECKENGOST WAGES 11/01/19-11/15/19 435.86
23873   SHAWN SCHRECKENGOST WAGES 11/01/19-11/15/19 307.61
23874   OHIO EDISON MONTHLY SERVICE 356.26
23875   VERIZON WIRELESS MONTHLY SERVICE 7.05
23876   TIME WARNER CABLE MONTHLY SERVICE 94.99
23877   CONRAD’S DISPOSAL MONTHLY SERVICE 44.00
23878   PETTIGREW HARDWARE & FEED FD SUPPLIES 204.30
23879   JOHN’S TOWING TOW 2013 350.00
23880   FARMERS NATIONAL BANK VISA PURCHASES 424.96
23881   VOID VOID 0.00
23882   S.K. MASONRY SERVICES PARTIAL MASONRY LABOR CHAPEL 12,051.00
23883   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 163.39

Isaiah Farris was present to ask questions and learn about local government while working on his Citizenship badge.

FISCAL OFFICER

  1. Presented 2020 Temporary Appropriations for review.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented Storm Water update from PC Health Department.

TRUSTEE DEFFENBAUGH

  1. Reported we had 25 calls in the last month and 17 were mutual aide. Do we need to do something about staffing to make sure we are covered?  Chief Garvin is to ask about pay rates and hours from other local departments.
  2. Reported need to nominate dependency board members for 2020.

RESOLUTION #19-162: Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2020 Dependency board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

3.     Requested need for executive session to discuss employee discipline.

TRUSTEE DUNN

  1. Reported need to move 12/10 meeting. Steve reported need to move meeting on Christmas eve as well.

RESOLUTION #19-163: Motion by Dunn to move meeting on December 10 at 7pm to 9:30 am same day, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-164: Motion by Dunn to move meeting on December 24 at 9:30 am to December 20 at 9:30 am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No report presented.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects and completed projects.
  2. Presented a donation for the cemetery chapel fund.

RESOLUTION #19-165: Motion by Michael to accept a donation in memory of Sandra L Sheldon to the cemetery chapel building fund, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel and grant updates.

RESOLUTION #19-166: Motion by Dunn to approve up to 8 members to attend the Mahoning Cty Fire Chief’s Symposium January 25 and 26 at an estimated cost of $600, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-167: Motion by Michael to accept the resignation of Paula Baughman from the fire department, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #19-168: Motion by Deffenbaugh to enter into executive at 10:31 am session to discuss employee discipline, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

Meeting called back to order at 11:05 am

Safety Issues

None

Open Communication

None

RESOLUTION #19-169:  Motion by Michael to adjourn at 11:06 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

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