Unofficial Meeting Minutes 11/12/2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 22, 2019 were approved as presented.

RESOLUTION #19-­153: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23836   RICKY D BENNETT WAGES 10/16/19-10/31/19 575.39
23837   R. STEVEN COSS JR WAGES 10/16/19-10/31/19 2,055.64
23838   DONALD J LUTZ WAGES 10/16/19-10/31/19 637.70
23839   LINDSAY Y DAVIS WAGES 10/16/19-10/31/19 270.61
23840   MARK E. GARVIN WAGES 10/16/19-10/31/19 2,313.94
23841   CHELSEA L HARRIS WAGES 10/16/19-10/31/19 751.01
23842   NOLAN KETTLE WAGES 10/16/19-10/31/19 375.86
23843   NICHOLAS SCHRECKENGOST WAGES 10/16/19-10/31/19 327.95
23844-23848   VOID VOID 0.00
23849   KATHLEEN S. COFOJOHN SALARY 10/01/19-10/31/19 1,397.63
23850   JAMES H. DEFFENBAUGH SALARY 10/01/19-10/31/19 620.98
23851   ROBERT C DUNN SALARY 10/01/19-10/31/19 825.94
23852   HENRY A. MICHAEL SALARY 10/01/19-10/31/19 910.78
23853   SANDRA M. NUTTER SALARY 10/01/19-10/31/19 581.48
23854   CENTURYLINK MONTHLY SERVICE 160.99
23855   DOMINION EAST OHIO MONTHLY SERVICE 85.66
23856   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23857   VERIZON WIRELESS MONTHLY SERVICE 43.95
23858   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 63.67
23859   CLIA LABORATORY PROGRAM EMS CLIA LAB FEE 180.00
23860   PORTAGE COUNTY TREASURER CHAPEL BLDG PERMIT 51.50
23861   CARTER LUMBER CHAPEL TRUSSES 3,576.94
23862   SCHORY BUILDERS SUPPLY CHAPEL BLOCK SUPPLIES 8,606.89
23863   RICOH USA INC COPIER MAINTENANCE 16.47
23864   ADVANCE AUTO PARTS RD REPAIRS 95.54
23865   OHIO EDISON MONTHLY SERVICE 579.07
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,357.43
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 487.75
EFT   OPERS MONTHLY PENSION 3,168.22
EFT   OP&F MONTHLY PENSION 2,298.97
EFT   BWC 2019 INSTALLMENT 647.99

FISCAL OFFICER REPORT

  1. Presented October bank reconciliations miscellaneous correspondence.
  2. Reported October receipts were $40,448.08.
  3. Presented UAN printer donated to the Township.

RESOLUTION #19-­154: Motion by Dunn to accept the UAN Dell printer donation from the Auditor of State, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported need to amend Resolution 19-128 for the increase in Kozma bid to include heat.

RESOLUTION #19-­155: Motion by Deffenbaugh to amend Resolution 19-128 and increase Kozma electric bid to $9,150, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Asked about the Government Fleet report. FO Cofojohn reported the report has been filed.

TRUSTEE DEFFENBAUGH

  1. Presented Life Force Closure Authorizations.

RESOLUTION #19-­156: Motion by Deffenbaugh that we sign and date the closure authorization for run number 17-0307 and the balance by written off in accordance with the Township’s soft billing policy for Southeast Students, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-­157: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0243, 18-0215, 18-0230 and 18-0281 and forward them for collection in accordance with the Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported on the Curbside Survey.  364 of the 1025 cards were returned 199 yes and 165 no.  Reported Bill Steiner is presenting a proposed change to recycling and will present the proposed change at the Township Trustees meeting this weekend.  The proposed change would bill the residents for recycle services.  The cost of the proposed change is not known.

TRUSTEE DUNN

  1. Reported that although the weather was terrible 35 kids and 10 trunks attended the Trunk or Treat event.  Due to the rain, the DJ elected not to attend and did not accept payment.  Trustee Dunn felt it was a good turnout despite the weather and the event should continue.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-­158: Motion by Michael to approve purchase of 75 tons of grit at an estimated cost of $20 per ton and to purchase a new chain saw at an estimated cost of $375, seconded by Dunn.

Roll Call: Michael-yes Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

  1. Written report presented which included, purchase requests, equipment and personnel status.

RESOLUTION #19-­159: Motion by Deffenbaugh to approve towing of 2013 at a cost of $350 by John’s Towing & Repair and to approve cost of EMS supplies at an estimated cost of $898.72 and $89.99 from EMP and 911 Emergency, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-160: Motion by Michael to adjourn at 7:42 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

_________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes for 10/22/2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 9, 2019 were approved as presented.

RESOLUTION #19-150: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23812   RICKY D BENNETT WAGES 10/01/19-10/31/19 297.89
23813   R. STEVEN COSS JR WAGES 10/01/19-10/31/19 1,848.14
23814   DONALD J LUTZ WAGES 10/01/19-10/31/19 484.28
23815   LINDSAY Y DAVIS WAGES 10/01/19-10/31/19 421.17
23816   MARK E. GARVIN WAGES 10/01/19-10/31/19 1,918.91
23817   CHELSEA L HARRIS WAGES 10/01/19-10/31/19 654.23
23818   NICHOLAS H SCHRECKENGOST WAGES 10/01/19-10/31/19 142.38
23819   OHIO EDISON MONTHLY SERVICE 671.26
23820   VERIZON WIRELESS MONTHLY SERVICE 7.05
23821   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,207.45
23822   KATHLEEN S COFOJOHN REIMBURSE MILEAGE CPIM 42.92
23823   SHAMROCK GEAR RESTORATION LLC GEAR REPAIRS 57.91
23824   STAMM CONTRACTING CO INC FALL FOUND/CEMETERY CHAPEL 1,017.50
23825   TIME WARNER CABLE MONTHLY SERVICE 94.99
23826   CONRAD’S DISPOSAL MONTHLY SERVICE 44.00
23827   JAKOB WITKOSKY DJ SERVICE 100.00
23828   UH OCCUPATIONAL HEALTH PORTAGE PHYSICAL FD FIRE TRAINING 60.00
23829   LEPPO EQUIPMENT RD REPAIRS 645.35
23830   TREASURER STATE OF OH VOLUNTEER FF DEPEND. FUND 150.00
23831   OTARMA SERVICE CENTER INSURANCE RENEWAL 19,556.00
23832   SARCHIONE FORD FD REPAIRS 118.06
23833   TED BIERY/BIERY GARAGE DOORS FD REPAIRS 1,200.00
23834   FARMERS NATIONAL BANK VISA PURCHASES 644.42
23835   OHIO EDISON CO STREET LIGHTS 352.56

FISCAL OFFICER

  1. Presented B.C.’S AND P.O.’S.
  2. Presented annual Credit Card Report.

Brian Hercules of Hercules LED was present to tell us about an energy savings plan with no upfront cost by converting to LED bulbs.  Henry will contact Brian to get a no-cost assessment as to whether the plan will benefit the Township.

Jim Zuccaro of Summit Insurance was present to discuss the OTARMA Renewal.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Asked if the Trustees received the letter from the Portage County Land Revitalization.

TRUSTEE DEFFENBAUGH

  1. Reported he received a request to add contact information on the website. Bob will discuss such requests with Website Developer.
  2. Reported we are still receiving responses for the curbside recycling so we should wait a little longer to let everyone respond who wants to respond.

TRUSTEE DUNN

  1. Reported the estimated cost of the Truck or Treat will be $350.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel and equipment updates.

RESOLUTION #19-151: Motion by Michael to approve purchase of 4 replacement batteries at an estimated cost of $55.99 from Amazon.Com and replace overhead door springs at a cost of $1,200 from Biery Garage Doors, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

We had a citizen inquiry about employee discipline.

Safety Issues

None

Open Communication

None

RESOLUTION #19-152:  Motion by Michael to adjourn at 10:08 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee CQJ`]p� @e �K�K�K�KPe `�`e �� pe Aqb�K