Unofficial Meeting Minutes 9/19/2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 10, 2019 were approved as presented.

RESOLUTION #19-138: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23764   RICKY D BENNETT WAGES 09/01/19-09/15/19 424.90
23765   R. STEVEN COSS JR WAGES 09/01/19-09/15/19 1,677.27
23766   DONALD J LUTZ WAGES 09/01/19-09/15/19 486.99
23767   PAULA A BAUGHMAN WAGES 09/01/19-09/15/19 132.32
23768   LINDSAY Y DAVIS WAGES 09/01/19-09/15/19 485.34
23769   MARK E. GARVIN WAGES 09/01/19-09/15/19 1,691.50
23770   CHELSEA L HARRIS WAGES 09/01/19-09/15/19 466.00
23771   LISA SCHRECKENGOST WAGES 09/01/19-09/15/19 134.49
23772   NICHOLAS H SCHRECKENGOST WAGES 09/01/19-09/15/19 307.61
23773   SHAWN A SCHRECKENGOST WAGES 09/01/19-09/15/19 93.45
23774   OHIO EDISON MONTHLY SERVICE 716.19
23775   VERIZON WIRELESS MONTHLY SERVICE 7.09
23776   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 944.83
23777   KATHLEEN S COFOJOHN REIMBURSE RECORDING FEES 36.00
23778   KOKOSING MATERIALS INC ROAD SUPPLIES 3,060.72
23779   PORTAGE COUNTY ENGINEER CHIP SEAL HENDERSON/WHIP EAST 38,364.80
23780   TIME WARNER CABLE MONTHLY SERVICE 84.99
23781   CONRAD’S DISPOSAL MONTHLY SERVICE 69.00
23782   MCCTC FFII TRAINING X 2 2,000.00
23783   D & T P.M. TRUCK REPAIR PUMP TEST 200.00
23784   FARMERS NATIONAL BANK VISA PURCHASES 596.32
23785   BREATHING AIR SYSTEMS INC FD REPAIRS 366.80

FISCAL OFFICER

  1. Presented miscellaneous correspondence.
  2. Reported an error on minutes from 7/23/19. Omission of resolution approving FFII training.

RESOLUTION #19-116.5: Motion by Dunn to correct minutes from July 23, 2019 and approve N. Kettle and S. Schreckengost FFII training at MCCTC at a cost of $2,040, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Jim Deffenbaugh’s family, members of the fire department, road department and a few residents entered the meeting for a short celebration of Jim’s 50 years of service to Palmyra Township.

RESOLUTION #19-139: Motion by Michael to have a short recess from the meeting to have cake and refreshments in celebration of Jim’s 50 years of service to Palmyra Township, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Meeting called back to order at 9:53 am.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he called the citizen with the request to exchange cemetery plots and let him know the procedures he had to follow to get that accomplished.
  2. Presented quote from Quality IP for replacement of fire department hard drive.

RESOLUTION #19-140: Motion by Deffenbaugh to replace hard drive on FD computer at a cost of $122.46, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported that a deadline of October 5 is on the website for getting resident recycle surveys returned. Currently 303 have been returned 169 yes and 134 no with 30% returned.
  2. Discussed all trustees’ availability for the meeting October 8.

RESOLUTION #19-141: Motion by Dunn to move October 8 7PM meeting to October 9 at 7PM, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.
  2. Reported ground breaking for cemetery chapel weather permitting is October 2.

RESOLUTION #19-142: Motion by Michael approve purchase of concrete for Cemetery Chapel and fall footers at an estimated cost of $900, seconded by Deffenbaugh

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel and equipment updates.

RESOLUTION #19-143: Motion by Michael to approve flowtest, recalibration and repairing SCBA at an estimated cost of $580 and purchasing 3 Ballistics Vest,3 Paraclete Mich Ballistic Helmets, 6 Point Blank Level 4 front and back rifle plates and 6 Point Blank Level 4 side rifle plates at a cost of $5,685 from Fire Force, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Trustees Michael and Dunn took the opportunity to thank Jim for his 50 years of service to Palmyra Township on behalf of the residents of Palmyra, past and present fire department members, road department members, trustees and fiscal officers.

Safety Issues

None

Open Communication

None

RESOLUTION #19-144:  Motion by Michael to adjourn at 10:12 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Recycling Survey

We would like to hear our residents’ opinion regarding curbside recycling. Surveys were mailed out last week and we hope to get your feedback by mailing the survey back by October 5. We will use the survey results to determine if curbside recycling is something we should consider in the future for our township. Thank you in advance for your input.

Unofficial Meeting Minutes 9/10/2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting August 27, 2019 were approved as presented.

RESOLUTION #19-­132: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23715   RICKY D BENNETT WAGES 08/16/19-08/31/19 468.70
23716   R. STEVEN COSS JR WAGES 08/16/19-08/31/19 1,818.84
23717   DONALD J LUTZ WAGES 08/16/19-08/31/19 427.40
23718   LINDSAY Y DAVIS WAGES 08/16/19-08/31/19 308.34
23719   MARK E. GARVIN WAGES 08/16/19-08/31/19 1,922.95
23720   CHELSEA L HARRIS WAGES 08/16/19-08/31/19 564.10
23721   GREYSON C HENDERSON WAGES 08/16/19-08/31/19 121.29
23722   NOLAN M KETTLE WAGES 08/16/19-08/31/19 317.86
23723   NICHOLAS SCHRECKENGOST WAGES 08/16/19-08/31/19 134.53
23724   KATHLEEN S. COFOJOHN SALARY 08/01/19-08/31/19 1,397.63
23725   JAMES H. DEFFENBAUGH SALARY 08/01/19-08/31/19 620.98
23726   ROBERT C DUNN SALARY 08/01/19-08/31/19 825.94
23727   HENRY A. MICHAEL SALARY 08/01/19-08/31/19 910.78
23728   SANDRA M. NUTTER SALARY 08/01/19-08/31/19 581.48
23729   CENTURYLINK MONTHLY SERVICE 176.45
23730   DOMINION EAST OHIO MONTHLY SERVICE 69.95
23731   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23732   RICOH USA INC COPIER MAINTENANCE 11.24
23733   VERIZON WIRELESS MONTHLY SERVICE 43.95
23734   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 283.44
23735   LEPPO EQUIPMENT RD MOWERREPAIRS 909.74
23736   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,319.26
23737   CLEARWATER SYSTEMS FD SUPPLIES 50.00
23738   PAULA BAUGHMAN REIMBURSE BCI 40.00
23739   KOKOSING MATERIALS INC RD SUPPLIES 1,517.65
23740   SHAMROCK GEAR RESTORATION GEAR REPAIRS 123.65
23741   TREASURER STATE OF OHIO 4TH QTR UAN FEES 762.00
23742   UH EMS INSTITUTE EMT COURSE X 2 1,900.00
23743   B & C COMMUNICATIONS PROGRAM MARCS RADIOS 210.00
23744   OH DEPT NATURAL RESOURCES NATUREWORKS SIGN FOR PARK 98.00
23745   COPE FARM EQUIPMENT INC REPAIRS 910A 79.70
23746   PETTIGREW HARDWARE & FEED FD REPAIRS 69.52
23747   CITY OF RAVENNA DISPATCH FEES 3,825.00
23748   ADVANCE AUTO PARTS FD SUPPLIES 79.90
23749   FREEDOM MATERIALS RD SUPPLIES 113.68
23750-23760   VOID VOID 0.00
23761   UH OCCUPATIONAL HEALTH PORTAGE PHYS/DRUG/TB TEST 236.00
23762   COIA IMPLEMENT SALES INC CEMETERY REPAIRS/MAINT 96.48
23763   EMERGENCY MEDICAL PRODUCTS EMS SUPPLIES 677.76 
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,443.28
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 498.33
EFT   OPERS MONTHLY PENSION 3,004.35
EFT   OP&F MONTHLY PENSION 2,025.42
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented August bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. Reported August receipts were $214,200.68.
  3. Reported 2020 Local Government Distribution is estimated to be $35,740.45.
  4. Presented Notice of NatureWorks Grant Funding.

RESOLUTION #19-­133: Motion by Michael Whereas Palmyra Township Trustees is the owner of a parcel of land located in Palmyra Township Portage County, Ohio, more particularly described in Exhibit A attached hereto and made part hereof (the “Property”). The owner, Palmyra Township Trustees, acquired the Property by a deed recorded as Instrument Number 200624651 in the deed records of the Office of the Portage County Recorder. Whereas, Palmyra Township has received NatureWorks funds from the Ohio Department of Natural Resources and applied these funds as a match for recreational development.  The NatureWorks project number is PORT-035.  The NatureWorks grant program was established in accordance to House Bill 790 in 1994 and continued with House Bill 215 in 1997.  A copy of the NatureWorks project agreement is kept at the Fiscal Officer’s office at Palmyra Fire Station. Now therefore be resolved Palmyra Township hereby agrees to be bound by the terms of the Grant Agreement as they relate to the Property, including the obligation that the Property identified in Exhibit A must be operated and maintained solely for public recreation or natural resource purposes throughout the Term of the Bond.  The Property cannot be converted in use or title without the prior approval of the Director of the Ohio Department of Natural Resources. seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported that the divorce settlement did not deal with the cemetery deed.  A request was made to give up two graves and exchange them for two graves somewhere else in the cemetery.  The spouse will have to get permission to give up two graves from his ex-spouse.  Trustee Deffenbaugh will contact the requester and give him that information.
  2. Presented Life Force Closure Authorizations.

RESOLUTION #19-­134: Motion by Deffenbaugh that we sign and date the closure authorization for run number 18-0161 and forward for non-collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Requested a note be put on the website to please return your recycling survey ASAP.

TRUSTEE DUNN

  1. Reported that 231 residents had responded to the recycling survey so far..

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects.

FIRE CHIEF

  1. Written report presented which included, purchase requests, equipment, personnel and training status..

RESOLUTION #19-­135: Motion by Michael to purchase repairs for turnout gear at a cost of $123.65 from Shamrock Gear Restoration, approve 2011 1st oil change at an estimated cost of $125 from Sarchione Ford and to approve pump testing at an estimated cost of $200 , seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-­135: Motion by Dunn to accept donation of Hurst Tools from the City of Kent and to send them a thank you for the donation, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Fiscal Officer requested to change September 24 meeting.

RESOLUTION #19-­136: Motion by Deffenbaugh to move regularly scheduled 9:30 am September 24 meeting to September 19 at 9:30 am, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #19-137 Motion by Michael to adjourn at 7:51 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn

Halloween events scheduled

The Palmyra Trick or Treat and Trunk or Treat events are set for Saturday, October 26, 2019. Trick or Treat will take place from 2:00-4:00 p.m. throughout the township. Trunk or Treat will take place at Palmyra Park from 4:30-5:30 p.m.. If you are planning on passing out candy please arrive between 4:00-4:15 p.m. so that we can safely park your car before the children arrive. The annual children’s Halloween costume contest and other prize giveaways will take place at 5:15 p.m. at the park pavilion. We look forward to seeing you.