Unofficial Minutes 8/27/2019

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on August 13, 2019 were approved as presented.

RESOLUTION #19-126: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23698   RICKY D BENNETT WAGES 08/01/19-08/15/19 392.06
23699   R. STEVEN COSS JR WAGES 08/01/19-08/15/19 1,818.84
23700   DONALD J LUTZ WAGES 08/01/19-08/15/19 465.32
23701   LINDSAY Y DAVIS WAGES 08/01/19-08/15/19 381.16
23702   MARK E. GARVIN WAGES 08/01/19-08/15/19 1,853.94
23703   CHELSEA L HARRIS WAGES 08/01/19-08/15/19 435.40
23704   GREYSON C HENDERSON WAGES 08/01/19-08/15/19 195.70
23705   LISA SCHRECKENGOST WAGES 08/01/19-08/15/19 127.91
23706   NICHOLAS H SCHRECKENGOST WAGES 08/01/19-08/15/19 134.53
23707   SHAWN A SCHRECKENGOST WAGES 08/01/19-08/15/19 393.96
23708   OHIO EDISON MONTHLY SERVICE 385.76
23709   VERIZON WIRELESS MONTHLY SERVICE 7.07
23710   TIME WARNER CABLE MONTHLY SERVICE 84.99
23711   FARMERS NATIONAL BANK VISA PURCHASES 694.00
23712   KOKOSING MATERIALS INC ROAD SUPPLIES 508.00
23713   ROBERT SWAUGER REIMBURSE BCI 36.00
23714   FIRE FORCE INC SCBA REPAIR 580.00

FISCAL OFFICER

  1. Presented miscellaneous correspondence.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed citizen request to exchange cemetery plots.

TRUSTEE DUNN

  1. Reported that the survey is complete.  He will ask PC Recycling to send them out when we receive the sample recycle bins for resident viewing.
  2. Would like to set Trick or Treat and Trunk or Treat date and times.

RESOLUTION #19-127: Motion by Dunn set Trick or Treat October 26 from 2pm to 4pm and to set Trunk or Treat same day from 4:30 pm to 5:30 pm and estimate purchases of supplies, prizes and DJ at an estimated $450, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and issues.
  2. Presented quotes for building Cemetery Chapel.

RESOLUTION #19-128: Motion by Michael approve the following quotes to build Cemetery Chapel:

Henry Bierce; masonry material: $14,145.12

S.K. Masonry Services; masonry labor: $15,064.00

Carter Lumber; lumber materials and windows; $14,328.84

A&M Doors; Doors: $3,036.00

Vallelonga Structures; labor: $10,000.00

Kozma Electric; material and labor: $7,864.00

Stamm Concrete; concrete material: $2,500.00

Steel City Concrete; concrete labor: $1,000.00

Seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Discussed cemetery stone damage.  Trustees would like to keep old stones that can be repaired as long as possible.  Steve will get a quote to replace stones that cannot be repaired.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel, equipment, training and grant updates.

RESOLUTION #19-129: Motion by Deffenbaugh to approve purchase of 2 complete sets of turnout gear at an estimated cost of $6,852.00 plus shipping from and EMS supplies at an estimated cost of $686.41, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-130: Motion by Deffenbaugh to approve Fire Chief to attend Maxwell Class, 21 Principles of Leadership at an estimated cost of $375, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-131:  Motion by Michael to adjourn at 7:53 pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Meeting Time Change

The township trustee meeting on Tuesday, August 27 will be moved to 7:00 p.m.. The original scheduled time was 9:30 a.m..

Unofficial Meeting Meetings for 8/13/2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting July 23, 2019 were approved as presented.

RESOLUTION #19-­118: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23660   RICKY D BENNETT WAGES 07/16/19-07/31/19 597.14
23661   R. STEVEN COSS JR WAGES 07/16/19-07/31/19 1,982.40
23662   DONALD J LUTZ WAGES 07/16/19-07/31/19 548.96
23663-23669   VOID VOID 0.00
23670   LINDSAY Y DAVIS WAGES 07/16/19-07/31/19 454.30
23671   MARK E. GARVIN WAGES 07/16/19-07/31/19 2,162.53
23672   CHELSEA L HARRIS WAGES 07/16/19-07/31/19 868.73
23673   GREYSON C HENDERSON WAGES 07/16/19-07/31/19 66.16
23674   LISA SCHRECKENGOST WAGES 07/16/19-07/31/19 92.00
23675   NICHOLAS SCHRECKENGOST WAGES 07/16/19-07/31/19 163.96
23676   KATHLEEN S. COFOJOHN SALARY 07/01/19-07/31/19 1,397.63
23677   JAMES H. DEFFENBAUGH SALARY 07/01/19-07/31/19 620.98
23678   ROBERT C DUNN SALARY 07/01/19-07/31/19 825.94
23679   HENRY A. MICHAEL SALARY 07/01/19-07/31/19 910.78
23680   SANDRA M. NUTTER SALARY 07/01/19-07/31/19 581.48
23681   CENTURYLINK MONTHLY SERVICE 161.43
23682   DOMINION EAST OHIO MONTHLY SERVICE 70.08
23683   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23684   RICOH USA INC COPIER MAINTENANCE 9.20
23685   VERIZON WIRELESS MONTHLY SERVICE 43.95
23686   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 768.34
23687   PETTIGREW HARDWARE & FEED STATION SUPPLIES 152.10
23688   OHIO EDISON MONTHLY SERVICE 642.38
23689   JAMES DEFFENBAUGH REIMBURSE ZONING KEYS 1.89
23690   AMERICAN TRUCKBOXES LLC REPAIRS 2017 190.00
23691   FASTENAL RD SUPPLIES 6.78
23692   FIRE CATT FIRE HOSE/LADDER TESTING 1,679.15
23693   BARBOR TREE SERVICE INC STORM/CLEAN UP CEMETERY 2,600.00
23694   CONRAD’S DISPOSAL INC MONTHLY SERVICE 69.00
23695   NORTH JACKSON HYDRAULICS FD REPAIRS 10.13
23696   OHIO EDISON CEMETERY SERVICE 58.70
23697   ADVANCE AUTO PARTS FD/RD REPAIRS/SUPPLIES 24.88
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,466.72
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 481.47
EFT   OPERS MONTHLY PENSION 3,218.95
EFT   OP&F MONTHLY PENSION 2,202.91
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented July bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. July receipts were $24,480.83.
  3. Reported resignations of Karen Whitney and Jacob Haser.

RESOLUTION #19-­119: Motion by Michael to accept resignations of Karen Whitney and Jacob Haser from the Board of Zoning Commissions, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

Trustees’ wish to thank them for their service.

  • Presented 2020 Official Certificate of Estimated Resources.

RESOLUTION #19-120: Motion by Dunn to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Reported that he needed the list of addresses for the survey and Jim supplied him with the addresses.
  2. Reported that the website was up and running but he needed additional training on posting pictures.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.
  2. Reported that Loves Country Store was trying to contact Adolph Dorn to obtain an easement and all she had to give him was an address.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects.

FIRE CHIEF

  1. Written report presented which included, purchase requests, equipment and training status and grant updates.

RESOLUTION #19-­121: Motion by Michael to purchase 3 helmet face shields at an estimated cost of $240 and to approve hose and ladder testing at a cost of 1,679.15, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-­122: Motion by Michael to dispose of two sections of damaged 1 ¾” fire hose, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #19-­123: Motion by Deffenbaugh to accept the fire chief’s recommendation to hire Robert Swauger to the fire department pending background check, physical and drug screen, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-­124: Motion by Dunn to send N. Lansinger and B. Zack to EMT-Basic school at UH Portage at an estimated cost of $1,100.00 plus books and national Registry test, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Chief reported that UH EMS Department will have a special award to present to Palmyra Fire Department once the plaque is ready.

Safety Issues

None

Open Communication

None

RESOLUTION #19-125 Motion by Michael to adjourn at 7:39 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee