Unofficial Meeting Meetings for 7/23/2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from Public Hearing on July 8, 2019 were approved as presented.

Minutes from Budget Hearing on July 8, 2019 were approved as presented.

Minutes from Bid Opening on July 8, 2019 were approved as presented.

Minutes from regular meeting on July 8, 2019 were approved as presented.

RESOLUTION #19-113: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23638   RICKY D BENNETT WAGES 07/01/19-07/15/19 567.21
23639   R. STEVEN COSS JR WAGES 07/01/19-07/15/19 2,060.54
23640   DONALD J LUTZ WAGES 07/01/19-07/15/19 321.53
23641   LINDSAY Y DAVIS WAGES 07/01/19-07/15/19 357.25
23642   MARK E. GARVIN WAGES 07/01/19-07/15/19 1,910.79
23643   CHELSEA L HARRIS WAGES 07/01/19-07/15/19 720.66
23644   GREYSON C HENDERSON WAGES 07/01/19-07/15/19 132.32
23645   LISA SCHRECKENGOST WAGES 07/01/19-07/15/19 363.03
23646   NICHOLAS H SCHRECKENGOST WAGES 07/01/19-07/15/19 499.03
23647   OHIO EDISON MONTHLY SERVICE 808.78
23648   MEDICAL REPAIR INC REPAIRS STAIR CHAIR 3,058.15
23649   QUALITY IP WINDOWS UPGRADE/SERVER WARRANTY 1,019.03
23650   STAMM CONTRACTING CO INC FOUNDATIONS 685.00
23651   CAREWORKSCOMP CLAIMS ADMINISTRATOR 791.00
23652   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 55.00
23653   CONRAD’S DISPOSAL INC TRASH SERVICE 69.00
23654   TIME WARNER CABLE MONTHLY SERVICE 69.99
23655   VERIZON WIRELESS MONTHLY SERVICE 7.05
23656   TIME WARNER CABLE INCREASE IN FEES 15.00
23657   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,094.97
23658   OHIO EDISON STREET LIGHTS 385.97
23659   FARMERS NATIONAL BANK VISA PURCHASES 241.04

FISCAL OFFICER

  1. Presented B.C’s P.O.’s and miscellaneous correspondence.
  2. Briefly discussed insurance renewal.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Presented invoice for scrap metal collectedat clean-up for $1,300.00
  2. Reported bleacher frames could scrap for an estimated $100. Trustees were okay with

TRUSTEE DUNN

  1. Reported need to change the second meeting in August do to conflict with school.

RESOLUTION #19-114: Motion by Dunn to change August 27 meeting time from 9:30 am to 7:00 pm, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

Written report presented which included upcoming projects, completed projects and issues.

RESOLUTION #19-115: Motion by Michael approve Barber Tree Service help with storm cleanup in cemetery at an estimated cost of $2,000, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which includes personnel, equipment training and grant updates.

RESOLUTION #19-116: Motion by Michael to hire Paula Baughman to the fire department pending physical background check and drug screening, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

Jeff Heinrich, relationship manager with NOPEC introduced himself and reported he is our contact with NOPEC should we need anything.

Open Communication

None

RESOLUTION #19-117:  Motion by Michael to adjourn at 10:07 am., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee �������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������”

Public Hearing unofficial minutes 7/9/2019

Public Hearing called to order at 6:30 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.  Robert Herman of CESO and Chad Brunner of Loves Country Stores, zoning inspector Sandy Nutter, Fire Chief Mark Garvin and resident Karen Captain were present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Chairman Michael explained that the purpose of this hearing is to determine whether to change the NE corner of I76 and SR 225 to all commercial.  Michael asked the representatives of Loves Country Stores to explain how the parcel is zoned and why the change is needed.

Chad Brunner explained that the most of the property that they need is already zoned commercial but due to the wetlands in the parcel, they needed additional space to cover parking.  This change would zone the entire parcel commercial.

Karen Captain began asking about why the Township would change the property to commercial.  She then started asking about truck pollution.  She kept asking questions over and over and would not allow anyone to answer the questions she was asking.  Chairman Michael explained again that the purpose of this hearing was to determine the zoning of the parcel and nothing else.  Karen continued to ask the same question about truck pollution.  Chairman Michael continued the meeting.

RESOLUTION #19-102:  Motion by Michael to accept regional planning and the board of commission’s recommendation to rezone the parcel on the NE corner of I76 and SR225 to commercial use, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #19-103:  Motion by Michael to adjourn public hearing at 6:40 p.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee ��?�3}��9�}�A��� �L+�o �Dg1��5x��jl��’a�/�o�����eZ���!����eF��S���/h�d>��”���x�>�� ����0��N,���_;��D�ѻ

Budget hearing 7/8/2019 unofficial minutes

Budget hearing called to order by Chairperson Michael at 7:00 p.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance with the Pledge of Allegiance.

Fiscal Officer Cofojohn presented the 2020 budget as follows:

      UNENCUMBERED UNENCUMBERED ESTIMATED 2020 2020 ESTIMATED FUND FUND 1/1/2020  REVENUES  EXPENDITURES FUND 12/31/2020 General Fund  $        93,422.68  $     43,929.00  $    177,155.00  $       60,196.68 Motor Vehicle                     8,248.58             6,000.00            8,000.00             6,248.58 Gasoline Tax                   69,897.72           90,700.00        119,300.00           41,297.72 Road & Bridge                    52,463.01           56,196.00          78,600.00           30,059.01 Cemetery              7,153.80           16,000.00          17,200.00             5,953.80 1 Mill Fire Levy              37,260.63           56,503.00          69,100.00           24,663.63 2 Mill Fire Levy                     64,582.43         112,006.00        131,300.00           45,288.43 2 Mill Fire/EMS Levy                     29,616.58         112,030.00        105,500.00           36,146.58 Permissive Motor Vehicle                 23,928.03           28,250.00          38,000.00           14,178.03 Fire & Rescue, Ambulance & EMS                  64,303.97           75,000.00        104,050.00           35,253.97 Non-Expendable Trust 4951                         5,161.82                450.00               150.00             5,461.82 Non-Expendable Trust 4952                 464.50                  10.00                 50.00                424.50  $      456,503.75  $     97,074.00  $    848,405.00  $     305,172.75                    

RESOLUTION #19-104:  Motion by Deffenbaugh to approve the 2020 budget as presented, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-105:  Motion by Michael to close the budget hearing at 7:03 p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

___________________________                                __________________________________

Henry Michael, Chairperson                                                     Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________

James Deffenbaugh, Vice- Chairman                           Robert Dunn, Trustee h�D

Bid opening minutes 7/8/2019

Bid Opening called to order by Chairperson Michael at 7:04 p.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

One sealed envelope was received.

Chairman Michael opened the envelope and read it to the attendees.

S.K. Masonry Services LLC bid $15,064 for masonry work on Cemetery Chapel.

Chairman Michael will contact Portage County Prosecuting Attorney to see how we can proceed.

RESOLUTION #19-106:  Motion by Michael to close the bid opening at 7:07 p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

___________________________                                __________________________________

Henry Michael, Chairperson                                                     Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________ 4BgozBZiqL7EC7ihEYh9o0J2dRvas8+oihIypMlmVz6AsFxGAE9UEBQQ15No3hPA+5wOYENUOHQAL0kVXyAJRReBTUHMoRFAhyAUYGQaMRlVXAC4a6GHxhrIC0WkRlCyFJNKDSERy6jnCP

Unofficial Regular Meeting Minutes July 8, 2019

Regular meeting called to order at 7:08 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting June 20, 2019 were approved as presented.

RESOLUTION #19-­107: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23611   RICKY D BENNETT WAGES 06/16/19-06/30/19 347.76
23612   R. STEVEN COSS JR WAGES 06/16/19-06/30/19 1,669.93
23613   DONALD J LUTZ WAGES 06/16/19-06/30/19 407.46
23614   LINDSAY Y DAVIS WAGES 06/16/19-06/30/19 520.61
23615   MARK E. GARVIN WAGES 06/16/19-06/30/19 1,935.14
23616   CHELSEA L HARRIS WAGES 06/16/19-06/30/19 598.28
23617   GREYSON C HENDERSON WAGES 06/16/19-06/30/19 143.35
23618   LISA SCHRECKENGOST WAGES 06/16/19-06/30/19 315.43
23619   KATHLEEN S. COFOJOHN SALARY 06/01/19-06/30/19 1,397.63
23620   JAMES H. DEFFENBAUGH SALARY 06/01/19-06/30/19 620.98
23621   ROBERT C DUNN SALARY 06/01/19-06/30/19 825.94
23622   HENRY A. MICHAEL SALARY 06/01/19-06/30/19 910.78
23623   SANDRA M. NUTTER SALARY 06/01/19-06/30/19 581.48
23624   CENTURYLINK MONTHLY SERVICE 145.94
23625   DOMINION EAST OHIO MONTHLY SERVICE 68.94
23626   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23627   RICOH USA INC COPIER MAINTENANCE 9.47
23628   VERIZON WIRELESS MONTHLY SERVICE 43.86
23629   PORTAGE COUNTY TWP ASSN ANNUAL FEES 184.00
23630   GAMETIME C/O DAVID WILLIAMS ASSOC BALANCE PLAYGROUND EQUIP. 11,870.00
23631   DAMON INDUSTIRES INC FD SUPPLIES 2,013.45
23632   HOWLAND TWP FIRE & EMS TRAINING 2 FFI & FFII TRAINING 3,445.00
23633   OHIO EDISON CO STREETLIGHTS 378.36
23634   FIRE FORCE INC FD SUPPLIES 913.90
23635   CONSTELLATION NEWENERGY MONTHLY SERVICE 7.55
23636   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 443.22
23637   THE RECORD COURIER LEGAL NOTICES 213.25
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,932.66
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 541.32
EFT   OPERS MONTHLY PENSION 3,112.05
EFT   OP&F MONTHLY PENSION 2,129.96
EFT   BWC 2019 INSTALLMENT 590.91
EFT   OH DEPT JOB & FAMILY SERVICES QTRLY UNEMPLOYMENT TAX 110.22

FISCAL OFFICER REPORT

  1. Presented June bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. June receipts were $22,677.47.
  3. Discussed what was needed to wrap up the Nature Works Grant.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he and Bob received another lesson on the new website.  Bob will take the lead on the website.
  2. Reported receiving update from Quality IP that the Dell PowerEdge server warranty is expiring 8/24/19.

RESOLUTION #19-108: Motion by Deffenbaugh to renew Dell PowerEdge Server warranty at a cost of $206.65, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Presented Life Force Closure Authorizations.

RESOLUTION #19-109: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0181 and 17-0314 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported Quality IP informed him that four Windows 7 computers needed replaced by January 14 due to Microsoft discontinuing support for Windows 7 at a cost of $4,779.49. Two other computers just need a free update to Windows 10. Deffenbaugh requested a quote to upgrade the four systems to Windows 10 at a cost of $812.38.

RESOLUTION #19-110: Motion by Deffenbaugh to upgrade 4 computers to Windows 10 at an estimated cost of $812.38, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported that he spoke with Bill Steiner and they were having problems with not enough trucks and drivers.  Dunn told them we want to get the survey out to our residents no later than September so we know whether to pursue the curbside recycling or not.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-111: Motion by Michael to purchase approximately 100 tons of hot patch at an estimated cost of $65 per ton from Kokosing Materials, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

FIRE CHIEF

  1. Written report presented which included, equipment and training status and grant updates.

Safety Issues

None

Open Communication

None

RESOLUTION #19-112 Motion by Michael to adjourn at 7:52 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee