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Unofficial Minutes 8/27/2019

August 31, 2019

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on August 13, 2019 were approved as presented.

RESOLUTION #19-126: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23698   RICKY D BENNETT WAGES 08/01/19-08/15/19 392.06
23699   R. STEVEN COSS JR WAGES 08/01/19-08/15/19 1,818.84
23700   DONALD J LUTZ WAGES 08/01/19-08/15/19 465.32
23701   LINDSAY Y DAVIS WAGES 08/01/19-08/15/19 381.16
23702   MARK E. GARVIN WAGES 08/01/19-08/15/19 1,853.94
23703   CHELSEA L HARRIS WAGES 08/01/19-08/15/19 435.40
23704   GREYSON C HENDERSON WAGES 08/01/19-08/15/19 195.70
23705   LISA SCHRECKENGOST WAGES 08/01/19-08/15/19 127.91
23706   NICHOLAS H SCHRECKENGOST WAGES 08/01/19-08/15/19 134.53
23707   SHAWN A SCHRECKENGOST WAGES 08/01/19-08/15/19 393.96
23708   OHIO EDISON MONTHLY SERVICE 385.76
23709   VERIZON WIRELESS MONTHLY SERVICE 7.07
23710   TIME WARNER CABLE MONTHLY SERVICE 84.99
23711   FARMERS NATIONAL BANK VISA PURCHASES 694.00
23712   KOKOSING MATERIALS INC ROAD SUPPLIES 508.00
23713   ROBERT SWAUGER REIMBURSE BCI 36.00
23714   FIRE FORCE INC SCBA REPAIR 580.00

FISCAL OFFICER

  1. Presented miscellaneous correspondence.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed citizen request to exchange cemetery plots.

TRUSTEE DUNN

  1. Reported that the survey is complete.  He will ask PC Recycling to send them out when we receive the sample recycle bins for resident viewing.
  2. Would like to set Trick or Treat and Trunk or Treat date and times.

RESOLUTION #19-127: Motion by Dunn set Trick or Treat October 26 from 2pm to 4pm and to set Trunk or Treat same day from 4:30 pm to 5:30 pm and estimate purchases of supplies, prizes and DJ at an estimated $450, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and issues.
  2. Presented quotes for building Cemetery Chapel.

RESOLUTION #19-128: Motion by Michael approve the following quotes to build Cemetery Chapel:

Henry Bierce; masonry material: $14,145.12

S.K. Masonry Services; masonry labor: $15,064.00

Carter Lumber; lumber materials and windows; $14,328.84

A&M Doors; Doors: $3,036.00

Vallelonga Structures; labor: $10,000.00

Kozma Electric; material and labor: $7,864.00

Stamm Concrete; concrete material: $2,500.00

Steel City Concrete; concrete labor: $1,000.00

Seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Discussed cemetery stone damage.  Trustees would like to keep old stones that can be repaired as long as possible.  Steve will get a quote to replace stones that cannot be repaired.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel, equipment, training and grant updates.

RESOLUTION #19-129: Motion by Deffenbaugh to approve purchase of 2 complete sets of turnout gear at an estimated cost of $6,852.00 plus shipping from and EMS supplies at an estimated cost of $686.41, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-130: Motion by Deffenbaugh to approve Fire Chief to attend Maxwell Class, 21 Principles of Leadership at an estimated cost of $375, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-131:  Motion by Michael to adjourn at 7:53 pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

0 419

Unofficial Meeting Meetings for 8/13/2019

August 17, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting July 23, 2019 were approved as presented.

RESOLUTION #19-­118: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23660   RICKY D BENNETT WAGES 07/16/19-07/31/19 597.14
23661   R. STEVEN COSS JR WAGES 07/16/19-07/31/19 1,982.40
23662   DONALD J LUTZ WAGES 07/16/19-07/31/19 548.96
23663-23669   VOID VOID 0.00
23670   LINDSAY Y DAVIS WAGES 07/16/19-07/31/19 454.30
23671   MARK E. GARVIN WAGES 07/16/19-07/31/19 2,162.53
23672   CHELSEA L HARRIS WAGES 07/16/19-07/31/19 868.73
23673   GREYSON C HENDERSON WAGES 07/16/19-07/31/19 66.16
23674   LISA SCHRECKENGOST WAGES 07/16/19-07/31/19 92.00
23675   NICHOLAS SCHRECKENGOST WAGES 07/16/19-07/31/19 163.96
23676   KATHLEEN S. COFOJOHN SALARY 07/01/19-07/31/19 1,397.63
23677   JAMES H. DEFFENBAUGH SALARY 07/01/19-07/31/19 620.98
23678   ROBERT C DUNN SALARY 07/01/19-07/31/19 825.94
23679   HENRY A. MICHAEL SALARY 07/01/19-07/31/19 910.78
23680   SANDRA M. NUTTER SALARY 07/01/19-07/31/19 581.48
23681   CENTURYLINK MONTHLY SERVICE 161.43
23682   DOMINION EAST OHIO MONTHLY SERVICE 70.08
23683   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23684   RICOH USA INC COPIER MAINTENANCE 9.20
23685   VERIZON WIRELESS MONTHLY SERVICE 43.95
23686   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 768.34
23687   PETTIGREW HARDWARE & FEED STATION SUPPLIES 152.10
23688   OHIO EDISON MONTHLY SERVICE 642.38
23689   JAMES DEFFENBAUGH REIMBURSE ZONING KEYS 1.89
23690   AMERICAN TRUCKBOXES LLC REPAIRS 2017 190.00
23691   FASTENAL RD SUPPLIES 6.78
23692   FIRE CATT FIRE HOSE/LADDER TESTING 1,679.15
23693   BARBOR TREE SERVICE INC STORM/CLEAN UP CEMETERY 2,600.00
23694   CONRAD’S DISPOSAL INC MONTHLY SERVICE 69.00
23695   NORTH JACKSON HYDRAULICS FD REPAIRS 10.13
23696   OHIO EDISON CEMETERY SERVICE 58.70
23697   ADVANCE AUTO PARTS FD/RD REPAIRS/SUPPLIES 24.88
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,466.72
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 481.47
EFT   OPERS MONTHLY PENSION 3,218.95
EFT   OP&F MONTHLY PENSION 2,202.91
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented July bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. July receipts were $24,480.83.
  3. Reported resignations of Karen Whitney and Jacob Haser.

RESOLUTION #19-­119: Motion by Michael to accept resignations of Karen Whitney and Jacob Haser from the Board of Zoning Commissions, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

Trustees’ wish to thank them for their service.

  • Presented 2020 Official Certificate of Estimated Resources.

RESOLUTION #19-120: Motion by Dunn to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Reported that he needed the list of addresses for the survey and Jim supplied him with the addresses.
  2. Reported that the website was up and running but he needed additional training on posting pictures.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.
  2. Reported that Loves Country Store was trying to contact Adolph Dorn to obtain an easement and all she had to give him was an address.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects.

FIRE CHIEF

  1. Written report presented which included, purchase requests, equipment and training status and grant updates.

RESOLUTION #19-­121: Motion by Michael to purchase 3 helmet face shields at an estimated cost of $240 and to approve hose and ladder testing at a cost of 1,679.15, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-­122: Motion by Michael to dispose of two sections of damaged 1 ¾” fire hose, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #19-­123: Motion by Deffenbaugh to accept the fire chief’s recommendation to hire Robert Swauger to the fire department pending background check, physical and drug screen, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-­124: Motion by Dunn to send N. Lansinger and B. Zack to EMT-Basic school at UH Portage at an estimated cost of $1,100.00 plus books and national Registry test, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Chief reported that UH EMS Department will have a special award to present to Palmyra Fire Department once the plaque is ready.

Safety Issues

None

Open Communication

None

RESOLUTION #19-125 Motion by Michael to adjourn at 7:39 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

0 398

Unofficial Meeting Meetings for 7/23/2019

July 26, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from Public Hearing on July 8, 2019 were approved as presented.

Minutes from Budget Hearing on July 8, 2019 were approved as presented.

Minutes from Bid Opening on July 8, 2019 were approved as presented.

Minutes from regular meeting on July 8, 2019 were approved as presented.

RESOLUTION #19-113: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23638   RICKY D BENNETT WAGES 07/01/19-07/15/19 567.21
23639   R. STEVEN COSS JR WAGES 07/01/19-07/15/19 2,060.54
23640   DONALD J LUTZ WAGES 07/01/19-07/15/19 321.53
23641   LINDSAY Y DAVIS WAGES 07/01/19-07/15/19 357.25
23642   MARK E. GARVIN WAGES 07/01/19-07/15/19 1,910.79
23643   CHELSEA L HARRIS WAGES 07/01/19-07/15/19 720.66
23644   GREYSON C HENDERSON WAGES 07/01/19-07/15/19 132.32
23645   LISA SCHRECKENGOST WAGES 07/01/19-07/15/19 363.03
23646   NICHOLAS H SCHRECKENGOST WAGES 07/01/19-07/15/19 499.03
23647   OHIO EDISON MONTHLY SERVICE 808.78
23648   MEDICAL REPAIR INC REPAIRS STAIR CHAIR 3,058.15
23649   QUALITY IP WINDOWS UPGRADE/SERVER WARRANTY 1,019.03
23650   STAMM CONTRACTING CO INC FOUNDATIONS 685.00
23651   CAREWORKSCOMP CLAIMS ADMINISTRATOR 791.00
23652   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 55.00
23653   CONRAD’S DISPOSAL INC TRASH SERVICE 69.00
23654   TIME WARNER CABLE MONTHLY SERVICE 69.99
23655   VERIZON WIRELESS MONTHLY SERVICE 7.05
23656   TIME WARNER CABLE INCREASE IN FEES 15.00
23657   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,094.97
23658   OHIO EDISON STREET LIGHTS 385.97
23659   FARMERS NATIONAL BANK VISA PURCHASES 241.04

FISCAL OFFICER

  1. Presented B.C’s P.O.’s and miscellaneous correspondence.
  2. Briefly discussed insurance renewal.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Presented invoice for scrap metal collectedat clean-up for $1,300.00
  2. Reported bleacher frames could scrap for an estimated $100. Trustees were okay with

TRUSTEE DUNN

  1. Reported need to change the second meeting in August do to conflict with school.

RESOLUTION #19-114: Motion by Dunn to change August 27 meeting time from 9:30 am to 7:00 pm, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

Written report presented which included upcoming projects, completed projects and issues.

RESOLUTION #19-115: Motion by Michael approve Barber Tree Service help with storm cleanup in cemetery at an estimated cost of $2,000, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which includes personnel, equipment training and grant updates.

RESOLUTION #19-116: Motion by Michael to hire Paula Baughman to the fire department pending physical background check and drug screening, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

Jeff Heinrich, relationship manager with NOPEC introduced himself and reported he is our contact with NOPEC should we need anything.

Open Communication

None

RESOLUTION #19-117:  Motion by Michael to adjourn at 10:07 am., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee �������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������”

0 578

Budget hearing 7/8/2019 unofficial minutes

July 26, 2019

Budget hearing called to order by Chairperson Michael at 7:00 p.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance with the Pledge of Allegiance.

Fiscal Officer Cofojohn presented the 2020 budget as follows:

      UNENCUMBERED UNENCUMBERED ESTIMATED 2020 2020 ESTIMATED FUND FUND 1/1/2020  REVENUES  EXPENDITURES FUND 12/31/2020 General Fund  $        93,422.68  $     43,929.00  $    177,155.00  $       60,196.68 Motor Vehicle                     8,248.58             6,000.00            8,000.00             6,248.58 Gasoline Tax                   69,897.72           90,700.00        119,300.00           41,297.72 Road & Bridge                    52,463.01           56,196.00          78,600.00           30,059.01 Cemetery              7,153.80           16,000.00          17,200.00             5,953.80 1 Mill Fire Levy              37,260.63           56,503.00          69,100.00           24,663.63 2 Mill Fire Levy                     64,582.43         112,006.00        131,300.00           45,288.43 2 Mill Fire/EMS Levy                     29,616.58         112,030.00        105,500.00           36,146.58 Permissive Motor Vehicle                 23,928.03           28,250.00          38,000.00           14,178.03 Fire & Rescue, Ambulance & EMS                  64,303.97           75,000.00        104,050.00           35,253.97 Non-Expendable Trust 4951                         5,161.82                450.00               150.00             5,461.82 Non-Expendable Trust 4952                 464.50                  10.00                 50.00                424.50  $      456,503.75  $     97,074.00  $    848,405.00  $     305,172.75                    

RESOLUTION #19-104:  Motion by Deffenbaugh to approve the 2020 budget as presented, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-105:  Motion by Michael to close the budget hearing at 7:03 p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

___________________________                                __________________________________

Henry Michael, Chairperson                                                     Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________

James Deffenbaugh, Vice- Chairman                           Robert Dunn, Trustee h�D

0 557

Unofficial Regular Meeting Minutes July 8, 2019

July 25, 2019

Regular meeting called to order at 7:08 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting June 20, 2019 were approved as presented.

RESOLUTION #19-­107: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23611   RICKY D BENNETT WAGES 06/16/19-06/30/19 347.76
23612   R. STEVEN COSS JR WAGES 06/16/19-06/30/19 1,669.93
23613   DONALD J LUTZ WAGES 06/16/19-06/30/19 407.46
23614   LINDSAY Y DAVIS WAGES 06/16/19-06/30/19 520.61
23615   MARK E. GARVIN WAGES 06/16/19-06/30/19 1,935.14
23616   CHELSEA L HARRIS WAGES 06/16/19-06/30/19 598.28
23617   GREYSON C HENDERSON WAGES 06/16/19-06/30/19 143.35
23618   LISA SCHRECKENGOST WAGES 06/16/19-06/30/19 315.43
23619   KATHLEEN S. COFOJOHN SALARY 06/01/19-06/30/19 1,397.63
23620   JAMES H. DEFFENBAUGH SALARY 06/01/19-06/30/19 620.98
23621   ROBERT C DUNN SALARY 06/01/19-06/30/19 825.94
23622   HENRY A. MICHAEL SALARY 06/01/19-06/30/19 910.78
23623   SANDRA M. NUTTER SALARY 06/01/19-06/30/19 581.48
23624   CENTURYLINK MONTHLY SERVICE 145.94
23625   DOMINION EAST OHIO MONTHLY SERVICE 68.94
23626   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23627   RICOH USA INC COPIER MAINTENANCE 9.47
23628   VERIZON WIRELESS MONTHLY SERVICE 43.86
23629   PORTAGE COUNTY TWP ASSN ANNUAL FEES 184.00
23630   GAMETIME C/O DAVID WILLIAMS ASSOC BALANCE PLAYGROUND EQUIP. 11,870.00
23631   DAMON INDUSTIRES INC FD SUPPLIES 2,013.45
23632   HOWLAND TWP FIRE & EMS TRAINING 2 FFI & FFII TRAINING 3,445.00
23633   OHIO EDISON CO STREETLIGHTS 378.36
23634   FIRE FORCE INC FD SUPPLIES 913.90
23635   CONSTELLATION NEWENERGY MONTHLY SERVICE 7.55
23636   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 443.22
23637   THE RECORD COURIER LEGAL NOTICES 213.25
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,932.66
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 541.32
EFT   OPERS MONTHLY PENSION 3,112.05
EFT   OP&F MONTHLY PENSION 2,129.96
EFT   BWC 2019 INSTALLMENT 590.91
EFT   OH DEPT JOB & FAMILY SERVICES QTRLY UNEMPLOYMENT TAX 110.22

FISCAL OFFICER REPORT

  1. Presented June bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. June receipts were $22,677.47.
  3. Discussed what was needed to wrap up the Nature Works Grant.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he and Bob received another lesson on the new website.  Bob will take the lead on the website.
  2. Reported receiving update from Quality IP that the Dell PowerEdge server warranty is expiring 8/24/19.

RESOLUTION #19-108: Motion by Deffenbaugh to renew Dell PowerEdge Server warranty at a cost of $206.65, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Presented Life Force Closure Authorizations.

RESOLUTION #19-109: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0181 and 17-0314 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported Quality IP informed him that four Windows 7 computers needed replaced by January 14 due to Microsoft discontinuing support for Windows 7 at a cost of $4,779.49. Two other computers just need a free update to Windows 10. Deffenbaugh requested a quote to upgrade the four systems to Windows 10 at a cost of $812.38.

RESOLUTION #19-110: Motion by Deffenbaugh to upgrade 4 computers to Windows 10 at an estimated cost of $812.38, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported that he spoke with Bill Steiner and they were having problems with not enough trucks and drivers.  Dunn told them we want to get the survey out to our residents no later than September so we know whether to pursue the curbside recycling or not.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-111: Motion by Michael to purchase approximately 100 tons of hot patch at an estimated cost of $65 per ton from Kokosing Materials, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

FIRE CHIEF

  1. Written report presented which included, equipment and training status and grant updates.

Safety Issues

None

Open Communication

None

RESOLUTION #19-112 Motion by Michael to adjourn at 7:52 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                           

0 530

June 20 2019 meeting

June 20, 2019

PALMYRA TOWNSHIP TRUSTEES

June 20, 2019

Regular Meeting called to order at 7:02 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present. 

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 11, 2019 were approved as presented.

RESOLUTION #19-96: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes.

Chairman Michael entered the meeting.

BILLS APPROVED AND PAID:

23591 RICKY D BENNETT WAGES 06/01/19-06/15/19 671.16
23592 R. STEVEN COSS JR WAGES 06/01/19-06/15/19 1,962.90
23593 DONALD J LUTZ WAGES 06/01/19-06/15/19 681.94
23594 LINDSAY Y DAVIS WAGES 06/01/19-06/15/19 617.76
23595 MARK E. GARVIN WAGES 06/01/19-06/15/19 2,016.34
23596 CHELSEA L HARRIS WAGES 06/01/19-06/15/19 639.71
23597 GREYSON C HENDERSON WAGES 06/01/19-06/15/19 132.32
23598 NOLAN KETTLE WAGES 06/01/19-06/15/19 253.59
23599 SHAWN A
SCHRECKENGOST 		WAGES 06/01/19-06/15/19 250.66
23600 BRANDON C ZACK WAGES 06/01/19-06/15/19 39.25
23601 OHIO EDISON MONTHLY SERVICE 642.72
23602 BIERY’S GARAGE DOOR STATION REPAIRS 1,725.00
23603 FARMERS NATIONAL
BANK 		VISA PURCHASES 619.86
23604 FIRE FORCE MSA SUPPLIES 55.00
23605 SCOTT DISPOSAL 2019 CLEAN UP 5,388.95
23606 VERIZON WIRELESS  MONTHLY SERVICE 7.05
23607 PALMYRA LITTLE
VILLAGE SHOPPER 		FUEL PURCHASES 859.52
23608 TIME WARNER CABLE MONTHLY SERVICE 69.99
23609 CONRAD’S DISPOSAL MONTHLY SERVICE 69.00
23610 LIFE FORCE MANAGEMENT INC MONTHLY SERVICE 215.07

FISCAL OFFICER

  1. Presented trustees with the recommendation from the Zoning commission to rezone NE corner of I76 and SR225.

RESOLUTION #19-97: Motion by Michael to set public hearing on whether to rezone NE corner of I76 and SR 225 from residential to commercial on July 8, 2019 at 6:30p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-98: Motion by Deffenbaugh to hire Brandon Zack to help with Township Cleanup at a rate of $8.55 per hour effective June 6, 2019, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported the website is almost complete but it is taking longer to post all the minutes on the website then they thought.
  2. Reported there has been no bids on the bleachers on Ebay.
  3. Reported we recycled 434 lbs of electronics at cleanup and presented a check for $26.46 from Akron Canton Computer Recycling LLC.

TRUSTEE DUNN

  1. Reported he did email Dawn at Portage Recycling and that she would let him know when they are ready to mail survey to residents.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

  1. Written report presented which included upcoming projects, completed projects and issues.

RESOLUTION #19-99: Motion by Michael to proceed with chip seal project pending approval from prosecutor’s office and if it is limited to 45K then we will proceed with chip seal of Henderson and Jones roads, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which includes purchase requests and personnel, equipment training and grant updates.

RESOLUTION #19-100: Motion by Michael to approve purchase of 3 pairs of turnout boots at an estimated cost of $900 plus shipping and approve hose and ladder testing at an estimated cost of $1,500 and to purchase EMS supplies at an estimated cost of $498.22, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-101:  Motion by Michael to adjourn at 7:34pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

0 533

June 11 2019 meeting

June 11, 2019

PALMYRA TOWNSHIP TRUSTEES

June 11, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting May 29, 2019 were approved as presented.

RESOLUTION #19-88: Motion by Deffenbaugh to approve and pay the bills, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23551 RICKY D BENNETT WAGES 05/16/19-05/31/19 534.38
23552 R. STEVEN COSS JR WAGES 05/16/19-05/31/19 2,136.20
23553 DONALD J LUTZ WAGES 05/16/19-05/31/19 500.52
23554 MATTHEW K BENNETT RESPONDER TIME 269.41
23555 CHARLES D CAMPBELL RESPONDER TIME 188.69
23556 LINDSAY Y DAVIS WAGES 05/16/19-05/31/19 673.34
23557 MARK E. GARVIN WAGES 05/16/19-05/31/19 1,691.50
23558 CHELSEA L HARRIS WAGES 05/16/19-05/31/19 950.13
23559 GREYSON C HENDERSON WAGES 05/16/19-05/31/19 386.92
23560 BRIAN K KELDERHOUSE RESPONDER TIME 63.88
23561 NOLAN KETTLE RESPONDER TIME 90.42
23562 LISA SCHRECKENGOST RESPONDER TIME 45.14
23563 NICHOLAS H
SCHRECKENGOST 		WAGES 05/16/19-05/31/19 170.30
23564 SHAWN A
SCHRECKENGOST 		WAGES 05/16/19-05/31/19 442.42
23565 RYAN S SHANKLE RESPONDER TIME 125.60
23566 KATHLEEN S.
COFOJOHN 		SALARY 05/01/19-05/31/19 1,397.63
23567 JAMES H.
DEFFENBAUGH 		SALARY 05/01/19-05/31/19 620.98
23568 ROBERT C DUNN SALARY 05/01/19-05/31/19 825.94
23569 HENRY A. MICHAEL SALARY 05/01/19-05/31/19 910.78
23570 SANDRA M. NUTTER SALARY 05/01/19-05/31/19 581.48
23571 FLORIDA STATE DISBURSEMENT UNIT GARNISHMENT 118.64
23572 CENTURYLINK MONTHLY SERVICE 165.63
23573 DOMINION EAST OHIO MONTHLY SERVICE 75.64
23574 QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23575 CONSTELLATION NEWENERGY MONTHLY SERVICE 31.86
23576 VERIZON WIRELESS MONTHLY SERVICE 43.86
23577 RICOH USA, INC COPIER MAINTENANCE 9.17
23578 TREASURER OF STATE QTRLY UAN FEES 762.00
23576 CITY OF RAVENNA QTRLY DISPATCH FEES 3,825.00
23580 PETTIGREW HARDWARE FD REPAIRS 4.48
23581 CLEARWATER SYSTEMS INC FD SUPPLIES 40.00
23582 ESO SOLUTIONS INC FIREHOUSE SOFTWARE 360.00
23583 LEPPO EQUIPMENT RD REPAIRS 68.40
23584 BIERY’S GARAGE DOORS STATION REPAIRS 250.00
23585 CHARLIE’S DRAIN
SERVICE 		STATION REPAIRS 130.00
23586 SUZIE KRAUS REPLACE CK#23128 10/09/18 36.00
23587 LINDA OSBORN REIMBURSE
OVERPMT 		50.00
23588 COIA IMPLEMENT
SALES 		RD REPAIRS 15.28
23589 UH OCCUPATIONAL
HEALTH 		ODOT ALCOHOL TEST 35.00
23590 GAMETIME C/O DAVID WILLIAMS ASSOC PLAYGROUND
EQUIPMENT 		17,587.63
EFTPS UNITED STATES
TREASURY 		PAYROLL
WITHHOLDING TAX 		3,730.97
EFT TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 515.71
EFT OPERS MONTHLY PENSION 3,191.12
EFT OP&F MONTHLY PENSION 1,942.74
EFT BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented May bank reconciliations and PO’s ad BC’s.
  2. May receipts were $48,767.63.
  3. Presented Draft 2020 Budget for review.

RESOLUTION #19-89: Motion by Dunn to set budget hearing July 8, 2019 at 7:00 pm with bid opening and regular meeting to follow, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported that the TWP Cleanup went very well.

TRUSTEE DEFFENBAUGH

  1. Reported that he put the Bleachers for sale on Ebay for 10 days.
  2. Reported he received an email from Portage County Land Bank.  They would like to take the house next to where the mote was located down if the Trustees agree. 

RESOLUTION #19-90: Motion by Dunn to make 10260 Tallmadge Rd a demo priority to the PC Land Bank, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Reported they had not heard anything regarding the curbside recycling survey.  Bob will contact Bill Steiner.
  • Reported they have not heard anything regarding the website. Something must be up.

TRUSTEE DUNN

  1. Reported he received an anonymous $50 donation to go toward the cemetery building chapel.
  2. Would like to publicly thank Steve and the road department and Chief and the fire Department for their hard work on the cleanup. There were 325 vehicles counted which is the third most vehicles for a cleanup event.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included new permits and updates on zoning applications and issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-91: Motion by Michael to repair us mower at an estimated cost of $1100 from Leppo Equipment, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-92: Motion by Michael to request estimate for Portage County Engineer to chip & seal Henderson and Jones Road and fire Department parking lot, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel updates, apparatus, equipment status and grant updates.

RESOLUTION #19-93: Motion by Michael to approve snaking out main building drain line to septic at a cost of $130 and repair overhead garage door lower bays at an estimated cost of $400 and purchase a new garage door closer for lower bay door at an estimated cost of $1,575 and to renew firehouse software at an estimated cost of $360 and to replace motor controller for stair chair at an estimated cost of $3,101.81, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-94: Motion by Michael to enter into Cooperation Agreement for Wildland Fire Suppression, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Safety Issues

Chief Garvin reported a complaint about a house on 225 with asbestos shingles. Reported there are squatters living there. Asked if house could be torn down by the PC Land Bank.  Trustees reported taxes are paid so the house is not eligible for the program.  Need to report the squatters to someone.

Open Communication

None

RESOLUTION #19-95: Motion by Michael to adjourn at 7:47 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

0 517

May 29, 2019 Meeting

May 29, 2019

PALMYRA TOWNSHIP TRUSTEES

May 29, 2019

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on May 14, 2019 were approved as presented.

RESOLUTION #19-79: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23535   RICKY D BENNETT WAGES 05/01/19-05/15/19 493.32
23536   R. STEVEN COSS JR WAGES 05/01/19-05/15/19 1,818.84
23537   DONALD J LUTZ WAGES 05/01/19-05/15/19 505.93
23538   LINDSAY Y DAVIS WAGES 05/01/19-05/15/19 501.67
23539   MARK E. GARVIN WAGES 05/01/19-05/15/19 1,947.31
23540   CHELSEA L HARRIS WAGES 05/01/19-05/15/19 501.94
23541   GREYSON C HENDERSON WAGES 05/01/19-05/15/19 502.50
23542   NOLAN KETTLE WAGES 05/01/19-05/15/19 973.69
23543   LISA SCHRECKENGOST WAGES 05/01/19-05/15/19 21.32
23544   NICHOLAS H SCHRECKENGOST WAGES 05/01/19-05/15/19 173.48
23545   FARMERS NATIONAL BANK VISA PURCHASES 1,429.91
23546   TIME WARNER CABLE MONTHLY SERVICE 69.99
23547   VERIZON WIRELESS MONTHLY SERVICE 7.05
23548   CARROT-TOP INDUSTRIES INC PARK SUPPLIES 56.95
23549   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 946.06
23550   OHIO EDISON STREET LIGHTS 359.43

FISCAL OFFICER

  1. Requested approval of CPIM training plus reimbursement for mileage.

RESOLUTION #19-80: Motion by Michael to approve cost of Fiscal Officer CPIM for $100 training and reimbursement for mileage, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented 2018 Land Bank Annual Report.
  2. Discussed dates for advertising and opening bids for the Cemetery Chapel Building Project. While discussing the dates it was noted that meeting dates for 6/25/19 and 7/9/19 needed to be changed.

RESOLUTION #19-81: Motion by Michael to change the regularly scheduled meeting on June 25, 2019 at 9:30 am to June 20, 2019 at 7:00 pm, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-82: Motion by Dunn to advertise for three consecutive weeks bids and proposals for building the Cemetery Chapel with sealed bids being accepted until 5pm July 8, 2019 and will be opened July 8, 2019 at 7:00pm, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Would like to thank the road workers for a great job on getting the cemetery ready for Memorial day despite the weather the cemetery looked really nice.
  2. Reported the website is almost complete and he and Bob had training on Word Press.  The website is estimated to go online the first week of June.
  3. Reported he met with Tom Grund and his neighbor and Portage Soil & Water at his residence. .PC Soil and Water recommends he contact the Army Corps of Engineers for ideas.
  4. Reported a citizen complaint about flooding concerns on Wayland Rd.  Wayland Rd is  a county road and they should report the problem to the County.
  5. Reported John Trew is the new Superintendent at Portage County engineer’s office.  Butch Helmling has retired.
  6. Presented Life Force Closure Authorizations.

RESOLUTION #19-83: Motion by Deffenbaugh that we sign and date the closure authorization for run number 18-0004 and forward them to collection in accordance with Township Policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-84: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-350, 17-355 and 18-142 and write off the balances because this resident does not have insurance and therefore in accordance with township policy such EMS charges shall be written off, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported need for executive session to discuss personnel compensation and discipline.

TRUSTEE DUNN

  1. Reported that he also has been in contact with Tom Grund concerning the flooding problem and he contacted his personal attorney for ideas on what to do.  The attorney has recommended contacting the Army Corps of Engineers.  He also contacted the Health Department and will share the information with Tom after the meeting.
  2. Reported that we need pictures for the Website. If anyone has pictures that we could post on the website please pass them along.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #19-85: Motion by Michael to approve purchase of Round Up at an estimated cost of $75 from Deerfield Farms and #304 concrete at an estimated cost of $400 from Patrick Trucking and signs at an estimated cost of $300 from municipal signs, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

  1. No written report presented.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-86: Motion by Deffenbaugh that we enter into executive session to discuss employee compensation and violation of the rules, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

Trustee Michael call the meeting back to order at 7:37 pm.

Tim Paulus asked if the vacation policy has changed.  How could the fire chief take a three-week vacation?  The Trustees reported that Chief had comp time.

RESOLUTION #19-87:  Motion by Michael to adjourn at 7:38pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee               

0 528

May 14, 2019 Meeting

May 14, 2019

PALMYRA TOWNSHIP TRUSTEES

May 14, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 23, 2019 were approved as presented.

Minutes from public hearing May 8, 2019 were approved as presented.

RESOLUTION #19-72: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23500   RICKY D BENNETT WAGES 04/16/19-04/30/19 523.42
23501   R. STEVEN COSS JR WAGES 04/16/19-04/30/19 1,818.84
23502   DONALD J LUTZ WAGES 04/16/19-04/30/19 431.46
23503   LINDSAY Y DAVIS WAGES 04/16/19-04/30/19 130.12
23504   MARK E. GARVIN WAGES 04/16/19-04/30/19 2,140.22
23505   CHELSEA L HARRIS WAGES 04/16/19-04/30/19 577.37
23506   GREYSON C HENDERSON WAGES 04/16/19-04/30/19 497.69
23507   LISA SCHRECKENGOST WAGES 04/16/19-04/30/19 160.10
23508   NICHOLAS H SCHRECKENGOST WAGES 04/16/19-04/30/19 251.91
23509   SHAWN A SCHRECKENGOST WAGES 04/16/19-04/30/19 351.18
23510   DANIEL R SHEETS WAGES 04/16/19-04/30/19 130.26
23456   KATHLEEN S. COFOJOHN SALARY 04/01/19-04/30/19 1,397.63
23512   JAMES H. DEFFENBAUGH SALARY 04/01/19-04/30/19 620.98
23513   ROBERT C DUNN SALARY 04/01/19-04/30/19 825.94
23514   HENRY A. MICHAEL SALARY 04/01/19-04/30/19 910.78
23515   SANDRA M. NUTTER SALARY 04/01/19-04/30/19 581.48
23516   CENTURYLINK MONTHLY SERVICE 154.44
23517   DOMINION EAST OHIO MONTHLY SERVICE 87.50
23518   QUALITY IP MAY SERVICE/OFFICE 365 931.00
23519   VERIZON WIRELESS MONTHLY SERVICE 43.88
23520   RICOH USA, INC COPIER MAINTENANCE 18.68
23521   VFIS OF OHIO OSFA A&A RENEWAL 880.00
23522   HARPER WELL & PUMP FD REPAIRS 2,692.00
23523   SEPTICLEAN FD REPAIRS 320.00.
23524   PROTAGE COUNTY TREASURER BUILDING PERMIT FEES 354.20
23525   PETTIGREW HARDWARE & FEED FD REPAIRS 107.89
23526   CONSTELLATION NEWENERGY MONTHLY SERVICE 85.34
23527   OHIO EDISON MONTHLY SERVICE 648.32
23528   ADVANCE AUTO PARTS FD/RD REPAIRS 75.55
23529   THE RECORD COURIER LEGAL NOTICES – PUBLIC HEARINGS 44.30  
23530   AYKTWIRJS ICCYOATUIBAK NEDUCUBE DRYG/ALC SCREEN – BWC INJURY 63.00
23531   PRAXAIR DISTRIBUTION INC EMS SUPPLIES 145.51
23532   CONRAD’S DISPOSAL MONTHLY SERVICE 69.00
23533   CARROT-TOP INDUSTRIES FLAGS 436.06
23534   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 243.72
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,354.10
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 550.39
EFT   OPERS MONTHLY PENSION 3,052.02
EFT   OP&F MONTHLY PENSION 2,230.88
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented April bank reconciliations and miscellaneous correspondence.
  2. April receipts were 12,098.33.
  3. Presented email from Jim Crawford who was requesting a position on the Board of Zoning Commission.

RESOLUTION #19-73: Motion by Michael to appoint Jim Crawford to position on Board of Zoning Commissions, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented 2018 Bridge Inspection report for review.
  2. Discussed bid template received from Chris Meduri.  Will do resolution later in meeting.

TRUSTEE DEFFENBAUGH

  1. Presented incident report involving an accident with 2017.
  2. Briefly discussed website. 

TRUSTEE DUNN

  1. Reported the Easter Egg Hunt went well despite the cold wet weather.  There were approximately 25 kids that participated with many volunteers from the Fire Department and Student volunteers earning service hours.
  2. Requested moving May 28 meeting.

RESOLUTION #19-74: Motion by Dunn to move May 28th meeting to Wednesday May 29 at 7:00 pm, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included new permits and updates on zoning applications and issues.

FIRE CHIEF

  1. Written report presented which included purchase requests, apparatus and equipment status.

RESOLUTION #19-75: Motion by Deffenbaugh to approve replacement of door on 2017 at an estimated cost of $200 plus shipping, and replace rear wheel seal at an estimated cost between $500 and $750 and to purchase cleaning supplies at an estimated cost of $2,013.50, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-76: Motion by Deffenbaugh to approve repair and replacement of squad bay door opener at an estimated cost of $1,725, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.
  2. Discussed advertising cemetery chapel building bid requirements.

RESOLUTION #19-77: Motion by Dunn to advertise 3 consecutive weeks once per week unless ORC is lesser for advertisement requirements for a building, bids must be received by 5pm on June 11 and will be opened June 11, 2019 at 7pm at the regularly scheduled trustee meeting, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Safety Issues

Tom Grund and Dave Whitt were present to ask for advice regarding an issue with a neighbor who has been excavating and changing the flow of a creek causing issues including flooding, damage to foundation and sanitary sewer to their properties.  Tom Grund brought this up a year ago and went to the PC Soil and Water and was told it was a civil issue even though the neighbor is not permitted to change the flow of a creek.  After a brief discussion the Trustees recommended they contact their insurance agent, a Portage County Commissioner and the Health Department.

Open Communication

None

RESOLUTION #19-78: Motion by Michael to adjourn at 8:01 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

0 1,389

Apr. 23, 2019 Meeting

April 23, 2019

PALMYRA TOWNSHIP TRUSTEES

April 23, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustee Deffenbaugh and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 9, 2019 were approved as presented.

RESOLUTION #19-63: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23474   RICKY D BENNETT WAGES 04/01/19-04/15/19 444.06
43475   R. STEVEN COSS JR WAGES 04/01/19-04/15/19 1,833.48
23476   DONALD J LUTZ WAGES 04/01/19-04/15/19 503.24
23477   LINDSAY Y DAVIS WAGES 04/01/19-04/15/19 110.86
23478   MARK E. GARVIN WAGES 04/01/19-04/15/19 1,979.80
23479   CHELSEA L HARRIS WAGES 04/01/19-04/15/19 582.15
23480   GREYSON C HENDERSON WAGES 04/01/19-04/15/19 502.50
43481   LISA SCHRECKENGOST WAGES 04/01/19-04/15/19 141.64
23482   DANIEL SHEETS WAGES 04/01/19-04/15/19 248.16
23483   CONRAD’S DISPOSAL INC MONTHLY SERVICE 69.00
23484   FARMERS NATIONAL BANK VISA PURCHASES 1,326.14
23485   TIME WARNER CABLE MONTHLY SERVICE 69.99
23486   VERIZON WIRELESS MONTHLY SERVICE 7.05
23487   MORTON SALT INC ROAD SALT 1,315.44
23488   UH OCCUPATIONAL HEALTH PROTAGE FD PHYSICALS 453.00
23489   B & C COMMUNICATIONS BATTERIES/CHARGERS MARCS RADIOS 757.38
23490   ADVANCE AUTO PARTS FD/PARK/CEMETERY MAINTENANCE 121.47
23491   OHIO EDISON MONTHLY SERVICE 876.19
23492   MARK GARVIN REIMBURSE RESPONDER BAG 245.51
23493   MITCHELL COMMUNICATIONS RADIO REPAIRS 259.00
23494   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 834.96
23495   VOID VOID 0.00
23496   WESLEY D WILLIS/XCOM OHIO BUILD TWP WEBSITE 600.00
23497   OHIO EDISON STREET LIGHTS 359.01
23498   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 451.66
23499   OTARMA LIABILITY INS ADJ – NEW SQUAD 45.00

FISCAL OFFICER

  1. Presented P.O.’s and B.C’S and miscellaneous correspondence.
  2. March Receipts were 270,925.26.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Asked if cleanup was all scheduled. Steve reported all vendors are scheduled.
  2. Discussed dates to schedule Public Hearing on the recommendation to rezone the old school property from residential to commercial property.

RESOLUTION #19-64: Motion by Michael to set hearing on recommendation to rezone old school property from residential to commercial for May 8, 2019 at 7:00 pm in fire station meeting room, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Presented Life Force Closure Authorizations.

RESOLUTION #19-65: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0096 and 18-0226 and forward them to collection in accordance with Township Policy regarding such EMS charges, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-66: Motion by Deffenbaugh that we sign and date the closure authorizations for run number 18-0097 and write off the balance because this was a Deerfield call and we provided an EMT so they could transport and should not have billed under Palmyra non-transport, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes.

TRUSTEE DUNN (not present)

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #19-67: Motion by Michael to approve purchase of perpetual care flowers at an estimated cost of $200 from Wise Greenhouse and purchase topsoil at an estimated cost of $200 from CBS Topsoil and purchase grass seed at an estimated cost of $80 from Pettigrew Feed and to purchase flags at an estimated cost of $525 from Carrot Top Industries and to purchase lumber for footers at an estimated cost of $50 and to purchase concrete at an estimated cost of $685 from Stamm Concrete, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel and apparatus status.

RESOLUTION #19-68: Motion by Michael to approve purchase of radio repairs at a cost of $259 from Mitchell Communications and to replace septic pumps at an estimated cost of $2,692 from Harper Well & Pump, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-69:  Motion by Michael to adjourn at 10:07 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

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