Unofficial Meeting Minutes 5/11/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 27, 2021 were approved as presented.

RESOLUTION #21-84: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

24781 RICKY D BENNETTWAGES 04/16/21-04/30/21429.51
24782 R. STEVEN COSS JRWAGES 04/16/21-04/30/211,873.16
24783 TIMOTHY F KOHLWAGES 04/16/21-04/30/21473.92
24784 MARK E. GARVINWAGES 04/16/21-04/30/211,926.79
24785 CHELSEA L HARRISWAGES 04/16/21-04/30/21691.91
24786 GREYSON HENDERSONWAGES 04/16/21-04/30/21280.72
24787 NICHOLAS R LANSINGERWAGES 04/16/21-04/30/21136.34
24788 ANTHONY POPIOWAGES 04/16/21-04/30/21539.45
24789 KATHLEEN S. COFOJOHNSALARY 04/01/21-04/30/211,575.93
24790 ROBERT C DUNNSALARY 04/01/21-04/30/21868.41
24791 HENRY A. MICHAELSALARY 04/01/21-04/30/21911.19
24792 SANDRA M. NUTTERSALARY 04/01/21-04/30/21598.36
24793 BRADLEY E VAUGHANSALARY 04/01/21-04/30/21953.12
24974 VERIZON WIRELESSMONTHLY SERVICE44.69
24795 RICOH USA INCCOPIER MAINTENANCE17.88
24796 QUALITY IPMONTHLY SERVICE1,066.36
24797 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24798 MITCHELL COMMUNICATIONS INC2011 REPAIRS26.50
24799 ATWATER NURSERYCEMETERY SUPPLIES270.00
24800 DOMINION EAST OHIOMONTHLY SERVICE203.26
24801 GORDON BROTHERS INCMONTHLY LEASE150.00
24802 PETTIGREW HARDWARE & FEEDSTATION SUPPLIES169.83
24803 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES867.60
24804 OHIO EDISONMONTHLY SERVICE350.23
24805 CUSTOM BLENDED SOILS INCPARAK/CEMETERY SUPPLIES390.00
24806 ADVANCE AUTO PARTSFD/CEM REPAIRS170.46
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,486.22
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX513.11
EFT OPERSMONTHLY PENSION3,103.55
EFT OP&FMONTHLY PENSION2,176.73
EFT BWC2021 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented April bank reconciliation.
  2. Reported April receipts were $315,622.26.
  3. Presented copy of zoning violation letter sent to 10532 Williams Rd property owner by Brett Bencze.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

RESOLUTION #21-85: Motion by Vaughan to add in section 7.4 the anti-harassment policy as received from Brett Bencze Assistant Prosecutor in both fire and road department handbooks; and change 7.5 to false complaints as written in 7.9; and 7.6 add off duty conduct as written in 7.10; and strike 7.7, 7.8, 7.9 and 7.10 fire; Add in 9.9 of road and 16.8 of fire handbooks” At this time Palmyra Township does not offer coverage”.; fire – remove 23.23 rescinded language, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #21-86: Motion by Vaughan to add record retention policy to road and fire handbooks, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported he is contacting Brett Bencze on a regular basis regarding the property located at 10699 Whippoorwill Road.  A registered letter was sent and returned so a regular mail letter was sent and is considered received if it has not been returned within two weeks which should be around mid May.

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-87: Motion by Dunnl to approve purchase of concrete at an estimated cost of $725 from Stamm Concrete, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-88: Motion by Michael to approve purchase of radio antenna at estimated cost of $250, and reprogram and repair 2026 radio at estimated cost of $250 from Mitchell Communications and purchase SCBA mounting brackets and air quick adapter at an estimated cost of $1,621.69 (95% covered by the SCBA grant) from Fire Force and to purchase EZ SS Brighter cleaner at an estimated cost of $140 to be split cost with road dept. and purchase 2 front replacement fender driver/passenger sides Est cost of $375.52 and two rear door handles estimated cost of $37.98 plus shipping from Carparts.com and purchase rear seat Est cost of $425 plus shipping, both sides rear interior door trim estimated cost $275, set of 4 locking rods for rear doors Est cost of $123.98 plus shipping and 2 sets for rear seat belts at an Est cost of $33.96 plus shipping from eBay , seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-89: Motion by Dunn to approve EMS Coordinator pay increase to 2 times officer rate effective May 11, 2021, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

Trustee Dunn welcomed Loves to the Township and thanked them for their generous donation of $2,000 to the fire department.

Safety Issues

Chelsea Harris addressed the Board with fire department staffing concerns and the shortage of volunteers and duty crew in Palmyra and surrounding Townships affecting call response times.

RESOLUTION #21-90: Motion by Michael to adjourn at 8:31 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                    

Unofficial Work Session Minutes for 5/11/2021

Work session called to order at 6:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

The purpose of the work session is to review healthcare, anti-harassment policy and record retention in the road and fire department handbooks. The balance of the handbooks has been reviewed by Brett Bencze and appear to follow applicable laws.

Discussions included adding clarification to the healthcare section of the hand books; updating to the new anti-harassment policy in both hand books and making them mirror in each book; and adding the public records policy to both handbooks. Finally omitting rescinded section of fire department handbook.

RESOLUTION #21-83: Motion by Vaughan to adjourn at 6:44 pm seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes for 4/27/2021

Regular Meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 13, 2021 were approved as presented.

RESOLUTION #2021-75: Motion by Vaughan to approve and pay the bills, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24759 RICKY D BENNETTWAGES 04/01/21-04/15/21626.23
24760 R. STEVEN COSS JRWAGES 04/01/21-04/15/211,933.65
24761 TIMOTHY KOHLWAGES 04/01/21-04/15/21311.15
24762 MARK E. GARVINWAGES 04/01/21-04/15/212,107.11
24763 CHELSEA L HARRISWAGES 04/01/21-04/15/21508.97
24764 GREYSON HENDERSONWAGES 04/01/21-04/15/21683.66
24765 NICHOLAS R LANSINGERWAGES 04/01/21-04/15/21136.34
24766 ANTHONY POPIO                                                                                                                                                                                                                                                        WAGES 04/01/21-04/15/21178.08
24767 TIME WARNER CABLEMONTHLY SERVICE94.99
24768 VERIZON WIRELESSMONTHLY SERVICE7.04
24769 FARMERS NATIONAL BANKVISA PURCHASES352.48
24770 OHIO EDISONMONTHLY SERVICE384.28
24771 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES566.37
24772 CLEARWATER SYSTEMS INCFD SUPPLIES35.50
24773 VOIDVOID0.00
24774 COIA IMPLEMENT SALES INCREPAIRS PARK/CEM90.18
24775 JOHN’S TOWING AND REPAIR INCWINCH 2013 FROM YARD250.00
24776 MITCHELL COMMUNICATIONS INCSIREN REPAIR476.75
24777 BREATHING AIR SYSTEMS INCSEMI ANNUAL MAINTENANCE705.64
24778 QUALITY IPSERVER/WORK STATIONS6,975.15
24779 PORTAGE COUNTY TREASURER2010 CROWN VIC1,000.00
24780 PORTAGE COUNTY TWP ASSN2021 DUES184.00

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented Records Retention Schedule Adopted March 23, 2021.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Presented preliminary flyer for Township Cleanup for review.

TRUSTEE DUNN

  1. Reported Anti-Harassment Policy was approved by Brett Bencze.
  2. Discussed scheduling work session to go over employee handbooks.

RESOLUTION #2021-76: Motion by Michael to schedule work session to review and update employee handbooks on May 11 at 6:00pm, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE MICHAEL

  1. Discussed cleanup.

RESOLUTION #2021-77: Motion by Michael to schedule two Fire Dept employees to help with cleanup, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.
  2. Discussed roads to be chip sealed.

RESOLUTION #2021-78: Motion by Dunn to approve purchases of approximately 20 tons of topsoil at an estimated cost of $495 from D&K Materials and new flags at an estimated cost of $900 from Carrot Top, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed Road Salt Bid to purchase 50 Tons of road Salt.

RESOLUTION #2021-79: Motion by Vaughan WHEREAS, the Palmyra Township (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT road salt contract:   a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and 

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and

d. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its electronically submitted salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 30 by 5:00 p.m. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract:

, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #2021-80: Motion by Michael to approve purchases of replacement graffiti damaged road signs at an estimated cost of $875 from Municipal signs, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-81: Motion by Vaughan approve purchase of battery and fog lite from Advance Auto Parts at an estimated cost of $162.19 and filters for radio from Mitchell Communications at an estimated cost of $26.50 and approve semi-annual maintenance contract for 2046 by Breathing Air Systems at an estimated cost of $705.64, seconded by Dunn.

Roll Call:   Vaughan-yes, Dunn-yes, Michael-yes.

  • Discussed resident complaint about vacant house at 5100 block of SR 225 saying there are squatters and animals getting into the property.  Will review with Sandy Nutter.
  • Discussed Safer Grant and staffing needs of the fire department with or without the Safer grant.

Safety Issues

Steve Coss asked if there was an update on the Whippoorwill property as there is damage to ditches and is now a safety concern.

Open Communication

None

RESOLUTION #21-82:  Motion by Michael to adjourn at   10:38 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes 3/23/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn and Vaughan and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 9, 2021 were approved as presented.

RESOLUTION #2021-53: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24702 RICKY D BENNETTWAGES 03/01/21-03/15/21559.40
24703 R. STEVEN COSS JRWAGES 03/01/21-03/15/211,873.16
24704 TIMOTHY KOHLWAGES 03/01/21-03/15/21604.76
24705 MARK E. GARVINWAGES 03/01/21-03/15/212,098.72
24706 CHELSEA L HARRISWAGES 03/01/21-03/15/21503.24
24707 GREYSON HENDERSONWAGES 03/01/21-03/15/21556.55
24708 NICHOLAS R LANSINGERWAGES 03/01/21-03/15/21259.03
24709 ANTHONY POPIOWAGES 03/01/21-03/15/21202.56
24710 TIME WARNER CABLEMONTHLY SERVICE94.99
24711 VERIZON WIRELESSMONTHLY SERVICE7.04
24712 FARMERS NATIONAL BANKVISA PURCHASES747.38
24713 OHIO EDISONMONTHLY SERVICE706.58
24714 DEPT. OF ADMIN SERVICES – OHMARCS RADIO FEES90.00
24715 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24716 ADVANCE AUTO PARTSFD/RD REPAIRS44.75
24717 QUALITY IPO36577.00
24718 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES755.18
24719 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES322.14
24720 LEPPO EQUIPMENTRD REPAIRS718.68
24721 CLEARWATER SYSTEMSFD SUPPLIES40.00
24722 COPLEY OHIO NEWSPAPERS INCADVERTISE/SCBA BID78.95
24723 OHIO EDISONSTREET LIGHTS384.25
24724 TREASURER STATE OF OHIOVFDF150.00

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented Sedgwick Group Retrospective Rating Program Contract

RESOLUTION #2021-54: Motion by Michael to enter into agreement with Sedgwick as BWC group retrospective rating program at a cost of $835, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

  • Presented quote for mobile phone and mobile plan from Spectrum.

RESOLUTION #2021-55: Motion by Michael to approve purchase of Samsung Galaxy A01 phone at an cost of $119.99 and Unlimited talk and text and by the GIG plan at $14 per month for fiscal officer phone, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

  • Discussed NOPEC Sponsorship grant. Requested 100% to apply to Township Cleanup.

RESOLUTION #2021-56: Motion by Michael to approve NOPEC Sponsorship grant to apply 100% to Township Cleanup, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented LifeForce closure authorization.

RESOLUTION #21-57: Motion by Michael that we sign and date the closure authorizations for run number 19-0382 and write off the balances because the deceased has no estate and no assets  in accordance with township policy such EMS charges shall be written off, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Discussed Township Cleanup. No construction materials or tires will be taken as well as the usual paint cans, etc.

RESOLUTION #2021-58: Motion by Vaughan to set Township Cleanup for June 11th from 10am to 6pm and June 12 from 7:30am to noon, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Asked about police report for graffiti of signs in Township.  Police report not recommended because it is happening throughout the county.
  2. Discussed Palmyra Little Village Shopper proposal.  Would like to further discussion with owner of

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.
  2. Discussed roads to be chip sealed.

RESOLUTION #2021-59: Motion by Michael to obtain cost estimate from Portage County Engineer to chip seal Whippoorwill sections B, D and E and cemetery, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #2021-60: Motion by Michael to approve purchase of approximately 25 tons of road salt at an estimated cost of $56.78 per ton, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF (not present)

  1. Written report presented which included department updates.

Safety Issues

None

Open Communication

None

RESOLUTION #21-61:  Motion by Michael to adjourn at   11:40 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee

Unofficial Meeting 4/13/2021

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 23, 2021 were approved as presented.

RESOLUTION #21-64: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

Trustee Dunn entered the meeting.

BILLS APPROVED AND PAID:

24725 RICKY D BENNETTWAGES 03/16/21-03/31/21705.59
24726 R. STEVEN COSS JRWAGES 03/16/21-03/31/212,276.38
24727 TIMOTHY F KOHLWAGES 03/16/21-03/31/21762.45
24728 MARK E. GARVINWAGES 03/16/21-03/31/212,430.29
24729 CHELSEA L HARRISWAGES 03/16/21-03/31/21561.66
24730 GREYSON HENDERSONWAGES 03/16/21-03/31/21559.54
24731 NICHOLAS R LANSINGERWAGES 03/16/21-03/31/21136.34
24732 ANTHONY POPIOWAGES 03/16/21-03/31/21229.44
24733 KATHLEEN S. COFOJOHNSALARY 03/01/21-03/31/211,418.85
24734 ROBERT C DUNNSALARY 03/01/21-03/31/21868.41
24735 HENRY A. MICHAELSALARY 03/01/21-03/31/21911.19
24736 SANDRA M. NUTTERSALARY 03/01/21-03/31/21598.36
24737 BRADLEY E VAUGHANSALARY 03/01/21-03/31/21953.12
24738 VERIZON WIRELESSMONTHLY SERVICE44.96
24739 RICOH USA INCCOPIER MAINTENANCE12.77
24740 QUALITY IPMONTHLY SERVICE882.99
24741 TREASURER STATE OF OHUAN QTRLY FEES762.00
24742 MORTON SALT INCROAD SUPPLIES1,405.88
24743 SARCHIONE FORD2011 MAINTENANCE115.30
24744 CARTER LUMBERSTATION SUPPLIES180.03
24745 SEDGWICKBWC GROUP RETROSPECTIVE FEES835.00
24746 DOMINION EAST OHIOMONTHLY SERVICE333.43
24747 OHIO EDISONMONTHLY SERVICE549.57
24748 GORDON BROTHERS INCMONTHLY LEASE150.00
24749 PETTIGREW HARDWARE & FEEDSTATION SUPPLIES19.55
24750 COIA IMPLEMENT SALESKUBOTA REPAIRS71.67
24751 ADMANCE AUTO PARTSFD REPAIRS36.53
24752 FIRE FORCE INCSCBA FEMA GRANT PURCHASE77,817.00
24753 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES937.20
24754 OHIO EDISONCEMETERY MONTHLY SERVICE100.63
24755 COPLEY OHIO NEWSPAPERS INCRECORD COMMISSION MEETING NOTICE19.75
24756 QUALITY IPQVOIP/O365183.37
24757 VOIDVOID0.00
24758 UH EMS INSTITUREEMS BASIC – LITSINGER1,200.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,070.49
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX428.61
EFT OPERSMONTHLY PENSION3,455.40
EFT OP&FMONTHLY PENSION2,473.57
EFT BWC2021 INSTALLMENT1,029.76
EFT ODJFSUNEMPLOYMENT TAX360.49

FISCAL OFFICER REPORT

  1. Presented March bank reconciliations and P.O.’s.
  2. Reported March receipts were $32,194.72.
  3. Reported the Auditor of State donated old UAN laptop to the Township.

RESOLUTION #21-65: Motion by Michael to accept the donation of the UAN laptop from the Auditor of State, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-66: Motion by Vaughan to approve quotes from Quality IP for server replacement at quoted price of $4,771.42 and two workstation/monitor replacement at a quoted cost of $2,203.73, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed employee manual update and anti-harassment policy. Anti-harassment policy will be sent to Brett Bencze for review prior to employee handbook update work session.

TRUSTEE DUNN

  1. Reported we are still on hold with recycle agreement as the matter has to go back before the county commissioners.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-67: Motion by Michael to approve purchase of mulch for park at an estimated cost of $200 from CBS Topsoil and weed killer at an estimated cost of $100 from Deerfield Farms and perpetual care flowers and shrubs for cemetery at an estimated cost of $400, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Reported Baseball and parents will be working a cleanup day at the park this Saturday spreading mulch, weeding flower beds, painting pavilion, concession stand.
  • Reported road signs could not be cleaned with graffiti clean solution. Steve will get a price on replacement.

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-68: Motion by Dunn to approve purchase 2010 Crown Vic at a cost of $1,000 from Portage County and repair fire/tornado siren at an estimated cost of $476.75 from Mitchell Communications and repairs 2013 rear wheel seal at an estimated cost of $1,500 from Alliance Motors and service 2011 at an estimated cost of $115.30 from Sarchione Ford and replace solenoid for 2046 at a cost of $56 from Amazon and towing of 2013 at a cost of $250, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-69: Motion by Dunn to approve recommendation of fire chief to appoint Chelsea Harris to position of EMS Coordinator, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

RESOLUTION #21-70: Motion by Michael to remove old SCBA’s from inventory and service per grant requirements to purchase new SCBA’s, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-71: Motion by Michael to enter into executive session to discuss possible employee discipline, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

Meeting called back to order.

Michael reported there is nothing new to report.

Chairman Michael requested resignation from Chairman of the Board position.

RESOLUTION #21-72: Motion by Dunn to accept resignation of Michael from Chairman position effective immediately, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Vice Chairman Dunn opened nominations for Chairman.

Vice Chairman Dunn nominated Vaughan as Chairman.

RESOLUTION #21-73: Motion by Dunn to close nominations, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

RESOLUTION #21-74: Motion by Michael to adjourn at 8:32 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Truste

Unofficial Meeting Minutes 3/9/2021

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Dunn, Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting February 23, 2021 were approved as presented.

Chairman Michael opened bids for the SCBA’s that will be purchased with Federal grant funds.  The bids were as follows:

Breathing Air Systems:           $83,005.00

Fire Force Inc.:                       $75,647.00 with options for a 30 minute Cylinder $1,200; 7 additional face pieces w/voice amplifier $310 ea. or $2,170 and integrated thermal imaging $1,198.  Chairman Michael reported we will discuss these bids later in the meeting.

Andrea Metzler, Public Engagement Manager from Portage Parks District was present to let us know about opportunities for education and volunteerism with Portage Park District.  She also mentioned the district is putting together a new ten-year plan.  Anyone interested should get in touch with the Park District and let them know what you would like to see happen with the parks. Visit https://www.portagecounty-oh.gov/portage-park-district for more information.

RESOLUTION #21-41: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24673 RICKY D BENNETTWAGES 02/16/21-02/28/21387.12
24674 R. STEVEN COSS JRWAGES 02/16/21-02/28/211,792.52
24675 TIMOTHY F KOHLWAGES 02/16/21-02/28/21400.24
24676 MARK E. GARVINWAGES 02/16/21-02/28/211,889.04
24677 CHELSEA L HARRISWAGES 02/16/21-02/28/21524.10
24678 GREYSON HENDERSONWAGES 02/16/21-02/28/21325.99
24679 NICHOLAS R LANSINGERWAGES 02/16/21-02/28/21256.52
24680 ANTHONY POPIOWAGES 02/16/21-02/28/21319.30
24681 KATHLEEN S. COFOJOHNSALARY 02/01/21-02/28/211,418.85
24682 ROBERT C DUNNSALARY 02/01/21-02/28/21868.41
24683 HENRY A. MICHAELSALARY 02/01/21-02/28/21911.19
24684 SANDRA M. NUTTERSALARY 02/01/21-02/28/21598.36
24685 BRADLEY E VAUGHANSALARY 02/01/21-02/28/21953.12
24686 QUALITY IPMONTHLY SERVICE/ACCESS POINTS/SWITCH/TELEPHONE SERVICE1,785.11
24687 WM. BENJAMIN TRUCKING INCRD SUPPLIES213.12
24688 MORTON SALT INCRD SUPPLIES1,384.87
24689 ALLIANCE MOTORS INC2013 REPAIRS2,760.55
24690 DOMINION EAST OHIOMONTHLY SERVICE502.28
24691 VERIZON WIRELESSMONTHLY SERVICE44.27
24692 RICOH USA INCCOPIER MAINTENANCE30.31
24963 PETTIGREW HARDWARE & FEEDSTATION/EMS SUPPLIES254.86
24694 GORDON BROTHERS INCWATER SOFTENER LEASE150.00
24695 PORTAGE CO COMBINED HEALTH DISTRICTSEMIPUBLIC WASTEWATER TREATMENT PERMIT275.00
24696 CITY OF RAVENNADISPATCH FEES5,243.43
24697 LEPPO EQUIPMENT BOB CAT REPAIRS1,473.36
24698 CARTER LUMBERSTATION REPAIRS18.97
24699 COIA IMPLEMENT SALES INCKUBOTA REPAIRS29.99
24700 OSCAR BRUGMANN SAND & GRAVELROAD SUPPLIES293.04
24701 CENTURYLINKMONTHLY SERVICE36.69
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,210.92
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX480.46
EFT OPERSMONTHLY PENSION3,189.86
EFT OP&FMONTHLY PENSION2,094.08
EFT BWC2021 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented February bank reconciliations and P.O.’s.
  2. Reported February receipts were $32,396.93.
  3. Discussed Cemetery CD.

RESOLUTION #21-42: Motion by Dunn to invest $2,500 in 24 month Public Funds CD at rate of .4% at Farmers National Bank or the rate that is in effect on March 19, 2021, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed Depository Agreement

RESOLUTION #21-43: Motion by Vaughan to designate Farmers National Bank as public depository for the period April 30, 2021 through May 1, 2026, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

  • Discussed Sweep account interest rates decreasing significantly April 1.  Proposed putting portions of some funds in CD’s.
  • Discussed a problem that occurred with the Year End Balance Certificate presented to Portage County Budget Commission where fund names were cut off and the wrong fund number was presented in the Official Amended Certificate of Estimated Resources.  I spoke with UAN to see if they could add fund numbers to the report and their response was that most counties do not use the fund numbers but only the fund name.  Trina Martin from the Auditor of State UAN software support reported that my Year-End Certificate was not wrong and recommended changing the names of the miscellaneous revenue accounts in order to report more clearly which fund is being used. The Fund Names are currently 2901 Miscellaneous Special Revenue – State and 2902 Miscellaneous Special Revenue – Federal.

RESOLUTION #21-44: Motion by Dunn to change the names of funds 2901 and 2902 as follows: 2901 State Misc. Revenue and 2902 Federal Misc. Revenue, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

  • Need to set Records Commission public meeting to adopt record retention schedule.

RESOLUTION #21-45: Motion by Vaughan to advertise Palmyra Record Commission Meeting to be held March 23, 2021 immediately following the regularly scheduled Trustee meeting at 9:30 am, seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented Life Force closure authorizations

RESOLUTION #21-46: Motion by Michael that we sign and date the closure authorizations for run numbers 20-0168 and write off the balances because no vitals were taken and therefore should not have been billed in accordance with township policy such EMS charges shall be written off, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

  • Discussed Township Employee Manual updates and reviews need to be completed. A work session will be scheduled at the next Trustee meeting.

TRUSTEE DUNN

  1. Discussed Portage County Recycle meeting with Bill Steiner. Reported that no Township has volunteered to be a central location. Dunn asked if curbside recycling would still be an option. Steiner reported there are not enough trucks and if there were enough trucks, you would need to share with another township in the area for every other week pickup.  There are problems with every other week pick up as residents have a hard time figuring out which week is the correct week for pick up.  Steiner will have to go back to the commissioners for other ideas so for now everything stays the same.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-47: Motion by Michael to approve purchase of hydraulic cylinder for Bobcat at estimated cost of $1,500 and approve valve repair of Bobcat at an estimated cost of $651 from Leppo Equipment, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

  • Discussed possible dates for township cleanup. Possible dates are 6/11 and 6/12 and times to be determined at next meeting.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-48: Motion by Dunn to approve purchase of emergency brake release handle at a cost of $36.53 from Advance Auto Parts and garage door opener for squad bay at an estimated cost of $1,575 from Ted Biery Garage Doors, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-49: Motion by Michael to accept Lindsay Davis resignation from the fire department, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-50: Motion by Dunn to apply for AFG Safer grant to add 24 hour staffing to the fire department, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-51: Motion by Michael to accept bid for the AFG SCBA grant purchase from Fire Force Inc for the SCBA’s in the amount of $75,647.00 and include the additional 7 face piece option at $310 each or $2,170 totaling $77,817, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-52: Motion by Michael to adjourn at 8:57 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Bradley Vaughan, Trustee                                                             

Unofficial Meeting Minutes 2/23/2021

Regular Meeting called to order at 7:10 p.m. by Chairman Michael with Trustees Dunn and Fiscal Officer Cofojohn present.  Trustee Vaughan was present via cell phone.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 9, 2021 were approved as presented.

RESOLUTION #2021-36: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24654 RICKY D BENNETTWAGES 02/01/21-02/15/21494.45
24655 R. STEVEN COSS JRWAGES 02/01/21-02/15/212,213.37
24656 TIMOTHY KOHLWAGES 02/01/21-02/15/21618.62
24657 MARK E. GARVINWAGES 02/01/21-02/15/212,006.47
24658 CHELSEA L HARRISWAGES 02/01/21-02/15/21419.21
24659 GREYSON HENDERSONWAGES 02/01/21-02/15/21169.92
24660 NICHOLAS R LANSINGERWAGES 02/01/21-02/15/21259.03
24661 ANTHONY POPIOWAGES 02/01/21-02/15/21192.77
24662 SHAWN A SCHRECKENGOSTWAGES 02/01/21-02/15/21205.00
24633 TIME WARNER CABLEMONTHLY SERVICE94.99
24664 VERIZON WIRELESSMONTHLY SERVICE7.04
24665 FARMERS NATIONAL BANKVISA PURCHASES1,665.10
24666 OHIO EDISONMONTHLY SERVICE744.44
24667 CENTURYLINKMONTHLY SERVICE175.28
24668 CONRAD’S DISPOSAL INCMONTHLY SERVICE44.00
24669 ADVANCE AUTO PARTSFD/RD REPAIRS1,317.43
24670 QUALITY IPQVoIP TELEPHONE SYSTEM1,774.79
24671 OHIO EDISONSTREET LIGHTS384.25
24672 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES458.39

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented Quality IP quote for UniFi Wireless Access Point and UniFi 24-Port Gigabit PoE Network Switch.

RESOLUTION #2021-37: Motion by Dunn to approve purchase of Network Switch and Access Point at an estimated cost of $745.94, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed recording zoning map.
  • Reported OTARMA has an expanded 2021 Police and Fire Grant for PPE, Safety lights, Boots, Body Armor, Tactical gear and SCBA’s of $1,000 for the fire department.
  • Reported FO attended TWP ASSN zoom meeting. Topics included Portage Park District updates, Subdivision Regulation Proposed changes and Leadership Portage County has openings.  Trustees are encouraged to review the Subdivision proposed changes as response is requested by mid March.  Andrea from Portage Park District will be at our next meeting.
  • Presented proposed Harassment Policy and Acknowledgement for addition into the employee handbooks.  Discussed employee handbooks need updated and completed by year end for audit.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Discussed Easter Egg Hunt. Decided to postpone Easter Egg Hunt until spring of 2022.
  2. Will work on scheduling a date for township cleanup at the next meeting.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR (not present)

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-38: Motion by Michael to approve purchase of new hydraulic cylinder for Bobcat at an estimated cost of $1,200 from Leppo Equipment and pipe for downspout at an estimated cost of $50 from Carter Lumber, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF (not present)

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-39: Motion by Dunn to approve sending L. Litsinger to UH Portage EMT basic course at an estimated cost of $1,200 and to renew EMS drug license at a cost of $440, seconded by Vaughan.

Roll Call:   Dunn-yes, Vaughan-yes, Michael-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-40:  Motion by Michael to adjourn at   7:49 p.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Bradley Vaughan, Trustee

Unofficial Minutes 2/9/2021

Regular meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Dunn, Vaughan and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting January 26, 2021 were approved as presented.

RESOLUTION #21-30: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24625 RICKY D BENNETTWAGES 01/16/21-01/31/21480.33
24626 R. STEVEN COSS JRWAGES 01/16/21-01/31/212,414.97
24627 TIMOTHY F KOHLWAGES 01/16/21-01/31/21643.61
24628 MARK E. GARVINWAGES 01/16/21-01/31/212,040.01
24629 CHELSEA L HARRISWAGES 01/16/21-01/31/21590.82
24630 GREYSON HENDERSONWAGES 01/16/21-01/31/21242.15
24631 NICHOLAS R LANSINGERWAGES 01/16/21-01/31/21344.47
24632 ANTHONY POPIOWAGES 01/16/21-01/31/21131.94
24633 KATHLEEN S. COFOJOHNSALARY 01/01/21-01/31/211,418.85
24634 ROBERT C DUNNSALARY 01/01/21-01/31/21868.41
24635 HENRY A. MICHAELSALARY 01/01/21-01/31/21911.19
24636 SANDRA M. NUTTERSALARY 01/01/21-01/31/21598.36
24637 BRADLEY E VAUGHANSALARY 01/01/21-01/31/21953.12
24638 DOMINION EAST OHIOMONTHLY SERVICE398.91
24639 VERIZON WIRELESSMONTHLY SERVICE44.96
24640 RICOH USA INCCOPIER MAINTENANCE14.24
24641 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES481.87
24642 GORDON BROTHERS INCWATER SOFTENER LEASE150.00
24643 PORTAGE CTY TREASURERRE JTAX FULL YR PAY646.98
24644 PORTAGE CTY TREASURERCEMETERY RE TAX ½ YR828.68
24645 THE RECORD COURIERLEGAL NOTICE ANNUAL FINANCIAL/MEETING CHANGES57.65
24646 QUALITY IPMONTHLY SERVICE/FIREWALL1,547.46
24647 TREASURER STATE OF OHIOCOOPERATIVE PURCHASE PROGRAM100.00
24648 MORTON SALT INCROAD SALT1,421.20
24649 PETTIGREW HARDWARE & FEEDFD REPAIRS17.98
24650 LEPPO EQUIPMENTRD REPAIRS24.76
24651 24/7MECHANICAL COMPANY LLCREPAIRS RD GARAGE379.36
24652 WESLEY ELECTRIC INCREPAIRS FD METER1,897.80
24653 TREASURER OF STATE OF OHDRIVING RECORD REQEUSTS115.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,793.62
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX547.18
EFT OPERSMONTHLY PENSION3,360.17
EFT OP&FMONTHLY PENSION2,189.27
EFT BWC2020 INSTALLMENT1,029.76

FISCAL OFFICER REPORT

  1. Presented January bank reconciliations and P.O.’s.
  2. Reported January receipts were $31,511.96.
  3. Presented cemetery deeds for signature.
  4. Reported need to amend temporary appropriations to pay cemetery chapel real estate tax.

RESOLUTION #21-31: Motion by Dunn to amend temporary appropriations within general fund increase 1000-110-370 by $450 and decrease 1000-110-319 by $300 and 1000-110-330 by $150, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed Permanent Appropriations.

RESOLUTION #21-32: Motion by Vaughan to approve 2021 permanent appropriations as presented:

Net  ResourcesPermanentEstimated
Available toAppropriationBalance
FUNDAppropriateRequest12/31/21
General Fund$396,882235,238.00$161,644
Motor Vehicle       21,19414,000.007,194
Gasoline Tax       354,031263,700.0090,331
Road & Bridge        194,882141,900.0052,982
Cemetery43,83232,650.0011,182
1 Mill Fire Levy  142,06296,700.0045,362
2 Mill Fire Levy         228,451161,700.0066,751
2 Mill Fire Levy         321,323238,000.0083,323
Permissive Motor Vehicle     64,65341,000.0023,653
Fire & Rescue, Ambulance & EMS      228,466161,700.0066,766
Misc Revenue – Federal Grant80,67580,675.000
Non-Expendable Trust 4951           5,77350.005,723
Non-Expendable Trust 495267750.00627
$2,082,9011,467,363.00$615,538

Seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Paris Township Trustee Doreen Spicer was present to discuss complaints about engine brake noise near the intersection of SR 225 and Cableline Road.  Since the problem occurs near both Township’s line the Ohio State Highway Patrol will not put a sign on a Township line.

RESOLUTION #21-33: Motion by Dunn WHEREAS, Revised Code Section 505.17 authorizes a board of township trustees to make such regulations and orders as are necessary to control passenger car, motorcycle, and internal combustion engine noise, as permitted under Revised Code Section 4513-211; and WHEREAS, Revised Code Section 4513.221 (E) (4) authorizes a board of township trustees to regulate noise from passenger cars, motorcycles, or other devises using internal combustion engines in the unincorporated area of the township by Cableline Road prohibiting racing the motor of any vehicle using an internal combustion engine in such a manner that the exhaust system emits a loud, cracking or chattering noise unusual to its normal operation; and WHEREAS. The Board of Township Trustees of Palmyra Township, Portage County Ohio, has received complaints from residents with regard to loud noises emitted by trucks using diesel engine brakes, which reduce the trucks’ rate of speed, but cause the trucks exhaust systems to emit loud, cracking or chattering noises unusual to their normal operations: and WHEREAS, such residents have complained that these noise emissions have occurred at all times of the day and night, but are particularly annoying in the dark hours when said residents are attempting to sleep; now therefore, BE IT RESOLVED by the Board of Trustees of Palmyra Township, Portage County, Ohio as follows: SECTION 1.  This Board hereby determines that the use of an engine brake on a motor vehicle causes the motor vehicle’s motor to race in such a manner as to cause its exhaust system to emit a loud, cracking, or chattering noise unusual to its normal operation, and by this regulation hereby prohibits such use within the unincorporated area of the Township.  This regulation does not apply to “emergency vehicles” or “public safety vehicles” as defined by Revised Code Section 4511.01 SECTION 2. Whoever violates the prohibition set forth in Section 1 above is guilty of a minor misdemeanor. SECTION 3. The effective date of this resolution shall be ten (10) calendar days after the posting of signage appropriate to carry out the purposes of this resolution. SECTION 4. This Board hereby finds and determines that all formal actions of this Board concerning and relating to the passage of this resolution were taken in open meetings of this Board and that all deliberations of this Board and of any of its committees that resulted in such formal actions were taken in meetings open to the public in compliance with all local requirements, including (without taken in meetings open to the public, in compliance with all legal requirements, including implied limitation) Ohio Revised Code Section 121.22. except as otherwise permitted thereby. Seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

  • Discussed Portage County Recycle email and letter received from Bill Steiner asking for input on Township’s sharing drop off locations.  Trustee Dunn will schedule zoom meeting with Bill Steiner to learn more about the current proposal.
  • Reported that Andrea from Portage Park District will be at the next meeting.
  • Discussed TWP Assn. meetings will be via zoom this year. FO Cofojohn will represent Palmyra at February 20 meeting.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Verbal report presented which included an update on zoning issues.

ROAD SUPERVISOR

  1. Verbal report presented which included updates on department activities.

FIRE CHIEF (not present)

  1. Written report presented which included updates on fire department activity and purchase requests.

RESOLUTION #21-34: Motion by Michael to approve replacing radiator in 2013 at an estimated cost of $3,000 from Alliance Motors and replacing electrical service on station at a cost of $1,897.80 from Wesley Electric and new combo key entrance lockset for front door at a cost of $$430 and replacement of 2 bay door locksets from and closer at an estimated cost of $1,440, from US Hardware seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes,.

Open Communication

None

Safety Issues

Steve reported vandals’ have put graffiti on every road sign in the Township and wanted to know if he should file a report.  Trustees agreed a report should be filed. 

RESOLUTION #21-35: Motion by Michael to adjourn at 10:31 pm seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Bradley Vaughan, Trustee