2/13/2020 ZC Meeting Minutes

Chairman Vaughan called meeting to order at 7:00 pm.

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Roll was called and the following members were present: Mike Chilson, Jim Crawford Brad Vaughan and Kathy Cofojohn. Sandy Nutter was also present.

Motion by Chilson to accept the minutes of January 9, 2020, seconded by Vaughan.

Roll Call: Chilson-yes, Vaughan – yes, Crawford-yes.

OLD BUSINESS:

Reviewed questions they had about Sections 500 and 600.  Need additional explanation from Trustees and Fire Chief on items in book.

Keep 2nd Thursday of month for meetings.

NEW BUSINESS:

The Board discussed items in Section 700 and 800.

Chairman Vaughan requested the Board review section 900 of the zoning resolution for discussion at the next meeting.

Sandy gave her report and presented report from 2019 zoning activity.

Motion by Chairman Vaughan to adjourn at 8:01pm: seconded by Chilson.

Roll Call: Vaughan-yes, Chilson-yes, Crawford-yes. rved”: 0.0, “sts_include_subdomains”: false, “sts_observed”: 1576268397.88675 }, “l8XmfE1EbKMfin8cushkWzXalhdxIMysz/6F3qoCUOI=”: { “dynamic_spki_hashes_expiry”: 0.0, “expiry”: 1613434533.4485, “mode”: “force-https”, “pkp_include_subdomains”: false, “pkp_observed”: 0.0, “sts_include_subdomains”: false, “sts_observed”: 1581898533.4485 }, “m4trt0P1zMUAGiU7gZ2iMhLIZ9jXXpTJT797it1Wuig=”: { “dynamic_spki_hashes_expiry”: 0.0, “expiry”: 1583262732.634627, “mode”: “force-https”, “pkp_include_subdomains”: false, “pkp_observed”: 0.0, “sts_include_subdomains”: false, “sts_observed”: 1551726732.634627 }, “mX1OubIhLTrpNLuXDx72moPCuaOflOEsPzmPkANen3o=”: { “dynamic_spki_hashes_expiry”: 0.0, “expiry”: 1613434503.319625, “mode”: “force-https”, “pkp_include_subdomains”: false, “pkp_observed”: 0.0, “sts_include_subdomains”: true, “sts_observed”: 1581898503.319625 }, “myxca24Fg7L/IgePD/QeLaUxbyYNmJdOyLPY

Unofficial Meeting Minutes for 2/11/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting January 28, 2020 were approved as presented.

RESOLUTION #20-25: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

Trustee Dunn entered the meeting.

BILLS APPROVED AND PAID:

24007   R. STEVEN COSS JR WAGES 01/16/20-01/31/20 2,360.87
24008   DONALD J LUTZ WAGES 01/16/20-01/31/20 470.31
24009-24012   VOID VOID 0.00
24013   MARK E. GARVIN WAGES 01/16/19-01/31/20 2,256.26
24014   CHELSEA L HARRIS WAGES 01/16/19-01/31/20 293.87
24015   GREYSON HENDERSON WAGES 01/16/19-01/31/20 123.04
24016   NOLAN KETTLE WAGES 01/16/19-01/31/20 1,142.57
24017   VOID VOID 0.00
24018   JAMES H. DEFFENBAUGH SALARY 01/01/20-01/31/20 620.32
24019   ROBERT C DUNN SALARY 01/01/20-01/31/20 851.91
24020   HENRY A. MICHAEL SALARY 01/01/20-01/31/20 911.18
24021   SANDRA M. NUTTER SALARY 01/01/20-01/31/20 588.79
24022   KATHLEEN S COFOJOHN SALARY 01/01/20-01/31/20 1,396.21
24024   CENTURYLINK MONTHLY SERVICE 173.66
24025   DOMINION EAST OHIO MONTHLY SERVICE 300.77
24026   VERIZON WIRELESS MONTHLY SERVICE 43.90
24027   RICOH USA INC COPIER MAINTENANCE 16.45
24028   S.K. MASONRY SERVICES CHAPEL LABOR 3,013.00
24029   CARTER LUMBER STATION STORM DAMAGE REPAIR 26.89
24030   PORTAGE CTY TREASURER STORM WATER ASSESSMENT 647.12
24031   PORTAGE CTY TREASURER TOWER RE TAX 269.14
24032   THE RECORD COURIER LEGAL NOTICE ANNUAL FINANCIAL 23.75
24033   QUALITY IP MONTHLY SERVICE 938.50
24034-24036   VOID VOID 0.00
24037   OHIO EDISON MONTHLY SERVICE 609.04
24038   ADVANCE AUTO PARTS RD/FD REPAIRS 35.22
24039   UH OCCUPATIONAL HEALTH PHYSICAL/CRUG SCREAN 108.00
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,529.09
EFT   TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 509.70
EFT   OPERS MONTHLY PENSION 3,136.00
EFT   OP&F MONTHLY PENSION 2,461.53
EFT   BWC 2020 INSTALLMENT 1,259.91
EFT   FARMERS NATIONAL BANK NSF SERVICE CHARGE 10.00

FISCAL OFFICER REPORT

  1. Presented January bank reconciliations and P.O.’s..
  2. Reported January receipts were $­­­­­33,944.75.
  3. Presented a meeting policy from PC Prosecutors office.

RESOLUTION #20-26: Motion by Michael WHEREAS, Ohio Revised Code Section 121.22 concerning open public meetings, it is required that this Board adopt rules relative to scheduling regular and special Board meetings and to provide notice of these meetings; now therefore be it RESOLVED, that the Palmyra Township Board of Trustees regular meetings will be held at 7:00PM on the second Tuesdays of each month, and at 9:30AM on the 4th Tuesdays of each  month, at the Palmyra Fire Station, 3956 State Route 225, Diamond, OH 44412. RESOLVED,       Palmyra Township Board of Trustees will provide notice of its regular meetings, including the time and place of such meetings, in the legal section of the Record-Courier newspaper, and at the entrance of Fire Department, as well as on the Board’s webpage at palmyratownship.com. RESOLVED, Palmyra Township Board of Trustees may convene special meetings, for which they will provide 24-hour notice, including 24-hour notice to any news media requesting notification of such meetings, except in the event of an emergency meeting requiring immediate official action. Notice of special meetings will be provided in the same places as the notices of regular meetings. RESOLVED, In the case of emergency sessions, the Palmyra Township Board of Trustees will contact any media that requested notice of the time, place and purpose of emergency meetings. As practicable, the notice of emergency meetings will also be made through the legal section of the Record-Courier, and posted at the doors of Fire Department, and on the Board’s webpage at palmyratownship.com. RESOLVED that Executive Sessions will be held pursuant to Ohio Revised Code Section 121.22 (G)(1)-(8); but Executive sessions are prohibited at emergency meetings. Meeting minutes will reflect only the general subject matter of the executive sessions.

RESOLVED, any person may request the time and place of all regularly scheduled meetings by submitting a request to the Fiscal Officer; and be it further RESOLVED, any person, upon written request, as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is to be discussed. Each person shall file with the Fiscal Officer a written request specifying the person’s name, address, telephone number and/or e-mail address, along with the specific type of public business that is of interest, and the amount of time this request covers (not to exceed three months); and be it further RESOLVED, that public comment is welcomed by the Palmyra Township Board of Trustees at open communication in the regular meetings. RESOLVED, that the Palmyra Township Board of Trustees finds and determines that all formal actions of this Board concerning and relating to the adoption of this resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meeting open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code.

, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Discussed Permanent Appropriations.

RESOLUTION #20-27: Motion by Michael to approve 2020 permanent appropriations as presented:

, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed need to advertise for zoning secretary position.

RESOLUTION #20-28: Motion by Dunn to advertise in the Record Courier for the zoning secretary position for Friday Saturday and Sunday or for 7 days if the cost is the same or cheaper, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE DEFFENBAUGH

  1. Presented items to be removed from inventory.

RESOLUTION #20-29: Motion by Deffenbaugh that we remove Dell printer, chain saw and sweeper from inventory, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Discussed possible Township cleanup dates.

RESOLUTION #20-30: Motion by Michael that we set Township Cleanup for June 5 and 6 from 7:30 am to 6pm Friday and 7:30 am to noon on Saturday pending availability of vendors, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DUNN

  1. Discussed dates and times for Easter Egg Hunt.

RESOLUTION #20-31: Motion by Dunn that we set the Easter Egg Hunt for April 4 at 9am and approve expenditures estimated at $300, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported a complaint about the Whippoorwill address regarding getting around the location, trailers in road without lights and noise.
  • Presented letter for Trustees to sign authorizing the Portage County Prosecutor’s office to begin foreclosure proceedings on Whippoorwill Road property.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included an update on zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities purchase request.

RESOLUTION #20-32: Motion by Michael to approve purchase of two doors for garage that were damaged in break in last Saturday at an estimated cost of $1,964 from A M Door, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-33: Motion by Michael to approve BSE Light Solutions to convert lighting to LED lighting at an estimated cost of $5,968.09, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which included updates on fire department activity and training requests.

RESOLUTION #20-34: Motion by Dunn to approve sharing half the cost with Deerfield Township for sending Nolan Kettle and Brian Kelderhouse to EMT-Advance course presented by UH Portage and at total cost of $2,500 per Township, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

Open Communication

None

Safety Issues

Terry Mott voiced environmental concerns.

RESOLUTION #20-35: Motion by Michael to adjourn at 7:38 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn

Unofficial Meeting Minutes 1/28/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on January 8 2020 were approved as presented.

RESOLUTION #2020-15: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23975   RICKY D BENNETT WAGES 01/01/20-01/15/20 384.02
23976   R. STEVEN COSS JR WAGES 01/01/20-01/15/20 1,956.16
23977   DONALD J LUTZ WAGES 01/01/20-01/15/20 506.04
23978-23982   VOID VOID 0.00
23983   MARK E. GARVIN WAGES 01/01/20-01/15/20 2,241.85
23984   CHELSEA L HARRIS WAGES 01/01/20-01/15/20 164.06
23985   GREYSON HENDERSON WAGES 01/01/20-01/15/20 123.04
23986   NOLAN KETTLE WAGES 01/01/20-01/15/20 855.36
23987   NICHOLAS H SCHRECKENGOST WAGES 01/01/20-01/15/20 219.54
23988   OHIO EDISON MONTHLY SERVICE 735.20
23989   TIME WARNER CABLE MONTHLY SERVICE 94.99
23990   VERIZON WIRELESS MONTHLY SERVICE 7.05
23991   PALMYRA LITTLE VILLAGESHOPPER FUEL PURCHASES 758.19
23992   UH OCCUPATIO0NAL HEALTH PORTAGE DOT DRUG SCREEN 55.00
23993   MCMASTER-CARR FD REPAIRS 28.39
23994   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 919.74
23995   HEALAMERICA PA REFUNDS REFUND AMBULANCE FEES 362.01
23996   BURNHAM & FLOWER INS GROUP FISCAL OFFICER BOND 767.00
23997   WARREN FIRE EQUIPMENT ` FD MAINTENANCE 547.14
23998   WARREN SPRING CO LLC 4700 REPAIRS 44.31
23999   TREASURER STATE OF OHIO COOP PURCHASE FEE 100.00
24000   CONRAD’S DISPOSAL INC MONTHLY SERVICE 44.00
24001   FARMERS NATIONAL BANK VISA PURCHASES 125.04
24002   MITCHELL COMMUNICATIONS INC REPAIRS 2011 129.20
24003   GARRO TIRE & AUTOMOTIVE SERVICE TIRES 3500 1,088.52
24004   VOID VOID 0.00
24005   OHIO EDISON STREET LIGHTS 364.91
24006   ANGELINA WILHELM REIMBURSE BACKGROUND CHECK 73.00
EFT   BUREAU OF WORKERS’ COMPENSATION 2019 TRUE-UP 530.00

FISCAL OFFICER

  1. Presented December bank reconciliation, P.O.’s and miscellaneous correspondence.
  2. Reported December receipts were $26,312.41.
  3. Reported the 2020 NOPEC Sponsorship grant was awarded to cover the Easter Egg Hunt and Trunk or Treat expenditures.
  4. Discussed NOPEC Energized Community grant for 2020.

RESOLUTION #2020-16: Motion by Michael WHEREAS, the Township of Palmyra, Ohio (the “GRANTEE”) is a member of the Northeast Ohio Public Energy Council (“NOPEC”) and is eligible for one or more NOPEC Energized Community Grant(s) for 2020 (“NEC Grant(s)”) as provided for in the NEC Grant Program guidelines; and WHEREAS, the GRANTEE wishes to enter into a Grant Agreement with NOPEC, Inc. in substantially the form presented to this Council to receive one or more NEC Grant(s); and  NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE TOWNSHIP TRUSTEES OF PALMYRA, COUNTY OF PORTAGE, AND STATE OF OHIO, THAT: SECTION 1.  This Board of Trustees of the GRANTEE (the “Board”) finds and determines that it is in the best interest of the GRANTEE to enter into the Grant Agreement to accept the NEC Grant(s) for 2020, and authorizes the Board Chairman to execute the Grant Agreement to accept the NEC Grant(s) funds. SECTION 2.  This Board finds and determines that all formal actions of this Board of Trustees concerning and relating to the adoption of this Resolution and of any committees that resulted in those formal actions were in meetings open to the public in compliance with the law.           SECTION 3.  This Resolution is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the GRANTEE; wherefore, this Resolution shall be in full force and effect immediately upon its adoption and approval by the Chairman of the GRANTEE. Motion seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Bill Steiner was at the meeting to discuss the future of recycling in Portage County. Trustees do not want to commit to a 5-year agreement until the County decides what the pay structure will be.  Bill will work on getting the Township a one-year agreement.

Brett Bencze Portage County Assistant Prosecuting Attorney asked if the Board would like to enter into executive session to discuss legal matters.

RESOLUTION #2020-17: Motion Deffenbaugh to enter into executive session to discuss legal matters, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

Chairman Michael called the meeting back to order.

RESOLUTION #2020-18: Motion by Michael to request the Portage County Prosecutors office to start looking into foreclosure process for Whippoorwill Road property, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Brian from Hercules LED presented a quote for $10,612.78 to convert existing lighting to LED lighting.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects.
  2. Discussed storm damage to Township property resulting from storm January 12, 2020.
  3. Discussed accident at Robison cemetery.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel updates, training and apparatus status.
  2. Discussed quotes for water softener equipment.

RESOLUTION #2020-19: Motion by Michael to lease water softener equipment from Gordon Bros. with an installation cost of $250 and a monthly lease costing $150 per month, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-20: Motion by Dunn to approve purchase of replacement door at an estimated cost of $250 plus shipping from American Truckboxes and approve diagnosis of generator problem at an estimated cost of $100 per hour plus mileage and approve replacement antenna on 2011 at a cost of $129.20 from Mitchell Communications and replacement bus fuss on 2016 generator at an estimated cost of $20.80 plus shipping from McMaster-Carr, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #2020-21: Motion by Michael to approve Basic EMT training for Wilhelm and Shankle at a cost of $1,000 each at UH Portage, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-22: Motion by Deffenbaugh to approve Garvin and Harris to attend EMS Tactical Conference  at a cost of $300 each  plus hotel estimated cost of $580 for 5 nights, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

ZONING INSPECTOR (not present)

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported that Regional Planning is taking care of the census.
  2. Reported reduction of load limits 35% on all County and Township Roads in Portage County effective 1/31/2020

TRUSTEE DEFFENBAUGH

  1. Briefly discussed request for reduction in ambulance fees.  This is not our policy and denied the request.  FO Cofojohn will inform Life Force.

RESOLUTION #2020-23: Motion by Deffenbaugh to not accept reduced ambulance fee, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported he referred the time clock search to Quality IP because he was not able to determine compatibility with our software.

Safety Issues

None

Open Communication

None

RESOLUTION #20-24:  Motion by Michael to adjourn at 11:21 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

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Unofficial Meeting Minutes 1/9/2020

Re-organizational meeting called to order at 7:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn, Deffenbaugh and Michael present.

FO Cofojohn led all in attendance with the Pledge of Allegiance.

Nominations opened by Fiscal Officer Cofojohn for the 2020 Board Chairman.  Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.

RESOLUTION #20-01: Motion by Dunn to close the nominations, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

Nominations opened by Fiscal Officer Cofojohn for the 2020 Board Vice-Chairman.  Trustee Dunn nominated James Deffenbaugh.  FO Cofojohn asked if there were any more nominations.

RESOLUTION #20-02: Motion by Michael to close the nominations seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Minutes from regular meeting December 20, 2019 were approved as presented.

RESOLUTION #20-03: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23951   RICKY D. BENNETT WAGES 12/15/19-12/31/19 425.07
23952   R. STEVEN COSS JR WAGES 12/15/19-12/31/19 2,217.52
23953   DONALD J. LUTZ WAGES 12/15/19-12/31/19 327.87
23954   MARK E. GARVIN WAGES 12/15/19-12/31/19 1939.27
23955   CHELSEA L HARRIS WAGES 12/15/19-12/31/19 681.77
23956   NOLAN M KETTLE WAGES 12/15/19-12/31/19 957.41
23957   KATHLEEN S. COFOJOHN SALARY 12/1/19-12/31/19 1,395.41
23958   JAMES H. DEFFENBAUGH SALARY 12/1/19-12/31/19 620.32
23959   ROBERT C DUNN SALARY 12/1/19-12/31/19 823.86
23960   HENRY A. MICHAEL SALARY 12/1/19-12/31/19 911.18
23961   SANDRA M. NUTTER SALARY 12/1/19-12/31/19 580.58
23962   OHIO EDISON STREET LIGHTS 358.64
23963   DOMINION EAST OHIO MONTHLY SERVICE 319.42
23964   VERIZON WIRELESS MONTHLY SERVICE 43.95
23965   PETTIGREW HARDWARE FD SUPPLIES 76.30
23966   SANDRA NUTTER MILEAGE REIMBURSEMENT 92.80
23967   OSCAR BRUGMAN SAND & GRAVEL ROAD SUPPLIES 298.98
23968   WM BENJAMIN TRUCKING ROAD SUPPLIES 217.44
23969   FASTENAL ROAD SUPPLIES 17.80
23970   PORTAGE CTY REGIONAL PLANNING 2020 ANNUAL MEMBERSHIP 2,218.44
23971   RICOH USA INC COPIER MAINTENANCE 18.79
23972   QUALITY IP MONTHLY SERVICE 944.55
23973   CENTURYLINK MONTHLY SERVICE 169.13
23974   SCHORY BUILDERS SUPPLY CHAPEL BLDG SUPPLY 426.40
EFT   EFTPS PAYROLL WITHHOLDING TAX 3,466.49
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 492.20
EFT   ODJFS 4TH QTR STATE UNEMPLOYMENT 40.14
EFT   OPERS MONTHLY PENSION 3,120.55
EFT   OP&F MONTHLY PENSION 1,986.51
EFT   BUREAU OF WORKERS’ COMPENSATION 2020 INSTALLMENT 1,259.91

FISCAL OFFICER REPORT

  1. Presented B.C.’s, and P.O.’s and miscellaneous correspondence.
  2. Reported need to amend 2020 Temporary Appropriations.

RESOLUTION #20-04: Motion by Dunn to amend 2020 Temporary Appropriations and remove $2,832.54 from the Cemetery Chapel Bldg. Fund, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh, Michael-yes.

  • Presented cemetery deed for signatures.
  • Requested permission to apply for NOPEC event sponsorship for Easter Egg Hunt and Trunk or Treat events.

RESOLUTION #20-05: Motion by Dunn to apply for 2020 NOPEC Sponsorship grant for Easter Egg Hunt and Trunk or Treat events, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-06: Motion by Michael to enter into executive session to discuss employee compensation, seconded by Deffenbaugh

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Trustee Michael stated that the meeting is back in session.

RESOLUTION #20-07: Motion by Dunn to set wages for 2020 as follows:

Trustees & Fiscal Officer:   State guidelines based on budget

Fire Chief – Full time              $  27.23 per hour

Zoning Inspector:                 $715.93 per month

Zoning Secretary:                                 $  71.65 per meeting

Road Supervisor:                  $  27.23 per hour

Part-time TWP CDL Empee                   $  14.39 per hour

Part-time TWP Non CDL Emp              $  12.86 per hour

Duty Crew                                               $  11.58 per hour base plus .20 per certificate and officer is .20.

Responder                             $    8.70 per hour based on Ohio Minimum Wage

Seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Discussion of Fees and Policies

Advertising:  Record Courier

Ambulance Billing: soft bill residents

                              $150 Non-transport Fee

                              $600.00 Basic

                              $700.00 Advanced Life Support I

                              $800.00 Advanced Life Support II

                              $12.00 per loaded mile reported to nearest 10th

Cemetery Fees:                                                      Resident                   Non-resident

Lots (Max. 4)                                          $200.00 (each)       $725.00 (each)

Adult Vault Weekday Burial                  $300.00                   $300.00

Adult Vault Weekend Burial                  $500.00                   $500.00

Adult Vault Holiday/ Burial                    $500.00                  $500.00

Youth Vault Burial Weekday                 $200.00                   $200.00

Youth Vault Burial Weekend                 $400.00                   $400.00

Youth Vault Burial Holiday                    $400.00                   $400.00

Baby Vault Burial-Weekday                  $150.00                   $150.00

Baby Vault Burial Weekend                  $300.00                  $300.00

Baby Vault Burial-Holiday                     $300.00                   $300.00

Weekday Cremations                                           $150.00                   $150.00

Weekend Cremations                           $200.00                  $200.00

Holiday Cremations                                              $200.00                   $200.00

All weekday burials and cremations arriving at cemetery on or after 2:00 pm local time will be charged the holiday/weekend rate.

Foundations                                                          $  75.00 sq. ft.          $  75.00 sq. ft.

Waive foundation fee for VA supplied military markers

Cemetery Foundation deadlines: May 1st/Oct. 1st

Indigent Burial expenditure paid by township will not exceed $1,000 for burial or $900 for cremation

Copies: charge $.10 per copy

Driveway Culvert Installation:

12” Pipe $375.00 (cost per additional foot) $15.00

15” Pipe $450.00 (cost per additional foot) $20.00

18” Pipe $600.00 (cost per additional foot) $25.00

21” Pipe $750.00 (cost per additional foot) $30.00

24” Pipe $900.00 (cost per additional foot) $35.00

Equipment fee:                      

Dump Truck                           $150.00 Hour

                Backhoe                                                 $150.00 Hour

               Excavator                                               $175.00 Hour

                Sweeper                                 $125.00 Hour

                Command/Communications                $100.00 Hour

                ALS Ambulance                      $200.00 Hour

                BLS Ambulance                      $150.00 Hour                                                                                                                          CAFS Engine                         $200.00 Hour

                Heavy Rescue                        $200.00 Hour

                Brush Truck                           $150.00 Hour                         

Tanker                                                    $200.00 Hour

Air trailer                                 $100.00 Hour

Foam Trailer                          $150.00 Hour

Traffic Control Trailer           $100.00 Hour

               Cell phone                                             $  25.00 Hour

Personnel rate will include total compensation package.

Hall Usage: Hall reserved through daytime personnel Monday through Friday 6am to 6pm.

Hall Rental Fee $25 and a $50 Deposit Fee to be returned if hall is left in satisfactory condition.

Park Usage:  Park reserved through daytime personnel Monday through Friday 6am to 6pm.

Meeting dates: 2nd Tuesday 7:00 p.m.; 4th Tuesday 9:30 a.m.

Mileage: Current rate as set by Internal Revenue Service per mile driven outside the township.

 

ZONING FEES:  Zoning Fees are non-refundable.

BUILDING PERMITS:

                0  –  99 sq. ft…………………….……………..……….…………………..……….  $  0.00

                100 – 500 sq. ft……………………….……………………………………..……….  $35.00

                Over 500 sq. ft……………………………………………………………..…………  $50.00

                Permit required for rebuilding due to disaster…………………….…..…  FEE WAIVED

                Permit required for decks………………………………………………………..…. $25.00

OUTDOORS ADVERTISING SIGNS:

                Sign structures more than 25 sq. ft. but less than 200 sq. ft. in area………….  $30.00

                Sign structures 200 sq. ft. or more in area……….…….…………….………..…  $60.00

                Political signs….………………………………………….………………  No fee required

CONDITIONAL ZONING CERTIFICATES:

                Basement dwellings………………..……………………………………..………….  $25.00

                Junk yards…………………………………………………………………..…..…… $100.00

                House trailers……………………………………………………………………..…..  $25.00

                Swimming pools- permanent…………………………………………….………….  $35.00

                Recreational use………………………………………………………….………..  $100.00

                Strip mining and gravel extraction………………………………………….…….  $100.00

                Others………………………  TO BE DETERMINED BY THE TOWNSHIP TRUSTEES

ZONING BOOK:

Zoning book………………POSTAGE FOR MAILING EXTRA…………………. $15.00

MYLARS:

                Sign Mylar …………………………………………………………….…….………. $25.00

BOARD OF ZONING APPEALS:

                Appeals and applications ……………….……………………………………….. $150.00

ZONING COMMISSION:

                Amendments …………………………..………………….…………….………… $150.00

Material

Foam (5 Gal.)          $230.00

20# dry Chemical  $149.50

10# dry Chemical  $  85.25

Internet Auction Policy:

The township may sell personal property including motor vehicles, road machinery, equipment, tools, or supplies that is not needed for public use, is obsolete, or is unfit for the use for which it was acquired, by internet auction.  To place your bid you will go to www.ebay.com.

The Palmyra Township Trustees will list the property with www.ebay.com for ten days including Saturdays, Sundays and legal holidays.

Payment shall be cash (in person); certified check and cashier’s check will be accepted upon verification of funds. Palmyra Township Trustees may establish additional terms and conditions for a particular sale prior to listing the property for auction on ebay.com

Once the policy is adopted, the township will publish a summary of the information provided in the resolution once in the paper; post the resolution continually throughout the calendar year on the township website; post the resolution continually throughout the calendar year in a conspicuous place in the board’s office and during the year when it’s resolved to sell property by internet auction post notice on the township’s website.

Waive reading of minutes for 2020. The Chairman will ask for corrections and then state that the minutes are approved.  The minutes will be provided to the board prior to the meeting and copies available for the public and the unofficial minutes will be posted on the township’s website.

Allow trustees, fiscal officer, road supervisor and fire chief authority make emergency purchases of up to $1,000 between meetings.

Payroll taxes, state unemployment tax, worker’s compensation and retirement contributions will be paid electronically.

RESOLUTION #20-08: Motion by Dunn to approve the 2020 fees and policies as stated, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-09: Motion by Dunn WHEREAS, Section 5513.01 (B) provides the opportunity for Counties, Townships, Municipal Corporations, Conservancy Districts, Township Park Districts, and Park Districts created under Chapter 1545 of the Revised Code, Port Authorities, Regional Transit Authorities, Regional Airport Authorities, Regional Water and Sewer Districts, County Transit Boards, State Universities or Colleges to participate in contracts of the Ohio Department of Transportation for the purchase of machinery, material, supplies or other articles.

NOW, THEREFORE, Be it ordained by Palmyra Township Board of Trustees

SECTION 1.

That the Palmyra Township Chairperson hereby requests authority in the name of  Palmyra Township to participate in the Ohio Department of Transportation contracts for the purchase of machinery, materials, supplies or other articles which the Department has entered into pursuant to Ohio Revised Code Section 5513.01 (B).

SECTION 2.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to be bound by all terms and conditions as the Director of Transportation prescribes.

SECTION 3.

That the Chairperson is hereby authorized to agree in the name of Palmyra Township to directly

pay vendors, under each such contract of the Ohio Department of Transportation in which Palmyra Township participates, for items it receives pursuant to the contract.

SECTION 4.

That Palmyra Township agrees to be responsible for resolving all claims or disputes arising

out of its participation in the cooperative purchasing program under Section 5513.01(B) of the Ohio Revised Code. The Palmyra Township agrees to waive any claims, actions, expenses, or other damages arising out of its participation in the cooperative purchasing program which the Palmyra Township may have or claim to have against ODOT or its employees, unless such liability is the result of negligence on the part of ODOT or its employees, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-10: Motion by Dunn to make the following 2020 appointments:

Ohio Attorney General Primary Collection Agent

First Federal Credit – Secondary Collection Agent

Henry Michael – CDL Supervisor

Quality IP LLC – Computer Network Administrator

James Crawford- Zoning Commission – 5-year term expiring 12/31/24

Mitch McClay – Zoning Board Appeals – 5-year term expiring 12/31/24

Sandra Nutter, representative and James Deffenbaugh, alternate – Regional Planning Commission

Seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE REPORTS

Trustee Michael

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported we need to sign the dispatch agreement. Chairman Michael signed Dispatch Agreement.
  2. Discussed zoning issue on 10699 Whippoorwill.  Chairman Michael will contact Brett Bencze for further clarification of the options presented by email.
  3. Discussed recycling contract.  We still do not know what the County is going to do so the agreement was not signed.  Trustee Deffenbaugh will contact Bill Steiner.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Report presented which included purchases made, completed projects and upcoming projects and purchase requests.

RESOLUTION #20-11: Motion by Michael to approve purchase of tires for 3500 at an estimated cost of $1,088 from Garro Tire, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included End of Year Report personnel, training and grant updates.

RESOLUTION #20-12: Motion by Deffenbaugh to accept Chief recommendation to hire Angelina Wilhelm to the fire department pending background, check physical and drug screen, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #20-13: Motion by Michael to enter into executive session to discuss employee discipline, seconded by Dunn

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Chairman Michael called the meeting back to order.

Chairman Michael reported there was nothing new to report.

Safety Issues

None

Open Communication

None

RESOLUTION #20-14: Motion by Michael to adjourn at 8:39 pm seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice Chairman                                       Robert Dunn, Trustee  ������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������յ�����������������������������������������������������������������������������������������������������������������������������

Unofficial Meeting Minutes for 12/20/2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 10, 2019 were approved as presented.

RESOLUTION #19-177: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23931-23933   VOID VOID 0.00
23934   RICKY D BENNETT WAGES 12/01/19-12/15/19 306.21
23935   R. STEVEN COSS JR WAGES 12/01/19-12/15/19 1,984.87
23936   DONALD J LUTZ WAGES 12/01/19-12/15/19 446.36
23937   MARK E. GARVIN WAGES 12/01/19-12/15/19 1,768.65
23938   CHELSEA L HARRIS WAGES 12/01/19-12/15/19 471.72
23939   NOLAN KETTLE WAGES 12/01/19-12/15/19 817.92
23940   OHIO EDISON MONTHLY SERVICE 712.49
23941   VERIZON WIRELESS MONTHLY SERVICE 7.01
23942   TIME WARNER CABLE MONTHLY SERVICE 94.99
23943   CONRAD’S DISPOSAL MONTHLY SERVICE 44.00
23944   STAMM CONTRACTING CO INC CHAPEL MATERIALS 2,114.73
23945   AMERICAN MONUMENT AND GRANITIE REPLACE DAMAGED MARKERS 4,590.00
23946   TREASURER STATE OF OHIO MARCS RADIO SERVICES 270.00
23947   CHAPPELL & ZIMMERMAN CHAPEL BLDG SUPPLIES 1,183.50
23948   HANLEY BUSINESS FORMS UAN BUSINESS CHECKS 262.41
23949   FARMERS NATIONAL BANK VISA PURCHASES 1,161.34
23950   STEEL CITY CONCRETE INC CHAPEL CONCRETE LABOR 1,000.00

FISCAL OFFICER

  1. Presented cemetery deed for signatures.
  2. Reported need to amend 2019 perm appropriations within general fund.

RESOLUTION #19-178: Motion by Dunn to amend 2019 permanent appropriations by increasing 1000-410-323 $4,000 and decrease 1000-410-420 by $2,000 and decrease 100-410-430 by $2,000, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

  • Presented 2020 Temporary Appropriations for review.

RESOLUTION #19-179: Motion by Michael to approve 2020 temporary appropriations as presented,

Temporary
Appropriation
FUND Request
General Fund 109,600.00
Motor Vehicle        8,000.00
Gasoline Tax        69,000.00
Road & Bridge         48,800.00
Cemetery 7,500.00
1 Mill Fire Levy   36,425.00
2 Mill Fire Levy          63,900.00
2 Mill Fire Levy          3,000.00
Permissive Motor Vehicle      23,000.00
Fire & Rescue, Ambulance & EMS       64,000.00
Cemetery Chapel Building Fund 2,832.54
436,057.54

Seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported we had 21 calls 12 were mutual aide.

TRUSTEE DUNN

  1. Reported need to set reorganizational meeting.

RESOLUTION #19-180: Motion by Dunn to set reorganizational and regular meeting January 8, 2020 at 7pm, there will be no meeting on January 14, 2020, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects and completed projects.
  2. Discussed what needs done to finish the chapel.

RESOLUTION #19-181: Motion by Michael to approve chapel concrete costs of $1,183.50 from Chappell & Zimmerman Inc retroactive to 8/27/19, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel and grant updates.

RESOLUTION #19-182: Motion by Michael to approve Ravenna Dispatch contract for 1/1/20 through 12/31/22 at a cost of $20,973.43 per year and to approve Ravenna Dispatch upgrade cost for MARC’s radio equipment in the amount of $1,194, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Discussed water softener not working. Chief will get estimates from three companies on purchasing and leasing options.

RESOLUTION #19-183: Motion by Michael to enter into executive at 10:13 am session to discuss employee discipline, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Meeting called back to order at 10:48 am.

Chairman Michael reported there was nothing new to report.

Safety Issues

None

Open Communication

Briefly discussed chapel fees.

RESOLUTION #19-184:  Motion by Michael to adjourn at 10:50 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee 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

Unofficial Meeting Minutes 12/10/2019

Regular meeting called to order at 9:30a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting November 26, 2019 were approved as presented.

RESOLUTION #19-­170: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23884   SKEENS, DANIEL & STEPHANIE FIRE LOSS CLAIM REIMBURSEMENT 3,447.60
23885-23887   VOID VOID 0.00
23888   RICKY D BENNETT WAGES 11/16/19-11/30/19 558.99
23889   R. STEVEN COSS JR WAGES 11/16/19-11/30/19 2,006.85
23890   DONALD J LUTZ WAGES 11/16/19-11/30/19 573.17
23891   PAULA BAUGHMAN RESPONDER TIME 7.85
23892   MATTHEW K BENNETT RESPONDER TIME 151.05
23893   CHARLES D CAMPBELL RESPONDER TIME 178.88
23894   LINDSAY Y DAVIS WAGES 11/16/19-11/30/19 349.81
23895   MARK E. GARVIN WAGES 11/16/19-11/30/19 2,058.98
23896   CHELSEA L HARRIS WAGES 11/16/19-11/30/19 436.70
23897   GREYSON C HENDERSON WAGES 11/16/19-11/30/19 126.82
23898   BRIAN K KELDERHOUSE RESPONDER TIME 37.26
23899   NOLAN KETTLE RESPONDER TIME 127.72
23900   NICHOLAS LANSINGER RESPONDER TIME 172.17
23901   LISA SCHRECKENGOST RESPONDER TIME 133.45
23902   NICHOLAS H SCHRECKENGOST WAGES 11/16/19-11/30/19 199.35
23903   SHAWN A SCHRECKENGOST RESPONDER TIME 64.77
23904   RYAN S SHANKLE RESPONDER TIME 143.27
23905   ROBERT SWAUGER RESPONDER TIME 225.98
23906   BRANDON C ZACK RESPONDER TIME 239.88
23907   KATHLEEN S. COFOJOHN SALARY 11/01/19-11/30/19 1,397.63
23908   JAMES H. DEFFENBAUGH SALARY 11/01/19-11/30/19 620.98
23909   ROBERT C DUNN SALARY 11/01/19-11/30/19 825.94
23910   HENRY A. MICHAEL SALARY 11/01/19-11/30/19 910.78
23911   SANDRA M. NUTTER SALARY 11/01/19-11/30/19 581.48
23912   CENTURYLINK MONTHLY SERVICE 159.04
23913   DOMINION EAST OHIO MONTHLY SERVICE 227.84
23914   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23915   VERIZON WIRELESS MONTHLY SERVICE 43.95
23916   RICOH USA INC COPIER MAINTENANCE 12.83
23917   FIRE FORCE INC TURNOUT GEAR/BALLISTICS EQUIP 10,507.60
23918   CARTER LUMBER CHAPEL BLDG SUPPLIES 11,426.79
23919   D & J RENOVATIONS LLC CHAPEL ROOFING LABOR 3,000.00
23920   CITY OF RAVENNA DISPATCH FEES 3,825.00
23921   COIA IMPLEMENT SALES CHAIN SAW 375.96
23922   TREASURER OF STATE UAN FEES 762.00
23923   PETTIGREW HARDWARE FD SUPPLIES 37.56
23924   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 2,044.19
23925   EMERGENCY MEDICAL PRODUCTS EMS SUPPLIES 832.72
23926   CLEARWATER SYSTEMS INC FD SUPPLIES 40.00
23927   SCHORY BUILDERS SUPPLY CHAPEL BLDG SUPPLIES 3,176.14
23928   FLORIDA STATE DIST. UNIT CHILD SUPPORT 90.31
23929   A & M DOOR & SUPPLY CO DOORS – CHAPEL 3,782.00
23930   JONLESTER CARPENTRY LLC FRAMING LABOR 6,500.00
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,663.80
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 537.08
EFT   OPERS MONTHLY PENSION 3,251.23
EFT   OP&F MONTHLY PENSION 2,116.60
EFT   BWC 2020 INSTALLMENT 1,259.91

FISCAL OFFICER REPORT

  1. Presented November bank reconciliations, B.C.’s and P.O.’s and miscellaneous correspondence.
  2. Reported November receipts were $50,882.35.
  3. Reported need to amend permanent appropriations within funds 1000 and 2192

RESOLUTION #19-­171: Motion by Dunn to amend permanent appropriations within Fund 1000 and Fund 2192 as follows: Increase 1000-130-150 by $90 and decrease 1000-130-211 by $40 and decrease 1000-130-212 by $50 and increase 2192-110-400 by $8,000 and decrease 2192-110-323 by $8,000 and increase 2192-220-400 by $6,000 and decrease 2192-220-323 by $6,000 seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported need to approve roofing labor retroactively to 8/27/19.

RESOLUTION #19-­172: Motion by Michael to approve D & J Renovations LLC to provide labor to roof the chapel in the amount of $3,000 retroactive to 8/27/19, seconded by Dunn.

Roll Call: Michael -yes, Dunn-yes, Deffenbaugh -yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Discussed resignation of Kathleen Cofojohn from zoning secretary position.

RESOLUTION #19-­173: Motion by Michael to accept resignation of Kathleen Cofojohn from zoning secretary position effective 3/31/19, seconded by Dunn.

Roll Call: Michael -yes, Dunn-yes, Deffenbaugh -yes.

  • Reported he spoke with Hercules LED Lighting and they will contact Steve to get an estimate.
  • Presented plaque for 20 years of service from NOPEC.

TRUSTEE DEFFENBAUGH

  1. Presented Life Force Closure Authorizations.

RESOLUTION #19-­174: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0176, 18-0243, 18-0336 and 18-0356 and forward them for collection in accordance with the Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported we had 29 calls last month and 14 were mutual aid.
  • Discussed recycling contract.  Bill Steiner was supposed to make a presentation at the November Trustee meeting but the PC commissioners asked him not to attend, as they do not know which way they want to proceed with future billing.  Trustees decided not to sign the recycling contract that covers the next 5 years until more is known on the future of recycling.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included, purchase requests, equipment and personnel status.

RESOLUTION #19-­175: Motion by Michael to approve SCBA bottle repair at an estimated cost of $27.50 from Fire force, seconded by Dunn.

Roll Call: Michael -yes, Dunn-yes, Deffenbaugh -yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-176: Motion by Michael to adjourn at 10:28am seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

_________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee         �������������������������������������������������������������������������������������������������������������������������������������������������

Unofficial Meeting Minutes for 11/26/2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 12, 2019 were approved as presented.

RESOLUTION #19-161: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23866   RICKY D BENNETT WAGES 11/01/19-11/15/19 504.27
23867   R. STEVEN COSS JR WAGES 11/01/19-11/15/19 2,082.51
23868   DONALD J LUTZ WAGES 11/01/19-11/15/19 451.77
23869   LINDSAY Y DAVIS WAGES 11/01/19-11/15/19 475.87
23870   MARK E. GARVIN WAGES 11/01/19-11/15/19 1,870.17
23871   CHELSEA L HARRIS WAGES 11/01/19-11/15/19 621.53
23872   NICHOLAS H SCHRECKENGOST WAGES 11/01/19-11/15/19 435.86
23873   SHAWN SCHRECKENGOST WAGES 11/01/19-11/15/19 307.61
23874   OHIO EDISON MONTHLY SERVICE 356.26
23875   VERIZON WIRELESS MONTHLY SERVICE 7.05
23876   TIME WARNER CABLE MONTHLY SERVICE 94.99
23877   CONRAD’S DISPOSAL MONTHLY SERVICE 44.00
23878   PETTIGREW HARDWARE & FEED FD SUPPLIES 204.30
23879   JOHN’S TOWING TOW 2013 350.00
23880   FARMERS NATIONAL BANK VISA PURCHASES 424.96
23881   VOID VOID 0.00
23882   S.K. MASONRY SERVICES PARTIAL MASONRY LABOR CHAPEL 12,051.00
23883   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 163.39

Isaiah Farris was present to ask questions and learn about local government while working on his Citizenship badge.

FISCAL OFFICER

  1. Presented 2020 Temporary Appropriations for review.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented Storm Water update from PC Health Department.

TRUSTEE DEFFENBAUGH

  1. Reported we had 25 calls in the last month and 17 were mutual aide. Do we need to do something about staffing to make sure we are covered?  Chief Garvin is to ask about pay rates and hours from other local departments.
  2. Reported need to nominate dependency board members for 2020.

RESOLUTION #19-162: Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2020 Dependency board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

3.     Requested need for executive session to discuss employee discipline.

TRUSTEE DUNN

  1. Reported need to move 12/10 meeting. Steve reported need to move meeting on Christmas eve as well.

RESOLUTION #19-163: Motion by Dunn to move meeting on December 10 at 7pm to 9:30 am same day, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-164: Motion by Dunn to move meeting on December 24 at 9:30 am to December 20 at 9:30 am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No report presented.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects and completed projects.
  2. Presented a donation for the cemetery chapel fund.

RESOLUTION #19-165: Motion by Michael to accept a donation in memory of Sandra L Sheldon to the cemetery chapel building fund, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel and grant updates.

RESOLUTION #19-166: Motion by Dunn to approve up to 8 members to attend the Mahoning Cty Fire Chief’s Symposium January 25 and 26 at an estimated cost of $600, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-167: Motion by Michael to accept the resignation of Paula Baughman from the fire department, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #19-168: Motion by Deffenbaugh to enter into executive at 10:31 am session to discuss employee discipline, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

Meeting called back to order at 11:05 am

Safety Issues

None

Open Communication

None

RESOLUTION #19-169:  Motion by Michael to adjourn at 11:06 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee 9 {8{)�9 {8{��9 {8{�9 {8{m�9 {8{ٸ9 {8{E�9 {8{��9 {8{�9 {8{��9 {8{�9 {8{a�9 {8{ͻ9 {8{9�9 {8{��9 {8{�9 {8{}�9 {8{�9 {8{U�9 {8{�9 {8{-�9 {8{��9 {8{�9 {8{q�9 {8{��9 {8{I�9 {8{��9 {8{!�9 {8{��9 {8{��9 {8{e�9 {8{��9 {8{=�9 {8{��9 {8{�9 {8{��9 {8{��9 {8{Y�9 {8{��9 {8{1�9 {8{��9 {8{ �9 {8{u�9 {8{��9 {8{M�9 {8{��9 {8{%�9 {8{��9 {8{��9 {8{i�9 {8{��9 {8{A�9 {8{��9 {8{�9 {8{��9 {8{��9 {8{]�9 {8{��9 {8{5�9 {8{��9 {8{ �9 {8{y�9 {8{��9 {8{Q�9 {8{��9 {8{)�9 {8{��9 {8{�9 {8{m�9 {8{��9 {8{E�9 {8{��9 {8{�9 {8{��9 {8{��9 {8{a�9 {8{��9 {8{9�9 {8{��9 {8{�9 {8{}�9 {8{��9 {8{U�9 {8{��9 {8{-�9 {8{��9 {8{�9 {8{q�9 {8{��9 {8{I�9 {8{��9 {8{!�9 {8{��9 {8{��9 {8{e�9 {8{��9 {8{=�9 {8{��9 {8{�9 {8{��9 {8{��9 {8{Y�9 {8{��9 {8{1�9 {8{��9 {8{ �9 {8{u�9 {8{��9 {8{M�9 {8{��9 {8{%�9 {8{��9 {8{��9 {8{i�9 {8{��9 {8{A�9 {8{��9 {8{�9 {8{��9 {8{��9 {8{]�9 {8{��9 {8{5�9 {8{��9 {8{ �9 {8{y�9 {8{��9 {8{Q�9 {8{��9 {8{)�9 {8{��9 {8{�9 {8{m�9 {8{��9 {8{E�9 {8{��9 {8{�9 {8{��9 {8{��9 {8{a�9 {8{��9 {8{9�9 {8{��9 {8{�9 {8{}�9 {8{��9 {8{U�9 {8{��9 {8{-�9 {8{��9 {8{�9 {8{q�9 {8{��9 {8{I�9 {8{��9 {8{!�9 {8{��9 {8{��9 {8{e�9 {8{��9 {8{=�9 {8{��9 {8{�9 {8{��9 {8{��9 {8{Y�9 {8{��9 {8{1�9 {8{��9 {8{ �9 {8{u�9 {8{��9 {8{M�9 {8{��9 {8{&

Unofficial Meeting Minutes 11/12/2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 22, 2019 were approved as presented.

RESOLUTION #19-­153: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23836   RICKY D BENNETT WAGES 10/16/19-10/31/19 575.39
23837   R. STEVEN COSS JR WAGES 10/16/19-10/31/19 2,055.64
23838   DONALD J LUTZ WAGES 10/16/19-10/31/19 637.70
23839   LINDSAY Y DAVIS WAGES 10/16/19-10/31/19 270.61
23840   MARK E. GARVIN WAGES 10/16/19-10/31/19 2,313.94
23841   CHELSEA L HARRIS WAGES 10/16/19-10/31/19 751.01
23842   NOLAN KETTLE WAGES 10/16/19-10/31/19 375.86
23843   NICHOLAS SCHRECKENGOST WAGES 10/16/19-10/31/19 327.95
23844-23848   VOID VOID 0.00
23849   KATHLEEN S. COFOJOHN SALARY 10/01/19-10/31/19 1,397.63
23850   JAMES H. DEFFENBAUGH SALARY 10/01/19-10/31/19 620.98
23851   ROBERT C DUNN SALARY 10/01/19-10/31/19 825.94
23852   HENRY A. MICHAEL SALARY 10/01/19-10/31/19 910.78
23853   SANDRA M. NUTTER SALARY 10/01/19-10/31/19 581.48
23854   CENTURYLINK MONTHLY SERVICE 160.99
23855   DOMINION EAST OHIO MONTHLY SERVICE 85.66
23856   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23857   VERIZON WIRELESS MONTHLY SERVICE 43.95
23858   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 63.67
23859   CLIA LABORATORY PROGRAM EMS CLIA LAB FEE 180.00
23860   PORTAGE COUNTY TREASURER CHAPEL BLDG PERMIT 51.50
23861   CARTER LUMBER CHAPEL TRUSSES 3,576.94
23862   SCHORY BUILDERS SUPPLY CHAPEL BLOCK SUPPLIES 8,606.89
23863   RICOH USA INC COPIER MAINTENANCE 16.47
23864   ADVANCE AUTO PARTS RD REPAIRS 95.54
23865   OHIO EDISON MONTHLY SERVICE 579.07
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,357.43
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 487.75
EFT   OPERS MONTHLY PENSION 3,168.22
EFT   OP&F MONTHLY PENSION 2,298.97
EFT   BWC 2019 INSTALLMENT 647.99

FISCAL OFFICER REPORT

  1. Presented October bank reconciliations miscellaneous correspondence.
  2. Reported October receipts were $40,448.08.
  3. Presented UAN printer donated to the Township.

RESOLUTION #19-­154: Motion by Dunn to accept the UAN Dell printer donation from the Auditor of State, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported need to amend Resolution 19-128 for the increase in Kozma bid to include heat.

RESOLUTION #19-­155: Motion by Deffenbaugh to amend Resolution 19-128 and increase Kozma electric bid to $9,150, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Asked about the Government Fleet report. FO Cofojohn reported the report has been filed.

TRUSTEE DEFFENBAUGH

  1. Presented Life Force Closure Authorizations.

RESOLUTION #19-­156: Motion by Deffenbaugh that we sign and date the closure authorization for run number 17-0307 and the balance by written off in accordance with the Township’s soft billing policy for Southeast Students, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-­157: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0243, 18-0215, 18-0230 and 18-0281 and forward them for collection in accordance with the Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported on the Curbside Survey.  364 of the 1025 cards were returned 199 yes and 165 no.  Reported Bill Steiner is presenting a proposed change to recycling and will present the proposed change at the Township Trustees meeting this weekend.  The proposed change would bill the residents for recycle services.  The cost of the proposed change is not known.

TRUSTEE DUNN

  1. Reported that although the weather was terrible 35 kids and 10 trunks attended the Trunk or Treat event.  Due to the rain, the DJ elected not to attend and did not accept payment.  Trustee Dunn felt it was a good turnout despite the weather and the event should continue.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-­158: Motion by Michael to approve purchase of 75 tons of grit at an estimated cost of $20 per ton and to purchase a new chain saw at an estimated cost of $375, seconded by Dunn.

Roll Call: Michael-yes Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

  1. Written report presented which included, purchase requests, equipment and personnel status.

RESOLUTION #19-­159: Motion by Deffenbaugh to approve towing of 2013 at a cost of $350 by John’s Towing & Repair and to approve cost of EMS supplies at an estimated cost of $898.72 and $89.99 from EMP and 911 Emergency, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-160: Motion by Michael to adjourn at 7:42 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

_________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes for 10/22/2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 9, 2019 were approved as presented.

RESOLUTION #19-150: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23812   RICKY D BENNETT WAGES 10/01/19-10/31/19 297.89
23813   R. STEVEN COSS JR WAGES 10/01/19-10/31/19 1,848.14
23814   DONALD J LUTZ WAGES 10/01/19-10/31/19 484.28
23815   LINDSAY Y DAVIS WAGES 10/01/19-10/31/19 421.17
23816   MARK E. GARVIN WAGES 10/01/19-10/31/19 1,918.91
23817   CHELSEA L HARRIS WAGES 10/01/19-10/31/19 654.23
23818   NICHOLAS H SCHRECKENGOST WAGES 10/01/19-10/31/19 142.38
23819   OHIO EDISON MONTHLY SERVICE 671.26
23820   VERIZON WIRELESS MONTHLY SERVICE 7.05
23821   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,207.45
23822   KATHLEEN S COFOJOHN REIMBURSE MILEAGE CPIM 42.92
23823   SHAMROCK GEAR RESTORATION LLC GEAR REPAIRS 57.91
23824   STAMM CONTRACTING CO INC FALL FOUND/CEMETERY CHAPEL 1,017.50
23825   TIME WARNER CABLE MONTHLY SERVICE 94.99
23826   CONRAD’S DISPOSAL MONTHLY SERVICE 44.00
23827   JAKOB WITKOSKY DJ SERVICE 100.00
23828   UH OCCUPATIONAL HEALTH PORTAGE PHYSICAL FD FIRE TRAINING 60.00
23829   LEPPO EQUIPMENT RD REPAIRS 645.35
23830   TREASURER STATE OF OH VOLUNTEER FF DEPEND. FUND 150.00
23831   OTARMA SERVICE CENTER INSURANCE RENEWAL 19,556.00
23832   SARCHIONE FORD FD REPAIRS 118.06
23833   TED BIERY/BIERY GARAGE DOORS FD REPAIRS 1,200.00
23834   FARMERS NATIONAL BANK VISA PURCHASES 644.42
23835   OHIO EDISON CO STREET LIGHTS 352.56

FISCAL OFFICER

  1. Presented B.C.’S AND P.O.’S.
  2. Presented annual Credit Card Report.

Brian Hercules of Hercules LED was present to tell us about an energy savings plan with no upfront cost by converting to LED bulbs.  Henry will contact Brian to get a no-cost assessment as to whether the plan will benefit the Township.

Jim Zuccaro of Summit Insurance was present to discuss the OTARMA Renewal.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Asked if the Trustees received the letter from the Portage County Land Revitalization.

TRUSTEE DEFFENBAUGH

  1. Reported he received a request to add contact information on the website. Bob will discuss such requests with Website Developer.
  2. Reported we are still receiving responses for the curbside recycling so we should wait a little longer to let everyone respond who wants to respond.

TRUSTEE DUNN

  1. Reported the estimated cost of the Truck or Treat will be $350.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which includes purchase requests, personnel and equipment updates.

RESOLUTION #19-151: Motion by Michael to approve purchase of 4 replacement batteries at an estimated cost of $55.99 from Amazon.Com and replace overhead door springs at a cost of $1,200 from Biery Garage Doors, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

We had a citizen inquiry about employee discipline.

Safety Issues

None

Open Communication

None

RESOLUTION #19-152:  Motion by Michael to adjourn at 10:08 am, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________                             _ __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee CQJ`]p� @e �K�K�K�KPe `�`e �� pe Aqb�K

Unofficial Meeting Minutes for October 9, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 19, 2019 were approved as presented.

RESOLUTION #19-­145: Motion by Dunn to approve and pay the bills, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

23786   RICKY D BENNETT WAGES 09/16/19-09/30/19 553.52
23787   R. STEVEN COSS JR WAGES 09/16/19-09/30/19 1,906.73
23788   DONALD J LUTZ WAGES 09/16/19-09/30/19 565.10
23789   PAULA A BAUGHMAN WAGES 09/16/19-09/30/19 118.86
23790   LINDSAY Y DAVIS WAGES 09/16/19-09/30/19 632.27
23791   MARK E. GARVIN WAGES 09/16/19-09/30/19 2,048.84
23792   CHELSEA L HARRIS WAGES 09/16/19-09/30/19 521.69
23793   NICHOLAS SCHRECKENGOST WAGES 09/16/19-09/30/19 214.84
23794   SHAWN SCHRECKENGOST WAGES 09/16/19-09/30/19 220.28
23795   KATHLEEN S. COFOJOHN SALARY 09/01/19-09/30/19 1,397.63
23796   JAMES H. DEFFENBAUGH SALARY 09/01/19-09/30/19 620.98
23797   ROBERT C DUNN SALARY 09/01/19-09/30/19 825.94
23798   HENRY A. MICHAEL SALARY 09/01/19-09/30/19 910.78
23799   SANDRA M. NUTTER SALARY 09/01/19-09/30/19 581.48
23800   CENTURYLINK MONTHLY SERVICE 165.35
23801   OHIO EDISON STREET LIGHTS 365.53
23802   DOMINION EAST OHIO MONTHLY SERVICE 70.40
23803   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23804   RICOH USA INC COPIER MAINTENANCE 11.36
23805   VERIZON WIRELESS MONTHLY SERVICE 43.95
23806   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 509.27
23807   KOKOSING MATERIALS INC RD SUPPLIES 515.62
23808   PETTIGREW HARDWARE & FEED FD SUPPLIES 229.55
23809   COIA IMPLEMENT SALES FD REPAIRS 137.26
23810   ACCENT REFUND AMBULANCE FEES 716.48
23811   QUALITY IP HARDDRIVE FD COMPUTER 122.46
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,096.92
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 440.65
EFT   OPERS MONTHLY PENSION 3,069.53
EFT   OP&F MONTHLY PENSION 2,003.53
EFT   BWC 2019 INSTALLMENT 644.91
EFT   ODJFS 3RD QTR UNEMPLOYMENT TAX 65.83

FISCAL OFFICER REPORT

  1. Presented September bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. Reported September receipts were $31,128.57.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Briefly discussed DJ contract.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. Written report presented which included zoning issues.

FIRE CHIEF

  1. Written report presented which included, purchase requests, equipment and personnel status.

RESOLUTION #19-­146: Motion by Michael to purchase repairs for turnout gear at a cost of $54.97 from Shamrock Gear Restoration, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

RESOLUTION #19-­147: Motion by Michael to accept resignation of Daniel Sheets from the fire department, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects.
  2. Discussed changes in chapel vendors.

RESOLUTION #19-­148: Motion by Dunn to amend resolution 19-128 and change masonry vendor to Schory Builders Supplies at an estimated cost of $11,759.20 and change framing carpentry labor to JonLester Carpentry at a cost of $7,000 and to amend cost of doors to $3,782 same vendor seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

Open Communication

Tom Grund asked if the Trustees have the results of the survey.  Michael reported that so far we received 356 back with 196 yes and 160 no.  55% for curbside recycling so far.  About 1,000 surveys were sent out.  Trustees were hoping for more response.  They are still allowing for the final results to be received.  Once received the Trustees will have to decide what is next.

Safety Issues

None

RESOLUTION #19-149 Motion by Michael to adjourn at 7:28 pm seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

_________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee