12/28/2021 Unofficial Meeting Minutes

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 14, 2021 were approved as presented.

RESOLUTION #2021-211: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

BILLS APPROVED AND PAID:

EFT LOVES TRAVEL STOPSFUEL PURCHASES196.31
EFT LOVES TRAVEL STOPSFUEL PURCHASES173.99
25164 RICKY D BENNETTWAGES 12/01/21-12/15/21641.39
25165 R. STEVEN COSS JRWAGES 12/01/21-12/15/211,890.30
25166 MARK E. GARVINWAGES 12/01/21-12/15/212,105.67
25167 MITCHELL R GRAFWAGES 12/01/21-12/15/21768.32
25168 GREYSON C HENDERSONWAGES 12/01/21-12/15/21741.74
25169 MARLAINA LEWISWAGES 12/01/21-12/15/21374.01
25170 ANTHONY POPIOWAGES 12/01/21-12/15/21318.56
25171 VERIZON WIRELESSMONTHLY SERVICE7.04
25172 CHARTER COMMUNICATIONSMONTHLY SERVICE94.99
25173 OHIO EDISONMONTHLY SERVICE366.04
25174 FARMERS NATIONAL BANKVISA PURCHASES244.84
25175 ADVANCE AUTO PARTSRD REPAIRS41.43
25176 OHIO PETERBILTFD REPAIRS97.44
25177 EMERGENCY MEDICAL PRODUCTSEMS SUPPLIES721.49
25178 SANDRA M NUTTERMILEAGE REIMBURSEMENT24.64
25179 QUALITY IPKEYBOARD27.90
25180 HARPER WELL & PUMP INCWELL PUMP1,700.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,720.92
EFT OHIO DEPT. OF TAXATIONPAYROLL WITHOLDING TAX474.40

FISCAL OFFICER

  1. Presented B.C.’s and P.O.’s.
  2. Reported November receipts were $26,574.01

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Thanked Jim, Bob and Henry for the opportunity to serve and said he was willing to serve on the board of Zoning Commissions moving forward.

TRUSTEE DUNN

  1. Thank Brad for his service and stepping up to be Chairman of the Board. 
  2. Thanked Henry for all his service to the Township going back to Fire Department and Road Department and 20 years of serving as Trustee.
  3. Discussed dedication plaque for the Cemetery Chapel.

TRUSTEE MICHAEL

  1. Thanked everyone for their help and reviewed his service and changes that have come in his time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR  

  1. Written report presented which included department activity.

RESOLUTION #2021-212: Motion by Michael to approve purchase of plaque for cemetery chapel at an estimated cost of $175, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2021-213: Motion by Michael to approve replacement of water well pump at a cost of $1,700 and replacement battery for 2026 at an estimated cost of $150.74 from Advance Auto Parts, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

Open Communication

Jim Deffenbaugh thanked Henry for his service to the Township.

Safety Issues

None

RESOLUTION #21-214:  Motion by Michael to adjourn at 9:57 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

, Chairperson                                                               Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    , Trustee

Unofficial Meeting Minutes for 12/14/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting November 23, 2021 were approved as presented.

RESOLUTION #21-203: Motion by Vaughan to approve and pay the bills, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

25123 RICKY D BENNETTWAGES 11/16/21-11/30/21201.37
25124 R. STEVEN COSS JRWAGES 11/16/21-11/30/211,988.74
25125 TIMOTHY F KOHLWAGES 11/16/21-11/30/21320.81
25126 MATTHEW K. BENNETTWAGES 11/16/21-11/30/21299.38
25127 MARK E. GARVINWAGES 11/16/21-11/30/212,235.79
25128 MITCHELL R GRAFWAGES 11/16/21-11/30/21445.94
25129 GREYSON C HENDERSONWAGES 11/16/21-11/30/21600.35
25130 BRIAN K KELDERHOUSEWAGES 11/16/21-11/30/21190.37
25131 NICHOLAS R LANSINGERWAGES 11/16/21-11/30/21174.15
25132 MARLAINA LEWISWAGES 11/16/21-11/30/21223.64
25133 LINDSAY K LITSINGERWAGES 11/16/21-11/30/2179.97
25134 ANTHONY POPIOWAGES 11/16/21-11/30/21384.19
25135 LISA SCHRECKENGOSTWAGES 11/16/21-11/30/2183.35
25136 SHAWN A SCHRECKENGOSTWAGES 11/16/21-11/30/21317.57
25137 RYAN S SHANKLEWAGES 11/16/21-11/30/2197.59
25138 JENNIFER STANAITISWAGES 11/16/21-11/30/21323.28
25139 ROBERT SWAUGERWAGES 11/16/21-11/30/21451.94
25140 BRANDON C ZACKWAGES 11/16/21-11/30/21238.78
25141 KATHLEEN S. COFOJOHNSALARY 11/01/21-11/30/211,576.94
25142 ROBERT C DUNNSALARY 11/01/21-11/30/21868.73
25143 HENRY A. MICHAELSALARY 11/01/21-11/30/21911.47
25144 LORI M MICHAELWAGES 11/16/21-11/30/2166.81
25145 SANDRA M. NUTTERSALARY 11/01/21-11/30/21598.52
25146 BRADLEY E VAUGHANSALARY 11/01/21-11/30/21953.48
25147 DOMINION EAST OHIOMONTHLY SERVICE327.52
25148 VERIZON WIRELESSMONTHLY SERVICE44.24
25149 RICOH USA INCCOPIER MAINTENANCE15.36
25150 QUALITY IPMONTHLY SERVICE1,119.44
25151 CONRAD’S DISPOSAL INCMONTHLY SERVICE45.00
25152 TREASURER OF STATEUAN FEES/IPA REVIEW770.20
25153 PETTIGREW HARDWARE & FEEDFD REPAIRS34.93
25154 DEPT OF ADMIN SERVICESMARCS USER FEES90.00
25155 WILLIAM R ANDERSONGRANT WRITER AFG2,000.00
25156 STERICLE INCSHRED IT DOCUMENT DESTRUCTION656.76
25157 LINDE GAS & EQUIP/PRAXAIREMS SUPPLIES29.23
25158 CITY OF RAVENNADISPATCH FEES5,243.43
25159 LIFE FORCEMANAGEMENT INCAMBULANCE BILLING FEES180.16
25160 BUCKEYE WELDER SALESRD SUPPLIES53.30
25161 GORDON BROTHERS INCMONTLY LEASE150.00
25162 OHIO EDISON COMONTHLY SERVICE470.10
25163 COPLEY OHIO NEWSPAPERS INCEMPLOYMENT ADS638.40
EFT LOVES COUNTRY STORESFUEL224.52
EFT LOVES COUNTRY STORESFUEL238.08
EFT LOVES COUNTRY STORESFUEL69.11
EFT LOVES COUNTRY STORESFUEL142.78
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX2,888.60
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX403.11
EFT OPERSMONTHLY PENSION2,918.39
EFT OP&FMONTHLY PENSION2,226.84
EFT BWC2022 INSTALLMENT835.74

FISCAL OFFICER REPORT

  1. Presented B.C.’s and P.O.’s and miscellaneous correspondence.
  2. Presented November bank reconciliation.
  3. Presented cemetery deed for signatures.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Need to rescind Resolution 21-193.

RESOLUTION #21-204: Motion by Vaughan to rescind resolution 21-193 seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Discussed getting plaque for cemetery chapel.

TRUSTEE MICHAEL

  1. Presented Life Force Closure Authorizations.

RESOLUTION #2021-205: Motion by Michael that we sign and date closure authorizations for run numbers 18-048, 19-0444, 20-0199 and 20-0385 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-206: Motion by Michael that we sign and date the closure authorizations for run numbers 20-0286 and write off the balance because this was a Township resident in accordance with township policy such EMS charges shall be written off, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-207: Motion by Dunn to approve the trees removal in cemetery at an estimated cost of $2,400 from Barbor Tree Service and purchase of new tracks for the Bobcat at an estimated cost of $3,700 and approximately 3 tons of cold patch at an estimated cost of $120 per ton, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

ZONING INSPECTOR 

  1. Written report presented.

FIRE CHIEF (not present)

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-208: Motion by Vaughan to approve brake repair on 2013 at an estimated cost of $97.44 from Ohio Peterbilt and purchase medical supplies at an estimated cost of $885.17 from EMP, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #21-209: Motion by Vaughan to accept resignation of Christine Moore from the fire department, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-210: Motion by Vaughan to adjourn at 7:58 pm seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                       

11/23/2021 Unofficial Meeting Minutes

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 9, 2021 were approved as presented.

RESOLUTION #2021-197: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

BILLS APPROVED AND PAID:

EFT LOVES TRAVEL STOPSFUEL PURCHASES180.12
25101 RICKY D BENNETTWAGES 11/01/21-11/15/21187.00
25102 R. STEVEN COSS JRWAGES 11/01/21-11/15/211,882.73
25103 TIMOTHY KOHLWAGES 11/01/21-11/15/21394.04
25104 MARK E. GARVINWAGES 11/01/21-11/15/211,887.22
25105 MITCHELL R GRAFWAGES 11/01/21-11/15/21384.90
25106 NICHOLAS R LANSINGERWAGES 11/01/21-11/15/21472.16
25107 MARLAINA LEWISWAGES 11/01/21-11/15/21535.31
25108 ANTHONY POPIOWAGES 11/01/21-11/15/21183.56
25109 JENNIFER STANAITISWAGES 11/01/21-11/15/21136.63
25110 VERIZON WIRELESSMONTHLY SERVICE7.04
25111 VOIDVOID0.00
25112 OHIO EDISONMONTHLY SERVICE366.04
25113 FARMERS NATIONAL BANKVISA PURCHASES1,456.63
25114 UH OCCUPATIONAL HEALTH PORTAGEPRE-EMPLOYMENT SCREENING90.00
25115 COPLEY OHIO NEWSPAPERSZONING PUBLIC HEARING140.50
25116 AMERICAN TRUCKBOXES LLCREPAIRS 2017324.63
25117 ADVANCE AUTO PARTSFD/CEM REPAIRS173.39
25118 MYERS EQUIPMENT CORP.REPAIRS 4700467.88
25119 CLEARWATER SYSTEMS INCFD SUPPLIES47.75
25120 MARK GARVINREIMBURSE BATTERY PURCHASE297.00
25121 PORTAGE COUNTY RECORDERFILE ZONING RESOLTION AMENDMENTS20.00
25122 CHARTER COMMUNICATIONSMONTHLY SERVICE94.99

FISCAL OFFICER

  1. Presented B.C.’s and P.O.’s.
  2. Reported need to amend permanent appropriations within 1000 to pay cemetery wages.

RESOLUTION #2021-198: Motion by Dunn to amend permanent appropriations within 1000 fund as follows increase 1000-410-190-000 BY $5,000 and decrease 1000-320-360-000 BY $5,000, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #2021-199: Motion by Vaughan to retroactively to October 26, 2021 and approve OTARMA insurance renewal at a cost of $20,506, seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

RESOLUTION #2021-200: Motion by Vaughan to approve 2022 temporary appropriations as presented,

Temporary
Appropriation
Fund #Fund NameRequest
1000General Fund117,000.00
2011Motor Vehicle       6,000.00
2021Gasoline Tax       81,200.00
2031Road & Bridge        50,900.00
2041Cemetery8,000.00
21911 Mill Fire Levy  44,900.00
21922 Mill Fire Levy         65,900.00
21932 Mill Fire Levy         13,000.00
2231Permissive Motor Vehicle     22,000.00
2272ARP Grant65,000.00
2281Fire & Rescue, Ambulance & EMS      64,500.00
4951Non-Expendable Trust 4951           0.00
4952Non-Expendable Trust 49520.00
538,400.00

seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Reported that Trunk or Treat went well there were approximately 40 kids and only 6 cars.  Discussed that if the Sherriff’s office holds another Trunk or Treat at the Park next year that the events should be consolidated.

TRUSTEE MICHAEL

  1. Discussed separate meeting for 2022 reorganizational meeting from the first meeting of the year.

RESOLUTION #2021-201: Motion by Dunn to set and advertise the 2022 reorganizational meeting for January 5, 2022 at 7:00 p.m. at the fire station meeting room, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Vaughan-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR  

  1. Written report presented which included department activity.

FIRE CHIEF

  1. Written report presented which included department activity.

Open Communication

Discussed that no resume’s/applications were received as a result of the part-time road labor or assistant to fiscal officer positions as a result of advertisements in the Record Courier.  FO suggested a flyer sent to Palmyra residents may be a more beneficial way to get the word out about the open positions.  Trustee Dunn will look into advertising on the website and with Ohio Means Jobs.

Safety Issues

None

RESOLUTION #21-202:  Motion by Vaughan to adjourn at 9:58 a.m., seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes 11/9/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustee Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting October 26, 2021 were approved as presented.

RESOLUTION #21-190: Motion by Vaughan to approve and pay the bills, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes.

BILLS APPROVED AND PAID:

25071 RICKY D BENNETTWAGES 10/16/21-10/31/21520.06
25072 R. STEVEN COSS JRWAGES 10/16/21-10/31/211,728.79
25073 TIMOTHY F KOHLWAGES 10/16/21-10/31/21577.27
25074 MARK E. GARVINWAGES 10/16/21-10/31/211,765.40
25075 GREYSON C HENDERSONWAGES 10/16/21-10/31/21884.84
25076 NICHOLAS R LANSINGERWAGES 10/16/21-10/31/21188.47
25077 MARLAINA LEWISWAGES 10/16/21-10/31/21314.08
25078 ANTHONY POPIOWAGES 10/16/21-10/31/21431.99
25079 JENNIFER STANAITISWAGES 10/16/21-10/31/21175.66
25080 KATHLEEN S. COFOJOHNSALARY 10/01/21-10/31/211,576.94
25081 ROBERT C DUNNSALARY 10/01/21-10/31/21868.73
25082 HENRY A. MICHAELSALARY 10/01/21-10/31/21911.47
25083 LORI M MICHAELWAGES 10/01/21-10/31/21200.41
25084 SANDRA M. NUTTERSALARY 10/01/21-10/31/21598.52
25085 BRADLEY E VAUGHANSALARY 10/01/21-10/31/21953.48
25086 DOMINION EAST OHIOMONTHLY SERVICE131.18
25087 VERIZON WIRELESSMONTHLY SERVICE45.99
25088 RICOH USA INCCOPIER MAINTENANCE21.81
25089 QUALITY IPMONTHLY SERVICE/WEB HOSTING1,632.43
25090 CONRAD’S DISPOSAL INCMONTHLY SERVICE45.00
25091 EMERGENCY MEDICAL PRODUCTSEMS GRANT PURCHASE1,350.45
25092 GORDON BROTHERS INCMONTHLY LEASE150.00
25093 HARPER WELL & PUMPPUMP REPAIRS175.00
25094 SEPTICLEANPUMP TANKS FOR FUMP FAILURE365.00
25095 TSI WESTERN STAR4700 REPAIRS176.00
25096 LINDE GAS & EQUIP/PRAXAIREMS SUPPLIES41.83
25097 TREASURER OF OHIOAUDIT FEES20.50
25098 LIFE FORCEMANAGEMENT INCAMBULANCE BILLING FEES154.17
25099 TREASURER STATE OF OHVFDF ASSESSMENT150.00
25100 OHIO EDISON COMONTHLY SERVICE528.25
EFT LOVES COUNTRY STORESFUEL154.94
EFT LOVES COUNTRY STORESFUEL225.46
EFT LOVES COUNTRY STORESFUEL300.48
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,617.39
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX481.25
EFT OPERSMONTHLY PENSION3,077.90
EFT OP&FMONTHLY PENSION2,095.33
EFT BWC2021 INSTALLMENT1,034.64

FISCAL OFFICER REPORT

  1. Presented B.C.’s and P.O.’s and miscellaneous correspondence.
  2. Presented October bank reconciliation.
  3. October Receipts were $27,987.38.
  4. Discussed Shred It onsite document destruction estimate.

RESOLUTION #21-191: Motion by Vaughan to approve Shred It Onsite Document Destruction at an estimated cost of $700, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes.

  • Discussed Praxair/Linde invoices again and requested Chief Garvin to figure out the discrepancy in the billing.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Reported he had the Personnel Policies complete and ready for signatures.

TRUSTEE DUNN (not present)

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR 

  1. Written report presented.

ROAD SUPERVISOR (not present)

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-192: Motion by Michael to approve the purchase of spinner pump and hosed for salt spreader at an estimated cost of $467.88 and a clutch adjustment for 4700 at an estimated cost of $180, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

RESOLUTION #21-193: Motion by Michael to accept the resignation of Tim Kohl from the road department effective 11/24/21, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

FIRE CHIEF

  1. Written report presented which included updates on department activities and purchase requests.
  2. Discussed need to hire professional grant writer to submit AFG grant.

RESOLUTION #21-194: Motion by Michael to hire Incommand LLC to write AFG Equipment grant at a cost of $2,000 and an additional $1,000 should the grant be awarded, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

RESOLUTION #21-195: Motion by Vaughan to approve purchase of door for 2017 from American Truckboxes at an estimated cost of $324.63, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes

Open Communication

None

Safety Issues

None

RESOLUTION #21-196: Motion by Vaughan to adjourn at 7:52 pm seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

10/26/2021 Unofficial Meeting Minutes

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 12, 2021 were approved as presented.

RESOLUTION #2021-181: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

EFT LOVES TRAVEL STOPSFUEL PURCHASES304.16
25050 RICKY D BENNETTWAGES 10/01/21-10/15/21452.24
25051 R. STEVEN COSS JRWAGES 10/01/21-10/15/211,875.16
25052 TIMOTHY KOHLWAGES 10/01/21-10/15/21435.14
25053 MARK E. GARVINWAGES 10/01/21-10/15/212,137.19
25054 MITCHELL R GRAFWAGES 10/01/21-10/15/21430.98
25055 GREYSON C HENDERSONWAGES 10/01/21-10/15/21963.53
25056 NICHOLAS R LANSINGERWAGES 10/01/21-10/15/21527.38
25057 ANTHONY POPIOWAGES 10/01/21-10/15/21266.70
25058 JENNIFER STANAITISWAGES 10/01/21-10/15/21439.11
25059 VERIZON WIRELESSMONTHLY SERVICE7.04
25060 TIME WARNER CABLEMONTHLY SERVICE94.99
25061 OHIO EDISONMONTHLY SERVICE366.49
25062 FARMERS NATIONAL BANKVISA PURCHASES842.02
25063 KOKOSING MATERIALS INCROAD SUPPLIES1,020.16
25064 COPLEY OHIO NEWSPAPERSMEETING CHANGE/PUBLIC HEARING53.00
25065 WARREN FIRE EQUIPMENTFD MAINTENANCE599.91
25066 ADVANCE AUTO PARTSRD/FD REPAIRS39.39
25067 OTARMA SERVICE CENTERANNUAL RENEWAL LIABILITY20,506.00
25068 STAMM CONTRACTING CO INCFOUNDATION SUPPLIES1,033.00
25069 LINDE GAS & EQUIPMENT INCEMS SUPPLIES79.30
25070 CLIA LABORATORY PROGRAMCLIA LAB FEES180.00

FISCAL OFFICER

  1. Reported September receipts were $51,117.08
  2. Reported need to amend permanent appropriations within 2192.

RESOLUTION #2021-182: Motion by Dunn to amend permanent appropriations within 2192 fund as follows increase 2192-220-381 BY $200 and decrease 2192-120- 730 BY $200, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Briefly discussed Quality IP web hosting quote.

RESOLUTION #2021-183: Motion by Vaughan to approve Quality IP web hosting quote for term of three years at a cost of $499, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

  • Discussed FO Assistant budget and recommended the Board approve the budget.

RESOLUTION #2021-184: Motion by Michael to approve budget for fiscal officer assistant at an estimated cost of $1,177.93 plus estimated $220 annual faithful performance of duty coverage and to advertise for the position, seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported that Trunk or Treat will cost less this year because a DJ will not be needed.

TRUSTEE MICHAEL

  1. Discussed extra hours Chief Garvin worked on Columbus Day.

RESOLUTION #2021-185: Motion by Michael to approve extra 12 hours pay for Chief October 11, 2021, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR  

  1. Written report presented which included department activity.

RESOLUTION #2021-186: Motion by Vaughan to advertise for part-time road department labor with cdl required, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-187: Motion by Vaughan to approve purchase of E. brake release handle and battery at an estimated cost of $153.10 from Advanced Auto Parts, CLIA Lab Fees at a cost of $180 and Vacuum Mattress/vacuum splint set at an estimated cost of $1,619.99 from EMP Medical Supplies, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

RESOLUTION #2021-188: Motion by Vaughan to accept Chief Garvin recommendation to hire Timothy Bish to the fire department pending physical, drug screen and background check, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-189:  Motion by Michael to adjourn at 10:09 a.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes for 10/12/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting September 23, 2021 were approved as presented.

Minutes from public hearing October 7, 2021 were approved as presented.

RESOLUTION #21-175: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

25021 RICKY D BENNETTWAGES 09/16/21-09/30/21409.85
25022 R. STEVEN COSS JRWAGES 09/16/21-09/30/211,875.16
25023 TIMOTHY F KOHLWAGES 09/16/21-09/30/21476.89
25024 MARK E. GARVINWAGES 09/16/21-09/30/212,135.09
25025 MITCHELL R GRAFWAGES 09/16/21-09/30/21389.20
25026 GREYSON C HENDERSONWAGES 09/16/21-09/30/21271.44
25027 NICHOLAS R LANSINGERWAGES 09/16/21-09/30/21629.67
25028 MARLAINA LEWISWAGES 09/16/21-09/30/21181.99
25029 ANTHONY POPIOWAGES 09/16/21-09/30/21997.96
25030 JENNIFER STANAITISWAGES 09/16/21-09/30/21284.45
25031 KATHLEEN S. COFOJOHNSALARY 09/01/21-09/30/211,576.94
25032 ROBERT C DUNNSALARY 09/01/21-09/30/21868.73
25033 HENRY A. MICHAELSALARY 09/01/21-09/30/21911.47
25034 LORI M MICHAELWAGES  09/01/21-09/30/2166.81
25035 SANDRA M. NUTTERSALARY 09/01/21-09/30/21598.52
25036 BRADLEY E VAUGHANSALARY 09/01/21-09/30/21953.48
24037 DOMINION EAST OHIOMONTHLY SERVICE131.39
25038 VERIZON WIRELESSMONTHLY SERVICE44.05
25039 RICOH USA INCCOPIER MAINTENANCE20.72
25040 QUALITY IPMONTHLY SERVICE1229.14
25041 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
25042 PETTIGREW HARDWARE & FEEDFD REPAIRS41.23
25043 GORDON BROTHERS INCMONTHLY LEASE150.00
25044 OHIO EDISONMONTHLY SERVICE387.96
25045 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES408.01
25046 PO. CTY. SOLID WASTE DISTRIC2021 RECYCLE FEES3,000.00
25047 PRAXAIR DISTRIBUTIONS INCEMS SUPPLIES45.50
25048 JOHN’S TOWING & REPAIRTOW 2011245.00
25049 MAACO AUTO PAINTING & BADYWORKS CENTERPAINT 20261,500.00
EFT LOVES COUNTRY STORESFUEL388.68
EFT LOVES COUNTRY STORESFUEL287.72
EFT LOVES COUNTRY STORESFUEL267.72
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX2,292.06
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX525.57
EFT OPERSMONTHLY PENSION3,106.68
EFT OP&FMONTHLY PENSION2,438.49
EFT BWC2021 INSTALLMENT1,029.76
EFT ODJFS3RD QTR UNEMPLOYMENT TAX101.81

FISCAL OFFICER REPORT

  1. Presented B.C.’s and P.O.’s and miscellaneous correspondence.
  2. Presented September bank reconciliation.
  3. Discussed errors found on bills and going through township records.
  4. Discussed the difference between bonds and employee dishonesty and faithful performance of duty policy for elected officials and department heads.

RESOLUTION #21-176: Motion by Vaughan WHEREAS, Palmyra Township, Portage County is a member of the Ohio Township Association Risk Management Authority (OTARMA), a political subdivision risk pool established pursuant to Ohio Revised Code hereinafter “ORC,” 2744.081; WHEREAS, in accordance with ORC 3.061, the township must adopt a policy by resolution to allow the use of an “employee dishonesty and faithful performance of duty” coverage document, rather than a surety bond, to cover loss by fraudulent or dishonest actions of employees and failure of employees to faithfully perform duties; the following shall apply to the policy:

1.An officer, employee, or appointee shall be considered qualified to hold the office or employment, without acquiring a bond, on the date the oath of office is taken, certified, and filed as required by law.

2.An officer, employee, or appointee shall have the employee dishonesty and faithful performance of duty policy in effect before the individual’s term of office or employment and the officer, employee or appointee shall not commence the discharge of duties until coverage is documented.

3.All officers, employees, or appointees who would otherwise be required to file a bond before commencing the discharge of duties shall be covered by and are subject to the employee dishonesty and faithful performance of duty policy instead of a surety bond requirement.

4.The coverage amount for an officer, employee, or appointee under an employee dishonesty and faithful performance of duty policy shall be equal to or greater than the maximum amount of the bond otherwise required by law.

5. Elected officials, prior to taking the oath of office and holding office, shall obtain approval of the intent to use the township’s OTARMA coverage agreement and affirm that the township’s coverage complies with ORC 3.061. Said approval shall be obtained by the Palmyra Township, Portage County.

WHEREAS, Palmyra Township, Portage County’s, “employee dishonesty and faithful performance of duty policy” through the OTARMA coverage document complies with ORC 3.061: and

NOW, THEREFORE, BE IT RESOLVED, that on this date October 12, 2021, the Palmyra Township,

Portage County hereby authorizes the township to purchase and use “employee dishonesty and faithful performance of duty policy” through OTARMA instead of individual surety bonds for officers, employees, and appointees who are otherwise required by law to acquire a bond before entering upon the discharge of duties. Dunn seconded the motion.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

  • Discussed FO need for a fiscal officer assistant to help with the many added responsibilities of the office. Presented an estimated cost of such an assistant.  Reported need for such an assistant to be a Palmyra Township resident so the FO could train the assistant to become the next FO.
  • Reported FO plans to retire 3/31/22.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Discussed Quality IP web hosting quote.  Requested permission to discuss changes with XCom Ohio about our website before deciding regarding this matter.  Trustees were good getting more information on the website.

TRUSTEE DUNN

  1. Asked if Trunk or Treat was on the sign out front. Steve responded yes.

TRUSTEE MICHAEL

  1. Discussed drug screening of CDL drivers and reported need to assign a new trustee as the CDL Supervisor.

DEPARTMENT REPORTS

ZONING INSPECTOR 

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-177: Motion by Dunn to approve the purchase of approximately 7 yards of concrete for footers at an estimated cost of $1,100 from Stamm, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Vaughan-yes.

FIRE CHIEF

  1. Written report presented which included updates on department activities and purchase requests.
  2. Discussed cost of M-1 rental and requested Chief Garvin to return the 1-M cylinder.

RESOLUTION #21-178: Motion by Dunn to accept reduced rate for Haz-mat call of oil spill on Jones Road April 8,2020 billed at $4,975.98 accepting $4,055.82 for this call, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-179: Motion by Vaughan to approve rental bill of air cylinder 1-M in the amount of $45.50 from Praxair and vinyl from Sign Warehouse at an estimated cost of $289.40 and 6 batteries for ICOM portable radios at an estimated cost of $297 from Cut-rate Batteries and 1 set of turnout gear coats and pants at estimated cost of $2,300 and 1 set of helmets at an estimated cost of $340 from Fire Force, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes

Open Communication

Discussed trustee training with Megan Coss.

Safety Issues

None

RESOLUTION #21-180: Motion by Vaughan to adjourn at 8:24 pm seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Public Hearing 10/7/2021 unofficial minutes

Public hearing called to order by Chairperson Vaughan at 7:00 p a.m. with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. Others present included Tom Cowen, Mike Wohlwend, Owen MacMillon, Nicole Jones, Lori Michael, Connie Barber, Linda Spencer, Butch Spencer, Jane Heavner, Joyce Stanley, Angela Brissey, Karen McLay, Mitch McLay, Tom Grund, Will Vesia, Cindy Vesia, Bill Vesia,, Natalie Dechant Reele, Beth Vesco Mock, Pinky Patel, Rakesh Patel, Terry Mott and Jennifer Grey and others who did not sign the attendance form.

Chairman Vaughan led all in attendance with the Pledge of Allegiance.

Chairman Vaughan instructed the crowd as to the purpose of the public hearing and the rules to follow.  The purpose of the public hearing was to decide whether a portion (2.91 acres according to application) of parcel 26-104-00-00-107-000 located on Tallmadge road between the old school and the Brissey residence should be rezoned from residential to commercial for the purpose of constructing a Dollar General Store.

Tom Cowen and Mike Wohlwend reviewed the proposed plans and changes made to the plans to accommodate the Brissey concerns based on the Board of Zoning Commission public hearing.

Each Trustee was given time to ask questions.  Their questions included why build another Dollar General When there are 11 stores within just ten miles; How would they help schools, township and fire department and how much of the investment would be for the Township.  Tom Cowen reported that the density was not a problem because the Dollar Generals are very profitable. He further explained that Dollar General store have a literacy program across the country. The Township may or may not benefit from the literacy program. He also reported the investment is in the building only.

Few residents were in favor of the construction of a Dollar General Store.  Their comments included that they could save gas money by locating the store in the township; Dollar General sells different items than the current convenience store, increase in tax base and revenue were also mentioned.

Most residents were not in favor of the Dollar General being located in the Township of Palmyra.  Their concerns included that Palmyra does not need a Dollar General when so many are very close by; opening a convenience store could potentially put the current Little Village Shopper out of business; what happens when the Dollar General goes out of business and another unwanted business locates the area.

Angela Brissey, resident most affected by the proposal, took the floor and explained all the concerns not only with the Dollar General proposal but also the current store located on her west side.  Her concerns included the delivery noise; dust and construction mess; inability to sell her home; and safety concerns as she currently reports drug activity in the parking lot of Palmyra Little Village Shopper to the Portage County Sherriff’s office because they can’t make it to the scene in time to catch the activity. One resident commented that the zoning in place should protect the Brissey’s from this change.

The crowd was reminded that the matter before the Board was to decide whether to amend the zoning resolution of that property from residential to commercial.

RESOLUTION #21-173:  Motion by Vaughan   to amend the zoning resolution and change 2.91 acres of parcel 26-104-00-00-107-000 from residential to commercial use property, seconded by Dunn.

Roll Call: Vaughan-No, Dunn-No, Michael-No.

RESOLUTION #21-174:  Motion by Vaughan to adjourn at 8:01 p.m., seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes, Dunn-yes.

___________________________                                __________________________________

Bradley Vaughan, Chairperson                                     Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________

Robert Dunn, Vice- Chairman                                       Henry Michael, Trustee

Unofficial Meeting Minutes 9/23/2021

Regular Meeting called to order at 12:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present. 

Vice Chairman Dunn led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 14, 2021 were approved as presented.

RESOLUTION #2021-169: Motion by Vaughan to approve and pay the bills, seconded by Dunn.

Roll Call:  Vaughan-yes, Dunn-yes, Michael-yes.

BILLS APPROVED AND PAID:

EFT LOVES TRAVEL STOPSFUEL PURCHASES199.83
24997 VOIDVOID0.00
24998 RICKY D BENNETTWAGES 09/01/21-09/15/21483.32
24999 R. STEVEN COSS JRWAGES 09/01/21-09/15/211,875.16
25000 TIMOTHY KOHLWAGES 09/01/21-09/15/21546.72
25001 MARK E. GARVINWAGES 09/01/21-09/15/212,342.04
25002 MITCHELL R GRAFWAGES 09/01/21-09/15/21408.39
25003 GREYSON C HENDERSONWAGES 09/01/21-09/15/21574.50
25004 NICHOLAS R LANSINGERWAGES 09/01/21-09/15/21345.19
25005 MARLIANA LEWISWAGES 09/01/21-09/15/21181.99
25006 ANTHONY POPIOWAGES 09/01/21-09/15/21462.72
25007 JENNIFER STANAITISWAGES 09/01/21-09/15/21163.95
25008 VERIZON WIRELESSMONTHLY SERVICE7.04
25009 TIME WARNER CABLEMONTHLY SERVICE94.99
25010 OHIO EDISONMONTHLY SERVICE1,105.00
25011 FARMERS NATIONAL BANKVISA PURCHASES1,454.79
25012 KOKOSING MATERIALS INCROAD SUPPLIES574.72
25013 COPLEY OHIO NEWSPAPERSSPECIAL MEETING NOTICE 8/20/2122.00
25014 SAFELITE FULLFILLMENT INCREPAIRS 2011289.97
25015 FIRE FORCE INCTURNOUT BOOTS970.00
25016 POSTER COMPLIANCE CENTER1 YR SERVICE62.95
25017 TED A. BIERY/BIERY GARAGE DOORSSTATION REPAIRS975.00
25018 D & T P M & TRUCK REPAIR LLCANNUAL PUMP TEST 2013200.00
25019 SUB-AQUATICS INC/BREATHING AIR SYSTEMSSEMI ANNUAL MAINTENANCE AGMT669.50
25020 H. LULI CONSTRUCTION COMPANY2021 CHIP SEAL WHIP SECTONS B D & E33,800.00

FISCAL OFFICER

  1. Reported need to amend permanent appropriations within general fund.

RESOLUTION #2021-170: Motion by Dunn to amend permanent appropriations within general fund as follows increase 1000-410-190 by $4,000 and decrease 1000-410-211 by 1,200 and 1000-410-213 by $200 and 1000-410-323 by $200 and 1000-410-351 by $400 and 1000-410-430 by $2,000, seconded by Vaughan.

Roll Call:  Dunn-yes, Vaughan-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Briefly discussed ODOT Township Roads Stimulus grant. Steve is working on the grant.

TRUSTEE DUNN

  1. Nothing to report at this time.

TRUSTEE MICHAEL

  1. Reported the Portage County Sherriff’s office would like to have a Trunk or Treat at the Park 10/23/21.
  2. Reported a number of emails are coming in regarding the public hearing zoning resolution amendment.  Responding to encourage people to show up at the hearing to voice their concerns.

DEPARTMENT REPORTS:

ZONING INSPECTOR

  1. Written report presented.
  2. Chris Sutcliff as present to voice his concerns regarding zoning violation letters he has received for property located at 4064 SR 225.  He reported he has addressed the issues and would prefer a phone call the next time there is an issue.

ROAD SUPERVISOR (not present)

  1. No written report presented.

FIRE CHIEF

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-171: Motion by Vaughan to approve renewal of Active 911 at an estimated cost of $390 and semi-annual maintenance of air trailer at an estimated cost of $669.50 and repair door at an estimated cost of $975 from Biery Garage Doors and towing of 2011 at an estimated cost of $250 and purchase a new lockset at an estimated cost of $552 from American Lockset and copy paper at an estimated cost of $35, seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

Open Communication

Terry Mott asked why they are not trying to rezone 5 acres vs. almost 3 acres of property for Dollar General.  Trustee Michael responded there is a public hearing on 10/7/21 at 7pm to discuss rezoning of property.

Safety Issues

None

RESOLUTION #21-172:  Motion by Michael to adjourn at 1:01 p.m., seconded by Vaughan.

Roll Call:  Michael-yes, Vaughan-yes, Dunn-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes for 8/24/2021

Regular Meeting called to order at 9:30 a.m. by Chairman Vaughan with Trustee Michael and Fiscal Officer Cofojohn present. 

Chairman Vaughan led all in attendance in the Pledge of Allegiance.

Minutes from budget hearing on July 13, 2021 were approved as presented.

Minutes from regular meeting on July 13, 2021 were approved as presented.

RESOLUTION #2021-124: Motion by Michael to approve and pay the bills, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24916 RICKY D BENNETTWAGES 07/01/21-07/15/21415.39
24917 R. STEVEN COSS JRWAGES 07/01/21-07/15/211,873.16
24918 TIMOTHY KOHLWAGES 07/01/21-07/15/21403.41
24919 MARK E. GARVINWAGES 07/01/21-07/15/211,838.72
24920 NICHOLAS R LANSINGERWAGES 07/01/21-07/15/21498.44
24921 ROBERT SWAUGERWAGES 07/01/21-07/15/21305.77
24922 TIME WARNER CABLEMONTHLY SERVICE94.99
24923 VERIZON WIRELESSMONTHLY SERVICE7.04
24924 OHIO EDISONMONTHLY SERVICE386.35
24925 WARREN SPRING CO LLCREPAIRS 4700400.26
24926 FARMERS NATIONAL BANKVISA PURCHASES522.87

FISCAL OFFICER

  1. Discussed status of ARP grant application process.

TRUSTEE REPORTS

TRUSTEE VAUGHAN

  1. Presented Sandy‘s report and discussed proceeding with legal action for violation of Article VII Section 701 A. of the zoning resolution for property located at 10264 Tallmadge Road, Diamond OH.

RESOLUTION #2021-125: Motion by Vaughan to have the Portage County Prosecuting Attorney proceed with legal action for violation of Article VII Section 701A of the zoning resolution for property located at 10264 Tallmadge Road, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

  • Presented Letter of interest and resume from Megan Coss for a position on the Board of Zoning Commissions.

RESOLUTION #2021-126: Motion by Vaughan to appoint Megan Coss to position on the Board of Zoning Commissions position expiring 12/31/22, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

TRUSTEE DUNN (not present)

TRUSTEE MICHAEL

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department updates and purchase requests.

RESOLUTION #2021-127: Motion by Vaughan to approve purchase tire for 4700 from Loves  at an estimated cost of $375, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #2021-128: Motion by Michael to hire Mitchell Graf, Zach Freyn and Marlaina Lewis to the fire department pending background check, physical and drug screen, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes.

RESOLUTION #2021-129: Motion by Michael to enter into executive session at 9:59am to consider purchase of property, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

Chairman Vaughan call the meeting back to order at 10:19 am and reported there was nothing new to report.

Discussed chip seal project quotes briefly.  Decided to put off cemetery chip seal at this time.

RESOLUTION #2021-130: Motion by Vaughan to hire H Luli Construction to chip seal Whippoorwill sections B, D & E at an estimated cost of $33,800, seconded by Michael.

Roll Call:   Vaughan-yes, Michael-yes.

RESOLUTION #2021-131: Motion by Michael to activate one more Loves Express cards to be locked in 3500, seconded by Vaughan.

Roll Call:   Michael-yes, Vaughan-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #21-132:  Motion by Vaughan to adjourn at 10:35 a.m., seconded by Michael.

Roll Call:  Vaughan-yes, Michael-yes.

_____________________________                              __________________________________

Bradley Vaughan, Chairperson                                       Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

Robert Dunn, Trustee                                                    Henry Michael, Trustee

Unofficial Meeting Minutes 8/10/2021

Regular meeting called to order at 7:00 p.m. by Chairman Vaughan with Trustees Dunn and Michael and Fiscal Officer Cofojohn present.

Minutes from regular meeting July 27, 2021 were approved as presented.

RESOLUTION #21-133: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

BILLS APPROVED AND PAID:

24927 RICKY D BENNETTWAGES 07/16/21-07/31/21463.39
24928 R. STEVEN COSS JRWAGES 07/16/21-07/31/211,918.53
24929 TIMOTHY F KOHLWAGES 07/16/21-07/31/21462.74
24930 MARK E. GARVINWAGES 07/16/21-07/31/212,040.01
24931 NICHOLAS R LANSINGERWAGES 07/16/21-07/31/21163.39
24932 JENNIFER STANAITISWAGES 07/16/21-07/31/21140.50
24933 ROBERT SWAUGERWAGES 07/16/21-07/31/21152.72
24934 KATHLEEN S. COFOJOHNSALARY 07/01/21-07/31/211,575.93
24935 ROBERT C DUNNSALARY 07/01/21-07/31/21868.41
24936 HENRY A. MICHAELSALARY 07/01/21-07/31/21911.19
24937 SANDRA M. NUTTERSALARY 07/01/21-07/31/21598.36
24938 BRADLEY E VAUGHANSALARY 07/01/21-07/31/21953.12
24939 DOMINION EAST OHIOMONTHLY SERVICE101.00
24940 VERIZON WIRELESSMONTHLY SERVICE44.10
24941 RICOH USA INCCOPIER MAINTENANCE10.69
24942 QUALITY IPMONTHLY SERVICE1,089.21
24943 CONRAD’S DISPOSAL INCMONTHLY SERVICE69.00
24944 PETTIGREW HARDWARE & FEEDSTATION/2026 REPAIRS196.66
24945 GORDON BROTHERS INCMONTHLY LEASE150.00
24946 CHRISTINE MOOREREIMBURSE BCI36.00
24947 AMS TITLE AGENCY INCFEES 10699 WHIP FINAL JUDICIAL REPORT110.00
24948 KOKOSING MATERIALS INCROAD SUPPLIES4,184.32
24949 PRAXAIR DISTRIBUTIONS INCEMS SUPPLIES24.50
24950 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES320.50
24951 COIA IMPLEMENT SALES INCCEMETERY/PARK REPAIRS48.54
24952 MITCHELL GRAFREIMBURSE BCI36.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX2,468.06
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX411.58
EFT OPERSMONTHLY PENSION3,070.34
EFT OP&FMONTHLY PENSION2,084.06
EFT BWC2021 INSTALLMENT1,029.76

State Representative District 75 Gail Pavliga was present to discuss she is working on in the State House at this time.

FISCAL OFFICER REPORT

  1. Presented B.C.’s and P.O.’s and miscellaneous correspondence.
  2. Presented July bank reconciliation.

RESOLUTION #21-134: Motion by Michael to enter into an agreement with Farmers National Bank for the Public Funds Sweep with an interest rate that matches Star Ohio plus, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-135: Motion by Dunn to amend permanent appropriations for fund 2272 and increasing 2272-230-100-000 by $67,000 and 2272-230-215-000 by $6,000 and 2272-230-360-0000 by $11,000, totaling $$84,000 seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-136: Motion by Dunn to remove items from inventory as presented in exhibit A, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-137: Motion by Vaughan to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

RESOLUTION #21-138: Motion by Vaughan to approve using the $1,000 OTARMA Fire Grant to help defray the excess cost of the SCBA’s, seconded by Dunn.

Roll Call: Vaughan-yes, Dunn-yes, Michael-yes.

  • Presented cemetery deeds for signature.

TRUSTEE REPORTS:

TRUSTEE VAUGHAN

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Requested updated department pictures for the fair board.

TRUSTEE MICHAEL

  1. Discussed NOPEC green community packet for review.
  2. Presented the bridge report for review.
  3. Presented Life Force Closure Authorizations.

RESOLUTION #2021-139: Motion by Michael that we sign and date closure authorizations for run numbers 19-0312 and 20-0224 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-140: Motion by Michael that we sign and date the closure authorizations for run numbers 20-0178 and 20-0251 and write off the balances because the soft billing reinstated for Paris Township in accordance with township policy such EMS charges shall be written off, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-141: Motion by Michael to approve purchase of approximately 50 tons of #57 slag for fire department and park at an estimated cost of $22 from Lafarge, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

ZONING INSPECTOR (not present)

  1. No Written report presented.

FIRE CHIEF

  1. Written report presented which included updates on department activities and purchase requests.

RESOLUTION #21-142: Motion by Dunn to approve purchase of rear passenger door for 2026 at an estimated cost of $367.20 from Ebay and paint 2026 at an estimated cost of $1,500 from Maaco Collision & Auto Painting Center and purchase a new front door lock set at an estimated cost of $450 from US Hardware, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

RESOLUTION #21-143: Motion by Dunn to hire Jessica Greer to fire dept. pending background check, physical and drug screening, seconded by Vaughan.

Roll Call: Dunn-yes, Vaughan-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #21-144: Motion by Michael to enter into executive session at 8:075 pm to discuss property purchase, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Vaughan-yes.

Chairman Vaughan called meeting back to order at 8:15 pm

RESOLUTION #21-145: Motion by Michael to purchase approximately 5 acres of property located directly behind cemetery at a cost of $8,000 per acre and $1,800 survey fees, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Vaughan-yes.

RESOLUTION #21-146: Motion by Michael to amend permanent appropriations within fund 1000 by decreasing 1000-760-730 by $12,600 and 1000-760-740 by $15,000 and increasing 1000-760-710 by $27,600 and to amend permanent appropriations within fund 2041 by decreasing 2041-410-190 by $5,050 and 2041-410-211 by $1,700 and 2041-410-360 by $1,500 and increasing 2041-760-710 by $8,250, seconded by Vaughan.

Roll Call: Michael-yes, Vaughan-yes, Dunn-yes.

RESOLUTION #21-147: Motion by Vaughan to adjourn at 8:17 pm seconded by Michael.

Roll Call: Vaughan-yes, Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Bradley Vaughan, Chairman                                                    Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice-Chairman                                                 Henry Michael, Trustee