Unofficial Meeting Minutes 1/4/2021

Special re-organizational meeting called to order at 5:00 p.m. by Fiscal Officer Cofojohn with Trustees Dunn and Michael present.

FO Cofojohn led all in attendance with the Pledge of Allegiance.

Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Chairman.  Trustee Dunn nominated Henry Michael. FO Cofojohn asked if there were any more nominations.

RESOLUTION #21-01: Motion by Dunn to close the nominations, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

Nominations opened by Fiscal Officer Cofojohn for the 2021 Board Vice-Chairman.  Trustee Michael nominated Robert Dunn.  FO Cofojohn asked if there were any more nominations.

RESOLUTION #21-02: Motion by Michael to close the nominations seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

RESOLUTION #21-03: Motion by Michael to enter into executive session to discuss James Deffenbaugh replacement, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Meeting called back to order.

RESOLUTION #21-04: Motion by Dunn to appoint Bradley Vaughan to open trustee position with term expiring December 31, 2021, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #21-05: Motion by Dunn to set reorganizational meeting for January 13, 2021 at 7pm, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes.

RESOLUTION #21-06 Motion by Michael to table rest of reorganizational resolutions until January 13, 2021, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

RESOLUTION #21-07: Motion by Michael to adjourn at 5:28 pm seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

Robert Dunn, Vice Chairman                                                   Bradley Vaughan, Trustee 

Unofficial Meeting Minutes for 12/22/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 8, 2020 approved as presented.

Minutes from special work session on December 9, 2020 approved as presented.

Minutes from special work session on December 17, 2020 approved as presented.

RESOLUTION #2020-186: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24534 RICKY D BENNETTWAGES 12/01/20-12/15/20423.01
24535 R. STEVEN COSS JRWAGES 12/01/20-12/15/202,068.69
24536 TIMOTHY F KOHLWAGES 12/01/20-12/15/20505.56
24537-24546 VOIDVOID0.00
24547 MARK E. GARVINWAGES 12/01/20-12/15/202,100.43
24548 CHELSEA L HARRISWAGES 12/01/20-12/15/20941.66
24549 GREYSON C HENDERSONWAGES 12/01/20-12/15/20268.02
24550 NICHOLAS R LANSINGERWAGES 12/01/20-12/15/20134.37
24551 ANTHONY POPIOWAGES 12/01/20-12/15/2086.68
24552 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24553 TIME WARNER CABLEMONTHLY SERVICE94.99
24554 FARMERS NATIONAL BANKVISA PURCHASES756.31
24555 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES646.50
24556 MUNICIPAL EMERGENCY SERVICESFD SUPPLIES513.25
24557 OHIO EDISONMONTHLY SERVICE918.09
24558 UH OCCUPATIONAL HEALTH PORTAGEFD PHYSICAL60.00
24559 OSCAR BRUGMANN SAND & GRAVELROAD SUPPLIES607.97
EFT TREASURER STATE OF OHIOPAYROLL WITHHOLDING TAX489.48
EFTPS UNITED STATE TREASURYPAYROLL WITHHOLDING TAX3,603.40

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Thank Jim for his 50 plus years of service to the Township and said he would be deeply missed.
  2. Presented NOPEC 2021 Sponsorship Award.

RESOLUTION #2020-187: Motion by Michael to apply for 2021 NOPEC Sponsorship grant for $1,000, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Reported new labor law poster is posted that includes the CARES Act rules.

TRUSTEE DUNN

  1. Also thanked Jim for his many years of service to the Township.

DEPARTMENT REPORTS:

ZONING INSPECTOR

  1. Written report presented which included zoning activities.

ROAD SUPERVISOR

  1. Written report presented which included department activities.

FIRE CHIEF

  1. Written report presented which included department activity and purchase requests.

RESOLUTION #2020-188: Motion by Michael to approve EMSD grant purchase of Incident Command Boards at an estimated cost of $425, Aluminum Apparatus Crew Tags at an estimated cost of $168from My-Lor Inc and Helmet Tags and hooks at an estimated cost of $540 from American Trademark Company, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-189: Motion by Michael regretfully accept the resignation of Charles Campbell from the fire department, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-190: Motion by Michael to approve applying for Firehouse Foundation Grant for the purchase of  a set of battery power Genesis E Combination Tool and battery power Genesis E Force Ram to be carried on 2011 Squad at an estimated cost of $23,387.00 seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-191: Motion by Deffenbaugh to approve repairs to 2013 primer pump at an estimated cost of $600 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

Chairman Michael reported he was not ready to make a decision regarding the open trustee position.  After brief discussion a special meeting to appoint new trustee, date of 1/4/21 was set.

RESOLUTION #2020-192: Motion by Dunn to set special meeting to appoint new trustee on January 4, 2021 at 5pm seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Safety Issues

Tim Paulus reported there were poles leaning on Tallmadge Rd.  Steve reported he has called about them two times already.

Open Communication

Tim Paulus asked why the Township did not apply for CARES ACT funds.  FO Cofojohn reported that the Township did not have significant COVID expenses and was not spending funds like other entities are spending the funds.

Thank Jim for his many years of service.

RESOLUTION #20-193: Motion by Michael to adjourn at 9:57 a.m., seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes Deffenbaugh-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________

Robert Dunn, Trustee                                                       , Trustee

Unofficial Meeting Minutes for 12/8/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 10, 2020 approved as presented.

RESOLUTION #2020-173: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24477 RICKY D BENNETTWAGES 11/01/20-11/15/20464.72
24478 R. STEVEN COSS JRWAGES 11/01/20-11/15/201,850.22
24479 TIMOTHY F KOHLWAGES 11/01/20-11/15/20508.31
24480 MARK E. GARVINWAGES 11/01/20-11/15/201,780.28
24481 CHELSEA L HARRISWAGES 11/01/20-11/15/20310.87
24482 NICHOLAS R LANSINGERWAGES 11/01/20-11/15/20254.90
24483 SHAWN A SCHRECKENGOSTWAGES 11/01/20-11/15/20192.97
24484 MATTHEW K BENNETTREPLACE LOST CK#24207 6/9/2053.94
24485 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24486 TIME WARNER CABLEMONTHLY SERVICE94.99
24487 ADVANCE AUTO PARTSRD REPAIRS22.64
24488 UH OCCUPATIONAL HEALTH PORTAGEPRE EMPLOYMNT/FD REQUIREMENTS170.00
24489 OHIO EDISONMONTHLY SERVICE905.26
24490 ALLIANCE MOTORS INC4700 REPAIRS133.39
24491 ANTHONY POPIOREIMBURSE BCI36.00
24492 E.L. WELDING INCREPAIRS SALT SPREADER1,019.18
24493 PRAXAIR DISTRIBUTION INCEMS SUPPLIES157.41
24494 TSI WESTERN STAR4700 REPAIRS6,125.34
24495 BOUND TREE MEDICAL LLCEMS SUPPLIES190.99
24496 SANDRA NUTTERREIMBURSE PRINTING54.00
24497 FARMERS NATIONAL BANKVISA PURCHASES610.90
24498 VERIZONMONTHLY SERVICE7.04
     

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented 2021 temporary appropriations.

RESOLUTION #20-174: Motion by Michael to approve 2021 temporary appropriations as presented,

Temporary
Appropriation
FUNDRequest
General Fund102,600.00
Motor Vehicle       8,000.00
Gasoline Tax       69,000.00
Road & Bridge        48,800.00
Cemetery8,000.00
1 Mill Fire Levy  41,425.00
2 Mill Fire Levy         64,900.00
2 Mill Fire Levy         13,000.00
Permissive Motor Vehicle     23,000.00
Fire & Rescue, Ambulance & EMS      64,000.00
 
442,725.00

Seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented bridge weight reductions but that none were located within the Township.

TRUSTEE DEFFENBAUGH

  1. Reported need to nominate Dependency Fund representatives.

RESOLUTION #20-175:  Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2021 Dependency board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported need to schedule special work session to hold interviews.

RESOLUTION #20-176:  Motion by Dunn to hold special work session on December 9, 2020 at 5:00pm to hold interviews for soon to be open Township Trustee term expiring 12/31/21, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR (not present)

  1. No written report presented.

FIRE CHIEF

  1. Written report presented which included department activity.

Safety Issues

None

Open Communication

None

RESOLUTION #20-177:  Motion by Michael to adjourn at 10:11 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Unofficial Meeting Minutes for 11/24/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 10, 2020 approved as presented.

RESOLUTION #2020-173: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24477 RICKY D BENNETTWAGES 11/01/20-11/15/20464.72
24478 R. STEVEN COSS JRWAGES 11/01/20-11/15/201,850.22
24479 TIMOTHY F KOHLWAGES 11/01/20-11/15/20508.31
24480 MARK E. GARVINWAGES 11/01/20-11/15/201,780.28
24481 CHELSEA L HARRISWAGES 11/01/20-11/15/20310.87
24482 NICHOLAS R LANSINGERWAGES 11/01/20-11/15/20254.90
24483 SHAWN A SCHRECKENGOSTWAGES 11/01/20-11/15/20192.97
24484 MATTHEW K BENNETTREPLACE LOST CK#24207 6/9/2053.94
24485 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24486 TIME WARNER CABLEMONTHLY SERVICE94.99
24487 ADVANCE AUTO PARTSRD REPAIRS22.64
24488 UH OCCUPATIONAL HEALTH PORTAGEPRE EMPLOYMNT/FD REQUIREMENTS170.00
24489 OHIO EDISONMONTHLY SERVICE905.26
24490 ALLIANCE MOTORS INC4700 REPAIRS133.39
24491 ANTHONY POPIOREIMBURSE BCI36.00
24492 E.L. WELDING INCREPAIRS SALT SPREADER1,019.18
24493 PRAXAIR DISTRIBUTION INCEMS SUPPLIES157.41
24494 TSI WESTERN STAR4700 REPAIRS6,125.34
24495 BOUND TREE MEDICAL LLCEMS SUPPLIES190.99
24496 SANDRA NUTTERREIMBURSE PRINTING54.00
24497 FARMERS NATIONAL BANKVISA PURCHASES610.90
24498 VERIZONMONTHLY SERVICE7.04
     

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented 2021 temporary appropriations.

RESOLUTION #20-174: Motion by Michael to approve 2021 temporary appropriations as presented,

Temporary
Appropriation
FUNDRequest
General Fund102,600.00
Motor Vehicle       8,000.00
Gasoline Tax       69,000.00
Road & Bridge        48,800.00
Cemetery8,000.00
1 Mill Fire Levy  41,425.00
2 Mill Fire Levy         64,900.00
2 Mill Fire Levy         13,000.00
Permissive Motor Vehicle     23,000.00
Fire & Rescue, Ambulance & EMS      64,000.00
 
442,725.00

Seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented bridge weight reductions but that none were located within the Township.

TRUSTEE DEFFENBAUGH

  1. Reported need to nominate Dependency Fund representatives.

RESOLUTION #20-175:  Motion by Deffenbaugh to nominate Robert Dunn and Henry Michael to 2021 Dependency board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported need to schedule special work session to hold interviews.

RESOLUTION #20-176:  Motion by Dunn to hold special work session on December 9, 2020 at 5:00pm to hold interviews for soon to be open Township Trustee term expiring 12/31/21, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR (not present)

  1. No written report presented.

FIRE CHIEF

  1. Written report presented which included department activity.

Safety Issues

None

Open Communication

None

RESOLUTION #20-177:  Motion by Michael to adjourn at 10:11 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Trustee Vacancy

If you are interested in applying for the Trustee vacancy with a term expiring 12/31/2021 please email an updated resume to Kathy Cofojohn at k.cofojohn@palmyratownship.com or mail to Kathy S. Cofojohn Palmyra Township 10100 Williams Road Diamond, OH 44412

Resumes must be received or postmarked by 12/01/2020

Applicants must be 18 and a resident of Palmyra Township

Unofficial Meeting Minutes 11/10/2020

Regular meeting called to order at 7:00 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 27, 2020 were approved as presented.

RESOLUTION #20-166: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24455 RICKY D BENNETTWAGES 10/16/20-10/31/20486.97
24456 R. STEVEN COSS JRWAGES 10/16/20-10/31/201,845.23
24457 TIMOTHY F KOHLWAGES 10/16/20-10/31/20469.79
24458 MARK E. GARVIN WAGES 10/16/20-10/31/201,877.34
24459 CHELSEA L HARRISWAGES 10/16/20-10/31/20691.43
24460 NICHOLAS R LANSINGERWAGES 10/16/20-10/31/20552.76
24461 KATHLEEN S COFOJOHNSALARY 10/01/20-10/31/201,391.45
24462 JAMES H. DEFFENBAUGHSALARY 10/01/20-10/31/20620.32
24463 ROBERT C DUNNSALARY 10/01/20-10/31/20852.74
24464 HENRY A. MICHAELSALARY 10/01/20-10/31/20911.18
24465 LORI M MICHAELWAGES 10/01/20-10/31/2065.80
24466 SANDRA M. NUTTERSALARY 10/01/20-10/31/20588.79
24467 CENTURYLINKMONTHLY SERVICE158.11
24468 DOMINION EAST OHIOMONTHLY SERVICE91.15
24469 VERIZON WIRELESSMONTHLY SERVICE44.02
24470 RICOH USA INCCOPIER MAINTENANCE12.47
24471 QUALITY IPMONTHLY SERVICE968.50
24472 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES813.88
24473 PETTIGREW HARDWAREFD SUPPLIES56.32
24474 GORDON BROTHERS INCMONTHLY LEASE150.00
24475 EMERGENCY MEDICAL SUPPLIESEMS SUPPLIES151.92
24476 CARTER LUMBERRD SUPPLIES95.89
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,784.56
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX501.27
EFT OPERSMONTHLY PENSION3,113.81
EFT OP&FMONTHLY PENSION1,976.64
EFT BUREAU OF WORKERS’ COMP2020 INSTALLMENT1,265.99

FISCAL OFFICER REPORT

  1. Presented October bank reconciliations, P.O.’s, and miscellaneous correspondence.
  2. Reported October receipts were $31,961.68.
  3. Presented cemetery deeds for signatures.
  4. Reported need to amend resolutions 2020-129.

RESOLUTION #20-167: Motion by Dunn to amend resolutions 2020-129 and omit amend permanent appropriations for Fund 2902, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-168: Motion by Deffenbaugh to amend permanent appropriations and increase Fund 2902 for $80,674.96, including $78,898.71 for SCBA equipment and $1,776.25 for supplies, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

  • Requested approval of purchases for Adobe Acrobat DC Pro and replacement phone for squad.

RESOLUTION #20-169: Motion by Dunn to approve purchase of Adobe Acrobat DC Pro at $16.08 per month and Verizon Squad phone at a cost of $99.99, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

  1. Reported we would elect the Dependents Fund Board at the next meeting.
  2. Reported citizen complaint about political signs not being taken down.  Sandy reported the political signs are not governed by the Township.

TRUSTEE DUNN

  1. Reported Trick or Treat was not busy this year.  I hope that we can get back to normal next year.
  2. Reported citizen concern about a privacy fence between Palmyra Little Village Shopper and neighboring property.  Sandy will discuss with property owners.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included updates on zoning activities.

FIRE CHIEF

  1. Written report presented which included department activities.

RESOLUTION #20-170: Motion by Deffenbaugh to approve purchase of disinfecting wipes from Jasper International at an estimated cost of $370 plus shipping and a replacement jump bag for 2011 from Bound Tree Medical at an estimated cost of $225 plus shipping, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported COVID Testing will be held at the Fire Station on December 15 from 12-4pm.

ROAD SUPERVISOR (not present)

  1. Written report presented which included updates on department activities.

RESOLUTION #20-171: Motion by Dunn to approve purchase of safety shirts at an estimated cost of $165, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-172: Motion by Deffenbaugh to adjourn at 7:49 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Unofficial Meeting Minutes 10/27/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 13, 2020 approved as presented.

RESOLUTION #2020-160: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24433 RICKY D BENNETTWAGES 10/01/20-10/15/20550.92
24434 R. STEVEN COSS JRWAGES 10/01/20-10/15/201,867.57
24435 DONALD J LUTZWAGES 10/01/20-10/15/20568.61
24436 MARK E. GARVINWAGES 10/01/20-10/15/201,815.37
24437 CHELSEA L HARRISWAGES 10/01/20-10/15/20758.97
24438 GREYSON C HENDERSONWAGES 10/01/20-10/15/20391.15
24439 NICHOLAS R LANSINGERWAGES 10/01/20-10/15/20739.29
24440 ROBERT SWAUGERWAGES 10/01/20-10/15/20530.72
24441 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24442 TIME WARNER CABLEMONTHLY SERVICE94.99
24443 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES373.33
24444 UH OCCUPATIONAL HEALTH PORTAGEPRE EMPLOYMNT/FD REQUIREMENTS198.00
24445 BOB SUMEREL TIRE COREPAIR 2018261.84
24446 DIAMOND BUILDING SUPPLYCEMETERY SUPPLIES78.67
24447 FARMERS NATIONAL BANKVISA PURCHASES1,122.88
24448 OHIO EDISONSTREET LIGHTS380.08
24449 CHAPPELL & ZIMMERMAN INCCEMETERY SUPPLIES713.00
24450 TED A BIERY/BIERY GARAGE DOORSSTATION REPAIRS1,575.00
24451 VERIZON WIRELESSMONTHLY SERVICE7.06
24452 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES83.04
24453 EMERGENCY MEDICAL PRODUCTSEMS SUPPLIES24.75
24454 BOUND TREE MEDICAL LLCEMS SUPPLIES565.73

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Reported September receipts were $51,092.38.
  3. Reported need to approve shipping charge on time clocks.

RESOLUTION #2020-161: Motion by Dunn to approve addition of shipping charge to time clock purchase for $21.61, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Presented cemetery deeds for signature.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported he is having surgery Friday and may miss the next meeting.
  2. Reported need to advertise Trustee position the last week of November.

RESOLUTION #2020-162: Motion by Michael to advertise open Trustee position for a week beginning November 23, 2020 and resume’s will be accepted until December 1, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH

  1. Presented Life force Closure authorizations.

RESOLUTION #2020-163: Motion by Deffenbaugh that we sign and date closure authorizations 19-0223 and 19-0416  and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department activity.

RESOLUTION #2020-164: Motion by Michael to approve cost to rebuild stand for Swenson spreader at an estimated cost of $1,400 from E & L Welding, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

Safety Issues

Open Communication

Chief Garvin thanked the Trustees for their support during his recent medical incident.

RESOLUTION #20-146:  Motion by Michael to adjourn at 10:02 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Unofficial Meeting Minutes for 10/13/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 22, 2020 were approved as presented.

RESOLUTION #20-147: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

24400 RICKY D BENNETTWAGES 09/16/20-09/30/20420.24
24401 R. STEVEN COSS JRWAGES 09/16/20-09/30/201,845.23
24402 DONALD J LUTZWAGES 09/16/20-09/30/20525.60
24403 MARK E. GARVIN WAGES 09/16/20-09/30/202,143.82
24404 CHELSEA L HARRISWAGES 09/16/20-09/30/20764.87
24405 NICHOLAS R LANSINGERWAGES 09/16/20-09/30/20637.01
24406 NICHOLAS H SCHRECKENGOSTWAGES 09/16/20-09/30/20105.27
24407 RYAN S SHANKLEWAGES 09/16/20-09/30/2066.01
24408 KATHLEEN S COFOJOHNSALARY 09/01/20-09/30/201,391.45
24409 JAMES H. DEFFENBAUGHSALARY 09/01/20-09/30/20620.32
24410 ROBERT C DUNNSALARY 09/01/20-09/30/20852.74
24411 HENRY A. MICHAELSALARY 09/01/20-09/30/20911.18
24412 LORI M MICHAELWAGES 09/01/20-09/30/2065.80
24413 SANDRA M. NUTTERSALARY 09/01/20-09/30/20588.79
24414 CENTURYLINKMONTHLY SERVICE160.99
24415 DOMINION EAST OHIOMONTHLY SERVICE75.13
24416 VERIZON WIRELESSMONTHLY SERVICE44.00
24417 RICOH USA INCCOPIER MAINTENANCE13.33
24418 QUALITY IPMONTHLY SERVICE/WIRE TIME CLOCK1,118.50
24419 PC REGIONAL PLANNINGZONING MAP UPDATE6.50
24420 PETTIGREW HARDWARERD REPAIRS81.98
24421 GORDON BROTHERS INCMONTHLY LEASE150.00
24422 CLEARWATER SYSTEMS INCFD SUPPLIES40.00
24423 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES942.79
24424 CARTER LUMBERCEMETERY REPAIRS34.99
24425 FIRE FORCE INCREPAIR SCBA58.00
24426 D & T P M & TRUCK REPAIR2013 PUMP TEST200.00
24427 KOKOSING MATERIALS INCROAD SUPPLIES1,100.61
24428 OTARMA SERVICE CENTERINSURANCE RENEWAL19,700.00
24429 OHIO EDISONMONTHLY SERVICE536.13
24430 TIM KOHLREIMBURSE BCI36.00
24431 COIA IMPLEMENT SALES INCMULCH ATTACHMENT – CEMETERY284.95
24432 JAMES DEFFENBAUGHREIMBURSE EBAY EXPENSES22.00              
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,527.29
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX481.96
EFT OPERSMONTHLY PENSION3,021.45
EFT OP&FMONTHLY PENSION2,264.13
EFT BUREAU OF WORKERS’ COMP2020 INSTALLMENT1,259.91
EFT ODJFS3RD QTR UNEMPLOYMENT TAX87.16

FISCAL OFFICER REPORT

  1. Presented September bank reconciliations, P.O.’s, and miscellaneous correspondence.
  2. Presented OTARMA Insurance Renewal.

RESOLUTION #20-148: Motion by Michael to renew OTARMA insurance at a cost of $19,700, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Presented Cemetery Assn CD close out form and estimated interest rates on new CD’s.

RESOLUTION #20-149: Motion by Deffenbaugh to purchase new CD for 24 months at an estimated rate of .50% per annum for $20,630.71 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported that they are receiving many calls on the tax levies that people do not understand why there are two and that they are renewals and not new taxes. Trustee Michael also stated that if the levies are not renewed we could not offer services at the level we are operating currently.
  2. Reported need for executive session to discuss possible employee discipline.

TRUSTEE DEFFENBAUGH

  1. Reported the cemetery fence have been picked up. Reported need to close E-bay account because E-bay took the fees from his personal savings and credit card accounts. FO reported the Township is set up to charge fees to Township credit card account.
  2. Announced his retirement from the Township Trustee position at December 31, 2020.

TRUSTEE DUNN

  1. Discussed Trick or Treat and set date and time. Residents who wish to participate should turn on porch light. All residents should abide by Governor’s guidelines.  Trunk or Treat has already been cancelled this year.

RESOLUTION #20-150: Motion by Dunn to set Trick or Treat for October 31, 2020 from 2pm to 4pm, residents that wish to participate should turn on porch light and all residents should follow the Governor’s guidelines, Trunk or Treat is cancelled this year, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-151: Motion by Dunn to purchase Halloween candy for the Fire Department to pass out estimated cost of $50, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included updates on zoning activities.
  2. Presented updated zoning map.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

RESOLUTION #20-152: Motion by Michael to approve 4700 repair expenditures estimated to be $6,000 by TSI, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-153: Motion by Michael to set Tim Kohl wages to $14.39 per TWP Part-time CDL driver approved January 2020, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

Captain Rob Swauger presented report.

  1. Written report presented which included department updates and purchase request.

RESOLUTION #20-154: Motion by Dunn to approve EMS supplies at an estimated cost of $1,500, which includes grant purchases estimated to be $679.95, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-155: Motion by Michael hire Lindsay Litsinger to the fire department pending background check, drug screen and physical, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-156: Motion by Michael hire Anthony Popio to the fire department pending background check, drug screen and physical, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #20-157: Motion by Dunn to approve preventative maintenance service on Ferno iNX and Ferno Stair Chair, iNX battery plus freight at an estimated cost of $829 plus freight, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-158: Motion by Michael enter into executive session at 7:55pm to discuss possible employee discipline, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Chairman Michael call the meeting back to order and reported there was nothing new to report.

Open Communication

None

Safety Issues

None

RESOLUTION #20-159: Motion by Michael to adjourn at 8:04 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                 

Unofficial Meeting Minutes 9/22/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on September 8, 2020 were approved as presented.

RESOLUTION #2020-139: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24381 RICKY D BENNETTWAGES 09/01/20-09/15/20288.36
24382 R. STEVEN COSS JRWAGES 09/01/20-09/15/201,845.23
24383 DONALD J LUTZWAGES 09/01/20-09/15/20467.96
24384 MARK E. GARVINWAGES 09/01/20-09/15/202,030.19
24385 CHELSEA L HARRISWAGES 09/01/20-09/15/20545.05
24386 NICHOLAS R LANSINGERWAGES 09/01/20-09/15/20718.45
24387 NICHOLAS H SCHRECKENGOSTWAGES 09/01/20-09/15/20216.39
24388 SHAWN A SCHRECKENGOSTWAGES 09/01/20-09/15/20222.15
24389 OHIO EDISONMONTHLY SERVICE620.39
24390 CONRADS DISPOSAL INCMONTHLY SERVICE44.00
24391 TIME WARNER CABLEMONTHLY SERVICE94.99
24392 UH EMS TRAININGEMT COURSE1,200.00
24393 24/7 MECHANICAL COSTATION REPAIRS165.90
24394 H LULI CONSTRUCTION COCHIP SEAL PROJECT42,360.00
24395 QUICK SERVICE WELDING & MACHINEREPAIRS 2013260.10
24396 ADVANCE AUTO PARTSFD REPAIRS264.27
24397 FARMERS NATIONAL BANKVISA PURCHASES982.35
24398 OHIO EDISONSTREET LIGHTS377.22
24399 VERIZON WIRELESSMONTHLY SERVICE7.04

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Presented cemetery deeds for signature.
  3. Presented 330-654-3497 phone landline transfer to cell phone invoice and requested monthly reimbursement for phone bill.
  4. Presented preliminary Annual Credit Card Report for review.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented resume from Timothy Kohl.

RESOLUTION #2020-140: Motion by Michael to hire Timothy Kohl as TWP CDL part-time employee pending drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Discussed meeting with Quality IP for quote on time clock wiring quote.

RESOLUTION #2020-141: Motion by Deffenbaugh to purchase  two Propunch timeclocks with 4 digit pin code plus software at a cost of $650 from Acroprint and hire Quality IP run wire at an estimated cost of $150, Fire Chief to run conduit, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Asked for any updates on 10699 Whippoorwill Rd.  Trustee Michael reported that the the foreclosure is in process and we should get an email on updates.
  • Reported that the purchaser of the fence had sold the fence. All we have to do is load the fence when the truck arrives.
  • Presented information from the State of Ohio regarding trick or treat and trunk or treat guidelines.
  • Presented Life force Closure authorizations.

RESOLUTION #2020-142: Motion by Deffenbaugh that we sign and date closure authorizations 18-0386, 19-0113B and 19-0226 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported he received a call for illegal dumping behind the garage from the Portage County Health Department.

TRUSTEE DUNN

  1. Discussed Trick or Treat and Trunk or Treat. No decisions have been made on Trick or Treat as Trustees will review state guidelines just received.

RESOLUTION #2020-143: Motion by Michael to cancel Trunk or Treat for this year, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Discussed reimbursing fiscal officer for phone used for township business. The landline will be transferred to flip phone at a current cost of $29.25 per month from Consumer Phone.

RESOLUTION #2020-144: Motion by Michael to reimburse fiscal officer monthly for 330-654-3497 at an estimated cost of $29.25 per month, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department activity.

RESOLUTION #2020-145: Motion by Michael to approve purchase three metal gas cans and extension cords  at an estimated cost of $250 from Tractor Supply and purchase welder leads at an estimated cost of $250 from Buckeye Welding, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF (not present)

  1. No written report presented.

Safety Issues

Steve reported a complaint about no school zone warning on South bound John Thomas Road.  A child was nearly hit by a vehicle heading south on John Thomas.  Bob Dunn will have the school address the matter.

Open Communication

The Trustees would like to thank Don Lutz for his many years of service to the Township.

The Trustees would like to thank Nick Schreckengost and Nick Lansinger for extra detail and pride in their work.

RESOLUTION #20-146:  Motion by Michael to adjourn at 10:24 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Unofficial Meeting Minutes 9/8/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting August 25, 2020 were approved as presented.

RESOLUTION #20-135: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

24354 RICKY D BENNETTWAGES 08/16/20-08/31/20525.90
24355 R. STEVEN COSS JRWAGES 08/16/20-08/31/202,009.11
24356 DONALD J LUTZWAGES 08/16/20-08/31/20470.71
24357 MARK E. GARVIN WAGES 08/16/20-08/31/202,059.11
24358 CHELSEA L HARRISWAGES 08/16/20-08/31/20396.83
24359 NICHOLAS R LANSINGERWAGES 08/16/20-08/31/20690.12
24360 RYAN S SHANKLEWAGES 08/16/20-08/31/20148.00
24361 KATHLEEN S COFOJOHNSALARY 08/01/20-08/31/201,391.45
24362 JAMES H. DEFFENBAUGHSALARY 08/01/20-08/31/20620.32
24363 ROBERT C DUNNSALARY 08/01/20-08/31/20852.74
24364 HENRY A. MICHAELSALARY 08/01/20-08/31/20911.18
24365 LORI M MICHAELWAGES 08/01/20-08/31/2065.80
24366 SANDRA M. NUTTERSALARY 07/01/20-07/31/20588.79
24367 CENTURYLINKMONTHLY SERVICE160.99
24368 DOMINION EAST OHIOMONTHLY SERVICE76.88
24369 VERIZON WIRELESSMONTHLY SERVICE43.90
24370 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES251.59
24371 RICOH USA INCCOPIER MAINTENANCE10.10
24372 QUALITY IPMONTHLY SERVICE968.50
24372 TREASURER STATE OF OHIOQTRLY UAN FEES762.00
24374 PETTIGREW HARDWARESTATION REPAIRS170.93
24375 GORDON BROTHERS INCMONTHLY LEASE150.00
24376 CITY OF RAVENNADISPATCH FEES5,243.43
24377 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES1,419.42
24378 AMS TITLE AGENCY INCTITLE/PJR225.00
24379 FIRE FORCE INCMSA SERVICE532.00
24380 KOKOSING MATERIALS INCRD SUPPLIES519.12
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,404.37
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX474.30
EFT OPERSMONTHLY PENSION3,107.62
EFT OP&FMONTHLY PENSION2,134.58
EFT BUREAU OF WORKERS’ COMP2020 INSTALLMENT1,259.91
EFT OPERSPENSION BILLING1,343.87

FISCAL OFFICER REPORT

  1. Presented August bank reconciliations and P.O.’s.
  2. August receipts were $190,014.91.
  3. Reported need to amend permanent appropriations within General Fund.

RESOLUTION #20-136: Motion by Michael to amend appropriations within Fund 1000 as follows increase 1000-110-211 by $170 and decrease 1000-110-230 by $170, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Presented report from KLA Risk Consulting for review.
  • Discussed Quality IP quote for time clock.  Trustees need more information regarding cable that Q IP say needs run.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he sent an email to Mr. Wayne thanking him for his quick response and giving him until 9/30/20 to pick up the fence.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

FIRE CHIEF (not present)

  1. Written report presented which included department updates and purchase request.

RESOLUTION #20-137: Motion by Dunn to approve annual flow test on MSA SCBA at a cost of $532 from Fire Force and to approve annual pump test at a cost of $250 from Elser Equipment, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-138: Motion by Michael to adjourn at 7:44 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee