Unofficial Meeting Minutes 9/8/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting August 25, 2020 were approved as presented.

RESOLUTION #20-135: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

24354 RICKY D BENNETTWAGES 08/16/20-08/31/20525.90
24355 R. STEVEN COSS JRWAGES 08/16/20-08/31/202,009.11
24356 DONALD J LUTZWAGES 08/16/20-08/31/20470.71
24357 MARK E. GARVIN WAGES 08/16/20-08/31/202,059.11
24358 CHELSEA L HARRISWAGES 08/16/20-08/31/20396.83
24359 NICHOLAS R LANSINGERWAGES 08/16/20-08/31/20690.12
24360 RYAN S SHANKLEWAGES 08/16/20-08/31/20148.00
24361 KATHLEEN S COFOJOHNSALARY 08/01/20-08/31/201,391.45
24362 JAMES H. DEFFENBAUGHSALARY 08/01/20-08/31/20620.32
24363 ROBERT C DUNNSALARY 08/01/20-08/31/20852.74
24364 HENRY A. MICHAELSALARY 08/01/20-08/31/20911.18
24365 LORI M MICHAELWAGES 08/01/20-08/31/2065.80
24366 SANDRA M. NUTTERSALARY 07/01/20-07/31/20588.79
24367 CENTURYLINKMONTHLY SERVICE160.99
24368 DOMINION EAST OHIOMONTHLY SERVICE76.88
24369 VERIZON WIRELESSMONTHLY SERVICE43.90
24370 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES251.59
24371 RICOH USA INCCOPIER MAINTENANCE10.10
24372 QUALITY IPMONTHLY SERVICE968.50
24372 TREASURER STATE OF OHIOQTRLY UAN FEES762.00
24374 PETTIGREW HARDWARESTATION REPAIRS170.93
24375 GORDON BROTHERS INCMONTHLY LEASE150.00
24376 CITY OF RAVENNADISPATCH FEES5,243.43
24377 PALMYRA LITTLE VILLAGE SHOPPERFUEL PURCHASES1,419.42
24378 AMS TITLE AGENCY INCTITLE/PJR225.00
24379 FIRE FORCE INCMSA SERVICE532.00
24380 KOKOSING MATERIALS INCRD SUPPLIES519.12
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX3,404.37
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX474.30
EFT OPERSMONTHLY PENSION3,107.62
EFT OP&FMONTHLY PENSION2,134.58
EFT BUREAU OF WORKERS’ COMP2020 INSTALLMENT1,259.91
EFT OPERSPENSION BILLING1,343.87

FISCAL OFFICER REPORT

  1. Presented August bank reconciliations and P.O.’s.
  2. August receipts were $190,014.91.
  3. Reported need to amend permanent appropriations within General Fund.

RESOLUTION #20-136: Motion by Michael to amend appropriations within Fund 1000 as follows increase 1000-110-211 by $170 and decrease 1000-110-230 by $170, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Presented report from KLA Risk Consulting for review.
  • Discussed Quality IP quote for time clock.  Trustees need more information regarding cable that Q IP say needs run.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he sent an email to Mr. Wayne thanking him for his quick response and giving him until 9/30/20 to pick up the fence.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

FIRE CHIEF (not present)

  1. Written report presented which included department updates and purchase request.

RESOLUTION #20-137: Motion by Dunn to approve annual flow test on MSA SCBA at a cost of $532 from Fire Force and to approve annual pump test at a cost of $250 from Elser Equipment, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-138: Motion by Michael to adjourn at 7:44 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Meeting Minutes 8/25/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on August 11, 2020 were approved as presented.

RESOLUTION #2020-126: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24335 RICKY D BENNETTWAGES 08/01/20-08/15/20500.87
24336 R. STEVEN COSS JRWAGES 08/01/20-08/15/201,686.34
24337 DONALD J LUTZWAGES 08/01/20-08/15/20511.93
24338 MARK E. GARVINWAGES 08/01/20-08/15/201,898.00
24339 CHELSEA L HARRISWAGES 08/01/20-08/15/20395.11
24340 NICHOLAS R LANSINGERWAGES 08/01/20-08/15/20613.34
24341 TIME WARNER CABLEMONTHLY SERVICE94.99
24342 CONRAD’S DISPOSAL INCTRASH SERVICE44.00
24343 VOIDVOID0.00
24344 FARMERS NATIONAL BANKVISA PURCHASES326.15
24345 KOKOSING MATERIALS INCRD SUPPLIES2,133.18
24346 FIRE CATTFIRE HOSE/GROUND LADDER TESTING1,719.15
24347 ADVANCE AUTO PARTSRD SUPPLIES141.47
24348 ACTIVE 911 INCACTIVE 911 SUBSCRIPTION390.00
24349 FIRE FORCE INCNEW OFFICER HELMETS AND SHIELDS635.00
24350 PORTAGE CO. SOLID WASTE MANAGEMENT2020 RECYCLE FEE3,000.00
24351 CAREWORKSCOMPSTATE FUND SERVICES FOR RISK791.00
24352 VERIZON WIRELESSMONTHLY SERVICE7.02
24353 OHIO EDISONSTREET LIGHTS383.71

FISCAL OFFICER

  1. Presented P.O.’s.
  2. Presented CARES Act Information.  After a brief discussion regarding allowed expenditures, Palmyra will not be resolving to obtain CARES Act funding just to return it in the future.
  3. Presented Invoice from CAREWorksComp for Risk Services.

RESOLUTION #2020-127: Motion by Dunn to approve CAREWORKSCOMP Risk services at a cost of $791, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #2020-128: Motion by Michael to reactivate Fund 2902 Miscellaneous Special Revenue – Federal and Amend Estimated Revenues for Fund 2902 for $80,674.96, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #2020-129: Motion by Michael, Upon Approval by the Portage County Budget Commission for increasing estimated revenues for Fund 2902, Amend Permanent Appropriations and Increase Fund 2902 in the amount of $80,674.96, including $78,898.71 for SCBA equipment and $1,776.25 for supplies, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed the fence sold on Ebay.  The fence has not been picked up yet. PC Prosecuting Attorney recommended giving him a date to pick it up.  If he misses the date to contact the PC Prosecuting Attorney.
  2. Discussed timesheets received filled out incorrectly or illegible.FO also pointed out that the Rd dept. time clock does not show correct dates.  FO will obtain an updated quote from Quality IP for a new time clock system.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included department activity.

RESOLUTION #2020-130: Motion by Dunn to approve purchase of two mulching kits for the zero turn mowers at an estimated cost of $400 each, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-131: Motion by Michael to hire Ryan McDivitt to the fire department pending proper application, physical, drug screen and background check, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-132: Motion by Michael to send Ryan McDivitt to EMT school at an estimated cost of $1,200 with the stipulation if he does not pass the physical, drug screen and background check Ryan McDivitt reimburses the Township for the EMT class, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #2020-133: Motion by Michael to approve purchase of parts for 2017 at an estimated cost of $11.04 from Advance Auto Parts and purchase 2 -3# dead blow hammers at an estimated cost of $9.99 each from Harbor Freight and to approve Hose and ladder testing at a cost of $1,719.15, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #20-134:  Motion by Michael to adjourn at 10:21 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                        Robert Dunn, Trustee

Meeting Minutes 8/11/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting July 28, 2020 were approved as presented.

RESOLUTION #20-118: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24308 RICKY D BENNETTWAGES 07/16/20-07/31/20517.55
24309 R. STEVEN COSS JRWAGES 07/16/20-07/31/202,004.12
24310 DONALD J LUTZWAGES 07/16/20-07/31/20379.85
24311 MARK E. GARVIN WAGES 07/16/20-07/31/202,375.86
24312 CHELSEA L HARRISWAGES 07/16/20-07/31/20382.17
24313 GREYSON C HENDERSONWAGES 07/16/20-07/31/20262.45
24314 NICHOLAS R LANSINGERWAGES 07/16/20-07/31/20490.85
24315 SHAWN A SCHRECKENGOSTWAGES 07/16/20-07/31/20168.38
24316 RYAN S SHANKLEWAGES 07/16/20-07/31/20184.02
24317 KATHLEEN S COFOJOHNSALARY 07/01/20-07/31/201,391.45
24318 JAMES H. DEFFENBAUGHSALARY 07/01/20-07/31/20620.32
24319 ROBERT C DUNNSALARY 07/01/20-07/31/20852.74
24320 HENRY A. MICHAELSALARY 07/01/20-07/31/20911.18
24321 SANDRA M. NUTTERSALARY 07/01/20-07/31/20588.79
24322 CENTURYLINKMONTHLY SERVICE168.20
24323 DOMINION EAST OHIOMONTHLY SERVICE72.18
24324 VERIZON WIRELESSMONTHLY SERVICE43.90
24325 LIFE FORCE MANAGEMENT INCAMBULANCE BILLING FEES301.96
24326 RICOH USA INCCOPIER MAINTENANCE12.59
24327 QUALITY IPMONTHLY SERVICE958.50
24328 TREASURER STATE OF OHIOAUDIT FEES348.50
24329 GORDON BROTHERS INCMONTHLY LEASE150.00
24330 PETTIGREW HARDWAREFD REPAIRS/SUPPLIES376.68
24331 ALLIANCE MOTORSFD REPAIRS41.30
24332 KOKOSING MATERIALSROAD SUPPLIES2,120.58
24333 OHIO EDISONMONTHLY SERVICE703.71
24334 CLEARWATER SYSTEMSFD SUPPLIES45.00
EFTPS UNITED STATES TREASURYPAYROLL WITHHOLDING TAX4,152.41
EFT TREASURERE STATE OF OHIOPAYROLL WITHHOLDING TAX580.98
EFT OPERSMONTHLY PENSION3,154.32
EFT OP&FMONTHLY PENSION2,497.36
EFT BUREAU OF WORKERS’ COMP2020 INSTALLMENT1,259.91

FISCAL OFFICER REPORT

  1. Presented July bank reconciliations and P.O.’s.
  2. July receipts were $38,482.91.
  3. Presented 2021 Estimated Resources.

RESOLUTION #20-119: Motion by Dunn to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Reported need to make a Staples order for file folders and toner but wanted to know if the other departments needed anything.

RESOLUTION #20-120: Motion by Deffenbaugh to approve Staples purchases up to $400, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he spoke with Brett Bencze today and he has requested a title search for the 10699 Whippoorwill Rd.  He will let us know when he receives the report.
  2. Reported the cemetery fence sold on Ebay for $210 but the person that purchased the fence determined the fence was too small.  The dimensions of the fence were included in the listing.  Trustee Deffenbaugh suggested he sell the fence on Ebay if he does not want the fence.
  3. Presented a letter from Life Force Management requesting authorization to automatically adjust accounts.  The Trustees are not interested in this option due to previous requests that were changed by the board.
  4. Presented Life Force Closure Authorizations.

RESOLUTION #20-121: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0132, 18-0274, 18-055, 19-0059, 19-0066 and forward them for collection in accordance with township policy regarding such EMS charges, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported he received questions from residents regarding culverts and Steve took care of the issues.
  2. Thank Chief Garvin and the fire department for receiving the AFG grant to purchase SCBA’s.

RESOLUTION #20-122: Motion by Dunn to accept the 2019 AFG grant for $80,674.96 approve Township match of $4,033.75 totaling $84,708.71 and approving the purchase of new SCBA face masks totaling $84,708.71 seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning updates.

ROAD SUPERVISOR (not present)

  1. Written report presented which included updates on department activities.

RESOLUTION #20-123:  Motion by Michael to amend resolution 20-105 and increase the price of asphalt by $3 per ton, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

  1. Written report presented which included department updates and purchase request.

RESOLUTION #20-124: Motion by Michael to approve purchase of rear brake chamber for 2018 at a cost of $41.30 and purchase three batteries for 2016 at a cost of $253.23 from Advance Auto Parts and to renew subscription for Active911 at a cost of $390, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-125: Motion by Michael to adjourn at 7:41 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                     Robert Dunn, Trustee                                                                          

7/14/2020 Meeting Minutes

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting June 18, 2020 were approved as presented.

Minutes from budget hearing July 7, 2020 were approved as presented.

Minutes from special meeting July 7, 2020 were approved as presented.

RESOLUTION #20-99: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24260   RICKY D BENNETT WAGES 06/16/20-06/30/20 550.92
24261   R. STEVEN COSS JR WAGES 06/16/20-06/30/20 1,860.13
24262   DONALD J LUTZ WAGES 06/16/20-06/30/20 533.80
24263   MARK E. GARVIN  WAGES 06/16/20-06/30/20 2,009.54
24264   CHELSEA L HARRIS WAGES 06/16/20-06/30/20 735.53
24265   NICHOLAS R LANSINGER WAGES 06/16/20-06/30/20 380.79
24266   SHAWN A SCHRECKENGOST WAGES 06/16/20-06/30/20 118.91
24267   KATHLEEN S COFOJOHN SALARY 06/01/20-06/30/20 1,391.45
24268   JAMES H. DEFFENBAUGH SALARY 06/01/20-06/30/20 620.32
24269   ROBERT C DUNN SALARY 06/01/20-06/30/20 852.74
24270   HENRY A. MICHAEL SALARY 06/01/20-06/30/20 911.18
24271   LORI M. MICHAEL SALARY 06/01/20-06/30/20 131.60
24272   SANDRA M. NUTTER SALARY 06/01/20-06/30/20 588.79
24273   DOMINION EAST OHIO MONTHLY SERVICE 68.28
24274   VERIZON WIRELESS MONTHLY SERVICE 43.87
24275   VOID VOID 0.00
24276   RICOH USA INC COPIER MAINTENANCE 13.27
24277   QUALITY IP MONTHLY SERVICE 968.50
24278   TREASURER STATE OF OHIO AUDIT FEES 2,111.50
24279   SARCHIONE FORD 2011 MAINTENANCE 117.06
24280   THE RECORD COURIER LEGAL NOTICES 148.85
24281   CENTURYLINK MONTHLY SERVICE 157.94
24282   GORDON BROTHERS INC MONTHLY SERVICE 150.00
24283   BSE LIGHTING SOLUTIONS INC LED LIGHTING CONVERSION PROJECT 5,968.09
24284   BOB SUMEREL TIRE CO 2018 REPAIRS 3,665.50
24285   OHIO EDISON MONTHLY SERVICE 472.61
24286   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 518.70
24287   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 608.96
24288   TREASURER STATE OF OHIO VOL. FF DEPEND. FUND 150.00
24289   ADVANCE AUTO PARTS RD/FD REPAIRS 179.85
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,324.15
EFT   TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 451.12
EFT   OPERS MONTHLY PENSION 3,193.90
EFT   OP&F MONTHLY PENSION 2,095.08
EFT   BUREAU OF WORKERS’ COMP 2020 INSTALLMENT 1,259.91
EFT   ODJFS 2ND QTR UNEMPLOYMENT TAX 103.40

FISCAL OFFICER REPORT

  1. Presented June bank reconciliations and P.O.’s.
  2. June receipts were $27,216.75
  3. Presented cemetery deed for signatures.
  4. Reported need to authorize audit expenses.

RESOLUTION #20-100: Motion by Dunn to approve Auditor of State Agreed Upon Procedures audit expenditures estimated to be $2,460, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

  • Presented Salt Purchase Contract Resolution

RESOLUTION #20-101: Motion by Michael WHEREAS, the Palmyra Township (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT road salt contract:  

a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and 

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and

d. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its electronically submitted salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 24 by 12:00 p.m. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract: , seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Presented Auditor of State Calculation of undercompensated Trustees and Fiscal Officer from 2018 Budget year.

RESOLUTION #20-102: Motion by Dunn to approve payment for under compensation for budget year 2018 where the Estimated Resources in excess of $1,500,000 approved by the Portage County Budget Commission. 2018 compensation was paid at the $750,000 to $1,500,000 level. Such compensation will be based on Auditor of State Agreed Upon Procedures audit calculation from 2018-2019 audit reimbursing each Trustee $852 and Fiscal Officer $2,339, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-103: Motion by Michael to amend permanent appropriation and increase General Fund $5,651 as follows: 1000-110-111 $2,556; 1000-110-121 $2,339; 1000-110-211 $685; 1000-110-213 $71, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported need to amend Resolution 20-97and add Williams Road.

RESOLUTION #20-104:  Motion by Michael to amend Resolution 20-97 and add Williams Road to the quote request from the Portage County Engineer’s office for a Direct Select chip seal of Whippoorwill Section A and Mason, Cole and Depot roads, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH

  1. Asked if we needed to do anything about the employee manuals. Brief discussion about employee manuals. Fiscal Officer reported Brett Bencze is looking at them.

TRUSTEE DUNN

  1. Reported he was asked about using the ball fields this fall. After brief discussion, it was decided that anyone who wants to use ball fields needs to follow the Governor’s guidelines.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

RESOLUTION #20-105:  Motion by Michael to approve purchase of approximately 100 tons of asphalt at an estimated cost of $60 per ton, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Discussed old cemetery fence.

RESOLUTION #20-106:  Motion by Dunn to authorize selling old cemetery fence on EBay, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included department updates and purchase request.

RESOLUTION #20-107: Motion by Michael to approve purchase of 2 extension hose for the Electric Hurst on 2016 at an estimated cost of $310 from Finley Fire Equipment and approve repair of rear wheel seal and brake replacement on 2018 at a cost of $1,259.98 and to approve oil change/service on 2011 at a cost of $117.06 by Sarchione Ford and to purchase backup lights for 2013 at an estimated cost of $385.32 plus shipping from Strobes N More,  seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-108: Motion by Michael to accept resignation of Nolan Kettle from the fire department effective June 23, 2020, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #20-109: Motion by Michael to accept resignation of Chelsea Harris as EMS Coordinator effective July 31, 2020, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-110: Motion by Michael to adjourn at 7:54 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________

James Deffenbaugh, Vice-Chairman                                     Robert Dunn, Trustee                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

Special Meeting 7/7/2020

Special meeting called to order by Chairperson Michael at 9:36 a.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

The purpose of the special meeting was to discuss the 2020 chip seal project.

Chairman Michael reported he spoke with Mike Collins from the Portage County Engineer’s office regarding our options to get the chip seal project completed in 2020.  Mike reported it is too late to bid the project to get results before the weather changes.  Mike reported there is another option called “Direct Select” which has the same limitations as having the county perform the work.  The Township needs to get a quote from the County and other vendors; the project cannot be for more than $45,000. After a brief discussion, Chairman Michael recommended we try this option.

RESOLUTION #20-97:  Motion by Michael to obtain a quote from the Portage County Engineer’s office for a Direct Select chip seal of Whippoorwill Section A and Mason, Cole and Depot roads, seconded by Dunn.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #20-98:  Motion by Michael to adjourn the special meeting at 9:41 a.m., seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

___________________________                                __________________________________

Henry Michael, Chairperson                                          Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________

James Deffenbaugh, Vice- Chairman                           Robert Dunn, Trustee

Budget Hearing 7/7/2020

  • PALMYRA TOWNSHIP TRUSTEESJuly 7, 2020 Budget hearing called to order by Chairperson Michael at 9:30 a.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.Chairman Michael led all in attendance with the Pledge of Allegiance.Fiscal Officer Cofojohn presented the 2021 budget as follows:UNENCUMBERED UNENCUMBEREDESTIMATED 2021 2021 ESTIMATEDFUND FUND 1/1/2021 REVENUES EXPENDITURES FUND 12/31/2021General Fund $ 30,965.35 $ 50,139.00 $ 204,808.00 $ 76,296.35 Motor Vehicle 11,282.00 6,100.00 11,000.00 6,382.00 Gasoline Tax 76,989.82 90,700.00 125,200.00 42,489.82 Road & Bridge 52,604.01 56,745.00 75,350.00 33,999.01 Cemetery 7,081.20 21,000.00 22,200.00 5,881.20 1 Mill Fire Levy 43,471.98 57,057.00 75,400.00 25,128.98 2 Mill Fire Levy 64,758.37 113,115.00 135,100.00 42,773.37 2 Mill Fire/EMS Levy 58,139.60 113,146.00 128,250.00 43,035.60 Permissive Motor Vehicle 31,861.94 28,380.00 45,000.00 15,241.94 Fire & Rescue, Ambulance & EMS 64,111.03 66,000.00 94,750.00 35,361.03 Non-Expendable Trust 4951 5,551.62 250.00 150.00 5,651.62 Non-Expendable Trust 4952 554.34 25.00 50.00 529.34 $ 547,371.26 $ 702,657.00 $ 917,258.00 $ 332,770.26 RESOLUTION #20-95: Motion by Michael to approve the 2021 budget as presented, seconded by Dunn.Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.RESOLUTION #20-96: Motion by Michael to close the budget hearing at 9:35 a.m., seconded by Deffenbaugh.Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.___________________________ __________________________________Henry Michael, Chairperson Kathleen S. Cofojohn, Fiscal Officer______________________________ ___________________________________James Deffenbaugh, Vice- Chairman Robert Dunn, Trustee

Unofficial Meeting Minutes 6/18/2020

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 9, 2020 were approved as presented.

RESOLUTION #2020-87: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24238   RICKY D BENNETT WAGES 06/01/20-06/15/20 665.44
24239   R. STEVEN COSS JR WAGES 06/01/20-06/15/20 1,852.67
24240   DONALD J LUTZ WAGES 06/01/20-06/15/20 528.32
24241   MARK E. GARVIN WAGES 06/01/20-06/15/20 1,881.47
24242   CHELSEA L HARRIS WAGES 06/01/20-06/15/20 391.76
24243   NOLAN M KETTLE WAGES 06/01/20-06/15/20 111.20
24244   NICHOLAS R LANSINGER WAGES 06/01/20-06/15/20 386.03
24245   SHAWN A SCHRECKENGOST WAGES 06/01/20-06/15/20 248.81
24246   OHIO EDISON MONTHLY SERVICE 639.00
24247   TIME WARNER CABLE MONTHLY SERVICE 94.99
24248   CONRAD’S DISPOSAL INC TRASH SERVICE 44.00
24249   VERIZON WIRELESS MONTHLY SERIVCE 7.05
24250   CITY OF RAVENNA 2ND QTR DISPATCH FEES 5,243.43
24251   MIKE KEMBLE DBA DEERFIELD EXTERIORS CEMETERY CHAPEL LABOR 1,200.00
24252   LORI MICHAEL REIMBURSE POSTAGE 61.80
24253   DEERFIELD FARMS PARK/CEM SUPPLIES 71.00
24254   ADVANCE AUTO PARTS REPAIRS ROAD 82.24
24255   OHIO TIME CORPORATION SUPPLIES 20.06
24256   DIAMOND BUILDING SUPPLY INC CEMETERY FOOTER SUPPLIES 22.94
24257   FARMERS NATIONAL BANK VISA PURCHASES 713.14
24258   CHAPPELL & ZIMMER INC FOUNDATION SUPPLIES 675.00
24259   OHIO EDISON STREET LIGHTS 379.49

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Reported need to set budget hearing.

RESOLUTION #2020-88: Motion by Dunn to set 2021 budget Hearing July 7, 2020 at 9:30am, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-89: Motion by Dunn to approve additional $3,000 to finish Cemetery Chapel, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed 1-year contract with PC Recycling.

RESOLUTION #2020-90: Motion by Michael to enter into agreement with Portage County Solid Waste Management for the collection of recyclables for one year at a cost of $3,000, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Discussed Chip Seal project. Michael will contact count for more bid information.

RESOLUTION #2020-91: Motion by Michael to schedule a special meeting to discuss chip seal project immediately following Budget Hearing July 7, 2020 at 9:30 am, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported he visited the chapel.  The Board of Trustees would like to thank Steve Coss for his leadership and hard work on the Cemetery Chapel Building project. The Board discussed having a dedication plaque made.
  2. Discussed concerned citizen issue on Henderson Road.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR (not present)

  1. Written report presented which included department activity.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-92: Motion by Michael to approve purchase of a new mailbox at an estimated cost of $25 from Home Depot, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #2020-93: Motion by Michael enter into executive session to discuss employee discipline, employee compensation and land purchase, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

Meeting called back to order at 8:18pm.

Trustee Michael reported there was nothing new to report.

RESOLUTION #20-94:  Motion by Michael to adjourn at 8:19p.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                       Robert Dunn, Trustee

Unofficial Minutes 6/9/2020

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting May 26, 2020 were approved as presented.

RESOLUTION #20-82: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

24204   RICKY D BENNETT WAGES 05/16/20-05/31/20 489.75
24205   R. STEVEN COSS JR WAGES 05/16/20-05/31/20 1,872.55
24206   DONALD J LUTZ WAGES 05/16/20-05/31/20 503.74
24207   MATTHEW K BENNETT WAGES 12/1/19-05/31/20 53.94
24208   CHARLES D CAMPBELL WAGES 12/1/19-05/31/20 132.11
24209   MARK E. GARVIN  WAGES 05/16/20-05/31/20 1,897.99
24210   CHELSEA L HARRIS WAGES 05/16/20-05/31/20 381.09
24211   GREYSON C HENDERSON WAGES 12/1/19-05/31/20 19.97
24212   BRIAN K KELDERHOUSE WAGES 12/1/19-05/31/20 97.87
24213   NOLAN M KETTLE WAGES 12/1/19-05/31/20 58.07
24214   NICHOLAS R LANSINGER WAGES 05/16/20-05/31/20 497.67
24215   LISA SCHRECKENGOST WAGES 12/1/19-05/31/20 141.82
24216   SHAWN A SCHRECKENGOST WAGES 05/16/20-05/31/20 63.46
24217   RYAN S SHANKLE WAGES 12/1/19-05/31/20 95.88
24218   ROBERT SWAUGER WAGES 12/1/19-05/31/20 204.40
24219   BRANDON C ZACK WAGES 12/1/19-05/31/20 179.58
24220   KATHLEEN S COFOJOHN SALARY 05/01/20-05/31/20 1,391.45
24221   JAMES H. DEFFENBAUGH SALARY 05/01/20-05/31/20 620.32
24222   ROBERT C DUNN SALARY 05/01/20-05/31/20 852.74
24223   HENRY A. MICHAEL SALARY 05/01/20-05/31/20 911.18
24224   LORI M. MICHAEL SALARY 05/01/20-05/31/20 65.80
24225   SANDRA M. NUTTER SALARY 05/01/20-05/31/20 588.79
24226   CENTURYLINK MONTHLY SERVICE 154.43
24227   DOMINION EAST OHIO MONTHLY SERVICE 104.36
24228   VERIZON WIRELESS MONTHLY SERVICE 43.87
24229   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 290.42
24230   RICOH USA INC COPIER MAINTENANCE 11.56
24231   QUALITY IP MONTHLY SERVICE 968.50
24232   ESO SOLUTIONS INC FIREHOUSE RENEWAL 370.80
24233   PORTAGE CTY TWP ASSN OTA/PTCA DUES 184.00
24234   GORDON BROTHERS INC MONTHLY LEASE 150.00
24235   COIA IMPLEMENT SALES INC SUPPLIES 59.94
24236   TED BIERY/BIERY GARAGE DOORS STATION REPAIRS 1,900.00
24237   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 919.80
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,323.45
EFT   TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 459.89
EFT   OPERS MONTHLY PENSION 3,147.22
EFT   OP&F MONTHLY PENSION 1,956.91
EFT   BUREAU OF WORKERS’ COMP 2020 INSTALLMENT 1,259.91
EFT   XCOM OHIO LLC 5/11/20 MONTHLY PMT TAKEN DIRECTLY FROM CHECKING ACCT NOT CC 95.00

FISCAL OFFICER REPORT

  1. Presented May bank reconciliations and P.O.’s.
  2. May receipts were $36,464.48.
  3. Presented 2021 Budget for review.
  4. Presented cemetery deeds for signatures.
  5. Presented resolutions to proceed with fire levy renewals.

RESOLUTION #20-83: Motion by Dunn WHEREAS, on the 28th day of April, 2020, the board of trustees passed a resolution declaring the necessity, for the purpose described in RC 5705.19(I), to levy a tax in excess of the ten-mill limitation at a rate of 2.00 mills for each one dollar of valuation.  WHEREAS, the Portage County Auditor has certified to the board of trustees that the dollar amount of revenue that would be generated by the 2.00 mill renewal tax levy will be $112,115 for each one hundred dollar of valuation, and that the dollar amount of revenue that would be generated by the tax levy during the first year of collection is $61,938,600, based upon the current assessed valuation of the Township of Palmyra.  RESOLVED, by the board of trustees, with at least two-thirds of all members elected thereto concurring, that the board desires to proceed with the submission of the question of a renewal tax levy on the entire territory of Township of Palmyra, Portage County, Ohio at the rate of 2 mill for each one dollar of valuation, which amounts to $.020 for each one hundred dollars of valuation, to the electors of the Palmyra Township in its entirety; be it further, RESOLVED, that the tax levy will be for 5 years and will include a levy on the tax list commencing in the tax year 2021, and also then for 2022, 2023, 2024, & 2025 first due in calendar year 2022, if approved by a majority of the electors voting thereon. RESOLVED, the question of such renewal tax levy shall be submitted to the electors of the Palmyra Township in its entirety at the election to be held therein on November 4098Palmyra3, 2020.       RESOLVED, that the Township Fiscal Officer is hereby directed to certify, not less than 90 days prior the general election, to the Board of Elections, Portage County, Ohio, a copy of the resolution of necessity dated April 28, 2020 along with a copy of this resolution to proceed, together with the certification on the Portage County Auditor, and notify the board of elections to cause notice of the election on the question of levying the tax to be given as required by law. , seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #20-84: Motion by Dunn WHEREAS, on the 28th day of April, 2020, the board of trustees passed a resolution declaring the necessity, for the purpose described in RC 5705.19(I), to levy a tax in excess of the ten-mill limitation at a rate of 2.00 mills for each one dollar of valuation.  WHEREAS, the Portage County Auditor has certified to the board of trustees that the dollar amount of revenue that would be generated by the 2.00 mill renewal tax levy will be $113,146 for each one hundred dollar of valuation, and that the dollar amount of revenue that would be generated by the tax levy during the first year of collection is $61,938,600, based upon the current assessed valuation of the Township of Palmyra.  RESOLVED, by the board of trustees, with at least two-thirds of all members elected thereto concurring, that the board desires to proceed with the submission of the question of a renewal tax levy on the entire territory of Township of Palmyra, Portage County, Ohio at the rate of 2 mill for each one dollar of valuation, which amounts to $.020 for each one hundred dollars of valuation, to the electors of the Palmyra Township in its entirety; be it further, RESOLVED, that the tax levy will be for 5 years and will include a levy on the tax list commencing in the tax year 2021, and also then for 2022, 2023, 2024, & 2025 first due in calendar year 2022, if approved by a majority of the electors voting thereon. RESOLVED, the question of such renewal tax levy shall be submitted to the electors of the Palmyra Township in its entirety at the election to be held therein on November 3, 2020.            RESOLVED, that the Township Fiscal Officer is hereby directed to certify, not less than 90 days prior the general election, to the Board of Elections, Portage County, Ohio, a copy of the resolution of necessity dated April 28, 2020 along with a copy of this resolution to proceed, together with the certification on the Portage County Auditor, and notify the board of elections to cause notice of the election on the question of levying the tax to be given as required by law.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented COVID masks supplied by Ohio Bureau of Workers’ comp.

TRUSTEE DEFFENBAUGH

  1. Reported we had received a late notice for recycling.  Discussed we were told not to pay the invoice until the Commissioners made a decision on billing and we have not received a one-year contract.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning updates.

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities.

FIRE CHIEF

  1. Written report presented which included department updates and purchase request.

RESOLUTION #20-85: Motion by Deffenbaugh to approve new officer helmets at an estimated cost of $610 plus shipping from Fire Force and 8 new tires on 2018 at an estimated cost of $2,720 from Bob Sumerel Tire, and replacement panels and new cables at an estimated cost of $1,900 and replacement opener at an estimated cost of $1,575 from Biery Garage Door and and Fire House support yearly fees at a cost of $370.80 and fitting and tools hydrant supply bac for 2013 at an estimated cost of $1,471.01 plus shipping and EMS order Cabinet seal tags at an estimated cost of $97.56 from EMP Medical,  seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-86: Motion by Michael to adjourn at 7:56 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                        Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                     Robert Dunn, Trustee                                                                    

Unofficial Minutes 5/12/20

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 28, 2020 were approved as presented.

RESOLUTION #20-72: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24156   RICKY D BENNETT WAGES 04/16/20-04/30/20 599.49
24157   R. STEVEN COSS JR WAGES 04/16/20-04/30/20 1,852.67
24159   MARK E. GARVIN  UAN 24158 WAGES 04/16/20-04/30/20 2,042.58
24160   CHELSEA L HARRIS UAN 24159 WAGES 04/16/20-04/30/20 232.96
24161   NICHOLAS R LANSINGER UAN 24160 WAGES 04/16/20-04/30/20 727.52
24162   NICHOLAS H SCHRECKENGOST UAN 24161 WAGES 04/16/20-04/30/20 191.16
24163   SHAWN A SCHRECKENGOST UAN 24162 WAGES 04/16/20-04/30/20 349.86
24164   KATHLEEN S COFOJOHN UAN 24163 SALARY 04/01/20-04/30/20 1,391.45
24165   JAMES H. DEFFENBAUGH UAN 24164 SALARY 04/01/20-04/30/20 620.32
24166   ROBERT C DUNN UAN 24165 SALARY 04/01/20-04/30/20 852.74
24167   HENRY A. MICHAEL UAN 24166 SALARY 04/01/20-04/30/20 911.18
24168   SANDRA M. NUTTER UAN 24167 SALARY 04/01/20-04/30/20 588.79
24158   CENTURYLINK UAN 24168 MONTHLY SERVICE 182.82
24169   DOMINION EAST OHIO MONTHLY SERVICE 167.03
24170   VERIZON WIRELESS MONTHLY SERVICE 43.87
24171   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 292.08
24172   RICOH USA INC COPIER MAINTENANCE 20.07
24173   OHIO EDISON MONTHLY SERVICE 545.40
24174   GORDON BROTHERS MONTHLY SERVICE 150.00
24175   CARTER LUMBER CHAPEL BLDG SUPPLIES 1,142.53
24176   BREATHING AIR SYSTEMS INC FD REPAIRS 625.81
24177   DIAMOND BUILDING SUPPLY INC CHAPEL BLDG/FD SUPPLIES 75.64
24178   GENERATOR SPECIALISTS INC GENERATOR 2016 2,411.43
24179   CHAPPELL & ZIMMERMAN INC PAD FOR GENERATOR 274.50
24180   AKRON CANTON WASTE OIL USED OIL PICKUP 150.00
24181   VFIS OF OHIO INSURANCE RENEWAL 880.00
24182   WESLEY ELECTRIC INC STATION GENERATOR 16,747.00
24183   QUALITY IP MONTHLY SERVICE/O365 968.50
24184   ADVANCE AUTO PARTS RD/CEM/PARK REPAIRS 287.20
24185   GOVERNMENT FORMS & SUPPLIES CEMETERY DEED BINDER 135.39
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,568.69
EFT   TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 521.43
EFT   OPERS MONTHLY PENSION 3,003.15
EFT   OP&F MONTHLY PENSION 2,334.48

FISCAL OFFICER REPORT

  1. Presented April bank reconciliations and P.O.’s.
  2. April receipts were $250,287.90.

RESOLUTION #20-73: Motion by Michael to accept ACH payments for ambulance billing fees, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported we need a resolution to obtain an estimate for chip seal from the PC Engineer’s office.

RESOLUTION #20-74: Motion by Dunn to request estimate for chip seal of cemetery, Whippoorwill TH129(A), Williams TH131(A), Cole, Mason and Depot, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes Michael-yes,

  • Discussed zoning meetings. Decided zoning meetings can resume in May as scheduled.

TRUSTEE DEFFENBAUGH

  1. Reported on an anonymous complaint regarding a port–a-john on a trailer on Whippoorwill Rd. Called Asst. Prosecuting Attorney for status of Whippoorwill property.  Asst. Pros. Att. Dropped title search and moved forward with collection of fines. Expects a court date in about a month.
  2. Reported that the Talk Switch extension was very hard to set up for new zoning secretary.  Reported Talk Switch is on a very old laptop and cannot be put on the server due to the ageof the program.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included updates on department activities and purchase request.

RESOLUTION #20-75: Motion by Dunn to purchase concrete for spring footers at an estimated cost of $675 from Chappell Zimmerman and flags at an estimated costof $762.50 from Carrot Top Inc., seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

  1. Written report presented.

FIRE CHIEF

  1. Written report presented which included department updates.

RESOLUTION #20-76: Motion by Dunn to approve 2020 yearly support fees for P.C. Urban Search $58.38 and Rescue Team and P.C. Hazmat team $612.99, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #20-77: Motion by Michael to adjourn at 7:52 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee                                                                                  |D\��E�����

Updated unofficial meeting minutes for 4/28/2020

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 14, 2020 were approved as presented.

RESOLUTION #2020-64: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

24141   RICKY D BENNETT WAGES 04/01/20-04/15/20 559.26
24142   R. STEVEN COSS JR WAGES 04/01/20-04/15/20 2,113.38
24143   DONALD J LUTZ WAGES 04/01/20-04/15/20 197.76
24144   MARK E. GARVIN WAGES 04/01/20-04/15/20 2,248.88
24145   NICHOLAS R LANSINGER WAGES 04/01/20-04/15/20 490.85
24146   SHAWN A SCHRECKENGOST WAGES 04/01/20-04/15/20 524.05
24147   OHIO EDISON STREET LIGHTS 370.26
24148   TIME WARNER CABLE MONTHLY SERVICE 94.99
24149   VOID VOID 0.00
24150   CONRAD’S DISPOSAL INC TRASH SERVICE 19.00
24151   FARMERS NATIONAL BANK VISA PURCHASES 803.20
24152   MORTON SALTINC ROAD SALT 1,747.07
24153   VERIZON WIRELESS MONTHLY SERVICE 7.05
24154   QUALITY IP FD LAPTOP 1,478.95
24155   ALLIANCE MOTORS INC REPAIRS 2018 110.86

FISCAL OFFICER

  1. Presented P.O.’s and miscellaneous correspondence.
  2. Discussed special receipts from BWC, OTARMA and Medicare.
  3. Presented Fire Levy’s up for renewal in November.

RESOLUTION #2020-65: Motion by Dunn  WHEREAS, the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of the Township of Palmyra, Portage County, Ohio; WHEREAS, a resolution declaring the necessity of levying a tax under RC 5705.19 (I) outside the ten-mill limitation must be passed and certified to the county auditor of Portage County in order to permit the Board of Trustees to consider the levy of such a renewal tax and must request the county auditor certify to the Board of Trustees the total current tax valuation of the Township of Palmyra, and the dollar amount of revenue that would be generated by a 2mill renewal levy; and  WHEREAS, currently there is a 2 mill levy in excess of the ten mill limitation for the benefit of Palmyra Township for the purpose of “fire and EMS” services as set forth more fully in R.C. 5705.19(I), which was a levy placed before the electorate in 2016, and a renewal thereof requires a vote of the people pursuant to R.C. 5705.19(I), R.C. 5705.191, and R.C. 5705.25. RESOLVED, by the Board of Trustees, two-thirds of all members elected thereto concurring, that it is necessary to levy a renewal of two(2) mill, to constitute a tax in excess of the ten mill limitation levied upon the entire territory of the Township of Palmyra and for the benefit of the Township of Palmyra under R.C. 5705.19(I) for the following purpose:                For providing and maintaining fire apparatus, mechanical resuscitators, underwater rescue     and recovery equipment, or other fire equipment and appliances, buildings and sites       therefore, or sources of water supply and materials therefore, for the establishment and                 maintenance of lines of fire-alarm communications,         for the payment of firefighting             companies  or                 permanent, part-time or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the                 same, including the payment of          any employer         contributions required for such personnel under section 145.48 or 742.34 of                 the Revised Code, for the purchase of ambulance equipment, for the provision of      ambulance, paramedic, or other emergency medical services operated by a fire   department or firefighting company, or the payment of other related costs.  As provided by Ohio Revised Code Section 5705.19(I) at a rate not to exceed two (2) mills for each one dollar of valuation, for the tax years 2021, 2022, 2023, 2024, 2025. RESOLVED, that the levy be placed upon the tax list commencing in 2021 and first due in calendar year 2022 in compliance with Ohio Revised Code section 5705.34, if a majority of the electors voting thereon vote in favor thereof and, RESOLVED, that the question of such tax levy shall be submitted to the electors of the Township of Palmyra in its entirety, at the election to be held therein on November 3, 2020 and, RESOLVED, that the Fiscal Officer is hereby directed to certify a copy of the resolution to the county auditor and that the county auditor certify to this board of trustees the total current tax valuation of the Township of Palmyra and the dollar amount of revenue that would be generated by a renewal levy of 2 mill if approved by the electors and; RESOLVED, that the Board of Trustees finds and determines that all formal actions of this Board concerning and related to the adoption of this Resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meetings open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code. Seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #2020-66: Motion by Dunn  WHEREAS, the amount of taxes which may be raised within the ten mill limitation will be insufficient to provide an adequate amount for the necessary requirements of the Township of Palmyra, Portage County, Ohio; WHEREAS, a resolution declaring the necessity of levying a tax under RC 5705.19 (I) outside the ten-mill limitation must be passed and certified to the county auditor of Portage County in order to permit the Board of Trustees to consider the levy of such a renewal tax and must request the county auditor certify to the Board of Trustees the total current tax valuation of the Township of Palmyra, and the dollar amount of revenue that would be generated by a 2mill renewal levy; and  WHEREAS, currently there is a 2 mill levy in excess of the ten mill limitation for the benefit of Palmyra Township for the purpose of “fire and EMS” services as set forth more fully in R.C. 5705.19(I), which was a levy placed before the electorate in 2016, and a renewal thereof requires a vote of the people pursuant to R.C. 5705.19(I), R.C. 5705.191, and R.C. 5705.25.

                RESOLVED, by the Board of Trustees, two-thirds of all members elected thereto concurring, that it is necessary to levy a renewal of two(2) mill, to constitute a tax in excess of the ten mill limitation levied upon the entire territory of the Township of Palmyra and for the benefit of the Township of Palmyra under R.C. 5705.19(I) for the following purpose: For providing and maintaining fire apparatus, mechanical resuscitators, underwater rescue                 and recovery equipment, or other fire equipment and appliances, buildings and sites               therefore, or sources of water supply and materials therefore, for the establishment and     maintenance of lines of fire-alarm communications,         for the payment of firefighting             companies  or       permanent, part-time or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the        same, including the payment of          any employer         contributions required for such personnel under section 145.48 or 742.34 of       the Revised Code, for the purchase of ambulance equipment, for the provision of      ambulance, paramedic, or other emergency medical services operated by a fire department or firefighting company, or the payment of other related costs.  As provided by Ohio Revised Code Section 5705.19(I) at a rate not to exceed two (2) mills for each one dollar of valuation, for the tax years 2021, 2022, 2023, 2024, 2025. RESOLVED, that the levy be placed upon the tax list commencing in 2021 and first due in calendar year 2022 in compliance with Ohio Revised Code section 5705.34, if a majority of the electors voting thereon vote in favor thereof and, RESOLVED, that the question of such tax levy shall be submitted to the electors of the Township of Palmyra in its entirety, at the election to be held therein on November 3, 2020 and, RESOLVED, that the Fiscal Officer is hereby directed to certify a copy of the resolution to the county auditor and that the county auditor certify to this board of trustees the total current tax valuation of the Township of Palmyra and the dollar amount of revenue that would be generated by a renewal levy of 2 mill if approved by the electors and; RESOLVED, that the Board of Trustees finds and determines that all formal actions of this Board concerning and related to the adoption of this Resolution were taken in an open meeting of this Board and that all deliberations of this Board that resulted in those formal actions were in meetings open to the public in compliance with the law including Section 121.22 of the Ohio Revised Code. Seconded by Deffenbaugh

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported a title search is being conducted on property on Whippoorwill Rd and that is the first step in the foreclosure process.

RESOLUTION #2020-67: Motion by Deffenbaugh to approve expenditure of title search of Whippoorwill road property, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included department activity.
  2. Discussed router for garage.

RESOLUTION #2020-68: Motion by Dunn to approve purchase of Netgear Wireless Router, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

  1. Written report presented.

RESOLUTION #2020-69: Motion by Deffenbaugh to provide approval to the Portage County Land Bank to remove the structure at 10260 Tallmadge Rd, seconded by Michael.

Roll Call:   Deffenbaugh-yes, Michael-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included department activity.

RESOLUTION #2020-70: Motion by Deffenbaugh to purchase replacement part for 2018 at an estimated cost of $110.86 from Alliance Motors seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Discussed SAFER grant.  Chief presented option for hiring two full-time employees to cover station seven days per week. Deffenbaugh presented alternate plan to staff station seven days per week.  Due to the requirements of the grant and the pandemic, it was decided to hold off on applying for this grant at this time.

Safety Issues

Mary and Don Burt were present to discuss issues at property on Whippoorwill Rd.  Trustees reported what has been done resulting in fines that are not being paid to the current foreclosure process on the property.

Open Communication

None

RESOLUTION #20-71:  Motion by Michael to adjourn at 10:48 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

_____________________________                              __________________________________

Henry Michael, Chairperson                                           Kathleen S. Cofojohn, Fiscal Officer

______________________________                            ___________________________________

James Deffenbaugh, Trustee                                                       Robert Dunn, Trustee p