Bid opening minutes 7/8/2019

Bid Opening called to order by Chairperson Michael at 7:04 p.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

One sealed envelope was received.

Chairman Michael opened the envelope and read it to the attendees.

S.K. Masonry Services LLC bid $15,064 for masonry work on Cemetery Chapel.

Chairman Michael will contact Portage County Prosecuting Attorney to see how we can proceed.

RESOLUTION #19-106:  Motion by Michael to close the bid opening at 7:07 p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

___________________________                                __________________________________

Henry Michael, Chairperson                                                     Kathleen S. Cofojohn, Fiscal Officer

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Unofficial Regular Meeting Minutes July 8, 2019

Regular meeting called to order at 7:08 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting June 20, 2019 were approved as presented.

RESOLUTION #19-­107: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23611   RICKY D BENNETT WAGES 06/16/19-06/30/19 347.76
23612   R. STEVEN COSS JR WAGES 06/16/19-06/30/19 1,669.93
23613   DONALD J LUTZ WAGES 06/16/19-06/30/19 407.46
23614   LINDSAY Y DAVIS WAGES 06/16/19-06/30/19 520.61
23615   MARK E. GARVIN WAGES 06/16/19-06/30/19 1,935.14
23616   CHELSEA L HARRIS WAGES 06/16/19-06/30/19 598.28
23617   GREYSON C HENDERSON WAGES 06/16/19-06/30/19 143.35
23618   LISA SCHRECKENGOST WAGES 06/16/19-06/30/19 315.43
23619   KATHLEEN S. COFOJOHN SALARY 06/01/19-06/30/19 1,397.63
23620   JAMES H. DEFFENBAUGH SALARY 06/01/19-06/30/19 620.98
23621   ROBERT C DUNN SALARY 06/01/19-06/30/19 825.94
23622   HENRY A. MICHAEL SALARY 06/01/19-06/30/19 910.78
23623   SANDRA M. NUTTER SALARY 06/01/19-06/30/19 581.48
23624   CENTURYLINK MONTHLY SERVICE 145.94
23625   DOMINION EAST OHIO MONTHLY SERVICE 68.94
23626   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23627   RICOH USA INC COPIER MAINTENANCE 9.47
23628   VERIZON WIRELESS MONTHLY SERVICE 43.86
23629   PORTAGE COUNTY TWP ASSN ANNUAL FEES 184.00
23630   GAMETIME C/O DAVID WILLIAMS ASSOC BALANCE PLAYGROUND EQUIP. 11,870.00
23631   DAMON INDUSTIRES INC FD SUPPLIES 2,013.45
23632   HOWLAND TWP FIRE & EMS TRAINING 2 FFI & FFII TRAINING 3,445.00
23633   OHIO EDISON CO STREETLIGHTS 378.36
23634   FIRE FORCE INC FD SUPPLIES 913.90
23635   CONSTELLATION NEWENERGY MONTHLY SERVICE 7.55
23636   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 443.22
23637   THE RECORD COURIER LEGAL NOTICES 213.25
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,932.66
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 541.32
EFT   OPERS MONTHLY PENSION 3,112.05
EFT   OP&F MONTHLY PENSION 2,129.96
EFT   BWC 2019 INSTALLMENT 590.91
EFT   OH DEPT JOB & FAMILY SERVICES QTRLY UNEMPLOYMENT TAX 110.22

FISCAL OFFICER REPORT

  1. Presented June bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. June receipts were $22,677.47.
  3. Discussed what was needed to wrap up the Nature Works Grant.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he and Bob received another lesson on the new website.  Bob will take the lead on the website.
  2. Reported receiving update from Quality IP that the Dell PowerEdge server warranty is expiring 8/24/19.

RESOLUTION #19-108: Motion by Deffenbaugh to renew Dell PowerEdge Server warranty at a cost of $206.65, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Presented Life Force Closure Authorizations.

RESOLUTION #19-109: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0181 and 17-0314 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported Quality IP informed him that four Windows 7 computers needed replaced by January 14 due to Microsoft discontinuing support for Windows 7 at a cost of $4,779.49. Two other computers just need a free update to Windows 10. Deffenbaugh requested a quote to upgrade the four systems to Windows 10 at a cost of $812.38.

RESOLUTION #19-110: Motion by Deffenbaugh to upgrade 4 computers to Windows 10 at an estimated cost of $812.38, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported that he spoke with Bill Steiner and they were having problems with not enough trucks and drivers.  Dunn told them we want to get the survey out to our residents no later than September so we know whether to pursue the curbside recycling or not.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-111: Motion by Michael to purchase approximately 100 tons of hot patch at an estimated cost of $65 per ton from Kokosing Materials, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

FIRE CHIEF

  1. Written report presented which included, equipment and training status and grant updates.

Safety Issues

None

Open Communication

None

RESOLUTION #19-112 Motion by Michael to adjourn at 7:52 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee