Recycling Survey

We would like to hear our residents’ opinion regarding curbside recycling. Surveys were mailed out last week and we hope to get your feedback by mailing the survey back by October 5. We will use the survey results to determine if curbside recycling is something we should consider in the future for our township. Thank you in advance for your input.

Unofficial Meeting Minutes 9/10/2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting August 27, 2019 were approved as presented.

RESOLUTION #19-­132: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23715   RICKY D BENNETT WAGES 08/16/19-08/31/19 468.70
23716   R. STEVEN COSS JR WAGES 08/16/19-08/31/19 1,818.84
23717   DONALD J LUTZ WAGES 08/16/19-08/31/19 427.40
23718   LINDSAY Y DAVIS WAGES 08/16/19-08/31/19 308.34
23719   MARK E. GARVIN WAGES 08/16/19-08/31/19 1,922.95
23720   CHELSEA L HARRIS WAGES 08/16/19-08/31/19 564.10
23721   GREYSON C HENDERSON WAGES 08/16/19-08/31/19 121.29
23722   NOLAN M KETTLE WAGES 08/16/19-08/31/19 317.86
23723   NICHOLAS SCHRECKENGOST WAGES 08/16/19-08/31/19 134.53
23724   KATHLEEN S. COFOJOHN SALARY 08/01/19-08/31/19 1,397.63
23725   JAMES H. DEFFENBAUGH SALARY 08/01/19-08/31/19 620.98
23726   ROBERT C DUNN SALARY 08/01/19-08/31/19 825.94
23727   HENRY A. MICHAEL SALARY 08/01/19-08/31/19 910.78
23728   SANDRA M. NUTTER SALARY 08/01/19-08/31/19 581.48
23729   CENTURYLINK MONTHLY SERVICE 176.45
23730   DOMINION EAST OHIO MONTHLY SERVICE 69.95
23731   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23732   RICOH USA INC COPIER MAINTENANCE 11.24
23733   VERIZON WIRELESS MONTHLY SERVICE 43.95
23734   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 283.44
23735   LEPPO EQUIPMENT RD MOWERREPAIRS 909.74
23736   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,319.26
23737   CLEARWATER SYSTEMS FD SUPPLIES 50.00
23738   PAULA BAUGHMAN REIMBURSE BCI 40.00
23739   KOKOSING MATERIALS INC RD SUPPLIES 1,517.65
23740   SHAMROCK GEAR RESTORATION GEAR REPAIRS 123.65
23741   TREASURER STATE OF OHIO 4TH QTR UAN FEES 762.00
23742   UH EMS INSTITUTE EMT COURSE X 2 1,900.00
23743   B & C COMMUNICATIONS PROGRAM MARCS RADIOS 210.00
23744   OH DEPT NATURAL RESOURCES NATUREWORKS SIGN FOR PARK 98.00
23745   COPE FARM EQUIPMENT INC REPAIRS 910A 79.70
23746   PETTIGREW HARDWARE & FEED FD REPAIRS 69.52
23747   CITY OF RAVENNA DISPATCH FEES 3,825.00
23748   ADVANCE AUTO PARTS FD SUPPLIES 79.90
23749   FREEDOM MATERIALS RD SUPPLIES 113.68
23750-23760   VOID VOID 0.00
23761   UH OCCUPATIONAL HEALTH PORTAGE PHYS/DRUG/TB TEST 236.00
23762   COIA IMPLEMENT SALES INC CEMETERY REPAIRS/MAINT 96.48
23763   EMERGENCY MEDICAL PRODUCTS EMS SUPPLIES 677.76 
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,443.28
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 498.33
EFT   OPERS MONTHLY PENSION 3,004.35
EFT   OP&F MONTHLY PENSION 2,025.42
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented August bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. Reported August receipts were $214,200.68.
  3. Reported 2020 Local Government Distribution is estimated to be $35,740.45.
  4. Presented Notice of NatureWorks Grant Funding.

RESOLUTION #19-­133: Motion by Michael Whereas Palmyra Township Trustees is the owner of a parcel of land located in Palmyra Township Portage County, Ohio, more particularly described in Exhibit A attached hereto and made part hereof (the “Property”). The owner, Palmyra Township Trustees, acquired the Property by a deed recorded as Instrument Number 200624651 in the deed records of the Office of the Portage County Recorder. Whereas, Palmyra Township has received NatureWorks funds from the Ohio Department of Natural Resources and applied these funds as a match for recreational development.  The NatureWorks project number is PORT-035.  The NatureWorks grant program was established in accordance to House Bill 790 in 1994 and continued with House Bill 215 in 1997.  A copy of the NatureWorks project agreement is kept at the Fiscal Officer’s office at Palmyra Fire Station. Now therefore be resolved Palmyra Township hereby agrees to be bound by the terms of the Grant Agreement as they relate to the Property, including the obligation that the Property identified in Exhibit A must be operated and maintained solely for public recreation or natural resource purposes throughout the Term of the Bond.  The Property cannot be converted in use or title without the prior approval of the Director of the Ohio Department of Natural Resources. seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported that the divorce settlement did not deal with the cemetery deed.  A request was made to give up two graves and exchange them for two graves somewhere else in the cemetery.  The spouse will have to get permission to give up two graves from his ex-spouse.  Trustee Deffenbaugh will contact the requester and give him that information.
  2. Presented Life Force Closure Authorizations.

RESOLUTION #19-­134: Motion by Deffenbaugh that we sign and date the closure authorization for run number 18-0161 and forward for non-collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Requested a note be put on the website to please return your recycling survey ASAP.

TRUSTEE DUNN

  1. Reported that 231 residents had responded to the recycling survey so far..

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects.

FIRE CHIEF

  1. Written report presented which included, purchase requests, equipment, personnel and training status..

RESOLUTION #19-­135: Motion by Michael to purchase repairs for turnout gear at a cost of $123.65 from Shamrock Gear Restoration, approve 2011 1st oil change at an estimated cost of $125 from Sarchione Ford and to approve pump testing at an estimated cost of $200 , seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-­135: Motion by Dunn to accept donation of Hurst Tools from the City of Kent and to send them a thank you for the donation, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Fiscal Officer requested to change September 24 meeting.

RESOLUTION #19-­136: Motion by Deffenbaugh to move regularly scheduled 9:30 am September 24 meeting to September 19 at 9:30 am, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

Safety Issues

None

Open Communication

None

RESOLUTION #19-137 Motion by Michael to adjourn at 7:51 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                         Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                      Robert Dunn

Halloween events scheduled

The Palmyra Trick or Treat and Trunk or Treat events are set for Saturday, October 26, 2019. Trick or Treat will take place from 2:00-4:00 p.m. throughout the township. Trunk or Treat will take place at Palmyra Park from 4:30-5:30 p.m.. If you are planning on passing out candy please arrive between 4:00-4:15 p.m. so that we can safely park your car before the children arrive. The annual children’s Halloween costume contest and other prize giveaways will take place at 5:15 p.m. at the park pavilion. We look forward to seeing you.

Meeting Time Change

The township trustee meeting on Tuesday, August 27 will be moved to 7:00 p.m.. The original scheduled time was 9:30 a.m..

Bid opening minutes 7/8/2019

Bid Opening called to order by Chairperson Michael at 7:04 p.m. with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

One sealed envelope was received.

Chairman Michael opened the envelope and read it to the attendees.

S.K. Masonry Services LLC bid $15,064 for masonry work on Cemetery Chapel.

Chairman Michael will contact Portage County Prosecuting Attorney to see how we can proceed.

RESOLUTION #19-106:  Motion by Michael to close the bid opening at 7:07 p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

___________________________                                __________________________________

Henry Michael, Chairperson                                                     Kathleen S. Cofojohn, Fiscal Officer

______________________________                          ___________________________________ 4BgozBZiqL7EC7ihEYh9o0J2dRvas8+oihIypMlmVz6AsFxGAE9UEBQQ15No3hPA+5wOYENUOHQAL0kVXyAJRReBTUHMoRFAhyAUYGQaMRlVXAC4a6GHxhrIC0WkRlCyFJNKDSERy6jnCP

Unofficial Regular Meeting Minutes July 8, 2019

Regular meeting called to order at 7:08 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting June 20, 2019 were approved as presented.

RESOLUTION #19-­107: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23611   RICKY D BENNETT WAGES 06/16/19-06/30/19 347.76
23612   R. STEVEN COSS JR WAGES 06/16/19-06/30/19 1,669.93
23613   DONALD J LUTZ WAGES 06/16/19-06/30/19 407.46
23614   LINDSAY Y DAVIS WAGES 06/16/19-06/30/19 520.61
23615   MARK E. GARVIN WAGES 06/16/19-06/30/19 1,935.14
23616   CHELSEA L HARRIS WAGES 06/16/19-06/30/19 598.28
23617   GREYSON C HENDERSON WAGES 06/16/19-06/30/19 143.35
23618   LISA SCHRECKENGOST WAGES 06/16/19-06/30/19 315.43
23619   KATHLEEN S. COFOJOHN SALARY 06/01/19-06/30/19 1,397.63
23620   JAMES H. DEFFENBAUGH SALARY 06/01/19-06/30/19 620.98
23621   ROBERT C DUNN SALARY 06/01/19-06/30/19 825.94
23622   HENRY A. MICHAEL SALARY 06/01/19-06/30/19 910.78
23623   SANDRA M. NUTTER SALARY 06/01/19-06/30/19 581.48
23624   CENTURYLINK MONTHLY SERVICE 145.94
23625   DOMINION EAST OHIO MONTHLY SERVICE 68.94
23626   QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23627   RICOH USA INC COPIER MAINTENANCE 9.47
23628   VERIZON WIRELESS MONTHLY SERVICE 43.86
23629   PORTAGE COUNTY TWP ASSN ANNUAL FEES 184.00
23630   GAMETIME C/O DAVID WILLIAMS ASSOC BALANCE PLAYGROUND EQUIP. 11,870.00
23631   DAMON INDUSTIRES INC FD SUPPLIES 2,013.45
23632   HOWLAND TWP FIRE & EMS TRAINING 2 FFI & FFII TRAINING 3,445.00
23633   OHIO EDISON CO STREETLIGHTS 378.36
23634   FIRE FORCE INC FD SUPPLIES 913.90
23635   CONSTELLATION NEWENERGY MONTHLY SERVICE 7.55
23636   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 443.22
23637   THE RECORD COURIER LEGAL NOTICES 213.25
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,932.66
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 541.32
EFT   OPERS MONTHLY PENSION 3,112.05
EFT   OP&F MONTHLY PENSION 2,129.96
EFT   BWC 2019 INSTALLMENT 590.91
EFT   OH DEPT JOB & FAMILY SERVICES QTRLY UNEMPLOYMENT TAX 110.22

FISCAL OFFICER REPORT

  1. Presented June bank reconciliations and PO’s ad BC’s and miscellaneous correspondence.
  2. June receipts were $22,677.47.
  3. Discussed what was needed to wrap up the Nature Works Grant.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he and Bob received another lesson on the new website.  Bob will take the lead on the website.
  2. Reported receiving update from Quality IP that the Dell PowerEdge server warranty is expiring 8/24/19.

RESOLUTION #19-108: Motion by Deffenbaugh to renew Dell PowerEdge Server warranty at a cost of $206.65, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Presented Life Force Closure Authorizations.

RESOLUTION #19-109: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-0181 and 17-0314 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported Quality IP informed him that four Windows 7 computers needed replaced by January 14 due to Microsoft discontinuing support for Windows 7 at a cost of $4,779.49. Two other computers just need a free update to Windows 10. Deffenbaugh requested a quote to upgrade the four systems to Windows 10 at a cost of $812.38.

RESOLUTION #19-110: Motion by Deffenbaugh to upgrade 4 computers to Windows 10 at an estimated cost of $812.38, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reported that he spoke with Bill Steiner and they were having problems with not enough trucks and drivers.  Dunn told them we want to get the survey out to our residents no later than September so we know whether to pursue the curbside recycling or not.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-111: Motion by Michael to purchase approximately 100 tons of hot patch at an estimated cost of $65 per ton from Kokosing Materials, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR

  1. Written report presented which included zoning issues.

FIRE CHIEF

  1. Written report presented which included, equipment and training status and grant updates.

Safety Issues

None

Open Communication

None

RESOLUTION #19-112 Motion by Michael to adjourn at 7:52 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

__________________________                                            _________________________________

Henry Michael, Chairman                                                     Kathleen S Cofojohn, Fiscal Officer

_____________________________                                       ___________________________________ James Deffenbaugh, Vice-Chairman                                   Robert Dunn, Trustee