Dec 27, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

December 27, 2018

Regular Meeting called to order at 9:38 a.m. by Chairman Michael with Trustee Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on December 11, 2018 were approved as presented.

RESOLUTION #18-182: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23265   RICKY D BENNETT WAGES 12/01/18-12/15/18 386.99
23266   R. STEVEN COSS JR WAGES 12/01/18-12/15/18 1,717.45
23267   DONALD J LUTZ WAGES 12/01/18-12/15/18 413.55
23268   LINDSAY Y DAVIS WAGES 12/01/18-12/15/18 322.80
23269   MARK E. GARVIN WAGES 12/01/18-12/15/18 1,935.96
23270   CHELSEA L HARRIS WAGES 12/01/18-12/15/18 443.86
23271   NICHOLAS H SCHRECKENGOST WAGES 12/01/18-12/15/18 448.73
23272   DANIEL R SHEETS WAGES 12/01/18-12/15/18 329.52
23273   DARIN J WARD WAGES 12/01/18-12/15/18 87.00
23274   OHIO EDISON MONTHLY SERVICE 790.33
23275   TIME WARNER CABLE MONTHLY SERVICE 69.99
23276   VERIZON WIRELESS MONTHLY SERVICE 7.09
23277   CONRAD’S DISPOSAL MONTHLY SERVICE 44.00
23278   MITCHELL COMMUNICATIONS 2017 REPAIRS 501.27
23279   LIFE FORCE MANAGEMENT AMBULANCE BILLING FEES 950.89
23280   PRAXAIR DISTRIBUTION INC EMS SUPPLIES 174.83
23281   FARMERS NATIONAL BANK VISA PURCHASES 462.31
23282   COIA IMPLEMENT SALES MAINTENANCE – SAW 23.99
23283   BOB SUMEREL TIRE CO FD REPAIRS 38.70
23284   VOID VOID 0.00
23285   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 401.66
23286   OHIO EDISON CO STREET LIGHTS 357.16
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 4,037.05
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 564.01

FISCAL OFFICER

  1. Presented purchase orders and miscellaneous correspondence.
  2. Presented necessary amendment to 2018 Permanent Appropriations.

RESOLUTION #18-183: Motion by Dunn to amend 2018 permanent appropriations within Fund 2192 as follows, increase 2192-230-213 by $200 and decrease 2192-230-212 by $200, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes.

RESOLUTION #18-184: Motion by Dunn to enter into Natureworks Local Grant Program State/Local Project Agreement PORT-035 to replace playground equipment at Palmyra Park, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes.

  • Discussed credit card policy including input received from Chris Meduri.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented letter from PC Engineer for the 2018 Township Highway System Mileage Certification.

RESOLUTION #18-185: Motion by Michael to certify total Palmyra Township was responsible to maintain 13.921 miles of public road as of December 31, 2018 in accordance with ORC Section 4501.04, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

  • Presented Letter of Support for Portage County Solid Waste Management District application for the Community and Litter Grant from the Ohio EPA.

RESOLUTION #18-186: Motion by Michael to send a letter of support for Portage County Solid Waste Management District application for the Community and Litter Grant from the Ohio EPA, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

  • Presented Life Force Closure Authorizations.

RESOLUTION #18-187: Motion by Michael that we sign and date the closure authorizations for run numbers 17-0165 and 18-0039 and forward them for collection in accordance with Township policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

TRUSTEE DEFFENBAUGH (not present)

TRUSTEE DUNN

  1. Reported receiving an email from a realtor requesting if the Township has any assessments on property on Whippoorwill road.  He forwarded the information to Sandy.  FO Cofojohn reported that the response should be to report that the Township keeps no such records and to contact the County regarding assessments on properties.
  2. Discussed possibility of using 2019 NOPEC event sponsorship grant funds to fund Easter Egg Hunt and Trunk or Treat.

Steve Schuller of Palmyra Hotstove and Softball Assn was present to discuss use of the fields for 2019.  Fields will be full as they are adding another team.  Asked if the Assn could add material and grade the fields to make them drain better.  Asked if sponsors could hang signs during ball season.  Trustees were okay with both items.  Steve presented a picture of Hiram fields where pavers were put under the benches and asked if once Assn. funds are available if the Township was okay with such a project. Trustees were okay with the project as long as there is no deep digging to disturb underground infrastructure.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects and purchase requests.

RESOLUTION #18-188: Motion by Michael to approve purchase approximately 20 tons of 304 concrete at an estimated cost of $370 from Mad hauling and to purchase 80 feet of 12” culvert at an estimated cost of $440, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates personnel, and equipment.

RESOLUTION #18-189:  Motion by Michael to approve purchase of batteries for Thermal imaging camera at an estimated cost of $91.78 plus shipping and to send Chelsea Harris, Mark Garvin and Charles Campbell to Fire Officers 1 course held at Akron Fire Training Center at a cost of $450 each, and to purchase repair parts for Wall-Mount Garden Hose Reel at an estimated cost of $16.95 plus shipping from MyReel.com, seconded by Dunn.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #18-190: Motion by Michael to accept the donation of an ISI Thermal Imager Camera from Milton Fire Department with appreciation, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-191:  Motion by Michael to adjourn at 10:35 a.m., seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Dec 11, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

December 11, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting November 29, 2018 were approved as presented.

RESOLUTION #18-172: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23216-23218   VOID VOID 0.00
23219   RICKY D BENNETT WAGES 11/16/18-11/30/18 348.82
23220   R. STEVEN COSS JR WAGES 11/16/18-11/30/18 2,005.00
23221   DONALD J LUTZ WAGES 11/16/18-11/30/18 399.62
23222-23232   VOID VOID 0.00
23233   MATTHEW K BENNETT RESPONDER 06/01/18-11/30/18 205.89
23234   CHARLES D CAMPBELL RESPONDER 06/01/18-11/30/18 135.54
23235   LINDSAY Y DAVIS WAGES 11/16/18-11/30/18 205.66
23236   MARK E. GARVIN WAGES 11/16/18-11/30/18 2,156.80
23237   CHELSEA L HARRIS WAGES 11/16/18-11/30/18 528.77
23238   BRIAN K KELDERHOUSE RESPONDER 06/01/18-11/30/18 70.48
23239   NOLAN M KETTLE RESPONDER 06/01/18-11/30/18 991.37
23240   NICHOLAS H SCHRECKENGOST WAGES 11/16/18-11/30/18 506.06
23241   SHAWN A SCHRECKENGOST RESPONDER 06/01/18-11/30/18 922.28
23242   DANIEL R SHEETS WAGES 11/16/18-11/30/18 210.69
23243   DARIN J WARD WAGES 11/16/18-11/30/18 321.26
23244   KATHLEEN S. COFOJOHN SALARY 11/01/18-11/30/18 1,145.02
23245   JAMES H. DEFFENBAUGH SALARY 11/01/18-11/30/18 546.07
23246   ROBERT C DUNN SALARY 11/01/18-11/30/18 752.00
23247   HENRY A. MICHAEL SALARY 11/01/18-11/30/18 831.77
23248   SANDRA M. NUTTER SALARY 11/01/18-11/30/18 567.68
23249   CENTURYLINK MONTHLY SERVICE 162.47
23250   DOMINION EAST OHIO MONTHLY SERVICE 267.84
23251   QUALITY IP OFFICE 365 52.00
23252   VERIZON WIRELESS MONTHLY SERVICE 43.87
23253   BUREAU OF WORKERS’ COMP 2019 INSTALLMENT 644.91
23254   TREASURER OF OHIO UAN FEES 762.00
23255   SARCHIONE FORD 2017 REPAIRS 185.40
23256   JOHN’STOWING & REPAIR INC TOW 2017 AND 2013 585.00
23257   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 277.82
23258   OSCAR BRUGMANN SAND & GRAVEL ROAD GRIT 420.21
23259   WM BENJAMIN TRUCKING INC TRUCKING ROAD GRIT 189.77
23260   ADVANCE AUTO PARTS REPAIRS 2017 262.95
23261   CLEARWATER SYSTEMS FD SUPPLIES 21.45
23262   CITY OF RAVENNA DISPATCH FEES 3,825.00
23263   TALLMADGE ASPHALT ROAD SUPPLIES 321.20
23264   J & B MEDICAL SUPPLY INC EMS SUPPLIES 42.58
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,571.27
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 552.42
EFT   OPERS MONTHLY PENSION 2,941.10
EFT   OP&F MONTHLY PENSION 2,206.56

FISCAL OFFICER REPORT

  1. Presented November bank reconciliations, PO’s, and BC’s.
  2. Reported November receipts were $43,949.07.
  3. Reported need to amend 2019 temporary appropriations within fund 1000.

RESOLUTION #18-173: Motion by Michael to amend 2019 temporary appropriations to increase 1000-130-317 by $50 and decrease 1000-130-330 by $50, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

  • Reported need to increase general fund appropriations by $22000 for Nature works grant playground equipment.

RESOLUTION #18-174: Motion by Dunn to amend 2018 permanent appropriations to increase 1000-760-740 by $22,000, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported he was in contact with Chris Meduri to go over the steps to pursue the Chapel Building. He reported he needs the complete set of plans to give the building department.

TRUSTEE DEFFENBAUGH

  1. Reported need to nominate 2019 members of the Volunteer FF Dependents Board.

RESOLUTION #18-175: Motion by Deffenbaugh to nominate Henry Michael and Robert Dunn to the 2019 Volunteer Firefighter s’ Dependency Board, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported there is an issue with Fire Department Procedures Rule 23.23 and he would like to have the rule rescinded.

RESOLUTION #18-176: Motion by Deffenbaugh to rescind Fire Department Rules and Regulations, 23.23 effective January 1, 2019 seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

TRUSTEE DUNN

  1. Reported he spoke with Bill Steiner regarding the changes to the Portage County Curbside Recycling Survey that will be sent out to Palmyra residents to see if there is any interest in the Township for Curbside recycling.  Once the trustees approve the survey changes, the surveys will be mailed to residents.
  2. Reported that he spoke with a gentleman regarding the website security piece and that he thought the cost was due to the layers of security.  He is still looking into the security of the website.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report received which included new permits and updates on pending issues.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-177: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $410 from EMP and to approve payment to Active 911 for $246.75, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #18-178: Motion by Deffenbaugh to appoint Chelsea Harris to the position of Lieutenant, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #18-179: Motion by Deffenbaugh to appoint Chelsea Harris as acting EMS Coordinator, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #18-180: Motion by Deffenbaugh to appoint Shawn Schreckengost to the position of Safety Officer, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

Frank Waldeck thanked James Deffenbaugh and Sandy for their good advice relating to alleged drug activity at a duplex on Jones Road near his house. 

Frank wanted to know if the Township had a policy prohibiting the establishment and operation medical marijuana cultivation, processing, and retail dispensaries in Palmyra Township.  Trustees reported we had but it had expired.

Tim Paulus wanted to know the status of the website.  Trustee Deffenbaugh reported we were working on it.

Safety Issues

None

RESOLUTION #18-181: Motion by Michael to adjourn at 7:52 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Nov 29, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

November 29, 2018

Regular Meeting called to order at 9:00 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on November 13, 2018 were approved as presented.

RESOLUTION #18-166: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23194   RICKY D BENNETT WAGES 11/01/18-11/15/18 391.70
23195   R. STEVEN COSS JR WAGES 11/01/18-11/15/18 2,026.93
23196   DONALD J LUTZ WAGES 11/01/18-11/15/18 437.31
23197   LINDSAY Y DAVIS WAGES 11/01/18-11/15/18 179.93
23198   MARK E. GARVIN WAGES 11/01/18-11/15/18 1,907.59
23199   CHELSEA L HARRIS WAGES 11/01/18-11/15/18 821.06
23200   NICHOLAS H SCHRECKENGOST WAGES 11/01/18-11/15/18 126.36
23201   DANIEL R SHEETS WAGES 11/01/18-11/15/18 256.66
23202   DARIN J WARD WAGES 11/01/18-11/15/18 63.19
23203   OHIO EDISON MONTHLY SERVICE 357.16
23204   TIME WARNER CABLE MONTHLY SERVICE 69.99
23205   VERIZON WIRELESS MONTHLY SERVICE 7.07
23206   FARMERS NATIONAL BANK VISA PURCHASES 965.87
23207   NORTH JACKSON HYDRAULICS 4700 REPAIRS 78.00
23208   BREATHING AIR SYSTEMS INC AIR TRAILER MAINTENANCE 1,201.00
23209   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 131.01
23210   JUDY STOUT REIMBURSE OVERPAYMENT 118.90
23211-23213   VOID VOID 0.00
23214   MYERS EQUIPMENT CORP NEW AMBULANCE 188,905.00
23215   RICOH USA INC COPIER MAINTENANCE 12.69

FISCAL OFFICER

  1. Presented purchase orders and miscellaneous correspondence.
  2. Presented 2019 Temporary Appropriations for discussion.

RESOLUTION #18-167: Motion by Michael to approve 2019 temporary appropriations as presented,

2019 Temporary Appropriations
1000 General Fund 96,000.00
2011 Motor Vehicle 6,000.00
2021 Gasoline Tax 68,400.00
2031 Road & Bridge 48,400.00
2041 Cemetery 7,000.00
2191 1-Mill Fire Levy     34,350.00
2092 2-Mill Fire Levy    61,500.00
2093 2-Mill Fire Levy (2016) 2,000.00
2231 Perm. Motor Vehicle 21,000.00
2281 Fire and Rescue             62,000.00
   
TOTAL REQUEST 406,650.00

seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Ryan Shackelford was present to discuss MARCS radios and answer any questions.  When the used MARCS radios are received, they will be tested throughout the Township to check for dead areas.  Trustees were not interested in applying for a grant at this time without knowing if they even work in the Township as well as any other costs the Township would have to incur to use them including user fees.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported a citizen complaint on the 8000 block of Yale road regarding electrical wire issues and the fire department response. Ohio Edison personnel assured resident the fire department handled the issue appropriately.
  2. Presented quote from Quality IP for Domain name renewal.

RESOLUTION #18-168: Motion by Deffenbaugh to renew the Domain name for 3 years at an estimated cost of $89.99, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Reviewed curbside recycling survey card wording with Trustees.
  2. Discussed website options but still needs information on security.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. No written report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects and purchase requests.

RESOLUTION #18-169: Motion by Michael to approve purchase approximately 100 tons of grit at an estimated cost of $22.50 per ton, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates personnel, apparatus, used MARCS radios.

RESOLUTION #18-170:  Motion by Michael to approve purchase of alternator and batter for 2017 at an estimated cost of $320 from Advanced Auto Parts and repairs of 2017 at an estimated cost of $185.40 from Sarchione Ford and towing of 2013 at a cost of $585 from John’s towing and renew maintenance contract for Breathing Air Trailer at an estimated cost of $1202, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-171:  Motion by Michael to adjourn at 10:17 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Nov 13, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

N0vember 13, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 23, 2018 were approved as presented.

RESOLUTION #18-158: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23165   RICKY D BENNETT WAGES 10/16/18-10/31/18 401.13
23166   R. STEVEN COSS JR WAGES 10/16/18-10/31/18 1,970.86
23167   DONALD J LUTZ WAGES 10/16/18-10/31/18 576.64
23168   LINDSAY Y DAVIS WAGES 10/16/18-10/31/18 253.63
23169   MARK E. GARVIN WAGES 10/16/18-10/31/18 2,221.49
23170   CHELSEA L HARRIS WAGES 10/16/18-10/31/18 533.36
23171   NICHOLAS H SCHRECKENGOST WAGES 10/16/18-10/31/18 683.44
23172   DARIN J WARD WAGES 10/16/18-10/31/18 201.90
23173   KATHLEEN S. COFOJOHN SALARY 10/01/18-10/31/18 1,145.02
23174   JAMES H. DEFFENBAUGH SALARY 10/01/18-10/31/18 546.07
23175   ROBERT C DUNN SALARY 10/01/18-10/31/18 752.00
23176   HENRY A. MICHAEL SALARY 10/01/18-10/31/18 831.77
23177   SANDRA M. NUTTER SALARY 10/01/18-10/31/18 567.68
23178   CENTURYLINK MONTHLY SERVICE 152.30
23179   DOMINION EAST OHIO MONTHLY SERVICE 101.42
23180   VOID VOID 0.00
23181   VERIZON WIRELESS MONTHLY SERVICE 43.87
23182   RICOH USA INC COPIER MAINTENANCE 10.96
23183   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 285.49
23184   BUREAU OF WORKERS’ COMPENSATION 2018 INSTALLMENT 419.99
23185   CLEARWATER SYSTEMS INC FD SUPPLIES 28.50
23186   MUNICIPAL EMERGENCY SERVICES FD SUPPLIES 333.36
23187   STAMM CONTRACTING FALL FOUNDATIONS CONCRETE 670.00
23188   PETTIGREW HARDWARE & FEED FD REPAIRS 45.90
23189   QUAILITY IP MONTHLY SERVICE/O365 931.00
23190   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,153.11
23191   ADVANCE AUTO PARTS REPAIRS 3500 25.72
23192   OHIO EDISON CO MONTHLY SERVICE 577.20
23193   CONRAD’S DISPOSAL INC MONTHLY SERVICE 44.00
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,578.27
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 531.14
EFT   OPERS MONTHLY PENSION 2,968.89
EFT   OP&F MONTHLY PENSION 2,606.58

FISCAL OFFICER REPORT

  1. Presented October bank reconciliations, PO’s, and BC’s.
  2. Reported October receipts were 21,982.16.
  3. Presented cemetery deed for signatures.
  4. Discussed the NOPEC Energized Community Grant

RESOLUTION #18-159: Motion by Deffenbaugh WHEREAS, the Township of Palmyra, Portage County Ohio (the “TOWNSHIP”) is a member of the Northeast Ohio Public Energy Council (“NOPEC”) and is eligible for one or more NOPEC Energized Community Grant(s) for 2018 (“NEC Grant(s)”) as provided for in the NEC Grant Program guidelines; and WHEREAS, the TOWNSHIP wishes to enter into a Grant Agreement with NOPEC, Inc. in the form attached to this Resolution to receive one or more NEC Grant(s) for 2018, and to authorize the Board to execute the Grant Agreement with NOPEC, Inc. in the form attached. NOW, THEREFORE, BE IT RESOLVED BY THE TOWNSHIP OF PALMYRA TRUSTEES, PORTAGE COUNTY, AND STATE OF OHIO, THAT:  SECTION 1.   This Board of Township Trustees, (the “Trustees”) finds and determines that it is in the best interest of the Township to accept the NEC Grant(s) for 2018 and authorizes the Board to execute the Grant Agreement with NOPEC, Inc. in the form attached.  SECTION 2.  This Board finds and determines that all formal actions of this Board concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Board and that all deliberations of this Board and of any committees that resulted in those formal actions were in meetings open to the public in compliance with the law, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael- yes.

  • Reported need to move November 27 meeting due to attending a required seminar. Discussed moving the December 25 scheduled meeting to another date as well.

RESOLUTION #18-160: Motion by Dunn to move the regular scheduled November 27 meeting to Thursday, November 29th at 9am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #18-161: Motion by Dunn to move the regular scheduled December 25 meeting to Thursday, December 27 at 9:30 am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed more options for rebuilding the Website.  Trustee Dunn is to get more information on another potential option.
  2. Presented Life Force Closure Authorizations.

RESOLUTION #18-162: Motion by Deffenbaugh that we sign and date closure authorizations for run number 17-0214, 17-0286 and forward to collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported that he received a new poster from Poster Compliance and OH minimum wage increased effective January 1.
  • Received a citizen complaint concerning a tree hazard.  Steve is working with the County to have the hazard resolved.

TRUSTEE DUNN

  1. Would like to thank the residents of Palmyra Township for passing the 1 Mill fire Levy.
  2. Reported he was having issues setting up a Township Facebook page due to security issues. He has successfully set up a Township Twitter account. He will continue to work on Facebook page.
  3. Reported there were 50 participants and 10 trunks at the Trunk or Treat event at the park.  He considered this a great turnout despite the in climate weather.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report received which included new permits and updates on pending issues.

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.
  2. Discussed Turn around on Jones Road.

RESOLUTION #18-163: Motion by Dunn to approve purchase of approximately 2 tons of cold patch at an estimated cost of $200 from Tallmadge Asphalt, Seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-164: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $354.11 from EMP and J & B Medical and to purchase two complete sets of turnout gear at an estimated cost of $4,780 from Fire Force and to approve cost of approximately $750 to remove existing two-way radio out of present 2011 and install into new 2011 on December 6, by Mitchell Communications, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Discussed the Marc’s grant opportunity.  Request Ryan Shackelford to attend next meeting to discuss why we need this radio system.

Open Communication

None

Safety Issues

None

RESOLUTION #18-165: Motion by Michael to adjourn at 8:29 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Oct 23, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

October 23, 2018

Regular Meeting called to order at 1:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on October 9, 2018 were approved as presented.

RESOLUTION #18-153: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23147   RICKY D BENNETT WAGES 10//01/18-10/15/18 462.46
23148   R. STEVEN COSS JR WAGES 10//01/18-10/15/18 1,814.91
23149   DONALD J LUTZ WAGES 10//01/18-10/15/18 484.82
23150   LINDSAY Y DAVIS WAGES 10//01/18-10/15/18 256.26
23151   MARK E. GARVIN WAGES 10//01/18-10/15/18 2,504.31
23152   CHELSEA L HARRIS WAGES 10//01/18-10/15/18 457.83
23153   NICHOLAS H SCHRECKENGOST WAGES 10//01/18-10/15/18 731.46
23154   DARIN J WARD WAGES 10//01/18-10/15/18 87.00
23155   OHIO EDISON MONTHLY SERVICE 763.58
23156   TIME WARNER CABLE MONTHLY SERVICE 69.99
23157   VERIZON WIRELESS MONTHLY SERVICE 7.07
23158   FARMERS NATIONAL BANK VISA PURCHASES 1,013.63
23159   JAKOB WITKOSKY DJ – TRUNK OR TREAT 100.00
23160   TALLMADGE ASPHALT/PAVING ICN ROAD SUPPLIES 425.06
23161   ADVANCE AUTO PARTS REPAIRS JD2305 64.09
23162   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,944.07
23163   OHIO EDISON STREET LIGHTS 356.89
23164   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 311.92

FISCAL OFFICER

  1. Presented purchase orders.
  2. Presented Judgement Order Palmyra TWP Board of Trustees vs. Haack.

RESOLUTION #18-154: Motion by Michael to authorize Portage County Prosecutor to file a judgement lien against defendant Mark Haack in Case # 2017 CV 00897, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported he spoke with Adven Design regarding a new web site design and they reported a base cost of $3,500 to design a new website.  Trustee Deffenbaugh is looking for other alternatives.
  2. Presented updated zoning boards list.
  3. Reported he is reviewing Life Force resident report and six non-residents were listed as residents. Chief and Trustee Deffenbaugh will follow up with Life Force.

TRUSTEE DUNN

  1. Asked if Steve had heard anything about the playground equipment grant. Steve reported there was no decision yet but he will check again Friday.

DEPARTMENT REPORTS:

ZONING INSPECTOR (not present)

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included purchase request, updates personnel, apparatus, AFG grant application and Hazmat billing.

RESOLUTION #18-155:  Motion by Dunn to approve cost of US Federal contractor Registration in the amount of $599, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #18-156: Motion by Michael to enter into executive session to consider possible employee discipline, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

Meeting reconvened at 1:37p.m..

Trustee Michael stated there was nothing new to report.

Open Communication

None

Safety Issues

None

RESOLUTION #18-157:  Motion by Michael to adjourn at 1:40 p.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

Oct 9, 2018 Meeting

PALMYRA TOWNSHIP TRUSTEES

October 9th, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting September 20, 2018 were approved as presented.

RESOLUTION #18-145: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

BILLS APPROVED AND PAID:

23116   CENTURYLINK MONTHLY SERVICE 200.49
23117   DOMINION EAST OHIO MONTHLY SERVICE 67.76
23118   QUALITY IP MONTHLY SERVICE/0FFICE 365 931.00
23119   OHIO EDISION MONTHLY SERVICE 361.38
23120   RICOH USA INC COPIER MAINTENANCE 14.17
23121   NORTH JACKSON HYDRAULICS INC RD REPAIRS 191.68
23122   UH GEAUGA MEDICAL CENTER PARAMEDIC PROGRAM TUITION 5,000.00
23123   UH EMS TRAINING & DISASTER EMT COURSE X 2 1,900.00
23124   PIPELINES INC RD SUPPLIES 485.00
23125   OTARMA SERVICE SENTER ANNUAL INSURANCE RENEWAL 19,232.00
23126   VERIZON WIRELESS MONTHLY SERVICE 43.89
23127   PETTIGREW HARDWARE & FEED FD REPAIRS 38.97
23128   SUZIE KRAUSS REIMBURSE BCI 36.00
23129   ANDRIA WILSON REIMBURSE BCI 36.00
23130   RICKY D BENNETT WAGES 09/16/18-09/30/18 457.75
23131   R. STEVEN COSS JR WAGES 09/16/18-09/30/18 1,746.69
23132   DONALD J LUTZ WAGES 09/16/18-09/30/18 492.73
23133   LINDSAY Y DAVIS WAGES 09/16/18-09/30/18 261.53
23134   MARK E. GARVIN WAGES 09/16/18-09/30/18 1,854.92
23135   CHELSEA L HARRIS WAGES 09/16/18-09/30/18 731.46
23136   NICHOLAS H SCHRECKENGOST WAGES 09/16/18-09/30/18 563.59
23137   KATHLEEN S. COFOJOHN SALARY 09/01/18-09/30/18 1,145.02
23138   JAMES H. DEFFENBAUGH SALARY 09/01/18-09/30/18 546.07
23139   ROBERT C DUNN SALARY 09/01/18-09/30/18 752.00
23140   HENRY A. MICHAEL SALARY 09/01/18-09/30/18 831.77
23141   SANDRA M. NUTTER SALARY 09/01/18-09/30/18 567.68
23142   CONRAD DISPOSAL INC MONTHLY SERVICE 44.00
23143   J & B MEDICAL SUPPLY EMS SUPPLIES 48.24
23144   COIA IMPLEMENT SALES RD REPAIRS 12.00
23145   BUREAU OF WORKERS’ COMP 2018 INSTALLMENT 254.52
23146   UH OCCUPATIONAL HEALTH PORTAGE NEW HIRE SCREENINGS/TESTS 195.00
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,563.25
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 524.87
EFT   OPERS MONTHLY PENSION 2,821.43
EFT   OP&F MONTHLY PENSION 1,942.74
EFT   OH DEPT JOB & FAM SERVICES 3RD QTR UNEMPLOYMENT TAX 33.91

FISCAL OFFICER REPORT

  1. Presented September bank reconciliations, PO’s, and BC’s.
  2. Reported September receipts were 22,361.98.
  3. Presented cemetery deed for signatures.
  4. Presented OTARMA insurance renewal for review and reported availability of 2018 MORE grant. Reported the TWP will receive a 2018 Capital Distribution for $1,316.19.

RESOLUTION #18-146: Motion by Michael to renew OTARMA liability insurance per proposal at a cost of $19,232, seconded by Dunn.

Roll Call:  Michael- yes, Dunn-yes, Deffenbaugh-yes.

  • Presented Farmers National Bank CD options for the Cemetery ASSN CD.

RESOLUTION #18-147: Motion by Dunn to invest the Cemetery Association Endowment in a 2-yr CD offered by Farmers National Bank at an effective rate 2.2% APY, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

Shawn Butson and Kolleen Crish from AT&T were present to explain how the First Responder Network Authority works for First Responders.  Shawn stated that the First Responders would have priority data for communication in this network.

Bill Steiner presented the Board with a sample survey card for curbside recycling for the Trustees to review.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented letter of interest for a zoning board position from Brad Vaughan.

RESOLUTION #18-148: Motion by Dunn to appoint Brad Vaughan to the Zoning Board of Commission term expiring 12/31/22, seconded by Michael.

Roll Call:  Dunn-yes, Michael-yes, Deffenbaugh-yes.

  • Discussed whether to close Jones Road or not for the winter and what dates to use.
  • Reported a citizen concern regarding green algae growing on fire station.  The product to remove the algae was presented.

TRUSTEE DEFFENBAUGH

  1. Reported we recycled 340 gallons of used motor oil and there was no charge.
  2. Received a citizen complaint concerning a resident possibly dealing drugs on the 3000 block of Jones Road. The PC Sherriff and PC Drug Task force were notified.

TRUSTEE DUNN

  1. Reported need to change time of meeting on 10/23/18.

RESOLUTION #18-149: Motion by Dunn to change the meeting time on October 23 from 9:30am to 1:00pm, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. No report received.

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #18-150: Motion by Michael to approve purchase of concrete at an estimated cost of $675 from Stamm concrete, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-151: Motion by Deffenbaugh to approve purchase of Battery Backup at an estimated cost of $52, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #18-152: Motion by Michael to adjourn at 8:13 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee