PALMYRA TOWNSHIP TRUSTEES

N0vember 13, 2018

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting October 23, 2018 were approved as presented.

RESOLUTION #18-158: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23165   RICKY D BENNETT WAGES 10/16/18-10/31/18 401.13
23166   R. STEVEN COSS JR WAGES 10/16/18-10/31/18 1,970.86
23167   DONALD J LUTZ WAGES 10/16/18-10/31/18 576.64
23168   LINDSAY Y DAVIS WAGES 10/16/18-10/31/18 253.63
23169   MARK E. GARVIN WAGES 10/16/18-10/31/18 2,221.49
23170   CHELSEA L HARRIS WAGES 10/16/18-10/31/18 533.36
23171   NICHOLAS H SCHRECKENGOST WAGES 10/16/18-10/31/18 683.44
23172   DARIN J WARD WAGES 10/16/18-10/31/18 201.90
23173   KATHLEEN S. COFOJOHN SALARY 10/01/18-10/31/18 1,145.02
23174   JAMES H. DEFFENBAUGH SALARY 10/01/18-10/31/18 546.07
23175   ROBERT C DUNN SALARY 10/01/18-10/31/18 752.00
23176   HENRY A. MICHAEL SALARY 10/01/18-10/31/18 831.77
23177   SANDRA M. NUTTER SALARY 10/01/18-10/31/18 567.68
23178   CENTURYLINK MONTHLY SERVICE 152.30
23179   DOMINION EAST OHIO MONTHLY SERVICE 101.42
23180   VOID VOID 0.00
23181   VERIZON WIRELESS MONTHLY SERVICE 43.87
23182   RICOH USA INC COPIER MAINTENANCE 10.96
23183   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 285.49
23184   BUREAU OF WORKERS’ COMPENSATION 2018 INSTALLMENT 419.99
23185   CLEARWATER SYSTEMS INC FD SUPPLIES 28.50
23186   MUNICIPAL EMERGENCY SERVICES FD SUPPLIES 333.36
23187   STAMM CONTRACTING FALL FOUNDATIONS CONCRETE 670.00
23188   PETTIGREW HARDWARE & FEED FD REPAIRS 45.90
23189   QUAILITY IP MONTHLY SERVICE/O365 931.00
23190   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 1,153.11
23191   ADVANCE AUTO PARTS REPAIRS 3500 25.72
23192   OHIO EDISON CO MONTHLY SERVICE 577.20
23193   CONRAD’S DISPOSAL INC MONTHLY SERVICE 44.00
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,578.27
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 531.14
EFT   OPERS MONTHLY PENSION 2,968.89
EFT   OP&F MONTHLY PENSION 2,606.58

FISCAL OFFICER REPORT

  1. Presented October bank reconciliations, PO’s, and BC’s.
  2. Reported October receipts were 21,982.16.
  3. Presented cemetery deed for signatures.
  4. Discussed the NOPEC Energized Community Grant

RESOLUTION #18-159: Motion by Deffenbaugh WHEREAS, the Township of Palmyra, Portage County Ohio (the “TOWNSHIP”) is a member of the Northeast Ohio Public Energy Council (“NOPEC”) and is eligible for one or more NOPEC Energized Community Grant(s) for 2018 (“NEC Grant(s)”) as provided for in the NEC Grant Program guidelines; and WHEREAS, the TOWNSHIP wishes to enter into a Grant Agreement with NOPEC, Inc. in the form attached to this Resolution to receive one or more NEC Grant(s) for 2018, and to authorize the Board to execute the Grant Agreement with NOPEC, Inc. in the form attached. NOW, THEREFORE, BE IT RESOLVED BY THE TOWNSHIP OF PALMYRA TRUSTEES, PORTAGE COUNTY, AND STATE OF OHIO, THAT:  SECTION 1.   This Board of Township Trustees, (the “Trustees”) finds and determines that it is in the best interest of the Township to accept the NEC Grant(s) for 2018 and authorizes the Board to execute the Grant Agreement with NOPEC, Inc. in the form attached.  SECTION 2.  This Board finds and determines that all formal actions of this Board concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Board and that all deliberations of this Board and of any committees that resulted in those formal actions were in meetings open to the public in compliance with the law, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael- yes.

  • Reported need to move November 27 meeting due to attending a required seminar. Discussed moving the December 25 scheduled meeting to another date as well.

RESOLUTION #18-160: Motion by Dunn to move the regular scheduled November 27 meeting to Thursday, November 29th at 9am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #18-161: Motion by Dunn to move the regular scheduled December 25 meeting to Thursday, December 27 at 9:30 am, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Discussed more options for rebuilding the Website.  Trustee Dunn is to get more information on another potential option.
  2. Presented Life Force Closure Authorizations.

RESOLUTION #18-162: Motion by Deffenbaugh that we sign and date closure authorizations for run number 17-0214, 17-0286 and forward to collection in accordance with Township policy regarding such EMS charges, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

  • Reported that he received a new poster from Poster Compliance and OH minimum wage increased effective January 1.
  • Received a citizen complaint concerning a tree hazard.  Steve is working with the County to have the hazard resolved.

TRUSTEE DUNN

  1. Would like to thank the residents of Palmyra Township for passing the 1 Mill fire Levy.
  2. Reported he was having issues setting up a Township Facebook page due to security issues. He has successfully set up a Township Twitter account. He will continue to work on Facebook page.
  3. Reported there were 50 participants and 10 trunks at the Trunk or Treat event at the park.  He considered this a great turnout despite the in climate weather.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report received which included new permits and updates on pending issues.

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.
  2. Discussed Turn around on Jones Road.

RESOLUTION #18-163: Motion by Dunn to approve purchase of approximately 2 tons of cold patch at an estimated cost of $200 from Tallmadge Asphalt, Seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, updates on personnel, and alarms.

RESOLUTION #18-164: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $354.11 from EMP and J & B Medical and to purchase two complete sets of turnout gear at an estimated cost of $4,780 from Fire Force and to approve cost of approximately $750 to remove existing two-way radio out of present 2011 and install into new 2011 on December 6, by Mitchell Communications, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Discussed the Marc’s grant opportunity.  Request Ryan Shackelford to attend next meeting to discuss why we need this radio system.

Open Communication

None

Safety Issues

None

RESOLUTION #18-165: Motion by Michael to adjourn at 8:29 p.m. seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee        

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