PALMYRA TOWNSHIP TRUSTEES

May 29, 2019

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on May 14, 2019 were approved as presented.

RESOLUTION #19-79: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23535   RICKY D BENNETT WAGES 05/01/19-05/15/19 493.32
23536   R. STEVEN COSS JR WAGES 05/01/19-05/15/19 1,818.84
23537   DONALD J LUTZ WAGES 05/01/19-05/15/19 505.93
23538   LINDSAY Y DAVIS WAGES 05/01/19-05/15/19 501.67
23539   MARK E. GARVIN WAGES 05/01/19-05/15/19 1,947.31
23540   CHELSEA L HARRIS WAGES 05/01/19-05/15/19 501.94
23541   GREYSON C HENDERSON WAGES 05/01/19-05/15/19 502.50
23542   NOLAN KETTLE WAGES 05/01/19-05/15/19 973.69
23543   LISA SCHRECKENGOST WAGES 05/01/19-05/15/19 21.32
23544   NICHOLAS H SCHRECKENGOST WAGES 05/01/19-05/15/19 173.48
23545   FARMERS NATIONAL BANK VISA PURCHASES 1,429.91
23546   TIME WARNER CABLE MONTHLY SERVICE 69.99
23547   VERIZON WIRELESS MONTHLY SERVICE 7.05
23548   CARROT-TOP INDUSTRIES INC PARK SUPPLIES 56.95
23549   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 946.06
23550   OHIO EDISON STREET LIGHTS 359.43

FISCAL OFFICER

  1. Requested approval of CPIM training plus reimbursement for mileage.

RESOLUTION #19-80: Motion by Michael to approve cost of Fiscal Officer CPIM for $100 training and reimbursement for mileage, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented 2018 Land Bank Annual Report.
  2. Discussed dates for advertising and opening bids for the Cemetery Chapel Building Project. While discussing the dates it was noted that meeting dates for 6/25/19 and 7/9/19 needed to be changed.

RESOLUTION #19-81: Motion by Michael to change the regularly scheduled meeting on June 25, 2019 at 9:30 am to June 20, 2019 at 7:00 pm, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-82: Motion by Dunn to advertise for three consecutive weeks bids and proposals for building the Cemetery Chapel with sealed bids being accepted until 5pm July 8, 2019 and will be opened July 8, 2019 at 7:00pm, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Would like to thank the road workers for a great job on getting the cemetery ready for Memorial day despite the weather the cemetery looked really nice.
  2. Reported the website is almost complete and he and Bob had training on Word Press.  The website is estimated to go online the first week of June.
  3. Reported he met with Tom Grund and his neighbor and Portage Soil & Water at his residence. .PC Soil and Water recommends he contact the Army Corps of Engineers for ideas.
  4. Reported a citizen complaint about flooding concerns on Wayland Rd.  Wayland Rd is  a county road and they should report the problem to the County.
  5. Reported John Trew is the new Superintendent at Portage County engineer’s office.  Butch Helmling has retired.
  6. Presented Life Force Closure Authorizations.

RESOLUTION #19-83: Motion by Deffenbaugh that we sign and date the closure authorization for run number 18-0004 and forward them to collection in accordance with Township Policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-84: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-350, 17-355 and 18-142 and write off the balances because this resident does not have insurance and therefore in accordance with township policy such EMS charges shall be written off, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported need for executive session to discuss personnel compensation and discipline.

TRUSTEE DUNN

  1. Reported that he also has been in contact with Tom Grund concerning the flooding problem and he contacted his personal attorney for ideas on what to do.  The attorney has recommended contacting the Army Corps of Engineers.  He also contacted the Health Department and will share the information with Tom after the meeting.
  2. Reported that we need pictures for the Website. If anyone has pictures that we could post on the website please pass them along.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #19-85: Motion by Michael to approve purchase of Round Up at an estimated cost of $75 from Deerfield Farms and #304 concrete at an estimated cost of $400 from Patrick Trucking and signs at an estimated cost of $300 from municipal signs, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

  1. No written report presented.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-86: Motion by Deffenbaugh that we enter into executive session to discuss employee compensation and violation of the rules, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

Trustee Michael call the meeting back to order at 7:37 pm.

Tim Paulus asked if the vacation policy has changed.  How could the fire chief take a three-week vacation?  The Trustees reported that Chief had comp time.

RESOLUTION #19-87:  Motion by Michael to adjourn at 7:38pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee               

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