PALMYRA TOWNSHIP TRUSTEES

May 14, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 23, 2019 were approved as presented.

Minutes from public hearing May 8, 2019 were approved as presented.

RESOLUTION #19-72: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23500   RICKY D BENNETT WAGES 04/16/19-04/30/19 523.42
23501   R. STEVEN COSS JR WAGES 04/16/19-04/30/19 1,818.84
23502   DONALD J LUTZ WAGES 04/16/19-04/30/19 431.46
23503   LINDSAY Y DAVIS WAGES 04/16/19-04/30/19 130.12
23504   MARK E. GARVIN WAGES 04/16/19-04/30/19 2,140.22
23505   CHELSEA L HARRIS WAGES 04/16/19-04/30/19 577.37
23506   GREYSON C HENDERSON WAGES 04/16/19-04/30/19 497.69
23507   LISA SCHRECKENGOST WAGES 04/16/19-04/30/19 160.10
23508   NICHOLAS H SCHRECKENGOST WAGES 04/16/19-04/30/19 251.91
23509   SHAWN A SCHRECKENGOST WAGES 04/16/19-04/30/19 351.18
23510   DANIEL R SHEETS WAGES 04/16/19-04/30/19 130.26
23456   KATHLEEN S. COFOJOHN SALARY 04/01/19-04/30/19 1,397.63
23512   JAMES H. DEFFENBAUGH SALARY 04/01/19-04/30/19 620.98
23513   ROBERT C DUNN SALARY 04/01/19-04/30/19 825.94
23514   HENRY A. MICHAEL SALARY 04/01/19-04/30/19 910.78
23515   SANDRA M. NUTTER SALARY 04/01/19-04/30/19 581.48
23516   CENTURYLINK MONTHLY SERVICE 154.44
23517   DOMINION EAST OHIO MONTHLY SERVICE 87.50
23518   QUALITY IP MAY SERVICE/OFFICE 365 931.00
23519   VERIZON WIRELESS MONTHLY SERVICE 43.88
23520   RICOH USA, INC COPIER MAINTENANCE 18.68
23521   VFIS OF OHIO OSFA A&A RENEWAL 880.00
23522   HARPER WELL & PUMP FD REPAIRS 2,692.00
23523   SEPTICLEAN FD REPAIRS 320.00.
23524   PROTAGE COUNTY TREASURER BUILDING PERMIT FEES 354.20
23525   PETTIGREW HARDWARE & FEED FD REPAIRS 107.89
23526   CONSTELLATION NEWENERGY MONTHLY SERVICE 85.34
23527   OHIO EDISON MONTHLY SERVICE 648.32
23528   ADVANCE AUTO PARTS FD/RD REPAIRS 75.55
23529   THE RECORD COURIER LEGAL NOTICES – PUBLIC HEARINGS 44.30  
23530   AYKTWIRJS ICCYOATUIBAK NEDUCUBE DRYG/ALC SCREEN – BWC INJURY 63.00
23531   PRAXAIR DISTRIBUTION INC EMS SUPPLIES 145.51
23532   CONRAD’S DISPOSAL MONTHLY SERVICE 69.00
23533   CARROT-TOP INDUSTRIES FLAGS 436.06
23534   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 243.72
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,354.10
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 550.39
EFT   OPERS MONTHLY PENSION 3,052.02
EFT   OP&F MONTHLY PENSION 2,230.88
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented April bank reconciliations and miscellaneous correspondence.
  2. April receipts were 12,098.33.
  3. Presented email from Jim Crawford who was requesting a position on the Board of Zoning Commission.

RESOLUTION #19-73: Motion by Michael to appoint Jim Crawford to position on Board of Zoning Commissions, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented 2018 Bridge Inspection report for review.
  2. Discussed bid template received from Chris Meduri.  Will do resolution later in meeting.

TRUSTEE DEFFENBAUGH

  1. Presented incident report involving an accident with 2017.
  2. Briefly discussed website. 

TRUSTEE DUNN

  1. Reported the Easter Egg Hunt went well despite the cold wet weather.  There were approximately 25 kids that participated with many volunteers from the Fire Department and Student volunteers earning service hours.
  2. Requested moving May 28 meeting.

RESOLUTION #19-74: Motion by Dunn to move May 28th meeting to Wednesday May 29 at 7:00 pm, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included new permits and updates on zoning applications and issues.

FIRE CHIEF

  1. Written report presented which included purchase requests, apparatus and equipment status.

RESOLUTION #19-75: Motion by Deffenbaugh to approve replacement of door on 2017 at an estimated cost of $200 plus shipping, and replace rear wheel seal at an estimated cost between $500 and $750 and to purchase cleaning supplies at an estimated cost of $2,013.50, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-76: Motion by Deffenbaugh to approve repair and replacement of squad bay door opener at an estimated cost of $1,725, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.
  2. Discussed advertising cemetery chapel building bid requirements.

RESOLUTION #19-77: Motion by Dunn to advertise 3 consecutive weeks once per week unless ORC is lesser for advertisement requirements for a building, bids must be received by 5pm on June 11 and will be opened June 11, 2019 at 7pm at the regularly scheduled trustee meeting, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Safety Issues

Tom Grund and Dave Whitt were present to ask for advice regarding an issue with a neighbor who has been excavating and changing the flow of a creek causing issues including flooding, damage to foundation and sanitary sewer to their properties.  Tom Grund brought this up a year ago and went to the PC Soil and Water and was told it was a civil issue even though the neighbor is not permitted to change the flow of a creek.  After a brief discussion the Trustees recommended they contact their insurance agent, a Portage County Commissioner and the Health Department.

Open Communication

None

RESOLUTION #19-78: Motion by Michael to adjourn at 8:01 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

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