PALMYRA TOWNSHIP TRUSTEES

March 26, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 12, 2019 were approved as presented.

RESOLUTION #19-50: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23411   RICKY D BENNETT WAGES 03/01/19-03/15/19 435.85
23412   R. STEVEN COSS JR WAGES 03/01/19-03/15/19 1,899.41
23413   DONALD J LUTZ WAGES 03/01/19-03/15/19 451.77
23414   MARK E. GARVIN WAGES 03/01/19-03/15/19 2,008.23
23415   CHELSEA L HARRIS WAGES 03/01/19-03/15/19 385.09
23416   NICHOLAS H SCHRECKENGOST WAGES 03/01/19-03/15/19 429.06
23417   SHAWN A SCHRECKENGOST WAGES 03/01/19-03/15/19 632.46
23418   DANIEL SHEETS WAGES 03/01/19-03/15/19 255.12
23419   CONRAD’S DISPOSAL INC MONTHLY SERVICE 69.00
23420   FARMERS NATIONAL BANK VISA PURCHASES 663.00
23421   OHIO EDISON MONTHLY SERVICE 627.58
23422   TIME WARNER CABLE MONTHLY SERVICE 69.99
23423   VERIZON WIRELESS MONTHLY SERVICE 7.07
23424   MORTON SALT INC ROAD SALT 1,365.12
23425   AA LUKETIC & ASSOCIATES INC UPDATE CHAPEL DRAWINGS 540.00
23426   MIKE TRICKETT PEWS CHAPEL 400.00
23427   PORTAGE COUNTY HAZMAT 2019 SUPPORT 612.99
23428   PORTAGE COUNTY USAR TEAM 2019 SUPPORT 58.38
23429   CITY OF AKRON FD TRAINING ACADEMY SAFETY OFFICER TRAINING 750.00
23430   BOB SUMEREL TIRE CO REPAIRS 3500 21.45
23431   MITCHELL COMMUNICATIONS INC REPORGRAM RADIOS 547.25
23432   DENNIS & LINDA LEWIS FIRE LOSS INSURANCE CLAIM 30,381.16
23433   RYAN OAKS REIMBURSE BACKGROUND CHECK 36.00
23434   BETINA OAKS REIMBURSE BACKGROUND CHECK 36.00
23435   OHIO EDISON STREET LIGHTS 357.92
23436   VOID VOID 0.00
23437   PALMYRA LITTLE VILLAGE SHOPPER FUEL 889.94
23438   MCMASTER-CARR STATION REPAIRS 399.17
23439   RICOH USA INC COPIER MAINTENANCE 11.12

FISCAL OFFICER

  1. Presented P.O.’s and B.C’S and miscellaneous correspondence.
  2. Reported need to amend resolution 19-26.

RESOLUTION #19-51: Motion by Michael to amend Resolution 19-26 to increase McMaster cost to include shipping in the amount of $75.06 totaling $399.17 seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Presented Resolution to participate in ODOT Winter Road Salt Agreement.

RESOLUTION #19-52: Motion by Dunn WHEREAS, the Palmyra Township, Portage County the following terms and conditions in its participation of the ODOT road salt contract:  

a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and 

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and

d. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its above-requested salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 19 by 12:00 p.m. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract: Seconded by Deffenbaugh

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Presented PC solid Waste Management Resolution to Adopt the Solid Waste Management Plan for Portage County Waste Management District.

RESOLUTION #19-53: Motion by Deffenbaugh WHEREAS, the Palmyra Township is located within the jurisdiction of the Portage County Solid Waste Management District (District). WHEREAS, the District Policy Committee prepared and adopted a final draft of the Solid Waste Management Plan in accordance with Ohio Revised Code Sections 3734.53 3734.54 and 3734.55. WHEREAS, District provided a copy of the Draft Final Solid Waste Management Plan for ratification to each of the legislative authorities of the District. WHEREAS, the Palmyra Township must decide whether it approves of said Solid Waste Management Plan within ninety days of receipt of the Final Draft Plan. NOW, Therefore, Be It Resolved by the board of trustees of Palmyra township;

1. The Palmyra Township approves the Portage  County Solid Waste Management Plan

The Clerk is hereby directed to send the District a copy of this resolution to the attention of William G. Steiner, II Director, Portage County Solid Waste Management District, 3588 Mogadore Rd., Kent, OH  44240.

  • That it is found and determined that all formal actions of this Board of Trustees concerning and relating to the passage of this resolution/ordinance were adopted in an open meeting of this Board of Trustees and of any of its committees that resulted in such formal actions were in meetings open to the public in compliance with all legal requirements including Sections 121.22 of the Ohio Revised Code. Motion seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported to amend permanent appropriations to increase appropriations in Fund 1000 by $21,179.00

RESOLUTION #19-54: Motion by Dunn to amend permanent appropriations by increasing general fund appropriations as follows: 1000-110-111 by $3,400 and 1000-110-121 by $3,120 and 1000-110-211 by $1,100 and 1000-110-213 by $100 and 1000-760-730 by $13,459, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

Wesley Willis of XCom Ohio LLC of Rootstown was present to discuss building the new website.  Wesley if hired the website would be built using Word Press and would include security. Wesley presented two payment options one being a lump sum of $2,800 paid 50/50 increments with fixes included for 3 months. Any support after the first three months would be billed at $75 per hour or for emergencies a rate of $125 per hour.  The other option included a onetime fee of $600 and $95 a month to maintain the website.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported we received the permit for the semi-public wastewater treatment plant.

TRUSTEE DEFFENBAUGH

  1. Reviewed driving records.
  2. Presented list of items to be removed from inventory.

RESOLUTION #19-55: Motion by Deffenbaugh To remove Stihl Chain Saw, Siren, JD Tractor, Gallion Road Grader, Stair chair and 2003 Squad from inventory, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.
  2. Discussed if we were ready to bid the Cemetery Chapel.  Trustee Michael will contact new assistant prosecuting attorney to go over bid dates and requirements.
  3. Reported he had to attend a hearing for the Chapel restroom along with the building department April 2 at 8:30 am.

RESOLUTION #19-56: Motion by Dunn to approve purchase of edging for playground material at an estimated cost of $250 and to purchase filters and blades for mowers at an estimated cost of $300, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF (left meeting for a call)

  1. Written report presented which included purchase requests, personnel and apparatus status and grant updates.

RESOLUTION #19-57: Motion by Michael to approve purchase of siren repairs at an cost of $65.74 and repairs 2 portables at an estimated cost of $258 and repair parts for air trailer at an estimated cost of $65.40, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-58:  Motion by Michael to adjourn at 10:32 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

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