PALMYRA TOWNSHIP TRUSTEES

March 12, 2019

Regular meeting called to order at 7:06 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Vice Chairman Deffenbaugh requested a moment of silence for the Henry Michael family as they go through this difficult time.

Minutes from regular meeting February 26, 2019 were approved as presented.

RESOLUTION #19-42: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23378   RICKY D BENNETT WAGES 02/16/19-02/28/19 411.22
23379   R. STEVEN COSS JR WAGES 02/16/19-02/28/19 1,938.51
23380   DONALD J LUTZ WAGES 02/16/19-02/28/19 337.02
23381-23384   VOID VOID 0.00
23385   MARK E. GARVIN WAGES 02/16/19-02/28/19 1,650.90
23386   CHELSEA L HARRIS WAGES 02/16/19-02/28/19 913.39
23387   NICHOLAS H SCHRECKENGOST WAGES 02/16/19-02/28/19 306.66
23388   DANIEL R SHEETS WAGES 02/16/19-02/28/19 130.26
23389   VOID VOID 0.00
23390   KATHLEEN S. COFOJOHN SALARY 02/01/19-02/28/19 1,148.10
23391   JAMES H. DEFFENBAUGH SALARY 02/01/19-02/28/19 547.29
23392   ROBERT C DUNN SALARY 02/01/19-02/28/19 753.62
23393   HENRY A. MICHAEL SALARY 02/01/19-02/28/19 828.99
23394   SANDRA M. NUTTER SALARY 02/01/19-02/28/19 581.48
23395   CENTURYLINK MONTHLY SERVICE 156.17
23396   DOMINION EAST OHIO MONTHLY SERVICE 148.25
23397   RICOH USA INC COPIER MAINTENANCE 11.19
23398   QUALITY IP APRIL SERVICE/OFFICE 365 931.00
23399   PORTAGE CTY COM. HEALTH DISTRICT PERMIT FEES 275.00
23400   VERIZON WIRELESS MONTHLY SERVICE 43.88
23401   CLEARWATER SYSTEMS INC FD SUPPLIES 132.13
23402   PETTIGREW HARDWARE RD SUPPLIES 14.07
23403   MORTON SALT, INC ROAD SALT 2,560.58
23404   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 607.73
23405   COIA IMPLEMENT SALES INC RD CHAIN SAW REPAIRS 87.85
23406   CITY OF RAVENNA DISPATCH FEES 3,825.00
23407   THE RECORD COURIER ZONING PUBLIC HEARING LEGAL NOTICE 27.35
23408   ADVANCE AUTO PARTS RD SUPPLIES 33.91
23409   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 3.00
23410   CONSTELLATION NEWENERGY NATURAL GAS SUPPLIER – OH 948.31
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 4,036.82
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 617.56
EFT   OPERS MONTHLY PENSION 2,899.70
EFT   OP&F MONTHLY PENSION 2,121.49
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented February bank reconciliations.
  2. Reported February receipts were $29,472.07.
  3. Presented miscellaneous correspondence.
  4. Presented options to invest cemetery CD.

RESOLUTION #19-43: Motion by Dunn to invest $2,500 in 2 year Public Funds CD at rate of .5% at Farmers National Bank, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

  • Reported need to amend 2019 Temporary appropriations within fund 1000.

RESOLUTION #19-44: Motion by Deffenbaugh to temporary appropriations within Fund 1000 to increase 1000-110-111 by $150 and decrease 1000-110-211 by $150, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

Bill Steiner was present to report on the Portage County Solid Waste Management District’s Solid Waste Plan Update.  Bill also discussed the Tire Cleanup program changes to limit 10 tires per vehicle and to limit types of tires to be collected.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

  1. Briefly discussed website.  Will have Xcom come to next meeting to discuss options.
  2. Reported he reviewed Standard Operating Policies Guidelines 2011 Security Camera Use

RESOLUTION #19-45: Motion by to approve Standard Operating Policies Guidelines 2011 Security Camera Use., seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

  • Reported that Brett Bencze will be taking over duties representing the Townships for the Prosecutor’s office.
  • Reported that the zoning members list has been updated and will be posted.
  • Asked if Spring Clean Up can be scheduled.

RESOLUTION #19-46: Motion by Dunn to set Spring Cleanup for June 7 from 7:30 am to 6 pm and June 8 from 7:30 am to 12 pm, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

TRUSTEE DUNN

  1. On behalf of the Palmyra Township Board of Trustees, Fiscal Officer, Fire Department and Road Department we would like to send the Henry Michael family our condolences.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. No report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included purchase/training requests, personnel updates and alarms.

RESOLUTION #19-47: Motion by Dunn to send Shawn Schreckengost, Chelsea Harris and Mark Garvin to Safety Officers course at Akron Fire Training Center at a cost of $250 each plus cost of books, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-48: Motion by Deffenbaugh to hire Betina Oaks and Ryan Oaks with no certifications and to hire Nicholas Lansinger FFII to the fire department pending physical, drug screen and background checks seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

Open Communication

Barb Tittle from Kent was at the meeting because she was interested in knowing what was going on around the county.

Safety Issues

None

RESOLUTION #19-49: Motion by Deffenbaugh to adjourn at 7:58 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

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