June 20 2019 meeting

PALMYRA TOWNSHIP TRUSTEES

June 20, 2019

Regular Meeting called to order at 7:02 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present. 

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 11, 2019 were approved as presented.

RESOLUTION #19-96: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes.

Chairman Michael entered the meeting.

BILLS APPROVED AND PAID:

23591 RICKY D BENNETT WAGES 06/01/19-06/15/19 671.16
23592 R. STEVEN COSS JR WAGES 06/01/19-06/15/19 1,962.90
23593 DONALD J LUTZ WAGES 06/01/19-06/15/19 681.94
23594 LINDSAY Y DAVIS WAGES 06/01/19-06/15/19 617.76
23595 MARK E. GARVIN WAGES 06/01/19-06/15/19 2,016.34
23596 CHELSEA L HARRIS WAGES 06/01/19-06/15/19 639.71
23597 GREYSON C HENDERSON WAGES 06/01/19-06/15/19 132.32
23598 NOLAN KETTLE WAGES 06/01/19-06/15/19 253.59
23599 SHAWN A
SCHRECKENGOST
WAGES 06/01/19-06/15/19 250.66
23600 BRANDON C ZACK WAGES 06/01/19-06/15/19 39.25
23601 OHIO EDISON MONTHLY SERVICE 642.72
23602 BIERY’S GARAGE DOOR STATION REPAIRS 1,725.00
23603 FARMERS NATIONAL
BANK
VISA PURCHASES 619.86
23604 FIRE FORCE MSA SUPPLIES 55.00
23605 SCOTT DISPOSAL 2019 CLEAN UP 5,388.95
23606 VERIZON WIRELESS  MONTHLY SERVICE 7.05
23607 PALMYRA LITTLE
VILLAGE SHOPPER
FUEL PURCHASES 859.52
23608 TIME WARNER CABLE MONTHLY SERVICE 69.99
23609 CONRAD’S DISPOSAL MONTHLY SERVICE 69.00
23610 LIFE FORCE MANAGEMENT INC MONTHLY SERVICE 215.07

FISCAL OFFICER

  1. Presented trustees with the recommendation from the Zoning commission to rezone NE corner of I76 and SR225.

RESOLUTION #19-97: Motion by Michael to set public hearing on whether to rezone NE corner of I76 and SR 225 from residential to commercial on July 8, 2019 at 6:30p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-98: Motion by Deffenbaugh to hire Brandon Zack to help with Township Cleanup at a rate of $8.55 per hour effective June 6, 2019, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported the website is almost complete but it is taking longer to post all the minutes on the website then they thought.
  2. Reported there has been no bids on the bleachers on Ebay.
  3. Reported we recycled 434 lbs of electronics at cleanup and presented a check for $26.46 from Akron Canton Computer Recycling LLC.

TRUSTEE DUNN

  1. Reported he did email Dawn at Portage Recycling and that she would let him know when they are ready to mail survey to residents.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

  1. Written report presented which included upcoming projects, completed projects and issues.

RESOLUTION #19-99: Motion by Michael to proceed with chip seal project pending approval from prosecutor’s office and if it is limited to 45K then we will proceed with chip seal of Henderson and Jones roads, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which includes purchase requests and personnel, equipment training and grant updates.

RESOLUTION #19-100: Motion by Michael to approve purchase of 3 pairs of turnout boots at an estimated cost of $900 plus shipping and approve hose and ladder testing at an estimated cost of $1,500 and to purchase EMS supplies at an estimated cost of $498.22, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-101:  Motion by Michael to adjourn at 7:34pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

June 11 2019 meeting

PALMYRA TOWNSHIP TRUSTEES

June 11, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting May 29, 2019 were approved as presented.

RESOLUTION #19-88: Motion by Deffenbaugh to approve and pay the bills, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23551 RICKY D BENNETT WAGES 05/16/19-05/31/19 534.38
23552 R. STEVEN COSS JR WAGES 05/16/19-05/31/19 2,136.20
23553 DONALD J LUTZ WAGES 05/16/19-05/31/19 500.52
23554 MATTHEW K BENNETT RESPONDER TIME 269.41
23555 CHARLES D CAMPBELL RESPONDER TIME 188.69
23556 LINDSAY Y DAVIS WAGES 05/16/19-05/31/19 673.34
23557 MARK E. GARVIN WAGES 05/16/19-05/31/19 1,691.50
23558 CHELSEA L HARRIS WAGES 05/16/19-05/31/19 950.13
23559 GREYSON C HENDERSON WAGES 05/16/19-05/31/19 386.92
23560 BRIAN K KELDERHOUSE RESPONDER TIME 63.88
23561 NOLAN KETTLE RESPONDER TIME 90.42
23562 LISA SCHRECKENGOST RESPONDER TIME 45.14
23563 NICHOLAS H
SCHRECKENGOST
WAGES 05/16/19-05/31/19 170.30
23564 SHAWN A
SCHRECKENGOST
WAGES 05/16/19-05/31/19 442.42
23565 RYAN S SHANKLE RESPONDER TIME 125.60
23566 KATHLEEN S.
COFOJOHN
SALARY 05/01/19-05/31/19 1,397.63
23567 JAMES H.
DEFFENBAUGH
SALARY 05/01/19-05/31/19 620.98
23568 ROBERT C DUNN SALARY 05/01/19-05/31/19 825.94
23569 HENRY A. MICHAEL SALARY 05/01/19-05/31/19 910.78
23570 SANDRA M. NUTTER SALARY 05/01/19-05/31/19 581.48
23571 FLORIDA STATE DISBURSEMENT UNIT GARNISHMENT 118.64
23572 CENTURYLINK MONTHLY SERVICE 165.63
23573 DOMINION EAST OHIO MONTHLY SERVICE 75.64
23574 QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23575 CONSTELLATION NEWENERGY MONTHLY SERVICE 31.86
23576 VERIZON WIRELESS MONTHLY SERVICE 43.86
23577 RICOH USA, INC COPIER MAINTENANCE 9.17
23578 TREASURER OF STATE QTRLY UAN FEES 762.00
23576 CITY OF RAVENNA QTRLY DISPATCH FEES 3,825.00
23580 PETTIGREW HARDWARE FD REPAIRS 4.48
23581 CLEARWATER SYSTEMS INC FD SUPPLIES 40.00
23582 ESO SOLUTIONS INC FIREHOUSE SOFTWARE 360.00
23583 LEPPO EQUIPMENT RD REPAIRS 68.40
23584 BIERY’S GARAGE DOORS STATION REPAIRS 250.00
23585 CHARLIE’S DRAIN
SERVICE
STATION REPAIRS 130.00
23586 SUZIE KRAUS REPLACE CK#23128 10/09/18 36.00
23587 LINDA OSBORN REIMBURSE
OVERPMT
50.00
23588 COIA IMPLEMENT
SALES
RD REPAIRS 15.28
23589 UH OCCUPATIONAL
HEALTH
ODOT ALCOHOL TEST 35.00
23590 GAMETIME C/O DAVID WILLIAMS ASSOC PLAYGROUND
EQUIPMENT
17,587.63
EFTPS UNITED STATES
TREASURY
PAYROLL
WITHHOLDING TAX
3,730.97
EFT TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 515.71
EFT OPERS MONTHLY PENSION 3,191.12
EFT OP&F MONTHLY PENSION 1,942.74
EFT BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented May bank reconciliations and PO’s ad BC’s.
  2. May receipts were $48,767.63.
  3. Presented Draft 2020 Budget for review.

RESOLUTION #19-89: Motion by Dunn to set budget hearing July 8, 2019 at 7:00 pm with bid opening and regular meeting to follow, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported that the TWP Cleanup went very well.

TRUSTEE DEFFENBAUGH

  1. Reported that he put the Bleachers for sale on Ebay for 10 days.
  2. Reported he received an email from Portage County Land Bank.  They would like to take the house next to where the mote was located down if the Trustees agree. 

RESOLUTION #19-90: Motion by Dunn to make 10260 Tallmadge Rd a demo priority to the PC Land Bank, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Reported they had not heard anything regarding the curbside recycling survey.  Bob will contact Bill Steiner.
  • Reported they have not heard anything regarding the website. Something must be up.

TRUSTEE DUNN

  1. Reported he received an anonymous $50 donation to go toward the cemetery building chapel.
  2. Would like to publicly thank Steve and the road department and Chief and the fire Department for their hard work on the cleanup. There were 325 vehicles counted which is the third most vehicles for a cleanup event.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included new permits and updates on zoning applications and issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-91: Motion by Michael to repair us mower at an estimated cost of $1100 from Leppo Equipment, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-92: Motion by Michael to request estimate for Portage County Engineer to chip & seal Henderson and Jones Road and fire Department parking lot, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel updates, apparatus, equipment status and grant updates.

RESOLUTION #19-93: Motion by Michael to approve snaking out main building drain line to septic at a cost of $130 and repair overhead garage door lower bays at an estimated cost of $400 and purchase a new garage door closer for lower bay door at an estimated cost of $1,575 and to renew firehouse software at an estimated cost of $360 and to replace motor controller for stair chair at an estimated cost of $3,101.81, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-94: Motion by Michael to enter into Cooperation Agreement for Wildland Fire Suppression, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Safety Issues

Chief Garvin reported a complaint about a house on 225 with asbestos shingles. Reported there are squatters living there. Asked if house could be torn down by the PC Land Bank.  Trustees reported taxes are paid so the house is not eligible for the program.  Need to report the squatters to someone.

Open Communication

None

RESOLUTION #19-95: Motion by Michael to adjourn at 7:47 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee