June 20 2019 meeting

PALMYRA TOWNSHIP TRUSTEES

June 20, 2019

Regular Meeting called to order at 7:02 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present. 

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on June 11, 2019 were approved as presented.

RESOLUTION #19-96: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes.

Chairman Michael entered the meeting.

BILLS APPROVED AND PAID:

23591 RICKY D BENNETT WAGES 06/01/19-06/15/19 671.16
23592 R. STEVEN COSS JR WAGES 06/01/19-06/15/19 1,962.90
23593 DONALD J LUTZ WAGES 06/01/19-06/15/19 681.94
23594 LINDSAY Y DAVIS WAGES 06/01/19-06/15/19 617.76
23595 MARK E. GARVIN WAGES 06/01/19-06/15/19 2,016.34
23596 CHELSEA L HARRIS WAGES 06/01/19-06/15/19 639.71
23597 GREYSON C HENDERSON WAGES 06/01/19-06/15/19 132.32
23598 NOLAN KETTLE WAGES 06/01/19-06/15/19 253.59
23599 SHAWN A
SCHRECKENGOST
WAGES 06/01/19-06/15/19 250.66
23600 BRANDON C ZACK WAGES 06/01/19-06/15/19 39.25
23601 OHIO EDISON MONTHLY SERVICE 642.72
23602 BIERY’S GARAGE DOOR STATION REPAIRS 1,725.00
23603 FARMERS NATIONAL
BANK
VISA PURCHASES 619.86
23604 FIRE FORCE MSA SUPPLIES 55.00
23605 SCOTT DISPOSAL 2019 CLEAN UP 5,388.95
23606 VERIZON WIRELESS  MONTHLY SERVICE 7.05
23607 PALMYRA LITTLE
VILLAGE SHOPPER
FUEL PURCHASES 859.52
23608 TIME WARNER CABLE MONTHLY SERVICE 69.99
23609 CONRAD’S DISPOSAL MONTHLY SERVICE 69.00
23610 LIFE FORCE MANAGEMENT INC MONTHLY SERVICE 215.07

FISCAL OFFICER

  1. Presented trustees with the recommendation from the Zoning commission to rezone NE corner of I76 and SR225.

RESOLUTION #19-97: Motion by Michael to set public hearing on whether to rezone NE corner of I76 and SR 225 from residential to commercial on July 8, 2019 at 6:30p.m., seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-98: Motion by Deffenbaugh to hire Brandon Zack to help with Township Cleanup at a rate of $8.55 per hour effective June 6, 2019, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Nothing to report at this time.

TRUSTEE DEFFENBAUGH

  1. Reported the website is almost complete but it is taking longer to post all the minutes on the website then they thought.
  2. Reported there has been no bids on the bleachers on Ebay.
  3. Reported we recycled 434 lbs of electronics at cleanup and presented a check for $26.46 from Akron Canton Computer Recycling LLC.

TRUSTEE DUNN

  1. Reported he did email Dawn at Portage Recycling and that she would let him know when they are ready to mail survey to residents.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

  1. Written report presented which included upcoming projects, completed projects and issues.

RESOLUTION #19-99: Motion by Michael to proceed with chip seal project pending approval from prosecutor’s office and if it is limited to 45K then we will proceed with chip seal of Henderson and Jones roads, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which includes purchase requests and personnel, equipment training and grant updates.

RESOLUTION #19-100: Motion by Michael to approve purchase of 3 pairs of turnout boots at an estimated cost of $900 plus shipping and approve hose and ladder testing at an estimated cost of $1,500 and to purchase EMS supplies at an estimated cost of $498.22, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-101:  Motion by Michael to adjourn at 7:34pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

June 11 2019 meeting

PALMYRA TOWNSHIP TRUSTEES

June 11, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting May 29, 2019 were approved as presented.

RESOLUTION #19-88: Motion by Deffenbaugh to approve and pay the bills, seconded by Michael.

Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23551 RICKY D BENNETT WAGES 05/16/19-05/31/19 534.38
23552 R. STEVEN COSS JR WAGES 05/16/19-05/31/19 2,136.20
23553 DONALD J LUTZ WAGES 05/16/19-05/31/19 500.52
23554 MATTHEW K BENNETT RESPONDER TIME 269.41
23555 CHARLES D CAMPBELL RESPONDER TIME 188.69
23556 LINDSAY Y DAVIS WAGES 05/16/19-05/31/19 673.34
23557 MARK E. GARVIN WAGES 05/16/19-05/31/19 1,691.50
23558 CHELSEA L HARRIS WAGES 05/16/19-05/31/19 950.13
23559 GREYSON C HENDERSON WAGES 05/16/19-05/31/19 386.92
23560 BRIAN K KELDERHOUSE RESPONDER TIME 63.88
23561 NOLAN KETTLE RESPONDER TIME 90.42
23562 LISA SCHRECKENGOST RESPONDER TIME 45.14
23563 NICHOLAS H
SCHRECKENGOST
WAGES 05/16/19-05/31/19 170.30
23564 SHAWN A
SCHRECKENGOST
WAGES 05/16/19-05/31/19 442.42
23565 RYAN S SHANKLE RESPONDER TIME 125.60
23566 KATHLEEN S.
COFOJOHN
SALARY 05/01/19-05/31/19 1,397.63
23567 JAMES H.
DEFFENBAUGH
SALARY 05/01/19-05/31/19 620.98
23568 ROBERT C DUNN SALARY 05/01/19-05/31/19 825.94
23569 HENRY A. MICHAEL SALARY 05/01/19-05/31/19 910.78
23570 SANDRA M. NUTTER SALARY 05/01/19-05/31/19 581.48
23571 FLORIDA STATE DISBURSEMENT UNIT GARNISHMENT 118.64
23572 CENTURYLINK MONTHLY SERVICE 165.63
23573 DOMINION EAST OHIO MONTHLY SERVICE 75.64
23574 QUALITY IP MONTHLY SERVICE/OFFICE 365 931.00
23575 CONSTELLATION NEWENERGY MONTHLY SERVICE 31.86
23576 VERIZON WIRELESS MONTHLY SERVICE 43.86
23577 RICOH USA, INC COPIER MAINTENANCE 9.17
23578 TREASURER OF STATE QTRLY UAN FEES 762.00
23576 CITY OF RAVENNA QTRLY DISPATCH FEES 3,825.00
23580 PETTIGREW HARDWARE FD REPAIRS 4.48
23581 CLEARWATER SYSTEMS INC FD SUPPLIES 40.00
23582 ESO SOLUTIONS INC FIREHOUSE SOFTWARE 360.00
23583 LEPPO EQUIPMENT RD REPAIRS 68.40
23584 BIERY’S GARAGE DOORS STATION REPAIRS 250.00
23585 CHARLIE’S DRAIN
SERVICE
STATION REPAIRS 130.00
23586 SUZIE KRAUS REPLACE CK#23128 10/09/18 36.00
23587 LINDA OSBORN REIMBURSE
OVERPMT
50.00
23588 COIA IMPLEMENT
SALES
RD REPAIRS 15.28
23589 UH OCCUPATIONAL
HEALTH
ODOT ALCOHOL TEST 35.00
23590 GAMETIME C/O DAVID WILLIAMS ASSOC PLAYGROUND
EQUIPMENT
17,587.63
EFTPS UNITED STATES
TREASURY
PAYROLL
WITHHOLDING TAX
3,730.97
EFT TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 515.71
EFT OPERS MONTHLY PENSION 3,191.12
EFT OP&F MONTHLY PENSION 1,942.74
EFT BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented May bank reconciliations and PO’s ad BC’s.
  2. May receipts were $48,767.63.
  3. Presented Draft 2020 Budget for review.

RESOLUTION #19-89: Motion by Dunn to set budget hearing July 8, 2019 at 7:00 pm with bid opening and regular meeting to follow, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Reported that the TWP Cleanup went very well.

TRUSTEE DEFFENBAUGH

  1. Reported that he put the Bleachers for sale on Ebay for 10 days.
  2. Reported he received an email from Portage County Land Bank.  They would like to take the house next to where the mote was located down if the Trustees agree. 

RESOLUTION #19-90: Motion by Dunn to make 10260 Tallmadge Rd a demo priority to the PC Land Bank, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Reported they had not heard anything regarding the curbside recycling survey.  Bob will contact Bill Steiner.
  • Reported they have not heard anything regarding the website. Something must be up.

TRUSTEE DUNN

  1. Reported he received an anonymous $50 donation to go toward the cemetery building chapel.
  2. Would like to publicly thank Steve and the road department and Chief and the fire Department for their hard work on the cleanup. There were 325 vehicles counted which is the third most vehicles for a cleanup event.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included new permits and updates on zoning applications and issues.

ROAD SUPERVISOR

  1. Written report presented which included upcoming projects, completed projects and purchase requests.

RESOLUTION #19-91: Motion by Michael to repair us mower at an estimated cost of $1100 from Leppo Equipment, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-92: Motion by Michael to request estimate for Portage County Engineer to chip & seal Henderson and Jones Road and fire Department parking lot, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel updates, apparatus, equipment status and grant updates.

RESOLUTION #19-93: Motion by Michael to approve snaking out main building drain line to septic at a cost of $130 and repair overhead garage door lower bays at an estimated cost of $400 and purchase a new garage door closer for lower bay door at an estimated cost of $1,575 and to renew firehouse software at an estimated cost of $360 and to replace motor controller for stair chair at an estimated cost of $3,101.81, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-94: Motion by Michael to enter into Cooperation Agreement for Wildland Fire Suppression, seconded by Dunn.

Roll Call:  Michael-yes, Dunn-yes, Deffenbaugh-yes.

Safety Issues

Chief Garvin reported a complaint about a house on 225 with asbestos shingles. Reported there are squatters living there. Asked if house could be torn down by the PC Land Bank.  Trustees reported taxes are paid so the house is not eligible for the program.  Need to report the squatters to someone.

Open Communication

None

RESOLUTION #19-95: Motion by Michael to adjourn at 7:47 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

May 29, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

May 29, 2019

Regular Meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on May 14, 2019 were approved as presented.

RESOLUTION #19-79: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23535   RICKY D BENNETT WAGES 05/01/19-05/15/19 493.32
23536   R. STEVEN COSS JR WAGES 05/01/19-05/15/19 1,818.84
23537   DONALD J LUTZ WAGES 05/01/19-05/15/19 505.93
23538   LINDSAY Y DAVIS WAGES 05/01/19-05/15/19 501.67
23539   MARK E. GARVIN WAGES 05/01/19-05/15/19 1,947.31
23540   CHELSEA L HARRIS WAGES 05/01/19-05/15/19 501.94
23541   GREYSON C HENDERSON WAGES 05/01/19-05/15/19 502.50
23542   NOLAN KETTLE WAGES 05/01/19-05/15/19 973.69
23543   LISA SCHRECKENGOST WAGES 05/01/19-05/15/19 21.32
23544   NICHOLAS H SCHRECKENGOST WAGES 05/01/19-05/15/19 173.48
23545   FARMERS NATIONAL BANK VISA PURCHASES 1,429.91
23546   TIME WARNER CABLE MONTHLY SERVICE 69.99
23547   VERIZON WIRELESS MONTHLY SERVICE 7.05
23548   CARROT-TOP INDUSTRIES INC PARK SUPPLIES 56.95
23549   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 946.06
23550   OHIO EDISON STREET LIGHTS 359.43

FISCAL OFFICER

  1. Requested approval of CPIM training plus reimbursement for mileage.

RESOLUTION #19-80: Motion by Michael to approve cost of Fiscal Officer CPIM for $100 training and reimbursement for mileage, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Presented 2018 Land Bank Annual Report.
  2. Discussed dates for advertising and opening bids for the Cemetery Chapel Building Project. While discussing the dates it was noted that meeting dates for 6/25/19 and 7/9/19 needed to be changed.

RESOLUTION #19-81: Motion by Michael to change the regularly scheduled meeting on June 25, 2019 at 9:30 am to June 20, 2019 at 7:00 pm, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-82: Motion by Dunn to advertise for three consecutive weeks bids and proposals for building the Cemetery Chapel with sealed bids being accepted until 5pm July 8, 2019 and will be opened July 8, 2019 at 7:00pm, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Would like to thank the road workers for a great job on getting the cemetery ready for Memorial day despite the weather the cemetery looked really nice.
  2. Reported the website is almost complete and he and Bob had training on Word Press.  The website is estimated to go online the first week of June.
  3. Reported he met with Tom Grund and his neighbor and Portage Soil & Water at his residence. .PC Soil and Water recommends he contact the Army Corps of Engineers for ideas.
  4. Reported a citizen complaint about flooding concerns on Wayland Rd.  Wayland Rd is  a county road and they should report the problem to the County.
  5. Reported John Trew is the new Superintendent at Portage County engineer’s office.  Butch Helmling has retired.
  6. Presented Life Force Closure Authorizations.

RESOLUTION #19-83: Motion by Deffenbaugh that we sign and date the closure authorization for run number 18-0004 and forward them to collection in accordance with Township Policy regarding such EMS charges, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-84: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 17-350, 17-355 and 18-142 and write off the balances because this resident does not have insurance and therefore in accordance with township policy such EMS charges shall be written off, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported need for executive session to discuss personnel compensation and discipline.

TRUSTEE DUNN

  1. Reported that he also has been in contact with Tom Grund concerning the flooding problem and he contacted his personal attorney for ideas on what to do.  The attorney has recommended contacting the Army Corps of Engineers.  He also contacted the Health Department and will share the information with Tom after the meeting.
  2. Reported that we need pictures for the Website. If anyone has pictures that we could post on the website please pass them along.

DEPARTMENT REPORTS:

ROAD SUPERVISOR (not present)

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #19-85: Motion by Michael to approve purchase of Round Up at an estimated cost of $75 from Deerfield Farms and #304 concrete at an estimated cost of $400 from Patrick Trucking and signs at an estimated cost of $300 from municipal signs, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

FIRE CHIEF (not present)

  1. No written report presented.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-86: Motion by Deffenbaugh that we enter into executive session to discuss employee compensation and violation of the rules, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes, Dunn-yes.

Trustee Michael call the meeting back to order at 7:37 pm.

Tim Paulus asked if the vacation policy has changed.  How could the fire chief take a three-week vacation?  The Trustees reported that Chief had comp time.

RESOLUTION #19-87:  Motion by Michael to adjourn at 7:38pm., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee               

May 14, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

May 14, 2019

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting April 23, 2019 were approved as presented.

Minutes from public hearing May 8, 2019 were approved as presented.

RESOLUTION #19-72: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23500   RICKY D BENNETT WAGES 04/16/19-04/30/19 523.42
23501   R. STEVEN COSS JR WAGES 04/16/19-04/30/19 1,818.84
23502   DONALD J LUTZ WAGES 04/16/19-04/30/19 431.46
23503   LINDSAY Y DAVIS WAGES 04/16/19-04/30/19 130.12
23504   MARK E. GARVIN WAGES 04/16/19-04/30/19 2,140.22
23505   CHELSEA L HARRIS WAGES 04/16/19-04/30/19 577.37
23506   GREYSON C HENDERSON WAGES 04/16/19-04/30/19 497.69
23507   LISA SCHRECKENGOST WAGES 04/16/19-04/30/19 160.10
23508   NICHOLAS H SCHRECKENGOST WAGES 04/16/19-04/30/19 251.91
23509   SHAWN A SCHRECKENGOST WAGES 04/16/19-04/30/19 351.18
23510   DANIEL R SHEETS WAGES 04/16/19-04/30/19 130.26
23456   KATHLEEN S. COFOJOHN SALARY 04/01/19-04/30/19 1,397.63
23512   JAMES H. DEFFENBAUGH SALARY 04/01/19-04/30/19 620.98
23513   ROBERT C DUNN SALARY 04/01/19-04/30/19 825.94
23514   HENRY A. MICHAEL SALARY 04/01/19-04/30/19 910.78
23515   SANDRA M. NUTTER SALARY 04/01/19-04/30/19 581.48
23516   CENTURYLINK MONTHLY SERVICE 154.44
23517   DOMINION EAST OHIO MONTHLY SERVICE 87.50
23518   QUALITY IP MAY SERVICE/OFFICE 365 931.00
23519   VERIZON WIRELESS MONTHLY SERVICE 43.88
23520   RICOH USA, INC COPIER MAINTENANCE 18.68
23521   VFIS OF OHIO OSFA A&A RENEWAL 880.00
23522   HARPER WELL & PUMP FD REPAIRS 2,692.00
23523   SEPTICLEAN FD REPAIRS 320.00.
23524   PROTAGE COUNTY TREASURER BUILDING PERMIT FEES 354.20
23525   PETTIGREW HARDWARE & FEED FD REPAIRS 107.89
23526   CONSTELLATION NEWENERGY MONTHLY SERVICE 85.34
23527   OHIO EDISON MONTHLY SERVICE 648.32
23528   ADVANCE AUTO PARTS FD/RD REPAIRS 75.55
23529   THE RECORD COURIER LEGAL NOTICES – PUBLIC HEARINGS 44.30  
23530   AYKTWIRJS ICCYOATUIBAK NEDUCUBE DRYG/ALC SCREEN – BWC INJURY 63.00
23531   PRAXAIR DISTRIBUTION INC EMS SUPPLIES 145.51
23532   CONRAD’S DISPOSAL MONTHLY SERVICE 69.00
23533   CARROT-TOP INDUSTRIES FLAGS 436.06
23534   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 243.72
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,354.10
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 550.39
EFT   OPERS MONTHLY PENSION 3,052.02
EFT   OP&F MONTHLY PENSION 2,230.88
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented April bank reconciliations and miscellaneous correspondence.
  2. April receipts were 12,098.33.
  3. Presented email from Jim Crawford who was requesting a position on the Board of Zoning Commission.

RESOLUTION #19-73: Motion by Michael to appoint Jim Crawford to position on Board of Zoning Commissions, seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Presented 2018 Bridge Inspection report for review.
  2. Discussed bid template received from Chris Meduri.  Will do resolution later in meeting.

TRUSTEE DEFFENBAUGH

  1. Presented incident report involving an accident with 2017.
  2. Briefly discussed website. 

TRUSTEE DUNN

  1. Reported the Easter Egg Hunt went well despite the cold wet weather.  There were approximately 25 kids that participated with many volunteers from the Fire Department and Student volunteers earning service hours.
  2. Requested moving May 28 meeting.

RESOLUTION #19-74: Motion by Dunn to move May 28th meeting to Wednesday May 29 at 7:00 pm, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented which included new permits and updates on zoning applications and issues.

FIRE CHIEF

  1. Written report presented which included purchase requests, apparatus and equipment status.

RESOLUTION #19-75: Motion by Deffenbaugh to approve replacement of door on 2017 at an estimated cost of $200 plus shipping, and replace rear wheel seal at an estimated cost between $500 and $750 and to purchase cleaning supplies at an estimated cost of $2,013.50, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-76: Motion by Deffenbaugh to approve repair and replacement of squad bay door opener at an estimated cost of $1,725, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.
  2. Discussed advertising cemetery chapel building bid requirements.

RESOLUTION #19-77: Motion by Dunn to advertise 3 consecutive weeks once per week unless ORC is lesser for advertisement requirements for a building, bids must be received by 5pm on June 11 and will be opened June 11, 2019 at 7pm at the regularly scheduled trustee meeting, seconded by Michael.

Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.

Safety Issues

Tom Grund and Dave Whitt were present to ask for advice regarding an issue with a neighbor who has been excavating and changing the flow of a creek causing issues including flooding, damage to foundation and sanitary sewer to their properties.  Tom Grund brought this up a year ago and went to the PC Soil and Water and was told it was a civil issue even though the neighbor is not permitted to change the flow of a creek.  After a brief discussion the Trustees recommended they contact their insurance agent, a Portage County Commissioner and the Health Department.

Open Communication

None

RESOLUTION #19-78: Motion by Michael to adjourn at 8:01 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Apr. 23, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

April 23, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustee Deffenbaugh and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on April 9, 2019 were approved as presented.

RESOLUTION #19-63: Motion by Michael to approve and pay the bills, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23474   RICKY D BENNETT WAGES 04/01/19-04/15/19 444.06
43475   R. STEVEN COSS JR WAGES 04/01/19-04/15/19 1,833.48
23476   DONALD J LUTZ WAGES 04/01/19-04/15/19 503.24
23477   LINDSAY Y DAVIS WAGES 04/01/19-04/15/19 110.86
23478   MARK E. GARVIN WAGES 04/01/19-04/15/19 1,979.80
23479   CHELSEA L HARRIS WAGES 04/01/19-04/15/19 582.15
23480   GREYSON C HENDERSON WAGES 04/01/19-04/15/19 502.50
43481   LISA SCHRECKENGOST WAGES 04/01/19-04/15/19 141.64
23482   DANIEL SHEETS WAGES 04/01/19-04/15/19 248.16
23483   CONRAD’S DISPOSAL INC MONTHLY SERVICE 69.00
23484   FARMERS NATIONAL BANK VISA PURCHASES 1,326.14
23485   TIME WARNER CABLE MONTHLY SERVICE 69.99
23486   VERIZON WIRELESS MONTHLY SERVICE 7.05
23487   MORTON SALT INC ROAD SALT 1,315.44
23488   UH OCCUPATIONAL HEALTH PROTAGE FD PHYSICALS 453.00
23489   B & C COMMUNICATIONS BATTERIES/CHARGERS MARCS RADIOS 757.38
23490   ADVANCE AUTO PARTS FD/PARK/CEMETERY MAINTENANCE 121.47
23491   OHIO EDISON MONTHLY SERVICE 876.19
23492   MARK GARVIN REIMBURSE RESPONDER BAG 245.51
23493   MITCHELL COMMUNICATIONS RADIO REPAIRS 259.00
23494   PALMYRA LITTLE VILLAGE SHOPPER FUEL PURCHASES 834.96
23495   VOID VOID 0.00
23496   WESLEY D WILLIS/XCOM OHIO BUILD TWP WEBSITE 600.00
23497   OHIO EDISON STREET LIGHTS 359.01
23498   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 451.66
23499   OTARMA LIABILITY INS ADJ – NEW SQUAD 45.00

FISCAL OFFICER

  1. Presented P.O.’s and B.C’S and miscellaneous correspondence.
  2. March Receipts were 270,925.26.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Asked if cleanup was all scheduled. Steve reported all vendors are scheduled.
  2. Discussed dates to schedule Public Hearing on the recommendation to rezone the old school property from residential to commercial property.

RESOLUTION #19-64: Motion by Michael to set hearing on recommendation to rezone old school property from residential to commercial for May 8, 2019 at 7:00 pm in fire station meeting room, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Presented Life Force Closure Authorizations.

RESOLUTION #19-65: Motion by Deffenbaugh that we sign and date the closure authorizations for run numbers 18-0096 and 18-0226 and forward them to collection in accordance with Township Policy regarding such EMS charges, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-66: Motion by Deffenbaugh that we sign and date the closure authorizations for run number 18-0097 and write off the balance because this was a Deerfield call and we provided an EMT so they could transport and should not have billed under Palmyra non-transport, seconded by Michael.

Roll Call:  Deffenbaugh-yes, Michael-yes.

TRUSTEE DUNN (not present)

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.

RESOLUTION #19-67: Motion by Michael to approve purchase of perpetual care flowers at an estimated cost of $200 from Wise Greenhouse and purchase topsoil at an estimated cost of $200 from CBS Topsoil and purchase grass seed at an estimated cost of $80 from Pettigrew Feed and to purchase flags at an estimated cost of $525 from Carrot Top Industries and to purchase lumber for footers at an estimated cost of $50 and to purchase concrete at an estimated cost of $685 from Stamm Concrete, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel and apparatus status.

RESOLUTION #19-68: Motion by Michael to approve purchase of radio repairs at a cost of $259 from Mitchell Communications and to replace septic pumps at an estimated cost of $2,692 from Harper Well & Pump, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-69:  Motion by Michael to adjourn at 10:07 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Apr 9, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

April 9, 2019

Regular meeting called to order at 7:00 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 26, 2019 were approved as presented.

RESOLUTION #19-59: Motion by Deffenbaugh to approve and pay the bills, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

BILLS APPROVED AND PAID:

23440   RICKY D BENNETT WAGES 03/16/19-03/31/19 515.21
23441   R. STEVEN COSS JR WAGES 03/16/19-03/31/19 1,948.26
23442   DONALD J LUTZ WAGES 03/16/19-03/31/19 465.32
23443   LINDSAY Y DAVIS WAGES 03/16/19-03/31/19 59.64
23444   MARK E. GARVIN WAGES 03/16/19-03/31/19 1,866.11
23445   CHELSEA L HARRIS WAGES 03/16/19-03/31/19 746.53
23446   LISA SCHRECKENGOST WAGES 03/16/19-03/31/19 292.61
23447   NICHOLAS H SCHRECKENGOST WAGES 03/16/19-03/31/19 226.08
23448   KATHLEEN S COFOJOHN SALARY CORRECTION 1/1/19 228.76
23449   JAMES H DEFFENBAUGH SALARY CORRECTION 1/1/19 52.18
23450   ROBERT C DUNN SALARY CORRECTION 1/1/19 83.60
23451   HENRY A MICHAEL SALARY CORRECTION 1/1/19 83.60
23452   KATHLEEN S COFOJOHN SALARY CORRECTION 2/1/19 228.76
23453   JAMES H DEFFENBAUGH SALARY CORRECTION 2/1/19 52.18
23454   ROBERT C DUNN SALARY CORRECTION 2/1/19 83.60
23455   HENRY A MICHAEL SALARY CORRECTION 2/1/19 83.60
23456   KATHLEEN S. COFOJOHN SALARY 03/01/19-03/31/19 1,397.63
23457   JAMES H. DEFFENBAUGH SALARY 03/01/19-03/31/19 620.98
23458   ROBERT C DUNN SALARY 03/01/19-03/31/19 825.94
23459   HENRY A. MICHAEL SALARY 03/01/19-03/31/19 910.78
23460   SANDRA M. NUTTER SALARY 03/01/19-03/31/19 581.48
23461   CENTURYLINK MONTHLY SERVICE 161.29
23462   DOMINION EAST OHIO MONTHLY SERVICE 121.72
23463   LIFE FORCE MANAGEMENT INC AMBULANCE BILLING FEES 491.47
23464   MAY APRIL SERVICE/OFFICE 365 931.00
23465   VERIZON WIRELESS MONTHLY SERVICE 43.90
23466   CONSTELLATION NEWENERGY NATURAL GAS SUPPLIER 217.79
23467   TREASURER STATE OF OHIO QTRLY UAN FEES 762.00
23468   PETTIGREW HARDWARE & FEED FD SUPPLIES 47.76
23469   BREATHING AIR SYSTEMS INC FD REPAIRS 66.40
23470   GREYSON HENDERSON REIMBURSE BCI 36.00
23471   MITCHELL COMMUNICATIONS INC REPAIRS – SIREN 65.74
23472   NICHOLAS LANSINGER REIMBURSE BCI 36.00
23473   COIA IMPLEMENTSALES INC MOWER MAINTENANCE 78.26
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 3,188.86
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 454.93
EFT   OPERS MONTHLY PENSION 3,367.41
EFT   OP&F MONTHLY PENSION 2,083.77
EFT   BWC 2019 INSTALLMENT 644.91
EFT   OH DEPT JOB & FAMILY SERVICES 1ST QTR UNEMPLOYMENT TAX 176.23
EFT   RETURN DEPOSIT ITEM AMBULANCE BILLING 150.00
EFT   RETURNED ITEM FEE BANK SERVICE CHARGE 10.00

FISCAL OFFICER REPORT

  1. Presented March bank reconciliations and miscellaneous correspondence.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

  1. Will discuss placement of mosquito traps at next meeting.
  2. Briefly discussed website. 

RESOLUTION #19-60: Motion by Dunn to enter into agreement with XCom Ohio LLC to build and maintain WordPress website with a $600 deposit and $95 per month maintenance fee, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.
  2. Discussed heating options for Cemetery Chapel and NOPEC grant funding.
  3. Reported playground equipment may not be installed by Easter egg hunt due to weather delays by vendor.
  4. Discussed Palmyra Hotstove wanting to paint the concession stand.  Trustees are okay with painting but restricted wording to be “Palmyra” or “Palmyra Park” if wording is used.
  5. Reported that Henry spoke with new asst. PC prosecutor about the bid but that the bid is not ready yet.

ZONING INSPECTOR

  1. Written report presented.
  2. Discussed complaint from a resident regarding neighbor’s house not having a street number at the road. Sandy told him lack of house sign is not a zoning issue.

FIRE CHIEF

  1. Written report presented which included purchase/training requests, personnel updates and alarms.

RESOLUTION #19-61: Motion by Deffenbaugh to approve purchase of 6 more users on Active 911 at an estimated cost of $56.40 and to send two FD employees to FFI/FFII course at Howland training center at an estimated cost of $3,445.00 and to purchase Stream light charger at an estimated cost of $22.50 from Battery Junction.com and to purchase winch cable/battery charger at an estimated cost of $194.83 from Amazon.com, seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

Open Communication

None

Safety Issues

None

RESOLUTION #19-62: Motion by Deffenbaugh to adjourn at 7:44 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Mar 26, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

March 26, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on March 12, 2019 were approved as presented.

RESOLUTION #19-50: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23411   RICKY D BENNETT WAGES 03/01/19-03/15/19 435.85
23412   R. STEVEN COSS JR WAGES 03/01/19-03/15/19 1,899.41
23413   DONALD J LUTZ WAGES 03/01/19-03/15/19 451.77
23414   MARK E. GARVIN WAGES 03/01/19-03/15/19 2,008.23
23415   CHELSEA L HARRIS WAGES 03/01/19-03/15/19 385.09
23416   NICHOLAS H SCHRECKENGOST WAGES 03/01/19-03/15/19 429.06
23417   SHAWN A SCHRECKENGOST WAGES 03/01/19-03/15/19 632.46
23418   DANIEL SHEETS WAGES 03/01/19-03/15/19 255.12
23419   CONRAD’S DISPOSAL INC MONTHLY SERVICE 69.00
23420   FARMERS NATIONAL BANK VISA PURCHASES 663.00
23421   OHIO EDISON MONTHLY SERVICE 627.58
23422   TIME WARNER CABLE MONTHLY SERVICE 69.99
23423   VERIZON WIRELESS MONTHLY SERVICE 7.07
23424   MORTON SALT INC ROAD SALT 1,365.12
23425   AA LUKETIC & ASSOCIATES INC UPDATE CHAPEL DRAWINGS 540.00
23426   MIKE TRICKETT PEWS CHAPEL 400.00
23427   PORTAGE COUNTY HAZMAT 2019 SUPPORT 612.99
23428   PORTAGE COUNTY USAR TEAM 2019 SUPPORT 58.38
23429   CITY OF AKRON FD TRAINING ACADEMY SAFETY OFFICER TRAINING 750.00
23430   BOB SUMEREL TIRE CO REPAIRS 3500 21.45
23431   MITCHELL COMMUNICATIONS INC REPORGRAM RADIOS 547.25
23432   DENNIS & LINDA LEWIS FIRE LOSS INSURANCE CLAIM 30,381.16
23433   RYAN OAKS REIMBURSE BACKGROUND CHECK 36.00
23434   BETINA OAKS REIMBURSE BACKGROUND CHECK 36.00
23435   OHIO EDISON STREET LIGHTS 357.92
23436   VOID VOID 0.00
23437   PALMYRA LITTLE VILLAGE SHOPPER FUEL 889.94
23438   MCMASTER-CARR STATION REPAIRS 399.17
23439   RICOH USA INC COPIER MAINTENANCE 11.12

FISCAL OFFICER

  1. Presented P.O.’s and B.C’S and miscellaneous correspondence.
  2. Reported need to amend resolution 19-26.

RESOLUTION #19-51: Motion by Michael to amend Resolution 19-26 to increase McMaster cost to include shipping in the amount of $75.06 totaling $399.17 seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Presented Resolution to participate in ODOT Winter Road Salt Agreement.

RESOLUTION #19-52: Motion by Dunn WHEREAS, the Palmyra Township, Portage County the following terms and conditions in its participation of the ODOT road salt contract:  

a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and 

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and

d. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its above-requested salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 19 by 12:00 p.m. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract: Seconded by Deffenbaugh

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

  • Presented PC solid Waste Management Resolution to Adopt the Solid Waste Management Plan for Portage County Waste Management District.

RESOLUTION #19-53: Motion by Deffenbaugh WHEREAS, the Palmyra Township is located within the jurisdiction of the Portage County Solid Waste Management District (District). WHEREAS, the District Policy Committee prepared and adopted a final draft of the Solid Waste Management Plan in accordance with Ohio Revised Code Sections 3734.53 3734.54 and 3734.55. WHEREAS, District provided a copy of the Draft Final Solid Waste Management Plan for ratification to each of the legislative authorities of the District. WHEREAS, the Palmyra Township must decide whether it approves of said Solid Waste Management Plan within ninety days of receipt of the Final Draft Plan. NOW, Therefore, Be It Resolved by the board of trustees of Palmyra township;

1. The Palmyra Township approves the Portage  County Solid Waste Management Plan

The Clerk is hereby directed to send the District a copy of this resolution to the attention of William G. Steiner, II Director, Portage County Solid Waste Management District, 3588 Mogadore Rd., Kent, OH  44240.

  • That it is found and determined that all formal actions of this Board of Trustees concerning and relating to the passage of this resolution/ordinance were adopted in an open meeting of this Board of Trustees and of any of its committees that resulted in such formal actions were in meetings open to the public in compliance with all legal requirements including Sections 121.22 of the Ohio Revised Code. Motion seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

  • Reported to amend permanent appropriations to increase appropriations in Fund 1000 by $21,179.00

RESOLUTION #19-54: Motion by Dunn to amend permanent appropriations by increasing general fund appropriations as follows: 1000-110-111 by $3,400 and 1000-110-121 by $3,120 and 1000-110-211 by $1,100 and 1000-110-213 by $100 and 1000-760-730 by $13,459, seconded by Deffenbaugh.

Roll Call:  Dunn-yes, Deffenbaugh-yes, Michael-yes.

Wesley Willis of XCom Ohio LLC of Rootstown was present to discuss building the new website.  Wesley if hired the website would be built using Word Press and would include security. Wesley presented two payment options one being a lump sum of $2,800 paid 50/50 increments with fixes included for 3 months. Any support after the first three months would be billed at $75 per hour or for emergencies a rate of $125 per hour.  The other option included a onetime fee of $600 and $95 a month to maintain the website.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Reported we received the permit for the semi-public wastewater treatment plant.

TRUSTEE DEFFENBAUGH

  1. Reviewed driving records.
  2. Presented list of items to be removed from inventory.

RESOLUTION #19-55: Motion by Deffenbaugh To remove Stihl Chain Saw, Siren, JD Tractor, Gallion Road Grader, Stair chair and 2003 Squad from inventory, seconded by Dunn.

Roll Call:  Deffenbaugh-yes, Dunn-yes, Michael-yes.

TRUSTEE DUNN

  1. Nothing to report at this time.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.
  2. Discussed if we were ready to bid the Cemetery Chapel.  Trustee Michael will contact new assistant prosecuting attorney to go over bid dates and requirements.
  3. Reported he had to attend a hearing for the Chapel restroom along with the building department April 2 at 8:30 am.

RESOLUTION #19-56: Motion by Dunn to approve purchase of edging for playground material at an estimated cost of $250 and to purchase filters and blades for mowers at an estimated cost of $300, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

FIRE CHIEF (left meeting for a call)

  1. Written report presented which included purchase requests, personnel and apparatus status and grant updates.

RESOLUTION #19-57: Motion by Michael to approve purchase of siren repairs at an cost of $65.74 and repairs 2 portables at an estimated cost of $258 and repair parts for air trailer at an estimated cost of $65.40, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

None

RESOLUTION #19-58:  Motion by Michael to adjourn at 10:32 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Mar 12, 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

March 12, 2019

Regular meeting called to order at 7:06 p.m. by Vice Chairman Deffenbaugh with Trustee Dunn and Fiscal Officer Cofojohn present.

Vice Chairman Deffenbaugh led all in attendance in the Pledge of Allegiance.

Vice Chairman Deffenbaugh requested a moment of silence for the Henry Michael family as they go through this difficult time.

Minutes from regular meeting February 26, 2019 were approved as presented.

RESOLUTION #19-42: Motion by Dunn to approve and pay the bills, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23378   RICKY D BENNETT WAGES 02/16/19-02/28/19 411.22
23379   R. STEVEN COSS JR WAGES 02/16/19-02/28/19 1,938.51
23380   DONALD J LUTZ WAGES 02/16/19-02/28/19 337.02
23381-23384   VOID VOID 0.00
23385   MARK E. GARVIN WAGES 02/16/19-02/28/19 1,650.90
23386   CHELSEA L HARRIS WAGES 02/16/19-02/28/19 913.39
23387   NICHOLAS H SCHRECKENGOST WAGES 02/16/19-02/28/19 306.66
23388   DANIEL R SHEETS WAGES 02/16/19-02/28/19 130.26
23389   VOID VOID 0.00
23390   KATHLEEN S. COFOJOHN SALARY 02/01/19-02/28/19 1,148.10
23391   JAMES H. DEFFENBAUGH SALARY 02/01/19-02/28/19 547.29
23392   ROBERT C DUNN SALARY 02/01/19-02/28/19 753.62
23393   HENRY A. MICHAEL SALARY 02/01/19-02/28/19 828.99
23394   SANDRA M. NUTTER SALARY 02/01/19-02/28/19 581.48
23395   CENTURYLINK MONTHLY SERVICE 156.17
23396   DOMINION EAST OHIO MONTHLY SERVICE 148.25
23397   RICOH USA INC COPIER MAINTENANCE 11.19
23398   QUALITY IP APRIL SERVICE/OFFICE 365 931.00
23399   PORTAGE CTY COM. HEALTH DISTRICT PERMIT FEES 275.00
23400   VERIZON WIRELESS MONTHLY SERVICE 43.88
23401   CLEARWATER SYSTEMS INC FD SUPPLIES 132.13
23402   PETTIGREW HARDWARE RD SUPPLIES 14.07
23403   MORTON SALT, INC ROAD SALT 2,560.58
23404   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 607.73
23405   COIA IMPLEMENT SALES INC RD CHAIN SAW REPAIRS 87.85
23406   CITY OF RAVENNA DISPATCH FEES 3,825.00
23407   THE RECORD COURIER ZONING PUBLIC HEARING LEGAL NOTICE 27.35
23408   ADVANCE AUTO PARTS RD SUPPLIES 33.91
23409   EMERGENCY MEDICAL PRODUCTS INC EMS SUPPLIES 3.00
23410   CONSTELLATION NEWENERGY NATURAL GAS SUPPLIER – OH 948.31
EFTPS   UNITED STATES TREASURY PAYROLL WITHHOLDING TAX 4,036.82
EFT   TREASURER STATE OF OHIO PAYROLL WITHHOLDING TAX 617.56
EFT   OPERS MONTHLY PENSION 2,899.70
EFT   OP&F MONTHLY PENSION 2,121.49
EFT   BWC 2019 INSTALLMENT 644.91

FISCAL OFFICER REPORT

  1. Presented February bank reconciliations.
  2. Reported February receipts were $29,472.07.
  3. Presented miscellaneous correspondence.
  4. Presented options to invest cemetery CD.

RESOLUTION #19-43: Motion by Dunn to invest $2,500 in 2 year Public Funds CD at rate of .5% at Farmers National Bank, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

  • Reported need to amend 2019 Temporary appropriations within fund 1000.

RESOLUTION #19-44: Motion by Deffenbaugh to temporary appropriations within Fund 1000 to increase 1000-110-111 by $150 and decrease 1000-110-211 by $150, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

Bill Steiner was present to report on the Portage County Solid Waste Management District’s Solid Waste Plan Update.  Bill also discussed the Tire Cleanup program changes to limit 10 tires per vehicle and to limit types of tires to be collected.

TRUSTEE REPORTS:

TRUSTEE MICHAEL (not present)

TRUSTEE DEFFENBAUGH

  1. Briefly discussed website.  Will have Xcom come to next meeting to discuss options.
  2. Reported he reviewed Standard Operating Policies Guidelines 2011 Security Camera Use

RESOLUTION #19-45: Motion by to approve Standard Operating Policies Guidelines 2011 Security Camera Use., seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

  • Reported that Brett Bencze will be taking over duties representing the Townships for the Prosecutor’s office.
  • Reported that the zoning members list has been updated and will be posted.
  • Asked if Spring Clean Up can be scheduled.

RESOLUTION #19-46: Motion by Dunn to set Spring Cleanup for June 7 from 7:30 am to 6 pm and June 8 from 7:30 am to 12 pm, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

TRUSTEE DUNN

  1. On behalf of the Palmyra Township Board of Trustees, Fiscal Officer, Fire Department and Road Department we would like to send the Henry Michael family our condolences.

DEPARTMENT REPORTS

ZONING INSPECTOR (not present)

  1. No report presented.

ROAD SUPERVISOR

  1. Written report presented which included purchases made; upcoming projects and completed projects.

FIRE CHIEF

  1. Written report presented which included purchase/training requests, personnel updates and alarms.

RESOLUTION #19-47: Motion by Dunn to send Shawn Schreckengost, Chelsea Harris and Mark Garvin to Safety Officers course at Akron Fire Training Center at a cost of $250 each plus cost of books, seconded by Deffenbaugh.

Roll Call: Dunn-yes, Deffenbaugh-yes.

RESOLUTION #19-48: Motion by Deffenbaugh to hire Betina Oaks and Ryan Oaks with no certifications and to hire Nicholas Lansinger FFII to the fire department pending physical, drug screen and background checks seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

Open Communication

Barb Tittle from Kent was at the meeting because she was interested in knowing what was going on around the county.

Safety Issues

None

RESOLUTION #19-49: Motion by Deffenbaugh to adjourn at 7:58 pm seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Feb 26, 2019

PALMYRA TOWNSHIP TRUSTEES

February 26, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on February 12, 2019 were approved as presented.

RESOLUTION #19-30: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23361   RICKY D BENNETT WAGES 02/01/19-02/15/19 386.55
23362   R. STEVEN COSS JR WAGES 02/01/19-02/15/19 2,067.86
23363   DONALD J LUTZ WAGES 02/01/19-02/15/19 343.14
23364   MARK E. GARVIN WAGES 02/01/19-02/15/19 2,285.78
23365   CHELSEA L HARRIS WAGES 02/01/19-02/15/19 780.40
23366   NICHOLAS H SCHRECKENGOST WAGES 02/01/19-02/15/19 645.66
23367   DANIEL SHEETS WAGES 02/01/19-02/15/19 248.16
23368   CONRAD’S DISPOSAL INC MONTHLY SERVICE 44.00
23369   FARMERS NATIONAL BANK VISA PURCHASES 218.87
23370   OHIO EDISON MONTHLY SERVICE 1,199.37
23371   TIME WARNER CABLE MONTHLY SERVICE 69.99
23372   VERIZON WIRELESS MONTHLY SERVICE 7.07
23373   ADVANCE AUTO PARTS FD MAINTENANCE 38.60
23374   TREASURER OF STATE VOLUNTEER FF DEPENDENT FUND 150.00
23375   PALMYRA LITTLE VILLAGE SHOPPERR JANURALY FUEL PURCHASES 1,094.97
23376   FIRE FORCE INC TURNOUT GEAR 5,403.00
23377   MYERS EQUIPMENT CORP INSTALL CEILING MOUNT O2 BLOCK 346.53

FISCAL OFFICER

  1. Presented cemetery deed for signatures.
  2. Asked if 2019 Permanent Appropriations were okay with the Trustees?

RESOLUTION #19-31: Motion by Michael to approve 2019 Permanent Appropriations as presented, seconded by Deffenbaugh.

Net  Recourses Permanent Estimated
Available to Appropriation Balance
FUND Appropriate Request 12/31/19
General Fund $323,713 222,675 $227,713
Motor Vehicle        22,248 14,000 8,248
Gasoline Tax        208,598 138,700 69,898
Road & Bridge         176,549 124,200 52,349
Cemetery 27,854 20,700 7,154
1 Mill Fire Levy   109,111 72,100 37,011
2 Mill Fire Levy          241,214 176,800 64,414
2 Mill Fire Levy          114,616 85,000 29,616
Permissive Motor Vehicle      89,928 66,000 23,928
Fire & Rescue, Ambulance & EMS       174,979 110,700 64,279
Cemetery Chapel Building Fund 58,213 58,213 0
Non-Expendable Trust 4951            5,311 150 5,161
Non-Expendable Trust 4952 615 150 465
Fire Insurance Claim Fund 30,381 30,381 0
$1,583,330 $1,119,770 $463,560

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Reported Mike Chilson interest in zoning commission position.

RESOLUTION #19-32: Motion by Dunn to appoint Mike Chilson to the Zoning board of Commissions term expiring 12/31/23, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

RESOLUTION #19-33: Motion by Dunn authorizing all actions necessary to accept Northeast Ohio Public Energy Council (NOPEC) 2019 energized Community Grant(s), seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Discussed taking plans for Cemetery Chapel to PC Building Director for approval.

TRUSTEE DEFFENBAUGH

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Discussed when to have Easter Egg Hunt.

RESOLUTION #19-34: Motion by Dunn to set Easter Egg Hunt for April 20, 2019 at 9:00 am and approve purchases for candy and prizes for $300, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects, completed projects and purchase requests.
  2. Discussed availability of church pews at a cost of $50 per pew.
  3. Discussed plan to stockpile pea gravel from playground for future use.

RESOLUTION #19-35: Motion by Dunn to approve purchase of 8 pews at a cost of $50 each, seconded by Deffenbaugh.

Roll Call:   Dunn-yes, Deffenbaugh-yes, Michael-yes.

RESOLUTION #19-36: Motion by Deffenbaugh to approve purchase of bearing and blades for US mower at an estimated cost of $800, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

FIRE CHIEF

  1. Written report presented which included purchase requests, personnel and apparatus status and grant updates.

RESOLUTION #19-37: Motion by Michael to approve purchase batteries and chargers, building program/zones and programing each MARCS radio at an estimated cost of $2,021.73 and to purchase EMS supplies at an estimated cost of $624.85 from EMP and to replace Jump Bag out of 2013 at an estimated cost of $299.99 and to purchase miscellaneous parts for radios at an estimated cost of $100 from Mitchell communications and to purchase tune up parts for rescue saw on 2016 at an estimated cost of $45.56 plus shipping and to purchase air filters for Honda equipment at an estimated cost of $19.80 plus shipping from Amazon and to purchase 2 portable digital rechargeable cameras at an estimated cost of $40.99 each, seconded by Deffenbaugh.

Roll Call:   Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #19-38: Motion by Deffenbaugh to accept Chief Garvin recommendation to add Darrien G. Welker and Stephen R. Lewis to the junior/cadet firefighter program pending background check, physical and drug screen, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-39: Motion by Deffenbaugh to accept Chief Garvin recommendation to hire Greyson Henderson to the Fire Department pending background check, physical and drug screen, seconded by Dunn.

Roll Call:   Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #19-40:  Motion by Michael to accept resignation of Darin Ward from the Fire Department., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

ZONING INSPECTOR (not present)

Safety Issues

Tim Paulus asked if the Trustees could ask the County to declare a nuisance for trees on west side of John Thomas Road in wooded area.

Open Communication

None

RESOLUTION #19-41:  Motion by Michael to adjourn at 10:15 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee   

Jan 22 2019 Meeting

PALMYRA TOWNSHIP TRUSTEES

January 22, 2019

Regular Meeting called to order at 9:30 a.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present. 

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting on January 8 2019 were approved as presented.

RESOLUTION #19-14: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

23315   RICKY D BENNETT WAGES 01/01/19-01/15/19 392.06
23316   R. STEVEN COSS JR WAGES 01/01/19-01/15/19 2,236.32
23317   DONALD J LUTZ WAGES 01/01/19-01/15/19 440.95
23318   MARK E. GARVIN WAGES 01/01/19-01/15/19 2,061.02
23319   CHELSEA L HARRIS WAGES 01/01/19-01/15/19 766.69
23320   NICHOLAS H SCHRECKENGOST WAGES 01/01/19-01/15/19 316.12
23321   CONRAD’S DISPOSAL INC MONTHLY SERVICE 44.00
23322   TIME WARNER CABLE MONTHLY SERVICE 69.99
23323   SANDRA NUTTER 2018 MILEAGE REIMBURSEMENT 71.94
23324   FIRE FORCE INC REPAIRS ALTAIR 4X METER 282.00
23325   PORTAGE CTY SOLID WASTE MAGMT ANNUAL RECYCLE CHARGE 2,500.00
23326   ADVANCE AUTO PARTS FD/RD SUPPLIES 54.81
23327   MARLBORO SUPPLY CEM CATBASIN/RD SUPPLIES 605.00
23328   PALMYRA LITTLE VILLAGE SHOPPERR DECEMBER FUEL PURCHASES 738.37
23329   VERIZON WIRELESS MONTHLY SERVICE 7.05
23330   OHIO EDISON MONTHLY SERVICE 763.44
23331   FARMERS NATIONAL BANK VISA PURCHASES 366.76
         

FISCAL OFFICER

  1. Presented cemetery deed for signatures.
  2. Reported that the NatureWorks grant agreement has been received and FO needs to look over the document so the Township follows steps of the agreement.
  3. Reported the 2019 NOPEC Sponsorship grant was awarded to cover the Easter Egg Hunt and Trunk or Treat expenditures.

TRUSTEE REPORTS

TRUSTEE MICHAEL

  1. Would like to publicly thank the road department for their much appreciated work on the roads during the storm.
  2. Reported he spoke with Chris Meduri and they are going to set up a meeting with the PC Building Department and Steve Coss to go over the procedures to build the Cemetery Chapel.
  3. Reported he spoke with Jamie Brawley and she was willing to commit to another 5 year term on the board zoning appeals.

RESOLUTION #19-15: Motion by Michael to appoint Jamie Brawley to the Board of Zoning Appeals for a five year term expiring 12/31/23, seconded by Dunn.

Roll Call:   Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE DEFFENBAUGH

  1. Nothing to report at this time.

TRUSTEE DUNN

  1. Reported he discussed the post card amendments with .Bill Steiner and he said they will get them done.  He also reported that they would not do the post card survey with Palmyra residents until spring.

DEPARTMENT REPORTS:

ROAD SUPERVISOR

  1. Written report presented which included purchases made, upcoming projects and completed projects.
  2. Discussed Division of Real Estate & Professional Licensing’s cemetery grant program that FO forwarded to Trustees and Steve.  Steve would like to look into the grant to see if we can get help to build the chapel.

FIRE CHIEF

  1. Written report presented which included apparatus status and grant updates.
  2. Discussed new EMS grant Rural EMS Training and Assistance Program President signed into law December 20, 2018. The grant is for up to $200,000 with a 10% match and cannot be used for vehicles. Chelsea is to look into the requirements for staffing option of the grant.

ZONING INSPECTOR (not present)

Safety Issues

None

Open Communication

Jim Deffenbaugh would like to publicly thank the fire department for their response to his wife’s emergency last week.

RESOLUTION #19-16: Motion by Dunn to enter into executive session to discuss employee compensation, seconded by Michael.

Roll Call:   Dunn-yes, Michael-yes, Deffenbaugh-yes.

Chairman Michael called the meeting back to order and reported there is nothing new to report.

RESOLUTION #19-17:  Motion by Michael to adjourn at 10:10 a.m., seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee               
______ Robert Dunn, Trustee